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Home My WebLink About10/07/2013 - Regular Minutes City Council MINUTES OF THE REGULAR CITY COUNCIL MEETING CITY OF COLLEGE STATION OCTOBER 7, 2013 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick Jess Fields Karl Mooney John Nichols Julie Schultz James Benham, absent City Staff: Kathy Merrill, Interim City Manager Carla Robinson, City Attorney Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary Call to Order and Announce a Quorum is Present With a quorum present, the Regular Meeting of the College Station City Council was called to order by Mayor Berry at 7:08 p.m. on Monday, October 7, 2013 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 1. Pledge of Allegiance, Invocation, consider absence request. Peter Ramirez, Boy Scout Troop 802, led the assembly in the Pledge. MOTION: Upon a motion made by Councilmember Schultz and a second by Councilmember Fields, the City Council voted six (6) for and none (0) opposed, to approve Councilmember Benham's Absence Request. The motion carried unanimously. Citizen Comments There were no citizen comments. Cr RM100713 Minutes Page 1 CONSENT AGENDA 2a. Presentation, possible action, and discussion of minutes for: • September 25, 2013 Special Meeting • September 26, 2013 Workshop • September 26, 2013 Regular Council Meeting 2b. Presentation, possible action, and discussion regarding approval of a three year software license agreement with ESRI for their Small Government Enterprise ArcGIS Licenses at a maximum cost of $150,000 over three years. 2c. Presentation, possible action, and discussion on an Interlocal Agreement between the City of College Station and City of Paris for sale city surplus equipment. 2d. Presentation, possible action and discussion on a funding agreement between the City of College Station and the Research Valley Partnership (RVP) for FY14 in the amount of $350,000. 2e. Presentation, possible action and discussion on approving the budget of the Arts Council of the Brazos Valley, and; presentation, possible action and discussion on approving two agreements between the City of College Station and the Arts Council of the Brazos Valley for operations and maintenance in FY14 totaling $100,000, with $50,000 coming from the General Fund and $50,000 coming from the Hotel Tax Fund. 2f. Presentation, possible action and discussion on approving the agreement between the City of College Station and the Arts Council of Brazos Valley for FY14 in the amount of $365,000 for Affiliate funding and Annual Program and Marketing funding. 2g. Presentation, possible action and discussion on approving the budget of the Brazos Valley Convention and Visitors Bureau (CVB); and presentation, possible action and discussion on a funding agreement between the City of College Station and the Brazos Valley Convention and Visitors Bureau for FY14 in the amount of $1,379,340. 2h. Presentation possible action and discussion on a funding agreement between the City of College Station and the Brazos Valley Convention and Visitors Bureau (CVB) for FY14 in the amount of $128,000 to administer the CVB Grant Program. 2i. Presentation, possible action, and discussion authorizing the renewal of the award of Bid No. 12 -102 for the purchase of City branded uniforms for Parks athletic programs and for other City departments with CC Creations ($45,000) and Monograms and More ($33,000) for a combined annual estimated expenditure of $78,000. 2j. Presentation, possible action and discussion on Ordinance 2013 -3532, adopting the first annual "Rate Review Mechanism" rate increase under the renewed "Rate Review Mechanism" Tariff. CIO RM100713 Minutes Page 2 2k. Presentation, possible action and discussion regarding Change Order Number 1 to Northgate Substation Construction Contract Number 13 -171 in the amount of $154,714.62. fir• 21. Presentation, possible action, and discussion regarding approval of a supplement contract between the City of College Station and Sungard Public Sector for one -time services the amount of $6,240 and for recurring charges up to $18,000 annually, for the purposes of upgrading the Click2Gov Software payment engine to a Payment Card Industry Data Security Standards (PCI DSS) compliant version. 2m. Presentation, possible action, and discussion regarding approval of Change Order #1 to the professional services contract with Freese & Nichols, Inc. in the amount of $25,346 for the Wolf Pen Creek Erosion Control Phase II. 2n. Presentation, possible action, and discussion regarding approval of Resolution 10-07 - 13-2n, authorizing City staff to negotiate for the purchase of easements needed for the Bee Creek Parallel Trunk Line Project. Items 2d, 2e, 2f, 2g, 2h, and 2i were pulled for a separate vote. MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember Mooney, the City Council voted six (6) for and none (0) opposed, to approve the Consent Agenda, less items 2d, 2e, 2f, 2g, 2h, and 2i. The motion carried unanimously. (2d)MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Nichols, the City Council voted five (5) for and one (1) opposed, with Councilmember Fields voting against, to approve a funding agreement between the City of College Station and the Research Valley Partnership (RVP) for FY14 in the amount of $350,000. The motion carried. (2e- 2i)MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Brick, the City Council voted five (5) for and one (1) opposed, with Councilmember Fields voting against, to: • Approve the budget of the Arts Council of the Brazos Valley, and; presentation, possible action and discussion on approving two agreements between the City of College Station and the Arts Council of the Brazos Valley for operations and maintenance in FY14 totaling $100,000, with $50,000 coming from the General Fund and $50,000 coming from the Hotel Tax Fund; and • Approve the agreement between the City of College Station and the Arts Council of Brazos Valley for FY14 in the amount of $365,000 for Affiliate funding and Annual Program and Marketing funding; and • Approve the budget of the Brazos Valley Convention and Visitors Bureau (CVB); and presentation, possible action and discussion on a funding agreement between the City of College Station and the Brazos Valley Convention and Visitors Bureau for FY14 in the amount of $1,379,340; and • Approve a funding agreement between the City of College Station and the Brazos Valley Convention and Visitors Bureau (CVB) for FY14 in the amount of $128,000 to administer the CVB Grant Program; and RM100713 Minutes Page 3 • To authorize the renewal of the award of Bid No. 12 -102 for the purchase of City branded uniforms for Parks athletic programs and for other City departments with CC Creations ($45,000) and Monograms and More ($33,000) for a combined annual estimated expenditure of $78,000. The motion carried. 3. Adjournment. MOTION: There being no further business, Mayor Berry adjourned the Regular Meeting of the City Council at 7:15 p.m. on Monday, October 7, 2013. Nancy Berr , Mayor ATTEST: �. _. Sherry Mas i► urn, City Secre ary fire RM100713 Minutes Page 4 CITY OF COLLEGE STATION Absence Request Form For Elected and Appointed Officers Name : James M Benham Board or Committee: City Council I will NOT be in attendance at: City Council Meeting for October 7, 2013 for the reason(s) specified: I have been called out of town on a business meeting, .Si' r er of of ic_ er 10/5/13 Date This request shall be submitted to the office of the City Secretary or Board Secretary one week prior to meeting date. O: counciUabsencerequest.doc