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HomeMy WebLinkAbout2026-4655 - Ordinance - 01/08/2026ORDINANCE NO. 2026-4655 AN ORDINANCE AMENDING ORDINANCE NO. 2025-4612 AS BUDGET AMENDMENT NUMBER 1 AMENDING THE BUDGET FOR THE 2025-2026 FISCAL YEAR AND AUTHORIZING AMENDED EXPENDITURES AS THEREIN PROVIDED. WHEREAS, on August 28, 2025, the City Council of the City of College Station, Texas, adopted Ordinance No. 2025-4612 approving its Budget for the 2025-2026 Fiscal Year: and WHEREAS, this amendment was prepared and presented to the City Council and a public hearing held thereon as prescribed by law and the College Station City Charter, after notice of said hearing having been first duly given; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Ordinance No. 2025-4612 is hereby amended by amending the 2025-2026 Budget adopted by a net amount of $32,714,163 as further detailed in Exhibit A. PART 2: That this Budget Amendment Number 1 shall be attached to and made a part of the 2026- 2026 Budget. PART 3: That except as amended hereby, Ordinance No, 2025-4612 shall remain in effect in accordance with its terms. PART 4: That this ordinance shall become effective immediately after passage and approval. PASSED and APPROVED this 8th day of January, 2026 City Secretary APPROVED: CYAZA City Attorney APPI VEE:4 c Mayor Ordinance No. 2026-4655 Page 2 of 5 FY 25-26 Budget Amendment No. 1 OPERATING BUDGET AMENDMENT ITEMS: 1. Encumbrance Roll — Various Funds - $10,481,379 (Budget Amendment). This item covers expenditures encumbered but not completed or expensed in FY25. Those goods and services were budgeted in FY25 but will not be received until FY26. This amendment increases the FY26 budget appropriation in each applicable fund for the eligible items. SUMMARY DESCRIPTION Replacement vehicles/equipment in progress Fire #7 vehicle in progress New vehicle purchases in progress Vehicles subtotal $ TOTAL 6,376,133 61% 1,348,975 13% 174,831 2% 7,899,939 75% Supplies, maintenance, professional services 2,265,411 22% Generator replacements in progress 197,701 2% IT replacement purchases in progress 118,328 1% TOTAL $ 10,481,379 Fleet Maintenance, an Internal Service Fund that is not included in the net budget totals, has items on the encumbrance roll for $48,361. The Encumbrance Roll Summary file (attached) gives a brief description and totals by fund, by department. 2. Prior Years ix items — Northgate, General Fund, and Water - $1,252,784 (Budget Amendment). This item covers approved FY25 lx SLAs and funding requests not encumbered and not expended in FY25. Departments expect to receive these goods and services early in FY26. This item increases the FY26 budget appropriation in each applicable fund for the eligible items. 3. Parks Aquatics Recreation Coordinator — General Fund — (1.0 FTE). The Aquatics Division of the Parks Department requires permanent leadership for ongoing business throughout the year. Current leadership is seasonal. This position will replace part-time Pool Manager positions. Budget will be transferred from current part-time accounts with a reduction in part-time personnel hours to cover the cost. Additional budget is not currently required. 4. Channel 19 Broadcast Equipment for Council Chambers — PEG Fund - $135,000 (Budget Amendment). The servers and broadcast equipment in Council Chambers has been temperamental and requires an update to ensure citizens can reliably watch Council and committee meetings. This item will completely overhaul and reconfigure the control room and will update the production equipment. 5. Sale of Millings — Roadway Maintenance Fund - $325,000 (Budget Amendment). The sale and removal of approximately 50,000 tons of mixed aggregate millings stockpile to Larry Young Paving, Inc. was approved by Council on 12/11/25. This amendment will increase the contracted labor budget and allow for additional preventive maintenance on city streets. Ordinance No. 2026-4655 Page 3 of 5 FY 25-26 Budget Amendment No. 1 6. Arts Center Statue Funding — HOT Fund - $350,000 (Budget Amendment). In coordination with the Arts Center, this item will appropriate funding for the installation of Lyle Lovett and Robert Earl Keen statues in the Northgate District. 7. Early Fleet Replacement — Electric Fund - $210,000 (Budget Amendment). This item will increase the budget in Electric to fund an early vehicle replacement (due to age and timing). Funding for this item will come from an interfund transfer from Fleet Replacement to Electric. Sufficient funding was allocated to and is available in the Fleet Replacement Fund to cover this item. 8. Additional Fire Station #7 Vehicle — General Fund - $110,000 (Budget Amendment. This item will fund the pre -order purchase of an additional light duty vehicle for Fire Station #7. The pre -order is necessary to receive the vehicle by the time Fire Station #7 opens and is operational. 9. Release of Assigned Fund Balance for State Highway 6 landscaping/trees deposit — General Fund - $600,000 (Budget Amendment). This item will release the General Fund Assigned Balance previously held to contribute to State Highway 6 landscaping and trees. This item is an advanced funding deposit paid to TxDOT and has been reserved in the General Fund since Council provided direction on 20 November 2023. CAPITAL IMPROVEMENT PROJECT BUDGET AMENDMENT ITEMS: 10. Unspent Capital Budget — Electric CIP - $10,950,000 (Budget Amendment). This item will increase the Electric capital budget for projects and related costs that are anticipated to occur in FY26. These projects were previously approved and budgeted as part of the FY25 Budget. Due to various timing issues, these capital costs are now expected in FY26. 11. Dowling Road Pump Station (DRPS) Variable Frequency Drive Replacement — Water CIP - $1,500,000 (Budget Amendment). This item funds the replacement of two variable frequency drives (VFDs) that operate high -service pumps at DRPS. These VFDs recently experienced a major failure and reached the end of their expected service life. As the City's only high -service pump station delivering treated drinking water, DRPS is vital to maintaining system reliability and adequate distribution pressures. Replacing the VFDs is necessary to restore operational redundancy and ensure continued compliance with state and federal regulatory requirements. This item includes $250,000 for design and $1,250,000 for construction. 12. Cemetery Columbarium Project — Parks CIP - $950,000 (Budget Amendment). This item will fund a new capital project to build an additional cemetery columbarium. The project will be funded via an interfund transfer from the Memorial Cemetery Fund to Parks CIP. 13. State Highway 6 Water -Wastewater Utility Relocations — Water and Wastewater CIP - $4,000,000 (Budget Amendment). This item will increase the capital budget appropriations for existing utility relocation projects related to the State Highway 6 expansion project. Additional budget is needed due to current materials pricing and to meet required timelines. The Water increase is $500,000. The Wastewater increase is $3,500,000. Both increases will be funded by existing debt and an increase in the utility cash for capital transfer. Ordinance No. 2026-4655 Page 4 of 5 FY 25-26 Budget Amendment No. 1 14. Lincoln Center Improvements — Parks CIP - $350,000 (Budget Amendment). This item will increase the capital budget appropriations for an existing Parks CIP project (approved by the voters in November 2022). Additional budget is needed to cover expected construction costs and will be funded via an interfund transfer from Parkland Zone 1 to Parks CIP. 15. VPAC Synthetic Fields — Parks CIP - $1,500,000 (Budget Amendment). This item will fund a new Parks CIP project to replace 2 synthetic fields at VPAC that have reached the end of their useful life. Due to compaction and other issues, these fields are no longer suitable for regular use. This item will be funded via an interfund transfer from the HOT Fund to Parks CIP. INTER- AND INTRA-FUND TRANSFER BUDGET AMENDMENT ITEMS: 16. Memorial Cemetery Fund to Parks CIP — $950,000 (Interfund Transfer). This transfer will fund the new cemetery columbarium project described above. 17. HOT Fund to Parks CIP — $1,500,000 (Interfund Transfer). This transfer will move HOT revenues to Parks CIP to fund the replacement of 2 synthetic playing fields that have reached the end of their useful lives. 18. Central Park Operations Shop to Thomas Park Redevelopment — $3,200,000 (Intra-fund Transfer). At Bond Counsel's recommendation, this transfer within the same fund moves previously approved capital budget appropriations from one Parks CIP project to another. Both projects were approved by voters during the November 2022 election. This item will increase the budget for the Thomas Park Redevelopment project to fund additional amenities, trails, and other Parks equipment. Budget is available because the Operations Shop construction cost was less than budgeted. The increase for Thomas Park will be funded by General Obligation debt, as approved by voters, to be issued in a future fiscal year. 19. Increased Water Impact Fee Transfer - $250,000 (Interfund Transfer). An increase to the Water Impact Fee Transfer due to the receipt of more revenue than budgeted in FY25. 20. Increased Wastewater Impact Fee Transfer - $250,000 (Interfund Transfer). An increase to the Wastewater Impact Fee Transfer due to the receipt of more revenue than budgeted in FY25. 21. Increased Water -Wastewater Cash for Capital Transfer - $4,000,000 (Interfund Transfer). This item will increase the currently budgeted Water and Wastewater cash for capital transfers. These transfers are made in lieu of issuing debt. The Water increase is $500,000 and the Wastewater increase is $3,500,000. These increases are possible due to additional utility revenue received in FY25 and are needed to fund the previously described additional State Highway 6 utility relocations. FUND DEPARTMENT General Police UIGeneral Fire General Public Works I:GeneralGeneralGeneraLGeneral Parks 8, Recreation General Planning&Development General Fiscal Services CIP& FacilitiesGeneral Govt. Non -Departmental ®i General. Fund Total 16 ml HotelTa x Hotel Tax Drainage Fund Total $ 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 44 Drainage Non -Departmental Drainage Fund Total $ Northgate Parking electric Electric Water Water Wastewater Wastewater Northgate Parking 140,538 50,368 80,079 266,674 76,754 90,601 214,229 118,674 7,051,466 8,089,383 Page 5 of 5 supplies, vehicle/equipment outfitting supplies software, professional services, vehicle/equipment security cameras @ parks, professional services professional services Municipal Court vehicle outfitting, software generators replacement, Rec Center Feasibility study professional services, supplies vehicle/equipment replacement, IT non -capital replacements 72,301 tourism strategic plan, visitors guide 72,301 2,700 IT non -capital replacements 2,700 94,490 repairs & painting, cameras Northgate Parking Fund Total $ 94,490 Electric Non -Departmental Electric Fund Total Water Non -Departmental Water Fund Total Wastewater Wastewater Wastewater Fund Total Solid Waste Public Works Solid Waste Public Works Solid Waste Fund Total m INTERNAL SERVICE FUNDS: Fleet Maintenance mFleet Maintenance 46 Ordinance No. 2026-4655 FY 25-26 Budget Amendment No. 1 CITY OF COLLEGE STATION © ENCUMBRANCE ROLL BUDGET AMENDMENT SUMMARY FY26 BUDGET AMENDMENT #1 1 6 8 48 49 50 WCITY OF COLLEGE STATION lx PRIOR YEAR SLAS/FUNDING FY26 BUDGET AMENDMENT #1 59 60 EXPENDITURE TOTALS Fleet Maintenance Non -Departmental Fleet Maintenance Fund Total ENCUMBRANCE ROLL AMOUNT DESCRIPTION $ $ 154,320 professional services 519,400 vehicle/equipment/IT replacement $ 673,720 628,053 maintenance 56,283 IT non -capital replacements $ 684,336 442,885 professional services 69,602 vehicle replacement $ 512,487 2, 286 9,141 340,535 $ 351,962 10,481,379 supplies, outfitting replacementvehicles new vehicle purchases in progress -outfitting new vehicle 47,461 software, Samsura hardware 900 IT non -capital replacements $ 48,361 INTERNAL SERVICE FUNDS EXPENDITURE TOTALS $ 48,361 TOTAL ENCUMBRANCE ROLL $ 10,529,740 lx Prior Year SLAs/Funding Not Encumbered ix SLA FY25 University Drive Pedestrian Safety Study (Northgate) 1x SLA FY25 Urban Heat Island Cooling College Station 1x FY24 SLA VPAC Cameras 1x SLA Water Meter Test Bench Brazos Transit District FY25 funding agreement 1 TOTAL 1x PRIOR YEAR SLAS $ 250,000 Northgate Fund 375,230 General Fund 210,000 General Fund 83,554 Water Fund 334,00D General Fund 1,252,784