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Home My WebLink About01/09/2014 - Workshop Minutes City Council MINUTES OF THE CITY COUNCIL WORKSHOP (kw CITY OF COLLEGE STATION JANUARY 9, 2014 STATE OF TEXAS § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick Steve Aldrich Karl Mooney, arrived after roll call John Nichols Julie Schultz James Benham, arrived after roll call City Staff: Kelly Templin, City Manager Carla Robinson, City Attorney Chuck Gilman, Deputy City Manager Jeff Kersten, Assistant City Manager Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Berry at 4:04 p.m. on Thursday, January 9, 2014 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 2. Executive Session In accordance with the Texas Government Code §551.071- Consultation with Attorney, §551.074 - Personnel, and §551.087- Economic Development, the College Station City Council convened into Executive Session at 4:04 p.m. on Thursday, January 9, 2014 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit: L IP" • College Station v. Star Insurance Co., Civil Action No. 4:11 -CV- 02023. WKSHP010914Minutes Page 1 • Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v. Laura Sue Streigler, City of College Station and James Steven Elkins, No. 11- 003172- CV -272, in the 272ndDistrict Court of Brazos County, TX • Cause No. 12- 002918 -CV -361; Tom Jagielski v. City of College Station; In the 361 st Judicial District Court, Brazos County, Texas • Cause No. 13- 002978 -CV -361, Deluxe Burger Bar of College Station, Inc. DB /A Cafe Eccell v. Asset Plus Realty Corporation, City of College Station, Texas and the Research Valley Partnership, Inc., In the 361 Judicial District Court, Brazos County, Texas B. Consultation with Attorney to seek legal advice; to wit: a. Legal issues related to property located generally northwest of the intersection of First Street and Church Avenue in College Station. C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: • City Attorney • City Auditor • Planning and Zoning Commission • Zoning Board of Adjustments • Parks and Recreation Advisory Board D. Deliberation on economic development negotiations regarding an offer of financial or other incentives for a business prospect; to wit: • Economic incentives for a proposed development located generally near the intersection of University Drive and College Avenue. The Executive Session adjourned at 6:00 p.m. 3. Take action, if any, on Executive Session. No action was required from Executive Session. 4. Presentation, possible action, and discussion on items listed on the consent agenda. No items were pulled for discussion. 5. Presentation, possible action, and discussion regarding parking concerns in the 3200 block of Toni Court, College Station, Texas. Police Chief Jeff Capps stated they have been monitoring the area for some time due to the number of complaints. He reminded Council that a Joint Neighborhood Parking Task Force of the College Station City Council and Planning and Zoning Commission was created through City Council Resolution on February 9, 2012. The scope of the Task Force was to gather and evaluate data related to neighborhood parking issues, solicit input from stakeholders, formulate recommendations, and forward final recommendations to the Planning and Zoning Commission ilLor WKSHP010914Minutes Page 2 and the City Council for final action. The Task Force consisted of appointed Council Members and Planning and Zoning Commissioners. The Task Force recommends the City consider removing parking on one or both sides of a street per a recommendation from the City's Traffic Management Team only if there is a safety concern verified by the City, and that the City only pursue neighborhood- initiated parking removal when it is related to public safety. In all other cases, the individual neighborhood would need to address parking issues through a private process, such as deed restrictions and covenants. There are four steps to the parking removal process: 1. Concern Initiation —A citizen informs the City of a potential problem resulting from on- street parking (Citizen Initiated) or the City observes the need to remove on- street parking from a street(s) (City Initiated). 2. Concern Evaluation — The City's Traffic Management Team (TMT) will evaluate the citizen initiated request or city initiated concern and analyze the impact existing on- street parking has on public safety. If the existing on- street parking is determined to impact public safety, the TMT will approve a recommendation which will be included on a future City Council Agenda as a public hearing. 3. Public Notice — Per the recommendation from the TMT to remove on- street parking on a specific street(s), notices will be mailed to property owners and residents on both sides of the street(s) where parking is proposed to be removed. These notices will provide the date of the City Council meeting when the public hearing for the proposed ordinance will occur. 4. Public Hearing — The proposal to remove on- street parking from a specified street(s) will f ihr be presented to council, followed by a public hearing where citizens can voice their opinions. Then the City Council can discuss and vote on the proposed parking removal ordinance. He reported that related to Toni Court, Steps 1 and 2 have been accomplished, and Steps 3 and 4 are pending. Short videos were shown of the street at various times of the day and night. He also provided a brief report on the calls for service this past year. Council directed staff to proceed in the process to remove parking from one side of Toni Court. 6. Presentation, possible action, and discussion regarding appointments to the five -year Comprehensive Plan Report Subcommittee. Staff asked Council to appoint three Councilmembers to serve on the five -year comprehensive plan steering committee. MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember Mooney, the City Council voted seven (7) for and none (0) opposed, to appoint Nancy Berry, Blanche Brick, and Julie Schultz to serve on the sub - committee. The motion carried unanimously. 7. Presentation, possible action, and discussion on the terms of the Hotel Tax Fund funding agreement between the City of College Station and the Bryan /College Station fl hor Chamber of Commerce. WKSHP010914Minutes Page 3 Jeff Kersten, Assistant City Manager, stated that Council approved $25,000 in the FY14 Budget. Staff met with Chamber representatives in November and presented proposed agreement points. The Chamber's response was received December 27. Key agreement points included: • Annual Banquet (title sponsor, table, and Mayor introduces the keynote speaker) • Economic Outlook Conference (sponsorship level, table, and Mayor makes remarks) • Platinum Membership at a discounted rate • Two scholarships for Leadership Brazos • Two spots each for Legislative Affairs trips (Austin trip and Washington, DC trip) • Full page ad in Annual Directory (alternate inside front/back cover with City of Bryan) Council directed staff to proceed. The agreement will come back before Council at the January 23 meeting. 8. Council Calendar Jan 10 DRB Meeting - City Hall Administrative Conference Room Jan. 13 IGC Meeting -IGC Jan. 15 Executive RVP Board Meeting Jan. 16 B /CS Chamber of Commerce - Business After Hours Briarcrest Country Club Jan. 16 P &Z Workshop/Regular Meeting (Liaison Karl Mooney) Jan. 22 Economic Outlook Conference — CS Hilton Jan 23 Executive Session/Workshop /Regular Meeting at 4:30, 6:00 & 7:00 p.m. Council reviewed the calendar. 9. Presentation, possible action, and discussion on future agenda items: a Councilmember may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. There were no future agenda items. 10. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of Brazos Valley, Arts Council Sub - committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio- Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan /College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee, Convention & Visitors Bureau, Design Review Board, Economic Development Committee, Gigabit Broadband Initiative, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Research WKSHP010914Minutes Page 4 Valley Partnership, Research Valley Technology Council, Regional Transportation Committee for Council of Governments, Transportation and Mobility Committee, TAMU Student Senate, Texas Municipal League, Twin City Endowment, Youth Advisory Council, Zoning Board of Adjustments. Councilmember Aldrich reported on the Arts Council. Mayor Berry recessed the Workshop at 6:49 p.m. The Workshop reconvened at 8:10 p.m. Executive Session. In accordance with the Texas Government Code §551.074 - Personnel, the College Station City Council convened into Executive Session at 8:11p.m. on Thursday, January 9, 2014 in order to continue discussing matters pertaining to: Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: • Planning and Zoning Commission • Zoning Board of Adjustments • Parks and Recreation Advisory Board The Executive Session adjourned at 9:06 p.m. Take action, if any, on Executive Session. No action was required from Executive Session. 11. Adjournment MOTION: There being no further business, Mayor Berry adjourned the workshop of the College Station City Council at 906: p.m. on Thursday, January 9, 2014. Nancy BertY, Mayor ATTEST: / r./ Sherry Mash:rn, City Secretary WKSHP010914Minutes Page 5