HomeMy WebLinkAboutcell tower policy and procedure TELECOMMUNICATION FAClLIT(IES)
POLICY AND PROCEDURES FOR LOCATING ON CITY PROPERTY
I. INTRODUCTION
The telecommunications industry will continue to need facilities to support the growing cell phone
demands in College Station. In August, 2002 a City staff committee was created to consider how to
address what will become an increasing demand for a greater number of towers. In October, 2002
the Planning & Zoning Committee and City Council provided direction for these policies and
procedures.
II. PURPOSE:
In siting cellular facilities the City has two distinct roles - one of regulator and one of lessor for cell
tower facilities on City property. The purpose of this policy is to establish procedures for the leasing
of City property and facilities to cellular communications providers which requires co-location of
telecommunication facilities if feasible.
III. POLICY
The City may lease City property or facilities under certain terms and conditions. All leases shall be
non-exclusive. Telecommunication installations must meet all permitting requirements, as well as, all
applicable federal, state or local laws and ordinances.
Development Services shall be responsible for the (1) zoning and permitting process as provided
under the Unified Development Code and any other applicable codes and ordinances and (2)
maintaining a list of potential siting locations including City premises.
The Office of Technology and Information Services (OTIS) shall be responsible for the lease of City
facilities to cellular communication providers. All leases are subject to City Council approval on a
case-by-case basis.
a)
b)
c)
Lessee Rent will be determined with the coordination of the Office of Budget and Strategic
Planning (OB&SP) using the following evaluation factors that apply to the telecommunication
installation:
· fair market value of the telecommunication facility
· land costs of the proposed City premises as determined by the City's Land Agent
· value of City asset should the equipment be placed on a City facility
· fees paid to other governmental agencies for similar installations
· fees paid to private lessors
· costs of installation
· costs to City for providing staff to allow provider access to secure areas for on-going
maintenance or emergency repairs
· whether the facility would enhance or deteriorate value of City facility or property
· design of the telecommunication equipment
OTIS will coordinate the selection of a City property or facility for the telecommunication
infrastructure with the appropriate department.
The City's Parks and Recreation Advisory Board will review telecommunication facilities
proposed to be installed in City Parks prior to City Council consideration.
d)
e)
OTIS will coordinate problem resolution subsequent to the installation of the
telecommunication facility.
All lease revenues will be placed in the fund associated with the affected department on which
the telecommunication facility resides. First priority for use of these funds will be to maintain
and improve the site location where the telecommunication facility was installed.
The City may restrict the number of cell towers, antennae, or telecommunication equipment on City
premises for any reason including but not limited to aesthetics, the proliferation of telecommunication
equipment at a particular site, radio interference, structural integrity, public safety. Submittal of a
telecommunication proposal does not bind the City to any provisions of the proposal.
IV.
b)
c)
d)
e)
f)
g)
Procedures:
A request to lease City property or facilities:
1) Shall be submitted to OTIS in writing.
2) Must include, but is not limited to, the provider's legal name and status, corporate as
well as local contact information, description of the site requested, proposed rental fee,
description of proposed telecommunication facility, site lay-out, representative drawings
of proposed telecommunication facility and any other information reasonably necessary
for the City to make a decision on whether or not to lease the property or facility.
Provider must sign the City's lease agreement and provide associated documents prior to the
agreement being submitted to the City Council for consideration.
Provider must design and construct the telecommunications facility to accommodate other
telecommunication providers. If it is not feasible to design a co-location facility, provider must
explain the reasons why it is unable to do so.
Provider must disclose whether it intends to sublease or lease any space on the facility to
secondary telecommunications providers.
All subleases will be subject to an additional lease fee.
OTIS will determine if provider's proposal is feasible or if the City has the legal right to lease
the proposed City property.
OTIS will negotiate a lease agreement, and coordinate the submission of the lease to the City
Council for consideration.
APPROVED:
Ron Silvia, Mayor
Date