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Home My WebLink About04/25/2013 - Regular Minutes City Council MINUTES OF THE REGULAR CITY COUNCIL MEETING CITY OF COLLEGE STATION APRIL 25, 2013 STATE OF TEXAS § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor, absent Council: Blanche Brick Jess Fields Karl Mooney John Nichols Julie Schultz James Benham, absent City Staff: Frank Simpson, City Manager Kathy Merrill, Deputy City Manager Carla Robinson, City Attorney Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary Call to Order and Announce a Quorum is Present With a quorum present, the Regular Meeting of the College Station City Council was called to order by Mayor Pro Tem Mooney at 7:08 p.m. on Thursday, April 25, 2013 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 1. Pledge of Allegiance, Invocation, consider absence request. Boy Scout Troop 977 led the assembly in the Pledge of Allegiance. Present were Scout Master Dr. Todd Watson, and Assistant Scoutmasters John Moehring, Keo Ehrhardt, Bennie Pate, and Robert Turner. Troop members present included Clay Turner, Zac Watson, James Pate, Stanley Yang, Hayden Ehrhardt, Alexander Gonzalez, Stephen Moehring, Cris Cain, Omar Cantu, Nathan Stewart, and Clayton Collier. MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Fields, the City Council voted five (5) for and none (0) opposed, to approve Mayor Berry's and Councilmember Benham's absence requests. The motion carried unanimously. RM042513 Minutes Page 1 Presentation: Fire Chief R. B. Alley was recognized for receiving the Texas Fire Chiefs Association Fire Chief of the Year, as well as Captain Paul Gunnels who received the President's Award for Excellence. Citizen Comments There were no citizen comments. CONSENT AGENDA 2a. Presentation, possible action, and discussion of minutes for: • April 11, 2013 Workshop • April 11, 2013 Regular Council Meeting 2b. Presentation, possible action and discussion on a funding agreement amendment between the City of College Station and the Research Valley Partnership (RVP) for FY13 in the amount of$25,000 for expenses related to participation in the Gig U project; and consideration of a General Fund Contingency Transfer in the amount of$25,000. 2c. Presentation, possible action and discussion regarding approval of annual contracts for Landscape Maintenance and Mowing of City Sites to Green Teams, Inc for $562483.00 and Roots Landscaping, LLC for $ 17,500., and Landscaping, LLC for $17,500.00. 2d. Presentation, possible action, and discussion regarding approval of Resolution 04-25 - 13-2d, authorizing City staff to negotiate for the purchase of right -of -way and an easement needed for the Barron Road East Extension Project. 2e. Presentation, possible action, and discussion regarding award of a professional services contract (13 -238) with Ray + Hollington Architects, Inc. in the amount of $281,500 for the development of the Lick Creek Park Nature Center, and approval of a resolution declaring intention to reimburse certain expenditures with proceeds from debt. 2f. Presentation, possible action and discussion on an Advance Funding Agreement (AF A) Amendment between the City of College Station and the State of Texas, acting through the Texas Department of Transportation (TxDOT), for the Rock Prairie Road Bridge Improvements Project. 2g. Presentation, possible action, and discussion regarding Resolution 04- 25- 13 -2g, supporting development of The State Highway 249 Corridor. 2h. Presentation, possible action, and discussion regarding approval of a contract between the City of College Station and DELTAWRX in the amount of $186,289.00 for the purposes of gathering needs and requirements and leading the City through the acquisition and implementation process for the replacement of the City's current Computer Aided Dispatch (CAD), Police Records Management system (RMS), and several ancillary systems. Cr" RM042513 Minutes Page 2 2i. Presentation, possible action and discussion to approve Resolution 04- 25- 13 -2i, directing publication of notice of intention to issue certificates of obligation, series 2013; and L e' providing an effective date. 2j. Presentation, possible action, and discussion regarding award of Contract #13 -168 for the replacement of rotten wooden utility power poles to Trusty Construction Company, LLC. in the amount of $314,495 and authorizing the City Manager to execute the contract on behalf of the City Council. 2k. Presentation, possible action, and discussion on a construction contract with Allco LLC., in the amount of $140,850.00 for construction and site work for a prefabricated restroom building at the G. Hysmith Skate Park, Project Number PK13 -06. 21. Presentation, possible action, and discussion regarding approval of service contract #13- 225 with Evans Enterprises Inc. through the Texas A &M University AggieBuy contract C2100543, in the amount of $83,097.87 to recondition Sandy Point Pump Station water transfer pumps 1, 2 and 3. 2m. Presentation, possible action, and discussion regarding awarding the bid and approval of an annual price agreement with BWI Companies, in the amount of $122,242.43, for the annual purchase of athletic field maintenance materials to include fertilizers, chemicals, pesticides, herbicides, winter over -seed, infield material, grass seed and turf amendments. 2n. Presentation, possible action, and discussion regarding approval of a contract between the City of College Station and BerryDunn in the amount of $101,419.00 for the purposes of gathering requirements and leading the City through a RFP process for the replacement of the City's current ERP system. (2e)MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember Brick, the City Council voted four (4) for and one (1), opposed, with Councilmember Schultz voting against, to remove item 2e from the agenda, to be considered at a later meeting. The motion carried. Item 2b was pulled for a separate vote. MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember Nichols, the City Council voted five (5) for and none (0) opposed, to approve the Consent Agenda, less items 2b and 2e. The motion carried unanimously. (2b)MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Schultz, the City Council voted four (4) for and one (1) opposed, with Councilmember Fields voting against, to approve a funding agreement amendment between the City of College Station and the Research Valley Partnership (RVP) for FY13 in the amount of $25,000 for expenses related to participation in the Gig U project; and consideration of a General Fund Contingency Transfer in the amount of$25,000. The motion carried. RM042513 Minutes Page 3 REGULAR AGENDA 1. Public Hearing, presentation, possible action, and discussion on Ordinance 2013 -3494, amending the College Station Comprehensive Plan by adopting the Wellborn Community Plan for the area generally located within the boundaries of Capstone Drive, I &GN Road, Barron Cut -off Road, Greens Prairie Road West, Royder Road, and F.M. 2154. At approximately 7:49 p.m., Mayor Pro Tem Mooney opened the Public Hearing. Joanne Walsh, 1026 W. Craig Place, San Antonio, Director of Strategic Urban Planning, stated she facilitated the process and recommends favorable consideration of the plan. The residents consistently expressed a desire to maintain the rural character of Wellborn. Some compromises were arrived at in order to accomplish the plan. Wellborn predates College Station as a major railroad town, and that is reflected in gateway signage. She asked that the widening of FM 2154 be postponed as long as possible to minimize the impact on local businesses. Jane Cohen, 3655 McCullough Road, stated that throughout the annexation process, they were told they would be given an opportunity to maintain the rural character. They didn't ask for this plan, but they tried to make the best of it. She noted it will be thirty years before the implementation of the plan will be cost effective. Her street was seal coated for the convenience of the City, not the residents. She does appreciate that the plan allows for larger lots. They tried to limit commercial areas. She noted there is nothing in the plan for horse trails, but she is hopeful that with development, those might be included. They tried to modify the transportation plan and tried to retain the better choices. C ot Lynn Ruoff, 3733 McCullough Road, thanked the City for seal coating her road. She also thanked City staff and the Wellborn Resource Team for their work on the plan and noted it represents a lot of compromise. She wants to see Wellborn stay the way it is, but the plan allows for growth of the area while preserving its special characteristics. She noted the land use designations are unique to Wellborn. She stated the plan is a good one and should be approved. Carol Fountain, 14380 Cheyenne Drive, concurred with Ms. Ruoff. She attended every meeting because this was important to her. She thanked Bob and Matt for answering all the questions and for coming up with ideas they hadn't considered. She didn't get everything she wanted, but no one did, and everyone got something they wanted. Launa Higbee, 16516 Woodlake Drive, said she tried to attend a meeting but the meeting closed early. She has been trying to find information on the website, and hopes it will be on there soon so she can see the land use plans. There being no further comments, the Public Hearing was closed at 8:02 p.m. MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember Schultz, the City Council voted five (5) for and none (0) opposed, to adopt Ordinance 2013- 3494, amending the College Station Comprehensive Plan by adopting the Wellborn Community Plan for the area generally located within the boundaries of Capstone Drive, I &GN Road, Barron Cut -off Road, Greens Prairie Road West, Royder Road, and F.M. 2154. The motion carried C ie unanimously. RM042513 Minutes Page 4 2. Public Hearing, presentation, possible action, and discussion approving Ordinance 2013 - 3495, vacating and abandoning a 0.0707 acre, 10 -foot wide public utility easement located on Lots 45 and 46 of the Williams Creek Phase 4 Subdivision according to the plat recorded in Volume 7118, Page 120 of the Deed Records of Brazos County, Texas. At approximately 8:24 p.m., Mayor Pro Tem Mooney opened the Public Hearing. There being no comments, the Public Hearing was closed at 8:24 p.m. MOTION: Upon a motion made by Councilmember Schultz and a second by Councilmember Nichols, the City Council voted five (5) for and none (0) opposed, to adopt Ordinance 2013- 3495, vacating and abandoning a 0.0707 acre, 10 -foot wide public utility easement located on Lots 45 and 46 of the Williams Creek Phase 4 Subdivision according to the plat recorded in Volume 7118, Page 120 of the Deed Records of Brazos County, Texas. The motion carried unanimously. 3. Presentation, possible action, and discussion regarding an agreement between the City of College Station and the Texas A &M University System (TAMUS) setting out the responsibilities of the parties related to TAMUS' development of approximately 58 acres of land it owns located generally north of University Drive between Texas Avenue and College Avenue. MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Fields, the City Council voted five (5) for and none (0) opposed, to approve an agreement between the City of College Station and the Texas A &M University System (TAMUS) setting out the responsibilities of the parties related to TAMUS' development of approximately 58 acres of land it owns located generally north of University Drive between Texas Avenue and College Avenue. The motion carried unanimously. 4. Adjournment. MOTION: There being no further business, Mayor Pro Tem Mooney adjourned the Regular Meeting of the City Council at 8:40 p.m. on Thursday, April 25, 2013. Nancy Be y, Mayor ATTEST: A■/. Sherry Mas X6 , City Secretary (ire RM042513 Minutes Page 5 CITY OF COLLEGE STATION Absence Request Form For Elected and Appointed Officers Name: Board or Committee: City Council I will NOT be in attendance at: - 71h N1,1 Z C, AAtc i,, for the reason(s) specified: / 1 SiOature of officer Date This request shall be submitted to the office of the City Secretary or Board Secretary one week prior to meeting date. 0 : counc i 1 /absencere doc CITY OF COLLEGE STATION Absence Request Form For Elected and Appointed Officers Name: Board or Committee: City Council I will NOT be in attendance at: 5 ao) e.a, 001A/1/eV for the reason(s) specified: /' fr b44 - ke,,,t, aAyn -tom f , „4 4?tt Signature o officer 9G5 -/3 Date This request shall be submitted to the office of the City Secretary or Board Secretary one week prior to meeting date. 0 : counci 1 /ab sencere st. doc ( _, ;-. - (**