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Home My WebLink About10/25/2012 - Workshop Minutes City Council MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION OCTOBER 25, 2012 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick, absent Jess Fields, arrived after roll call Karl Mooney Katy -Marie Lyles Julie Schultz Dave Ruesink City Staff: David Neeley, City Manager Kathy Merrill, Deputy City Manager Frank Simpson, Deputy City Manager Carla Robinson, City Attorney Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Nancy Berry at 5:01 p.m. on Thursday, October 25, 2012 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 2. Executive Session In accordance with the Texas Government Code §551.071- Consultation with Attorney, §551.074 - Personnel, and §551.087- Economic Development Negotiations, the College Station City Council convened into Executive Session at 5:01 p.m. on Thursday, October 25, 2012 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit: L WKSHP102512 Minutes Page 1 (kw • City of Bryan's application with TCEQ for water & sewer permits in Westside /Highway 60 area, near Brushy Water Supply Corporation to decertify City of College Station and certify City of Bryan. • Chavers et al v. Tyrone Morrow et al, No. 10- 20792; Chavers v. Randall Hall et al, Case No. 10 CV -3922. • College Station v. Star Insurance Co., Civil Action No. 4:11 -CV- 02023. • Shirley Maguire and Holly Maguire vs. City of College Station, Cause No. 11 -0025 16- CV -272, in the 272nd District Court of Brazos County, Texas. • Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v. Laura Sue Streigler, City of College Station and James Steven Elkins, No. 11- 003172- CV -272, in the 272ndDistrict Court of Brazos County, TX • Claim and potential litigation related to a June 24, 2011 collision with a city vehicle. • State v. Carol Arnold, Cause Number 11- 02697- CRF -85, In the 85in District Court, Brazos County, Texas B. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: • City Manager • Council Self Evaluation • Planning and Zoning C. Deliberation on economic development negotiations regarding an offer of financial or other L incentives for a business prospect; to wit: • Economic development incentives to prospect in West College Station. The Executive Session adjourned at 6:06 p.m. on Thursday, October 25, 2012. 3. Take action, if any, on Executive Session. No action was required from Executive Session. MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember Ruesink, the City Council voted six (6) for and none (0) opposed, to approve the absence request from Blanche Brick. The motion carried unanimously. Mayor Berry presented a proclamation to representatives of the American Legion Auxilliary proclaiming November 9, 2012 as Poppy Day. 4. Presentation, possible action, and discussion on items listed on the consent agenda. There were no items pulled for clarification. 5. Presentation, possible action, and discussion on a professional services contract with Hawkins Architecture for $11,000 for an additional analysis to refine the construction cost estimate to repair the Conference Center to the level where the facility can be safely occupied. WKSHP102512 Minutes Page 2 L Mayor Berry reported that staff received conflicting direction to: • Discuss this further at the Council Strategic Planning Retreat in January 2013; and • Conduct an additional study to refine the construction cost estimate. Council consensus was to postpone this until the Council Strategic Planning Retreat in January 2013 6. Presentation and discussion regarding TAMU Transit and the "District's" dual - ridership program and future expansion of transit services to South College Station by the District. John McBeth, President/CEO, Brazos Transit District, reported that The District and TAMU Bus Operations have a long standing history of coordinating the two systems dating back to 1991 when The District installed passenger shelters in the two cities. At that time, the two systems worked together to create shared stops in the City of College Station, and since that time the two systems have cooperated on numerous projects. The two systems are continually studying ways in which they could coordinate bus routes in order to eliminate any duplicate routes or to just make routes more efficient. One possibility discussed is for The District to take responsibility for TAMU routes in far south College Station so that TAMU could use their resources closer to the campus where the density shows a greater need for more service. The District would then establish a shared transfer stop where the patrons from south College Station could transfer to a TAMU bus for the final leg of their trip to the campus. t rof The District and TAMU Bus Operations will continue to work to coordinate the two systems into a seamless mobility program serving the two cities and Brazos County, always keeping in mind the funding parameters that are placed on each system by their respective funding partners. Mayor Berry recessed the Workshop at 7:01 p.m. in order to begin the Regular Meeting on time. The Workshop reconvened at 7:15 p.m. 7. Presentation, possible action and discussion regarding an update from the Brazos County Health Department on the West Nile Virus and response plans for other large scale public health incidents. Ken Bost, Director, Brazos County Health Department, stated that the Council will be receiving the information in the weekly update provided by the City Manager. It is anticipated the upcoming cold snap will help to reduce West Nile. The Workshop recessed to complete the Regular Meeting at 7:25 p.m. The Workshop reconvened at 8:42 p.m. 8. Council Calendar • Nov. 1 P &Z Workshop/Regular Meeting, Council Chambers, 6:00 p.m. (Blanche Brick, liaison) WKSHP102512 Minutes Page 3 4„,, • Nov. 5 Annual Chamber Banquet at the CS Hilton, 6:00 p.m. • Nov. 8 City Council Executive Session/Workshop /Regular Meeting, at 5:00,6:00, and 7:00 p.m. Council reviewed the Council calendar. 9. Presentation, possible action, and discussion on future agenda items: a Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Councilmember Fields requested an item to discuss block length requirements. 10.Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of the Brazos Valley, Arts Council Sub - committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan /College Station Chamber of Commerce, BVSWMA, BVWACS, Convention & Visitors Bureau, Design Review Board, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Neighborhood Parking Taskforce, Joint Relief Funding Review Committee, Landmark Commission. Library Board, Metropolitan Planning Organization, National League of Cities, Parks and 4fhp- Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Regional Transportation Committee for Council of Governments, Sister City Association, TAMU Student Senate, Texas Municipal League, Youth Advisory Council, Zoning Board of Adjustments. Mayor Berry reported on the South Knoll Neighborhood Plan kick -off meeting and Lights on After School. Councilmember Ruesink reported on the upcoming visit by the Salamanca Sister City delegation. 11. Adjournment MOTION: There being no further business, Mayor Berry adjourned the workshop of the College Station City Council at 8:46 p.m. on Thursday, October 25, 2012. Nancy Berry, ayor ATTEST: r herry Mas' sum, City Secretary WKSHP102512 Minutes Page 4