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Home My WebLink About11/25/2013 - Regular Minutes City Council MINUTES OF THE REGULAR CITY COUNCIL MEETING CITY OF COLLEGE STATION icy NOVEMBER 25, 2013 STATE OF TEXAS § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick Steve Aldrich Karl Mooney John Nichols Julie Schultz James Benham City Staff: Kelly Templin, City Manager Carla Robinson, City Attorney Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary Call to Order and Announce a Quorum is Present With a quorum present, the Regular Meeting of the College Station City Council was called to order by Mayor Berry at 7:06 p.m. on Monday, November 25, 2013 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 1. Pledge of Allegiance, Invocation, consider absence request. Cub Scout Pack No. 802, Chartering Organization Texas A &M Methodist Church, provided the Flag Ceremony, followed by the Pledge of Allegiance, led by Cubmaster David Kocmoud. Webelos 2 Scout, Rhett Romero (5th grader at Oakwood School), gave the Invocation. Citizen Comments There were no Citizen comments. CONSENT AGENDA 2a. Presentation, possible action, and discussion of minutes for: RM112513 Minutes Page 1 • November 14, 2013 Workshop • November 14, 2013 Regular Council Meeting 2b. Presentation, possible action and discussion on Resolution 11- 25- 13 -2b, amending the authorized representatives on the local government pool account, TexPool. 2c. Presentation, possible action and discussion on Resolution 11- 25- 13 -2c, amending the authorized representatives on the local government pool account, Texas Short Term Asset Reserve ( "TexSTAR "). 2d. Presentation, possible action, and discussion regarding an annual price agreement with Daco Fire Equipment, in the amount of $60,375 for fire protective clothing. 2e. Presentation, possible action and discussion regarding a contract in the amount of $633,900 to DIJ Construction for the installation of roadway traffic markings. 2f. Presentation, possible action, and discussion on a Professional Services Contract with Bleyl and Associates in the amount of $143,600 for the professional engineering services related to the design of the Rock Prairie Road East Rehabilitation Project. 2g. Presentation, possible action, and discussion regarding a real estate contract in the amount of $174,805 for the purchase of right -of -way along Rock Prairie Road between State Highway 6 and Normand Drive. 2h. Presentation, possible action, and discussion on Ordinance 2013 -3538, to change the posted speed limit on Bird Pond Road between Rock Prairie Road and the east City Limit. 2i. Presentation, possible action and discussion on renewing the annual contract for gasoline and diesel fuel (Contract #10 -054) with Brenco Marketing Corporation (Bryan, TX) for one (1) year; and authorize the annual estimated expenditures of $1,560,000. 2j. Presentation, possible action, and discussion regarding awarding a contract for the F &B Road Overhead Feeder Construction to Power Secure Inc. in the amount of $590,039.03. 2k. Presentation, possible action, and discussion authorizing the last of five annual payments of an economic development incentive in the total amount of $250,000 for the Texas A &M Institute for Preclinical Studies (TIPS). 21. Presentation, possible action, and discussion regarding a recommendation to name three neighborhood park properties currently known as The Barracks Park; Castlegate II, Park A; and Castlegate II, Park B. Item 2h was pulled for clarification. (2h): Pete Caler, Assistant Director, Public Works, Traffic, clarified the need for the posted speed limit. L• RM112513 Minutes Page 2 MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Schultz, the City Council voted seven (7) for and none (0) opposed, to approve the Consent Agenda. The motion carried unanimously. REGULAR AGENDA 1. Presentation, possible action, and discussion regarding progress on water conservation actions. Ron Kaiser, Urban Water Conservation Program Team (Water Management & Hydrological Science — TAMU), discussed using residential water budgets to promote water conservation. The City has 22,000 residential customers with an average summer use of 20 million gallons per day. Water conservation practices include block rates, reuse, irrigation check up, water waste restrictions, rain barrel rebate, and educational information. Their aim is to promote efficiency by reducing lawn overwatering. 50 -55% of annual residential use is due to outdoor watering. The target audience is residential customers using over 100,000 gallons for summer months. About 5,500 customers in eighteen neighborhoods account for 40% of water use. Next year they will establish an evapotranspiration network and rainfall by sectors in the City and send out weekly watering reports to customers. New technology can also be applied such as a rainfall controller shut off and a soil moisture controller shut off. 2. Presentation, possible action, and discussion to approve both an Inter -Local Agreement (ILA) with the City of Bryan for sewer use and pretreatment, and Ordinance 2013 -3539, amending Chapter 11 "Utilities" Section 6 "Industrial Waste" by adding Section N "City of Bryan Wastewater ", to create an effective wastewater Industrial Pre - Treatment Program (IPP) in the Bio- Corridor area. Dave Coleman, Director of Water Services, updated the Council on the Industrial Wastewater Pre - Treatment Program, specifically the swapping of sewer service areas. The ILA with the City of Bryan for the Bio - Corridor was perfect for this. This program is required by 40 CFR part 403 and 30 TAC Chapter 315 only if a City has certain types of industrial customers. It is a formal program to control /monitor wastewater discharges and is run by the Texas Commission on Environmental Quality. The City of Bryan is required to have an IPP, but College Station is not required to do so. College Station must assist Bryan within the College Station City limits. The Bryan City Council approved the ILA on Nov Bryan will administer all day -to -day aspects of the IPP to protect their wastewater system; however, Bryan does not have legal jurisdiction with the College Station City limits. College Station will take legal enforcement actions, if required. College Station must adopt all of Bryan's IPP ordinances to be applicable only where Bryan provides sewer service inside College Station Ci ty limits. Our ordinance is currently under TCEQ review and approval. If the ordinance is approved tonight and TCEQ requires changes, we will need to revise the ordinance in the near future. MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember Schultz, the City Council voted seven (7) for and none (0) opposed, to approve both an Inter - Local Agreement (ILA) with the City of Bryan for sewer use and pretreatment, and to adopt RM112513 Minutes Page 3 Ordinance 2013 -3539, amending Chapter 11 "Utilities" Section 6 "Industrial Waste" by adding Section N "City of Bryan Wastewater ", to create an effective wastewater Industrial Pre - Treatment Program (IPP) in the Bio- Corridor area. The motion carried unanimously. 3. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2013- 3540, amending Chapter 12, "Unified Development Ordinance ", Section 4.2, "Official Zoning Map" of the Code of Ordinances of the City of College Station, Texas by rezoning approximately 4.4 acres for Glenhaven Estates, Phase 6 at 1600 University Drive East, generally located at the corner of University Drive East and Glenhaven Drive from 0 Office to GC General Commercial. Morgan Hester, Planning and Development Services, provided a brief overview of the 1600 University Drive East rezoning request. At approximately 7:44 p.m., Mayor Berry opened the Public Hearing. There being no comments, the Public Hearing was closed at 7:44 p.m. MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember Schultz, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2013- 3540, amending Chapter 12, "Unified Development Ordinance ", Section 4.2, "Official Zoning Map" of the Code of Ordinances of the City of College Station, Texas by rezoning approximately 4.4 acres for Glenhaven Estates, Phase 6 at 1600 University Drive East, generally located at the corner of University Drive East and Glenhaven Drive from 0 Office to GC General Commercial. The motion carried unanimously. 4. Presentation, possible action, and discussion regarding the planned Council Chambers A/V Update Project. Ben Roper, Director of Information Technology Services, updated the Council on the Council Chambers A/V project. The existing displays for the dais can be replaced with individual tablets or monitors. Other options include a floor mounted display or a 75" LCD display on the back wall. Council expressed interest in individual iPad -type displays. They will replace the existing projector for the back wall with a Samsung ME75C LCD flat panel. The front wall projector will be replaced with a 7,000 lumen, permanent screen mounted on front wall. A new speaker podium is also planned. Related to House Bill 2414, Remote Participation, they plan to accommodate up to three remote participants. The display will be mounted on a cart to provide visibility to all participants. Options being considered include Web based, e.g GoToMeeting; In- house, e.g. Polycom hardware and equipment; and a combination of both. Additionally, they plan to replace the existing cameras and to add one additional camera. 5. Presentation, possible action, and discussion concerning appointment to the City of College Station Audit Committee. MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Benham, the City Council voted seven (7) for and none (0) opposed, to appoint Steve Aldrich to the Audit Committee. The motion carried unanimously. L RM112513 Minutes Page 4 6. Adjournment. MOTION: There being no further business, Mayor Berry adjourned the Regular Meeting of the City Council at 8:06 p.m. on Monday, November 25, 2013. Nancy Berry, Mayor ATTEST: erry Ma -t urn, City Secretary 41110 c RM112513 Minutes Page 5