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Home My WebLink About03/08/2012 - Workshop Minutes City Council MINUTES OF THE CITY COUNCIL WORKSHOP L CITY OF COLLEGE STATION MARCH 8, 2012 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick Jess Fields Karl Mooney Katy -Marie Lyles Julie Schultz Dave Ruesink City Staff: L David Neeley, City Manager Kathy Merrill, Deputy City Manager Frank Simpson, Deputy City Manager Carla Robinson, City Attorney Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Nancy Berry at 4:06 p.m. on Thursday, March 8, 2012 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 1. Presentation of a Centennial Proclamation for the Girl Scouts, declaring 2012 as the "Year of the Girl ". Mayor Berry presented the proclamation celebrating 100 years of Girl Scouts to Brownie, Sarah Williams. 2. Presentation, possible action, and discussion on items listed on the consent agenda. Items 2f and 2i were pulled for additional clarification. WKSHP030812 Minutes Page 1 2f: Chuck Gilman, Director of Capital Projects, said about 80% of the poles have been powder coated and is primarily aesthetic. 2i: Randall Heye, Economic Development Analyst, stated we may not see the full impact until the Bio- corridor is fully completed. 3. Presentation, possible action and discussion regarding the presentation and information on the Revenue Rescue cost recovery program. The purpose of this program is to recover some of the costs associated with the emergency response of the fire department to vehicle accidents, vehicle fires and response to hazardous material spills or leaks. R.B. Alley, Fire Chief, reported that Intermedix is the nation's leading emergency response billing company. They bill for hundreds of clients in 19 states. The Bryan Fire Department and Brazos County Volunteer Departments currently participate. The staff is dedicated to fire billing and ONLY fire billing; they assist each city in the implementation in its own custom billing policy. The program is for the recovery of expenses for response to incidents caused through negligence or other risky behavior; it is not necessarily limited just to collisions, but the scope is determined by the client. This is a way of shifting existing funding from tactical response to strategic investments, such as training, public education, and fire prevention. For 2009, Revenue Rescue received 316 submissions from Bryan Fire Department and collected $82,373 for an average of $260.67 per submission. The average payment takes 65 days to collect, and the time frame increases with the size of the invoice. Keys to maximizing our recovery include a City policy and wording of an ordinance for a dramatic impact on collections, timeliness of submissions, and documentation. The process would begin with the at -fault person's insurance would be contacted by Intermedix for collection. 20% of whatever is collected is paid to the contractor monthly. If the recipient of services intentionally caused an illegal act or was involved in risky behavior, the individual could receive a bill for services; e.g. arson, meth lab, driving intoxicated, and driving without a license or required insurance coverage. The individual billing cases would result after consultation with Legal and the City Manager's Office. Every accident will not be a billable accident, but a typical billing scenario would involve $500 for the fire engine, $250 for clean up materials for fluids from the accident, and $750 for the use of extraction tools, for a total of $1,550. The item is on the Consent Agenda, and staff recommends approval. 4. Presentation, possible action and discussion on the public engagement process for transportation capital improvement projects. Chuck Gilman, Director of Capital Projects, reported that in 2007 they established a public engagement process for transportation projects. Public Hearings have been increased to allow Council consideration of the design contract, resolutions for land acquisition, and prior to advertising for construction bids. Staff recommends that the City continue to provide the Council updates on important projects during Council meetings and retreats, continue the current level of public engagement, and conduct a public hearing prior to advertising for construction bids. L WKSHP030812 Minutes Page 2 5. Council Calendar • March 14 Brazos Valley Veteran's Memorial Committee at Veteran's Park, 11:30 a.m. • March 15 P &Z Workshop/Meeting in Council Chambers at 6:00 p.m. (Karl Mooney, Liaison) • March 19 Ribbon Cutting - Completion of Barron Road Phase II and Victoria Avenue Extension at Victoria Avenue, 9:00 a.m. • March 19 Intergovernmental Committee Meetings at BVCOG, 12:00 p.m. • March 20 Arts Council Ad Hoc Committee Meeting at Arts Council - 2275 Dartmouth, 4:30 p.m. • March 22 City Council Workshop/Regular Meeting at 3:00 p.m. and 7:00 p.m. Council reviewed the Council calendar. The ad hoc Parking Committee will be meeting on March 21 at 5:30 p.m. at City Hall. 6. Presentation, possible action, and discussion on future agenda items: a Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Councilmember Brick asked to see an update on our major transportation plan, including developed areas and new roads. City Manager Neeley said he will visit with Bob Cowell to see how this can be presented at a future workshop. Councilmember Ruesink said he still has difficulty finding addresses while driving. He would like to see more uniformity related to placement. Bob Cowell stated there are some standards, but they may not be adequate. 7. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of the Brazos Valley, Arts Council Sub - committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Brazos County Health Dept., Brazos Valley Council of Governments, Brazos Valley Wide Area Communications Task Force, BVSWMA, BVWACS, Cemetery Committee, Code Review Committee, Convention & Visitors Bureau, Design Review Board, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Neighborhood Parking Taskforce, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, National League of Cities, Outside Agency Funding Review, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership. Regional Transportation Committee for Council of Governments, Signature Event Task Force, Sister City Association, TAMU Student Senate, Texas Municipal League, Transportation Committee. Zoning Board of Adjustments. Councilmember Fields reported that Savor the Arts will be at the Bush Rotunda on March 24 from 7:00 — 9:00 p.m. WKSHP030812 Minutes Page 3 Councilmember Brick reported the Bike Pedestrian Greenways Committee is organizing a cleanup day. Councilmember Schultz reported on the Historic Preservation Committee and the 75 Anniversary Committee. They will be coming before the Council to report on their planned events. Councilmember Lyles reported on the Board of Health meetings. A major policy change has been instituted related to immunizations. Councilmember Mooney reported on BVSWMA and stated they are drawing to a close the Borrowed Employee Agreement. They are also looking at collecting solid waste from the surrounding areas. Councilmember Ruesink reported on Sister Cities. They will not be having a Youth Exchange with Greifswald, Germany. They are considering an adult exchange instead. 8. Executive Session In accordance with the Texas Government Code §551.071- Consultation with Attorney and §551.072 -Real Estate, the College Station City Council convened into Executive Session at 5:29 p.m. on Thursday, March 8, 2012 in order to continue discussing matters pertaining to: Cor A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit: • City of Bryan's application with TCEQ for water & sewer permits in Westside /Highway 60 area, near Brushy Water Supply Corporation to decertify City of College Station and certify City of Bryan • Chavers et al v. Tyrone Morrow et al, No. 10- 20792; Chavers v. Randall Hall et al, Case No. 10 CV -3922 • College Station v. Star Insurance Co., Civil Action No. 4:11 -CV -02023 • Shirley Maguire and Holly Maguire vs. City of College Station, Cause No. 11 -0025 16- CV -272, in the 272nd District Court of Brazos County, Texas • Texas RE Compliance Issue B. Consultation with Attorney to seek legal advice; to wit: • Legal advice concerning termination of the Borrowed Employees Agreement Between BVSWMA, Inc. and the City of College Station. C. Deliberation on the purchase, exchange, lease or value of real property; to wit: • Property located generally northwest of the intersection of First Street and Church Avenue in College Station • Property located generally southwest of the intersection of Dartmouth Street and Holleman Drive in College Station The Executive Session adjourned at 7:04 p.m. on Thursday, March 8, 2012. WKSHP030812 Minutes Page 4 No action was required from Executive Session. 9. Adjournment MOTION: There being no further business, Mayor Berry adjourned the workshop of the College Station City Council at 7:04 p.m. on Thursday, March 8, 2012. Nancy Berry, Mayor ATTEST: Sherry Mash 1i m, City Secretary L WKSHP030812 Minutes Page 5