The URL can be used to link to this page

Home My WebLink About08/23/2012 - Workshop Minutes City Council MINUTES OF THE CITY COUNCIL WORKSHOP L CITY OF COLLEGE STATION AUGUST 23, 2012 STATE OF TEXAS § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick Jess Fields, arrived after roll call Karl Mooney Katy -Marie Lyles Julie Schultz, arrived after roll call Dave Ruesink City Staff: cor David Neeley, City Manager Kathy Merrill, Deputy City Manager Frank Simpson, Deputy City Manager Mary Ann Powell, Deputy City Attorney Sherry Mashburn, City Secretary Shelley Major, Records Management Coordinator 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Nancy Berry at 5:02 p.m. on Thursday, August 23, 2012 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 2. Executive Session In accordance with the Texas Government Code §551.071- Consultation with Attorney and §551.087- Economic Inventive Negotiations, the College Station City Council convened into Executive Session at 5:02 p.m. on Thursday, August 23, 2012 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit: (raw WKSHP082312 Minutes Page 1 • City of Bryan's application with TCEQ for water & sewer permits in Westside /Highway k ir 60 area, near Brushy Water Supply Corporation to decertify City of College Station and certify City of Bryan. • Chavers et al v. Tyrone Morrow et al, No. 10- 20792; Chavers v. Randall Hall et al, Case No. 10 CV -3922. • College Station v. Star Insurance Co., Civil Action No. 4:11 -CV- 02023. • Shirley Maguire and Holly Maguire vs. City of College Station, Cause No. 11 -0025 16- CV -272, in the 272nd District Court of Brazos County, Texas. • Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v. Laura Sue Streigler, City of College Station and James Steven Elkins, No. 11-003172- CV-272, in the 272ndDistrict Court of Brazos County, Tx. • Claim and potential litigation related to a June 24, 2011 collision with a city vehicle. B. Deliberation on economic development negotiations regarding an offer of financial or other incentives for a business prospect; to wit: • Senior Housing Project The Executive Session adjourned at 5:43 p.m. on Thursday, August 23, 2012. 3. Take action, if any, on Executive Session. No action was required from Executive Session. Presentation and proclamation proclaiming September 2012 as Library Card Sign -Up Month. Mayor Berry presented a proclamation to Kathy Nixie, Librarian, and members of the Library committee, naming September 2012 as Library Card Sign -Up Month. 4. Presentation, possible action, and discussion on items listed on the consent agenda. Items 2e, 21, and 2n were pulled for clarification. 2e: Bob Cowell, Executive Director of Development Services, provided a brief explanation on the construction of two bus shelters along the bus routes. He also clarified the 20% match to the grant funds. 21: Jeff Kersten, Executive Director of Fiscal Services, briefly explained the budget allocation of $25,000 for the Chamber of Commerce and the use of HOT tax funds. Royce Hickman, with the Chamber of Commerce, provided additional information. 2n: Jeff Kersten, Executive Director of Fiscal Services, clarified the renewal of a contract for financial advisory services, specifically bond counsel. Council directed staff to go out for RFP in FY13 for FY14 services. WKSHP082312 Minutes Page 2 5. Presentation, possible action, and discussion regarding capacity and planning for upcoming major wastewater collection construction projects. Dave Coleman, Director of Water Services, provided an update on major sanitary sewer collection system projects. These projects include: • Bee Creek sewer trunk line (portions built in 1973) (Replace existing line with 42" line in four phases to stretch the expense out over four years. The existing line will stay in place until Phase 3 is done.) • Wellborn gravity sewer line (New construction is required due to annexation.) • East Side Sewer — Lift Station, Force Main, and Gravity Line (New construction as part of the Bio- Corridor agreement with City of Bryan. Project design is well under way, and the lift station location may change.) • Northeast Trunk Line and Hensel Park Lift Station (Replace existing line, since the Northgate area development may require upgrades. Densities have been revised to reflect recent development patterns. Master Plan updates are underway, but we must coordinate Campus Point plans with TAMU.) • Spring Creek Corporate Campus and Lick Creek Trunk Line (Implications for the development of the Medical Corridor; Spring Creek line is new construction; Lick Creek line would be upsized.). Staff recommends the City proceed with the sewer CIP Projects. All future re- Zonings and development projects should continue to consider effects on the wastewater collection system. 6. Pres entation, possible action, and discussion regarding the South Knoll -The Glade Utility Rehabilitation Project. (This item is also on the Consent Agenda, Item #2d). Chuck Gilman, Director of Capital Projects, reported on the South Knoll /The Glade Utility Rehabilitation Project. Staff recommends the City should continue with the City's initiative to invest in infrastructure rehabilitation to provide excellent customer service. These projects include: sewer lines (relocating service connections); water lines (relocating service connections); street overlay; sidewalk replacement; and tree preservation. We have maintained continuous coordination with CSISD. The total Project Budget is $5.2 million, and the Construction Budget is $4.7 million. The lowest responsive bidder for the Construction Contract was $3.7 million. Construction is expected to begin October 2012, with anticipated completion in October 2013. Construction adjacent to South Knoll Elementary is scheduled to occur during the summer months. The contractor may be allowed to install the sewer line along Boswell during the Winter Break 7. Council Calendar • Sept. 3 City Offices Closed - HOLIDAY • Sept. 6 P &Z Workshop/Meeting in Council Chambers at 6:00 p.m. (Karl Mooney, k lior Liaison) WKSHP082312 Minutes Page 3 • Sept. 13 City Council Executive/Workshop /Regular Meeting at 5:00, 6:00 and 7:00 p.m. Council reviewed the Council calendar. Mayor Berry recessed the Workshop at 6:55 p.m. to allow the Regular Meeting to begin on time. At 9:47 Mayor re- convened the Workshop. 8. Presentation, possible action, and discussion on future agenda items: a Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Councilmember Ruesink requested an item to look at working with TAMU regarding transportation issues. Councilmember Fields requested items on West Nile Virus and public health options, update on Chimney Hill. 9. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of the Brazos Valley, Arts Council Sub - committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan /College Station Chamber of Commerce, BVSWMA, BVWACS, Convention & Visitors Bureau, Design Review Board, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Neighborhood Parking Taskforce, Joint Relief Funding Review Committee, Landmark Commission. Library Board, Metropolitan Planning Organization, National League of Cities, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Regional Transportation Committee for Council of Governments, Sister City Association, TAMU Student Senate, Texas Municipal League, Youth Advisory Council, Zoning Board of Adjustments. Councilmember Schultz reported on the RVP. Mayor Berry also reported on the RVP. Councilmember Ruesink reported on the Sister City delegation to Greiswald, Germany. 10. Adjournment MOTION: There being no further business, Mayor Berry adjourned the workshop of the College Station City Council at 10:04 p.m. on Thursday, August 23, 2012. c WKSHP082312 Minutes Page 4 Nancy Berry, Mayor ATTEST: Sherry M' burn, City Secretary ihor L WKSHP082312 Minutes Page 5