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Home My WebLink About08/08/2013 - Regular Minutes City Council MINUTES OF THE REGULAR CITY COUNCIL MEETING CITY OF COLLEGE STATION t ie AUGUST 8, 2013 STATE OF TEXAS § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor, absent Council: Blanche Brick, absent Jess Fields Karl Mooney John Nichols Julie Schultz James Benham, absent City Staff: Kathy Merrill, Interim City Manager Carla Robinson, City Attorney Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary Call to Order and Announce a Quorum is Present With a quorum present, the Regular Meeting of the College Station City Council was called to order by Mayor Pro Tem Mooney at 7:01 p.m. on Thursday, August 8, 2013 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 1. Pledge of Allegiance, Invocation, consider absence request. MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Schultz, the City Council voted four (4) for and none (0) opposed, to approve Mayor Berry's and Councilmembers Benham's and Brick's Absence Requests. The motion carried unanimously. Citizen Comments There were no citizen comments. CONSENT AGENDA 2a. Presentation, possible action, and discussion of minutes for: RM080813 Minutes Page 1 • July 25, 2013 Workshop • July 25 2013 Regular Council Meeting L ,, 2b. Presentation, possible action, and discussion regarding moving the October 10, 2013 Regular Meeting date to Monday, October 7, 2013. 2c. Presentation, possible action, and discussion regarding change order #1 to the professional services contract with HDR Engineering, Inc. in the amount of $105,427.80 for the University Drive Pedestrian Improvements Phase 2 Preliminary Engineering Report (PER). 2d. Presentation, possible action and discussion regarding construction contract 13 -267 in the amount of $3,929,599.12 to Dudley Construction Ltd for the construction of synthetic turf athletic fields at Veterans Park. 2e. Presentation, possible action and discussion regarding an ILA with Texas A &M University to split the cost of a consultant contract to perform a traffic study to update the City's Go With the Green plan. 2f. Presentation, possible action and discussion regarding a consultant contract with Freese and Nichols to conduct a Texas A &M home football game traffic study and update the City's Go With the Green plan. The cost of the consultant contract is $99,223, with one -half of the contract amount being paid to the City by Texas A&ci'vl University pursuant to an ILA. 2g. Presentation, possible action, and discussion action to consider amended version #3 of the Inter -Local Agreement with Texas A &M, to provide sewer service to each other's facilities in various locations. 2h. Presentation, possible action, and discussion concerning the City Internal Auditor's Fire Department Asset Management Audit. 2i. Presentation, possible action, and discussion regarding approval of the first renewal of copying and printing services price agreements. The estimated annual expenditures related to copying and printing services are to be renewed as follows: Tops Printing $40,000; Copy Corner $40,000; Office Depot $20,000; Cerqa $20,000. 2j. Presentation, possible action, and discussion on calling a public hearing on the City of College Station FY 2013 -2014 Proposed Budget for Thursday August 22, 2013 at 7:00 PM in the City Hall Council Chambers. 2k. Presentation, possible action and discussion on a bid award for the purchase of various pad- mounted distribution transformers to be maintained in inventory to KBS, $81,350.00 and Priester -Mell & Nicholson, $30,893.00, for a total of $112,243.00. 21. Presentation, possible action, and discussion regarding approval of Resolution 08 -08- 13-21, that will authorize City staff to negotiate for the purchase of an easement needed for the Thirty Inch (30 ") Transmission Line Reinstallation Project (the "Project "). RM080813 Minutes Page 2 2m. Presentation, possible action, and discussion regarding Resolution 08- 08- 13 -2m, for the proposed Community Development FY 2014 (PY 2013) Action Plan and Budget. Items 2d and 2m were pulled for a separate vote. MOTION: Upon a motion made by Councilmember Schultz and a second by Councilmember Nichols, the City Council voted four (4) for and none (0) opposed, to approve the Consent Agenda, less items 2d and 2m. The motion carried unanimously. (2d)MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Schultz, the City Council voted three (3) for any -ne (1) opposed, with Councilmember Fields voting against, to approve construction contract 13 -267 in the amount of $3,929,599.12 to Dudley Construction Ltd for the construction of synthetic turf athletic fields at Veterans Park. The motion carried. (2m)MOTION: Upon a motion made by Councilmember Schultz and a second by Councilmember Nichols, the City Council voted three (3) for and one (1) opposed, with Councilmember Fields voting against, to adopt Resolution 08- 08 -13 -2m for the proposed Community Development FY 2014 (PY 2013) Action Plan and Budget. The motion carried. REGULAR AGENDA 1. Public Hearing, presentation, possible action, and discussion approving Ordinance 2013 -3511, vacating and abandoning a 5,077- square foot public utility easement and a 624 - square foot public utility easement on Lots 5R -1 and 7, Block 1 of the Graham Corner Plaza Subdivision according to the plat recorded in Volume 9326, Page 216 of the Deed Records of Brazos County, Texas. At approximately 7:12 p.m., Mayor Pro Tem Mooney opened the Public Hearing. There being no comments, the Public Hearing was closed at 7:12 p.m. MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember Schultz, the City Council voted four (4) for and none (0) opposed, to adopt Ordinance 2013- 3511, vacating and abandoning a 5,077- square foot public utility easement and a 624 - square foot public utility easement on Lots 5R -1 and 7, Block 1 of the Graham Corner Plaza Subdivision according to the plat recorded in Volume 9326, Page 216 of the Deed Records of Brazos County, Texas. The motion carried unanimously. 2. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2013- 3512, amending Chapter 12, "Unified Development Ordinance ", Section 4.2, "Official Zoning Map" of the Code of Ordinances of the City of College Station, Texas by 75.07 acres located in Robert Stevenson Survey, Abstract No. 54, College Station, Brazos County, Texas, recorded in Volume 6985, Page 42, of the Official Records of Brazos County, Texas, more generally located south of William D. Fitch between Barron Road and Victoria Avenue from R -1 Single- Family Residential and A -O Agricultural Open to PDD Planned 40• Development District. RM080813 Minutes Page 3 At approximately 7:19 p.m., Mayor Pro Tem Mooney opened the Publi. T Tearing. Arthur Langrish, 4201 Colchester Court, presented a letter signed by thirteen residents agreeing with the content of his letter, along with a map, see attached. They are opposed to the re- zoning request as presented. They are requesting a buffer zone if the PDD zoning is granted. Natalie Ruiz, 511 University Drive, owner's representative, said they wanted to do something a little bit different, but compatible with Castlegate. Residents within 200 feet of the development were notified, and she met with some of those residents. The PDD is identical to Castlegate. Brent Garner, 4203 Colchester Court, asked if the homes would be like the student housing owned by the developer further up the road, or would they be single - family homes. There being no further comments, the Public Hearing was closed at 7:41p.m. MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember Schultz, the City Council voted four (4) for and none (0) opposed, to adopt Ordinance 2013- 3512, amending Chapter 12, "Unified Development Ordinance ", Section 4.2, "Official Zoning Map" of the Code of Ordinances of the City of College Station, Texas by 75.07 acres located in Robert Stevenson Survey, Abstract No. 54, College Station, Brazos County, Texas, recorded in Volume 6985, Page 42, of the Official Records of Brazos County, Texas, more generally located south of William D. Fitch between Barron Road and Victoria Avenue from R -1 Single - Family Residential and A -O Agricultural Open to PDD Planned Development District, as presented. The motion carried unanimously. C or 3. Adjournment. MOTION: There being no further business, Mayor Pro Tem Mooney adjourned the Regular Meeting of the City Council at 8:04 p.m. on Thursday, August 8, 2013. Nancy Berr y, Mayor ATTEST: A. Sherry Mail burn, City Secretary L RM080813 Minutes Page 4 Sherry Mashburn From: Nancy Berry Sent: Monday, August 05, 2013 1:48 PM To: Sherry Mashburn Subject: Excused absence from council meeting I need to be excused from the council meeting on Aug 8, 2013 as I am in CA on vacation. I will sign the - Form on my return, if that is acceptable. Nancy Berry Mayor of College Station Sent from my iPhone 1 CITY OF COLLEGE STATION Absence Request Form For Elected and Appointed Officers Name: Board or Committee: City Council I will NOT be in attendance at: for the reason(s) specified: Signature of officer Date This request shall be submitted to the office of the City Secretary or Board Secretary one week prior to meeting date. 0: counci l /absencerequest. doc 1 CITY OF COLLEGE STATION Absence Request Form For Elected and Appointed Officers Name: Board or Committee: City Council I will NOT be in attendance at: Au r��'" 1o13 CI 4f C.nu IM for the reason(s) specified: IA 411 mow— g► ature of officer C 2( - I� Date This request shall be submitted to the office of the City Secretary or Board Secretary one week prior to meeting date. O: counci 1 /absencerequest. doc Sherry Mashburn From: Blanche Brick Sent: Tuesday, August 06, 2013 10:38 AM To: Sherry Mashburn Subject: Re: August 8 Council meeting I would request to be excused from Council on August 8 I will be out of town on vacation. Thank you Blanche Brick Sent from my iPhone On Aug 6, 2013, at 10:20 AM, "Sherry Mashburn" <smashburn@cstx.gov> wrote: I noted on the calendar that you will be out on August 8 and not at the Council meeting. I cannot find a completed Absence Request from you, although I thought you had already done so. If possible, could you please either complete and email back the attached form, or simply shoot me an email requesting an excused absence? Thank you. <image001.png> Sherry Mashburn, TRMC, MMC City Secretary City of College Station P.O. Box 9960 College Station, Texas 77842 979 - 764 -3519 office 979 - 764 -6377 fax <Absence Request Form.doc> i CITY OF COLLEGE STATION Absence Request Form For Elected and Appointed Officers Name: Board or Committee: City Council I will NOT be in attendance at: for the reason(s) specified: Signature of officer Date This request shall be submitted to the office of the City Secretary or Board Secretary one week prior to meeting date. O: counci 1 /absencerequest. doc :; . , CONCEPT PLAN BRIDGEWOOD AND BARRON CROSSING SUBDIVISIONS 75.07 Ac.. Robert Stevenson Survey A-54 COLLEGE SFATION, BRAZOS COUNTY, TEXAS Submitted, April 3, 2013 Resubmitted: July 8, 2013 9.94 stolrgt:Z'a WOre:r4e;''' COZgrOir ItLVAar 2 0 VICINITY MAP 0101 RIO. NO014: 1. 000 0060 soiling districts ond land uses for this present), me im PH.1, Bridge.. Subdivision: Bose Zoning Distr. Use Regulation,: Arco: Open SPoosi R-1 Singh: Family Residential R-1 Sinai. Family Residential 566 Pores 8 Acres Closter Development Criterim • Open Space — lAnimum of 8 Acres • Average Lot Sise — 6.000 Square Feet • Minimum L0000 — 6,600 Spore Peet The gross density shall not exceed 4 dwelling units per ocres. Barron Grossing: Base Zoning District Use Regolistions: Aram Base ZOning DRIP. Use Regulations: Arem SC Suburban Commercial SC Suburban Gommerciol 5 Acres R-3 Townhouse R-3 1.0.9.69 9 Acres 2. The range of building heights and sizes are us tofiaws: Bridges/0aq Subdivision: Building Height Repletion,: 11-1 Single Family Reside.. Barron Grossing: Buildinq Height Regulations: SC Suburbon Commerclut Total Estimated Building Saunas Footage for Ms Barron Crossing 00 2)00 Piot is opproximoteq C5.000 SS BuildMg Height Regulations: R-3 Townhouse O ,e storrtmoder 0,0' '0 from MN sits be collected Mternalq between Me Bridgewood subdivision and Barron Crossing ond stored wiMin a retention or detention pord(s). ...ter requirements will be in occordance witt, BIOS Unified Storm.. Design Madeline, a_ The following meritorious modification is grunted for Me residential portion of the PDD only: Modifications: • UDD Section 8.3,G — Minimum block length requirement of 1,200. in Restricted Suburban areas does not apply. BARRON CROSSLVG SUI3DIVLVON ""r0rIelti0 050 000110000100y 1000001000200500000116000*00 Bridgewood Subdivision: LizsZTriyor41.3 lots will be construe. with the street connection to 6. According to Flood Insuronce Rote Maps tor Bassos County, Tex. ond Incorporated Areas, Map Number 48041C0326E. eitectNe Moor 16. 2012. this 0000(01 ,0 not .00100 0 0 100-0000 fioed Lee., one.. 7. Open and recreational oreo will be privately owned and maintained. 0.15)0 0G0 egi:j° 0/ 00,00,0004000 / ±2400 20,00001'000000,00 .69.99 9, 9.19.4 1.919,99919 / ..99 BUILDING (Strecoban Comrial 0iove004024 yst:n2g.r." 99.99 1993.9 Acems .99 11.919; BUILDING 1 t ( aaron 00 9 9.0.199. 1 N 99, PRIDGEWOOD SUBDIV1570N 401 llarkiantal Reueopm.,{) i '00 ' 54. \ Prop.6d WS. P'±/k, flaftelvoy (8.a. too /KS. P/188ps. ParAwy 4„prriliV"'"° (Maly 10r) "0"00t10.r.wrri" 99.9 .99„ (*