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HomeMy WebLinkAbout2011-3356 - Ordinance - 06/23/2011 ORDINANCE NO. 2011-3356 AN ORDINANCE OF THE CITY OF COLLEGE STATION, TEXAS, AMENDING ORDINANCE NO. 2011-3319 THAT CREATED A SUNSET ADVISORY COMMISSION; AMENDING THE MEMBERSHIP; AMENDING THEIR DUTIES AND METHOD OF APPOINTMENT WHEREAS, the City Council of the City of College Station approved Ordinance No. 2011-3319 on February 24, 2011 establishing a Sunset Advisory Committee; and WHEREAS, the City Council of the City of College Station desires to amend Ordinance No. 2011-3319 to allow the initial composition of the Sunset Advisory Commission to be made up of three (3) members of City Council appointed by the City Council for terms that will expire on July 28, 2011. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Ordinance No. 2011-3319 be amended in its entirety as set out in Exhibit "A", attached hereto and made a part of this ordinance for all purposes. PART 2: That this ordinance shall take effect immediately from and after its date of final passage. PASSED, ADOPTED, AND APPROVED this 23rd day of June, 2011. APPROVED: Nancy Berry, Mayor ATTEST: SherryMash rn, City Secretary APPROVED: S'A )q CITY ATTORNEY Ordinance No. 2011-3356 EXHIBIT "A" SECTION 1: There is hereby created a Sunset Advisory Commission. SECTION 2: The Sunset Advisory Commission is established every five (5) years, and will be initially composed of three (3) members of the City Council who are appointed by the City Council for terms that will expire on July 28th, 2011. After the initial Committee has been dissolved, the membership of subsequent Committees will be immediately appointed and composed of seven (7) citizens of the City who are appointed by the City Council for terms not to exceed twelve (12) months. The commission members will elect a chairperson and vice- chairperson within thirty (30) days after their appointment. Each Sunset Advisory Commission will be automatically dissolved when it presents its report to the City Council and the report is formally received and accepted by the City Council. SECTION 3: The commission will adopt the rules and regulations it deems best to govern its actions, subject to the laws of the state and of this City. (a) The rules and regulations of the initial Committee will be so that the following goals can be attained: (1) Complete a review all boards, commissions or committees' charges and memberships. (2) Determine which boards, commissions or committees are non-functioning, have completed their purpose, or require an amendment to their charge. (3) The review of the first Sunset Commission of each City board or commission or committee shall be completed by July 21, 2011 and presented to the City Council on or before July 28, 2011. (b) The rules and regulations of all subsequent Committees will be so that the following goals can be attained: (1) Interview each member of each City board or commission or committee. (2) Attend two meetings of each City board or commission or committee if scheduled. (3) Interview each City board, commission or committee staff liaison person. (4) The review of all subsequent Sunset Commissions of each City board or commission or committee shall be completed and presented to the City Council within twelve (12) months of their appointment. (c) The criteria used for its review of each City board, commission or committee is: (1) The efficiency with which the board, commission or committee operates; (2) The extent to which the City board, commission or committee is needed or used; (3) The extent to which the jurisdiction of the City board, commission or committee overlaps or duplicates the jurisdiction of other City boards, commissions or committees and the extent to which the functions conducted or performed can be consolidated with the functions of other City boards, commissions or committees; (4) Whether the City board, commission or committee has recommended to the City Council changes calculated to be of benefit to the public, rather than to an occupation, a business or an institution; (5) The promptness and effectiveness with which the City board, commission or committee Ordinance No. 2011-3356 disposes of complaints, if any, concerning persons affected by the City board, commission or committee; (6) The extent to which the City board, commission or committee has encouraged participation by the public in making its decisions, as opposed to participation solely by an occupation, a business or an institution, and the extent to which the public participation has resulted in decisions compatible with the objectives established by the City Council for the City board, commission or committee; and (7) The extent to which the City board, commission or committee complies with the Open Records Act, V.T.C.A., Government Code, § 552.001 et seq., and with the Open Meetings Act, V.T.C.A., Government Code, § 551.001 et seq. (d) The commission will submit to the City Council a written report on each City board, commission, or committee except the Sunset Advisory Commission. The report will contain recommendations on the abolition, continuation or reorganization of each City board, commission or committee and on the need for the performance of the functions of the City board, commission or committee. (e) All City board, commissions or committees are subject to this division except the following. (1) A City board, commission or committee appointed by the City council for a limited purpose, that will automatically dissolve upon completion of that purpose. (2) A City board, commission or committee established under the City Charter. (3) The Sunset Advisory Commission, and any other City board, commission or committee that is expressly excepted from application of this division by the City Council. (f) The commission, upon agreement of a majority of the Sunset Advisory Commission, may request the assistance of any City employee. The City employee will assist the commission when requested and when assistance is determined by the chairperson of the commission and the mayor to be essential and necessary to the commission's performance of its functions as provided for in this division. SECTION 4: The City Council is not prohibited from terminating or abolishing a City board, commission or committee before a recommendation or a written report on the City board, commission or committee has been received by the City Council from the commission. The City Council is also not prohibited from considering any other recommendations, reports, changes or modifications relative to a City board, commission or committee.