HomeMy WebLinkAbout08/21/2013 - Special Minutes City Council (110,' MINUTES OF THE CITY COUNCIL BUDGET WORKSHOP
CITY OF COLLEGE STATION
AUGUST 21, 2013
STATE OF TEXAS §
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council:
Blanche Brick
Jess Fields
Karl Mooney
John Nichols
Julie Schultz
James Benham
City Staff:
fttlair Kathy Merrill, Interim City Manager
Carla Robinson, City Attorney
Sherry Mashburn, City Secretary
1. Call to Order and Announce a Quorum is Present
With a quorum present, the Budget Workshop of the College Station City Council was called to
order by Mayor Nancy Berry at 4:08 p.m. on Wednesday, August 21, 2013 in the CSU
Meeting/Training Facility, 1603 Graham Road, College Station, Texas "7842.
2. Presentation, possible action, and discussion on the FY 2013 -2014 Proposed Budget.
Carla Robinson, City Attorney, briefed the Council on the use of HOT funds to pay Arts Council
administrative costs.
Jeff Kersten, Executive Director of Fiscal Services, continued with the review of the proposed
FY13 -14 budget.
ENTERPRISE FUNDS
* Water Fund: Revenue is projected at $14.7 million and is derived from the user fees
from water customers. There is no rate increase for FY14, but there is a proposed water tap fee
adjustment. Expenditures are estimated to be $16.2 million and include the Pay Plan proposal
and several SLAs. The budget for Water Capital Projects is $2.3 million.
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* Wastewater Fund: Revenue is projected at $14.1 million and will also be derived from
the user fees from water customers. Again, there is no rate increase for FY14; however, the
forecast shows future rate increases. Expenditures are estimated at $16.6 million and includes
the Pay Plan proposal. The budget for Wastewater Capital Projects is $3.7 million.
* Sanitation Fund: Revenue is projected at $8.2 million and includes a 15% rate increase
in FY14 for commercial customers. This includes $400,960 from BVSWMA to offset the Debt
Service payment. Expenditures are estimated to be $8.2 and include some SLAs and a transfer to
the General Fund.
* Drainage Utility Fund: Revenue is projected at a little over $2 million. Expenditures
are estimated at $2.9 million and includes some SLAs and the Pay Plan proposal. The O &M for
drainage improvement projects is $1.2 million.
* Northgate Parking Fund: Revenue is projected at $1.4 million and reflects the updated
parking fee schedule to be implemented in August. It is assumed that parking fines will remain
relatively flat. There is a one time transfer from the General Fund in the amount of $60,000.
Expenditures are estimated at $1.4 million and includes the Pay Plan proposal.
SPECIAL REVENUE FUNDS
* HOT Tax Fund: Revenue is projected at $4.2 million and expenditures for City
operations are estimated to be a little under $1 million. Outside Agency Funding is budgeted at
$1.8 million.
* Court Funds and Police Seizure Fund: These funds are set up as: Court Technology
Fee Fund; Court Security Fee Fund; Juvenile Case Manager Fee Fund; and the Police Seizure
Fund
(kw * Cemetery Fund: These are set up as: Memorial Cemetery Fund; Memorial Cemetery
Endowment Fund; and the Texas Avenue Cemetery Endowment Fund.
* Other Special Revenue Funds: Wolf PenCreek TIF; West Medical District TIRZ No.
18; East Medical District TIRZ No. 19; and the Public, Educational and Government (PEG)
Channel Access Fee Fund.
INTERNAL SERVICES FUND
* Self - Insurance Fund: This provides the insurance needs for the City, including
property casualty; employee benefits; workers compensation; and unemployment.
* Equipment Replacement Fund: Funds are set aside on an annual basis for future
replacements. Revenues are projected at $3.6 million and expenditures are estimated at $6.1
million.
* Utility Customer Service: Revenue is projected at $2.2 million and is charged to the
Electric,Water,Wastewater, Sanitation, and Drainage utilities. Expenditures are estimated at $2.2
million. SLAs in the amount of $24,789 are included in the expenditure total.
* Fleet Maintenance Fund: Revenue is projected at $1.8 million, and expenditures are
estimated at $1.9 million, which includes SLAs in the amount of $79,931.
3. Presentation, possible action and discussion on the 2013 -2014 ad valorem tax rate; and
if necessary on calling two public hearings on a proposed ad valorem tax rate for 2013 -2014
Staff is proposing the effective tax rate. If the Council wishes to go higher than the effective tax
rate, two Public Hearings must be noticed and held. The proposed effective tax rate of 42.5958
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cents will provide funding for debt service and operations and maintenance. The rate breaks
down at 19.3053 cents for debt service and 23.2905 cents for operations and maintenance.
Council gave direction to proceed with the effective tax rate.
Council also directed Chuck Gilman to visit with the City Manager and Finance Director
regarding department position priorities and to allocate $125,000 for a possible Traffic Engineer
in Public Works (dependent upon the Director's priorities) and a part-time Code Officer in
Planning and Development Services.
4. Adjournment
MOTION: There being no further business, Mayor Berry adjourned the budget workshop of the
College Station City Council at 7:29 p.m. on Wednesday, August 21, 2013.
Nancy Be , Mayor
ATTEST:
Ai/
Sherry Ma ° burn, City Secretary
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