HomeMy WebLinkAbout10/23/2025 - Regular Minutes - City CouncilMINUTES OF THE CITY COUNCIL MEETING
IN -PERSON WITH TELECONFERENCE PARTICIPATION
CITY OF COLLEGE STATION
OCTOBER 23, 2025
STATE OF TEXAS §
COUNTY OF BRAZOS §
Present:
John Nichols, Mayor
Council:
Mark Smith, Mayor ProTem
William Wright
David White
Melissa McIlhaney
Bob Yancy
Scott Shafer - absent
Citv Staff:
Bryan Woods, City Manager
Jeff Kersten, Assistant City Manager
Adam Falco, City Attorney
Leslie Whitten, Deputy City Attorney
Tanya Smith, City Secretary
Ian Whittenton, Deputy City Secretary
1. Call to Order and Announce a Ouorum is Present.
With a quorum present, the meeting of the College Station City Council was called to order by Mayor
Nichols via In -Person and Teleconference at 3:00 p.m. on October 23, 2025, in the Council Chambers
of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
2. Executive Session Agenda.
In accordance with the Texas Government Code §551.071-Consultation with Attorney, §551.072-Real
Estate, §551.074-Personnel and §551.087-Economic Incentive Negotiations, and the College Station
City Council convened into Executive Session at 3:01 p.m. on October 23, 2025, to continue
discussing matters pertaining to:
2.1. Consultation with Attornev to seek advice regarding pending or contemplated litigation, to
wit:
• Shana Elliott and Lawrence Kalke v. City of College Station, et al., Cause No. 22-001122-CV-
85, in the 85th District Court, Brazos County, Texas; and
• The City of College Station v. The Public Utility Commission of Texas, Cause No. D-1-GN-
24-005680 in the 200th District Court, Travis County, Texas; and
• Legal advice regarding the process to acquire land for the Victoria Drive Roundabout project
and the Greens Prairie Road Widening project.
• Legal advice regarding baseball fields at Veterans Park and in the Midtown area.
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2.2. Deliberation on the purchase, exchange, lease, or value of real property; to wit:
• Approximately 8 acres of land located at 1508 Harvey Road.
• Approximately 28 acres of land generally located at Midtown Drive and Corporate Parkway
in the Midtown Business Park.
• Property generally located in the 3100 block of Harvey Road.
2.3. Deliberation on the appointment, emplovment, evaluation, reassignment, duties, discipline,
or dismissal of a public officer, to wit:
• City Judge
• City Secretary
• Internal Auditor
• City Attorney
• City Manager
• Council Self -Evaluation
2.4. Deliberation on an offer of financial or other incentives for a business prospect that the
Council seeks to have locate, stav or expand in or near the City. to wit:
• Funding agreement with Greater Brazos Partnership for services related to Plug and Play.
• Economic development agreement with Corinth Group, Inc. c. Economic development
agreement with Southern Roots.
• Economic development agreement with College Station Town Center, LP.
• Economic development agreement for a development generally located at the intersection of
University Drive and College Avenue.
• Economic development agreement for a development generally located in 3100 block of
Harvey Road.
3. The Open Meeting Will Reconvene No Earlier than 6:00 PM from Executive Session and Citv
Council will take action, if anv.
Executive Session recessed at 6:03 p.m.
4. Pledge of Allegiance, Invocation, consider absence request.
Invocation given by Chaplain Mike Armstrong, College Station Fire Department.
5. PRESENTATION - PROCLAMATIONS, AWARDS, AND RECOGNITIONS.
MOTION: Upon a motion made by Councilmember White and a second by Councilmember Smith,
the City Council voted six (6) for and none (0) opposed, to approve the absent request from
Councilmember Scott Shafer for October 23, 2025. The motion carried unanimously.
5.1. Presentation proclaiming the week of November 3-7, 2025 as "Municipal Court Week."
Mayor Nichols presented a proclamation to Judge Spillane and Municipal Court Staff declaring
November 3-7, 2025 as "Municipal Court Week."
5.2. Presentation of a proclamation recognizing and celebrating College Station Noon Lions
Club's 75th Anniversarv.
CCM 111325 Minutes Page 2
Mayor Nichols presented a proclamation to Gene Ballew, Andrea Lauer, Kelli Nesbitt, Cateri Dixon,
Program Specialist, Forestry and Natural Resource Management and James Campos, Tree
Improvement Specialist declaring November 7, 2025 as "Texas Arbor Day."
6. Hear Visitors Comments.
No one signed up to speak at Hear Visitors.
7. CONSENT ITEMS
Presentation, discussion, and possible action on consent items which consist of ministerial, or
"housekeeping" items as allowed by law: A Councilmember may request additional information
at this time. Anv Councilmember may remove an item from the Consent Agenda for a separate
vote.
No items were pulled by the Council for clarification.
7.1. Presentation, discussion, and possible action of minutes for:
• October 9, 2025 Council Meeting
7.2. Presentation, discussion, and possible action regarding Ordinance No. 2025-4638 amending
Chapter 38 "Traffic and Vehicles," Article VI "Traffic Schedules," Section 38-1014 "Traffic
Schedule XIV, No Parking Here to Corner and No Parking at anv time" of the Code of
Ordinances of the Citv of College Station, Texas to remove stopping, standing, and parking
between certain hours on Timber Drive, Timber Creek Lane, Buffalo Creek Loop, Cottonwood
Creek Lane.
7.3. Presentation, discussion, and possible action regarding the approval of Resolution No. 10-
23-25-7.3 accepting the Federal FY-2024 Staffing for Adequate Fire and Emeruencv (SAFER)
Grant in the amount of $2,572,850.99.
7.4. Presentation, discussion, and possible action approving Resolution No. 10-23-25-7.4
authorizing expenditure to the Aimieland Humane Societv, Inc. in the amount of $349,140.
7.5. Presentation, discussion, and possible action on a funding agreement between the Citv of
College Station and the Amber Alert Network Brazos Vallev for FY26 in the amount of $5,000.
7.6. Presentation, discussion, and possible action on a funding agreement between the Citv of
College Station and the Arts Center of Brazos Vallev for FY26 in the amount of $35,000.
7.7. Presentation, discussion, and possible action on a funding agreement between the Citv of
College Station and the Arts Center of Brazos Vallev for FY26 in the amount of $583,406.
7.8. Presentation, discussion, and possible action on a funding agreement between the Citv of
College Station and the Brvan/College Station Chamber of Commerce for FY26 in the amount
of $25,000.
7.9. Presentation, discussion, and possible action on a funding agreement between the Citv of
College Station and Keep Brazos Beautiful for FY26 in the amount of $49,230.
CCM 111325 Minutes Page 3
7.10. Presentation, discussion, and possible action on a funding agreement between the Citv of
College Station and the Memorial for All Veterans of the Brazos Vallev for FY26 in the amount
of $30,000.
7.11. Presentation, discussion, and possible action on a funding agreement between the Citv of
College Station and The Greater Brazos Vallev Partnership for FY26 in the amount of $350,000.
7.12. Presentation, discussion, and possible action regarding the enactment of Texas Senate Bill
1173 and requirements outlined in the Texas Local Government Code Chapter 252 regarding
raising the statutory threshold to $100,000 for competitive bidding and competitive proposal
requirements.
7.13. Presentation, discussion, and possible action on approval of the 2025 Propertv Tax Roll in
the amount of $79,763,607.20.
Phillip Dorset, Creek Meadows, addressed the Council to support parts of the proposed restrictions
while suggesting changes. He highlighted two key concerns: the ordinance does not fully address the
problem and unnecessarily prohibits overnight parking for residents. The primary safety issue is a
short section of Timber Drive during afternoon school pickups, with no significant problems observed
in the mornings. Mr. Dorset recommended keeping the afternoon restrictions but eliminating the
morning ones to allow overnight parking as car ownership in the neighborhood grows.
(7.2) Randell Smith, Senior Engineer, reported that a resident's complaint on August 20th led to an
investigation revealing ongoing issues with improper pick-up and drop-off usage for over five years.
To address this, consistent signage was installed: no parking from 7 to 9 AM and 2:30 to 4:30 PM,
similar to other city school areas. This solution has worked well in Creek Meadows, with no further
issues. At an October 7th public meeting, ten families supported the new signs. Mr. Smith warned that
removing morning restrictions could be detrimental, as typically, 2-5 vehicles use the area in the
mornings, while afternoons often see complete blockages and obstruct emergency vehicles.
Consent Item 7.2 was pulled for separate vote.
MOTION: Upon a motion made by Councilmember McIlhaney and a second by Councilmember
Wright, the City Council voted six (6) for and none (0) opposed, to approve the Consent agenda, with
the exception of item 7.2. The motion carried unanimously.
(7.2) MOTION: Upon a motion made by Councilmember Yancy and a second by Councilmember
Smith, the City Council voted six (6) for and none (0) opposed, to approve Consent item 7.2, to adopt
Ordinance No. 2025-4638 amending Chapter 38 "Traffic and Vehicles," Article VI "Traffic
Schedules," Section 38-1014 "Traffic Schedule XIV, No Parking Here to Corner and No Parking at
any time" of the Code of Ordinances of the City of College Station, Texas to remove stopping,
standing, and parking between certain hours on Timber Drive, Timber Creek Lane, Buffalo Creek
Loop, Cottonwood Creek Lane, with the exception of the morning time restriction stated in the
proposed ordinance. The motion carried unanimously.
8. WORKSHOP ITEMS
8.1. Presentation, discussion, and possible action on the Northuate Small Area Plan Engagement
Report Update.
CCM 111325 Minutes Page 4
Anthony Armstrong, Planning and Development Director, stated that Staff presented the Greater
Northgate Small Area Plan Engagement Report as a Workshop item during the July 10th, 2025, City
Council Meeting. At the conclusion of the item Council requested time to review the report and
proposed community action items, asking staff to return later with a status update.
The report provided categorizes the 50 action items into three "buckets":
• Items already being explored or enacted by the City.
• Items related to ongoing engagement efforts, such as the Active Transportation Plan update.
• The remaining 33 items requiring council direction on whether to pursue them.
Mr. Armstrong stated that alternatively, staff could continue the Small Area Planning process, analyze
ideas for feasibility, and develop an implementation plan for future adoption by the council.
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pedestrian wall ea,Iward a, well A, westward to at lean 203 U.—ty O w to belln
,ePx+1e pedntruns hom Traffic
Comlu bkVck am! pedeslrun demand and ukly lady In the No,lhgate W urrct.
Analyte ocycle and pedasuwn demand, and —1 desired safety ouhomel by
pnOh[4mg crgnal I—, prov41ng Ct935m& eMdMHn %eke., Chyrfh Army! and
Whe, bfi 015, lighting up&radlS. AOA COMPIa T IBCIIn S, aOd Other rOM fd
rmproyerne-
EuI hveiop the ped—r— and b,, cie &rah sep—t— Ieaubllrty uudy for the
swishy phre corrltloY Coornrnale wrtn .coat agencies ane ,ulehOioers to <on dart
engineers n& rest, and Iecahon swdre, to prrohtice rmplemenunm of III lem,11,d
I rosangs xros5 Umveruly Orrve along wdh ihnhtymg fyndwg mecham,ms
ActinrI It—,
Amerrd the IIII Pehutlan, arb Gres ,, Aaa,ter Plan to trrctuh pianneb
alhwa9, W—ft,c Ia/epah,yrW rwwuk. Amend the Master Plan Ioensurea
ompiete Id-1k nelwor! on all-eet, with, the pi—,ii area, evicept for Inlow
8,,11. Wellborn Road. and env segrn¢nl, where a sharrd use path prwrde,
amend the BlcytN, pedestrian, am Grea op Maim, plan to Ir.tluh planned Owed
ace path. akn& adetlal roadway. of UnlvwaB, Od., CPIkp A—, arrd WMbwn
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Amertl the IIIII Pehudan, and Gr—,y, Muter Ito II a pl,,n
III ou path +foil& thre Burton C-1, TdbMq akd If Boukuar6 Amend the
IA— Man Id a Banned Of street Path Cm Wj Q1tV Mtn to Nagle Street along
the Berton Creek Shb,t,,y and thm alma Inlaw BoWeurd thal —Id --ki
Nmlhgak I to Hensel Park.
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option, --fit the --it lour lane undwlded roadway to consider I —
lanes, d-&nated bkycie Inha,Iructure, and petlexnan crn„In&, Io ,crease
safety aM xcens .tong the Wellburn Road wnidor
Conduct featllallRy+tuft on omI WM oom,"caB. Evaluate polentlat
s of streets{e.g. Tauber and Stakuyf to one way operation, fm
WtS al 10 eVono l.dtwal! yrdih, rnirooU ip ORe led bite ldne5, anolo,
rM .1. 00-I—, w.mgtho f11Wyfpold rMlud! 1,- .1e-wit Street
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pa tiro& and <afe,eatm&
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Mtn Maple Aw�n�e io improve east west movement. Friend Tauber Sheet Io
Aspen Street in <oortlrnalron with the Cnr of Bryan
Proposed Next Steps
Three potential paths for moving forward were presented:
1. Completing the small area plan process with staff analysis of all items to create an
implementation plan.
2. Direct staff to pursue specific individual items.
3. A hybrid approach, where staff would recommend which, items could be easily implemented
based on feasibility and alignment with other city efforts
Council direction emphasized preserving the historic character of the Northgate area, discussing
potential height restrictions for new structures, and incentives for renovations. Infrastructure
improvements, particularly regarding street connectivity and pedestrian safety, were also highlighted.
The need for a coordinated approach involving local business owners was acknowledged, with a call
for ongoing dialogue. The discussion concludes with a request for staff to compile feedback and
explore options for the Northgate parking lot while aiming to balance preservation with practical
needs.
CCM 111325 Minutes Page 5
8.2. Presentation and discussion re2ardin2 overnight uarkin2 options in residential areas near
the Universitv.
Jennifer Prochazka, Assistant City Manager, stated that this item is an opportunity for council to
receive public feedback related to potential overnight parking limits in residential areas near Texas
A&M University. Staff presented results of a survey and feedback received during a public meeting,
as well as operational information.
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During a public meeting staff heard from the public and these seemed to be common themes:
• Emergency and sanitation vehicle access
• Stronger enforcement of existing laws
• Preference for a permitting system
Staff also polled the attendees and mapped the results:
CCM 111325 Minutes Page 6
Southside Area Eastgate Area
In addition to the public meeting an online survey for "Overnight Street Parking Feedback: Eastgate
and Southside" was conducted. A total of 1,416 surveys were submitted, breaking down
geographically as 22% Eastgate, 56% Southside, and 22% other areas of the city.
• 4 out of 5 oppose the removal
• If enforced, 3am — 6am preferred
• More than half lack sufficient on -site parking
• Regular overnight street parking is the norm in Eastgate and Southside
• Guest parking is needed routinely, not just occasionally
Mayor Nichols opened for Citizen Comments.
Charles Elliott, College Station, expressed concerns about the overnight parking plan, citing unclear
strategic goals. He requests that existing goals be made public, particularly in areas like safety,
emergency access, residential equity, traffic management, environmental upkeep, transparency, and
fiscal responsibility.
Ingrid Cuero, College Station, urges the council to oppose overnight parking restrictions near the
campus. She argues that current rules allow residents to host gatherings smoothly, but a 2:00 a.m. to
5:00 a.m. ordinance would force family members to move their cars at 1:30 a.m., causing
inconvenience and extra burden. Although she values clear streets, she believes it's not worth losing
the convenience of parking near home.
Ainsleigh Broadwell, Vice President of Municipal Affairs for Texas A&M Student Government
Association (SGA), emphasized shared priorities with the council on public safety, neighborhood
quality, and traffic flow. Students value safe and accessible neighborhoods.
The SGA conducted a survey of 306 off -campus students found:
• 29% are unaware of parking facilities, especially in Northgate.
• 70% report that there is inadequate parking, with four -bedroom homes often having only three
driveway spaces, leading to street parking.
CCM 111325 Minutes Page 7
She presented the following recommendations:
• Zoning to ensure one parking space per bedroom.
• Overnight parking restrictions near schools or narrow streets.
• Addressing financial impact of parking fees, which strain 22% of students.
Mrs. Broadwell stated that the Student Government will work with Off -Campus Student Services to
promote responsible parking and alternative transportation awareness. They urge the Council to
collaborate to enhance safety and recognize students as partners in creating livable neighborhoods.
There being no further comments, Citizen Comments was closed.
Council members reached a consensus to direct staff on several crucial points regarding parking
policies. These include identifying and understanding the impacts of removing parking in specific
areas, considering the occupancy rates, evaluating the width of streets, and developing comprehensive
parking strategies. Additionally, they directed staff to seek clarity on the operational and service sides
of these options as it is essential for effective implementation.
8.3. Presentation, discussion, and possible action regarding the Veterans Park baseball field
proiect, potential baseball fields in the Midtown area, and other capital vroiects.
Bryan Woods, City Manager, addressed the Council regarding baseball and capital project initiatives,
specifically focusing on the potential Veterans Park and Athletic Complex (VPAC) and Midtown
baseball fields and item 9.5 concerning the construction manager at risk for the VPAC. The discussion
was intended to provide updates and solicit Council feedback on advancing or halting the previously
approved VPAC ballfields, given recent discussion on a potential baseball development in Midtown.
Mr. Woods emphasized that timely decisions are crucial to prevent delays that could affect the planned
opening of the Veterans Park baseball fields in time for the 2027 Bombers season. It was requested
that council provide directions to prioritize Veterans Park, Midtown, or both, considering the
associated infrastructure costs and timelines. Approximately $9.7 million from land sales has been
allocated for Midtown improvements, and $1.5 million has already been spent on design and
preliminary work at Veterans Park. Future developments at Veterans Park could leverage the resources
invested; however, transitioning focus may result in non -recoverable expenses.
MOTION: Upon a motion made by Councilmember McIlhaney and a second by Councilmember
Yancy, the City Council voted five (5) for and one (1) opposed, with Councilmember White voting
against, to cease efforts to develop baseball fields at Veterans Park, shift the efforts to Midtown
including negotiations with the current presenters, consider other possibilities, and maintain all
available land not needed for the baseball fields for future development as a business park. The motion
carried.
AMENDED MOTION: Upon a motion made by Councilmember Yancy and a second by
Councilmember Wright, the City Council voted four (4) for and two (2) opposed, with Councilmember
Smith and McIlhaney voting against, to add that staff continue to pursue lot sales and preservation of
land in that business park for business, which was the business Park's original intent. The motion
carried.
AMENDING AMENDED MOTION: Upon a motion made by Councilmember White and a second
by Councilmember Yancy, the City Council voted three (3) for and three (3) opposed, with Mayor
Nichols and Councilmember Wright and Smith voting against, to remove the clause that states that we
seize any activity at Veterans Park. The motion failed with a tie vote.
9. REGULAR ITEMS
CCM 111325 Minutes Page 8
9.1. Presentation, discussion, and possible actions on Ordinance No. 2025-2639 authorizing the
redemption of a portion of Citv of College Station General Obligation Improvement &
Refunding Bonds, Series 2013 and approving a related escrow agreement.
Michael DeHaven, Assistant Finance Director, explained that the city actively manages its debt
obligations and seeks ways to reduce them. The city uses refunding bonds to refinance eligible bonds
and sometimes uses cash to pay off bonds early, regularly assessing the interest rate market and
available funds to find opportunities for reducing debt costs. He explained that each bond may be paid
off early after 10 years from issuance and the city aims for at least 5% of the present value savings
when deciding to pay off or refinance bonds early. By paying off the 2013 Series General Obligation
Improvements and Refunding Bonds, the city will save $664,147 over the life of the bonds,
representing net present value savings of 5.5% compared to the opportunity cost of the funds used.
Active Management of Debt Service
• The City monitors debt service to reduce costs.
• Two methods to reduce debt service:
• Refunding Bonds: Refinancing existing bonds with better terms.
• Cash Defeasance: Paying off bonds early.
• Bonds can be called after 10 years for both methods.
• The City aims for a Net Present Value savings of at least 5%.
• Investment earnings and prior refunding provide funds for cash defeasance.
2013 General Obligation Bonds — Cash Defeasance
• Remaining bond coupons: 4.22%
• Debt service balance: $4,330,041
• Funds needed for defeasance: $3,665,894
• Cashflow savings: $664,147
• Net PV savings: $236,714 or 5.5% (discounted at 3.5% over 8 years)
MOTION: Upon a motion made by Councilmember Yancy and a second by Councilmember White,
the City Council voted six (6) for and none (0) opposed, to adopt Ordinance No. 2025-4639,
authorizing the redemption of a portion of City of College Station General Obligation Improvement
& Refunding Bonds, Series 2013 and approving a related escrow agreement. The motion carried
unanimously.
9.2. Presentation, discussion, and possible action on Resolution No. 10-23-25-9.2 of the Citv
Council of the Citv of College Station, Texas, determining that fee simple interests, public utilitv
interests, public access and landscape easement interests, and right of wav interests are needed
and needs to be acquired from the landowners, for the Greens Prairie Road Phase 2 Widening
proiect for the Citv of College Station, Texas. and authorizing the institution of eminent domain
proceedings.
Jennifer Cain, Capital Projects Director, provided an overview of the project, which involves replacing
the existing two-lane asphalt road to a four -lane concrete road with a center turn lane and shared use
paths on both sides. The project also includes the installation of streetlights and utilities. Mrs. Cain
explained that this roadway improvement will align with the previously completed sections along
Greens Prairie Road and of the eighteen parcels requiring acquisition for the project, six landowners
have not reached acceptable settlements. Therefore, acquisition by eminent domain is necessary to
secure the right-of-way and easements.
CCM 111325 Minutes Page 9
MOTION: Upon a motion made by Councilmember Wright and a second by Councilmember Smith,
the City Council voted four (4) for and two (2) opposed, with Councilmembers McIlhaney and Yancy
voting against, that the City of College Station authorize the use of the power of eminent domain to
approve Resolution No. 10-23-25-9.2, authorizing the use of the power of eminent domain to acquire
fee simple interests, public utility interests, public access and landscape easement interests and right-
of-way interests for the construction, maintenance and operation for the Greens Prairie Road widening
project, as described in said resolution. The motion carried.
Recorded Vote:
• Councilmember Smith, aye
• Councilmember Wright, aye
• Councilmember White, aye
• Mayor Nichols, aye
• Councilmember McIlhaney, nay
• Councilmember Yancy, nay
9.3. Presentation, discussion, and uossible action on Resolution No. 10-23-25-9.3 of the Citv
Council of the Citv of College Station, Texas, determining that fee simple interests and right of
wav interests are needed and needs to be acquired from the landowners, for the Victoria Avenue
Roundabout and Sidewalk proiect for the Citv of College Station, Texas; and authorizing the
institution of eminent domain nroceedines.
Jennifer Cain, Capital Projects Director, provided an overview of the project aimed at installing a
single -lane roundabout at the intersection of Creek Meadows Blvd and Victoria Ave. The scope of
work includes drainage improvements and the relocation of the Welborn SUD waterline. Additionally,
the project will feature the installation of a shared use path extending from Creek Meadows Blvd along
Victoria Ave to Woodlake Drive. Mrs. Cain outlined that four tracts require condemnation as part of
the resolution:
• The Van Noord Right of Way (ROW) tract was appraised at $9,660 by S.T. Lovett &
Associates. Negotiations between the City and the landowner have not resulted in an
agreement on fair market value and associated damages for the right of way.
• The Ling ROW tract was appraised at $9,557 by S.T. Lovett & Associates. Similar to the Van
Noord tract, a settlement on the cash fair market value and damages remains unresolved.
• The Creek Meadows Partners tracts encompass two Right of Way areas relevant to an adjacent
residential development essential for the roundabout. An agreement on fair market value and
damages has not been reached with this landowner.
The Street Capital Improvement Projects Fund has allocated a budget of $4,300,000 for this initiative.
To date, $601,991 has been expended or encumbered, leaving a balance of $3,698,009 available for
this project and future related expenses.
MOTION: Upon a motion made by Councilmember Wright and a second by Councilmember Smith,
the City Council voted four (4) for and two (2) opposed, with Councilmembers White and Yancy
voting against, that the City of College Station authorize the use of the power of eminent domain to
approve Resolution No. 10-23-25-9.3, authorizing the use of the power of eminent domain to acquire
fee simple interests, public utility interests, public access and landscape easement interests and right-
of-way interests for the construction, maintenance and operation for the Victoria Avenue Roundabout
and Shared Use PATH project, as described in said resolution. The motion carried.
Recorded Vote:
CCM 111325 Minutes Page 10
• Councilmember Smith, aye
• Councilmember Wright, aye
• Councilmember White, nay
• Mayor Nichols, aye
• Councilmember McIlhaney, aye
• Councilmember Yancy, nay
9.4. Presentation, discussion, and possible action on the development of a request for proposals
for a live entertainment promoter for the Wolf Pen Creek Amphitheater.
Michael Ostrowski, Chief Development Officer, outlined that a draft Request for Proposals (RFP) has
been prepared to find a qualified live entertainment promoter for the Wolf Pen Creek Amphitheater.
Earlier this year, an unsolicited proposal was received from a promoter interested in managing
operations at the venue and this draft RFP aims to start a competitive process. He explained that this
presentation's objective is to review the draft RFP and gather feedback on its scope, structure, scoring,
and language but noted that costs related to this RFP are not included in the City's budget. Once
evaluated, considerations will be made regarding the potential annual fee, revenue sharing, and capital
impact.
MOTION: Upon a motion made by Councilmember Wright and a second by Councilmember
McIlhaney, the City Council voted six (6) for and none (0) opposed, to approve the development of a
request for proposals for a live entertainment promoter for the Wolf Pen Creek Amphitheater. The
motion carried unanimously.
9.5. Presentation, discussion, and possible action on an amendment to the Construction Manager
at Risk (CMAR) Contract with Crain Group, LLC accepting the CMAR's proposed Guaranteed
Maximum Price (GMP No. 1) of uv to $4,805.696 for the Phase I Infrastructure of VPAC
Baseball Fields plus the Citv's contingencv in the amount of $200.000 for a total appropriation
of $5.005.696.
CCM 111325 Minutes Page 11
Jennifer Cain, Capital Projects Director, explained that the project involves designing and constructing
three new synthetic baseball fields at Veterans Park and Athletic Complex (VPAC). Each field would
be at least 365' to center field and accommodate different age groups with one being a championship
field with extra seating, locker rooms, and other features. Crain Group, LLC, was selected as the
Construction Manager at Risk (CMAR) after evaluations and interviews. A budget of $20,000,000 is
available in the Parks Projects Fund. To date, $1,664,964 has been used or encumbered and
$12,390,055 remains for additional work.
She explained that Crain Group, LLC provided pre -construction services during the design phase and
construction phase services. Construction bids followed procurement laws and are being presented to
the City Council for approval as a Guaranteed Maximum Price (GMP). This amendment (GMP No.1)
includes site preparation work such as earthwork, drainage improvements, grading, and hydro -
seeding.
Phase I focuses on preparing the site for the new fields, including comprehensive drainage
improvements and grading for proper elevation and water management.
Phase 1 options:
• Tributary Work Only: $3.66M — Sets up the site for future growth regardless of the overall
project.
• Tributary Work + Mass Grading: $4.8M — Saves approximately $100k and 3-4 weeks by
combining these tasks. Also setting up the site for future growth.
-AV- '•'X
4F
MOTION: Upon a motion made by Councilmember White and a second by Councilmember Yancy,
the City Council voted one (1) for and five (5) opposed, with Mayor Nichols and Councilmembers
CCM 111325 Minutes Page 12
Smith, Wright, McIlhaney and Yancy voting against, to approved Option 1 on an amendment to the
Construction Manager at Risk (CMAR) Contract with Crain Group, LLC accepting the CMAR's
proposed Guaranteed Maximum Price (GMP No. 1) of up to $3,660,225 for the Phase I Infrastructure
of VPAC Baseball Fields plus the City's contingency in the amount of $200,000 for a total
appropriation of $3,860,225. The motion failed.
9.6. Presentation, discussion, and possible action regarding an appointment to the Brazos Valley
Solid Waste Management Aeencv, Inc. Board of Directors.
Tanya Smith, City Secretary, stated that an appointment for the Brazos Valley Solid Waste
Management Agency Board of Directors. Mayor John P. Nichols, whose term expires on September
30, 2025, currently holds a position. A new board member or renewal for the expiring term needs to
be appointed for a 3-year term.
MOTION: Upon a motion made by Councilmember Smith and a second by Councilmember Wright,
the City Council voted five (5) for and none (0) opposed, with Mayor Nichols abstaining, to appoint
Mayor John P. Nichols to the Brazos Valley Solid Waste Management Agency, Inc. Board of
Directors. The motion carried unanimously.
10. Items of Communitv Interest and Council Calendar: The Council may discuss upcoming
events and receive reports from a Council Member or Citv Staff about items of communitv
interest for which notice has not been given, including: expressions of thanks, congratulations
or condolence. information regarding holidav schedules, honorary or salutary recognitions of a
public official, public emvlovee, or other citizen. reminders of upcoming events organized or
sponsored by the Citv of College Station. information about a social, ceremonial or communitv
event organized or sponsored by an entitv other than the Citv of College Station that is scheduled
to be attended by a Council Member, another citv official or staff of the Citv of College Station:
and announcements involving an imminent threat to the public health and safetv of people in
the Citv of College Station that has arisen after the posting of the agenda.
City Manager Bryan Woods acknowledged the retirement of Kean Register, recognizing his years of
service with the City of Bryan.
11. Council Reports on Committees, Boards, and Commission: A Council Member may make a
report regarding meetings of Citv Council boards and commissions or meetings of boards and
committees on which a Council Member serves as a representative that have met since the last
council meeting. (Committees listed in Coversheet)
Councilmember Yancy reported on the IGC Meeting.
Councilmember Smith reported on the Transportation Committee.
12. Future Agenda Items and Review of Standing List of Council Generated Future Agenda
Items: A Council Member may make a reauest to Citv Council to place an item for which no
notice has been given on a future agenda or may inquire about the status of an item on the
standing list of council generated future agenda items. A Council Member's or Citv Staffs
response to the request or inauiry will be limited to a statement of specific factual information
related to the request or inauiry or the recitation of existing Dolicv in response to the reauest or
inauirv. Anv deliberation of or decision about the subiect of a request will be limited to a
Droposal to place the subiect on the agenda for a subseauent meeting.
CCM 111325 Minutes Page 13
Councilmember Wright requested a report from the Historic Preservation Committee.
Councilmember McIlhaney requested a report on mental health resources available in the community.
Councilmember Yancy requested a report from staff on the city's land holdings wherein all or part of
the parcel is developable.
In accordance with the Texas Government Code the Council reconvened into Executive Session at
10:18 p.m. on October 23, 2025, to continue discussing matters pertaining to:
§551.072-Deliberation on the purchase, exchange, lease, or value of real property; to wit:
• Approximately 8 acres of land located at 1508 Harvey Road.
• Approximately 28 acres of land generally located at Midtown Drive and Corporate Parkway
in the Midtown Business Park.
• Property generally located in the 3100 block of Harvey Road.
§551.087-Deliberation on an offer of financial or other incentives for a business prospect that the
Council seeks to have locate, stay or expand in or near the City; to wit:
• Funding agreement with Greater Brazos Partnership for services related to Plug and Play.
• Economic development agreement with Corinth Group, Inc. c. Economic development
agreement with Southern Roots.
• Economic development agreement with College Station Town Center, LP.
• Economic development agreement for a development generally located at the intersection of
University Drive and College Avenue.
• Economic development agreement for a development generally located in 3100 block of
Harvey Road.
Executive Session recessed at 11:10 p.m.
13. Adiournment.
There being no further business, Mayor Nichols adjourned the meeting of the City Council at 11:10
p.m. on Thursday, October 23, 2025.
Joh?P.Nichols, Mayor
ATTEST:
Tanya Smith, City Secretary
CCM 111325 Minutes Page 14