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Home My WebLink About04/12/2012 - Workshop Minutes City Council MINUTES OF THE CITY COUNCIL WORKSHOP (1■19 CITY OF COLLEGE STATION APRIL 12, 2012 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick Jess Fields Karl Mooney Katy -Marie Lyles Julie Schultz Dave Ruesink City Staff: L David Neeley, City Manager Kathy Merrill, Deputy City Manager Frank Simpson, Deputy City Manager Carla Robinson, City Attorney Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Nancy Berry at 5:00 p.m. on Thursday, April 12, 2012 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 2. Executive Session In accordance with the Texas Government Code §551.071- Consultation with Attorney and §551.087- Economic Incentive Negotiation, the College Station City Council convened into Executive Session at 5:00 p.m. on Thursday, April 12, 2012 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit: WKSHPO41212 Minutes Page 1 cor • City of Bryan's application with TCEQ for water & sewer permits in Westside /Highway 60 area, near Brushy Water Supply Corporation to decertify City of College Station and certify City of Bryan • Chavers et al v. Tyrone Morrow et al, No. 10- 20792; Chavers v. Randall Hall et al, Case No. 10 CV -3922 • College Station v. Star Insurance Co., Civil Action No. 4:11 -CV -02023 • Shirley Maguire and Holly Maguire vs. City of College Station, Cause No. 11 -0025 16- CV -272, in the 272nd District Court of Brazos County, Texas • Tracy Lynn Sheets, City of College Station (Intervener) v. Get Lucky, L.L.C. d/b /a Lux Nightclub and Alex Taylor Ford B. Consultation with Attorney to seek legal advice; to wit: • Legal issues related to abandonment of right -of -way in the Northgate area C. Deliberation on economic development negotiations; to wit: • Behavioral healthcare facility The Executive Session adjourned at 6:05 p.m. on Thursday, April 12, 2012. 3. Take action, if any, on Executive Session. No action was required from Executive Session. ,.. 4. Presentation of Proclamation declaring April 14 -20, 2012 as Money Week Brazos Valley. The Mayor and Council presented Ken Fogle, United Way Board President, with a proclamation declaring April 14 -20 as Money Week Brazos Valley. 5. Presentation, possible action, and discussion on items listed on the consent agenda. No items were pulled for additional clarification. Councilmember Fields stated he wanted to pull item 2j for a separate vote. 6. Presentation, possible action, and discussion relating to receiving the annual audit reports and Comprehensive Annual Financial Report (CAFR) for the fiscal year ended September 30, 2011. Jeff Kersten, Executive Director of Fiscal Services, presented the CAFR for FY 11. He reported that our net assets $410,669,001 with a $7,937,360 increase from last year. Unrestricted net assets are $62,908,795 and restricted net assets are $27,153,738. Most of our net assets are capital assets ($320,606,468). Ingram Wallis & Co. is the City's external auditor. Mr. Wallis commended staff for their assistance in getting the audit done. Their opinion is unqualified, the highest level of assurance. They presented the report to the Audit Committee on March 26, and the Audit Committee recommends Council accept the reports and CAFR. WKSHPO41212 Minutes Page 2 MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember Mooney, the City Council voted seven (7) for and none (0) opposed, to accept the annual audit report and CAFR. The motion carried unanimously. 7. Presentation, possible action, and discussion regarding changing the date of the May 10th Council Meeting to Monday, May 14th. Council consensus was to move the meeting to Monday, May 14, at the regular times. 8. Council Calendar • April 13 Emerging Technologies Building Dedication Ceremony at the Corner of North Bizzell Street and University Drive, 2:00 p.m. • April 13 Mosbacher Institute presents Robert W. Pease, President CEO, Motiva Enterprises at Annenberg Presidential Conference Center, 4:00 p.m. • April 13 Citizen Fire Academy Alumni Annual picnic, Veterans Park - American Pavilion 6:00 pm • April 19 BCS Chamber of Commerce - Business After Hours at Vineyard Court - 1500 George Bush Drive, 5:30 p.m. • April 19 P &Z Workshop Meeting in Council Chambers at 6:00 p.m. (Jess Fields, Liaison) • April 26 City Council Executive/Workshop /Regular Meeting at 5:00, 6:00 and 7:00 p.m. ( iar Council reviewed the Council calendar. 9. Presentation, possible action, and discussion on future agenda items: a Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Councilmember Fields asked to revisit the tree ordinance. There was no consensus. 10. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of the Brazos Valley, Arts Council Sub - committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Brazos County Health Dept., Brazos Valley Council of Governments, Brazos Valley Wide Area Communications Task Force, BVSWMA, BVWACS, Cemetery Committee, Code Review Committee, Convention & Visitors Bureau, Design Review Board, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Neighborhood Parking Taskforce, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, National League of Cities, Outside Agency Funding Review, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership. Regional Transportation Committee for Council of Governments, Signature Event Task Force, Sister City Association, TAMU Student Senate, Texas Municipal League, Transportation Committee, Zoning Board of Adjustments. WKSHPO41212 Minutes Page 3 Mayor Berry reported there was a COG meeting this week. Senator Kay Bailey Hutchison was the speaker. Councilmember Lyles reported on the Brazos County Health Department. Councilmember Ruesink reported on a student visit from Japan for Sister Cities. They are also firming up the trip to Salamanca in May. 11. Adjournment MOTION: There being no further business, Mayor Berry adjourned the workshop of the College Station City Council at 6:50 p.m. on Thursday, April 12, 2012. 4 Nancy Berry, Mayor ATTEST: Sherry Ma•`•urn, City Secretary L WKSHPO41212 Minutes Page 4