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Home My WebLink About04/26/2012 - Workshop Minutes City Council MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION APRIL 26, 2012 STATE OF TEXAS § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick Jess Fields Karl Mooney Katy -Marie Lyles Julie Schultz Dave Ruesink City Staff: David Neeley, City Manager Kathy Merrill, Deputy City Manager Frank Simpson, Deputy City Manager Carla Robinson, City Attorney Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary 1. Call to Order and Announce a Quorum is Present • With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Nancy Berry at 5:00 p.m. on Thursday, April 26, 2012 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 2. Executive Session In accordance with the Texas Government Code §551.071- Consultation with Attorney, §551.072 -Real Estate, and §551.086- Competitive Matters, the College Station City Council convened into Executive Session at 5:00 p.m. on Thursday, April 26, 2012 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit: WKSHPO42612 Minutes Page 1 (11W • City of Bryan's application with TCEQ for water & sewer permits in Westside /Highway 60 area, near Brushy Water Supply Corporation to decertify City of College Station and certify City of Bryan • Chavers et al v. Tyrone Morrow et al, No. 10- 20792; Chavers v. Randall Hall et al, Case No. 10 CV -3922 • College Station v. Star Insurance Co., Civil Action No. 4:11 -CV -02023 • Shirley Maguire and Holly Maguire vs. City of College Station, Cause No. 11 -0025 16- CV -272, in the 272nd District Court of Brazos County, Texas B. Deliberation on the purchase, exchange, lease or value of real property; to wit: • Property located generally southwest of the intersection of Dartmouth Street and Holleman Drive in College Station C. Deliberation whether to vote or take final action on a competitive matter; to wit: • Power Supply The Executive Session adjourned at 5:50 p.m. on Thursday, April 26, 2012. 3. Take action, if any, on Executive Session. No action was required from Executive Session. 4. Presentation, possible action, and discussion on items listed on the consent agenda. Item 2j was pulled for additional clarification. Councilmember Fields also requested that 2h be pulled for a separate vote at the Regular Meeting. 2j: Chuck Gilman, Director of Capital Projects, reported on the status of the landscape maintenance service contracts. The City has reduced costs from $497,000 in 2009 to $459,000 in 2011. Base cuts were increased from ten to eighteen, and we added 26 park sites. Six positions were also eliminated. 5. Presentation, possible action and discussion regarding approval to use Hotel Occupancy Tax funds for Phase I of the Wayfinding Program implemented by the Bryan - College Station Convention and Visitor's Bureau. Frank Simpson, Deputy City Manager, reported that the Master Plan by Corbin was initiated in 2005 with final submittals in 2008 but was never implemented. Recent efforts took off from the 2008 Corbin plan but with modifications and a phased approach. An RFP for implementation was issued February 13, 2012. Four proposals were received; and National Sign Plazas (NSP) was selected. Phase 1 includes eleven destinations with approximately 150 signs. NSP will oversee the development, installation, and maintenance of the signs. The actual contract is between the BCSCVB and NSP with an anticipated September completion before the first football game. The eleven destinations are Texas A &M University, George Bush Library, Brazos County Expo (Bryan), Veterans Athletic Park, Central Park, Blinn College (Bryan), L ie Bryan Regional Athletic Park (Bryan), Northgate Entertainment District, Historic Downtown WKSHPO42612 Minutes Page 2 Bryan (Bryan), Wolf Pen Creek District, and the BCSCVB Visitor Center. The proposed Phase 1 budget is $400,000 using the HOT fund balance, with a proportionate HOT tax funding from each city. If City Council approves this request for a funding commitment, then a FY2012 budget amendment will be brought back at a future meeting for City Council approval. MOTION: Upon a motion made by Councilmember Lyles and a second by Councilmember Ruesink, the City Council voted six (6) for and one (1) opposed, with Councilmember Fields voting against, to approve the request for a funding commitment. The motion carried. 6. Presentation, possible action, and discussion regarding current development activities in the Northgate area. Bob Cowell, Executive Director of Development Services, updated the Council on the Northgate Area development. Northgate is intended to be the City's most urban area and entertainment district. Land uses are to be urban, high- density, and mixed -use because the students are located in such close proximity to campus. There have been numerous public improvements, such as the promenade, parking lot/garage, and waterlines. There has also been a significant private investment in development for an estimated new construction value of $240 million. He provided an overview of five projects: The Plaza, The Stack, TAMU System/American Campus Communities, 717 University Drive, and 1 Street property. The development is aligned with the adopted city goals and policies, and capitalizes on previous City investments and helps to eliminate blighted conditions. Some implications include increased demands on police, fire, water, wastewater along with increased traffic. At 7:03 p.m., a motion made by Councilmember Fields and a second by Mayor Berry, the City Council voted seven (7) for and none (0) opposed, to postpone the remainder of the meeting until after the Regular Meeting. The motion carried unanimously. The Workshop reconvened at 10:20 p.m. 7. Presentation, possible action and discussion regarding a recommendation for revision to the Naming Policy for City Facilities and Sub - facilities. This item was postponed to the next workshop. 8. Council Calendar • April 27 Retirement Reception - Assistant Chief Larry Johnson at Central Baptist Church — Family Life Center - 1991 FM158, 3:00 p.m. • May 3 P &Z Workshop/Meeting in Council Chambers at 6:00 p.m. (Blanche Brick Liaison) • May 10 2012 Hospitality Celebration "Hometown Heroes" at Christopher's World Grill, 1 1 :30 a.m. • May 14 City Council Executive/Workshop /Regular Meeting at 5:00, 6:00 and 7:00 p.m. • May 15 Ribbon Cutting Ceremony - Reclaimed Water Program, 3:00 p.m. WKSHPO42612 Minutes Page 3 Council reviewed the Council calendar. 9. Presentation, possible action, and discussion on future agenda items: a Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. No future agenda items were requested. 10. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of the Brazos Valley, Arts Council Sub - committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Brazos County Health Dept., Brazos Valley Council of Governments, Brazos Valley Wide Area Communications Task Force, BVSWMA, BVWACS, Cemetery Committee, Code Review Committee Convention & Visitors Bureau, Design Review Board, Historic Preservation Committee Interfaith Dialogue Association, Intergovernmental Committee, Joint Neighborhood Parking Taskforce, Joint Relief Funding Review Committee, Landmark Commission Library Board, Metropolitan Planning Organization, National League of Cities, Outside Agency Funding Review, Parks and Recreation Board, Planning and Zoning Commission Research Valley Partnership. Regional Transportation Committee for Council of Governments, Signature Event Task Force, Sister City Association, TAMU Student Senate, Texas Municipal League, Transportation Committee, Zoning Board of Adjustments. Mayor Berry reported on BVSWMA. They are reviewing their bylaws. Councilmember Brick reported on the Lick Creek Nature Advisory Committee. They are working with the consultants. She also reported on the Joint Neighborhood Parking Task Force. The major issue is safety and will be the determining factor. 11. Adjournment MOTION: There being no further business, Mayor Berry adjourned the workshop of the College Station City Council at 10:24 p.m. on Thursday, April 26, 2012. Nancy Berry, Mayor ATTEST: Sherry Mashb , City Secretary WKSHPO42612 Minutes Page 4