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Home My WebLink About05/24/2012 - Workshop Minutes City Council (1010 MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION MAY 24, 2012 STATE OF TEXAS § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick Jess Fields Karl Mooney Katy -Marie Lyles Julie Schultz Dave Ruesink - absent City Staff: flibor Kathy Merrill, Deputy City Manager Frank Simpson, Deputy City Manager Carla Robinson, City Attorney Tanya McNutt, Deputy City Secretary Shelley Major, Records Management Coordinator 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Nancy Berry at 4:35 p.m. on Thursday, May 24, 2012 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 2. Executive Session In accordance with the Texas Government Code §551.071- Consultation with Attorney, §551.074 - Personnel, and §551.087- Economic Development, the College Station City Council convened into Executive Session at 4:36 p.m. on Thursday, May 24, 2012 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit: L WKSHP052412 Minutes Page 1 • City of Bryan's application with TCEQ for water & sewer permits in Westside /Highway 60 area, near Brushy Water Supply Corporation to decertify City of College Station and certify City of Bryan • Chavers et al v. Tyrone Morrow et al, No. 10- 20792; Chavers v. Randall Hall et al, Case No. 10 CV -3922 • College Station v. Star Insurance Co., Civil Action No. 4:11 -CV -02023 • Shirley Maguire and Holly Maguire vs. City of College Station, Cause No. 11 -0025 16- CV -272, in the 272nd District Court of Brazos County, Texas • Tracy Lynn Sheets, City of College Station (Intervener) v. Get Lucky. L.L.C. d/b /a Lux Nightclub and Alex Taylor Ford B. Consultation with Attorney to seek legal advice; to wit: • Atmos Mid -Tex 2012 rate case filing with the Atmos Cities Steering Committee, including the City of College Station. C. Deliberation on the appointment, employment, evaluation. reassignment, duties. discipline. or dismissal of a public officer; to wit: • Council Self - evaluation D. Deliberation on economic incentive negotiations; to wit: • Administrative Services in College Station Business Park • Biocorridor c or The Executive Session adjourned at 5:54 p.m. on Thursday, May 24, 2012. 3. Take action, if any, on Executive Session. No action was required from Executive Session. 4. Presentation, possible action, and discussion on items listed on the consent agenda. No items were pulled for additional clarification. 5. P resentation, possible action, and discussion on a report from the Research Valley Partnership regarding the activities of the organization. Jim Lewis, Chairman Elect, Todd McDaniel, President and CEO, Chris Peterson, Chairman of the Board, Dr. Terry Fossum, Texas A &M Institute for Preclinical Studies, Susan Vestal, VP of Corporate Relations, and Ivan Olsen, Treasurer, presented an overview of the activities and recent developments of the Research Valley Partnership. The Research Valley Partnership is made up of an Executive Committee and a Board of Directors. The RVP develops and conducts their strategic planning process in -house by a steering committee. To date, there have been multiple meetings with stakeholders, and the strategic relations draft is almost complete. Dr. Fossum briefed the council on the Texas A &M Institute for Preclinical Studies (TIPS). This included an overview of the Texas Veterinary WKSHP052412 Minutes Page 2 Cancer Registry. Susan Vestal updated council on the Research Triangle Virtual Offices. The company Data Trak has an office in the Research Triangle and has offered the RVP the use of their space free of charge. This allows the RVP to stay connected with the area. Ivan Olsen, stated that an accounting firm does all the input and bill paying for the RVP. Mr. Peterson added that the accounting software allows the RVP's account to be viewed by the City's designated user online. Mr. Peterson then gave closing remarks. He stated that there are several focus areas that the RVP is currently recruiting in. Energy is one focus, in regards to bio fuel and alternative fuels, along with companies that are innovators in green technology. No action was taken. 6. Presentation and discussion on a report from the Arts Council of Brazos Valley regarding the activities of the organization. Chris Dyer, Executive Director of the Arts Council of Brazos Valley provided a report on the activities of the Arts Council of Brazos Valley for the current fiscal year. The Arts Council's vision is to make the arts accessible to all residents and visitors of the Brazos Valley. Core activities of the Arts Council include: serving affiliate members, administering programs for underserved groups and the general public, providing free artistic opportunities to the public, and providing fee -based artistic classes and programs. The City provides $300,550 in funding to the Arts Council. $100,550 from the General Fund is for Operations and Maintenance, and $200,000 Low from the Hotel Tax Fund is for Affiliate Funding. No action was taken. 7. Presentation, possible action and discussion regarding the renewal of the Interlocal Agreement establishing the Community Emergency Operations Center which will be staffed by a collaborative effort between Brazos County, the cities of College Station and Bryan and Texas A &M University for a cost to the City of College Station of $60,592.89 for the lease agreement for the first year, this proposal is in support of the lease ending April 17, 2018 Fire Chief R.B. Alley updated Council on the collaborative efforts between Brazos County and the City of College Station. The current Interlocal Agreement expires April 2013. The ILA presented tonight is a renewal until April 17, 2018. There has been grant money utilized for equipment, but the CEOC has not received any grant funds for the facility. Staff recommends approval of this ILA on the Consent agenda. No action was taken. 8. Council Calendar • May 28 City Offices Closed — HOLIDAY • June 6 Newman 10 Awards and Luncheon at CS Hilton, 12:00 p.m. L WKSHP052412 Minutes Page 3 L • June 6 Joint Meeting with Citizens Charter Review Advisory Commission in Council Chambers at 4:00 p.m. • June 7 P &Z Workshop /Meeting in Council Chambers at 6:00 p.m. (Dave Ruesink, Liaison) • June 14 City Council Executive /Workshop /Regular Meeting at 5:00, 6:00 and 7:00 p.m. Council reviewed the Council calendar. 8. Presentation, possible action, and discussion on future agenda items: a Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. There were no requests for future agenda items. 9. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of the Brazos Valley, Arts Council Sub - committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Brazos County Health Dept., Brazos Valley Council of Governments, Brazos Valley Wide Area Communications Task Force, BVSWMA, BVWACS, Cemetery Committee, Code Review Committee, Convention & Visitors Bureau, Design Review Board, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Neighborhood Parking Taskforce, Joint Relief Funding Review Committee, Landmark Commission, Library +,,.,. Board, Metropolitan Planning Organization, National League of Cities, Outside Agency Funding Review, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership. Regional Transportation Committee for Council of Governments, Signature Event Task Force, Sister City Association, TAMU Student Senate, Texas Municipal League, Transportation Committee, Zoning Board of Adjustments. Council Member Mooney updated Council on the Convention and Visitors Bureau. Council Member Schultz reported on the RVP meeting. Mayor Berry was elected as Vice -Chair to the Blinn College Brazos Valley Advisory Committee. 10. Adjournment MOTION: There being no further business, Mayor Berry adjourned the workshop of the College Station City Council at 8:35 p.m. on Thursday, May 24, 2012. Nancy Be 4 , Mayor 0 ATTEST: WKSHP052412 Minutes Page 4 L • erry Mas •urn, City Secretary WKSHP052412 Minutes Page 5