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HomeMy WebLinkAbout02/13/2025 - Regular Minutes - Rock Prairie Management District No. 2ROCK PRAIRIE MANAGEMENT DISTRICT NO.2 MINUTES OF PUBLIC MEETING OF BOARD OF DIRECTORS February 13, 2025 The Board of Directors (the "Board") of Rock Prairie Management District No. 2 (the "District") met in regular session, open to the public on February 13, 2025, at 4121 State Highway 6 South, College Station, Brazos County, Texas 77845, in accordance with the duly posted notice of meeting, and the roll was called of the duly constituted members of said Board of Directors, as follows: Uri Geva — President Hays Glover — Vice President Logan Lee — Assistant Vice President Mark Lindemulder — Secretary Samuel "Kit" Kerbel — Assistant Secretary and all of said persons were present, except Directors Geva and Kerbel, thus constituting a quorum. Director Geva entered the meeting following the call to order, as noted herein. Also present were James Murr of College Station Downtown Residential, LLC (CSDR"); Denise Oppenheimer of Municipal Accounts & Consulting, L.P. ("MAC"); Marcus Carrington of EHRA Engineering ("EHRA"); Stacy Vasquez of the City of College Station (the "City"); Avik Bonnerjee of B&A Municipal Tax Service, LLC ("B&A"); Councilmember Mark Smith of the City; Debbie Drastata, a resident of the District; and Christina Cole of Schwartz, Page & Harding, L.L.P. ("SPH"). In the absence of the President, the Vice President called the meeting to order and declared same open for such business as might properly come before it. Ms. Cole informed the participants that, in accordance with the requirements of the City's Resolution No. 07-09-15-02 consenting to the creation of the District, the meeting would be recorded, and requested that participants speak clearly, including when making or seconding a motion. PUBLIC COMMENTS The Board began by opening the meeting for public comments. There were no comments from members of the public. APPROVAL OF MINUTES The Board next considered approval of the minutes of its meetings held on January 9, 2025, and January 23, 2025. After review and discussion, Director Glover moved that the minutes for said Board meetings be approved, as written. Director Lee seconded said motion, which unanimously carried. BOOKKEEPING REPORT Ms. Oppenheimer presented to and reviewed with the Board the Bookkeeper's Report dated February 13, 2025, a copy of which is attached hereto as Exhibit A, including the checks presented for payment from the District's various accounts. After discussion on the matter, it was moved by Director Lee that (i) the Bookkeeper's Report be approved, and (ii) the checks identified in the Bookkeeper's Report be approved for payment. Director Lindemulder seconded said motion, which carried unanimously. UNCLAIMED PROPERTY The Board considered authorizing the preparation of Unclaimed Property Reports as of March 1, 2025. After discussion on the matter, Director Glover moved that the District's consultants be authorized to research the District's accounts to determine whether the District has unclaimed property and the District's Bookkeeper and/or Tax Assessor/Collector be authorized to prepare such report for the Board's approval. Director Lindemulder seconded said motion, which unanimously carried. TAX ASSESSOR/COLLECTOR'S REPORT Mr. Bonnerjee then presented to and reviewed with the Board the Tax Assessor -Collector Report for the month ended January 31, 2025, prepared by B&A, including checks presented therein for payment. A copy of such report is attached hereto as Exhibit B. Following discussion, Director Lee moved that (i) the Tax Assessor/Collector Report be approved, and (ii) that the checks identified therein be approved for payment. Director Lindemulder seconded said motion, which unanimously carried. Director Geva entered the meeting during the Tax Assessor's Report. Mr. Bonnerjee next advised the Board that the Brazos Central Appraisal District ("CAD") did not account for the 2021 annexation in which the District annexed approximately 29.16 acres into the boundaries of the District (the "Annexation Tract"). The CAD is currently in the process of adding all tax accounts from the Annexation Tract, and will be issuing a supplemental tax roll to add these accounts to the 2024 tax rolls. Once B&A receives the supplemental 2024 tax rolls, it will send out tax bills to these accounts. In addition, CSDR will be responsible for the 2022 and 2023 taxes and B&A will bill CSDR accordingly. He further advised that he is working with the CAD to try and expedite this process and will provide an update at the next meeting. ENGINEERING REPORT Mr. Carrington presented to and reviewed with the Board a written Engineering Report for the month of February 2025, a copy of which is attached hereto as Exhibit C, relative to the status of various projects within the District, and discussed the matters contained therein. Following discussion, Director Glover moved to approve the Engineering Report and all action items listed therein, as recommended by EHRA, including ratification of approval of design and authorization, 2 777so5A for EHRA to proceed with the advertisement for bids for construction of facilities within the District as may be listed therein, including the construction of Midtown Reserve Subdivision Phase 114. Director Lee seconded the motion, which unanimously carried. ANNUAL REVIEW OF SURVEY OF WAGE RATE SCALES The Board next considered the annual review of the survey of prevailing wage rates for construction projects and the adoption of a Resolution in connection therewith. In that regard, Ms. Cole reported that EHRA, the District's consulting engineers, recommends that the District adopt the revised United States Department of Labor ("DOL") wage rate scales for construction projects for Brazos County, Texas, as permitted under Section 2258.022 of the Government Code. Following discussion, Director Glover moved that the new DOL wage rate scales for Brazos County, Texas, be adopted as the prevailing wage rate scale for construction projects of the District, and that the Resolution Adopting Prevailing Wage Rate Scale for Construction Projects attached hereto as Exhibit D be adopted by the Board. Director Lee seconded said motion, which unanimously carried. ADOPTION OF RESOLUTION CONCERNING DEVELOPED DISTRICT STATUS FOR 2025 TAX YEAR Ms. Cole next reminded the Board that pursuant to the Texas Property Tax Reform and Transparency Act of 2019, the District is required to determine whether or not the District will be considered a Developed District for the current tax year. Ms. Cole then reviewed with the Board a worksheet completed by EHRA to assist the Board in making this determination, along with a Resolution Concerning Developed District Status for the 2025 Tax Year ("Resolution") determining the District to not be a Developed District for the current tax year. Following discussion, upon motion made by Director Glover, seconded by Director Lee, and unanimously carried, the Resolution was adopted by the Board. A copy of the Resolution thus adopted is attached hereto as Exhibit E. DEVELOPER'S REPORT The Board considered the Developer's Report. Mr. Murr presented a verbal report on the status of development within the District. ATTORNEY' S REPORT The Board considered the Attorney's Report. Ms. Cole advised the Board that she had nothing of a legal nature to discuss with the Board that was not already covered under previous agenda items. Ms. Cole noted that the next regular meeting of the Board will be held on Thursday, April 10, 2025, at 2:00 p.m. 3 777so5vi RENEWAL OF INSURANCE COVERAGES The Board next considered the renewal of the District's various insurance coverages expire on March 31, 2025. In that regard, the Board discussed the proposal received from the District's current insurance provider McDonald & Wessendorff Insurance ("McDonald & Wessendorff'), which is attached hereto as Exhibit F. After discussion, Director Glover moved that the proposal from McDonald & Wessendorff be accepted, and that the President be authorized to execute the accepted proposal on behalf of the Board and the District. Director Geva seconded said motion, which unanimously carried. FUTURE AGENDA ITEMS The Board next considered matters for possible placement on future agendas. There were no future agenda items to be discussed other than matters previously noted during the meeting. ADJOURNMENT There being no further business to come before the Board, on motion made by Director Glover, seconded by Director Lindemulder, and unanimously carried, the meeting was adjourned. �}}}1111 f I Il►11j��I. (SEAL) ' z , mow: H :mod • L % �Vs dl10 x�Q Secretary 777805v1 Exhibit A Exhibit B Exhibit C Exhibit D Exhibit E Exhibit F LIST OF ATTACHMENTS Rock Prairie Management District No. 2 Minutes of Meeting of February 13, 2025 Bookkeeping Report Tax Assessor/Collector Report Engineering Report Resolution Adopting Prevailing Wage Rate Scale for Construction Projects Resolution Concerning Developed District Status for the 2025 Tax Year Insurance Proposal from McDonald & Wessendorff for 2025 - 2026 Term 777805v1