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HomeMy WebLinkAbout11/08/2012 - Workshop Minutes City Council Cr MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION NOVEMBER 8, 2012 STATE OF TEXAS § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick Jess Fields Karl Mooney Katy -Marie Lyles, absent Julie Schultz Dave Ruesink City Staff: Frank Simpson, Deputy City Manager Carla Robinson, City Attorney Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Nancy Berry at 5:02 p.m. on Thursday, November 8, 2012 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 2. Executive Session In accordance with the Texas Government Code §551.071- Consultation with Attorney, §551.074 - Personnel, and §551.087- Economic Development Negotiations, the College Station City Council convened into Executive Session at 5:03 p.m. on Thursday, November 8, 2012 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit: • City of Bryan's application with TCEQ for water & sewer permits in Westside /Highway 60 area, near Brushy Water Supply Corporation to decertify City of College Station and tlisr certify City of Bryan. WKSHP110812 Minutes Page 1 • Chavers et al v. Tyrone Morrow et al, No. 10- 20792; Chavers v. Randall Hall et al, Case No. 10 CV -3922. • College Station v. Star Insurance Co., Civil Action No. 4:11 -CV- 02023. • Shirley Maguire and Holly Maguire vs. City of College Station, Cause No. 11 -0025 16- CV -272, in the 272nd District Court of Brazos County, Texas. • Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v. Laura Sue Streigler, City of College Station and James Steven Elkins, No. 11-003172- CV-272, in the 272ndDistrict Court of Brazos County, TX • Claim and potential litigation related to a June 24, 2011 collision with a city vehicle. • State v. Carol Arnold, Cause Number 11- 02697- CRF -85, In the 85tn District Court, Brazos County, Texas B. Consultation with City attorney to seek legal advice; to wit: • Legal representation for proposed municipal management district C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: • City Manager • City Secretary D. Deliberation on economic development negotiations regarding an offer of financial or other incentives for a business prospect; to wit: • Economic development incentives to prospect in West College Station. • Economic development incentives to behavioral healthcare facility. The Executive Session recessed at 6:00 p.m. 3. Take action, if any, on Executive Session. No action was required from Executive Session. 4. Special presentation of the City's signed Employer Support for the Guard and Reserve Statement of Support. Alison Pond, Direction of Human Resources, stated the City is military friendly and supportive of our employee veterans. There is a three- pronged approach in how we support our veterans: recruiting efforts, recognition of our employees, and partnering with agencies that support the military, such as ESGR. ESGR operates within the Office of the Assistant Secretary of Defense for Reserve Affairs. Employee veterans present were asked to stand and be recognized for their service. A special presentation was given to Mayor Berry in recognition of the City's support for its employee veterans. 5. Presentation, possible action, and discussion on items listed on the consent agenda. kir WKSHP110812 Minutes Page 2 There were no items pulled for clarification. 6. Presentation, possible action, and discussion on the Historic Preservation Committee semi - annual report and the goals and objectives for the coming year. Linda Harvell, Historic Preservation Committee Chair, presented the semi - annual report, updating the Council on the past year's activities, which included the Historic Marker Program, Project HOLD, and the Exploring History Luncheons. Goals for these activities were presented to the Council for direction. The goals of the HPC in regards to the Historic Marker Program are to step up the Historic Marker Program, especially since next year is College Station's 75 Anniversary. One of the goals of the HPC in regards to Project Hold is to make Project HOLD more user friendly. Jacob Morris, Historic Records Coordinator, along with the HPC, is working to catalog items that have identification, i.e., names, dates, location, donor, etc. This is imperative so that Project HOLD can be brought into compliance with commonly accepted standards used by most archives, online databases and libraries, such as the Portal to Texas History and the Carnegie Library. Volunteers are desperately needed to help with the scanning and cataloguing of existing records as well as any that are donated in the future. Another goal is the Oral History Transcription Project. Countless hours have been spent in interviewing local citizens and government officials, documenting their recollections of what College Station was like. Many of these have not been entered into Project HOLD due to lack of manpower. The goals of the HPC related to the Exploring History Luncheons are to focus on the great events that helped form the City of College Station, in observance of our 75 Anniversary and to continue to create an awareness of the history of College Station. A new goal of the HPC is to develop a new program called "The Traveling Trunk Show ". The program will be designed to present programs to 3` and 4th graders at our local elementary schools, educating them in a fun way on the history of College Station. For the 75 Anniversary of College Station, the HPC is planning an exhibition to be housed at the George Bush Library October 26 through December 2013. Displays will include pictures and historical artifacts and treasures spanning the 75 year history of College Station. On November 2, 2013 there will be an Opening Gala at the George Bush Library. They are encouraging graduates of AMCHS to hold their reunions on this weekend. There will be a "kick off" of the 75 Anniversary at the George Bush Library on Saturday night. There will be a closed event for City officials, honorees, and sponsors the first hour, and then the exhibit will be opened to the general public immediately after. "Tell Us Your Story" is a program targeting those citizens who were a part of College Station's history. Stories will be shared through the City's website, blogs, multi -media broadcasts, media partners, exhibits and Project HOLD. Funding for all of this will be provided through fundraising and sponsorships. At the request of Council, Ms. Harvell will check with the Bush Library to determine whether or Lir not an admission fee will be charged to view the exhibit. WKSHP110812 Minutes Page 3 7. Presentation, possible action, and discussion regarding transportation improvements along the Rock Prairie Road Corridor. Chuck Gilman, Director of Capital Projects, updated the Council on transportation improvements along the Rock Prairie Road corridor, including the east side pavement rehabilitation, overpass, and west side expansion. Heavy truck traffic on Rock Prairie Road East has contributed to pavement degradation. Right -of -way for future expansion to four -lane boulevard section needs to be acquired for SH 6 to William D. Fitch, and the right -of -way width is between 118 feet and 115 feet. They will also be acquiring a 20 -foot wide public utility easement. Rock Prairie Road East is predominately a rural residential development. Large tracts of land on the south side are owned by the City and CSISD — Transportation Center, Park, Forestry Shop, Landfill, etc. There are no plans to extend Barron Road to Rock Prairie in the near future. The Bryan- College Station Metropolitan Planning Organization received $4.6 million in State Proposition 12 funds from TXDOT and voted to allocate the funds to the expansion of the Rock Prairie Road Overpass. The BCSMPO previously identified the Rock Prairie Road overpass as the number one priority project in their Metropolitan Transportation Plan. The City is responsible for funding the engineering design and environmental studies, and TXDOT will manage the construction of the project. Final plans will be submitted to TXDOT in January 2013, and construction will begin in the spring of 2013. Mr. Gilman discussed traffic conditions in the area, specifically c aw • Rock Prairie and Rio Grande are operating at Level of Service (LOS) A; • Rock Prairie and Longmire are operating at LOS C; • Rock Prairie and Longmire and expected to operate at LOS D in 2013; and • Challenges at the Longmire Intersection such as traffic signal spacing, numerous left turns /driveways, etc. In the original Rock Prairie Road West modeling and analysis, the extensions of Normand and Arnold were not included. However, as part of the Transportation Modeling for the Roadway Capital Improvement Plan, the two extensions were modeled in the CIP scenario. Based on the results of this model, these extensions had minimal impact on the overall traffic on Rock Prairie Road. The major impacts are improved circulation and access between Rock Prairie Rock and Graham. Based on the modeling, the extensions provided traffic volume relief to Longmire Road, which in turn would provide future benefit to the Rock Prairie Road and Lon gmire intersection. Land acquisition is in progress for this phase of the project. Funding for the design is included in the FY2013 capital budget. Construction of the Rock Prairie Road West project is expected to immediately follow the overpass construction. Mayor Berry recessed the Workshop at 7:03 p.m. The Workshop reconvened at 8:23 p.m. 8. Council Calendar • Nov. 9 Grand Celebration at Post Oak Mall at Post Oak Mall, 9:00 a.m. WKSHP110812 Minutes Page 4 • Nov. 9 RVP Board Meeting at RVP, 12:00 p.m. • Nov. 11 BVVM Special Invitation - Veterans Day Observance at Louis L. Adam Memorial Plaza, 4:00 p.m. • Nov. 12 IGC Meeting, Bryan Municipal Office Building - Basement Training Room, 12:00 p.m. • Nov. 13 -16 TML Annual Conference, Grapevine, Texas, 8:00 a.m. • Nov. 14 BVSWMA Board Meeting at Twins Oaks Facility - 2690 SH30, 10:00 a.m. • Nov. 15 P &Z Workshop/Regular Meeting, Council Chambers, 6:00 p.m. (Blanche Brick, liaison) • Nov. 19 City Council Executive Session/Workshop /Regular Meeting, at 4:00, 5:00, 6:00, and 7:00 p.m. • Nov. 22 -23 City Offices Closed - HOLIDAY Council reviewed the Council calendar. 9. Presentation, possible action, and discussion on future agenda items: a Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Councilmember Fields requested an item to discuss how the Affordable Care Act will affect College Station. Mayor Berry said this might be a good item for the Strategic Planning retreat; L also, the Benefits sub - committee will be watching this. There was no consensus. 10.Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of the Brazos Valley, Arts Council Sub - committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan /College Station Chamber of Commerce, BVSWMA, BVWACS, Convention & Visitors Bureau, Design Review Board, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Neighborhood Parking Taskforce, Joint Relief Funding Review Committee, Landmark Commission. Library Board, Metropolitan Planning Organization, National League of Cities, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Regional Transportation Committee for Council of Governments, Sister City Association, TAMU Student Senate, Texas Municipal League, Youth Advisory Council, Zoning Board of Adjustments. Mayor Berry reported on the MPO and noted there will be a reception soon for the new Executive Director. The RVP Board will be meeting tomorrow. She will attend the TML Annual Conference next week. Councilmember Brick reported on the Chamber banquet. Councilmember Schultz reported on the National Center for Theraputics Manufacturing. L WKSHP110812 Minutes Page 5 Councilmember Ruesink presented a gift to the Mayor from the Salamancan students. He also presented another gift to Mayor Berry from the Mayor of Grieswald, Germany. There will be an adult group visiting College Station from Grieswald sometime in the spring. Council reconvened into Executive Session at 8:43 p.m. to finish business related to personnel. The Executive Session adjourned at 9:20 p.m. on Thursday, November 8, 2012. No action was required from Executive Session. 11. Adjournment MOTION: There being no further business, Mayor Berry adjourned the workshop of the College Station City Council at 9:22 p.m. on Thursday, November 8, 2012. O Nancy Berry,' Mayor ATTEST: Sherry M burn, City Secretary L WKSHP110812 Minutes Page 6