HomeMy WebLinkAbout09-08-11-2c - Resolution - 09/08/2011RESOLUTION N0. ~ ~ -D ~ ~ll
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS; APPROVING AN INTERLOCAL GOVERNMENT AGREEMENT WITH BRAZOS
COUNTY FOR THE CONDUCT AND MANAGEMENT OF THE CITY OF COLLEGE
STATION SPECIAL ELECTION AND THE APPROVAL OF THE NOTICE OF SPECIAL
ELECTION THAT WILL BE HELD ON TUESDAY, NOVEMBER 2011.
WHEREAS, Brazos County will conduct a general election on Tuesday, November 8, 201 l; and
WHEREAS, the City of College Station City Council will be conducting a Special Election to be
held on the same day; and
WHEREAS, the parties to this agreement desire that a joint election be held that is cost effective
and convenient for the voters of both entities.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS
PART l: That the interlocal government agreement is hereby approved, setting out the
terms and conditions upon which said election shall be conducted; and
PART 2: That this resolution shall take effect immediately from and after its passage; and
PART 3: That the Notice of Election and Early and Regular Polling Places are hereby
approved.
ADOPTED this 8th day of September, A.D. 2011
ATTEST: APPROVED:
- City Secretar Mayor
APPROVED:
City Attorney
REsoLUCION No. ~ D ~1 ~
UNA RESOLUCI~N DEL CONSEJO DE LA CIUDAD DE COLLEGE STATION, TEXAS;
APROBANDO UN ACUERDO INTERLOCAL CON EL CONDADO DE BRAZOS PARR
REALIZAR Y ADMINISTRAR LAS ELECCIONES ESPECIALES DE LA CIUDAD DE
COLLEGE STATION Y APROBAR LA NOTIFICACION DE ELECCIONES ESPECIALES
QUE SE CELEBRARAN EL MARTES S DE NOVIEMBRE DE 2Q 11.
EN TANTO QUE el Condado de Brazos celebrara elecciones generates el marten S de
noviernbre de 2011; y
EN TANTO QUE el Consej o de la Ciudad de College Station celebrara Elecciones Especiales el
mismo dia; y
EN TANTO QUE las partes de este acuerdo desean celebrar elecciones conjuntas para que sea
conveniente y canto-efectivo para los votantes de ambas entidades.
AHORA, POR LO TANTO, QUE SE RESUELVA POR EL CONSEJO DE LA CIUDAD DE
COLLEGE STATION, TEXAS:
Ira PARTS: Que par la presente, el acuerdo de gobierno interlocal se encuentra aprobada,
fijando los terminos y las condiciones bajo las cuales dichas elecciones seran
celebradas; y
2da PARTS: Que esta resolution tomara efecto inmediatamente desde el momenta de y
despues de aprobada; y
3ra PARTS: Que par to presente se aprueba la Notification de Elecciones y los Centros de
Votaciones para las elecciones Regulares y Tempranas.
ADOPTABA este S~° dia del men de septiembre, A.D. 2011
DOY FE: APROBADA:
Secretaria de la iudad Alcalde
APPROBADA:
s
Abogado de la Ciudad
INTERLOCAL GOVERNMENT AGREEMENT
Joint Election
This a Bement is m i
ode th s $ da of 2011 b and between Brazos Coun `the Y ~ , y tY ~ County") and the City of College Station ("the City"},
WHEREAS, Brazos County will conduct a general election on Tuesday, November S, 201 l; and
WI~REAS, the City of College Station has called for a Special Election to be held within the city
limits of College Station, Texas; and
WHEREAS, Brazos County and the City of College Station will hold elections on the same day; and
WHEREAS, the parties to this agreement desire that a joint election be held that is cost effective and
convenient for the voters of the entities;
N4W, THEREFGRE, IT IS AGREED that a joint election will be held by the County and the City under the following terms and conditions, and the parties hereto agree with said conditions;
1. That there shall be one ballot that contains all appropriate races and propositions available for
qualified voters of the two entities.
2. That there shall be one set of voting equipment to be used at the common polling places.
3. That election forms to be used and records to be maintained in a manner convenient and adequate to
record and report the results of the election for the County and the City.
4. That the joint tabulation of the precinct results shall be in a manner to facilitate the independent
canvass of returns by the two entities.
5. That each entity shall be responsible for the preparation, publication and Spanish translations of its own Notice of Election and Drder of Election.
G. That the implementation, conduct and management of said election shall be by the Brazos County
Clerk. The Brazos County Clerk is hereby designated as the Chief Election Official and Early
Voting Clerk for the two entities for the elections to be held on November 8, 2011. The
implementation, conduct and management of the election shall include, but not be limited to:
A. The securing of qualified individuals to serve as election judges for each polling place.
B, The securing of locations and facilities where the election is to be conducted.
C. The securing of the election materials and supplies requisite to the proper administration of
the election, and the programming and preparation of DRE voting equipment to be used in the election.
D. The securing of a contract with Texas Voting Systems, Inc., for election services and
supplies.
E. The Brazos County Clerk will be responsible for the conduct of joint early voting by
personal appearance and by mail, with the Brazos County Administration Building, Arena
Hall, Galilee Baptist Church, J. Earl Rudder Conference and Events Center, and College Station Utilities Meeting and Training facility as the locations for early voting by
personal appearance.
7. The amount to be paid by the City to the County for services rendered by the County in the
November 2011, election is:
A. Brazos County will frst fund all costs in full, other than the publication of each entity's Notice of Election.
B. The City of College Station will reimburse the County for certain costs as follows:
1. One-third (113} the cost for payment of the early voting election workers, The
locations are, the Brazos County Administration Building, Arena Hall, Galilee Baptist
Church, J. Earl Rudder Conference and Events Center, and College Station Utilities Meeting and Training facility.
2. One-third (113} the cost of paid to Texas Voting Systems for election services and
supplies.
3. Each entity shall fund one-half (112} the expenses of the election day polling places
within its City limits, when that entity has items appearing on the ballot for that precinct.
4. One-third (113} of the cost of publication for all jointly required notices.
5. The cost of two (2}rental of DRE voting equipment used in the precinct in which the
City has items appearing on the ballot for that precinct at the usual rate of 2 percent of purchase cost per day.
6. One-third (113) the cast of the Early Ballot Board, Central Counting Station, and the
tabulation supervisor and data processing manager.
7. Administrative fee of 10% as allowed in the Texas Election Code based on the cost per
entity,
Each entity shall be responsible for any necessary submissions to the U.S. Department of Justice for
preclearance under the Federal Voting Rights Act.
9. The financial obligations of the parties under this agreement are payable from current revenues of
the respective parties.
10. That the undersigned are the duly authorized representatives of the parties' governing bodies, and
their signatures represent adoption and acceptance of the terms and conditions of this agreement.
APPROVED AND AGREED this l~~' day of ~ E~~)'~'1 f~t i?_/ , 2011.
BRAZOSCOUNTY
c wren McQueen, County Clerk
CITY OF COLLEGE STATION
. ~ ~ ~ ~
Mayor City Attorney
Attest:
City Secre