HomeMy WebLinkAbout08/20/2013 - Special Minutes City Council MINUTES OF THE CITY COUNCIL BUDGET WORKSHOP
CITY OF COLLEGE STATION
AUGUST 20, 2013
STATE OF TEXAS §
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council:
Blanche Brick
Jess Fields, arrived after roll call
Karl Mooney
John Nichols
Julie Schultz
James Benham
City Staff:
Kathy Merrill, Interim City Manager
Carla Robinson, City Attorney
Sherry Mashburn, City Secretary
1. Call to Order and Announce a Quorum is Present
With a quorum present, the Budget Workshop of the College Station City Council was called to
order by Mayor Nancy Berry at 4:08 p.m. on Tuesday, August 20, 2013 in the CSU
Meeting /Training Facility, 1603 Graham Road, College Station, Texas 77842.
2. Presentation, possible action, and discussion on the FY 2013 -2014 Proposed Budget.
Jeff Kersten, Executive Director of Fiscal Services, continued with the review of the proposed
FY13 -14 budget. Additional proposed projects funded by the General 1 Lad include:
* Transfer to Streets CIP Fund in the amount of $389,549.
* Transfer to General Government CIP Fund in the amount of $200,000.
* Transfer to the PEG Fund in the amount of $233,840.
Non - departmental expenditures were briefly reviewed.
There are some projects contingent on our future resources from the pending First Street real
estate transaction, which is anticipated to net $2.4 million. Identified capital projects are the
Francis Drive Rehab Phases 1 and 2, and the Graham Road Rehab. These capital projects, along
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with several Service Level Adjustments contingent on future resources, total $2,333,072. Staff
recommended these be brought back in a mid -year Budget Amendment when proceeds are
received.
The financial forecast for revenue continues to be conservative, based on a slight sales tax
increase, modest property value increases, and maintaining the tax rate. There are limited new
expenditures. The forecast includes the Pay Plan as proposed and the estimated O &M on CIP
projects.
OUTSIDE AGENCY FUNDING
From the General Fund:
Research Valley Partnership $ 350,000
ACBV - O &M $ 75,000
Noon Lions Club $ 10,000
Aggieland Humane Society $ 194,939
Brazos County Health District $ 326,500
Brazos County Appraisal District $ 260,607
From the Sanitation Fund:
Keep Brazos Beautiful $ 46,240
From the Hotel Tax Fund:
ACBV - Affiliate Funding $ 300,000 (add $65,000 for George Bush
Library= $365,000)
Convention & Visitors Bureau $1,379,340
CVB - Grant Program $ 100,000 (add $53,000 fir Chamber, BVB and
Northgate = $153,000)
George Bush Library $ 65,000 (move to ACBV - Affiliate Funding =$0)
BCS Chamber of Commerce $ 25,000 (move to CVB -Grant Funding =$0)
Brazos Valley Bowl $ 25,000 (move to CVB -Grant Funding =$0)
Northgate District Association $ 3,000 (move to CVB -Grant Funding =$0)
RECREATION FUND
The Recreation Fund is designed to identify revenues and total costs associated with recreation
programs and facilities. It allows decisions to be made on subsidy levels and funding priorities.
There are four levels of support: Full Fee (80 %- 100 %); Partial Fee I (50 % -80 %); Partial Fee II
(20 % -50 %); and Minimum Fee (0 % -20 %). Revenue is estimated at $1,037,750 with
expenditures in the amount of $3,253,310. The FY14 subsidy is $2,215,560 including a one time
SLA for Adamson Lagoon repairs in the amount of $13,600.
DEBT SERVICE FUND
The Debt Service Fund addresses aging infrastructure and future infrastructure needs due to
growth. The proposed FY14 rate is 19.3053 cents for a property tax revenue of $12,041,492 to
satisfy the FY14 debt service requirement. 75% of the Cemetery debt service will be paid from
the tax rate in FY14.
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ECONOMIC DEVELOPMENT FUND
There is a transfer from the General Fund in the amount of $400,000. This was increased to
meet future commitments. The FY14 expenditure budget is $998,900 to satisfy current
obligations.
CHIMNEY HILL FUND
Revenue derived from rents and royalties from the tenants at Chimney Hill is budgeted at
$410,327. FY14 expenditures are $80,000 for facilities maintenance and $48983 for property
taxes.
GENERAL GOVERNMENT CAPITAL PROJECTS
The policy issue related to capital infrastructure is to consider if we should continue to invest in
capital infrastructure for a growing community, and where possible, address the needs of existing
infrastructure. In 2008, a Bond Authorization for $76,950,000 was approved by the voters for
Streets and Transportation; Library; Parks and Recreation; and Fire Station.
* Streets: $15,729,902 is budgeted for street rehabilitation projects, street extension
projects, TXDOT projects, traffic projects, and sidewalks /trails.
* Other General Government capital projects include $4.2 million for Parks and
Recreation; $3 million for park land; $448,955 for facilities; and $4.6 million for technology.
ENTERPRISE FUNDS
* Electric Fund: No rate increase has been proposed in the FY14 proposed budget.
Assuming a 2% growth in residential and commercial, revenue has been budgeted at
Coe $98,170,676. Expenditures in the amount of $99,937,295 are proposed for operations and
maintenance, purchased power and wheeling costs (biggest component of the budget at $76
million), and transfers. There are proposed SLAs for a new Assistant Director position, the
Siemans SiPass System Support Agreement, and the Network Firewall Maintenance Agreement.
Debt service is $5.8 million, and there is a transfer to the General Fund for about $5.8 million.
$6,342,188 is estimated for FY14 Electric Capital expenditures. Key capital projects include a
general plant, overhead system improvements, underground system improvements, residential
street lighting, thoroughfare street lighting, etc. The construction of the Northgate Substation is
scheduled for completion by December 2013.
3. Presentation, possible action and discussion on the 2013 -2014 ad valorem tax rate; and,
if necessary on calling two public hearings on a proposed ad valorelfI tax rate for 2013 -2014
There was no discussion on this item.
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4. Adjournment
MOTION: There being no further business, Mayor Berry adjourned the budget workshop of the
College Station City Council at 8:00 p.m. on Tuesday, August 20, 2013.
Nancy Be , Mayor
ATTEST:
Sherry M burn, City Secretary
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