HomeMy WebLinkAbout03/05/2002 - Regular Minutes - Parks BoardMINUTES -
College Station Parks and Recreation Ad N
Regular Meeting
Tuesday, March 5, 2002, at 6:00 1).
C' H ]Iry I
tty a ra n ng loom
1101 Texas Avenue
College Station, Texas
Staff Present: Eric Ploeger, Assistant Director of Parks anc' "ccreat�- : 1:: ''
Forestry Superintendent; Pete Vanecek, Senior Park Planiic Jclf l A and
Strategic Planning Director; Bill Cody, Risk Manager; Kris L. !c, Bu.
Board Members Present: John Nichols, Chair; Don Allison: Larry 1 qwo, ;lenn
Schroeder; Jon Turton; Bill Davis; Laura Wood (Alternate).
Board Member Absent: Glen Davis.
Guests: Charles Burditt and Billy Drum, Urban Forest "urditt
Associates.
Visitors:
Bonnie Merz, 1700 Southwest Parkway, #173, College Static " -xas
% Jamie Lofand, 701 Balcones Drive, #9A, College Station, Te, - 7845
1. Call to order: The meeting was called to order by Chairs n Nicb( �!t 6:W7 i.m.
2. Pardon - possible action concerning requests for a' icy ; from
meeting: Don Allison made a motion to accept the absc r (; vis as
excused. Larry Farnsworth seconded the motion. All N\ in 1a, n:: otion
passed unanimously.
3. Hear visitors: No visitors spoke during this time.
4. Discussion, and possible approval of the minutes fro- the S - 'al ` 1 --'ng of
February 5, 2002, and the Regular Meeting of Febru: .,. 12, t 'I'l de a
motion to approve the minutes of February 5, 2002. Lary -, All
were in favor, and the motion passed unanimously.
Glenn Schroeder made a motion to approve the minut from F - '_002.
Larry seconded the motion. All were in favor, and the m i pass p an sly.
5. Review, discussion, and possible action concerning I' -ird a +' . De-)t liental
Goals and Objectives, and City Council Strategic Iss "ric :g� I that
he did not have anything specific to report under this item
Parks and Recreation Advisory Board
Regular Meeting
Tuesday, March 5, 1002
Page I of 5
6. Review, discussion, and possible action concerning the current {"apital
Improvement Project Report: Eric reported on two (2) i; ns:
1. The Interlocal Agreement between the City of Cc'' •ge St pion, t' Iege
Station Independent School District, and the Rock Pral, : Parei. hers
Organization concerning the repair of the Jack and Dorothy 1\: IIer Pa ding
Tract is scheduled to go to the City Council for considers )n on :,day,
March 14, 2002. If the agreement is approved by Council, the 1"roject A,%. _,o out
to bid the following day.
2. The City held a bid opening for the Lincoln Center r.,,, -Nway T gran " eject,
and the project is also scheduled to go to the City(', .cil f cons: a on
March 10.
Glenn S. asked if there had been any progress on the Inirchave of lar. a to
Woodway Park. Eric responded that progress is being ma '
This item was a report only, and no motion was made.
7. Report, discussion, and possible action concerning fl- nropo-" 1 TT.-',.,.. _rest
Management Plan (City Council Vision Statement t.
; tratr .,, 4. u, _ stry
Superintendent Ross Albrecht said that the develops:.:it
of in U! )rest
Management Plan has been a goal of the Parks and Recrea;:
n Ad sory B : the
past few years, and has recently become a goal of the Cite _
ounc -1s well. .:sts
for Qualifications (RFQ) went out in October 2001, to fi
) Fi s. (A c, the
RFQ was included in the Board packets.) Three (3) firm
�,)or. 1. to th:, ;lest,
and Burditt Associates from Conroe was contracted to wo, .:
on the Man. I;� stated
that a draft plan is scheduled to go to the City Council f r
consid' ration o'• ' 'Iy 9,
2002 (Note: the presentation to Council has moved to :
- 13, : 02 . , the
Department would like to have approval from the Board t
rcha. I`uss i ced
Charles Burditt and Billy Drum who gave an update on t] i c
rogre, 'o date.
Mr. Burditt and Mr. Drum gave an overview of the Urba
" orc `Janagc "Ian
by showing a PowerPoint presentation and handing
I .m ou i See
attachments —please note that the data used for the Poit
;. lily,
and not taken from actual College Station numbers.)
Mr. Burditt said that risk is one of the greatest issue
r a, c— i• and
expressed the importance of College Station having a trc. r
: n. .iic,I y in
place.
John Nichols stated that the Urban Forest Management I'! > > sl,o ' 1 Le inc �ted
into the Recreation, Park, and Open Space Master Plan as ;1 i zd.
Parks and Recreation Advisory Board
Regular Meeting
Tuesday, March 5, 2002
Page 2 of 5
Eric said that a special meeting may need to be set up in lay Ap::l or early ' ! -iy for
possible Board approval of the draft plan before it is preser � ,: d to V_- City Co c i 1.
This item was a report only, and no motion was made.
8. Discussion, consideration, and possible action concernin,' poten t ial futur �,
improvement projects: Eric stated that included in the L'o,!rd 1 !sets was t of
the potential future capital improvement program (CIP) pro ec , ,s rankec c - der
by project category. He added that staff had prepared three additiona' ':ing
sheets for three (3) scenarios for the upcoming bond issue. :lc I . As and I' 'Lion
Department could receive:
• $5 million;
• $6 million; or
• $7 million.
Eric said that the City's list of proposed future CIP projects i e present tn the
City Council on March 28, 2002. He asked that the Boar i L..'. die ranki -ets
by shaded priority and return them to Kris Lehde by Mond 15` T alts
will then be e- mailed to the Board.
Eric added that with the help of O'Malley Engineers, he red;,.i s r". of the f - cs for
the Veterans Park and Athletic Complex, Phase R develop r1.cnt. 1 1) assed I out
to the Board. Because of the cost to develop Phase II of the h: r':. Board C ssed
the following options:
1. Submit the Phase][[ development as a separate item on tl. r
2. Develop Phase II in two (2) parts (i.e. softball comp' c• Irci +nd
pavilion).
The Board was particularly concerned with the hitli cost 1 , 7 . eld
softball complex. Eric said that there are some areas of tl : l ; . -
could be reduced, but it would also reduce the quality of' 'ter
some discussion, Eric said that he would bring a more rc ('; 1 the
costs involved with a more specific explanation of the p! , , t for
their review for the April meeting.
This item was intended for discussion only, and no motion v
9. Discussion, consideration, and possible action conce
Year 2003 budget issues and priorities: Eric stated that
process started in January. He introduced the City's Bu(
Director, Jeff Kersten. Jeff said that this is the th i rd yep -
solicited input from advisory boards early in the bu('get 1
boards will be taken to the City Council during their
Retreat in May to be considered in the overall strategic p 1
Jeff said that the Budget Office would like to have any
Parks and Recreation Advisory Board
Regular Meeting
Tuesday, March S, 2002
Page 3 of 5
let
t:
ag
13L:
ias
_ ec
.he
; ng
:d bud;
t css.
k vvitl � :1
: 60
days (around May 0). He handed out a sheet of questW!is h_ it * sought fror, the
boards (see attachment).
John N. asked if Parks staff had any input. Eric responded '�:i Council strat -gies
are a staff priority. This item will be placed on the April a i, John urged a- ! one
who might have any thoughts for the budget process to e- '11 m to Kris r to
the April meeting; Kris will circulate any comments to t' �c the Bo.+.r('. ;hn
added that it would be important to include the Parks and ' •crca- 1 Advi,:;; and
Goal to purchase batting cages and backstops for Bee : I; in the L 'get
process.
This item was intended to solicit input only, and no motion Nvas i Je.
10. Discussion, consideration, and possible action concerni k land dedication
request for the Legacy Addition Subdivision: Senior 1 'r Pets: N' cek
stated that the developer of the Legacy Addition Subdivi - ")sir lot
subdivision next to Sun Meadows, off of Graham Road. 7 :u. u' '.1r aly
.223 acres, and the proposed development is in close t :)'uutl� A,
Edelweiss, Westfield, and Jack and Dorothy Miller parks.
Glenn S. made a motion to accept the fee in lieu of lar t' : Legacy Addition
Subdivision. Bill seconded the motion. All were in hN n the motion r: - sed
unanimously.
Jon T. made a motion that the Parks and Recreation Advi on 'lat
the Planning and Zoning Commission consider rc qucstin; on
Subdivision provide access at the end of the c. - .! - do - s�i , ks
through the greenway or greenbelt adjacent t,) en,: -sac. Sill
seconded the motion. All were in favor, and the motion pa:;: un mously.
John N. suggested that staff present a thoroup!ifare I f park !•ind
dedication requests.
11. Report, discussion, and possible action concerning a t' > at
was held on February 28, 2002, to discuss po- ;sible ! or
neighborhood parks (City Council Vision Statcin crit # ire. �d
that Don Allision and Bill Davis were at the fuc gro Parks S,. . for
Secretary, Pam Springfield, put together notes from the ,ii ce ottachm v7t).
There is $200,000 budgeted in Fiscal Year 2002 for dev,. i Er; aid
that the focus group had met on this topic before. Afte he
group, the suggestion had been presented to the City Cour _,pe
of monetary incentives. During that meeting, the Counc up
with some alternative ideas other than monetary inccntiv )rt
only, and no motion was made. This item will Le o r futi
Parks and Recreation Advisory Board
Regular Meeting
Tuesday, March S, 2002
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12. Possible appointment of a Fees Subcommittee: F tal
I%W appointment of a Fees Subcommittee is part of the D,- t' ;et
process. Glenn Schroeder, Larry Farnsworth, and Bill Da )n,
and were appointed to, the Fees Subcommittee. No motior.
13. Discussion of next meeting dates and agendas:
Meeting Date
Tuesday, April 9, 2002, at 6:00 p.m.
Possible Agenda Items
Discussion of the Veterans Park and At!:! -ti Cc or
development.
Discussion of the future CIP.
14. Adjourn: The meeting adjourned at 8:20 p.m.
4
Parks and Recreation Advisory Board
Regular Meeting
Tuesday, March 5, 1002
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