HomeMy WebLinkAbout08/22/2012 - Workshop Minutes City Council MINUTES OF THE CITY COUNCIL BUDGET WORKSHOP
CITY OF COLLEGE STATION
AUGUST 22, 2012
STATE OF TEXAS §
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council:
Blanche Brick
Jess Fields
Karl Mooney
Katy -Marie Lyles, arrived after roll call
Julie Schultz
Dave Ruesink
City Staff:
C r David Neeley, City Manager
Kathy Merrill, Deputy City Manager
Frank Simpson, Deputy City Manager
Mary Ann Powell, Deputy City Attorney
Sherry Mashburn, City Secretary
1. Call to Order and Announce a Quorum is Present
With a quorum present, the Budget Workshop of the College Station City Council was called to
order by Mayor Nancy Berry at 4:13 p.m. on Wednesday, August 22, 2012 in the Carter Creek
Wastewater Training Facility 2200 North Forest Parkway, College Station, Texas 77842.
2. Presentation, possible action, and discussion on the FY 2012 -2013 Proposed Budget.
Jeff Kersten, Executive Director of Fiscal Services, provided a review of the proposed FY12 -13
budget. General Fund Outside Agency funding is proposed at $956,013. This funds RVP, Arts
Council O &M, July 4th fireworks, Brazos Animal Shelter, and Health Department. Other
governmental funds include Economic Development and Chimney Hill. For the Economic
Development Fund, the budget proposes a $300,000 General Fund transfer, an increase to meet
future commitments. FY 13 expenditures are budgeted for Texas Institute for Preclinical Studies
and Reynolds and Reynolds. The Chimney Hill Fund revenues are proposed at $430,825 from
rents and royalties from the tenants. FY 13 expenditures are budgeted for facilities maintenance,
property taxes, and a transfer out to the Electric CIP.
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Csov Special Revenue Funds
• Hotel Tax Fund: The policy issue for this fund is to utilize Hotel Tax funds to encourage
tourism and visitors into College Station, thereby improving the economy within the uses
allowed by state law. Revenues are projected at $3,834,000. Expenditures are projected
at $5,939,926.
• Court Funds and Police Seizure Fund: There are several different funds that are used to
offset costs to the General Fund in the Municipal Court and Police Department within the
uses allowed by state law. These include the Court Technology Fee Fund, the Court
Security Fee Fund, the Juvenile Case Manager Fee Fund, and the Police Seizure Fund.
• Cemetery Funds: There are three funds. The Memorial Cemetery Fund expects
$268,680 in revenues from plot sales and investment income. There is a proposed 10%
increase in the cemetery spaces for the Memorial Cemetery Fund. There are no
expenditures budgeted; operations and maintenance is funded out of the General Fund.
The Memorial Cemetery Perpetual Care Fund has projected $131,641 in revenues from
plot sales and investment income. Advertising expenditures are budgeted at $10,000.
The operations and maintenance is funded out of the General Fund. The Cemetery
Perpetual Fund for the Texas Avenue Cemetery projects revenue at $13,000 from plot
sales and investment income. There are no expenditures budgeted; operations and
maintenance is funded out of the General Fund.
Internal Service Funds
• Self - Insurance Funds: This provides the insurance needs for the City. The
components of this fund include Property Casualty, Employee Benefits, Workers
Compensation, and Unemployment. Employee Benefits is budgeted for $9,656,053
and includes increased City /Employee contributions. Staff is reviewing plan designs
and looking at wellness.
• Equipment Replacement Fund: The Equipment Replacement Policy allows
equipment to be replaced on a scheduled basis. Funds are set aside on an annual
basis for future replacements. Revenue is projected at $3,350,388. Expenditures are
estimated at $2,773,813 for fleet purchases and replacement and other equipment
purchases.
• Utility Customer Service: This provides utility metering, billing and collection
customer services. Revenues are projected at $2,275,776. These are charges to the
Electric, Water, Wastewater, sanitation and Drainage Utilities. Expenditures for
operations and maintenance, and for pay and benefit proposals are budgeted at
$2,273,444.
• Fleet Maintenance Fund: this provides fleet support services to City operations.
Revenues in the amount of $1,672,140 are charges for service received from other
City departments. Expenditures in the amount of $1,681,490 are for operations and
maintenance, an Alternative Fuel Study, and for pay and benefit proposals.
3. Presentation, possible action and discussion on the 2012 -2013 ad valorem tax rate; and
if necessary on calling two public hearings on a proposed ad valorem tax rate for 2012 -2013
Council consensus was to stay with the Effective Tax Rate.
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4. Adjournment
MOTION: There being no further business, Mayor Berry adjourned the budget workshop of the
College Station City Council at 5:40 p.m. on Wednesday, August 22, 2012.
Nancy Berry, Mayor
ATTEST:
S erry Mas ilium, City Secretary
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