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Home My WebLink About10/11/2012 - Workshop Minutes City Council MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION OCTOBER 11, 2012 STATE OF TEXAS § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick Jess Fields Karl Mooney Katy -Marie Lyles Julie Schultz Dave Ruesink City Staff: David Neeley, City Manager Kathy Merrill, Deputy City Manager Frank Simpson, Deputy City Manager Carla Robinson, City Attorney Sherry Mashburn, City secretary Tanya McNutt, Deputy City Secretary 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Nancy Berry at 5:00 p.m. on Thursday, October 11, 2012 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 2. Executive Session In accordance with the Texas Government Code §551.071- Consultation with Attorney, §551.072 -Real Estate, §551.074 - Personnel, and §551.087 - Econiic Development Negotiations, the College Station City Council convened into Executive Session at 5:01 p.m. on Thursday, October 11, 2012 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit: WKSHP101112 Minutes Page 1 410 • City of Bryan's application with TCEQ for water & sewer permits in Westside/Highway 60 area, near Brushy Water Supply Corporation to decertify City of College Station and certify City of Bryan. • Chavers et al v. Tyrone Morrow et al, No. 10- 20792; Chavers v. Randall Hall et al, Case No. 10 CV -3922. • College Station v. Star Insurance Co., Civil Action No. 4:11 -CV- 02023. • Shirley Maguire and Holly Maguire vs. City of College Station, Cause No. 11 -0025 16- CV -272, in the 272nd District Court of Brazos County, Texas. • Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v. Laura Sue Streigler, City of College Station and James Steven Elkins, No. 11-003172- CV-272, in the 272ndDistrict Court of Brazos County, Tx. • Claim and potential litigation related to a June 24, 2011 collision with a city vehicle. B. Deliberation on the purchase, exchange, lease or value of real property; to wit: • Property located generally southwest of the intersection of Dartmouth Street and Holleman Drive in College Station. C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: • Planning and Zoning Commission D. Deliberation on economic development negotiations regarding an offer of financial or other Irliir incentives for a business prospect; to wit: • Economic development incentives to prospect in West College Station. The Executive Session adjourned at 6:00 p.m. on Thursday, October 11, 2012. 3. Take action, if any, on Executive Session. No action was required from Executive Session. Presentations: • Proclamation and Presentation celebrating National Community Planning Month. Mayor Berry presented a proclamation celebrating National Community Planning Month to the Planning and Development Department. • Recognition of an outstanding community- initiated implementation project of a Neighborhood Plan. Bob Cowell, Executive Director of Planning and Development Services, presented a Community Planning Video and an overview of October events. Mayor Berry recognized a Neighborhood Plan Implementation Project, the College Hills Community Garden. rillor WKSHP101112 Minutes Page 2 4. Presentation, possible action, and discussion on items listed on the consent agenda. No items were pulled. 5. Presentation, possible action and discussion on revised Performance Measures for the City of College Station. Jeff Kersten, Executive Director of Fiscal Services, stated that the Strategic Plan provides the direction. Tools for this plan include the financial forecast and annual budget, and department business plans. They have developed a multi -level monitoring, tracking and reporting system. Performance measures provide one means of determining progress being made on the Strategic Plan, and are key to determining how successful we are at implementing the strategies. Strategic goals will tie to the strategic plan. Objectives and measures will determine effectiveness, efficiency, and output. Several examples of measures for the strategic goals were provided. These key measures /indicators will be provided to the Council on a quarterly basis. 6. Council Calendar • Oct. 12 Texas Reds Festival in Downtown - City of Bryan at 5:00 p.m. • Oct. 15 Scott & White Hospital Tour at Rock Prairie and Hwy 6, 8:30 a.m. • Oct. 16 86th Annual Transportation Short Course Luncheon in MSC - Room 2400, 12:00 p.m. • Oct. 17 RVP Board Meeting at RVP, 3:00 p.m. • Oct. 18 P &Z Workshop/Regular Meeting, Council Chambers, 6:00 p.m. (Julie Schultz, liaison) • Oct. 22 Council Management District Tour and Educational Session, Houston, Texas, 8:00 a.m. • Oct. 25 City Council Executive Session/Workshop/Regular Meeting, at 5:00, 6:00, and 7:00 p.m. Council reviewed the Council calendar. 7. Presentation, possible action, and discussion on future agenda items: a Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Councilmember Mooney would like to see an item about non - residential fees for Senior park programs. 8. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of the Brazos Valley, Arts Council Sub - committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan /College Station Chamber of Commerce, BVSWMA, BVWACS, Convention & Visitors Bureau, Design Review Board, Historic Preservation Committee, Interfaith WKSHP101112 Minutes Page 3 Dialogue Association, Intergovernmental Committee, Joint Neighborhood Parking Taskforce, Joint Relief Funding Review Committee, Landmark Commission. Library Board, Metropolitan Planning Organization, National League of Cities, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Regional Transportation Committee for Council of Governments, Sister City Association, TAMU Student Senate, Texas Municipal League, Youth Advisory Council, Zoning Board of Adjustments. Mayor Berry reported on Blinn College Brazos Advisory Committee. Councilmember Schultz reported on the RVP. Councilmember Mooney reported on the P &Z meeting he attended last week. 9. Adjournment MOTION: There being no further business, Mayor Berry adjourned the workshop of the College Station City Council at 7:00 p.m. on Thursday, October 11, 2012. Nancy Berr , Mayor ATTEST: > Sherry Mas urn, City Secretary (11/ WKSHP101112 Minutes Page 4