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Home My WebLink About09/27/2012 - Workshop Minutes City Council MINUTES OF THE CITY COUNCIL WORKSHOP flkow CITY OF COLLEGE STATION SEPTEMBER 27, 2012 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick Jess Fields Karl Mooney Katy -Marie Lyles Julie Schultz Dave Ruesink City Staff: L ir David Neeley, City Manager Kathy Merrill, Deputy City Manager Frank Simpson, Deputy City Manager Carla Robinson, City Attorney Tanya McNutt, Deputy City Secretary Faye Scott, Deputy Local Registrar 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Nancy Berry at 5:00 p.m. on Thursday, September 27, 2012 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 2. Executive Session In accordance with the Texas Government Code §551.071- Consultation with Attorney, and §551.072 -Real Estate, the College Station City Council convened into Executive Session at 5:01 p.m. on Thursday, September 27, 2012 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit: L WKSHP092712 Minutes Approved 10/11/2012 Page 1 L • City of Bryan's application with TCEQ for water & sewer permits in Westside /Highway 60 area, near Brushy Water Supply Corporation to decertify City of College Station and certify City of Bryan. • Chavers et al v. Tyrone Morrow et al, No. 10- 20792; Chavers v. Randall Hall et al, Case No. 10 CV -3922. • College Station v. Star Insurance Co., Civil Action No. 4:11 -CV- 02023. • Shirley Maguire and Holly Maguire vs. City of College Station, Cause No. 11 -0025 16- CV -272, in the 272nd District Court of Brazos County, Texas. • Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v. Laura Sue Streigler, City of College Station and James Steven Elkins, No. 11-003172- CV-272, in the 272ndDistrict Court of Brazos County, Tx. • Claim and potential litigation related to a June 24, 2011 collision with a city vehicle. B. Consultation with City attorney to seek legal advice; to wit: • Legal issues related to the College Station Conference Center. • Legal issues related to acquisition of property located at or near University Drive and Lodge Street. C. Deliberation on the purchase, exchange, lease or value of real property; to wit: • Property located generally southeast of the intersection of Barron Road and Earl Rudder Freeway. • Property located at or near University Drive and Tarrow /East Tarrow Streets. The Executive Session adjourned at 6:12 p.m. on Thursday, September 27, 2012. 3. Take action, if any, on Executive Session. No action was required from Executive Session. 4. Presentation, possible action, and discussion on items listed on the consent agenda. Item 2n was pulled for clarification. 2n: Carol Cotter, Senior Assistant City Engineer, clarified that the City of College Station currently has five impact fee areas where all associated utility construction is complete. All five of the impact fees were updated by Council in accordance with state law in either 2008 or 2009. A previous report showed changes in the projected densities in several of the impact fee areas related to the land uses adopted with the Comprehensive Plan in 2009. An update to incorporate these changes had been in progress but needed to consider the Water and Wastewater Master Plans that were under development, as well as a City -wide Impact Fee Study that was underway. With the completion of both projects, the update can now proceed. 5. Presentation, possible action, and discussion regarding a construction contract with Bryan Construction Company, in the amount of $1,573,719.50 for the Carters Creek C ur Wastewater Treatment Plant Headworks Project, the approval of a contingency transfer in WKSHP092712 Minutes Approved 10/11/2012 Page 2 the amount of $150,000, and authorizing the City Manager to execute the contract on behalf of the City Council. (This item is also on consent agenda item #20). David Coleman, Director of Water Services, reported that the Carters Creek Wastewater Treatment Plant Headworks is the first step in the treatment process. The untreated wastewater flows into the headworks from the collection system, where it is pumped up for removal of large objects and sediment so the wastewater can then flow through the rest of the treatment process. Some key equipment has exceeded its useful life and needs replacement or rehabilitation for the headworks to continue performing its function. The scope of work proposed in this contract includes only those items needed to restore functionality to our existing equipment. The improvements included are for the screw lift pumps, grit and grease removal systems, oiler system, odor controls, and junction box. These improvements will allow the existing headworks to remain functional until staff receives additional information from the TCEQ regarding any future permit restrictions that could require major changes to the headworks structure. This project will be reduced from $3.5 million to $1.6 million, but the essential elements with the reduction will keep headworks functioning efficiently. 6. Presentation, possible action and discussion regarding the approval of a resolution adopting the Mitigation Action Plan titled "Mitigating Risk," Protecting Brazos County from All Hazards 2012 -2017. (This item is also on consent agenda item #2k.) Brian Hilton, Emergency Management Coordinator, reported that the Mitigation Action Plan is a five -year blueprint for the future, aimed at making communities in Brazos County disaster resistant by reducing or eliminating the long -term risk of loss of life and property from the full range of natural disasters. It meets the requirements of the Disaster Mitigation Act of 2000 (P.L. 106 -390); Section 44 of the Code of Federal Regulations, Part 201.6 and Part 206; and State of Texas Division of Emergency Management standards. An open public process was established to provide multiple opportunities for all sectors in Brazos County to become involved in the planning process and provide input during its drafting stage. The City of College Station has identified ten actions offered in this plan if grant funding becomes available. 7. Council Calendar • Oct. 1 Audit Committee Meeting in City Hall Administrative Conference Room at 4:30 p.m. • Oct. 2 National Night Out at CSPD, 5:00 p.m. • Oct. 2 McLane Leadership in Business Award - Joseph M. DePinto - President/CEO, 7- Eleven at Annenberg Presidential Conference Center, 5:30 p.m. • Oct. 4 P &Z Workshop/Regular Meeting in Council Chambers at 6:00 p.m. (Julie Schultz L WKSHP092712 Minutes Approved 10/11/2012 Page 3 liaison) thow • Oct. 11 City Council Executive Session/Workshop /Regular Meeting, at 5:00, 6:00, and 7:00 p.m. Council reviewed the Council calendar. 8. Presentation, possible action, and discussion on future agenda items: a Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. No future items were requested. 9. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of the Brazos Valley, Arts Council Sub - committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan /College Station Chamber of Commerce, BVSWMA, BVWACS, Convention & Visitors Bureau, Design Review Board, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Neighborhood Parking Taskforce, Joint Relief Funding Review Committee, Landmark Commission. Library Board, Metropolitan Planning Organization, National League of Cities, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Regional Transportation Committee for Council of Governments, Sister City Association, TAMU Student Senate, Texas Municipal League, Youth Advisory Council, Zoning Board of Adjustments. Mayor Berry reported on the Blinn College Brazos Valley Advisory Committee. Councilmember Bricks reported on the BVCOG. Councilmember Ruesink reported on Sisters Cities. Councilmember Lyles reported on the Health Board. Councilmember Mooney reported on the RVP and the CVB. WKSHP092712 Minutes Approved 10/11/2012 Page 4 L ,, 10. Adjournment MOTION: There being no further business, Mayor Berry adjourned the workshop of the College Station City Council at 6:54 p.m. on Thursday, September 27, 2012. Nancy Ben Mayor ATTEST: mi .•_A 4_ / Sherry M. A burn, City Secretary (or c WKSHP092712 Minutes Approved 10/11/2012 Page 5