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HomeMy WebLinkAbout07/11/2013 - Regular Minutes City Council MINUTES OF THE REGULAR CITY COUNCIL MEETING CITY OF COLLEGE STATION 4Lir JULY 11, 2013 STATE OF TEXAS § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick Jess Fields Karl Mooney John Nichols Julie Schultz James Benham City Staff: Kathy Merrill, Interim City Manager Irkw Carla Robinson, City Attorney Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary Call to Order and Announce a Quorum is Present With a quorum present, the Regular Meeting of the College Station City Council was called to order by Mayor Berry at 7:25 p.m. on Thursday, July 11, 2013 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 1. Pledge of Allegiance, Invocation, consider absence request. Citizen Comments There were no comments. CONSENT AGENDA 2a. Presentation, possible action, and discussion of minutes for: • June 27, 2013 Workshop • June 27, 2013 Regular Council Meeting 2b. Presentation, possible action, and discussion regarding approval of "Resolution 07-11 - 13 -2b, Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt" RM071113 Minutes Page 1 for expenditures related to the City of College Station's portion of the costs of the Rio Grande /2818 Signal Rehabilitation project, the FM 2818 School Zone Signalization project the Wellborn/F &B Signal project, the University Drive Pedestrian Improvements Phase II project and Electric Utility Capital Projects. 2c. Presentation, possible action, and discussion regarding the first of two renewal options of an annual blanket purchase order 12 -067 with Boundtree Medical L.L.C. for $80,000.00 for EMS supplies. 2d. Presentation, possible action, and discussion regarding approval of a contract between the City of College Station and Safran MorphoTrust USA in the amount of $57,980.00 for the purposes of replacing the handprint and fingerprint systems at the Police Department. 2e. Presentation, possible action and discussion regarding professional services consulting contract 13 -193 in the amount of $219,990 to Faithful + Gould for Facilities Assessment and Maintenance Planning. 2f. Presentation, possible action, and discussion regarding Resolution 07- 11- 13 -2f, approving the reimbursement of costs to the Texas Department of Transportation (TXDOT) in the amount of $44,094.84 for the FM2154 (Wellborn Widening) project. 2g. Presentation, possible action, and discussion on a Quitclaim Agreement with the Texas Department of Transportation for easements that were acquired for widening Wellborn Road. 2h. Presentation, possible action, and discussion on an Interlocal Agreement for cooperative purchasing activities between the City of College Station and City of Denton. 2i. Presentation, possible action, and discussion on a Professional Services Contract number 13 -237 with Alan Plummer Associates, Inc., in the amount of $75,000 to prepare renewal applications for our three wastewater discharge permits. 2j. Presentation, possible action, and discussion on Resolution 07- 11 -13 -2j for a Texas Department of Transportation (TxDOT) Advance Funding Agreement for the Rise at Northgate. 2k. Presentation, possible action, and discussion regarding the approval of a local agreement between the City of College Station, Brazos County, and the Brazos County District Attorney's Office regarding the disposition of forfeited contraband seized under Chapter 59 of the Texas Code of Criminal Procedure. 21. Presentation, possible action, and discussion regarding the Interlocal Agreement (ILA) with the College Station Independent School District (CSISD) regarding School Resource Officers (SRO). 2m. Presentation, possible action, and discussion on a Professional Services Contract with Dunham Engineering Inc., in the amount of $50,000 for engineering services for the rehabilitation of our 5 Million Gallon Ground Storage Reservoir. RM071113 Minutes Page 2 2n. Presentation, possible action, and discussion on Amendment #1 to the Front End Loader (FEL) Container Lease Agreement with Texas Commercial Waste, and a one -time increase of $30,568 to the existing lease purchase order. Item 2e was pulled for a separate vote. MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember Schultz, the City Council voted seven (7) for and none (0) opposed, to approve the Consent Agenda, less item 2e. The motion carried unanimously. (2e)MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Benham, the City Council voted six (6) for and one (1) opposed, with Councilmember Fields voting against, to award a professional services consulting contract 13- 193 in the amount of $219,990 to Faithful + Gould for Facilities Assessment and Maintenance Planning. The motion carried. REGULAR AGENDA 1. Presentation, possible action and discussion on a Funding Agreement between the City of College Station and the Brazos Valley Convention and Visitors Bureau for Preferred Access to Texas A &M University facilities; and an Assignment and Assumption Agreement between the City of College Station, Texas A &M University, and the Brazos Valley Convention and Visitors Bureau. MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Nichols, the City Council voted six (6) for and one (1) opposed, with Councilmember Fields voting against, to approve a Funding Agreement between the City of College Station and the Brazos Valley Convention and Visitors Bureau for Preferred Access to Texas A &M University facilities; and an Assignment and Assumption Agreement between the City of College Station, Texas A &M University, and the Brazos Valley Convention and Visitors Bureau. The motion carried. 2. Presentation, possible action, and discussion regarding an update on the status of the ERP Replacement Project. Ben Roper, Director of Information Technology, provided an update on the ERP Replacement Project. The total estimated cost is $5,185,000. They are also looking at a contracted position for Project Manager for the next 2.5 — 3.5 years. The salary range is $200,000 - $450,000 plus firm overhead. Nearly 50% of all ERP implementations fail to deliver even one -third of their expected business benefits due to a lack of software fit; unrealistic implementation expectations; lack of executive buy -in and support; propensity to customize software rather than leverage standard functionality; and lack of ERP implementation expertise. No action was required. RM071113 Minutes Page 3 3. Presentation, possible action and discussion regarding the proposed Community Development FY 2014 (PY 2013) Action Plan and Budget. , Debbie Eller, Director of Community Development, presented the proposed plan and budget. She reported that the City is an entitlement community due to size of our community. This is funded by the HUD through CDBG and HOME grants. These fund housing, infrastructure, public facilities, economic development, code enforcement, and public services. There are three tests: 1. Benefit low /moderate income persons; 2. Elimination of slum and blight; and 3. Meet an urgent need. While CDBG funds may be used for a variety of community development activities, HOME funds may only be used for affordable housing activities. Local objectives include economic opportunity, strong neighborhoods, and safe, decent and affordable housing. For Public Facilities, we must expand, improve and /or add public facilities and infrastructure, and we must benefit low- moderate area or low - moderate clientele. Improvements may include: streets, parks, neighborhood/community centers, sidewalk projects, or facilities for persons with special needs. For public service agency funding, up to 15% of CDBG funds can be allocated. There is a unique joint process used for funds allocation with the Joint Relief Review Committee comprised of three volunteer committee members from each City. To use CDBG funds, a public IlL service must be a new service or a quantifiable increase in the level of an existing service. Since 1997, we have met the housing needs of approximately 1,246 families. Current affordable housing programs are: • Down Payment Assistance • Tenant Based Rental Assistance • Home Owner Minor Repair /Rehabilitation • Home Owner Reconstruction • Rental Rehabilitation • New Construction (Non Profit Partners). The One Year Action Plan re- validates and updates local needs and addresses specific goals outlined in the City's 2010 -2014 Consolidated Plan. It proposes activities for the upcoming year and represents the annual formal application to the Department of HUD and lists funded activities and specific amounts, and provides for a regular public process. CDBG funds in the amount of $2,403,350 and HOME funds in the amount of $1,692,294 will fund the FY2014 Budget for a total Community Development Budget of $4,095,643. Ms. Eller provided a list of recommended public services and public facilities. Planned Initiatives include: • Construction of new affordable houses and rehabilitation of existing affordable rental units through non - profit partners • Nine public facility activities including seven sidewalk design and/or construction ilL... projects and two street rehabilitation projects RM071113 Minutes Page 4 • Continue down- payment assistance, homeowner rehab and reconstruction, and security deposit assistance programs • Continue rental rehabilitation program • Continue to proactively manage costs • Technical assistance for non - funded agencies and developers/builders. It is time to make the formal application to HUD. They will advertise and receive public comment July 1st — July 31 A Public Hearing will be held July 9th at the Lincoln Center. This will come back before the Council for their approval on August 8 A submission must be made to HUD no later than August 16 No action was required. 4. Adjournment. MOTION: There being no further business, Mayor Berry adjourned the Regular Meeting of the City Council at 9:17 p.m. on Thursday, July 11, 2013. Nancy Berry, ayor ATTEST: Cue Sherry hburn, City Secretary 0 RM071113 Minutes Page 5 - '