HomeMy WebLinkAbout11/17/2011 - Regular Minutes - Sunset Advisory CommitteeMINUTES OF THE SUNSET ADVISORY COMMISSION
CITY OF COLLEGE STATION
NOVEMBER 17, 2011
STATE OF TEXAS §
COUNTY OF BRAZOS §
Present:
Dick Birdwell, Chairman
Gary Erwin
M.D. Marshall
Merribeth Kahlich
City Staff:
Shelley Major, Records Management Coordinator
1. Call to Order.
With a quorum present, the Regular Meeting of the Sunset Advisory Commission was
called to order by Chairman Dick Birdwell at 6:08 p.m. on Thursday, November 17, 2011
in the Administrative Conference Room of the City of College Station City Hall, 1101
Texas Avenue, College Station, Texas 77842.
2. Hear Visitors.
No visitors present.
3. Presentation, discussion and possible action to approve meeting minutes from
September 22, 2011.
MOTION: Upon a motion made by Commission Member Marshall and a second by
Commission member Erwin, the Sunset Advisory Commission voted four (4) for and
none (0) opposed, to approve the minutes from the September 22, 2011 meeting.
4. Presentation, discussion and possible action on the status of open commission
positions.
Staff updated the commission on the status of the application process. The appointment
of two new members to fill the open vacancies is scheduled for the December 8` 2011
City Council meeting.
No action required.
5. Presentation, discussion and possible action on sunset policy and committee
interview process.
Chairman Birdwell presented a rough draft of the Sunset policy and questionnaire for
commission review. The Commission requested that the approved draft be prepared by
staff for review at the December meeting. The length of time for each committee
chairperson and liaison to return the questionnaires was set at 60 days. It was also
decided that the appointments of commission members to attend each board, committee
and commission meeting will be decided at the next meeting after the two new members
are seated on the commission.
MOTION: Upon a motion made by Commission Member Marshall and a second by
Commission member Kahlich, the Sunset Advisory Commission voted four (4) for and
none (0) opposed, to approve the draft policy, questionnaire, and submittal deadline.
6. Presentation, possible action, and discussion on future agenda items — A Sunset
Advisory Commission member may inquire about a subject for which notice has not
been given. A statement of specific factual information or the recitation of existing
Policy may be give. Any deliberation shall be limited to a proposal to place the
subject for a subsequent meeting.
Members requested that the appointments to attend committee meetings be added to the
December meeting.
The Sunset Advisory Commission agreed to meeting as regularly scheduled in December
(I 5th
7. Adjournment
There being no further business, Chairman Dick Birdwell adjourned the Regular Meeting
of the Sunset Review Commission at 6:29 p.m. on Thursday, November 17, 2011.
zz /
Dick Birdwell, Chairman
ATTEST:
Shelley Major, Staff Liaison
Records Management Coordinator