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Home My WebLink About07/25/2013 - Regular Minutes City Council MINUTES OF THE REGULAR CITY COUNCIL MEETING CITY OF COLLEGE STATION JULY 25, 2013 STATE OF TEXAS § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick Jess Fields Karl Mooney John Nichols, absent Julie Schultz James Benham, absent City Staff: Kathy Merrill, Interim City Manager Carla Robinson, City Attorney Tanya McNutt, Deputy City Secretary Ian Whittenton, Records Management Coordinator Call to Order and Announce a Quorum is Present With a quorum present, the Regular Meeting of the College Station City Council was called to order by Mayor Berry at 7:03 p.m. on Thursday, July 25, 2013 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 1. Pledge of Allegiance, Invocation, consider absence request. MOTION: Upon a motion made by Councilmember Shultz and a second by Councilmember Mooney, the City Council voted five (5) for and none (0) opposed, to approve Councilmembers Benham's and Nichols' Absence Requests. The motion carried unanimously. Citizen Comments No citizen comments. CONSENT AGENDA 2a. Presentation, possible action, and discussion of minutes for: • July 8, 2013 Joint Workshop RM072513 Minutes Page 1 • July 9, 2013 Special Meeting • July 11, 2013 Workshop t ar • July 11, 2013 Regular Council Meeting 2b. Presentation, possible action, and discussion regarding approval of a contract between the City and Cherwell Software Inc. for software licensing in the amount of $44,145 and a contract between the City and Flycast Partners for services to configure and implement the software in the amount of $43,401, for a total project cost of $87,546. 2c. Presentation, possible action and discussion on construction contract #13 -323 for the purchase and installation of Type II, FGSMA (Fine- Graded Stone Matrix Asphalt) Hot Mix Asphalt to Knife River for an amount not to exceed $526,000.00. 2d. Presentation, possible action, and discussion on the considera,:ca of Ordinance 2013- 3507, amending Chapter 10, "Traffic Code," Section 2.0 of the Code of Ordinances of the City of College Station changing the traffic control at the intersection of Park Place and Fairview to a four -way stop controlled intersection. 2e. Presentation, possible action, and discussion regarding a change order to the contract with Green Teams, Inc. in the amount of $66,462 for landscape maintenance services. 2f. Presentation, possible action and discussion regarding a professional services contract for an ERP (Enterprise Resource Planning) Project Manager with Wilson Kleemann d /b /a Spherion in an amount not to exceed $814,597. 2g. Presentation, possible action, and discussion regarding the bid award of annual transformer repair and rebuild services to Greenville Transformer Company, Inc. in the amount of $66,530.46. 2h. Presentation, possible action, and discussion on Ordinance 2013 -3508, amending Chapter 10, Section 4, Subsection H of the code of ordinances, establishing a commercial loading zone in a portion of the promenade parking lot and adjusting Northgate parking rates. 2i. Presentation, possible action, and discussion regarding Substantial Amendment to the 2012 Annual Action Plan — HOME Investment Partnership Program Grant Funds. 2j. Presentation, possible action, and discussion regarding Resolution 07-25-13-2j to authorize and designate the Executive Director of Planning and Development Services to sign all required Action Plan applications, grant agreements, certifications, evaluations and other forms and agreements required by the U. S. Department of Housing and Urban Development for all Community Planning and Development Grant Programs for program years 2007 — 2012 on behalf of the City of College Station. 2k. Presentation, possible action, and discussion regarding approval of two (2) contracts between the City of College Station and Siemens Industry, Inc. in the amounts of $55,511.74 (contract 13 -234) and $19,703.59 (contract 13 -235), for a total of $75,215.33, for RM072513 Minutes Page 2 the purpose of purchasing and installing security equipment at the Northgate and Switch Station Substations. 21. Presentation, possible action and discussion regarding the approval of an ongoing program for EMS Provider/ First Responder agreement for emergency medical service and emergency ambulance transport between the City of College Station, The City of Bryan, South Brazos County Fire Department, Brazos County District 2 Volunteer Fire Department, Brazos County Precinct 3 Volunteer Fire Department and Brazos County Precinct 4 Volunteer Fire Department. 2m. Presentation, possible action and discussion on an amendment to the current lease between the City of College Station and DVA Renal Healthcare, Inc. formerly known as Gambro Healthcare of Texas, Inc. (aka DaVita, Inc.) in the Chimney Hill Shopping Center. Items 2f, 2i and 2j were pulled for a separate vote. MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Schultz, the City Council voted five (5) for and none (0) opposed, to approve the Consent Agenda, less items 2f, 2i and 2j. The motion carried unanimously. (2f)MOTION: Upon a motion made by Councilmember Shultz and a second by Councilmember Mooney, the City Council voted four (4) for and one (1) opposed, with Councilmember Fields voting against, to approve a professional services contract for an F''.'' (Enterprise Resource Planning) Project Manager with Wilson Kleemann d/b /a Spherion in an amount not to exceed $814,597. The motion carried. (2i)MOTION: Upon a motion made by Councilmember Shultz and a second by Councilmember Brick, the City Council voted four (4) for and one (1) opposed, with Councilmember Fields voting against, to approve a substantial Amendment to the 2012 Annual Action Plan — HOME Investment Partnership Program Grant Funds. The motion carried. (2j)MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Brick, the City Council voted four (4) for and one (1) opposed, with Councilmember Fields voting against, to authorize and designate the Executive Director of Planning and Development Services to sign all required Action Plan applications, grant agreements, certifications, evaluations, and other forms and agreements required by the U. S. Department of Housing and Urban Development for all Community Planning and Development Grant Programs for program years 2007 — 2012 on behalf of the City of College Station . The motion carried. REGULAR AGENDA 1. Public Hearing, presentation, possible action, and discussion on Ordinance 2013 -3509, Budget Amendment #3 amending ordinance number 3443 which will amend the budget for the 2012 -2013 Fiscal Year in the amount of $1,961,334; increase the number of regular full - time positions in the budget by one (1.0); and presentation, possible action and discussion on three interfund transfers and a contingency transfer. RM072513 Minutes Page 3 At approximately 7:36 p.m., Mayor Berry opened the Public Hearing. There being no comments, the Public Hearing was closed at 7:36 p.m. MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember Mooney, the City Council voted five (5) for and none (0) opposed, to adopt Ordinance 2013- 3509, Budget Amendment #3 amending ordinance number 3443 which will amend the budget for the 2012 -2013 Fiscal Year in the amount of $1,961,334; increase the number of regular full - time positions in the budget by one (1.0); and presentation, possible action and discussion on three interfund transfers and a contingency transfer with the exception of line item 1. The motion carried unanimously. MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Schultz the City Council voted four (4) for and one (1) opposed, with Councilmember Fields voting against, to adopt line item 1 of Ordinance 2013 -3509, Budget Amendment #3 amending ordinance number 3443 which will amend the budget for the 2012 -2013 Fiscal Year in the amount of $1,961,334; increase the number of regular full -time positions in the budget by one (1.0); and presentation, possible action and discussion on three interfund transfers and a contingency transfer. The motion carried. 2. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2013- 3510, amending Chapter 12 Unified Development Ordinance of the Code of Ordinances to allow micro - industrial uses as a permitted use within the NG -1 Core Northgate and NG -2 Transitional Northgate zoning districts. t rr At approximately 7:40 p.m., Mayor Berry opened the Public Hearing. There being no comments, the Public Hearing was closed at 7:40 p.m. MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Fields, the City Council voted five (5) for and none (0) opposed, to adopt Ordinance 2013 -3510, amending Chapter 12 Unified Development Ordinance of the Code of Ordinances to allow micro - industrial uses as a permitted use within the NG -1 Core Northgate and NG -2 Transitional Northgate zoning districts. The motion carried unanimously. 3. Presentation, possible action and discussion regarding appointments to the following boards and commissions: • Historic Preservation Committee (two vacancies) MOTION: Upon a motion made by Councilmember Shultz and a second by Councilmember Mooney, the City Council voted five (5) for and none (0) opposed, to appoint Louis Hodges and Ken Rogers to the Historic Preservation committee. The motion carried unanimously. 1 RM072513 Minutes Page 4 4. Adjournment. t ir, MOTION: There being no further business, Mayor Berry adjourned the Regular Meeting of the City Council at 7:45 p.m. on Thursday, July 25, 2013. e F N.4 cy terry, ayor r ATTEST: JL Sherry M t burn, City Secretary 0 RM072513 Minutes Page 5 CITY OF COLLEGE STATION Absence Request Form For Elected and Appointed Officers Name: Board or Committee: City Council I will NOT be in attendance at: --.)Uiy 4 `' • , 7a ,3 ( Coo 46 ( 1Moo71-4 - for the reason(s) specified: . ._ Aild .....k....__ i 'ature of officer (v -2(— l Date This request shall be submitted to the office of the City Secretary or Board Secretary one week prior to meeting date. O: council /absencerequest. doc CITY OF COLLEGE STATION Absence Request Form For Elected and Appointed Officers Name : �;% d� l I (11-01.3 Board or Committee: City Council I will NOT be in attendance at: , C4 ® �. 4�� R for the reason(s) specified: I � ii tizekv O tit ® A-4e- O 1/ ature of officer 7// / /c /3 Date This request shall be submitted to the office of the City Secretary or Board Secretary one week prior to meeting date. 0 : counc i l /absencere st. doc - A +A 0 NATIONAL SOJOURNERS National Sojourners, Inc., is a national fraternal organization meeting the needs of military (Commissioned, Warrant and Senior Non - Commissioned Officers) and honorary members who are Masons in advancing programs that promote love of country. Representatives of the Brazos Valley Chapter #378 are here tonight to honor one of our own, Cemetery Sexton, Bob Hole.