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Northgate
City of College Station, Texas
Embracing the Past, Exploring
the Future.
FY2003-2004
Approved
Budget
65th Anniversary Edition
Northgate
2003
CITY OF
COLLEGE STATION
APPROVED BUDGET
FOR FISCAL YEAR
OCTOBER 1, 2003 TO SEPTEMBER 30, 2004
MAYOR
RON SILVIA
JOHN HAPP, COUNCILMAN
SCOTT MEARS, COUNCILMAN
ROBERT WAREING, COUNCILMAN
ANNE HAZEN, MAYOR PRO-TEM
DENNIS MALONEY, COUNCILMAN
JAMES MASSEY, COUNCILMAN
THOMAS E. BRYMER, CITY MANAGER
JEFF KERSTEN, BUDGET AND STRATEGIC
PLANNING DIRECTOR
www.ci.college-station.tx.us
The Government Finance Officers Association of the United States and
Canada (GFOA) presented a Distinguished Budget Presentation Award
to the City of College Station, Texas for its annual budget for the fiscal
year beginning October 1, 2002.
In order to receive this award, a governmental unit must publish a
budget document that meets program criteria as a policy document, as
an operations guide, as a financial plan, and as a communications
device. The award is valid for a period of one year only. We believe
that our current budget continues to conform to program requirements,
and we are submitting it to GFOA to determine its eligibility for another
award.
CITY OF COLLEGE STATION, TEXAS
PRINCIPAL CITY OFFICIALS
OCTOBER 2003
ELECTED OFFICIALS:
MAYOR...................................................................................................RON SILVIA
COUNCIL MEMBERS.................................................ANNE HAZEN, MAYOR PRO-TEM
JOHN HAPP
ROBERT WAREING
SCOTT MEARS
DENNIS MALONEY
JAMES MASSEY
CITY ADMINISTRATION:
CITY MANAGER..........................................................................THOMAS E. BRYMER
ASSISTANT CITY MANAGER ................................................................GLENN BROWN
DIRECTOR OF PUBLIC UTILITIES......................................................JOHN C. WOODY
POLICE CHIEF............................................................................EDGAR R. FELDMAN
FIRE CHIEF....................................................................................DAVID GIORDANO
DIRECTOR OF FISCAL SERVICES......................................................CHARLES CRYAN
BUDGET AND STRATEGIC PLANNING DIRECTOR.................................JEFF KERSTEN
DIRECTOR OF PUBLIC WORKS...............................................................MARK SMITH
DIRECTOR OF PARKS AND RECREATION....................................STEPHEN C. BEACHY
DIRECTOR OF DEVELOPMENT SERVICES...........................................KELLY TEMPLIN
DIRECTOR OF THE OFFICE OF TECHNOLOGY
AND INFORMATION SERVICES.......................................................OLIVIA BURNSIDE
DIRECTOR OF HUMAN RESOURCES.................................................JULIE O?CONNELL
DIRECTOR OF ECONOMIC DEVELOPMENT.................................................KIM FOUTZ
CITY ATTORNEY........................................................................HARVEY CARGILL, Jr.
CITY SECRETARY...........................................................................CONNIE L. HOOKS
Embracing the Past
Exploring the Future
TABLE OF CONTENTS
Transmittal Letter...................................................................................................i
Executive Summary
Executive Summary.........................................................................................1
Fiscal Year Comparison Summary..................................................................23
Graph of Net Operating Budget......................................................................24
All Funds Summary......................................................................................25
Analysis of Tax Rate......................................................................................26
Analysis of Property Evaluations.....................................................................27
City Organization Chart.................................................................................28
Strategic Plan Summary......................................................................................29
Council Vision Statements
Core Services................................................................................................31
Service Levels and Performance Measures..................................................40
Parks and Leisure Services.............................................................................99
Service Levels and Performance Measures................................................102
Planning and Development..........................................................................117
Service Levels and Performance Measures................................................118
Economic Development ..............................................................................125
Service Levels and Performance Measures................................................127
Financial Summaries
General Government Funds
General Fund.........................................................................................131
Police Department..........................................................................136
Fire Department.............................................................................138
Public Works..................................................................................140
Parks and Recreation......................................................................142
TABLE OF CONTENTS
Library...........................................................................................144
Development Services.....................................................................146
Office of Technology and Information Services..................................148
Fiscal Services................................................................................150
General Government.......................................................................152
Debt Service Fund..................................................................................154
Parks Xtra Education Fund......................................................................160
Economic Development Fund..................................................................162
Court Security Fund................................................................................164
Court Technology Fund..........................................................................166
Police Seizure Fund................................................................................168
General Government Capital Improvement Projects..................................170
Enterprise Funds
Combined Utility Funds...........................................................................187
Public Utilities Department......................................................................188
Electric...........................................................................................189
Water............................................................................................190
Wastewater....................................................................................193
Sanitation..............................................................................................196
Parking Enterprise Fund..........................................................................199
Brazos Valley Solid Waste Management Agency........................................202
Utility Capital Improvement Projects........................................................205
Special Revenue Funds
Hotel/Motel Fund...................................................................................219
Community Development Fund ..............................................................222
Wolf Pen Creek TIF................................................................................224
TABLE OF CONTENTS
Cemetery Perpetual Care Fund................................................................226
Internal Service Funds
Internal Services Fund.............................................................................229
Print/Mail Fund......................................................................................230
Communications Fund............................................................................232
Fleet Fund.............................................................................................234
Equipment Replacement Fund.................................................................236
Utility Customer Service..........................................................................239
Self Insurance Funds...............................................................................242
Workers Compensation Fund..................................................................243
Property Casualty Fund...........................................................................244
Employee Benefits Fund.........................................................................245
Unemployment Compensation Fund .......................................................246
Appendices
Budget Ordinances......................................................................................A-1
Service Level Adjustments List......................................................................B-1
Personnel List.............................................................................................C-1
Revenue History and FY 04 Budget Estimates.................................................D-1
Budget Provision Stated in Charter................................................................E-1
Fiscal and Budgetary Policy Statements..........................................................F-1
Outside Agency Funding..............................................................................G-1
Miscellaneous Statistical Data.......................................................................H-1
2003-2004 Strategic Planning and Budget Process..........................................I-1
Debt Service Schedules.................................................................................J-1
General and Administrative Transfers ...........................................................K-1
TABLE OF CONTENTS
2003-2004 Strategic Planning Strategies and Implementation Plans............L-1
FY04 Combined Fund Summary.............................................................M-1
Glossary
.........................................................................................................N-1
99fiO
llOi
October 1, 2003
Honorable Mayor and City Council,
In accordance with the City Charter and on behalf of the Management Team, I am pleased to
present the Approved Fiscal Year (FY) 2003-2004 Annual Budget totaling $160,357,672 for all
funds. Of this amount:
~ $124,798,351 is approved for the operations and maintenance budget. This represents an
increase of 3.31% above the original 2002-2003 operations and maintenance budget.
~ The total approved capital budget is $35,559,321 which is approximately $9 million over the
original 2002-2003 budget. This increase is in large part due to additional appropriations for
the new conference center project. The increase in the capital budget has caused most of the
overall budget increase of 9.02%. Since this budget was prepared, the proposed Conference
Center project was halted and will not be constructed at the proposed site with the proposed
partner. The City Council is currently considering options on this matter.
The capital budget increase is due to a number of new infrastructure and public facility projects
proposed to take place in 2003-2004. These include the first phase of utility infrastructure
rehabilitation in the Southside area, the next phase of construction for the conference center
project, capital improvements at the Uncoln Center area; and the first phase of the Spring Creek
Business Park development. There are also additional budget appropriations for water and
wastewater capital projects to rehabilitate and expand these utilities to meet the needs of a
growing community.
Budget Goal and Objectives
The key goal in the preparation of the FY 2003-2004 approved budget is to maintain core
services of the City in the face of continued growth coupled with changing economic
conditions. This will be achieved in the following ways:
~ Having a prudent approach to City finances so as to continue meeting existing fiscal and
budgetary policies within the existing ad valorem tax rate.
~ Meeting strategic priorities identified by the City Council, and addressing concerns identified in
the annual citizen survey.
~ Maintaining service quality.
~ Investing in existing infrastructure and public facilities, as well as expanding certain
infrastructure and public facilities.
Positioned for Changing Economic Conditions
In February of this year a financial forecast was presented to the City Council that examined
economic downturn scenarios. However, since February, the State of Texas has adopted a budget
that reduced funding for Texas A&M University by a lesser amount, approximately 2%. These
funding reductions were much less severe than some of the earlier scenarios. The City of College
Station continues to see some growth in certain economic indicators including sales tax, and the
Home of Texas A&M University
Home of the George Bush Presidential Library and Museum
steady issuance of building permits. Additionally, while reducing some positions, the Texas A&M
University President has indicated that he intends to add several academic positions over the next
several years. College Station has also continued to experience growth in the past year, and this
growth creates increased demands for City services. The year 2003 has seen a great deal of
economic uncertainty at the national, state and local level. This budget provides resources to
continue to provide excellent core city services to the citizens and visitors of College Station.
Strategic Planning continues to be a driving force in the preparation of the budget. The City
Mission and Vision Statements are the framework for the preparation of the strategic plan. The
City Council revised the Mission and Vision Statements. The City Council also identified the key
strategies they want to focus on over the next several years to move the City toward meeting the
Mission and Vision Statements.
Meeting Strategic Priorities
The following outlines some of the key items included in the FY 2003-2004 budget by vision
statement that address the strategic plan.
Core Services Vision Statement - We will continue to improve high quality
customer focused basic city services at a reasonable cost.
These core services include police, fire, and emergency management services; streets, traffic and
drainage services; and the administrative services. It also includes the capital projects for each of
these areas.
The budget includes nearly $3.8 million of resources for Southside infrastructure rehabilitation.
This will be one phase of a multi year effort to rehabilitate and upgrade the infrastructure in
older areas of College Station.
Additional resources of $300,000 for thoroughfare rehabilitation projects in FY 2003-2004.
The budget also includes $200,530 for the third and final phase of additional operations and
maintenance costs associated with Fire Station #5. This will provide resources to hire three
additional firefighters. A total of ten firefighters are needed to operate this station.
Additional resources for the Police Department through the addition of a Criminal
Investigation Division Sergeant in the amount of $99,784 is included in the budget.
An additional drainage crew, at a cost of $152,309 to ensure drainage rights of way are
maintained at appropriate levels.
Resources of $53,853 are also included for the additional maintenance costs associated with
the new public safety computer system.
Enhancements to public communications through the addition of a media specialist and
equipment for television production in the amount of $198,422.
Enhancing communications through a low band radio station system costing $95,000 is also
in the proposed budget.
Resources for holding a capital improvement project bond election totaling $47,710 are
included in the budget.
ii
The budget also includes funds to improve the retirement benefit for City employees.
Currently, the City offers a retirement plan where each employee contributes 6% of their
salary to the retirement plan, and the city matches that on a two to one basis. The budget
includes the means to increase the benefit from a 6% contribution to a 7% contribution. This
increase will bring the City retirement plan in line with those of other cities that are included in
the annual market salary survey. The budget also includes funding for a 1% across the board
increase in salaries for all employees. This 1% increase would offset the additional cost of the
increase in retirement benefit, and also move the City salary structure toward the market for
salaries. The annual cost of the increase in the retirement benefit and the 1% across the
board increase is $773,355. The budget also includes additional costs for health insurance in
FY 2003-2004.
Parks and Leisure Services Vision Statement - We will continue to promote a large
range of recreational and cultural arts opportunities. The budget includes resources
to continue funding the Parks and Recreation Department at current service levels.
Additional resources of $55,100 for the operations and maintenance of the improvements
being made at Lick Creek Park and other new parks coming on line. The budget includes
funds to privatize certain grounds maintenance functions at City Hall and the Police Station,
and reallocate the existing parks crews performing that work to the new parks coming on line.
Implementation of the Tarrow Park Masterplan through capital projects at the Lincoln Center
totaling over $900,000 is included in the budget.
Additional resources for improved signage in the Wolf Pen Creek area of $70,500.
th
Resources for the City's 65 Birthday Celebration totaling $25,130.
Planning and Development Vision Statement - We will continue to promote a well-
planned community. This vision statement is addressed directly through the efforts to
complete revisions to the Unified Development Ordinance.
The budget includes funding of $46,504 for an additional plans examiner position in
Development Services. This will improve the turn around time in the plans review process.
The budget also includes resources of $60,000 to continue to review annexation options next
year.
Economic Development Vision Statement - We will continue to promote a strong
and diverse economic environment. Economic Development initiatives are proposed to
continue and resources are included in the budget.
The new Conference Center project is included in the FY 2003-2004 budget. This project is
driving a large part of the increase in the overall capital budget. Recent decisions have
resulted in a change in direction for the Conference Center project, and it is unlikely much of
the budget appropriation will be expended in FY 04.
Resources of $15,000 are also included to improve signage in the Northgate area.
Additional capital resources of $2.3 million are included in the budget for the development of
the Spring Creek Business Park.
iii
Base Budget and Service Level Adjustments
The Approved Budget is generally made up of two parts. First, is the base budget, which is
designed to be the budget necessary to maintain the base levels of service currently provided. The
second portion of the budget, are the service level adjustments, which represent increases to the
base budget to address a number of items. These include operations and maintenance costs
associated with capital projects, increases in costs to provide the same base level of service,
increases to address the strategic plan, and other increases to provide services to a growing
community.
The Approved Budget addresses each of these areas. College Station is fortunate to have the
resources to address these items.
The following is a summary of the City's General Fund in each of these categories.
General FundCumulative
BudgetTotal
Base Budget $33,395,558 $33,395,558
Capital Project Operations and Maintenance and 354,483 33,750,041
PLUS
Other Base Increases
PLUS Strategic Budget Items 1,456,231 35,206,272
All Other Increases to Maintaining or Enhancing 1,350,669 36,556,941
PLUS
Service Delivery
Total Approved General Fund Budget$36,556,941
The General Fund Approved Budget includes the costs associated with the capital project
operations and maintenance, the strategic plan related items, and the other items to enhance
service delivery.
The capital project related items will allow the City to complete the staffing of Fire Station #5, as
well as maintain the improvements at Lick Creek Park. The Strategic Plan related increases will
allow a number of key City Council priorities including transportation to be addressed next year.
The other increases will allow certain services to be provided next year, and will provide an
increased retirement benefit and 1% pay adjustment for City employees. Careful planning has
helped put the City in a position to continue to meet the needs of a growing community.
Key Decision Points
The Approved Budget had a number of key decisions the City Council considered as the budget
was reviewed.
Tax Rate
The proposed ad valorem tax rate was the 2002-2003 tax rate of 47.77 cents per $100
assessed valuation. After the final taxable assessed values were received from the appraisal
iv
district, it was determined that a tax rate of 46.53 cents per $100 assessed valuation would
fund the 2003-2004 budget. After much discussion the City Council adopted the lower tax
rate of 46.53 cents per $100 assessed valuation. The approved tax rate provides the
resources needed to fund the FY 04 approved budget; and meet the requirements of the
proposed $38 million bond authorization, based on current forecasts.
Utility Rates and User Fees
Another key decision point was on utility rates and user fees. The budget includes a
wastewater revenue increase of four percent.This increase is the final of three increases
forecasted in order to fund additional debt service resulting from the expansion of the Lick
Creek Wastewater Treatment Plant. A water and wastewater rate study was completed and
reviewed as part of the budget process. User fees and charges for services were also
reviewed.
Retirement and Pay Plan Adjustments
Another budget decision point was on the proposal to increase the retirement benefit to City
employees. This change makes the retirement benefit offered competitive with other cities.
The budget also includes a 1% across the board pay increase. These retirement and pay plan
adjustments are included in the approved budget.
Outside Agency Funding
Another key decision the City Council made was the level of funding provided to outside
organizations requesting resources. The recommendations from the General Fund Outside
Agency Review Committee were presented to the City Council as part of the budget process.
The committee has recommended funding for a number of agencies.
Those recommendations were not in the proposed budget, however the City
Council added a number of these requests to the budget. Those additions are
outlined below.
Changes to the Proposed Budget
The following is a summary of the changes made to the proposed budget by the City Council:
General Fund Outside Agency Additions
The Children's Museum of the Brazos Valley $30,000
Retired Senior Volunteer Program $5,000
African American National Heritage Society $16,000
Brazos Valley Veteran's Memorial $50,000
Dispute Resolution Center $10,000
Bryan-College Station Sister Cities $4,500
George Bush Library and Museum$42,767
Total$158,267
An additional $110,000 was also added to the Economic Development Fund for additional
economic development incentives, particularly for infrastructure costs related to retail
redevelopment. Of this additional amount for Economic Development, $100,000 is coming
from the Electric Fund, and $10,000 is coming from the Wastewater Fund.
A total of $268,267 was added to the final budget. All of these changes are included in the
approved budget.
v
Conclusion
Developing the budget is a team effort that requires the participation of citizens, City Council, and
city staff. We were pleased to work with the City Council in reviewing the proposed budget and
making the changes the City Council wished to incorporate into the budget. The budget was
reviewed with the City Council by flmd over a series of budget workshops held in the latter part of
July and the month of August.
I want to thank the staff, including the Management Team, for their effort and diligence in putting
this budget together. Many difficult decisions were made as this budget was prepared. I would
also like to thank the staff in the Office of Budget and Strategic Planning (Corby Alexander, Bekie
Charanza, Courtney Curtis, Ryan Rapelye, Jonathon Stever, and Jeff Kersten) for the hard work,
strong effort, and long hours put into this process which begins early in the calendar year. Finally,
I would like to thank the City Council for providing the leadership and direction to make the
decisions necessary to move the City of College Station forward.
Sincerely,
-~-è/
Thomas E. Brymer
City Manager
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CITY OF COLLEGE STATION
2003-04 BUDGET
EXECUTIVE SUMMARY
City of College Station Mission Statement made by the City Council over the past several
years.
?On behalf of the citizens of College
Station, home of Texas A&M University,
The budget document is designed to provide
we will continue to promote and advance
decision makers with a better view of the City?s
the community?s quality of life.?
resources and their utilization to accomplish the
policy direction of the City Council as set out in the
Strategic Plan and other policy direction. It also
Vision Statements
shows the City?s near term commitments and how
the City meets the financial policies approved by
Core Services ? We will continue to
the City Council. The document is also designed to
improve high quality customer focused basic
show citizens the services being provided and their
city services at a reasonable cost.
associated costs.
Parks and Leisure Services ? We will
The following is a summary of the FY 04 Approved
continue to promote a wide range of leisure,
Budget.
recreational and cultural arts opportunities.
Planning and Development ? We will
FY 04 Approved Net Budget Summary
continue to promote a well-planned
community.
Economic Development ? We will
Fund TypeApproved Net
continue to promote a strong and diverse
Budget
economic environment.
Governmental Funds$44,300,333
Enterprise Funds$75,323,986
The following is a summary of key elements
Special Revenue Funds$5,174,032
included in the Fiscal Year 2003-2004 Approved
Budget for the City of College Station. The budget
Subtotal O&M$124,798,351
provides the framework to implement the Strategic
Plan and meet the Mission Statement outlined by
Fund Balance/Working$12,879,395
the City Council. It also provides resources for
Cap. Transfers to CIP
quality city services in College Station. The 2004
Subtotal
fiscal year begins October 1, 2003 and ends
Capital Projects Subtotal$22,679,926
September 30, 2004.
Total Approved Net$160,357,672
This document is presented by function or program
Budget
as they address one of the four Vision Statements,
or overall goals, established by the City Council to
meet the City?s Mission Statement. The
Budget Format
organization of the document allows the reader to
review changes in programs as they relate to the
Budget Summary Section
Strategic Plan and goals the City Council has set.
The approved budget is presented in four main
The budget was also prepared in the context of the
sections. The first is the Budget Summary. It
Financial Forecast. The forecast predicts the fiscal
includes the Transmittal Letter, Executive
impact of current and future budgetary decisions in
Summary, Overall Funds Summary, and Strategic
a five-year forecast based on a set of assumptions
Plan Summary. This section provides the reader
regarding revenues and expenditures. The budget
with a general overview of the approved budget
also continues the implementation of decisions
and identifies key changes from the prior year.
1
Vision Statements Section
in the budget presentation in lieu of non cash
transactions such as depreciation. The focus is on
The Vision Statements section of the budget
the net change in working capital.
provides the reader with a view of the various
services provided by the City and is organized
The City organization is composed of various
around the four Council Vision Statements and the
departments or general service areas. Several
Strategic Plan. This part of the budget is designed
departments are represented within more than one
to help show what services are being provided with
fund, i.e., the Utilities Department, known as
the budget resources available.
College Station Utilities, encompasses the Electric,
Water, and Wastewater Funds. Each department
Performance expectations are shown in the form of
consists of one or more divisions and each division
service levels and performance measures for each
may have one or more activity (cost) center.
major activity. This information is organized by
Routine budget controls are exercised within activity
Vision Statement within the budget document. The
centers at the category level (groupings of
service levels show the services that different
accounting objects into the items personnel,
functions and programs in the organization provide.
supplies, maintenance, services, and capital). On
The performance measures illustrate how well
an annual basis, fiscal control is at the Department
those levels of service are being met. This occurs
level in the General Fund and at the fund level for
through the creation of specific measures designed
other funds.
to show what levels of service are being achieved.
Also included in the Financial Section of the Budget
Also included in this section is a budget summary
is a summary of the approved Capital Improvement
organized by service levels. The budget summary
Projects Budget for FY 04. This includes the
provides a brief description of the activity, the
General Government Capital Projects and the
approved budget, and the number of personnel
Utility Capital Projects. A summary of the
included in the activity.
operational impact the approved capital projects
Financial Section
will have on the operations budget is provided.
Following the Vision Statements is the Financial
Section of the budget. It provides a more
Appendices
traditional?fund accounting? view of the City?s
The fourth major section of the budget is the
budget. Fund summaries and department
Appendices, which contains supplemental
summaries are provided. These summaries include
information to meet specific Charter requirements
prior year actual revenues and expenditures, revised
and to help the reader better understand the
FY 03 budget revenues and expenditures, FY 03
community. The appendices include a detail of
year end estimates, FY 04 base departmental
salaries and positions approved in the budget, the
requests, FY 04 approved Service Level
Fiscal and Budgetary Policies, and other schedules
Adjustments, and the total FY 04 approved budget.
necessary for a comprehensive budget document.
The financial section of the document is broken
into four fund types. These are Governmental A shortened version of the budget, called the
Funds, Enterprise Funds, Special Revenue Citizen?s Approved Budget, has also been
Funds, and Internal Service Funds. prepared. It provides summary information on the
budget and is designed as a quick reference
Budget Basis
document.
The budgets for the Governmental Funds and
The budget is submitted to the City of College
Special Revenue Funds are prepared on the
modified accrual basis of accounting. Under thisStation City Council approximately 45 days prior to
basis revenues are recognized when they become
the end of the fiscal year. Copies are placed with
measurable and available to finance expenditures of
the City Secretary and in the College Station
the current period. Expenditures are recognized
branch library for citizen review. The approved
when the related fund liability is incurred with the
budget is also available on the City?s Internet site:
exception of several items. The full listing of these
www.ci.college-station.tx.us.
items can be found in the Financial Policies
beginning on page F-1.
The budgets for the Enterprise and Internal Service
Funds are similarly prepared on the modified
accrual basis where cash transactions are included
2
process may be found in the Appendices on page I-
Strategic Planning and Budgetary
1.
Management
The budget process begins early in the calendar
Strategic Planning
year with the Budget staff preparing salary and
The City uses a strategic planning process which is
benefit information based on the Council approved
designed to identify where the City Council wants
pay policy for the upcoming budget year. The
the City to be in the future and determine what
process continues through the Spring and early
path will be taken to achieve that future. In May of
Summer as departments prepare their budget
this year, the City Council revised the City Mission
requests. Budget requests are analyzed and
Statement and 4 Vision Statements at their annual
reviewed, and the City Manager?s Approved Budget
strategic planning retreat.
is developed using the framework of the strategic
plan and existing levels of service.
The Mission Statement and Vision Statements
provide the framework for the rest of the strategic
The FY 04 Approved Budget continues the
planning process and the preparation of this
practice of not appropriating funds for anticipated
approved budget.
vacant positions. All salary and benefit amounts for
regular full and part time positions are budgeted
The City Council has also identified strategies for
approximately three percent lower than actual
each of the vision statements. These strategies are
salary costs, due to existing or anticipated vacancies
the more specific objectives to fulfill the vision. The
that will occur in the year. The approved budget
City Council then ranked the strategies as a whole,
also includes increases in the City contribution to
and within the vision statements. Next,
the health benefits fund due to increasing health
implementation plans were identified for each of
care costs.
the strategies. These implementation plans are the
specific means of meeting the strategies and each
The Budget staff evaluated the current budget prior
of the overall vision statements identified. Each of
to developing target budgets for FY 04. Part of the
the implementation plans includes the following
analysis entailed identifying and reducing all "one-
information: plan leader, a brief summary, the
time" expenditures (expenditures for capital, special
timeframe for achieving the plan, and what
studies and other like items) included in current
resources are needed.
budgets.
This budget document addresses the resources
A detailed review of departmental submissions was
needed to carry out the implementation plans that
conducted to insure that requests were complete
require additional resources. The result of the May
and within the guidelines of the City Council and
retreat was a more streamlined strategic plan
the City Manager. The Budget Office prepared
outline that focuses first and foremost on core, or
budget estimates for many costs including salaries
basic City services.
and benefits, equipment replacement, utilities, and
other costs and provided those to the departments.
A total of 18 strategies were identified by the City
All other costs were held at the current level. The
Council. A draft of the Strategic Plan with these
base or target budgets prepared by departments are
strategies and implementation plans was presented
designed to provide the resources needed to
to the City Council in July. As the budget process
maintain current service levels.
continues, there will be further discussion of the
strategic plan and the resources that will be
Budgets submitted by departments were reviewed
included to implement it. The strategic plan will be
to make sure they included only those things
revised and considered by the City Council for
necessary to maintain the existing levels of service
adoption at the time the budget is considered for
being provided.
adoption.
Items determined to be in excess of the target
Page 29 and Appendix L includes a summary of
budget were submitted and reviewed as Service
the Strategic Plan.
Level Adjustments (SLA?s). The City Manager,
Assistant City Manager, Fiscal Services Director,
Budgetary Management
and Budget and Strategic Planning Director
The strategic planning and budget process is
reviewed these SLA?s. The approved list was also
integrated to ensure that the policy direction
reviewed with affected department directors and
provided in the Strategic Plan is implemented
with the Management Team as a whole. The
through the budget process. A basic flow chart
finalized list is included in this approved budget.
showing the strategic plan and budget development
Also included in the budget is a list of all service
3
level adjustments requested by departments but notexpenditures rather than for programs, which have
included in the approved budget.ongoing costs.
SLA?s were approved to be added to the budgetThe strategic planning and budget processes are
based on several basic criteria: a) mandates due totruly integrated and the budget is designed to
federal or state statutes or regulations, contractualbecome one of the implementing tools of the
agreements, local policies, and capital projects; b)Strategic Plan developed by the City Council.
items directly included in an implementation plan in
The following chart provides a comparison of the
the strategic plan document; c) items needed to
operating budgets of the major operating funds.
continue or enhance the ability of the City to carry
The comparison shows the percent change from
out the City Council?s Strategic Plan; d) other items
the Original FY 03 Budget to the Approved Base
of general value to the City either as replacements
FY 04 budget. The approved base number does
or added efficiencies or improved services; e) items
not include service level adjustments. Also shown is
that maintain existing service levels approved by the
a comparison between the total approved budget
City Council in light of increasing demands for
including service level adjustments and the original
service due to growth. Most of the approved
FY 03 Budget.
service level adjustments are for one-time
Original Operating Budget* Comparison
FundOriginal FY 03Approved BasePercentApproved BasePercent
BudgetFY 04Change+ SLAs FY 04Change
General$38,883,229$38,603,571(0.72%)$41,003,7695.45%
Combined Utility42,788,54543,344,8701.30%44,199,4323.30%
Sanitation3,934,7603,917,922(0.43%)3,938,158(0.09%)
BVSWMA6,512,8104,737,983(27.25%)6,488,035(0.38%)
Utility Customer Service1,688,3751,702,3640.83%1,803,9906.85%
Internal Services2,011,4271,986,254(1.25%)2,033,9361.11%
Other Operating Funds459,376460,5800.26%477,1553.87%
Totals$96,278,522$94,753,544(1.58%)$99,944,4753.81%
* This comparison reflects only the operating expenditure portion of each fund.
This is going to be achieved by the following:
Fiscal and Budgetary Policies
Having a prudent approach to City finances so
Each year as part of the budget process, Fiscal and
as to continue meeting existing fiscal and
Budgetary Policies are reviewed. These policies are
budgetary policies within the existing ad
included as Appendix F in this document. These
valorem tax rate.
policies serve as the framework for preparing the
budget as well as for the financial management of
Meeting strategic priorities identified by the
the City.
City Council, and addressing concerns
identified in the annual citizen survey.
During the budget process changes to these policies
will be reviewed with the City Council.
Maintaining service quality.
Investing in existing infrastructure and public
facilities, as well as expanding certain
Key Budget Goals
infrastructure and public facilities.
The key goal of the 2003-2004 approved
The approved budget is designed to provide
budget is to maintain core services of the
resources to achieve the visions and strategies set
City in the face of continued growth coupled
out in the Strategic Plan.
with changing economic conditions.
CORE SERVICES-VISION STATEMENT
Most of the City's approved budget is used to
provide core services. These services include
4
streets, drainage, solid waste, utilities, police, and
PARKS AND LEISURE SERVICES-VISION
fire services. Over $135 million is included in the
STATEMENT
Core Services Vision Statement.
The approved budget includes resources to
continue the Parks and Recreation Department at
Key Core Service Approved Budget Additions
current service levels. Resources are also included
Resources for infrastructure improvements to
to continue funding Arts Council, and public art.
the Southside area of nearly $3.8 million are
Key Parks and Leisure Services Approved
in the approved budget. This is part of a multi
Budget Additions
year effort to rehabilitate infrastructure.
Additional resources of $55,100 are approved
Additional resources of $300,000 for street
for the maintenance of the improvements being
thoroughfare rehabilitations are included in
made at Lick Creek Park and other new parks
the approved budget.
coming on line. The budget includes a
Additional resources for Fire Station #5 proposal to privatize certain maintenance
functions at City Hall and the Police Station,
operations and maintenance (phase 3 of 3)
and reallocate the existing parks crew to the
of $200,530 is included.
new parks coming on line.
Additional resources for the Police Department
Implementation of the Tarrow Park Masterplan
through the approved addition of a Criminal
through approved capital projects at the
Investigation Division Sergeant in the
Lincoln Center totaling over $900,000is
amount of $99,784 are included in the
included in the approved budget.
approved budget.
Additional resources for improved signage in
An additional drainage crew is approved at a
the Wolf Pen Creek area of $70,500 is
cost of $152,309 to ensure drainage rights of
way are maintained at appropriate levels.
approved.
Resources of $53,853 are also approved for
th
Resources are approved for the City's 65
the additional maintenance costs associated
Birthday Celebration totaling $25,130.
with the new public safety computer
system.
PLANNING AND DEVELOPMENT ?VISION
Enhancements to public communications
STATEMENT
function are approved through the addition of a
This vision statement is addressed through the
media specialist and equipment for
conclusion of efforts to complete the Unified
television production in the amount of
Development Ordinance.
$198,422.
Key Planning and Development Approved
Enhancing communications through a
Budget Additions
approved low band radio station system
The approved budget includes funding of
costing $95,000 is also in the approved
$46,504 for an additional plans examiner
budget.
position in Development Services. This will
Resources for holding a capital improvement
improve the turn around time in the plans
project bond election totaling $47,710 are
review process.
included in the approved budget.
The approved budget also includes resources of
All of these approved items are directly related to
$60,000 to continue to review annexation
the core services in the Strategic Plan.
options next year.
The challenge in the budget process again this year
has been to maintain excellent core city services
ECONOMIC DEVELOPMENT-VISION
with more uncertainty in the local economy and the
STATEMENT
impact that may have on revenue growth. All
Economic Development initiatives are approved to
services will continue to be reviewed to determine if
continue and resources are included in the
here are improvements that can be made in the
approved budget.
way services are provided.
5
Key Economic Development Approved budget reductions at Texas A&M University has
caused uncertainty in the local economy.
Budget Additions
The new Conference Center project is
The population of College Station grew throughout
included in the FY 04 approved budget. The
the 1990?s. At the 1990 Census, the population
FY 04 new budget appropriation for the
of College Station was 52,456. The 2000 Census
construction of the Conference Center is
reported the population to be 67,890. The current
approximately $5.8 million. A total of $12.1
estimated population through May 2003 is 74,223.
million is projected to be spent in FY 04. Since
This is a 29% increase in population over that ten
this budget was prepared the proposed
year period. The population is projected to grow
Conference Center project was halted and will
by two percent per year over the next five years to
not be constructed at the proposed site with
an estimated population of 86,500.
the proposed partner. The City Council is
currently considering options on this matter.
The following graph shows population growth in
College Station over the last ten years and
Resources of $15,000 are also included to
improve signage in the Northgate area.
College Station Population
90.0
Additional capital resources of $2.3 million are
80.0
70.0
included in the approved budget for the
60.0
development of the Spring Creek Business
50.0
40.0
Park.
30.0
20.0
College Station Growth Trends
10.0
0.0
The following sections highlight some of the key
factors used in the preparation of the FY 04
projections through the year 2008.
approved budget. These include a summary of the
City?s key economic indicators, the financial
The pace of new development has continued to
forecast, and a summary of the results of the
grow over the last several years. For several years
2003 citizen survey.
during the early 1990s, growth was primarily due
to retail development, as College Station became a
Economic Indicators
regional shopping center. Both residential and
Preparing this budget was challenging given the
commercial development has remained strong in
uncertainty through most of the Spring about the
recent years. Other economic indicators continue
level of funding Texas A&M University would
to demonstrate a strong local economy.
receive through the state budget process. The state
1.Building Permits and Development ? The new
of Texas was facing a deficit of approximately $10
property value added to the ad valorem tax
billion. Ultimately, Texas A&M University did not
base in 2002 was approximately $142
realize the large budget reductions that were
million. In 2003 the new property value added
originally predicted.
to the tax base is estimated to be $143
million. Both single family and multi family
College Station has continued to grow over the last
residential construction continues to be strong.
year, although some areas of the economy have
Through June 2003, 432 single-family permits
continued to slow. This slower growth has a direct
were issued. For the same period of 2002,
impact on the resources available to the City to
447 single-family residential permits were
provide services to the community. Indicators of
issued.
growth include population increases, building
activity, unemployment rate, ad valorem tax
From January through June 2003, the City
revenues, and sales tax revenues. The City of
issued permits with a value of $112.7 million.
College Station has not experienced some of the
For the same period in 2002 $86.6 million was
more severe impacts of the economic downturn
permitted. The chart below shows dramatic
faced by other areas in Texas and the nation. Part
year to year changes has occurred in permitted
of this is due to the fact that the major influence on
construction in the 1990?s. It also projects
the local economy continues to be Texas A&M
future new development of $100 million per
University. However, the potential for significant
year through 2007.
6
General Fund, accounting for approximately
Value of New Development
40% of General Fund revenues. This is one
reason why a fiscally conservative approach is
160
140
taken to estimate future sales tax revenues.
120
100
80
Many Texas cities have continued to see a
60
40
reduction in sales tax revenues. College
20
..
0
Station, though, has continued to see some
sales tax growth in the past year. Sales tax
ResidentialCommercial
revenues are projected to grow in FY 04 by
two percent over the FY 03-year end estimate.
Commercial construction also remains strong in
Sales Tax Revenue
College Station. Through the first six months
14.0
13.8
15.0
13.5
of 2003, $23.5 million in new construction
12.7
12.6
11.5
12.5
10.9
was permitted compared to $24.6 million
9.8
8.79.5
8.9
10.0
through the same period of 2002.
7.5
2.
Unemployment Rate--Brazos County has
5.0
maintained an unemployment rate of less than
2.5
4% since 1990. The local economy has one of
0.0
the lowest unemployment rates in the state and
the nation. Locally employment remains
relatively strong. The previous chart shows sales tax revenues received
by the City of College Station.
3.Ad Valorem Valuations-- Ad valorem tax values
5.Total Utility Revenues--Utility revenues
remained relatively level from the mid 1980?s
continue to increase from year to year. The
until 1991. Beginning in 1993, total taxable
City has experienced fairly consistent customer
assessment rose from approximately $1.3
growth that has helped keep annual sales
billion to approximately $3 billion. The City
growing. The number of customers has risen
has experienced a 136% increase since 1993
steadily over the past ten years. Changes in
and an estimated 10% increase in the last year.
revenues have been affected by purchased
The increase in ad valorem value is directly
power costs, rate changes, and weather
related to new construction in the City.
conditions. Growth in customers and sales
Increasing values reflect an overall healthy local
contribute to the City's ability to maintain stable
economy. Current residential and commercial
rates and to provide needed resources for the
projects underway are anticipated to add to the
City's General Fund.
ad valorem tax base next year. As taxable ad
valorem value increases, particularly through
growth, it provides additional resources for
Economic and fiscal indicators demonstrate that the
both the General Fund and General Debt
local economy has shown moderate and sustained
Service Fund of the City. This increase
growth. This growth has moderated in recent
provides resources needed to help meet
years, and this has a direct impact on the ability to
increasing service demands associated with the
have resources to provide services. This growth
City?s growth.
results in both revenue growth for the City and
increased demand for services. Revenue growth
AD VALOREM TAX VALUATIONS appears equal to the costs of maintaining the
3,000
current service levels throughout the City, however
2,500
the margin is much smaller than in prior years.
2,000
Staff continues to monitor various indicators of
1,500
economic and fiscal health of the community. This
1,000
is why the concern over the state budget decisions
500
were so high. Monitoring is also done in order to
0
better respond to economic conditions that may
19931994199519961997199819992000200120022003 **
indicate a weakening in the local economy. Any
such weakening could adversely affect the fiscal
4.Sales Tax Revenues-- The sales tax is the
health of the City. If the economy does have an
largest single revenue source for the City's
7
adverse effect on the City's fiscal health, choices on
2003 Citizen Survey Results
revenues and expenditures will have to be made to
The National Service Research group was hired to
address the impact. Although some growth is still
perform the annual citizen survey in 2003. This is
occurring in College Station, fiscally conservative
the seventh year this survey has been conducted. It
estimates are made in anticipating future revenues.
was conducted as a random sample telephone
This approach is important to ensure that any slow
survey with 500 respondents. The survey focused
down in growth, or change in economic conditions
on satisfaction with service delivery by different
does not adversely affect the financial position of
departments of the City, rather than desire for
the City.
additional services.
Financial Forecast
Respondents continue to hold a very favorable view
The financial forecast is a tool used to indicate the
of City services. 93% of respondents said that they
actual and possible results of decisions made by the
were either somewhat satisfied or very satisfied with
City Council over a number of years. The forecast
the services provided by the City. In particular
has become an integral part of the planning and
residents polled are generally satisfied with police,
budget preparation processes. The forecast was
fire, parks, code maintenance enforcement, animal
reviewed with the City Council in February and
control, recycling and garbage services, public
again in July prior to the presentation of this
utilities, and solid waste.
approved budget.
Three areas on the survey that received relatively
Current and anticipated growth in the community
lower levels of satisfaction were the streets, bikes,
has resulted in increased demands for services
and sidewalks; utility bill inserts; and library
provided by the City. These include increased
services. Residents felt the single greatest need in
public safety needs, pressure on the transportation
College Station varied between traffic control,
systems in College Station, demands for Parks and
better signal timing, and improve roads; more
Recreation services, Development Services, and
entertainment, restaurants, night life, theater,
others. As growth occurs in the next several years,
cultural opportunities, and shopping; public
it will become more difficult to find additional
transportation; and more parks, bike lanes,
resources to meet the service demand increases
sidewalks, dog park, and recreation opportunities
that result. It will be necessary to examine and
for seniors and children.
consider alternatives on how services are delivered,
as well as how some of these additional needs are
The results of this annual survey are one tool used
funded in the future.
to garner feedback from citizens regarding
satisfaction with services. Areas that receive lower
This year when the preliminary forecast was
satisfaction rates are examined to determine the
presented in February, it was presented in a way to
resource allocation changes that may be needed.
allow the flexibility in the budget to pivot, if
economic conditions worsened, or if the budget at
Texas A&M University was cut substantially. The
Property Tax Rate, Utility Rate, and User
forecast assumed maintaining service levels, but
Fee Changes
included a pay freeze in FY 04 and FY 05. Since
The ad valorem (property) tax rate is approved to
that time the State of Texas passed a budget that
be $0.4653 per $100 valuation. This approved
did not have a significant reduction in funding for
tax rate will meet the debt service obligations of the
Texas A&M University. The approved budget does
City and provide operations and maintenance
not anticipate a significant economic downturn
funding in the General Fund and anticipates
impacting revenues in FY 04, and includes
continued implementation of the Wolf Pen Creek
recommendations for maintaining and enhancing
Tax Increment Financing district. The debt service
some services, improving the retirement benefit,
portion of the tax rate is approved to be $0.2732
and a small pay increase for City employees.
per $100 valuation. The operations and
The forecast provides an opportunity to think
maintenance portion of the tax rate is approved to
strategically about the best ways to address growing
be $0.1921 per $100 valuation. The approved
service demand issues in the next several years. It
tax rate was lowered by $0.0124 from the
also serves as the foundation for continued
2003 rate of $0.4777 per $100 assessed
planning in the next 12 to 18 months. The
valuation. This tax rate will provide funds for
financial forecast exercise has served the City well
the debt service requirements and the
over the past several years.
8
operation and maintenance costs in the 100,000 population. The College Station tax
rate is lower than 75% of the cities listed. This
General Fund in the approved FY04 Budget.
data is from the annual TML tax and debt
College Station continues to have one of the lowest
survey.
tax rates among cities between 50,000 and
The approved budget includes a 4% revenue
100,000 in population. The City of College
increase in the Wastewater Fund. This rate
Station tax rate is lower than 75% of these cities.
increase is needed as a result of the expansion of
Overall the approved tax rate is expected to
the Lick Creek wastewater treatment plant. The
generate more revenue in FY 04 than in FY 03.
increase will pay for the long-term debt service on
This is due to two factors. First, is the estimated
this facility and other capital projects needed to
$143 million of new appraised value on the tax
maintain, rehabilitate, and expand the wastewater
roll. This is the result on new residential and
system infrastructure.
commercial construction in College Station last
year. New residential and commercial construction
No rate changes are approved in any of the other
continues to meet the needs of a growing
utility funds.
population. A portion of the increase in revenue is
As part of the budget process this year a number of
the result of increases to existing property values.
user fees were reviewed and increases were
These increases are the result of re appraisals on
proposed in order to move toward meeting the City
property done by the appraisal district. The City
financial and budgetary policies. The fees reviewed
will adopt a tax rate based under the truth in
include Parks and Recreation fees, Development
taxation legislation. This process will show how
fees, ambulance fees, and cemetery fees. None of
much of the revenue increase is the result of new
the fee increases being considered have been
value, and how much is the result of increases in
included in the approved FY 04 budget.
existing values.
Positions in the Approved FY 04 Budget
Tax Rate Comparison
As a service providing organization, salaries and
San Angelo
benefits account for the largest percentage of
Port Arthur
operating expenses. College Station is similar to
Baytown
other cities in this respect. Human resources are
Victoria
also one of the primary assets of the City of
Killeen
College Station. When the cost of purchased
Odessa power is excluded; personnel expenditures account
for approximately 59% of total City operating and
Midland
maintenance expenditures.
Bryan
McKinney
The approved budget includes 816.25 full time
Temple
equivalent positions.
Harlingen
A net total of 11.75 new positions are approved in
North Richland Hills
FY 04. The following is a list of the positions
Allen
approved.
Galveston
Denton 3 Firefighters - This is the third and final year
Longview of a three year plan to add firefighters to man
Fire Station #5.
Richardson
College Station
1 Police Sergeant in the Criminal
Lewisville
Investigation Division
Flower Mound
3 person Drainage Crew to improve the
Sugar Land
service level for mowing drainage rights of way,
Round Rock
and maintaining drainage areas.
Tyler
0.000.100.200.300.400.500.600.700.800.901.00
1 Plans Examiner in Development Services
to review building plans.
The preceding graph shows a comparison of the
tax rate of cities in Texas between 50,000 and
9
and keep well-qualified employees. The City also
1 Media Specialist in Public
provides a retirement plan, the Texas Municipal
Communications and Marketing to expand
Retirement System, to City employees with the
television production activities.
6/12 plan. Currently the employees participate at
1 Municipal Court Customer Service
a level of 6% of their pay. The City matches that
Representative, and 1 Municipal Court
contribution on a two to one basis. Most of the
Payment Plan Coordinator to improve
City's included in the salary survey have the 7/14
customer service, and increase the collection of
plan. Of the 16 cities included in the salary survey
fines.
only 3 are not at the 7/14 level. The FY 04
Budget includes a proposal to increase the
1 Warehouse Assistant in Public Utilities
retirement benefit to 7/14 level. The annual cost
of this is $455,390. The approved budget also
0.25 Secretary in Human Resources. This
includes a 1% across the board increase to offset
will make the position a full time position.
the additional retirement cost to City employees.
In the Utility Customer Service fund one part
The 1% across the board increase will cost
time (0.5) position is to be eliminated. The
$317,965 on an annual basis. This change is
budget includes a request to automate a portion of
being made in lieu of any other pay changes in FY
the billing process, and will result in the elimination
04. The approved budget also includes additional
of a part time customer service representative.
resources for health insurance costs in FY 2003-
2004.
The number of City employees will increase by less
than 1.5% in the FY04 approved budget. The
positions are directly related to core services and
Capital Improvement Projects
the strategic plan, as well as increasing revenue,
and customer service.
The approved CapitalImprovements Budget for FY
04 total $35,559,321 for all funds which include
The City of College Station also budgets for
capital projects. However, this budget amount
temporary/seasonal positions. The Parks
does not reflects all projected capital expenditures
Department makes extensive use of these funds for
for FY 04. In the case of projects for which funds
many of their seasonal programs. Other
have already been approved and budgeted, the city
departments also utilize these resources.
may continue to spend money to complete these
The City accounts for temporary/seasonal funds by
projects without including the projected FY 04
calculating the number of hours worked, and
expense as a new appropriation. The project
approximating the number of full-time equivalent
budgets that have been appropriated carry forward
(FTE?s) positions.
until the project is complete. Only portions of the
projects that have not been appropriated previously
Personnel Total
are included in the FY 04 Budget.
816.25
900.0
804.50
757804.75
800.0
735.0735
701.0
706.0
701706
In FY 04, the city anticipates that there will be
700.0
600.0
significant expenditures for both general
500.0
400.0
government and utility capital projects. Significant
300.0
200.0
infrastructure rehabilitation and improvement
100.0
projects are scheduled in FY 04. Included in this
0.0
95969798990001020304
are rehabilitation projects in the southside area.
Fiscal Years
These projects will involve the rehabilitation of
utilities, drainage ways, and streets. Other projects
The chart above shows the change in the number
underway include a number of street projects
of positions over the last 10 years.
including those from the interim cip included in the
Approved Retirement Plan and Pay Changes
current year budget, as well as projects from the
1998 bond authorization.
The City has been working under a market pay
system for the past 4 years. As part of this system,
There are a number of Water and Wastewater
an annual salary survey is conducted to determine
capital projects that will incur expense in FY 04.
where the City pay plan is in relation to the rest of
These projects are discussed in greater detail later
the defined market for the City. The City has made
in the budget overview and in the capital project
great strides moving toward the market over the
section of this document.
last several years. This allows the City to recruit
10
to be $12,879,395. This increase is due to the
City of College Station
scheduled transfer of resources from the Water
Net Budget Expenditure Comparison
Fund for water capital projects. The net Capital
Budget is approved to be $22,679,926. The latter
OriginalApproved
two items will provide a total of $35,559,321 of
Percent
FY03FY04
new budget appropriation for all capital projects.
FundChange
BudgetBudget
The increase in the capital budget has caused most
$33,677,968$35,916,9416.65%
General Fund
of the overall budget increase of 9.02%. The total
61,147,54362,5769,2922.34%
Combined Utilities
approved budget is $160,357,672.
Sanitation 4,764,5394,845,3471.70%
Each fund will be discussed in detail in the Financial
BVSWMA 6,960,5586,981,2990.30%
section of this budget.
General Debt
Service 8,506,2587,844,062-7.78%
Hotel/Motel 2,350,5832,274,833-3.22%
Parking Fund 367,296918,048149.95%
122,670123,0820.34%
Parks Xtra Ed.
3,5002,700-22.86%
Police Seizure
110,000168,54853.23%
Court Security
100,000245,000145.00%
Court Tech.
Comm. Dev. 2,692,3492,753,6772.28%
Cemetery 0145,522N/A
Total O&M
$120,803,264$124,798,3513.31%
Expenditures
640,000
General Fund
2,080,00010,400,000400.00%
Combined Utilities
Comm. Dev. 1,482,3331,839,39524.09%
600,0000-100.00%
Hotel/Motel
Fund Balance/
Working Capital
Transfers to CIP$4,162,333$12,879,395209.43%
Capital Imp. Proj.
6,011,5365,664,619-5.77%
General Govt.
8,687,9007,391,457-14.92%
Utilities
2,440,7481,193,245-51.11%
Drainage
Convention Ctr. 2,483,0385,876,802136.68%
2,403,2002,553,8036.27%
Wolf Pen TIF
96,0000-100.00%
Melrose TIF
Total Capital
$22,122,422$22,679,9262.52%
Expenditures
$147,088,019$160,357,6729.02%
TOTAL
Net Operating Budget Change
The previous table shows the City's net operating
and maintenance expenditures for FY 04 are
approved to be $124,798,351 which is 3.31%
over the FY 03 budget. Transfers From fund
balance for capital projects in FY 04 are approved
11
Budget Overview
The discussion below focuses on the various City departments and functions provided by each
department. It is intended to discuss the approved changes and to identify the basic functions of
the various city departments. A number of departments have functions that cross both the Visions
Statements and among the various funds of the City. The overlaps between departments, funds
and Vision Statements will be noted for the reader. The Department totals represent the
operating portion of the budget.
There are 6 SLAs approved as part of the Fire
Department budget, totaling, $265,682.
Police Department$9,231,753
$200,530 is approved for phase III of
The Police Department provides a number of
implementing the operating costs associated with
services that help make the community safe.
fire station 5. Additionally, $7,500 for an
Among the services provided are 1) police patrol
employee recognition program, $19,852 for
with certified police officers who are equipped with
textbook training media, $6,300 for a commercial
police vehicles and all necessary equipment, and
washer extractor, and $2,500 for digital camera
assigned to specific areas of the city; 2) criminal
and equipment to assist code enforcement
investigation which investigates reported crimes; 3)
personnel. Due to the rising costs of services,
animal control; 4) jail and communications support
$29,000 is included in order to maintain the
for officers on the street and short term detention
current service level in the FY 04 approved budget.
facilities that reduce the processing time of arrests;
and 5) a professional standards division that serves
a support and training function for the Department.
Public Works $17,514,541
The Public Works Department maintains streets,
Three service level adjustments are approved for
drainage and greenways, and the City's traffic
the FY 04 CSPD operating budget. This includes
control system. It is also responsible for refuse
$8,605 to develop a replacement and maintenance
collection, capital project engineering and
schedule for patrol bicycles. Three bicycles will be
construction, as well as fleet and facilities
replaced in FY 04. $45,060 for traffic enforcement
maintenance. Also included is the budget for the
is also approved for FY 04. $33,795 will be
Brazos valley Solid Waste Management Agency.
reimbursed back to the City through the Selective
Traffic Enforcement Program Grant. Finally,
One service level adjustment is included in the
$99,784 is approved for an additional Sergeant in
approved budget for the Public Works
the Criminal Investigations Division (CID). This
Administration Division. $20,000 is approved to
position is being requested to ensure the caseload
hire a consultant to help identify and prioritize
in CID can be managed efficiently.
traffic issues in many of the elementary, middle,
and high school areas. City and CSISD staff will
Fire Department $7,236,399
use the results of this traffic study in subsequent
The Fire Department provides services to College
years to select candidate schools and projects so
Station, to our neighbors in Bryan through an
that the grant program can best meet the needs of
automatic aid program, and to rural areas around
both agencies and the constituents they represent.
College Station through mutual aid agreements.
The Fire Department operates out of four stations
The Facilities Maintenance division provides
located throughout the City.
support services to City departments through the
The basic services of the Fire Department are 1)
maintenance of City facilities. This entails all City
fire response 2) emergency medical response, 3)
buildings including heating, ventilation and cooling
fire prevention services, including commercial fire
systems. Additionally, Facilities Maintenance
safety inspections and fire prevention training at
performs some minor building construction and
local schools and various functions; 4) code
remodeling activities. The Division also supervises
enforcement activities performed by the community
facility repair fund uses to ensure that facilities and
enhancement action center and 5) hazardous
equipment are repaired and replaced in a timely
material response.
manner.
12
This position comes from the Engineering Division
The Street Division of the Public Works
in Public Works.
Department strives to ensure that the street system
within the City of College Station is properly
One service level adjustment is included in the
maintained. This is done through a number of
Traffic Signals budget for FY 04. $60,000 is
programs including a street rehabilitation program
approved to provide funding for uninterrupted
that addresses street repair before more expensive
power supply for traffic signals at 6 traffic
reconstruction measures are needed. The Streets
intersections in the City. This will provide the
Division also coordinates with the Engineering
ability to operate certain key traffic signals in the
Division to plan and develop major street capital
event of a power outage for a period of time.
projects that involve rebuilding roadways that need
upgrades.
The total approved budget is $745,937.
The Street Division also provides routine pothole
The Department of Public Works Engineering
patching and other maintenance services. The
effectiveness of this service is measured by
Division is responsible for the administration of
determining whether 95% of the streets in the City
the City?s capital improvement plan. This includes
have a grade of ?C? or better, using the Pavement
the building of projects approved as part of bond
Management System.
elections such as streets, fire stations, libraries, and
others; as well as capital projects for the public
The Streets Division?s FY 04 Approved Budget
utilities such as electric, water, wastewater, and
includes a service level adjustment for $91,000.
drainage projects. The total approved budget is
These funds will be used to support maintenance
$690,725.
activities of recent annexation. Approximately 22
lane miles of streets were added to the street
The Public Works Fleet Services Division
inventory due to the recent annexation.
manages the vehicle and equipment fleet, also
performing preventive maintenance and vehicle
Drainage issues have been critical in the last
repair. The City of College Station maintains a
several years in College Station. Drainage issues
fleet of vehicles and heavy equipment to provide
can impact both health and public safety, as well as
services to the citizens of College Station. Nearly
Transportation and Mobility issues. The Drainage
every City department depends on having a reliable
service level provides a drainage maintenance
fleet of vehicles to provide services. Some of these
program that keeps the storm carrying capacity of
services include Police and Fire services, Solid
the system adequate in College Station. Mowing of
Waste Collection, Public Utilities, among others.
rights of way and creek cleaning are the primary
There are no service level adjustments approved in
ways this service level is provided. The total
the Fleet Services budget. The total approved
approved budget is $544,013.
budget is $1,133,084.
There are two SLA?s approved for the Drainage
There is one approved SLA in the amount of
Division of Public Works. The first approved SLA is
$11,585 included in the Fleet Services FY 04
for $11,500 to carry out a mosquito abatement
Approved Budget. These funds will be used to
program within City limits. The second approved
purchase 3 hydraulic vehicle lifts.
SLA is for a full-time operator and 2 full-time Public
Service Workers to maintain right of ways and
The Sanitation Division of the Public Works
ditches in compliance with our current weed
Department provides a number of services to meet
ordinance. The cost of this is $152,309.
the local need for municipal solid waste collection.
These include providing residential containers,
The traffic signal and sign system in College
curbside recycling, brush and grass clipping
Station serves as an integral traffic flow control
collection, street sweeping and the removal of
mechanism throughout the City. The system is
virtually any waste that may be disposed of in the
critical during peak traffic times, such as during the
local landfill or through composting. Commercial
Texas A&M football season. The Traffic Signal
service is also provided to local businesses.
Division is responsible for maintaining and
Commercial service offers collection in small and
repairing traffic signals and school warning devices
large plastic receptacles, and is loaded with side
in order to provide safe and efficient movement of
mounted automated collection equipment.
vehicles and pedestrians. Traffic Signs will receive
Customers with greater volumes also have the
an additional Traffic Signals technician in FY 04.
13
option of using roll off containers that hold a largerForestry Division, through horticultural and
capacity and are serviced by front load collectionlandscaping efforts, ensures that City property is
equipment.maintained in an aesthetically pleasing manner.
The City Cemetery is included in the property
The total approved budget is $3,938,158.maintained by the Forestry Division.
The Brazos Valley Solid Waste Management There is six-service level adjustments (SLAs)
approved in the Parks and Recreation FY 04
Agency (BVSWMA) is a cooperative arrangement
budget. There are two approved SLAs in the Parks
between the Cities of College Station and Bryan to
Administration Division, which include $70,500 for
provide solid waste disposal service. BVSWMA is
signs for the Wolf Pen Creek District to identify trail
responsible for running the landfill, developing and
entrances and vehicular gateway; and $9,500 for a
implementing alternative disposal programs for
large format copier to produce blueprints.
waste that cannot be placed into the current landfill
Two service level adjustments are approved for the
site, and providing for long-term disposal for the
Recreation Division. The first, $19,950 will be used
two cities and other customers of the agency.
to provide funds for the increases in officiating fees.
This cost will be offset in part by increases in user
The total approved budget is $6,488,035.
fees. The second SLA approved for the Recreation
Approved expenditures include two service level
th
Division for $25,130 for the City?s 65 Birthday
adjustments. The first, $600,000 will be used for
Celebration. One SLA is approved for Parks
the design and construction of approximately 70
Operations. $55,100 is recommended for the
acres of Pre-Subtitle D and Subtitle D Final Cover
ongoing operations and maintenance costs
for the Rock Prairie Road Landfill. Funds from
associated with Lick Creek Park, which is under
this SLA will also be used to provide an Active Gas
construction. This SLA will contract out the
Collection and Control System (GCCS). The
landscape maintenance of the City Hall/Fire
second SLA, requests $1,100,000 the construction
Administration Complex and the Police
and oversight of Fill Sector 18 at the Rock Prairie
Department/Cy Miller Park, and allow those Park
Road Landfill.
resources to be shifted to Lick Creek Park.
Finally, $8,600 is approved for a vehicle upgrade
Parks & Recreation Department$6,407,522
in the Forestry Division.
The Parks and Recreation Department is
responsible for the College Station park facilities
Development Services$2,164,761
and recreation programs. Among the services
The Development Services Department provides
provided are athletics, recreation and instruction
oversight for new development in the City.
programs for youth and adults in activities including
Development Services works to ensure that there is
softball, swimming and tennis.
compliance with zoning, subdivision, drainage and
other ordinances. This ensures the community
Also provided are programs and special events at
develops in a manner consistent with the policies
the Wolf Pen Creek Amphitheater and other park
established by the City Council. The development
locations throughout the City. The Parks
process includes planning and construction
Department operates a number of special facilities
functions as well as development coordination
including three City-owned swimming pools and the
activities. Also involved in the development
CSISD Natatorium.
process are other areas such the Fire Department
and the Public Utilities Department.
The Conference Center is operated to provide
meeting space for various groups and
In FY 03, a vacant Secretary position was
organizations. The Lincoln Center is a community
reclassified into an Assistant Director for
center that provides positive programming and
Development Services position. This position
serves as a satellite center for social services. The
upgrade was made to improve Development
Xtra Education program provides citizens of all ages
Services. This upgrade results in an increase in cost
the opportunity to enhance their quality of life
of approximately $59,000. This increase is
through various continuing education programs.
included in the Development Services base budget.
The Parks Operations Division maintains park
Development Services has three approved service
facilities, including ballfields and pool sites, through
level adjustments (SLA's) for FY 04 in the amount
regular mowing and maintenance projects. The
$124,015. The first approved SLA request is for
14
the purchase of TRANSCAD Software and the
hiring of a part-time intern.The Communications Division is responsible for the
maintenance of telephone, radio, and other
This software will analyze transportation impactscommunications systems used by the City of
regarding thoroughfare and land use changes. TheCollege Station. The approved FY 04 budget for
cost of this SLA is $17,511. The second approvedthe Communications Division is $579,360.
SLA is for an additional plans examiner in the
building division. In FY 03, commercial andThe Print/Mail Division is responsible for providing
residential building continues to remain strong inprinting and mail services to City Departments. The
the City. Therefore, an additional position wouldapproved FY 04 budget for the Print/Mail Division
allow plans to be reviewed in a timely manner.is $321,492.
The cost of this SLA is $46,504. The third
Utility Customer Service Division is responsible for
approved SLA, for $60,000, will fund the
the metering, billing, and collection of electric,
development of further annexation strategies.
water, wastewater, sanitation, and drainage utility
fees. The Utility Customer Division has three
Office of Technology and
approved SLA?s in the amount of $82,591. The
Information Services $5,425,187
first approved SLA would provide funding for the
The Office of Technology and Information Services
use of credit card payment option for customers.
(OTIS) provides a number of internal services to the
The cost of this SLA is $30,000. The second
City organization. In addition, the Department
approved SLA is for the purchase of software to
manages the franchise agreements that the City of
read bar code return pay stubs. Also approved in
College Station has with telecommunication, cable
this SLA is the reduction of a part-time position due
and natural gas providers in the community.
to the efficiency of this automatic billing function.
Services provided from General Fund revenues
The cost of this SLA is $48,500. The final
include OTIS Administration, Management
approved SLA for the Utility Customer Service
Information Services (MIS) for micro to mid-range
Division is for replacement costs for uninterruptable
computer users, and Geographic Information
power supply in the amount of $4,091.
Services (GIS). The OTIS internal service funds
include Communication Services, Print/Mail, and
Fiscal Services$2,605,941
Utility Billing.
The Fiscal Services Department provides Fiscal
Administration, Accounting, Purchasing, and Risk
The OTIS Department has six approved SLA?s in
Management services to the City organization. It
the amount of $327,799. The first approved SLA
also oversees the operations of the Municipal
is for the electrical franchise with BTU in the
Court.
amount of $100,000. The second approved SLA is
for the purchase of a citizen contact software. This
Fiscal Services Administration oversees the other
software would allow a method for citizens to
areas of the Department and handles cash and debt
submit service requests via the internet or
issues for the City while ensuring all funds are
telephone. The cost of this SLA is $53,000. The
invested prudently. The Accounting and Purchasing
third approved SLA is for the maintenance costs
Divisions work closely together to ensure that
associated with the Public Safety Computer System,
purchases are made and recorded according to
which is currently being installed. The cost of this
guidelines. The Risk Management function seeks to
SLA is $53,853. The fourth approved SLA is a
ensure that the City?s exposure to physical and
continuation from an approved SLA from FY 03.
financial losses is minimized through a number of
This SLA would fund the purchase of a license in
programs addressing worker safety. Municipal
order to continue to install Microsoft XP Software
Court collects the fines and fees for the City. The
as a standard desktop suite for the City. The cost of
Fiscal Services Department has six approved SLA?s
this SLA is $60,000. This is the second year of a
in the amount of $211,436.
two-year plan to upgrade all City computers to this
standard desktop suite. The fifth approved SLA is
The first approved SLA submitted is from fiscal
maintenance costs for various existing software,
administration for payment to the Brazos County
such as HTE modifications and Lotus Notes which
Appraisal District in the amount of $16,000. The
is used in the Police Department. The cost of this
second approved SLA would fund a project to
SLA is $3,755. The final approved SLA is for
perform an inventory and valuation of non-utility
replacement cost for uninterruptable power supply
infrastructure. The cost of this SLA is $20,000.
at a cost of $57,191.
15
The third approved SLA is for an additionaloffice are legal advice, contract writing, and
Customer Service Representative in the Municipallitigation. The approved Legal Office budget is
Court Division at a cost of $31,568. The fourth$671,325.
approved SLA would allow for the hiring of a
Payment Plan Compliance Coordinator for the
The Office of Budget and Strategic Planning
Municipal Court Division in the amount of
prepares, monitors, and reviews the annual budget.
$34,152. The fifth approved SLA is for overtime
This office also coordinates the City?s strategic
for police officers to serve warrants. The cost of
planning process, which is closely tied to the City?s
this SLA is $35,000. The final approved SLA
budget. In addition, the Office of Budget and
submitted by the Fiscal Services Department is for
Strategic Planning provides management and
the collection of credit card fees from customer
organization review services to City departments.
paying by credit card. The cost of this approved
The approved budget is $307,377.
SLA is $22,800. The approved SLA?s in the
Municipal Court Division are anticipated to result in
The Human Resources Department assists in
an increase of fine revenue of approximately
recruiting, hiring, and retaining the most
$500,000 per year. The move to the new
appropriate candidates for City positions. Human
municipal court building will allow for increases in
Resources provides employee training and
efficiency and fine collections.
administers the compensation and benefits
program. The Human Resources Department has
General Government $3,925,389
one approved service level adjustment for an
The General Government Department includes
increase in benefits to a secretarial position.
many of the administrative functions of the City.
Currently this position is benefited at seventy-five
percent. The approved budget is $427,198, which
The City Secretary?s Office is responsible for
includes the SLA in the amount of $2,802.
elections, records management, City Council
support and other activities. The approved budget
The Emergency Management Division
is $358,509, which includes one approved service
is responsible for coordinating emergency and/or
level adjustment in the amount of $47,710. The
disaster training, mitigation, preparedness,
purpose of this SLA is to fund a bond and charter
planning, response and recovery for the City. The
election.
approved FY 04 budget is $95,915. This amount
includes one approved SLA in the amount of
The City Manager?s Office is responsible for the
$3,000 for the purchase and maintenance of an
day to day operations of the City, makingalert system. This is one-third of the total cost of
recommendations on current and future issues to$9,000. Brazos County and the City of Bryan will
the City Council, and providing short and long-termbe procuring the remaining cost equally for this
direction for the organization. The approved budgetalert system.
is $543,485.
Public Communications and Marketing is a
Community Programs is an activity center in the
division of the General Government Division which
City Manager's Office and is responsible forprovides timely, factual, and understandable
providing a number of programs including Teeninformation to College Station residents, both
Court and Citizens University. Communitydirectly and through the news media. The Public
Programs has one service level adjustments for FYCommunications Division has three approved
04. This SLA proposes funds to renew theSLA?s in the amount of $298,442. The first
Decision-Making for First Offenders Class, which isapproved SLA would allow for the purchase of
funded by a grant through the Juveniletelevision equipment, supplies, and the hiring of a
Accountability Incentive Block Grant fund. Themedia specialist to operate the cameras in-house.
approved budget is $119,476, which includes theThe cost of this SLA is $198,442. The second
SLA for the incentive block grant fund in theapproved SLA would allow for the update of the
amount of $7,020.1988 City history video ?Golden Memories.?
The cost of this SLA is $5,000. The final approved
Another key support area for the organization isSLA would allow the City to develop a low band
radio station, which could be used for emergency
the Legal Office. The Legal Office provides legal
management as well as general public information.
services and support to the City Council and the
The cost of this SLA is $95,000.
City staff. Among the services provided by this
16
The approved Public Communications and$72,800 for the equipment to assist with power
Marketing budget is $558,559.interruptions and blackouts, $40,000 for protective
coating on pump stations, $12,000 for chlorine
covers, $25,000 for SCADA equipment, $5,000
The Community Development Department
to train technical personnel, and $45,000 to design
helps provide low cost housing and other public
a drainage structure.
assistance through community development block
grant funds from the federal government. These
Wastewater - Operations $3,677,415
funds are used to assist low to moderate-income
residents of College Station. Assistance is providedEffective sanitary sewer collection and treatment is
through housing services, public agency funding,essential to public health in an urban environment.
public facility improvements, and economicOver the last several decades, the standards have
development activities. The total Communityincreased for this infrastructure. The past upgrades
Development approved budget is $4,593,072.to the Carter Creek Wastewater Treatment Plant
The approved administrative budget is $598,294,were directly related to those changing standards.
which includes one service level adjustment in theAs the system continues to grow, additional capital
amount of $3,773. The purpose of this is SLA is tois needed for line extensions. The existing system
fund a part-time intern.will have to be maintained with line replacements
and plant enhancements and expansions.
Wastewater services are provided as an enterprise
The Economic Development Department is
function with service related fees paying for the
responsible for coordinating economic development
cost of service.
activities in College Station. The department
director serves as the staff liaison to the Economic
The approved budget includes $186,960 in SLAs
Development Corporation.
for the Wastewater Division. These SLAs include
$33,500 for TCEQ mandate permit renewals,
The Economic Development FY 04 approved
$28,000 for maintenance of equipment to help
operating budget is $245,251. The approved
deal with power interruptions and blackouts,
budget includes one service level adjustment in the
$74,000 for additional equipment for the sewer
amount of $15,000. The purpose of this SLA is to
television van, $32,750 for SCADA equipment,
provide directional signs to the Northgate District.
$5,000 for training for technical personnel.
$13,710 is also included to replace uninterrupted
Electric Division$45,043,565
power supply devices.
The Electric Division is responsible for providing
cost efficient and reliable electric service to the
Other Funds and Capital Projects Funds
citizens, businesses, and institutions in College
The City uses a number of other funds to account
Station. Electric service is critical to the ability to
for various types of activities and programs that do
encourage new employment and prosperity in the
not strictly fall under one of the operating
City. The total Electric Fund budget is
departments. These funds and the capital project
$45,043,565
budgets approved for FY 04 are described below.
Water Division - Operations$4,023,032
General Debt Service Fund
A reliable and safe supply of potable water is
The General Debt Service Fund is used to account
necessary for any community. The City of College
for ad valorem taxes collected to pay for authorized
Station has the capacity to produce approximately
general government debt.The debt service portion
18.29 million gallons per day of potable water.
of the ad valorem tax rate is approved to be
The Water Division has developed high standards
$27.32 cents per $100 assessed valuation. This is
of reliability, which assures customers their needs
less than the FY 03 rate by $0.0099 cents. It is
will be met with supplies, which meet or exceed all
anticipated there will be capacity to fund an
federal and state mandated standards. As a City
additional $35-$40 million in debt over the next 5
enterprise, the full cost of service for water
year period within the approved tax rate.
production, transmission, and distribution is
recovered by charging customers for consumption
Economic Development Fund
on a per unit basis.
The City created an Economic Development Fund
to account for resources and expenditures directed
SLAs in the Water Division total $199,800 in the
at providing incentives for businesses and industries
FY 04 Approved Budget. These SLA?s include
17
to locate in the College Station/Bryan area. This isout of the Hotel/Motel Fund. These funds are for
different from the funding provided to thethe operations of the Arts Council.
Economic Development Corporation, which isThe Convention & Visitors Bureau recommended
included in the Electric Fund Budget. All resourcesbudget is $915,200. This supports ongoing
set aside for these purposes will be transferred intooperations and maintenance of the Convention and
this fund and will remain in the fund until expendedVisitor Bureau.
for the intended purpose. The City has a number
of potential and real prospects indicating a desire to
Cemetery Perpetual Care Fund
locate in College Station. Resources in this fund
This fund accounts for the sale of cemetery lots and
will allow the City to meet its obligations to those
other revenues that are collected through the
and future prospects within the limits of the funds
College Station cemetery. The fund also accounts
available. An additional $110,000 was added to
for expenditures on projects that take place in the
this budget in FY 04. There is $610,000 approved
cemetery. In FY 04 a service level adjustment is
in this fund for economic development incentives.
included in the amount of $55,000 to improve the
rear entrance to the Cemetery. This will provide an
alternate entrance to the cemetery, which will be
Court Security and Court Technology Funds
important as Texas Avenue construction begins.
In 1999 the City adopted two new Municipal Court
fees as authorized by the State Legislature. The
Court Security Fee is designed to pay for security
Parks Xtra Education Fund
related projects at the Municipal Court facility. The
The Parks Xtra Education Fund was established in
Court Technology Fee is deigned to pay for
FY 96 and is a joint effort between the City of
technology related projects for the Municipal Court
College Station and the College Station
operation.
Independent School District to provide community
based education programs. The approved Parks
It is anticipated that the Court Security Fee will
Xtra Education Fund budget is $123,082.
generate $74,660 in FY 04, and the Court
Technology Fee is projected to generate $99,960
Parking Enterprise Fund
in FY 04. These funds, along with existing fund
The Parking Enterprise Fund accounts for the
balance from prior years, are approved to be
Parking operations of the City. This includes the
appropriated for security and technology projects at
parking lot, the parking garage, and the on street
the Municipal Court.
parking. The approved budget for FY 04 is
$918,048, which includes a approved SLA in the
Hotel/Motel Tax Fund
amount of $14,250. This SLA would fund the
The City receives a tax of 7% of room rental rates
purchase of digital cameras.
from persons staying in hotels or motels within the
City. The City?s use of the taxes received is limited
Equipment Replacement Fund
by state statutes to support of tourism and have a
The City has a fund that serves to accumulate
number of allowable uses specified in the law. The
resources for the replacement of vehicles and large
tax is used by the City to support the Convention
motorized equipment, the telephone and radio
and Visitors Bureau, to pay for activities in the Wolf
systems, and to provide replacement assets for the
Pen Creek Amphitheater, support the Arts Council
existing major technological infrastructure, and the
of Brazos Valley, support of certain parks activities,
replacement of copiers.
and funding for the new conference center project.
The total anticipated revenues are $2.229 million
Base budget revenues for the fund reflect the above
and anticipated expenditures are $2.275 million.
policies. The revenues are automatically
transferred from departmental budgets on a
The approved FY 04 Hotel/Motel Fund budget
monthly basis to ensure that sufficient funds will be
includes $1,019,633 for City Operations including
available to fund expenses related to the specific
the Conference Center, Wolf Pen Creek
functions. The approved FY 04 total revenues are
Operations, and other Parks programs and events
$2,422,060, 3.45% higher than the FY 03 revised
that are eligible for Hotel/Motel Funds.
budget.
The Arts Council recommended budget for FY 04
The approved equipment replacement budget also
is $300,000. The Arts Council request is below
includes $917,000 for the replacement of the City
the 15% limit that can be spent on art programs
telephone system. Funds have been placed in the
18
replacement fund since 1994 when the phoneThe FY 04 approved expenditures are
system was last replaced.$1,265,384, an increase of 0.88% from the
previous fiscal year. This increase includes an SLA
The approved FY 04 total expenditures arein the amount of $11,585 for hydraulic vehicle lifts.
$3,363,756, a 6.63% increase from the FY 03
revised budget.
Self Insurance Fund
The City of College Station is partially self-insured
Internal Services Fund
for property casualty and general liability, worker's
Over the past several years the City has establishedcompensation and unemployment compensation.
three internal services funds for Fleet Services,The City participates in a PPO for employee and
Print/Mail and Communications. Each of thesedependent health care.The City moved to the
funds receives revenues from City departments toPPO in January 2003. This move was made as a
whom they provide services. Fleet Services isresult of the escalating health insurance costs seen
responsible for maintaining the rolling stock of thein recent years.
City of College Station. Print/Mail provides
printing and mail services to the departments. TheActuarially-based charges are made to each of the
print services are provided based on the cost ofoperating funds using relevant bases (i.e., health
providing the services. Departments have theinsurance is charged monthly per full-time
option of either using the City print shop or takingparticipating employee, while unemployment and
the work to an outside print shop. Theworker's compensation are charged as a
Communications Fund provides all of the phonepercentage of gross salary). This method of
and radio maintenance in the City system.funding allows the City to more accurately reflect
the costs of claims against the various funds and to
Base budget revenues for the fund reflect the aboveminimize potential risks.
policies. The revenues are transferred from
departmental budgets on a monthly basis to ensureThese Funds are prepared on the modified accrual
that sufficient funds will be available to fund allbasis where cash transactions are included in the
expenses related to the specific functions.budget presentation in lieu of non-cash transactions
such as depreciation. The focus is on the net
change in working capital.
Print/Mail Fund
The total approved revenues for FY 04 are
The City is making changes to the risk
$381,399; an increase of 0.97% over the FY 03
management program, which are designed to
revised budget.
control costs in the Property Casualty Fund and the
Workers Compensation Fund. Property casualty
The FY 04 approved expenditures are $367,321,
costs are anticipated to increase in the future as the
an increase of 1.13% over the FY 03 revised
cost of insurance increases. Changes being
budget.
considered include increasing the deductibles for
the City and implementing a proactive risk
Communications Fund
management and safety program in order to better
Revenues in this fund are projected to decrease
control claims and therefore control costs. This
1.24% from the revised budget of FY 03. This
effort includes implementing a citywide safety
decrease is mainly attributable to the lack of
training program, as well as other revisions in the
transfers in FY 04.
way risk is managed in the City.
Expenditure in this fund, are approved to increase
Workers Compensation Fund
by 0.12% to $679,360. This increase includes one
Approved premiums are based on the actual
service level adjustment in the amount of $18,951
amounts received from the City?s employees. Due
for uninterruptable power supply replacement
to an increase in the number of employees and
costs.
rate, premiums in this fund have increased 67%
over the FY 03 adjusted budget.
Fleet Fund
In FY 04, revenues in the Fleet Fund are projected
Expenditures in this fund have increased 27% from
to decrease by 4.94%. This decrease is due mainly
the previous fiscal year to $510,645. The rising
to the reduction in fleet charges to Departments
costs associated with claims and premiums largely
throughout the City?s organization.
contributed to this increase. The claim increases
19
are a result of increased medical costs, and claimsExpenditures in this fund are expected to be the
that were incurred in recent years.same as the previous fiscal year, $25,000.
Property and Casualty Fund
Capital Projects Funds
FY 04 approved revenues are based on the actual
amounts assigned to the various operating activityThe City has a number of capital project funds.
centers. There will be an 11% increase over FY 03General obligation bonds form the basic resource
for premiums and an overall decrease in revenuesfor general government projects such as streets,
of 4%.parks, traffic, public facilities, drainage and other
such needs. However, the City has several other
Expenditures in this fund are projected to decreaseresources that may be used to supplement those
by 3% in FY 04 to $509,145. Much of thisresources, and help to hold down the ad valorem
decrease can be attributed to a reduction in paytaxes necessary to pay for general obligation bonds.
outs on premiums.
In addition to the general government projects, the
City has bond funds for each of the utilities
Employee Benefits Fund
operated by the City. Operating funds from the
In FY 03, efforts to create a reserve in the fund so
Water Fund will be used to fund $10.4 million in
that future cost increases can be moderated were
capital projects.
successful. An increase in health insurance
premiums was approved for FY 03, as part of the
Other resources to fund capital projects include the
effort to address continued cost increase in health
Wolf Pen Creek Tax Increment Financing District,
insurance costs. These changes will continue to
the Drainage Utility, and Parkland Dedication
move the Employee Benefits Fund to a position of
Funds. Each will provide resources that will be used
being self-sufficient. If the rate of growth continues
to complete a number of projects over the next five
to increase in health care costs, then the employee
years. Community Development funds will also be
benefits fund will have to be re evaluated to
used to fund certain street projects in eligible areas,
determine what additional changes will need to be
and park projects in the Tarrow Park and Lincoln
recommended. These changes have included
Center area.
charging employees for a portion of their health
insurance cost. Additional premium increases
General Capital Projects
are included in the approved FY 04 budget.
The following is a brief summary of some of the
The City is also actively participating in an
key general government projects scheduled for FY
effort to determine if there are benefits to
04.
the City, Brazos County, and the City of
Bryan jointly providing health insurance.
Street Rehabilitation Projects
In FY 04, $1.2 million is approved for
FY 04 expenditures are based on estimates of
rehabilitation to streets in the Southside Area.
future claims, premiums, and other miscellaneous
This is a multi-year effort to rehabilitate the
costs. Total approved expenditures are
infrastructure in older parts of College Station. Also
$4,506,437, an increase of 15% over the FY 03
in FY 04, $500,000 is approved for various street
revised budget. This increase is a result primarily of
rehabilitation projects. In particular, $200,000 of
rising medical costs. Through education and
this amount will be used to overlay newly annexed
training programs, efforts are being made to reduce
streets and $300,000 is approved for thoroughfare
the claims incurred. The City will continue to
rehabilitation.
monitor claims to determine what additional plan
changes need to be made.
Street extension projects include $632,404 for
completing the widening George Bush Dr. from
Unemployment Fund
Texas Avenue to Harvey Road. $722,000 is the
Revenues in this fund are collected much like the
anticipated project expense for phase II of the
Workers Compensation Fund, based on employee
Jones Butler Road project. Additionally, the FY 04
collections. There is a 0.35% increase in expected
Approved Budget projects $2.2 million for the
FY 04 premiums over FY 03 budgeted revenues
Longmire Drive extension project, $3.7 million
due to change in number of employees.
toward the widening of Greens Prairie Road, and
20
$3.4 to for the extension of Dartmouth Drive fromFY 04, projects anticipated to use parkland
Krenek Tap Road to FM 2818.dedication funds include $700,000 for Woodway
Park development and $175,000 for a park in
These street projects will help to address trafficZone 10.
issues that have been highlighted in the citizen
survey and other feedback received from College
General Government And Capital Equipment
Station citizens.
Capital Projects
General government and capital equipment projects
Street TxDOT Capital Projects
are planned assets that have value to more than
It is anticipated that $580,000 will be used for
one specific area of City operations. Two main
Texas Avenue Widening Phase II streetscaping, and
divisions within this category are public facilities and
$175,000 for the George Bush Drive medians.
technology projects. In FY 04, significant projects
include: $1,255,780 for construction of Fire
TxDOT timing on these projects will determine
Station #5; $917,000 to replace the City phone
when these expenditures will be made. The City
system; $200,000 to complete the fiber loop; and
pays ten percent of right-of-way costs, and also
$100,000 to begin setting aside funds for a
pays for any enhancements, such as the application
topographic/aerial map. Other technology related
of any streetscaping desired in the project.
projects approved for FY 04 include the
completion of the replacement of the public safety
Traffic Capital Projects
computer system, as well as the addition of several
In FY 04, there is no approved new budgetother public safety technology projects. These
appropriation for traffic signal enhancements.include a police booking system, a police field
However, $72,000 is projected to cover the cost ofreporting system, and a fire tone out system.
widening Holleman at the intersection of Holleman
and Texas Avenue.
Conference Center $5,876,802
In FY 04, the new approved budget appropriation
Sidewalks & Trails
of $5,876,802 is recommended for the
The City of College Station has worked over theConference Center. It is anticipated that over $13
years to ensure adequate transportationmillion in new and existing appropriation will be
infrastructure for pedestrians and bicyclists. Theexpended in FY 04. These funds will be used for
City has an adopted sidewalk and bike loop plan.the development of the Conference Center that will
As new development occurs, sidewalks are anbe located on the Highway 30/60 corridor in East
important aspect that must be considered. In FYCollege Station. Funds are also projected to be
04, $75,000 is anticipated for neighborhoodspent on associated infrastructure for the project.
capital improvements, $132,000 to construct aSince this budget was prepared the proposed
section of sidewalks on Longmire and $50,000 toConference Center project was halted and will not
build sidewalks on Anderson.be constructed at the proposed site with the
proposed partner. The City Council is currently
considering options on this matter.
Parks Capital Projects
The most significant parks projects for FY 04 are
Business Park CIP $2,570,000
improvements to the Lincoln Center. The FY 04
In FY 04, there are two significant business park
budget includes $623,000 to expand the Lincoln
related projects. These include $2,320,000 for the
Center and $350,000 to add a covered basketball
construction of the Spring Creek Corporate
pavilion to the facilities. These projects are funded
Campus Phase I and $415,000 for development of
through the Community Development Block Grant
a new class B business center. An additional
Funds. These projects are part of the
$250,000 is also included in the approved budget
implementation of the Tarrow Park master plan
for costs associated with the existing business park.
which the City Council approved earlier in 2003.
These costs include reimbursement for a fence
being built, and funds for minor improvements in
Parkland Dedication Capital Projects
the existing business park facility.
$258,000
Parkland dedication funds can be used for projects
Wolf Pen Creek TIF$2,553,803
in neighborhood parks within the various park
This district generates revenues that can be utilized
zones. The funds come from a dedication required
in the Wolf Pen Creek District. The budget funding
as new development occurs in College Station. In
21
is targeted for future Wolf Pen Creek projects.It is anticipated $4,000,000 in utility revenue
The Wolf Pen Creek trail project, which includesbonds will be issued for wastewater capital projects
in FY 04.
construction of a trail system in the Wolf Pen Creek
area, will continue in FY 04.
Drainage Utility CIP
The Approved FY 04 drainage capital projects
Utility Capital Projects
budget includes $1,193,245 in improvements to
The following is a brief summary of some of the
the City's drainage system. The bulk of these
utility capital projects scheduled for FY 04. These
expenditures will be for drainage channel
capital projects are funded either through existing
improvements in the Bee Creek area at a cost of
revenues from these funds, through the issuance of
$3 million and the Wolf Pen Creek area at a cost of
utility revenue bonds.
$1 million.
Electric Capital Projects $5,530,000
Additional O&M Costs
$5,530,000 is the approved expenditure amount
With the addition of new facilities and
for electric capital projects in FY 04.
infrastructure, additional operations and
maintenance costs may be incurred. Regarding
Water Capital Projects
infrastructure rehabilitation it is expected that O&M
In FY 04, $6,101,737 is the projected new
cost will decrease for those areas the project
appropriations for water capital projects, and total
targeted. However, it is difficult to quantify the cost
water capital project expenditures are projected to
savings of rehabilitation since resources are used
be $14,769,051. Included in the Approved FY 04
elsewhere and not removed from departmental
Budget is over $1 million for water line
budgets.
rehabilitation in the Southside area, $3.2 million
for the parallel water line transmission project, and
The FY 04 budget is impacted by a number of
$462,900 on projects to provide water to newly
capital projects that have been completed and have
annexed portions of the City. Additionally,
added additional operation and maintenance
$4,174,837 is the projected expense for water
expense. The City?s General Fund and the utility
capital project to provide water service to City
funds have been and will continue to be impacted
residents not currently using College Station water.
by capital projects as they come online. FY 04
The Water Capital Projects Fund also includes
Approved Budget includes an additional, $309,483
$305,000 to improve the security of the water
for operations and maintenance associated with
supply and $530,000 to provide backup power
capital projects coming on line.
generation to the water system.
Conclusion
Wastewater Capital Projects
The previous discussion provided the reader with
In FY 04, $6,159,720 is the projected new
an overview of the approved FY 04 budget and the
appropriations for wastewater capital projects, and
key changes from the FY 03 budget. The following
total wastewater capital project expenditures are
sections of the budget provide a more detailed
projected to be $7,343,720. In the Southside
discussion of the approved budget both by Council
area, $1.5 million is included for the rehabilitation
Vision Statement and by Fund.
of wastewater infrastructure. Over $1 million is also
included as projected expense for relocating and
rehabilitating sewer line beneath Texas Avenue.
This project is necessary because of the TxDoT
widening of Texas Avenue, and will be done in
conjunction with this project. As in the Water
Division, the Wastewater Division includes
$330,000 to improve security of wastewater
facilities and $215,000 for backup power
generation to operate the sewer system in the event
of a power outage.
In the FY 04 approved budget, $535,800 is
included to provide sewer services to the newly
annexed parts of the City.
22
CITY OF COLLEGE STATION
FISCAL YEAR COMPARISON SUMMARY
FY 04 APPROVEDFY 04 APPROVEDNET OPERATING % CHANGE
FISCAL YEAR 2003-2004TOTAL SOURCESTOTAL USES TRANSFERS& CAPITALFROM PRIOR
APPROVED BUDGETOF FUNDSOF FUNDSINBUDGETFISCAL YEAR
GENERAL FUND$ 41,701,5342,847,209$ (5,784,593)4$ 35,916,941$ 6.65%
UTILITY FUNDS 62,579,2979,750,189 02 62,579,29 2.342%
SANITATION COLLECTION 4,845,3476,062,327 0 4,845,347 1.70%
BVSWMA 6,981,2914,062,720 09 6,981,29 0.309%
UTILITY CUSTOMER SERVICE FUND 2,324,4712,236,074 (2,324,471) 0 NA
ECONOMIC DEVELOPMENT 610,000556,199 (610,000) 0 NA
INSURANCE FUND 5,551,2276,736,574 (5,551,227) 0 NA
DEBT SERVICE FUND 9,267,689,830,074 (1,423,624)6 7,844,062 (7.78%)
HOTEL/ MOTEL TAX FUND 2,274,833,080,346 03 2,274,83 (3.22%)3
PARKING ENTERPRISE FUND 918,041,619,543 08 918,04 149.958%
PARKS XTRA EDUCATION 123,082146,673 0 123,082 0.34%
POLICE SEIZURE FUND 2,70016,798 0 2,700 (22.86%)
INTERNAL SERVICES 5,675,82111,351,008 (5,675,821) 0 NA
COURT SECURITY FUND 168,54190,380 08 168,54 53.238%
COURT TECHNOLOGY FUND 245,000293,216 0 245,000 145.00%
COMMUNITY DEVELOPMENT 2,753,6773,500,519 0 2,753,677 2.28%
CEMETERY PERPETUAL CARE FUND 145,5221,078,012 0 145,522 NA
SUB TOTAL OF O&M$ 146,168,087183,357,861$ (21,369,736)$ 124,798,351$ 3.31%
GENERAL FUND$ 640,000640,000$ -$ 640,000$ NA
UTILITY FUNDS 10,400,0010,400,000 00 10,400,00 400.000%
COMMUNITY DEVELOPMENT 1,839,391,839,395 05 1,839,39 24.095%
FUND BALANCE/WORKING $ 12,879,39512,879,395$ -$ 12,879,395$ 209.43%
CAPITAL TRANSFERS TO CIP
UTIL CAP IMPROV PROJECTS$ 17,791,45728,272,616$ (10,400,000$ 7,391,457) (14.92%)
GEN GOVT CAP IMPROV PROJ32,013,672 7,504,014 (1,839,395) 5,664,61 (5.77%)9
DRAINAGE UTIL CAP IMPROV PROJ7,925,196 1,193,245 0 1,193,24 (51.11%)5
CONVENTION CENTER CIP18,206,0295,876,8020 5,876,802 136.68%
WOLF PEN CREEK TIF3,027,863 2,553,803 0 2,553,80 6.273%
SUB TOTAL OF CAPITAL$ 34,919,32189,445,376$ (12,239,395)$ 22,679,926$ 2.52%
TOTALS$ 193,966,803285,682,632$ (33,609,131)$ 160,357,672$ 9.02%
FY 03 APPROVEDFY 03 APPROVEDNET OPERATING % CHANGE
FISCAL YEAR 2002-2003TOTAL SOURCESTOTAL USES TRANSFERS& CAPITALFROM PRIOR
APPROVED BUDGETOF FUNDSOF FUNDSINBUDGETFISCAL YEAR
GENERAL FUND$ 39,769,8739,918,647$ (6,091,904)2$ 33,677,96$ 3.818%
UTILITY FUNDS 61,147,5494,963,504 03 61,147,54 0.833%
SANITATION COLLECTION 4,764,535,973,835 09 4,764,53 0.669%
BVSWMA 6,960,5515,982,342 08 6,960,55 33.658%
UTILITY BILLING FUND 2,307,8022,698,142 (2,307,802) 0 NA
ECONOMIC DEVELOPMENT 962,201,072,262 (962,209)9 0 NA
INSURANCE FUND 4,817,3816,482,565 (4,817,381) 0 NA
DEBT SERVICE FUND 9,464,7511,335,369 (958,500)8 8,506,25 5.808%
HOTEL/ MOTEL TAX FUND 2,350,582,835,840 03 2,350,58 0.153%
PARKING ENTERPRISE FUND 367,29555,160 06 367,29 (63.40%)6
PARKS XTRA EDUCATION 122,670130,872 0 122,670 16.42%
POLICE SEIZURE FUND 3,5009,340 0 3,500 (68.18%)
INTERNAL SERVICES 5,100,8610,914,329 (5,100,864)4 0 NA
COURT SECURITY FUND 110,000194,590 0 110,000 35.64%
COURT TECHNOLOGY FUND 100,000233,960 0 100,000 (47.92%)
COMMUNITY DEVELOPMENT 2,692,343,402,587 09 2,692,34 (44.16%)9
CEMETERY PERPETUAL CARE FUND 00 0 0 (100.00%)
SUB TOTAL OF O&M$ 141,041,924196,703,344$ (20,238,660)$ 120,803,264$ 0.98%
UTILITY FUNDS$ 2,080,002,080,000$ -0$ 2,080,00$ (75.42%)0
COMMUNITY DEVELOPMENT 1,482,331,482,333 -3 1,482,33 N3A
SANITATION COLLECTION 00 0 0 NA
HOTEL/ MOTEL TAX FUND 600,000600,000 0 600,000 0.00%
FUND BALANCE/WORKING $ 4,162,3334,162,333$ -$ 4,162,333$ (54.06%)
CAPITAL TRANSFERS TO CIP
UTIL CAP IMPROV PROJECTS$ 10,767,9019,543,712$ (2,080,000)0$ 8,687,90 (27.43%)0
GEN GOVT CAP IMPROV PROJ28,985,644 7,493,869 (1,482,333) 6,011,53 (58.35%)6
DRAINAGE UTIL CAP IMPROV PROJ6,375,969 2,440,748 0 2,440,74 72.498%
CONVENTION CENTER CIP18,117,5423,083,038 2,483,03(600,000) (21.92%)8
NORTHGATE PARKING CIP0 0 0 0 (100.00%)
WOLF PEN CREEK TIF3,294,788 2,403,200 0 2,403,20 (24.13%)0
MEL ROSE TIF96,278 96,000 0 96,000 (57.33%)
SUB TOTAL OF CAPITAL$ 26,284,75576,413,933$ (4,162,333)$ 22,122,422$ (36.37%)
TOTALS$ 171,489,012277,279,610$ (24,400,993)$ 147,088,019$ (10.02%)
23
CITY OF COLLEGE STATION
NET BUDGET $160,357,672
CONFERENCE
CENTER
DRAINAGE CIP
4%
1%
GEN GOVT CIP 5%
WPC TIF
UTILITY CIP
2%
COMMUNITY
5%
DEVELOPMENT 3%
GENERAL FUND
22%
HOTEL/ MOTEL
TAX FUND 2%
DEBT SERVICE
FUND
5%
BVSWMA
4%
SANITATION
COLLECTION 3%
COMBINED
UTILITIES
45%
24
CITY OF COLLEGE STATION
ALL FUNDS
SUMMARY
EXPENDITURE BY FUND
REVISEDESTIMATEDBASEAPPROVED% CHANGE IN
ACTUALBUDGETYEAR ENDBUDGETBUDGETBUDGET FROM
FUNDFY 01-02FY 02-03FY 02-03FY 03-04FY 03-04FY 03 TO FY 04
GENERAL FUND36,745,411$ 39,847,902$ 39,311,195$ 38,603,571$ 41,003,769$ 2.90%
PARKING ENTERPRISE FUND408,860 367,556 329,751 368,560 385,135 4.78%
XTRA EDUCATION FUND57,454 92,080 92,080 92,020 92,020 -0.07%
ELECTRIC FUND7,676,664 5,921,554 5,882,157 5,943,126 6,364,985 7.49%
WATER FUND3,582,533 3,890,830 3,776,223 3,792,507 4,014,132 3.17%
WASTEWATER FUND2,931,523 3,476,400 3,468,759 3,466,337 3,677,415 5.78%
PURCHASED POWER32,017,834 30,000,000 30,574,000 30,134,000 30,134,000 0.45%
SANITATION FUND3,974,599 3,941,263 3,963,532 3,917,922 3,938,158 -0.08%
UTILITY BILLING FUND1,447,074 1,695,106 1,642,652 1,702,364 1,803,990 6.42%
FLEET FUND1,118,865 1,107,333 1,104,480 1,111,789 1,133,084 2.33%
PRINT/MAIL FUND353,140 315,540 331,997 319,051 321,492 1.89%
COMMUNICATIONS FUND532,237 593,550 567,608 555,414 579,360 -2.39%
BVSWMA FUND4,497,736 6,760,096 7,062,688 4,737,983 6,488,035 -4.02%
COMBINED FUND TOTAL95,343,930$ 98,009,210$ 98,107,122$ 94,744,644$ 99,935,575$ 1.97%
EXPENDITURE BY CLASSIFICATION
REVISEDESTIMATEDBASEAPPROVED% CHANGE IN
ACTUALBUDGETYEAR ENDBUDGETBUDGETBUDGET FROM
CLASSIFICATIONFY 01-02FY 02-03FY 02-03FY 03-04FY 03-04FY 03 TO FY 04
SALARIES & BENEFITS36,721,834$ 38,962,311$ 38,693,614$ 39,185,183$ 40,371,978$ 3.62%
SUPPLIES3,724,8235,107,2935,050,9704,581,4864,994,572-2.21%
MAINTENANCE 5,150,7794,854,9934,739,6124,543,5854,706,332-3.06%
PURCHASED SERVICES16,161,24317,547,28117,424,92015,400,10918,084,7383.06%
CAPITAL OUTLAY1,567,4171,537,3321,624,006900,2811,643,9556.94%
PURCHASED POWER32,017,83430,000,00030,574,00030,134,00030,134,0000.45%
COMBINED FUND TOTAL95,343,930$ 98,009,210$ 98,107,122$ 94,744,644$ 99,935,575$ 1.97%
PERSONNEL SUMMARY BY FUND
REVISEDBASEAPPROVED% CHANGE IN
ACTUALACTUALBUDGETBUDGETBUDGETBUDGET FROM
FUNDFY 01FY 02FY 03FY 04FY 04FY 03 TO FY 04
GENERAL FUND535.25550.75550.50550.50561.752.04%
PARKING ENTERPRISE FUND8.08.08.08.08.000.00%
XTRA EDUCATION FUND0.00.00.00.00.000.00%
ELECTRIC FUND59.559.558.558.559.501.71%
WATER FUND31.031.031.031.031.000.00%
WASTEWATER FUND36.038.038.038.038.000.00%
SANITATION FUND34.535.536.536.536.500.00%
UTILITY BILLING FUND30.530.530.530.530.00-1.64%
FLEET FUND15.015.015.015.015.000.00%
PRINT/MAIL FUND5.05.05.05.05.000.00%
COMMUNICATIONS FUND5.05.06.06.06.000.00%
BVSWMA FUND26.526.525.525.525.500.00%
COMBINED FUND TOTAL786.25804.75804.50804.50816.251.46%
25
ANALYSIS OF TAX RATE
FY 03-04
APPROVEDAPPROVED
FY 03FY 04
Assessed Valuation of Real and Exempt Property$3,151,961,166$3,522,272,128
(Based on 100% of Market Value)
Less: Exempt Property$317,659,070$352,147,872
Less: Agricultural Loss$32,451,400$45,233,970
Less: Over 65 and Veterans Exemptions$42,890,060$46,449,460
Less: House Bill 366$95,873$99,769
Less: Abatements$28,600,746$41,572,761
Less: Proration$167,053$570,958
Less: Freeport$6,531,511$7,289,944
Taxable Assessed Value$2,723,565,453$3,028,907,394
O&M and Debt Service Portion$2,692,939,790$2,988,936,031
TIF Captured Value$30,625,663$39,971,363
Total$2,723,565,453$3,028,907,394
Apply Tax Rate per/$100 Valuation 0.4777/$1000.4653/$100
Total Tax Levy$13,010,472$14,093,506
Estimate 100% Collection$13,010,472$14,093,506
Tax Rate PerPercentEstimated
$100 ValuationOf LevyCollections
Debt Service 0.273258.7%$8,165,773
General Fund 0.192141.3%$5,741,746
Wolf Pen Creek TIF #1 0.4653100%$185,987
26
ANALYSIS OF PROPERTY VALUATIONS
TOTALTOTAL
APPRAISAL MARKET EXEMPTTAXABLE
YEARVALUATIONVALUEVALUE *
19931,446,692,180177,229,8931,269,462,287
19941,648,484,066194,215,9221,454,268,144
19951,814,639,141203,017,7721,611,621,369
19961,935,322,710234,121,2341,701,201,476
19972,065,133,267245,085,2091,820,048,058
19982,208,019,033276,453,2091,931,565,824
19992,420,818,924308,471,2472,112,347,677
20002,661,115,250345,752,8882,315,362,362
20012,870,510,984380,950,9012,489,560,083
20023,151,961,166428,395,7132,723,565,453
20033,522,272,128493,364,7343,028,907,394
* Assessed value is 100% of the estimated value.
CITY OF COLLEGE STATION AD VALOREM TAX VALUATIONS
3,500
3,000
2,500
2,000
1,500
1,000
500
0
19931994199519961997199819992000200120022003
27
28
CITY OF COLLEGE STATION
FY2003-2004 STRATEGIC PLAN
One of the primary roles of the CollegeThe 2003-2004 Strategic Plan is a document
Station City Council is to determine thethat compiles the results of the City of
direction that the City of College Station willCollege Station?s strategic planning process.
follow into the future. A long-term strategicThe Strategic Plan establishes the City?s
plan can help the City Council set this courseCouncil?s Mission and a series of Vision
for the future. Strategic planning is especiallyStatements that describe where the City
important in a community such as CollegeCouncil would like the community to be in
Station, where recent growth is expected tothe future. The document outlines specific
continue. strategies and implementation plans to fulfill
these visions. The Strategic Plan document
Strategic planning is a process that requirescan be accessed on the internet at
decision-makers to focus on the overallwww.ci.college-station.tx.us.
mission of the City and the goals to be
achieved. College Station?s strategicThe City of College Station has integrated
planning process facilitates the City Councilthe annual budgeting process with the
and City staff?s ability to:strategic planning process. The Strategic Plan
helps to prioritize how the organization will
Align the City?s priorities with changinguse current and future resources to achieve
identified goals. In this way, the Strategic
conditions and new opportunities;
Plan drives budget preparation decisions and
Create shared commitments among
service delivery implementation.
Council members, City staff, and College
Station residents regarding present and
The City?s strategic plan is reviewed and
future endeavors; and develop new goals
updated on annual basis to ensure that it
and strategies;
remains current and reflects the needs and
Assess the City?s strengths, weaknesses,
desires of the residents of College Station.
opportunities, and threats.
The following page include a summary of the
It is important to remember that strategic
College Station City Council?s Mission and
planning is only a set of concepts,
four Vision Statements. This overview is
procedures, and tools. It takes the combined
organized according to Council approved
efforts of the City Council and City of
priority. A more detailed list of all of the
College Station employees to make any
implementation plans required to carry out
strategic planning effort meaningful and
each strategy in the Strategic Plan is in
successful.
Appendix L.
29
CITYOFCOLLEGESTATIONMISSIONSTATEMENT
CITYOFCOLLEGESTATIONMISSIONSTATEMENT
On behalf of the citizens of College Station, home of Texas A&M University,
we will continue to promote and advance the community?s quality of life.
Core Values
Promote involvement andPromote Regionalism
participation of the citizenryPromote being active member of
Promote the health, safety, andthe Brazos Valley community
general well being of theSupport activities that promote
communitymunicipal empowerment
Promote fiscal responsibilityPromote Excellence in customer
Promote collaboration andservice
cooperation
VisionStatements
VisionStatements
CoreServices
CoreServices
We will continue to improve high quality customer focused basic city
services at a reasonable cost.
We will provide infrastructure, with the capacity to meet current and projected needs.
We will promote public safety and health.
We will promote effective communication (interdepartmentally and to the public).
We will rehabilitate infrastructure as needed.
We will provide streets, traffic and transportation systems.
We will provide a workplace that fosters creative ideas for delivery of core services.
ParksandleisureServices
ParksandleisureServices
We will continue to promote a wide range of leisure, recreational and
cultural arts opportunities.
We will maintain an integrated parks system driven by connectivity.
We will promote programs and facilities that target all age groups.
We will promote cultural arts.
We will pursue regional planning and development efforts.
PlanningandDevelopment
PlanningandDevelopment
We will continue to promote a well-planned community.
We will continue to revise and guide the development process through the Unified
Development Ordinance (UDO).
We will continue to support an intermodal transportation action plan.
We will promote well-planned neighborhoods.
EconomicDevelopment
EconomicDevelopment
We will continue to promote a strong and diverse economic environment.
We will promote the development of strategic areas.
We will continue to strengthen and diversify the tax and job base.
We will promote tourism.
We will promote revitalization and redevelopment.
We will encourage and integrate the city?s economic development efforts with the
Research Valley Partnership.
30
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0
;:u
m
en
m
;:u
<
()
m
en
CORE SERVICES $135,246,809*
We will continue to improve high quality customer focused basic city
services at a reasonable cost.
Strategic Plan Summary:
Core services are the basic services provided by the City of College Station. These include public safety, public
works, public utilities, and the support service functions. The strategic plan addresses these core services
through the following strategies:
We will provide infrastructure with the capacity to meet current and projected needs.
We will promote public safety and health.
We will promote effective communication (interdepartmentally and to the public).
We will rehabilitate infrastructure as needed.
We will provide streets, traffic and transportation systems.
We will provide a workplace that fosters creative ideas for delivery of core services.
*
This is the net total for the Core Services Vision Statement.
APPROPRIATIONS ?CORE SERVICES
FIRE
FISCAL SRVC
5%OTIS
2%
WATER
4%
18%
GEN. GOVT
6%
PUBLIC WORKS
16%
ELECTRIC
POLICE
31%
7%
WASTEWATER
11%
Police Department$9,231,753 Three service level adjustments are approved for
the FY 04 CSPD operating budget. This includes
The Police Department provides services that
$8,605 to develop a replacement and
help to maintain community safety. Among the
maintenance schedule for patrol bicycles. Three
services provided are 1) police patrol with
bicycles will be replaced in FY 04. $45,060 for
certified police officers who are equipped with
traffic enforcement is also approved for FY 04.
police vehicles and all necessary equipment, and
$33,795 will be reimbursed back to the City
assigned to specific areas of the city; 2) criminal
through the Selective Traffic Enforcement
investigation division which investigates reported
Program Grant. Finally, $99,784 is approved for
crimes; 3) animal control; 4) jail and
an additional Sergeant in the Criminal
communications support for officers on the street
Investigations Division (CID). This position is
and short term detention facilities that reduce the
being requested to ensure the caseload in CID
processing time of arrests; and 5) a professional
can be managed efficiently.
standards division that serves a support and
training function for the Department.
31
employee recognition program, $19,852 for
Calls for Service
textbook training media, $6,300 for a
commercial washer extractor, and $2,500 for
58,000
56,000
digital camera and equipment to assist code
54,000
enforcement personnel. Due to the rising costs of
52,000
50,000
services, $29,000 is included in order to maintain
48,000
the current service level in the FY 04 approved
46,000
44,000
budget.
42,000
This graph illustrates the increase/decrease in
9900010203 Estimate
Fiscal Year
Incidents Dispatched
This graph illustrates an increase in calls for service
over the past year.A ?Call for Service? is defined as
3,000
any event or situation, reported by a citizen, which
2,500
requires a response from the Police Department.
2,000
Major Crimes
1,500
2,500
1,000
2,000
1,500
500
1,000
0
500
2001200220032004 est
0
EMSFIRE
9900010203 Estimate
Years
incidents responded to by the Fire Department over
the last three years.
This graph illustrates the past 5 years of major
offenses.
Fire Capital Projects
In FY 04, the projected expense for capital
Fire Department $7,236,399
projects related to providing fire services is
The Fire Department provides services to College
$1,255,780. This expense is for the construction
Station, to our neighbors in Bryan through an
of fire station #5.
automatic aid program, and to rural areas around
College Station through mutual aid agreements.
Public Works Administration $565,738
The Fire Department operates out of four
stations located throughout the City. The basic
services of the Fire Department are 1) fire
This is the administrative division of the Public
response 2) emergency medical response, 3) fire
Works Department, which includes Streets,
prevention services, including commercial fire
Drainage, Fleet, Traffic, and Solid Waste
safety inspections and fire prevention training at
Collection. Public Works Administration is the
local schools and various functions; 4) code
primary customer contact point for these
enforcement activities performed by the
activities.
community enhancement action center and 5)
.
One service level adjustment is included in the
hazardousmaterial response
approved budget for the Public Works
Administration Division. $20,000 is approved to
Strategic Plan 2003-2004
hire a consultant to help identify and prioritize
In an effort to continue providing effective Fire
traffic issues in many of the elementary, middle,
and EMS services, CSFD?s FY 04 Approved
and high school areas. City and CSISD staff will
Budget includes $200,530 for staffing and
use the results of this traffic study in subsequent
operating costs for Fire Station #5 scheduled
years to select candidate schools and projects so
to open in 2005.
that the grant program can best meet the needs
of both agencies and the constituents they
There are 6 SLAs approved as part of the Fire
represent.
Department budget, totaling, $265,682.
$200,530 is approved for phase III of
implementing the operating costs associated with
fire station #5. Additionally, $7,500 for an
32
street rehabilitation projects. In particular,
Facilities Maintenance$1,138,266
$200,000 of this amount will be used to overlay
The Facilities Maintenance function provides
newly annexed streets and $300,000 is approved
support services to City departments through the
for thoroughfare rehabilitation.
maintenance of City facilities. This entails all City
buildings including heating, ventilation and
cooling systems. Additionally, Facilities Street Extension Capital Projects
Maintenance performs some minor building
Street extension projects include Jones Butler
construction and remodeling activities, and
Road, and Longmire south to Cypress Meadows.
supervises the repair funds to ensure facilities and
Other projects included in the FY 04 capital
equipment are repaired and replaced in a timely
projects budget are the extension of Dartmouth
manner.
to FM 2818 and the Greens Prairie Widening
project.
Streets Division $2,270,462
Street TxDOT Capital Projects
The Street Division of the Public Works
Department strives to ensure that the streetIn FY 04, the City will be working in conjunction
system within the City of College Station iswith the Texas Department of Transportation. In
properly maintained. This is done through aFY 04, the City expects to complete the Texas
number of programs including a streetAvenue Streetscape Phase II and the medians on
rehabilitation program that addresses street repairGeorge Bush Drive. It is anticipated that
before more expensive reconstruction measures$580,000 will be used for Texas Avenue
are needed. The Streets Division also coordinatesstreetscaping, and $175,000 for the George
with the Engineering Division to plan andBush Drive medians.
develop major street capital projects that involve
rebuilding roadways that need upgrades. TxDOT timing on these projects will determine
when these expenditures will be made. The City
pays ten percent of right-of-way costs, and also
Strategic Plan 2003-2004
pays for any enhancements, such as the
To provide effective street programs, routine
application of any streetscaping desired in the
street maintenance is a part of day to day
project.
operations. $91,000 of the FY 04 Approved
Budget is dedicated to ensuring that recently
Strategic Plan 2003-2004
annexed streets receive the maintenance
necessary to continue effective street
An effort to upgrade older infrastructure areas
programs. A total of $10.8 million is includedin College Station is a priority in FY 03-FY 04.
in the approved capital budget for street
In particular, the Southside Area will see
capital projects.significant infrastructure rehabilitation over
the next several years.
The Street Division also provides routine pothole
patching and other maintenance services. The
Drainage - Operations$544,013
effectiveness of this service is measured by
Drainage issues have been critical in the last
determining whether 95% of the streets in the
several years in College Station. Drainage issues
City have a grade of ?C? or better, using the
can impact both health and public safety, as well
Pavement Management System.
as Transportation and Mobility issues.
The Drainage service level provides a drainage
Streets FY 04 Approved Budget includes a
maintenance program that keeps the storm
service level adjustment for $91,000. These
carrying capacity of the system adequate in
funds will be used to support maintenance
College Station. The mowing of right of ways and
activities of recent annexation. 22 lane miles of
creek cleaning are the primary ways this service
streets were added to the street inventory due to
level is provided.
the recent annexation.
There are two approved SLAs in the Drainage
Street Rehab. Capital Projects $1,700,000
Division of Public Works. The first approved SLA
In FY 04, $1.2 Million is approved foris in the amount of $11,500 and is requested to
rehabilitation to streets in the Southside Area.
carry out a mosquito abatement program within
This is a multi-year effort to rehabilitate theCity limits. The second approved SLA in the
infrastructure in older parts of College Station.amount of $152,309 is for a full time Operator
Also in FY 04, $500,000 is approved for various
and two-full time Public Service Workers to
33
maintain right of ways and ditches in compliance
Engineering Division $690,725
with our current weed ordinance.
The Engineering division is responsible for the
administration of the City?s capital improvement
Drainage Utility CIP $1,193,245
plan. This includes the building of projects
The approved FY 04 drainage capital projectsapproved as part of bond elections such as streets,
budget includes $1,193,245 in improvement tofire stations, libraries, and others; as well as capital
the City's drainage system. The bulk of theseprojects for the public utilities such as electric,
expenditures will be for drainage channelwater, wastewater, and drainage projects.
improvements in the Bee Creek area at a cost of
$3 million and the Wolf Pen Creek area at a cost
Sanitation$4,845,347
of $1 million.
The Sanitation Division of the Public Works
Department provides a number of services to
Traffic Signs & Signals $745,937
meet the local need for the collection of
The traffic signal system in College Station servesmunicipal solid waste. These include providing
as an integral traffic flow control mechanismresidential containers, curbside recycling, brush
throughout the City. The system is critical duringand grass clipping collection, street sweeping and
peak traffic times, such as during the Texas A&Mthe removal of virtually any waste that may be
football season. The Traffic Signal Division isdisposed of in the local landfill or through
responsible for maintaining and repairing trafficcomposting. Commercial service is also provided
signals and school warning devices in order toto local businesses. Commercial service offers
provide safe and efficient movement of vehiclescollection in small and large plastic receptacles,
and pedestrians. Traffic Signs will receive anand is loaded with side mounted automated
additional Traffic Signals technician in FY 04.collection equipment. Customers with greater
This position comes from the Engineeringvolumes also have the option of using roll off
Division in Public Works.
containers that hold a larger capacity and are
serviced by front load collection equipment.
One service level adjustment is included in the
Refuse Collected
Traffic Signals budget for FY 04. $60,000 is
35,000
approved to provide funding for uninterrupted
30,000
power supply for traffic signals at 6 traffic
25,000
intersections in the City. This will provide the
20,000
ability to operate certain key traffic signals in the
15,000
event of a power outage for a period of time.
10,000
5,000
01020304 est
Traffic Capital Projects
RESIDENTIALCOMMERCIAL
In FY 04, there are no new budget
appropriations for traffic signal enhancements.
This graph illustrates volumes, in tons, of
However, $72,000 is projected to cover the cost
refuse collected and disposed of by the
of widening Holleman at the intersection of
Sanitation Division, since FY 01.
Holleman and Texas Avenue.
Fleet Services$1,265,384
Sidewalks & Trails
The City of College Station has a fleet of vehicles
Capital Projects $124,000
and heavy equipment to provide services to the
The City of College Station has worked over the
citizens of College Station. Nearly every City
years to ensure adequate transportation
department depends on having a reliable fleet of
infrastructure for pedestrians and bicyclists.
vehicles to provide services. Many of these
The City has an adopted sidewalk and bike loop
services include Police and Fire services, Solid
plan. As new development occurs, sidewalks are
Waste Collection, Public Utilities, among others.
an important aspect that must be considered.
The Fleet Services Division manages the fleet and
In FY 04, $75,000 is anticipated for
performs preventive maintenance and vehicle
neighborhood capital improvements, $132,000
repair. In Fleet Services, there is one approved
to construct sidewalks on Longmire, and
SLA in the amount of $11,585 and is included in
$50,000 to build a section of sidewalks on
the Fleet Services FY 04 Approved Budget. The
Anderson.
purpose of this approved SLA would allow for
the purchase of 3 hydraulic vehicle lifts.
34
transmission, and distribution is recovered by
Brazos Valley Solid Waste
charging customers for consumption on a per
Management Agency$6,981,299
unit basis.
The Brazos Valley Solid Waste Management
Agency (BVSWMA) is a cooperative arrangement
The operating portion of the Water Fund is
between the Cities of College Station and Bryan
$5,000,895. SLAs in the Water Division total
to provide solid waste disposal service.
$199,800 in the FY 04 Approved Budget. These
BVSWMA is responsible for landfill operations,
SLAs include $72,800 for the equipment to
developing and implementing alternative disposal
assist with power interruptions and blackouts,
programs for waste that cannot be placed into
$40,000 for protective coating on pump stations,
the current landfill site, and providing for long-
$12,000 for chlorine covers, $25,000 for the
term disposal options for the two cities and other
Supervisory Control and Data Acquisition
customers of the agency. BVSWMA is in the
(SCADA) equipment, $5,000 to train technical
process of acquiring a new landfill site in Grimes
personnel, and $45,000 to design a drainage
County to meet future landfill needs.
structure. The non-operating portion of the
Water Fund budget totals $13,802,687. This
These approved expenditures include two service
includes $12,500 for Economic Development,
level adjustments. The first, $600,000 will be
$2,490,947 for Debt Services, and
used for the design and construction of
$10,400,000 to be used out of operating funds
approximately 70 acres of Pre-Subtitle D and
for Capital projects.
Subtitle D Final Cover for the Rock Prairie Road
Landfill. Funds from this SLA will also be used to
Water ? CIP$6,101,737
provide an Active Gas Collection and Control
System (GCCS). The second SLA, requestsIn FY 04, $6,101,737 is the approved
$1,100,000 for the construction and oversight ofappropriation for water capital projects. Included
Fill Sector 18 at the Rock Prairie Road Landfill.in the Approved FY 04 Budget is over $1 million
for water line rehabilitation in the Southside area,
$3.2 million for the parallel water line
Strategic Plan 2003-2004
transmission project, and $462,900 on projects
Siting a new landfill is a critical program for
to provide water to newly annexed portions of
BVSWMA. The present landfill on Rock
the City. Additionally, $4,174,837 is the
Prairie Road has a capacity through 2008.
projected expense for water capital projects to
BVSWMA is in the process of permitting a site
provide water service to City residents not
located in Grimes County.
currently using College Station water. The Water
Capital Projects Fund also includes $305,000 to
Electric Fund$45,043,565
improve the security of the water supply and
The Electric Division is responsible for providing
$530,000 to provide backup power generation
cost efficient and reliable electric service to the
to the water system.
citizens, businesses, and institutions in College
Station. Electric service is critical to encourage
Strategic Plan 2003-2004
new employment and prosperity in the City. The
An effort to upgrade older infrastructure areas
total Electric Fund budget is $45,043,565.
in College Station is a priority in FY 03-FY 04.
In particular, the Southside Area will see
Electric Capital Projects
significant repair and/or replacement of
$5,530,000 is the approved expenditure amount
substandard water and wastewater lines over
for electric capital projects in FY 04.
the next several years.
Water Fund $18,803,582
Wastewater Fund $9,131,875
A reliable and safe supply of potable water is
Effective sanitary sewer collection and treatment
necessary for any community. The City of
is essential to public health in an urban
College Station has the capacity to produce
environment. Over the last several decades, the
approximately 18.29 million gallons per day of
standards have increased for this infrastructure.
potable water. The Water Division has
The past upgrades to the Carter Creek
developed high standards of reliability, which
Wastewater Treatment Plant were directly related
assures customers their needs will be met with
to those changing standards. As the system
supplies, which meet or exceed all federal and
continues to grow, additional capital is needed for
state mandated standards. As a City enterprise,
line extensions. The existing system will have to
the full cost of service for water production,
35
be maintained with line replacements and plantCustomer Service. The OTIS Department has six
enhancements and expansions. Wastewaterapproved SLAs in the amount of $327,799. The
services are provided as an enterprise functionfirst approved SLA is for the electrical franchise
with service related fees paying for the cost ofwith BTU in the amount of $100,000. The
service. The operating portion of the Wastewatersecond approved SLA is for the purchase of a
Fund Budget is $4,600,967.citizen contact software. This software would
allow a method for citizens to submit service
The approved budget includes $186,960 in SLAsrequests via the internet or telephone. The cost
for the Wastewater Division. These SLAs includeof this SLA is $53,000. The third approved SLA
$33,500 for TCEQ mandate permit renewals,is for the maintenance costs associated with the
$28,000 for maintenance of equipment to helpPublic Safety Computer System, which is
deal with power interruptions and blackouts,currently being installed. The cost of this SLA is
$74,000 for additional equipment for the sewer$53,853. The fourth approved SLA is a
television van, $32,750 for SCADA equipment,continuation from an approved SLA from FY 03.
$5,000 for training for technical personnel.This SLA would fund the purchase of a license in
$13,710 is also included to replace uninterruptedorder to continue to install Microsoft XP Software
power supply devices. The non-operating portionas a standard desktop suite for the City. The cost
of the Wastewater Fund is $4,530,908. Thisof this SLA is $60,000. This is the second year
includes $20,000 for Economic Developmentof a two-year plan to upgrade all City computers
and $3,571,608 for Debt Service.to this standard desktop suite. The fifth approved
SLA is maintenance costs for various existing
software, such as HTE modifications and Lotus
Wastewater - CIP$6,159,720
Notes which is used in the Police Department.
The FY 04 includes $6,159,720 in new
The cost of this SLA is $3,755. The final
appropriation expenditures for numerous
approved SLA is for replacement cost for
wastewater capital projects. In the Southside
uninterruptable power supply at a cost of
area, $1.5 million is included for the
$57,191.
rehabilitation of wastewater infrastructure. Over
$1 million is also included as projected expense
for relocating and rehabilitating sewer line Strategic Plan 2003-2004
beneath Texas Avenue. This project is necessary
E-Government continually adopts a more
because of the TxDoT widening of Texas
integral role in the relationship between the
Avenue, and will be done in conjunction with this
citizen and local government. The City of
project. As in the Water Division, the
College Station is committed to providing
Wastewater Division includes $330,000 to
these advancements to the citizen. In FY 03
improve security of wastewater facilities and
and in FY 04, the following will help carry out
$215,000 for backup power generation to this philosophy: an online Utility Bill payment
operate the sewer system in the event of a power
system, online traffic citation payment system,
outage. In the FY 04 approved budget, and an up to date web site.
$535,800 is included to provide sewer services to
the newly annexed parts of the City.
Communications & Print/Mail$1,046,681
The Communications Division is responsible for
Office of Technology and
the maintenance of telephone, radio, and other
Information Services $2,720,345
communications systems used by the City of
The Office of Technology and Information
College Station. The approved FY 04 budget for
Services (OTIS) provides a number of internal
the Communications Division is $679,360.
services to the City organization. In addition, the
Department manages the franchise agreements,
The Print/Mail Division is responsible for
which the City of College Station has with
providing printing and mail services to City
telecommunication, cable and natural gas
Departments. The approved FY 04 budget for
providers in the community. Services provided
the Print/Mail Division is $367,321.
from General Fund revenues include OTIS
Administration, Management Information
Utility Customer Service $1,803,990
Services (MIS) for micro to mid-range computer
Utility Customer Service is responsible for the
users, and Geographic Information Services
metering, billing, and collection of electric, water,
(GIS). The OTIS internal service funds include
wastewater, sanitation, and drainage utility fees.
Communication Services, Print/Mail, and Utility
The Utility Customer Division has three approved
36
SLAs in the amount of $82,591. The firstThe fourth approved SLA would allow for the
approved SLA would provide funding for the usehiring of a Payment Plan Compliance
of credit card payment option for customers. TheCoordinator for the Municipal Court Division in
cost of this SLA is $30,000. The secondthe amount of $34,152. The fifth approved SLA
approved SLA is for the purchase of software tois for overtime for police officers to serve
read bar code return pay stubs. Also approved inwarrants. The cost of this SLA is $35,000. The
this SLA is the reduction of a part-time positionfinal approved SLA submitted by the Fiscal
due to the efficiency of this automatic billingServices Department is for the collection of credit
function. The cost of this SLA is $48,500. Thecard fees from customer paying by credit card.
final approved SLA for the Utility CustomerThe cost of this approved SLA is $22,800. The
Service Division is for replacement costs forapproved SLAs in the Municipal Court Division
uninterruptable power supply in the amount ofare anticipated to result in an increase of fine
$4,091.revenue of approximately $500,000 per year.
The move to the new municipal court building
will allow for increases in efficiency and fine
Utility Bills Mailed
collections.
400
General Government$2,525,695
300
The City Secretary?s Office is responsible for
200
elections, records management, City Council
100
support and other activities.
010203 Est04 Prop
The City Manager?s Office is responsible for the
day to day operations of the City, making
This chart demonstrates the steady growth in
recommendations on current and future issues to
the number of utility bills mailed annually by
the City Council, and providing long-term
Utility Customer Service.
organizational direction for the City. Community
Programs has one approved service level
Fiscal Services $2,605,940
adjustment for FY 04 in the amount of $7,020.
The Fiscal Services Department provides Fiscal
This SLA would allow the Teen Court Program
Administration, Accounting, Purchasing, and Risk
to receive a matching grant.
Management services to the City organization.
It also oversees the operations of the Municipal
Another key support area for the organization is
Court.
the Legal Office. The Legal Office provides legal
services and support to the City Council and the
Fiscal Services Administration oversees the entire
City staff. Among the services provided by this
Department and also handles cash and debt
office are legal advice, contract writing, and
issues for the City while ensuring all funds are
litigation.
invested prudently. The Accounting and
Purchasing Divisions work closely together to
The Office of Budget and Strategic Planning
ensure that purchases are made and recorded
prepares, monitors, and reviews the annual
according to guidelines. The Risk Management
budget. This office also coordinates the City?s
function seeks to ensure that the City?s exposure
strategic planning process, which is closely tied to
to physical and financial losses is minimized
the City?s budget. In addition, the Office of
through a number of programs addressing worker
Budget and Strategic Planning provides
safety. Municipal Court collects the fines and fees
management and organization review services to
for the City. The Fiscal Services Department has
City departments.
six approved SLAs in the amount of $211,436.
The first approved SLA submitted is from fiscal
The Human Resources Department assists in
administration for payment to the Brazos County
recruiting, hiring, and retaining the most
Appraisal district in the amount of $16,000. The
appropriate candidates for City positions. Human
second approved SLA would fund a project to
Resources provides employee training and
perform an inventory and valuation of non-utility
administers the compensation and benefits
infrastructure. The cost of this SLA is $20,000.
program. The Human Resources Department has
The third approved SLA is for an additional
one approved service level adjustment in the
Customer Service Representative in the
amount of $2,802. This SLA would increase the
Municipal Court Division at a cost of $31,568.
37
benefits for a full-time secretarial position.residents of College Station. Assistance is
Currently, the position is budgeted at seventy-fiveprovided through housing services, public agency
percent.funding, public facility improvements, and
The Emergency Management Divisioneconomic development activities. The
is responsible for coordinating emergency and/orCommunity Development Division has one
disaster training, mitigation, preparedness,approved SLA for FY 04. This approved SLA
planning, response and recovery for the City.would fund the hiring of a part-time intern to
The approved FY 04 budget is $94,958. Thisassist in duties in the Community Development
amount includes one approved SLA in theOffice. The cost of this SLA is $3,773.
amount of $3,000 for the purchase and
maintenance of an alert system. This is one-third
General Government and
of the total cost of $9,000. Brazos County and
Capital Equipment CIP$1,167,000
the City of Bryan will be procuring the remaining
General government and capital equipment
cost equally for this alert system.
projects are planned assets that have a value to
more than one specific area of City operations.
Public Comm. and Marketing $558,559
The two main divisions within this category are
Public Communications and Marketing is a
public facilities and technology projects.
division of the General Government Division
which provides timely, factual, and
In FY 04, significant projects include:
understandable information to College Station
$1,255,780 for construction of Fire Station # 5;
residents, both directly and through the news
$917,000 to replace the City's phone system,
media. The Public Communications Division has
$200,000 to complete the fiber loop, and
three approved SLAs in the amount of
$100,000 to begin setting aside funds for a
$298,442. The first approved SLA would allow
topographic/aerial map. Other technology
for the purchase of television equipment,
related projects approved for FY 04 include the
supplies, and the hiring of a media specialist to
completion of the replacement of the public
operate the cameras in-house. The cost of this
safety computer system, as well as the addition of
SLA is $198,442. The second approved SLA
several other public safety technology projects.
would allow for the update of the 1988 City
These include a police booking system, a police
history video ?Golden Memories.? The cost of
field reporting system, and a fire tone out system.
this SLA is $5,000. The final approved SLA
would allow the City to develop a low band radio
Cemetery Perpetual Care$55,500
station, which could be used for emergency
The Cemetery Perpetual Care Fund provides the
management as well as general public
funding to maintain the College Station
information. The cost of this SLA is $95,000.
Cemetery. $55,500 is approved to add
Also included in the Public Communications and
landscaping to improve the aesthetics of the rear
Marketing budget is $4,500 for Sister Cities.
entrance to the Cemetery, and to increase the
This outside agency provides opportunities for
roadbed size to allow two-way traffic to the
students in College Station to experience foreign
Anderson entrance.
culture through exchange programs.
Other Health & Public Safety
Strategic Plan 2003-2004
Expenditures$128,498
So as to improve public communications and
The Health Department provides health services
interaction, the City is committed to effectively
to the citizens of Brazos County. These services
utilizing television. For FY 04, $198,442 in
include restaurant inspection and health services
funds is approved to provide funding for in-
for lower income residents. The approved FY 04
house production and broadcast of City
Health Department budget is $113,498.
Council meetings and other meetings as
appropriate.
$5,000 will be provided to Retired Senior
Citizens Volunteer Program to provide volunteer
Community Development $4,593,072
travel reimbursement and volunteer insurance,
The Community Development Department helpsrecruit and recognize volunteers, offset printing
provide low cost housing and other public
costs for R.S.V.P. publications, and provide
assistance through community development block
training and development for volunteer
grant funds from the federal government. Thesemanagers.
funds are used to assist low to moderate-income
38
$10,000 is approved to help fund the Dispute
Resolution Center. The Dispute Resolution
Center provides mediation and other alternative
dispute resolution services to residents of the
Central Brazos Valley. The Center also provides
Basic and Family Mediation training. The DRC is
the only non-profit mediation center in the area.
These funds will be used to allow the Center to
increase its current level of service.
The following pages of this section detail
the service levels and performance
measures for the operating divisions on the
Core Services Vision Statement. Also
included are the budget and position
summaries for each of the divisions.
39
POLICE DEPARTMENT
ADMINISTRATION
Description & Budget Explanation
The Administration Division is responsible for the administrative support of all divisions in the Police
Department.
Fy 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$527,763$713,791$808,619$709,468
Position Summary 6810* 9
* Crime Analyst transferred to Division 49
Program Name: Administration
Service Level: To ensure that Departmental programs and activities are in line with the
department mission statement and accomplished within budgetary limitations.
Performance Measures:FY 01FY 02FY 03Fy 04
ActualActualEstimateApproved
Effectiveness
-Complaints are investigated
within 30 days of assignment.71%68%86%85%
Efficiency
-The Department stays within
budget overall.100%100%100%100%
Output
-Percent of chapters of policy
revised annually.100%100%100%100%
40
POLICE DEPARTMENT
UNIFORM PATROL
Description & Budget Explanation:
The Uniform Patrol Division is responsible for providing police patrol and traffic enforcement duties.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$3,782,457$4,097,327$4,174,442$4,074,642
Position Summary 67.567.566.566.5
Program Name: Uniform Patrol
Service Level: Provide timely initial police services on a 24 hour basis incorporating a community
policing philosophy with an emphasis on problem solving.
Performance Measures: FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Percent of time Patrol Officers' time that is
Proactive47%43%40%40%
Reactive53%57%60%60%
Efficiency
-Average response time on high
priority calls.5.88 mins6.01 mins6.00 mins6.00 mins
-Average response time on low
priority calls.15.81 mins16.46 mins15.00 mins15.00 mins
-Percentage of total accidents
that are alcohol related.2.56%2.00%2.00%2.00%
Output
-No. of high priority calls handled4,8444,3984,5004,500
-No. of low priority calls handled45,19033,22340,00040,000
-Total number of calls handled50,03456,38857,00058,000
-No. of DWI arrests300236240240
-No. of DUI arrests46757575
-No. of problems addressed128605050
-No. of problems resolved68172525
Program Name: Special Enforcement Section
Service Level: Provide traffic safety services.
Performance Measures: FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-No. of injuries at high accidents locations.379414360360
Output
-No. of enforcement actions for
high accident locations.3,0734,6032,3002,500
-No. of directed traffic patrols
performed.123340160200
41
POLICE DEPARTMENT
CRIMINAL INVESTIGATION
Description & Budget Explanation:
The Criminal Investigation Division is responsible for the investigation of serious criminal offenses, including suspect,
witness and victim interviews, documentation of crime scenes and evidence collection, monitoring and disrupting
gang activity, and investigating illegal drug offenses. The Criminal Investigations Division also reviews and provides
administrative oversight on all police reports taken by College Station Police Officers.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$805,091$866,982$958,340$1,109,482
Position Summary 15141416
Program Name: Criminal Investigations
Service Level:
To provide effective and efficient investigation of serious criminal offenses within a reasonable
amount of time. To review all police offense and arrest reports for thoroughness and accuracy.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-87%85%*90%90%
Percent satisfied on customer survey.
-99%85%75%75%
Percent cleared on follow-up cases.
-Percent cleared by arrest.43%45%45%45%
Efficiency
-Percent assigned cases disposed
74%61%75%75%
of within 30 days.
Output
-1,8101,9702,2002,400Number cases assigned.
-1,4871,6671,6501,800
Number cases cleared.
-643510743810
Number cases cleared by arrest.
*Survey will be conducted later in the year
42
POLICE DEPARTMENT
PROFESSIONAL STANDARDS
Description & Budget Explanation:
The Recruiting and Training Division recruits, selects and trains sworn and civilian employees.
Additionally, the Division provides continuing training to employees.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$277,479$256,798$340,804$343,402
Position Summary 3444
Program Name: Recruiting & Training
Service Level: To provide continuing education and training for the enhancement of the
professional skills of employees.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Percentage of sworn employees
that receive an average of 80
hours of in-service training each.100%100%100%100%
-Maintain a minimum 95% of authorizedN/AN/A99%95%
strength for sworn personnel
Efficiency
-Average number of training hours provided
per employee, including part-time
employees and FTO Program.160163162160
Output
-No. of in-house training hours14,97015,5219,5809,000
-No. of applicants processedN/AN/A630600
-No. of recruiting tripsN/AN/A106
-No. of outside training hours5,5108,95912,7688,000
43
POLICE DEPARTMENT
QUARTERMASTER
Description & Budget Explanation:
The Quartermaster Division is responsible for equipment, supplies, and maintenance purchased for
the Police Department. The duties include the ordering and dispersal of supply and equipment
items for use by all Department employees, and coordinating repairs for all the Department's
facility and fleet needs.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$849,237$756,138$696,279$743,757
Position Summary 1111
Program Name: Quartermaster
Service Level: Provide equipment, supplies and maintenance for the Department.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-% satisfied on employee survey.96%100%95%95%
Efficiency
-% of Supply requests filled within
5 working days.98%98%95%95%
Output
-No. of supply requests filled
within 5 working days.804684700700
44
POLICE DEPARTMENT
COMMUNICATIONS/JAIL
Description & Budget Explanation:
The Communications/Jail Division is responsible for police communications and dispatch, provides
safe and secure detention operations, and provides report taking capabilities for low priority calls.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$1,054,716$1,156,871$1,144,810$1,189,279
Position Summary 28272727
Program Name: Public Safety Communications
Service Level: Processing of Police, Fire, and EMS calls for service.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-% satisfied on Citizen Survey.95.7%94.4%93.8%75.0%
Efficiency
-Percent of priority 1 police calls
dispatched within 3 minutes.99%99%96%96%
-Percent of priority 1 fire calls
dispatched within 1 minute.98%99%96%96%
Output
-Phone calls processed monthly.25,45424,23425,00025,000
-Phone calls processed monthly
(8am-5pm).12,83312,63612,24012,240
-911 phone calls monthly1,2201,2201,1501,150
-Total police incidents monthly.8,8318,1478,6008,600
-Total fire incidents monthly.364379382382
Program Name: Jail
Service Level: Processing of prisoners allowing patrol officers to reduce transport and processing.
time of prisoners; keeping an officer in service by taking low priority calls for
service over the phone or in person.
Performance MeasuresFY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Length of time to process arrestees.30 mins.30 mins30 mins30 mins
Efficiency
-Percent of priority 4 calls handled
by Division.6%4%10%10%
Output
-No. of reports taken by Division monthly.148127137150
-No. of prisoners processed monthly.531404365380
45
POLICE DEPARTMENT
SPECIAL SERVICES
Description & Budget Explanation:
The Special Services Division is responsible for coordination of the Tech-Prep Criminal Justice
Program at A&M Consolidated High and both Middle Schools. The Division is also responsible for a number of
programs that involve the community and the public school system, in crime prevention and safety education
for our children. Additionally, the Division is responsible for animal control services in the City.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$611,766$718,110$713,084$711,520
Position Summary 9111211
Program Name: Tech-Prep Criminal Justice Program
Service Level: Coordinate the Tech-Prep Criminal Justice Program at A&M Consolidated High and Middle
Schools while establishing positive relationships with students, faculty, staff and
mentoring At-Risk Students.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Annual faculty and staff survey approval
rate.95.6%99%95%95%
Efficiency
-Percentage of students enrolled receiving
a passing (70%) grade.94.3%89%95%95%
Output
-No. of students in Tech-Prep Criminal
Justice Courses.377328325325
-No. of at-risk students helped with
mentoring sessions.721965800800
46
Program Name: Drug Resistance Education (DARE)
Service Level: To provide a quality D.A.R.E. program to students in selected grades in the
CSISD system, for the purpose of educating students of the consequences of
substance use and abuse.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Annual faculty and staff survey approval
rate.100%100%95%95%
Efficiency
-Percentage of students in 5th grade
D.A.R.E. program that scored at least 70%
on final written exam.91.4%90%95%95%
Output
-No. of students taught in the 5th Grade
curriculum.555468550550
Program Name : Animal Control
Service Level: To provide adequate and professional animal control services to the citizens and
visitors to the City of College Station.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Percent of citizens satisfied with service80.4%72%80%80%
Efficiency
-Percent of on-duty, animal calls responded
to within 15 minutes.71.7%74%75%75%
Output
-Calls for service per year3,2744,0683,6004,000
-No. of animals handled per year1,6231,6961,6001,800
47
POLICE DEPARTMENT
INFORMATION SERVICES
Description & Budget Services
The Information Services Division is responsible for processing and maintaining police records and
evidence.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$325,443$277,068$301,350$350,203
Position Summary 10978
Program Name: Information Services
Service Level: Process and maintain accurate police records and evidence and provide for the
effective and efficient retrieval, distribution, and storage of departmental records
and evidence so that information requested by other divisions of the department,
prosecutors, and the citizens is readily available.
Performance Measures: FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Percent satisfied on annual customer
survey.95%90%90%95%
-Percent of time that all incoming records/
evidence are processed correctly.99%99%99%99%
Efficiency
-Percent of time reports and supplements
received by 9 a.m. are processed by 3 p.m.96%94%95%95%
-Percent of time all citations are processed
by 5 p.m. the day following the citation.94%94%95%95%
-
Output
-No. of reports processed annually.13,30413,72814,46215,040
-No. of Record Technicians used to process
reports.3.673.7533
-No of citations processed annually.44,23736,87842,05043,732
-No. of Record Technicians used to process
citations.11.511
-No. of evidence/property items processed
annually.5,6115,4486,4126,668
-
.
48
FIRE DEPARTMENT
ADMINISTRATION
Description & Budget Explanation:
The Administration Division is responsible for the administrative oversight and administrative support
of all divisions and operating units within the Fire Department.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$307,409$457,199$492,423$364,294
Position Summary 4554
*includes Emergency Management Coordinator
Program Name: Administration
Service Level: Provide comprehensive planning, operational oversight, and budget preparation
and monitoring for all divisions and functions within the Fire Department.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Ensure other divisions within the Fire
Department meet their performance measures.N/A*N/A*85%95%
Efficiency
-The department operates within approved
budget.N/A*N/A*90%95%
Output
-Percent of policies reviewed/revised annually.
annually.95%90%100%100%
-1/4 shift meetings conducted.N/A*N/A*90%100%
-1/4 news letters sent to all employees.N/A*N/A*100%100%
* New performance measures for FY03.
49
FIRE DEPARTMENT
FIRE SUPPRESSION
Description & Budget Explanation:
The Operations Division provides emergency response to fire and hazardous materials incidents.
Safety surveys of structures in the community are also performed by this function to help ensure
that fire protection systems will work properly during an emergency. Automatic and mutual aid
agreements with neighboring entities allows more integrated fire and hazardous materials response
to the community. EMS operations were previously accounted for by this cost center but are
assigned a separate division in FY 00 for increased tracking capabilities.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary
$3,138,460$4,110,508$3,868,572$4,161,232
Position Summary
50545659
Program Name: Fire Department Suppression
Service Level: Provide prompt, effective, and efficient response and mitigation for fire, rescue,
and Haz-Mat emergencies.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Percent of response time, which consists of
dispatch to first arriving unit on scene
(Response time consist of dispatch time*,
turnout time, and drive time)
>641%39%45%39%
<659%61%55%61%
<540%42%34%42%
<422%22%16%22%
<38%10%4%10%
-Percent of time fire damage is confined to
the room/structure of origin.100%100%95%95%
-Percent of time a stop loss*** on Haz-Mat
incidents are achieved within 1 hour of on
scene time.99%96%96%96%
Output
-Total number of unit responses.2,2372,2502,2502,250
-Total number of incidents.1,6031,6001,6001,600
*Dispatch time is tracked in Police Department's Communication Service Level
***Stop loss is the point in time in which the spread of a material has been contained
****Response times have been negatively influenced by two major factors (1)The Spreading
population base is further from our stations (2)Problems with the MDT automated status system
50
Service Level: Provide services which enhance the survivability of citizens, visitors and
emergency response personnel in our community during fires and other
emergencies.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Output
-Total no. of station tours61100125100
-Percent of pre-scheduled station tours54%47%65%41%
-Percent of "walk-in" station tours46%53%35%59%
-Total no. of station tour visitors741722600600
-Staff hours committed to station tours209204200200
-Total no. of public education appearances90827575
-Staff hours committed to public education
appearances00500500
-Total no. of EMS riders157177300300
-% of EMS riders who are city employees.39%6%5%5%
-% of EMS riders who are EMS trainees.100%98%95%95%
-Total hours committed by EMS riders.2,791418735003200
Program Name: Training
Service Level: Coordinate training, testing, and support necessary to provide prompt, effective
and efficient response and mitigation for fire, rescue and Haz-Mat emergencies.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Required/actual continuing education hours:
Fire1200/29111780/45521200/25001200/2500
ARFF (Aircraft Rescue Fire Fighting)140/792120/559140/250140/250
Haz-Mat (Hazardous Materials)500/600168/1019500/600500/600
-No. of required/actual certifications
maintained.138/204171/228160/210169/220
Efficiency
-Cost per internal/external training hour12.05/4.287.91/15.10N/AN/A
Output
-No. of TXFIRS reports generated by CSFDN/A400041004100
-No. of total fire training hoursN/A400040004200
**** This item will be part of a continous improvement program.
51
FIRE DEPARTMENT
FIRE PREVENTION/COMMUNITY ENHANCEMENT
Description & Budget Explanation:
The Fire Prevention/Community Enhancement Division does a number of things related to safety to
prevent fires as well as investigative services to determine the cause and origin of fires. Also
included in this function is the maintenance and enforcement of city ordinances relating to zoning,
sanitation, drainage, nuisance abatement and parking related violations. Fire Prevention is involved
in the development process through the inspection of new buildings to ensure compliance with the
fire code. Public safety and education programs are provided to the citizens of College Station.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$586,917$670,037$697,868$700,206
Position Summary 10101111
Program Name: Fire Prevention
Service Level: Provide prompt and thorough system acceptance tests and conduct building
fire safety inspections to ensure code compliance.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Percent of surveyed customers rating the fire
new inspection service good to very good.98%98%99%98%
-Percent of time acceptance tests are
conducted within 1 working day of requests.95%95%99%95%
-Percent of time new business final inspections
are held within one working day of requests.95%99%99%98%
Efficiency
-Time per inspection.1 hour1 hour1 hour1 hour
-No. of inspections per month per officer.312935
-Staff time cost per inspection.$22$24$24$24
-Per capita operating expenditures (for all Fire
Prevention/Code Enforcement activities).*$8.45$8.95$9.03$9.14
Output
-No. of visits per construction-renovation sites.2 per week2 per week2 per week2 per week
-Total # of construction-renovation sites.9661,0001,0001,000
-No. of systems tests conducted per year.149180175175
-No. of fire safety inspections of businesses.1,1289001,2001,200
-Major violation follow-up time.1 day1 day1 day1 day
-Minor violation follow-up time.3 days3 days3 days3 days
*Major violations are any problems that pose an immediate threat to life, property or the environment.
(Locked exits, sprinkler systems out of service, dumping of hazardous materials, unauthorized burning)
Service Level: Determine fire cause and origin of all fires responses and location by occupancy
of fire injuries/deaths.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Percent of time fire cause and origin are
determined when an investigator is called99%98%98%98%
-Haz-Mat and fire code compliance cases
initiated within 24 hours100%100%100%100%
Efficiency
-Avg. time spent per fire investigation3 hours3 hours3 hours3 hours
52
Service Level: Provide public safety education programs.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Percent of class participants satisfied or
very satisfied with public safety education
programs.99%98%98%98%
-Percent of College Station Citizens receiving
public safety education programs****25%25%
Efficiency
-Avg. time per class.1 hour1 hour1 hour1 hour
-Avg. cost per student for fire safety training.$1.45$1.05$1.10$1.10
Output
-No. of participants in fire safety classes.14,80916,00016,00016,000
-No. of fire safety/code compliance classes.260200300200
Program Name: Community Enhancement (Code Enforcement)
Service Level: Ensure a healthy and safe community through the timely, proactive, and reactive
enforcement of property standards, codes and ordinances.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Percent of staff time spent on proactive code
enforcement.59%40%40%40%
-Percent of calls investigated within 48 hours
of call.95%95%95%95%
-Percent of cases resolved within 90 days.99%99%99%99%
-Percent of cases resolved by voluntary
compliance.99%98%98%98%
-% of cases requiring administrative action.1%2%2%2%
Efficiency
-No. of cases resolved per code employee.2958296629332933
-Cost per enforcement of parking violations.$1.50$1.10$1.10$1.10
Output
-Total no. of community enhancement cases.12,07712,55013,07513,075
-No. of premise* cases resolved.8,8758,9008,9008,800
-No. of proactive cases.6,0746,0006,2006,200
-No. of cases taking 90 days or more.26100100100
-8,8348,7008,6008,600
No. of cases resolved by voluntary compliance.
-No. of cases requiring administrative action.41200200200
-No. of Weeds & Grass cases.2,3462,1002,0002,000
-No. of Open storage cases.1,2381,2001,2001,200
-No. of sanitation related cases.1,4941,6001,5001,500
-No. of Junk/abandoned vehicle cases.196250250250
-No. of landscape and land-use zoning cases.31100100100
-No. of signs-handbills zoning cases.3,1342,5002,7002,700
-No. of PITY (parking in the yard) cases.264300275275
-No. of other code enforcement cases.4731,0001,0001,000
-No. of Code Cases Referred by PD or Dev SVS.****200200
-No. of Joint cases with PD or Dev SVS.****5050
-No. of public information contacts.3,2413,5003,8003,800
-Patrol fire lanes (days per week).6666
-No. of parking citations per year.12,32418,50025,00025,000
*Premise cases are nuisance issues like weeds and grass, junk vehicles, and litter. They also include zoning,
sanitation and drainage ordinances. ** New
53
FIRE DEPARTMENT
EMERGENCY MEDICAL SERVICE
Description & Budget Explanation:
The Emergency Medical Service division provides emergency response to medically related
emergency calls for assistance. Automatic and mutual aid agreements with neighboring entities
allows more integrated EMS response to the community. EMS operations were previously
accounted for by the Fire Suppression Division but is assigned a separate division in FY 00 to
promote increased management capabilities of this critical service.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$1,760,105$1,919,921$1,970,050$2,010,667
Position Summary 32313131
Program Name: Emergency Medical Services
Service Level: Provide timely response, prompt patient assessment, quality treatment, and
transport.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActual EstimateApproved
Effectiveness
-Percent of ALS response time, which consists
of dispatch to first arriving unit on scene
(Response time consist of dispatch time*,
turnout time, and drive time)
>635%30%35%35%
<665%70%65%65%
<546%50%44%44%
<424%29%23%23%
<38%13%4%4%
-Percent of time patient's condition remained
the same or improved during transport.99%97%98%98%
Output
-No. of ALS/BLS responses.**942/540980/530975/500985/520
-Total no. of unit responses.4,4284,5684,6004,615
-Total no. of incidents.2,7042,5542,5502,565
*Dispatch time is tracked in Police Department's Communication Service Level.
**Advanced life support (ALS) treatment including the administration of medications,
defibrillation/cardioversion (electric shocks to the heart), intravenous (IV) fluid therapy, advanced airway
management, such as intubation, and blood pressure control with MAST (military anti-shock trousers).
Basic life support (BLS) treatment including CPR, splitting, bandaging, spinal immobilization, and oxygen
therapy.
54
Service Level: Coordinate training, medical direction, and support necessary to provide timely
response, prompt patient assessment, quality treatment and transport.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Required/actual continuing education hours:
EMT-Basic20/3920/4220/2020/20
EMT-Intermediate30/3930/4230/3030/30
EMT-Paramedic40/3940/4240/4040/40
-Percent of EMS patient reports reviewed for
completeness, protocol compliance and
safety adherence.72%18%70%50%
-No. of required/actual certifications
maintained.197/235197/235193/225196/225
Efficiency
-Cost per internal/external training hour.9.43/4.9815.17/8.54N/AN/A
Output
-No. of EMS patient reports generated by
CSFD.31383,0003,0003,015
-No. of EMS training hours.91695,0004,5004,500
** This item will be undergoing a continuous improvement evaluation
55
PUBLIC WORKS
ADMINISTRATION
Description & Budget Explanation:
The Administration Division serves as the primary customer contact point, and provides administrative support for
the nine divisions of the Public Works Department.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$393,024$509,950$529,476$565,738
Position Summary 6777
Program Name: Administration
Service Level: Provide prompt and reliable service to our customers both internal and external.
Performance MeasuresFY 01FY 02 FY 03FY 04
ActualActualEstimateApproved
Effectiveness
- Percent of internal customers satisfied on
customer survey.95%95%95%95%
Efficiency
- No. of output items per support staff.4,9003,5003,6003,600
Output
- No. of purchase requests submitted
annually.1,7001,2001,5001,500
- No. of work orders assigned annually.14,50013,00013,50013,500
- No. of quarterly reports annually.4444
56
PUBLIC WORKS
FACILITIES MAINTENANCE
Description & Budget Explanation:
The Facilities Maintenance Division is responsible for the maintenance of the City's office spaces and
buildings.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$924,310$961,010$1,113,781$1,138,266
Position Summary 6677
Program Name: Facilities Maintenance
Service Level: Maintain clean, safe, and comfortable working environment for City employees,
customers, and citizens.
Performance MeasuresFY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
- Percent satisfied on customer survey.95%90%90%90%
Efficiency
- Average response time to emergency
repairs.1 Day1 Day1 Day1 Day
- Ratio of emergency repair hours to
total of all maintenance hours.2%1%5%3%
- Work orders per employee.337284N/AN/A
- Total direct dollar cost/square foot of all
maintained facilities$2.75$2.75$2.75$2.75
- Custodial cost per square foot.$1.20$1.20$1.20$1.20
Output
- No. of Work orders annually.1,6841,4191,4001,500
- Total No. of labor hours to Work orders.8,9208,0348,7008,500
- Labor hrs to preventative maintenance.6009051,2001,400
- No of labor hrs to maintenance projects.1,9602,1311,4001,500
- No of labor hours to emergency repairs.172141150175
57
PUBLIC WORKS
STREET MAINTENANCE
Description & Budget Explanation:
This Division is responsible for the repair and maintenance of City streets and the annual residential
street rehabilitation program. The Streets Maintenance Division also provides barricades for special
events such as bonfire, football games, parades, etc. and emergencies such as flooding, fires, ice
storms and hazardous materials spills.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$2,098,089$2,295,119$2,148,605$2,270,462
Position Summary 19232323
Program Name: Street Maintenance
Service Level: Provide regular maintenance and care of city streets.
Performance MeasuresFY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Percent of pavement greater than or
equal to level "C"95%95%95%95%
(random sample of pavement inventory)
-Percent of pavement greater than or
equal to level "B"* N/AN/AN/AN/A
(random sample of pavement inventory)
-Percent of citizens satisfied with street
condition90%95%95%95%
Efficiency
-Cost per capita$28.60$28.50$28.50$28.50
-Cost per lane mile of sealcoat$7,420$76$76$76
-Cost per mile of overlay$26,730$26,980$26,980$26,980
Output
-No. of street repair work orders732630650700
-No. of lane miles of street sealcoated3740.64040
-No. of lane miles of street overlay12.371.21.25
*New measure in FY '03
58
PUBLIC WORKS
TRAFFIC SIGNS AND MARKINGS
Description & Budget Explanation:
This division is responsible for the installation and maintenance of traffic signs and pavement
markings.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$147,132$142,342$161,055$215,777
Position Summary 2223
Program Name: Traffic Signs and Markings
Service Level: Maintain, repair, and install street signs and pavement markings to provide safe
and efficient movement of motorists, bicyclist, and pedestrian.
Performance MeasuresFY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Missing stop sign replacement time1 hrs1 hrs1 hrs1 hrs
-Replacement time for all other regulatory
signs96 hrs9672 hrs72 hrs
Efficiency
-Cost per work order$143$92$100$125
-No. of work orders per employee962756800800
Output
-No. of work orders per year758151216001600
-No. of stop signs replaced204454500500
59
PUBLIC WORKS
TRAFFIC SIGNALS
Description & Budget Explanation:
The Traffic Division is responsible for the repair and maintenance of traffic signals.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$436,467$460,322$480,646$530,160
Position Summary5555
Program Name: Traffic Signals
Service Level: Maintain and repair traffic signals and school warning devices to provide safe and
efficient movement of vehicles and pedestrians.
Performance MeasuresFY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Percentage of system available100%100%100%100%
Efficiency
-Cost per work order$185$271$275$275
-Cost per intersection$2,845$2,915$3,000$3,000
-Total system downtime per year6 hrs0 hr3 hr3 hr
-Response time to after-hours calls1 hr1 hr1 hr1 hr
Output
-No. of maintenance and repair work orders1,8041,6511,7001,700
-No. of signal bulbs replaced1031,8861,5001,500
-No. of signal heads replaced & repaired3131515
-No. of operation hours per year525,600490,560500,000525,600
60
PUBLIC WORKS
ENGINEERING
Description & Budget Explanation:
Engineering is responsible for managing the capital improvement program and construction
inspection of the infrastructure of private development. This includes projects such as street
construction and rehabilitation, drainage projects, water and wastewater utilities, sidewalks and
bikeways, and public facilities.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$642,054$609,672$735,683$690,725
Position Summary 11111110
Program Name: Engineering
Service Level:
Provide for effective and efficient use of Capital Improvement Funds,
strategic issues; and management of department function.
Performance Measures: FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Percent of identified projects controlled by
Engineering under contract85%89%95%95%
-Percent of CIP budget controlled by
Engineering under contract94%98%95%95%
-Percent of budgeted capital projects designed
and constructed within budget100%100%100%95%
Efficiency
-Administrative cost per project$13,873$14,416$17,126$16,349
Output
-No. of CIP projects planned.46454344
61
PUBLIC WORKS
DRAINAGE MAINTENANCE
Description & Budget Explanation:
The Drainage Maintenance Division is responsible for the care and maintenance of the drainage
ways throughout the City.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$283,017$367,854$353,727$544,013
Position Summary5669
Program Name: Drainage Maintenance
Service Level: Provide a drainage maintenance program that keeps the storm carrying capacity of
the system adequate in College Station.
Performance MeasuresFY01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Cost per capita per year for flood damage to
structures (target not to exceed $2.00)$0.00$0$0$0
-Right of way mowing program will maintain
vegetation in 100% compliance with the City's
weed ordinance.N/AN/A50%100%
Efficiency
-Cost per mile of right way mowing$108.00$115.20$118.00$121.30
-Cost per mile of herbicide$0.42$0.88$0.88$0.88
-Cost per mile of creek cleaning$77.90$80.99$80.99$80.99
-Mow right of way on a 30 day cycleN/AN/A45 days30 days
Output
-No. of miles of right way mowing497445465465
-No. of miles of herbicide465460460460
-No. of miles of creek cleaned1991919
62
PUBLIC WORKS
SANITATION
Description & Budget Explanation:
The Sanitation Division is responsible for the collection of all municipal refuse, recycling and
commercial refuse.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$3,704,146$3,974,599$3,963,532$3,938,158
Revenue Summary$4,148,414$4,372,857$4,678,100$4,771,580
Position Summary 34.535.536.536.5
Program Name: Residential Collection
Service Level: Provide residential solid waste collection to College Station citizens.
Performance MeasuresFY01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Percent of missed collection reports per week0.15%0.16%0.15%1.00%
Efficiency
-No. of labor hours per ton of household
garbage1.681.441.491.7
-No. of labor hours per ton of bulky waste4.173.984.414.9
-No. of labor hours per ton of Clean Green4.083.545.216.5
-Cost per ton of household garbage$81.27$72.58$66.02$80.00
-Cost per ton of bulky waste$202.07$201.27$196.11$240.00
-Cost per ton of Clean Green$197.96$178.75$231.52$320.00
-Residential monthly rate$10.70$10.70$11.70$11.70
Output
-No. of household tons collected9,04510,55810,50011,000
-No. of bulky tons collected4,0074,1944,2004,300
-No. of Clean Green tons collected2,5622,9582,5002,500
63
Program Name: Residential Recycling
Service Level: Provide residential recycling collection to College Station citizens.
Performance MeasuresFY01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Percent of Residential Municipal Solid Waste
(MSW) diverted annually25.12%27.47%27.86%22.00%
-Participation rateN/AN/AN/AN/A
-Lbs. Collected per household13.2212.111.715
Efficiency
-Cost per ton, recycling$212.39$230.12$216.85$220.00
-Revenue per ton, recycling$41.21$25.72$20.00$20.00
-Net cost per ton, recycling (cost-revenues-
avoided disposal costs)$147.67$181$197$200
Output
-No. of tons collected, recycling9789418801,000
-Avoided landfill costs$22,983.00$22,113$20,680$23,500
Program Name: Commercial Collection
Service Level: Provide sanitation to College Station businesses and apartments.
Performance MeasuresFY01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Percent of missed collection reports0.028%0.067%0.045%1.000%
-Percent of customers satisfied with serviceN/AN/AN/AN/A
Efficiency
-Labor-hours per ton0.770.810.781.00
-Cost per ton$37.25$40.89$34.82$40.00
.
Output
-No. of tons collected31,37632,36433,41835,000
64
PUBLIC WORKS
FLEET
Description & Budget Explanation:
The Fleet Services Division is responsible for the care and maintenance of all vehicles and
equipment in the City fleet.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$1,253,123$1,118,865$1,104,480$1,133,084
Position Summary 15151515
Program Name: Fleet Services
Service Level: Provide prompt, reliable maintenance service at cost effective rates.
Performance MeasuresFY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-% satisfied on customer service survey.91%92%90%95%
Efficiency
- PM as a percentage of total work ordersN/AN/AN/A67%
- Mechanic efficiency percentage.72%72%72%72%
Output
- No. of vehicles per mechanic.43454545
- No. of hours logged to work orders.11,48311,40211,40011,400
- Shop rate per hour.$51.00$52.00$52.00$52.00
65
BRAZOS VALLEY SOLID WASTE MANAGEMENT AGENCY
OPERATIONS
Description & Budget Explanation:
The Brazos Valley Solid Waste Management Agency is responsible for the operation of the Rock Prairie
Road Landfill, a regional landfill serving the Cities of College Station and Bryan, Texas A&M University
and the 19 surrounding counties.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$3,424,068$4,497,736$7,062,688$6,488,035
Revenue Summary$5,098,000$5,924,208$5,549,820$4,936,000
Position Summary 26.526.525.525.5
Program Name: Operations
Service Level: Provide Landfill disposal services to the Cities of College Station and Bryan,
Texas A&M University and the surrounding counties.
Performance MeasuresFY 01FY 02 FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-
In compliance with TNRCC regulations.YESYESYESYES
Efficiency
-
No. of labor hours per ton of waste received at the 0.19040.15940.190.19
landfill for disposal.
-
Cost per ton of waste received at the landfill 11.32$16.60$12.00$12.00
for disposal.
Output
-
No. of tons diverted from landfill disposal to be 25,00030,0005,0005,000
reused or recycled.
(i.e.. Clean concrete, white goods, clean soil)
-
Landfill Density survey results (lbs. per CY)1,4001,2021,2251,225
66
ELECTRIC FUNDS
OPERATIONS
Description & Budget Explanation:
The Operations Division is responsible for the warehousing of supplies used in City operations, and
the purchase and distribution of electric power to the customers of the electric utility.
FY 01FY 02FY 03FY 04
ActualActualsEstimateApproved
Budget Summary$36,534,511$39,694,498$34,496,387$36,498,985
Revenue Summary$44,315,462$45,826,060$46,675,733$48,354,700
Position Summary59.559.559.559.5
Program Name: Electrical Division
Service Level: Provide reliable electric service to the citizens of College Station.
Performance MeasuresFY 01FY 02FY 03FY 04
ActualActualsEstimateApproved
Effectiveness
-Total % of time customer will be with
power for the previous 12 months99.99%100.00%99.99%100.00%
-Avg. outage time in min. experienced
per interruption (CAIDI)33.2630.0020.0018.00
-Avg. number of outages experienced
per customer (SAIFI)1.221.001.501.20
Output
-Number of residential job orders consisting
of temporary services installed and removed,
conduit installation and service conductor1,8251,9422,2002,200
-Number of primary conductor in ft. installed116,168180,000120,000125,000
-Number of customer service job orders
consisting of trouble calls, street and security
light repairs, and customer concerns2,0792,1442,3002,300
-Number of commercial electric revenue
meters tested2,4382,3001,4001,350
-Number of residential electric revenue
meters tested2,4732,6002,0002,000
-Estimated average revenue savings$100,933$66,773$40,000$50,000
67
Service Level: Provide education and incentives to increase existing and new home efficiencies in
College Station
Performance MeasuresFY 01FY 02FY 03FY 04
ActualActualsEstimateApproved
Effectiveness
- Number of certified Good Cents homes
and high efficiency air conditioner
replacements for fiscal year318320268265
- Annual kW. Avoided/reduced668617530524
-Cumulative avoided/reduced kW based
on 10 yr. equipment lifespan27,93332,24835,25036,445
-Number of on-site energy audits performed
on commercial and residential129112112110
-Annual estimated savings to customer$147.24$144.49$148.21$148.30
68
WATER FUND
WATER OPERATIONS
Description & Budget Explanation:
The Water Operations Division is responsible for the supply and delivery of water.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$3,162,647$3,019,212$3,595,577$4,014,132
Revenue Summary$9,899,321$9,142,693$9,437,663$9,316,700
Position Summary 31313131
Program Name: Water Production & Distribution
Service Level: Provide reliable water service to the citizens of College Station.
Performance Measures: FY 01FY 02FY 03FY 04
ActualActualsEstimateApproved
Effectiveness
-Average customer outage duration in
minutes for the previous 12 months.*22.82020
-Average outage time in hours
experiences per interruption.*222
-Average number of outages experienced
per customer.*0.190.20.2
-Compliance with all regulatory requirements.100%100%100%100%
-Compliance with all water quality
monitoring requirements.100%100%100%100%
Efficiency
-Maintain O & M cost within +/- 10%
of $0.92 per 1,000 gal.$0.90$1.00$0.92$0.92
-Percent of unaccounted water
(Industry average of unaccounted water 10.1%)7.80%<10%<10%<10%
Output
-Number of new services completed.1,2891,4401,4001,560
-Number of water meters tested.8939501,0001,025
*New for FY03
Service Level: Provide education and incentives to increase awareness of water and wastewater system,
and reduce overall per capita consumption.
Performance Measures: FY 01FY 02FY 03FY 04
ActualActualsEstimateApproved
Effectiveness
-Percentage of customers aware of annual
Drinking Water Quality Report.
(measured by customer survey)N/AN/A60%60%
-Annual per person (capita)
water use per day.140149148148
-Avoided water and wastewater consumption
through water conservation curriculum (million gallonsN/A0.7332.22.2
Output
-Number of Drinking Water Quality Reports
mailed to customers.22,50023,28525,00025,000
-Number of students trained in water conservation
curriculum.N/A76225225
-Total number of customers contacted through all
education programs.5,1626,0007,0007,000
69
WASTEWATER FUND
WASTEWATER OPERATIONS
Description & Budget Explanation:
The Wastewater Operations Division is responsible for the collection and treatment of wastewater in
the City.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$2,687,809$2,931,523$3,466,337$3,677,415
Revenue Summary$7,365,272$8,315,973$8,957,000$9,477,800
Position Summary 36383838
Program Name: Wastewater Collection & Treatment
Service Level: Provide reliable wastewater service to the citizens of College Station.
Performance Measures: FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Average customer stoppage duration in
minutes.*766565
-Average number of stoppages experienced
per customer.*0.0150.010.01
-Compliance with all Regulatory requirements.100%100%100%100%
-Compliance with all water quality
monitoring requirements.100%100%100%100%
-Compliance with all permit reporting requirements.100%100%100%100%
Efficiency
-Maintain O & M cost
(within +/- 10% of $1.38 /1,000 gal.)$1.21$1.19$1.38$1.38
Output
-Number of new services completed.1,1391,4001,4001,540
*New for FY03
70
OFFICE OF TECHNOLOGY AND INFORMATION SERVICES
ADMINISTRATION
Description & Budget Explanation
The Administration Division is responsible for administrative support of the Office of Technology and Information
Services. The Action Center, included in this division, serves as the initial contact for City-wide technology support.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$430,417$429,544$600,495$540,779
Position Summary 6655
Program Name: Office of Tech. and Info. Services Action Center
Service Level: Coordinate Administration, MIS/GIS, Communication service requests and provide
administrative support to OTIS.
Performance MeasuresFY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
- Percent satisfied on internal service survey.99%96%90%90%
Efficiency
- Communication requests per staff
member. (3)136125106100
- MIS/GIS requests per staff member. (3)8631,0771,0501,000
- No. of requests resolved by Action Center. (3)N/A281302300
Output
- No. of Communication requests processed.407376320300
- No. of MIS/GIS request processed.2,5903,2323,1483,000
- No. of requests resolved by Action Center.N/A843904900
71
OFFICE OF TECHNOLOGY AND INFORMATION SERVICES
E-Government
Description & Budget Explanation:
The E-Government Division is responsible for the city?s Internet and Intranet sites.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$66,960$135,578
Position Summary 0011
Program Name: Communications
Service Level: Provide professional and helpful customer service to City staff and citizen's that
require assistance or information from the City's Internet and/or Intranet sites.
Performance MeasuresFY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
- Percent satisfied on survey.0%0%0%85%
- Percent of trouble calls
responded to within one business day.0%0%0%90%
- Percent of service calls responded
- Additional online functions0005
Efficiency
- No. of work orders per staff annually.000500
Output
- Total number calls.000500
72
OFFICE OF TECHNOLOGY AND INFORMATION SERVICES
MANAGEMENT INFORMATION SERVICES
Description & Budget Explanation:
The Management Information Services Division is responsible for the maintenance of the City?s
microcomputers, mid range computers, networks, operating systems, application software, and
networking software.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$1,637,780$1,654,473$1,728,988$1,845,427
Position Summary 15151414
Program Name: Management Information Systems - MIS
Service Level: Provide professional and helpful customer service to city computer users in all City Departments.
Performance MeasuresFY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
- Percent satisfied on annual customer survey 87%92%80%80%
- Problem resolution/repair of computer
systems percent within one business day.92%94%92%91%
- No. of service/repair calls.2,3302,8692,6502,500
- Percent service calls for priority one
applications closed within 4 hours.100%100%99%99%
- Non-Problem request for service84418151,7001,000
Efficiency
- Public Safety Dispatch System up-time
7 days/week, 24 hrs./day100%100%99%99%
- Midrange systems and wide area networks
up-time, 5 days/week, 9 hrs./day99%100%99%99%
Output
- No. of hrs. of up-time for Midrange
systems/applications52,46953,45953,15054,576
- No. of hrs. of up-time for WAN
Servers/applications72,52685,91185,60086,586
* Internal survey not done for this year
73
OFFICE OF TECHNOLOGY AND INFORMATION SERVICES
GEOGRAPHIC INFORMATION SYSTEMS
Description & Budget Explanation:
This Division is responsible for the development and maintenance of the Geographic Information System (GIS).
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$190,390$211,778$182,000$188,628
Position Summary 2.52.52.52.5
Program Name: Geographic Information Service - GIS
Service Level: Design, implement, provide, and maintain up-to-date, geographically accurate and
complete coverage?s with associated attribute information for all City departments.
Performance MeasuresFY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
- Percent satisfied on internal survey.92%94%85%85%
Efficiency
- Map requests completed within 2 work days.N/AN/A95%95%
Output
- No. of maps produced.1,9251,8751,5401,800
Input
- No. of mapping elements added or updated.62586060
74
OFFICE OF TECHNOLOGY AND INFORMATION SERVICES
COMMUNICATION SERVICES
Description & Budget Explanation:
The Communication Services Division is responsible for maintaining the city?s telecommunications
infrastructure. This includes the telephone and radio systems of the City. These systems are crucial
to areas including Public Safety, Public Utilities, and Public Works.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$573,052$532,237$567,608$579,360
Position Summary 5566
Program Name: Communications
Service Level: Provide professional and helpful customer service to City staff requiring phone,
radio, and cable needs.
Performance MeasuresFY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
- Percent of emergency work orders
responded to within 2 hours.100%100%98%98%
- Percent of routine work orders responded
to within one business day.97%99%97%95%
- Percent satisfied on survey.85%93%85%85%
Efficiency
- No. of work orders per staff annually.273309230230
Output
- Total number of work orders.1,3661,5441,3801,380
75
OFFICE OF TECHNOLOGY AND INFORMATION SERVICES
PRINT /MAIL
Description & Budget Explanation:
The Print/Mail Division is responsible for the delivery of interoffice and external mail received at
City Hall and the 15 offsite locations. Print/Mail is also responsible for in-house printing needs,
and sign making.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$365,195$353,140$331,997$321,492
Position Summary 5555
Program Name: Print/Mail
Service Level: Provide professional and helpful customer service to City staff requiring printing
and design needs, mail guidance,and signs.
Performance MeasuresFY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-% satisfied on annual customer survey.97%95%90%90%
Efficiency
-% of incoming mail delivered within 24 hrs.100%100%99%99%
-% of print work orders completed within
5 days.96%93%90%90%
- No. of annual print work orders per staff.571526525525
Output
- No. of printing services work orders.1,7101,5781,5751,575
- No. pieces of outgoing mail (w/o utility bills).230,601214,722220,000220,000
76
OFFICE OF TECHNOLOGY AND INFORMATION SERVICES
UTILITY CUSTOMER SERVICE
Description & Budget Explanation:
The Utility Customer Service Division is responsible for connecting and disconnecting water and electric meter
reading those meters and provide billing and collection services for the city to all customers of electric, water, sewer,
sanitation and drainage services.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$1,403,995$1,447,074$1,642,652$1,803,990
Position Summary 30.530.530.530.5
Program Name: Utility Customer Service
Service Level: Provide exceptional customer service to support the delivery of electric, water,
sewer, sanitation, and drainage services to the citizens of College Station
Performance MeasuresFY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
- Percent satisfied with courtesy of personnel92.5%96.2%93.5%90.0%
on citizen survey.
- Percent satisfied with knowlede of personnel 88.1%93.2%85.2%90.0%
on citizen survey.
Efficiency
- No. of customers per day per walk-up
employee.77807172
- Annual number of processed bills per
employee.16,54517,79716,50016,500
- Cost per bill.$4.04$4.05$4.50N/A
- Percent of bad debt expense annually.0.30%0.37%0.5%0.5%
Output
- No. of incoming calls.79,74779,51482,00082,500
- No. of bills annually.339,169355,944355,000350,000
- No. of payments.379,439388,579400,000410,000
- No. of walk-up customers.67,36970,47564,00064,000
- No. of service orders.78,41179,97575,00075,000
77
Program Name: Meter Service
Service Level: Provide timely connection and disconnection of electric and water services.
Maintain service installations to ensure accurate recording of utility consumption
Obtain accurate and timely readings for all electric and water meters
Performance MeasuresFY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
- Same day service percentage.99.99%99.99%99.99%99.99%
- Read accuracy percentage.99.96%99.93%99.90%99.90%
Efficiency
- No. of completed service orders per person24,17524,02926,00026,000
- No. of completed routine checks of electric
meters per person annually.1,3061,6381,4501,450
- No. of meters read daily, per person.366381400400
- Cost per meter read$0.34$0.30$0.40$0.40
Output
- No. of service orders completed.48,35048,05775,00075,000
- No. of meters/readings checked out.2,6123,2753,0003,000
- No. of theft/tampering incidents discovered7342020
- No. of utility payments taken in the field.1,4451,4351,4501,450
- No. of meters read annually.501,175525,412520,000530,000
Input
- No. of full-time technicians.2222
- No. of full-time meter readers.5.5666
- No. of full-time commercial meter readers.1111
78
FISCAL SERVICES
ADMINISTRATION
Description & Budget Explanation
The Fiscal Services Administration Division assists departments in delivering services through effective financial
management. This activity is accomplished through the review of financial aspects of contracts, and administration of
the finance, accounting, purchasing, risk management, and municipal court functions. Cash and debt management is
also performed by this office.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$304,476$322,217$346,795$377,752
Position Summary 3333.5
Program Name: Fiscal Services - Information
Service Level: Provide accurate and timely information to the council and staff for use in
planning, setting goals, and monitoring programs.
Performance MeasuresFY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
- Annual internal survey
of satisfaction rate.79%88%85%90%
Efficiency
- Percent of all contracts reviewed
within 2 working days of receipt.85%86%87%90%
- Percent of reports completed
within 20 working days of the 75%75%100%100%
end of the period.
Output
- No. of contracts reviewed annually.359283320300
- No. of quarterly reports.4444
Program Name: Fiscal Services - Operations
Service Level: Administer cash and debt operations of City through management of cash flows,
investments, and payments.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Efficiency
- Percent of available cash invested.99%99%99%99%
Output
- Provide monthly market-to-market report.12121212
- Annual dollar amount of interest earned.$6,414,297$6,082,582$3,700,000$3,900,000
*An index created by using a constantly maturing treasury note with a weighted average maturity
that approximated the weighted average maturity of the City's portfolio.
79
FISCAL SERVICES
ACCOUNTING
Description & Budget Explanation:
The Accounting Division is responsible for processing, recording, and reporting all financial transactions of the City.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$613,895$674,821$740,464$769,478
Position Summary 10.511.51111
Program Name: Accounting
Service Level: Provide accurate and timely information to customers.
Performance MeasuresFY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
- Receive the Certificate of Achievement for
Excellence in Financial Reporting from
GFOA for the Comprehensive Annual
Financial Report.YESYESYESYES
- Receive an unqualified audit opinion from
external auditors.YESYESYESYES
- Satisfaction rate on annual customer survey.93%91%90%90%
Efficiency
- Percent of month-end transactions
recorded by the 10th business day of each
month.87%96%95%95%
- Submit CAFR to GFOA by March 31NO (A)YESYESYES
- Complete financial statements by January 31NONOYESYES
Output
- No. of month-end transactions recorded by
the 10th business day of each month.425266250250
(a) We were granted a 30 day extension.
80
Service Level: Process and record all financial transactions for the City in an accurate,
efficient, and timely manner.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
- Percent of vendor invoices paid within 30 days
of invoice date.93%92%95%95%
- Receive an unqualified audit opinion from
external auditors.YESYESYESYES
- Satisfaction rate on annual customer survey.93%91%90%90%
- Percent of completed general ledger
reconciliations and updated within 30 days of
the period close date.81%75%90%90%
- Ratio of correctingjournal entry transactions
to total journal entry transactions.0.34%0.40%<1%<1%
- Percent of billable EMS reports entered into billing
system within 2 business days of report received.N/AN/A90%90%
Efficiency
- Admin. cost per A/P transaction.$3.03$3.79$4.71$4.80
- Admin. cost per A/P check.$6.54$8.05$10.10$10.29
- Admin. cost per vendor invoice.$4.52$5.91$4.56$4.65
- Dollar cost per payroll check.$3.18$4.59$1.27$1.29
- Accounts receivable collection rate.94%87%85%85%
Dollar cost per billing transaction.$2.33$2.27$6.34$6.45
Dollar cost per cash receipts transaction.$1.00$0.63$1.13$1.15
Output
- No. of A/P transactions.47,34241,16030,00030,000
- No. of journal entry transactions281,916339,662428,000428,000
- No. of correctingjournal entry transactions9511,362975975
- No. of A/P checks.21,91319,38214,00014,000
- No. of vendor invoices paid.31,73126,39331,00031,000
- No. of payroll checks.23,57323,47724,00024,000
- Amounts collected.$8,916,252$8,684,488$7,400,000$7,500,000
- No. of billing transactions.15,47416,46614,00014,000
- No. of cash receipt transactions.31,91939,34030,00030,000
- No. of general ledger reconciliations.599614400400
- No. of billable EMS reports entered into the
billing system.N/AN/A1,800 1,800
Service Level: Effectively administer cash and treasury operations of the City through cash flow management and investing.
Performance MeasuresFY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
- Portfolio rate of return as a percentage of similarly
weighted average maturity treasury notes.*104%100%100%100%
Efficiency
- Percent of available cash invested.99%99%99%99%
Output
- Annual dollar amount of investment income
earned.6,414,297$ 6,750,000$ 3,750,000$ 3,500,000$
*An index created by using a constantly maturing treasury note with a weighted average maturity that approximates the weighted
average maturity of the City's portfolio.
81
FISCAL SERVICES
PURCHASING
Description & Budget Explanation:
The Purchasing Division assists City departments in acquiring quality products and services in an efficient manner
and at favorable prices. Purchasing also maintains open communication with City departments and vendors.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$238,304$257,639$294,961$283,554
Position Summary 4.54.54.54
Program Name: Purchasing
Service Level: Acquire qualitygoods and services in a timely and efficient manner within
legal parameters for continued City operations.
Performance MeasuresFY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
- Satisfaction percentage on annual survey of
departments.80%83%80%80%
- Satisfaction percentage on annual vendor
survey.N/A90%N/A90%
- Percent of total expenditures done through
cooperative purchasing agreements.6%8%8%7%
- Percent of City's purchase transactions
processed through field purchase orders
and procurement cards.94%95%94%94%
- Percent of City's dollars handled through the
purchasing department for commodities
and services.94%89%92%92%
- Percent of total dollars utilizing blanket
contracts.14%20%15%15%
- Percent of active suppliers accounting for
80% of City expenditures.*20%3%10%10%
Efficiency
- Average cost per purchase order.$207$194$225$230
Output
- Total dollar value of all City purchases.$60,022,775$49,638,186$70,000,000$55,000,000
- No. of cooperative agreements in which
the City participates.991010
- No. of FPO?s and procurement card
transactions processed by departments.18,62526,40725,00025,000
- Dollar value of P.O.?s processed by
Purchasing staff.$56,236,239$44,351,360$55,000,000$50,000,000
- No. of the following purchasing activities:**
one-time bids77718075
annual bids23373530
formal contracts/agreements212198225220
- Total Number of active suppliers2,6182,3532,5002,500
*
% of active suppliers accounting for 90% of City expenditures is being changed to 80%.
**The 77th Texas Legislature increased the competitive bidding limit to $25,000.
82
Service Level: Effectively and efficiently manage and dispose of surplus assets to obtain
thegreatest value for the City.
Performance Measures:FY 01FY 02FY 03FY 04
ActualEstimateEstimateApproved
Effectiveness
- Percentage of all surplus disposed within 6
months of being identified as surplus.100%100%100%100%
Efficiency
- Recovery Percentage on surplus property.20%25%20%20%
-% of original value of heavy equipment and
vehicles recovered through disposal methods.23%19%20%20%
Output
- Net amount received after expenses of
disposition.$465,283$118,584$225,000$200,000
83
FISCAL SERVICES
RISK MANAGEMENT
Description & Budget Explanation:
The Risk Management Division is responsible for providing programs that minimize the City?s exposure to physical
and financial loss. The Division resolves claims filed against the City and has programs established to reduce potential
claims to the City. These programs include safety classes and inspections.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$131,082$157,310$222,989$256,544
Position Summary 2.52.533
Program Name: Claims
Service Level: To manage and process claims in the most cost effective manner providing maximum cost
control to the City.
Performance MeasuresFY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
- Average cost paid per claim:
Auto Physical Damage***(City)
Auto Liability Property Damage***(3rd Party)
Auto Liability Bodily injury***(3rd Party)
General Liability Property Damage***(3rd Party)
General Liability Bodily Injury***(3rd Party)
Workers Compensation Medical Only***(City)
Workers Compensation Lost Time***(City)
- Average subro claim collected:
SUBRO***(City)
Efficiency
- Net closing ratio:***100.0%
APD% ***100.0%
ALPD%***80.0%
ALBI%***80.0%
GLBI%***80.0%
WCMO%***85.0%
WCLT%***85.0%
SUBRO%***100.0%
- Total P/C Fund Claim Payments.***$000,000
- Total W/C fund claim payments.***$000,000
- Total subrogation collected.***$000,000
Output
- No. contracts reviewed.***(TBD)
- No. insurance certificates reviewed.***(TBD)
- No. CRC attended.***(TBD)
- No. training classes/materials provided.***(TBD)
* These are new performance measures that are being tracked in FY04. More information will be provided as historical information is captured.
84
FISCAL SERVICES
MUNICIPAL COURT
Description & Budget Explanation:
Municipal Court provides a competent court system with quality service through the utilization of effective and
efficient operating procedures.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$594,841$680,066$728,766$918,613
Revenue Summary$1,796,203$2,324,073$2,411,500$2,980,730
Position Summary 13.513.51416
Program Name: Case Maintenance
Service Level: Provide quality service while providing the City with administration for cases
filed for enforcement of Class C misdemeanors.
Performance MeasuresFY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Input
- Total number of new cases.N/A41,60743,00045,000
Effectiveness
- Percent of citizen survey respondents rating
Court personnel as somewhat or very
courteous.91%84%93%85%
- Percent of citizens survey respondents rating
Court personnel as somewhat or very
knowledgeable.93%93%98%85%
Efficiency
- Percent of cases disposed.N/A67%90%90%
Output
- No. of cases disposed.N/A27,697$38,700$40,500
- No. of non parking citations processed.30,59031,76535,00035,000
- No of parking citations processed.13,4079,84215,00015,000
- No. of failure to appear cases processed.4,2212,9503,8704,000
- No. of walk-in customers30,00017,00020,00020,000
85
Program Name: Case Information/Processing
Service Level: Provide public with accurate information regarding their dealings with the court.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
- Percent of payments processed within
48 hours received through the mail.98%99%100%N/A
- Percent of bonds processed the same day
received from the jail.98%98%98%N/A
- Percentage of pled cases processed at the
front window and through correspondence.N/A89%90%N/A
- Percentage of pled cases processed in walk-in
arraignment.N/A11%10%N/A
Efficiency
- No. of payments processed by mail per
worker hour.9910N/A
- No. of bonds, received from the jail,
processed per worker hour.555N/A
- Collection Rate35%81%81%N/A
Output
- No. of bonds received from jail1,6521,0121,5001,600
- No. of pieces of mail received24,13118,71725,00027,000
- Amount Collected$3,500,000$3,725,236$3,900,000$4,000,000
Program Name: Hearing Process
Service Level: Maintain effective and efficient court procedures in order to earn a high level of
public confidence.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
- Percent of case paperwork prepared with
notification to all parties ready at least 3
weeks prior to trial.95%95%95%95%
Output
- No. of contested cases set.5,5732,8643,2003,200
- No. of summons issued.9411,051750750
- No. of subpoenas issued.9821,050900900
86
GENERAL GOVERNMENT
LEGAL
Description & Budget Explanation:
The Legal Department is responsible for providing legal services to the City Council and to the city
staff. Legal advice as to the best position for the City, contract writing, and litigation are some of
the activities performed by the legal staff. The City Attorney?s Office actively enforces ordinances as
directed by the City Council, acquires real estate for easements, and handles real estate transactions.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$550,919$630,652$662,468$671,325
Position Summary 7.757.757.757.75
Program Name: Legal Department
Service Level: Provide in-house legal services to the City Council, staff, and boards and
commissions; to maintain cost efficiencies in protecting the City from threatened
or actual litigation; and effective preventative/proactive legal services.
87
GENERAL GOVERNMENT
CITY SECRETARY
Description & Budget Explanation:
The City Secretary's office maintains archival records for the City of College Station, including ordinances
resolutions, council meeting packets, and council and committee agendas and minutes. The City
Secretary's office is also responsible for records of cemetery ownership, birth and death certifications,
and a vast array of other council related information. This office also presides over local elections.
In addition, the City Secretary coordinates the membership of several boards and committees made up
of College Station residents who volunteer their time to improve and maintain the College Station
community.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$286,298$296,573$304,175$358,509
Position Summary 4444
Program Name: Council Support
Service Level: Provide coordination and timely administrative support to the Council and Mayor.
Performance MeasuresFY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Efficiency
No. of Council meeting agendas prepared50454040
- No. of Council events with meals provided40475050
- No. of Mayor and Council appointments scheduled.550243325325
Program Name: Public Records and Information
Service Level: To maintain and provide public information in an efficient manner.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
- Percent of customers satisfied on annual
customer survey.98%98%98%98%
- Percent of Vital Statistics reported to
State accurately.99%99%99%99%
Efficiency
- Avg. time per death record request processed.20 min20min20 min20 min
- Avg. time per birth record request processed.10 min10min10 min10 min
- No. of birth and death records reported to
- State Health Dept.800909900900
- No. of birth certificates from hospital.966655700700
- No. of birth certificate request processed875603500500
- No. of death certificate request processed.2,0001,9592,0002,000
- Median No. of days for open records request
to be completed.3333
- No. of open records request received.250147250250
- No. of ordinances filed.38495050
- Total No. of records processed.2,9882,6592,7502,750
- Avg. No. of public notices posted/month.18222525
88
GENERAL GOVERNMENT
CITY MANAGER?S OFFICE
Description & Budget Explanation:
The City Manager?s Office is responsible for the day to day administration of the City and for providing the City
Council with recommendations on current and future issues. This is achieved by providing timely, complete
and accurate information to the City Council. The City Manager?s Office also involves providing the overall
management philosophy and direction to the organization. The Community Relations Program is also part of
the City Manager?s Office. This program provides citizens with the opportunity to learn about and take part in
their local government. Teen Courts, Citizens University, FRIENDS Mentors, and the Municipal Volunteer
Program are some of the projects run by Community Relations.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$482,849$549,190$545,395$662,961
Position Summary 6.5656.5
Program Name: Administration
Service Level: Facilitate communication between the Council, citizens, and staff on City related
matters.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
- Overall satisfaction with City services on
Citizen Survey.90%91.5%92%95%
- Number of items removed from consent
agenda for clarification.>5%5.6%>3%>5%
- Maintenance of City of College Station bond
rating.A1/A+Aa1/AA-Aa1/AA-Aa1/AA-
Efficiency
- Percent of Strategic Plan implementation plans
completed on or before final milestone.<5%82%100%N/A
- Percent of Council packets that go out on time
with all supporting documentation.N/A86%100%100%
Output
- No. of meetings w/CSISD.4444
- No. of meetings with City of Bryan/Brazos Co.12121212
- No. Of meetings with Chamber of
Commerce/Econ Development Corp.4444
- No. of Monthly City Manager?s Reports
published.12121212
- No. of Council Updates written.24222424
- At least one retreat with Management Team
annually.YESYESYESYES
- Review Strategic Plan w/City Council on
semi-annual basis.YESYESYESYES
* The first bond rating is from Moody?s and the second bond rating is from Standard?s & Poor?s
**Standard Response Time - depending upon type of complaint, average three to five business days.
89
Program Name: Community Programs
Service Level: To provide programs that will encourage two-way communication and better
understanding and involvement between citygovernment and the community.
Performance Measures: FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
- Maintain a 8% or less recidivism rate within
oneyear of Teen Court completion.13%8%9%9%
- Maintain at least a 95% satisfaction rate with
Citizen University.100%100%100%100%
Efficiency
- Annual cost per Citizen University participant.$90$125$111$120
- Annual est. saving to city through use of
volunteers.$57,162$60,00055,00060,000
Output
- Annual # of Teen Court Completions486080100
- Annual # of Citizen University students
completing the program.23242124
90
GENERAL GOVERNMENT
EMERGENCY MANAGEMENT
Description & Budget Explanation:
Emergency Manafgement is responsible for coordinating emergency and/or disaster training,
mitigation, prepardness, planning, response and recovery for the City
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$127,267$127,341$90,771$95,915
Position Summary1111
Program Name: Emergency Management
Service Level: Coordinate emergency and/or disaster training, mitigation, preparedness,
planning, response and recovery for the city.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Compliance with State and Federal
requirements for emergency management.100%95%95%N/A
Efficiency
Per capita direct operating expense**$40N/AN/A$1.35
Output
-Conduct EOC training activities annually1N/AN/A2
-City participation in annual Interjurisdictional ex1111
Participate in quarterly LEPC meetings.N/AN/A4
-Review and/or Update of emergency plans
annually.10098%98%98%
-Participate in monthly meetings with the
Interjurisdictional EM Team.N/A121210
-Conduct Public Education or Training
activities.N/A444
-Conduct annual Emergency Management
Academy.1111
-Request and coordinate DEM training courses for
city personnel*.1111
-No. of personnel participating in training115353575
*Requesting courses from DEM may not result in courses being available locally
**Annual emergency management budget divided by current city population figure.
91
GENERAL GOVERNMENT
HUMAN RESOURCES
Description & Budget Explanation:
The Human Resources Department is responsible for helping hire and retain the most suitable
candidate, within available resources, for each position, providing the City with a highly motivated,
well trained and efficient staff. The areas of selection and recruitment, employment, benefits,
compensation, training and development, and employee relations are all administered by Human Resources.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$358,754$406,285$429,317$427,198
Position Summary 65.55.756
Program Name: Compensation and Benefits
Service Level: Provide a competitive, quality benefit and compensation plan.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
- Percent of employees satisfied with how
benefits are handled by Human Resources.N/AN/A75%80%
- Number of Wellness events N/AN/AN/A12
- Pay-related turnover rate.3%2%2%2%
- Number of skill increases.340250250200
- Number of competency/ performance increases.95335370370
- Number of employees receiving more than
one skill increase.791003630
- Exempt employee % from midpoint.7%7%2%2%
- Non-exempt employees % from midpoint.11%10%9%8%
- Percent of employees participating in
Tuition Reimbursement.5%17%2%3%
- Percent of employees participating in
Vision Reimbursement.27%N/A7%8%
Efficiency
- Premium cost paid by City per employee$416.00$393.00$454.00$450.00
Output
- Number of positions salary surveyed.84807070
- Number of salary surveys responded to.37254050
- Number of positions reviewed.4101210
92
Program Name: Training/ Development
Service Level: Provide training and communication to city staff to develop quality service delivery.
Performance MeasuresFY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
- Satisfaction rate from training participants
on core programs.95%95%95%95%
Efficiency
- Total cost of in-house training per employee.$52.43$22.00$46.00$40.00
- Cost per employees participating.$39.00$20.00$87.00$80.00
- No. of development hours per program.4444
Output
- Total contact training hours.5,4035,5007,0007,500
- No. of employees participating in training.9411,000500600
- Total training programs completed.56502530
Program Name: Recruitment and Selection
Service Level: Provide an adequate number of applicants for a department filling an open
position in a timely manner.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
- Percent of open jobs requested posted within
24 hrs.N/A98%99%99%
- Percent of time completed applications are
available on the closing day of the posted job.N/A99%99%99%
- Number of ads placed in local area.N/A503240
- Number of ads placed outside local area. N/A15615
- Annual turnover rate12.62%14%12%11%
- Satisfaction rate on internal survey.N/AN/AN/A85%
Efficiency
- No. of applications received per posted
position.25258675
Output
- No. of applications processed.4,8004,0005,0005,000
- No. of posted jobs that were tested.42251010
-No. of promotional Police/Fire Tests conducted.N/AN/AN/A5
-No. of formal exit interviews conducted.N/AN/AN/A24
93
GENERAL GOVERNMENT
PUBLIC COMMUNICATIONS & MARKETING
Description & Budget Explanation:
The Public Communications & Marketing Division is responsible for providing information to the
public and the media in a timely and accurate way and for providing assistance to departments
on developing marketing strategies and campaigns. Additionally, this division is responsible for
supporting and assisting with community relations events and activities.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$174,536$203,422$250,548$558,559
Position Summary2223
Program Name: Public Information Function
Service Level: Provide factual, timely, and understandable information to College
Station households and the local news media
Performance Measures: FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Percent satisfied on household survey77%77%77%80%
-Percent of media satisfied on survey94%85%90%90%
Efficiency
-Avg. cost of providing public information per
message$0.024$0.026$0.280$0.300
Output
-Total number of messages sent7,346,7918,503,6598,506,7999,000,000
Program Name: Marketing/Advertising/Special Events Function
Service Level: Provide marketing, advertising, and special event support to all
departments as requested
Performance Measures: FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Percent satisfied on departmental support
survey70%88%88%88%
Efficiency
-Avg. number of persons attending special
events172133153175
Outputs
-No. of marketing/advertising projects annually589651,0121,100
-No. of special events annually24324042
-No. of persons attending annually2,7453,4554,0004,400
94
GENERAL GOVERNMENT
OFFICE OF BUDGET AND STRATEGIC PLANNING
Description & Budget Explanation:
The Office of Budget and Strategic Planning is responsible for the preparation, monitoring and
review of the annual budget. The budget activity involves working to ensure the overall policygoals
of the City are reflected in the way funds are allocated and spent. The office also reviews expenditures
to determine whether the overall policygoals were met. The office is also responsible for the City?s
Strategic Planning efforts. This involves working with the City Council and departments on a
strategic planning effort to proactively plan for the future. The office is responsible for ongoing
organizational review. The ongoing organizational review involves the development and monitoring
of service levels and performance measures as well as the ongoing review and improvement of City
processes.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$263,508$281,181$287,208$307,377
Position Summary 4.54.54.54.5
Program Name: Budget Preparation, Monitoring and Review
Service Level: Prepare, monitor and review all aspects of the annual budget.
Performance MeasuresFY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
- Percent of annual actual expenditures of
budget.87%97%95%95%
- Percent of respondents satisfied or very
satisfied with services provided by Budget
Office.92%95%91%95%
Efficiency
- Time per budget adjustment.7 days3 days2 days2 days
- Time per budget analysis project.7 days5 days5 days5 days
Output
- No. of budget and contingency transfers
processed.22664540
- No. of budget amendments processed.2222
- No. of budget analysis reviews completed.7151520
95
Program Name: Strategic Planning
Service Level: Coordinate organizational review functions to improve the performance of the
organization.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
- Percent of implementation plans completed
on schedule.70%90%90%90%
Efficiency
- Development Time per Department 5 year
plan.8 monthsN/AN/AN/A
Output
- Number of Department 5 year Plans
complete.0111
- Number of Strategic Plan implementation
plans.75815263
- Strategic Plan Updates completed.5444
Program Name: Organization Review and Improvement
Service Level: Conduct organizational review functions to improve the performance of the
organization.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
- Percent of departments surveyed satisfied or
very satisfied with organizational review.88%89%N/AN/A
- Pecent of departments satisfied or very
satisfied with continuous improvement
assistance provided by the Budget Office.86%90%N/AN/A
- Percent of organizational reviews conducted
resulting in marked improvement in process.N/AN/AN/AN/A
Output
- No. of organization reviews conducted.0013
- No. of process improvement teams.7500
96
GENERAL GOVERNMENT
COMMUNITY DEVELOPMENT
Description & Budget Explanation:
The Community Development Division is responsible for providing low cost housing and public assistance through
the Community Development Block Grant and HOME Investment Partnership grant from the Department of
Housing and Urban Development. Programs include housing rehabilitation; down payment assistance; public
facility improvements; public service agency assistance; and general oversight.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$490,357$571,760$545,518$598,294
Position Summary 9.58.58.58.5
Program Name: Revitalization of Eligible Areas and Properties
Service Level: Provide various technical and financial assistance to promote the revitalization of
eligible areas and properties throughout the City.
Performance MeasuresFY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-
Number of projects benefiting Low/Moderate Income
Families and/or neighborhoodsN/AN/A100%9
Efficiency
-
Public Facility projects identified and funded
for parks, streets, water, sewage, and
infrastructure needs.4474
Output
-
Public facility projects completedN/AN/A42
Program Name: Public Services
Service Level: Provide a variety of health and public services to low income residents through
the funding of non-profit organizations.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-
Percent of public agencies funded that deliver
services within the terms and conditions
their contract with the City.100%100%100%100%
Efficiency
-
Agencies/contracts monitored per staff.8131111
-
On-site monitoring visits.10131111
-
Reimbursement requests reviewed.17272828
Output
-
Agencies/contracts completed in
compliance with policies.8131111
97
Program Name: Housing Assistance Programs
Service Level: Assist low and moderate income residents with the purchase, rehabilitation,
replacement, or construction of residential property and to improve and
increase the existing housing inventory within the city.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-
Applications received.*1281510
-
Applications eligible for owner-occupied rehab pr3474
-
Applications eligible for ORP programs6242
-
Down payment assistance applications
received.**65903030
-
Projects satisfying program requirements/
liens released
7
Efficiency
-
Owner-occupied Rehab program, Cost per unit.$24,030$0$25,000$23,300
-
ORP program, Cost per unit.$54,504$54,797$50,000$54,069
-
Demolition Program, cost per unit (resulting
from ORP projects or stand-alone demo?s).$3,530$4,800$4,200$4,800
-
Down payment assistance program, Cost per
unit. $6,963$8,310$8,500$7,495
-
New construction$70,000$0$70,000$75,000
Lot acquisition, cost per unit$12,500$10,511$12,500$11,069
Output
-
Owner-occupied Units rehabilitated.3052
-
Units replaced (ORP).6341
-
Dilapidated structures demolished.7572
-
Applicants receiving homebuyer
(DAP) assistance.12252415
-
Individuals receiving homebuyer
and/or credit counseling.276233300250
-
New construction units developed.0142
*Applicant will first be considered for a rehab. If the project is not feasible as a Rehab., it will be considered for the ORP.
**Applicants not eligible or able to purchase received counseling and/or referral assistance.
98
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PARKS AND LEISURE SERVICES$17,444,316*
We will continue to promote a wide range of leisure, recreational and cultural
arts opportunities.
Strategic Plan Summary:
The parks and leisure services vision statement recognizes the need for a diversity of cultural and
recreational opportunities for residents and visitors to College Station. The strategic plan addresses parks
and leisure services through the following strategies:
We will maintain an integrated parks system driven by connectivity.
We will promote programs and facilities that target all age groups.
We will promote cultural arts.
We will pursue regional planning and development efforts.
*
This is the gross total of the Parks and Leisure related budget items.
APPROPRIATIONS ? PARKS AND LEISURE SERVICES
PARKS AND REC
CONF. CENTER
35%
36%
PUBLIC ART
1%
XTRA ED
1%
PARKS CIP
OTHER
5%
LIBRARY
PARKLAND
1%
WPC
4%
DEDICATION
14%
ARTS COUNCIL
1%
2%
Parks and Recreation
Pool Attendance vs. Revenue
Department$6,407,522
The Parks and Recreation Department are$280,000150,000
responsible for the College Station Park facilities
$260,000
100,000
and recreation programs. Among the services
$240,000
provided are athletics, recreation and instruction
50,000
$220,000
programs for youth and adults in activities including
softball, swimming and tennis.
$200,0000
010203 Est.04 Est.
Also provided are programs and special events at
RevenueAttendance
the Wolf Pen Creek Amphitheater and other park
locations throughout the City. The Parks
The preceding graph illustrates the revenue
Department operates a number of special facilities
generated by the pools and the leveling off of
including three City-owned swimming pools and
attendance due to facility capacity limitations.
the CSISD Natatorium.
99
The Conference Center is operated to provideFinally, $8,600 is approved for a vehicle upgrade
meeting space for various groups andin the Forestry Division.
organizations. The Lincoln Center is a community
center, which provides clean, safe, and attractive
Strategic Plan 2003-2004
facilities for an assortment of activities including
In accordance with maintaining a high quality
youth athletics, educational programming, and
parks system, the Department of Parks and
cultural events. The Lincoln Center also provides a
Recreation continues to strive to meet Council
meeting space for organizations in the community.
approved park maintenance standards. The goal
The Xtra Education program provides citizens of all
is to achieve a ninety percent or higher rating on
ages the opportunity to enhance their quality of life
all major categories by FY 06. Existing staff and
through various continuing education programs.
resources as well as ongoing SLAs continue to
be used to meet this benchmark.
Conference Center Attendance
Parks Xtra Education $122,610
90,000
The Parks Xtra Education is a joint effort of the
85,000
City of College Station and the College Station
80,000
Independent School District to provide community-
75,000
based education programs.
70,000
65,000
Parks Capital Projects$950,294
010203 Est.04 Est.
Years
The most significant parks projects for FY 04 are
The preceding graph illustrates the number of
improvements to the Lincoln Center. The FY 04
Conference Center customers from 2000- 2004.
budget includes $623,000 to expand the Lincoln
Center and $350,000 to add a covered basketball
The Parks Operations Division maintains park
pavilion to the facilities. These projects are funded
facilities, including ballfields and pool sites, through
through the Community Development Block Grant
regular mowing and maintenance projects. The
Funds. These projects are part of the
Forestry Division, through horticultural and
implementation of the Tarrow Park master plan,
landscaping efforts, ensures that City property is
which the City Council approved earlier in 2003.
maintained in an aesthetically pleasing manner.
The City Cemetery is included in the property
Parkland Dedication
maintained by the Forestry Division.
Capital Projects$258,000
Parkland dedication funds can be used for projects
Six service level adjustments (SLAs) have been
in neighborhood parks within the various park
approved for the Parks and Recreation FY 04
zones. The funds come from a dedication required
budget. There are two approved SLAs in the Parks
as new development occurs in College Station. In
Administration Division, which include $70,500
FY 04, projects anticipated to use parkland
for signs for the Wolf Pen Creek District to identify
dedication funds include $700,000 for Woodway
trail entrances and vehicular gateway; and $9,500
Park development and $175,000 for a park in
for a large format copier to produce blueprints.
Zone 10.
Two service level adjustments are approved for the
Recreation Division. The first, $19,950 will be
th
of July Fireworks $20,000
4
used to provide funds for the increases in
$20,000 is included in the approved BVSWMA
officiating fees. This cost will be offset in part by
th
budget for the 4 of July fireworks display
increases in user fees. The second SLA approved
organized by the College Station Noon Lions Club.
for the Recreation Division is in the amount of
th
Birthday Celebration.
$25,130 for the City?s 65
The Arts Council of Brazos Valley$300,000
In the Parks Operations Division, one service in the
The City of College Station provides funding to the
amount of $55,100 is recommended for the
Arts Council of Brazos Valley each year through
ongoing operations and maintenance costs
proceeds from the Hotel/Motel Occupancy Tax
associated with Lick Creek Park, which is under
Fund. The Arts Council uses these funds to offer
construction. This SLA will contract out the
the following programs and activities: 1) Texas
landscape maintenance of the City Hall/Fire
Gallery and Store; 2) Art Classes at Art Space; 3)
Administration Complex and the Police
an Annual Grant Program to provide local non-
Department/Cy Miller Park, and allow those Park
profit organizations with financial support for arts-
resources to be shifted to Lick Creek Park.
100
related projects; 4) Scholarships; 5) Arts Education;provide a child-centered, hands-on, interactive
6) Arts & Culture newsletter and 7) Art in Publicenvironment for discovery and learning for
Places.
children.
Public Art $150,000
The African American National Heritage Society
funding is set at $16,000. This organization was
$150,000 from the General Fund is included in the
approved budget for representative public art in
formulated to build and operate a museum in the
College Station.
Brazos Valley. The goal in establishing this
museum is to cultivate a climate of awareness that
promotes an understanding of the values of African
Library Operations$756,518
Americans. Funding will be used to build the
Library services are provided in College Station
museum and to purchase associated equipment.
through an agreement with the City of Bryan
Library System, therefore allowing a branch of that
The George Bush Presidential Museum will receive
library to operate in College Station. The library is
the approved funding of $42,767. The George
planning to offer Sunday hours beginning in FY 04
within the existing budget allocation.Bush Presidential Library is a federal agency
geared to promote educational opportunities within
the community. Funding will be used for an
Library Circulation
Educational Specialist position, which will help with
the development of the Bush Library Troubadours;
500,000
a group dedicated to literacy programs and
400,000
community outreach services.
300,000
200,000
$50,000 has been approved for the Veteran?s
100,000
Park Memorial. The Brazos Valley Veterans
Memorial is dedicated to honoring veterans who
0
have served in the uniformed services of the United
010203 Est.04 Est.
States, and to preserve through education the
sacrifices made. The $50,000 will be used for the
The graph above shows circulation rates for the
planning and design of Phase II, an educational
library from 2000-2004.
pathway through the 12-acre site, where veterans
of each war will be specifically honored in a
New Convention Center $6,546,802
community education endeavor.
In FY 04, the approved CIP budget of
$12,108,750 is recommended for the construction
The following pages in this section detail
of the Conference Center. An additional
the service levels and performance
$670,000. Was budgeted in the Hotel Motel Fund
measures for the operating divisions in
for costs associated with the Conference Center
the Park and Leisure Services Vision
project. Since this budget was prepared the
Statement. Also included are the budget
proposed Conference Center project was halted
and position summaries for each of the
and will not be constructed at the proposed site
divisions.
with the proposed partner. The City Council is
currently considering options on this matter.
Wolf Pen Creek TIF District $2,553,803
This district generates revenues that can be utilized
in the Wolf Pen Creek District. Funding is targeted
for future Wolf Pen Creek projects. The Wolf Pen
Creek trail project, which includes construction of a
trail system in the Wolf Pen Creek area, will
continue in FY 04.
Other
The Children?s Museum of the Brazos Valley will
receive funding of $30,000. The mission of the
Children?s Museum of the Brazos Valley is to
101
PARKS AND RECREATION
ADMINISTRATION
Description & Budget Explanation:
The Administration Division provides design and administration for all approved Parks capital improvement projects
and provides graphics support. The Division also serves as a primary customer contact point, and provides
administrative assistance to other Departments and Divisions.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$613,300$656,051$604,169$695,932
Position Summary 109.59.59.5
Program Name: Administration
Service Level: Provide departmental administration, customer service, pavilion rentals, program
support, and design and administration for all approved capital projects, and
graphic support.
Performance Measures: FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Percentage of CIP projects initiated within
budget, specifications, and allotted time.95%86%90%90%
-Percentage of all drafting and
graphic work orders completed
satisfactorily.95%95%95%95%
-Percentage of satisfactory
City Council cover sheets.95%95%95%95%
-Percentage overall satisfied with the Department
on the annual Citizen Survey.84.8%87.0%85.6%85.0%
Efficiency
No. of work orders per person (Parks
-75727070
Planning/divided by 3).
Output
-No. of work orders for assistance completed.197218210210
-No. of CIP projects completed.1414158
-No. of CIP assistance projects. 1841
(Landscape design).
-No. of brochures/fliers produced.841158080
-No. of pavilion rentals administered.340353350350
-No. of cost centers monitored.22222222
-No. of Parks and Recreation Advisory Board
meetings supported.22161912
-Dollar amount administered in rental fees$32,900$36,127.50$36,000$36,000
-25211010
No. of City Council cover sheets produced.
102
Service Level: Provide adequate neighborhood and community park land for College Station Residents.
Performance Measures: FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
The approved standard for neighborhood park
-
land is 3.5 acres per 1,000*.N/AN/A4.164.16
The approved standard for commuity park
-N/AN/A4.764.76
land is 3.5 per 1,000*.
-
Current estimated population for College
Station provided by the Development Services
Department.
N/AN/A70,42569,612
Output N/A
No. of acres of neighborhood and mini park
-
land**.
N/AN/A248248
-No. of acres of community park land**. N/AN/A254254
*Formula: Current population divided by 1,000 = X. Then take the current neighborhood/community park acreage
(taken from the current park inventory) divided by X to effectiveness. Population figure is reduced by 10,000
students that are estimated to live on the Texas A&M Campus.
**Numbers taken from Recreation, Park, and Open Space Master Plan.
103
PARKS AND RECREATION
RECREATION
Description & Budget Explanation:
The Recreation Division has several programs that are all directly related to providing recreational,
leisure and educational programs and opportunities.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$1,227,139$945,403$1,045,336$1,092,732
Revenue Summary$375,071$267,817$230,000$230,000
Position Summary 16131313
Program Name: Athletics
Service Level: Provide athletic programs to meet the needs and desires of citizens of all ages,
interest and skill levels; host high quality athletic events that will attract out-of-town
visitors to our community & increase the economic prosperity of the local
community through athletic events that will generate tourist dollars, assist
organizations with planning and conducting athletic events that also attract tourist
and generate economic growth in our community.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Percent satisfied on customer survey:93%96%95%95%
Adult SoftballN/AN/A95%95%
Adult Flag FootballN/AN/A95%95%
Girls Fastpitch SoftballN/AN/A95%95%
Youth BasketballN/AN/A95%95%
Swim TeamN/AN/A95%95%
Youth Flag FootballN/AN/A95%95%
Adult VolleyballN/AN/A95%95%
Youth VolleyballN/AN/A95%95%
Swim ClinicN/AN/A95%95%
Efficiency
-No. of adult participants City Leagues.9,48010,6429,5009,500
-No. of youth participants City Leagues.1,8872,6842,1002,100
-No. of participants for hosted tournaments &
serviced events.9,5839,7418,5008,500
Output
-Total revenue.$271,325$223,631$205,000$205,000
-No. City league athletic events. 22202020
-No. of assisted non-City league events.3333
-No. of assisted non-City leagues.N/AN/A44
-No. of Participants in non-City leagues.N/AN/A3,1503,150
-No. of hotel room nights generated from.
City league athletic events hosted.7584635310,00010,000
-No. of hotel room nights generated from non-
City league athletic events serviced/assisted.5907261,500800
104
Program Name: Senior
Service Level: To meet the needs and desires of the adult and senior populations in our
community through continuing education programs, instructional and leisure
activities that encourage positive mental, physical and social development of
citizens.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Percentage of satisfied customers on
survey.98%100%98%98%
Efficiency
-Total No. of Senior Citizen Programs
Offered.30926060
-Total No. of Senior Special Events Offered.N/AN/A44
-Total No. of Senior Advisory Committee
Meetings.N/AN/A1111
Output
-Total No. of Senior Participants Served.6002,185700700
-Annual Promotions in Senior Marketing
Materials.N/AN/A44
Monthly promotions in the Golden Eagle.N/AN/A1212
Program Name: Programs and Special Events
Service Levels: Provide a variety of special events for the enjoyment of local citizens, and sponsor,
co-sponsor and facilitate special events that will enhance local tourism, promote
community pride, increase business revenues and increase hotel/motel sales tax
revenues. Finally, provide and assist with programs that enhance the arts through
encouragement, promotion, improvement, and application of the arts, including,
but not limited to instrumental & vocal music, dance, drama, and other arts related,
to the presentation, performance, execution and exhibition of these major art forms.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Percentage satisfied on promoter survey.N/AN/A92%92%
Efficiency
-No. of participants at WPC events.20,47348,80030,00030,000
-No. of participants, non WPC events.*2,24574,943135,000135,000
Output
- Total programs and special events revenue.$18,898$22,217$16,000$16,000
-No. of events at WPC amphitheater.15202020
-No. of City programs offered (non WPC).93488
-No. of assisted non city programs/events.5655
*Since there was no traffic counter utilized during the Christmas in the Park program, any participation
number used for 'drive through' traffic would be an Actual
105
Program Name: Kids Klub
Service Levels: Utilizing school district facilities to make after-school care for children available
for the citizens of College Station and provide the opportunity for the participants
to experience activities that will result in positive cognitive, physical, social and
emotional youth development.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Percent satisfied on cusomter survey96%90%95%95%
(parents and Kids Klub participants).
-Percent satisfied on customer survey96%N/A95%N/A
(Students/participants in Kids Klub).
Efficiency
- No. of CSISD students served by 732N/A700675
Kids Klub.
-Maintain a counselor to student ratio of
1:12 Number of Counselors.N/AN/A99
-Conduct monthly staff development meetings.
-Prepare and distribute quarterly
newsletters.N/AN/A44
106
PARKS AND RECREATION
SPECIAL FACILITIES
Description & Budget Explanation:
The Special Facilities Division operates the pools, the Conference Center, the Lincoln Center,
the EXIT Teen Center, Xtra Education, and Instructions.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$1,254,176$1,705,878$1,895,498$1,658,477
Revenue Summary$384,493$533,290$544,800$572,000
Position Summary (FTEs) 41.5453849.62
Fulltime / Benefited N/AN/AN/A12
Seasonal employees N/AN/AN/A225
Program Name: Instruction
Service Level: To meet the needs and desires of the youth, adult and senior populations in our
community through continuing education programs, instructional and leisure
activities that encourage positive mental physical and social development of
citizens
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Percentage of satisfied customers on survey.98%98%98%98%
Efficiency
-Total No. of Instructional Classes Offered460588352400
Percent Expenditures covered by ***N/A***N/A55%50%
revenue in Instructions.
Percent expenditure covered by ***N/A***N/A100100
revenue in Xtra Ed.
-Total No. of X-tra Ed. Classes Offered.367375370375
Output
-Revenues from Xtra Education ClassesN/AN/AN/A85,000
Revenues from Instructional activities$117,838$126,568$120,500$120,000
-Total no. of Instructional participants.3,1483,5463,0003,000
No. o Xtra Ed Catalogs distributed.***N/N/100,000100,000
fAA
-Total no. of Xtra Ed Participants.2,8192,9512,8002,800
*** New for FY03
FTE = seasonal temp $71,713 / 1050hrs / avg. hourly rate ($8.00) + 2 full-time = 6.85 FTEs
Number of seasonal employees supervised = 60
107
Program Name: Aquatics
Service Level: Provide the public with safe, clean, attractive, professional operation of three city owned
pools and one school owned pool for a reasonable fee. Activities include open swim,
adult lap swim, pool parties, rentals, as well as support of the swim instruction program,
competitive swim program, and Texas Public Pool Council.
Performance Measure:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Percent satisfied on customer survey.99%98%98%98%
-Achieve a 80% or better on all National Pool
& Waterpark Assoc. audits.N/A***N/A80%80%
Efficiency
-Percentage of expenditures covered by
revenues.39%37%39%10%
-Average annual cost per participant$5.38$5.57$5.01$5.50
(as per AS400).
Output
-Revenue.$255,342$266,966$233,000$233,000
-No. of customers.119,329130,113119,000119,000
-National Pool & Waterpark audits.***N/AN/A33
-Conduct a minimum of 4 hours/ month/
guard staff safety training .***N/AN/A3,0003,000
-Guard staff licensed through Ellis & Assoc.***N/AN/A100100
-No. of rentals:***N/A
Theme Parties***N/AN/A1414
After Hours Parties***N/AN/A224225
Catered Pizza Parties***N/AN/A8480
Pavilion Parties***N/AN/A184200
*** New for FY03
FTE= Seasonal temp $286,986 / 1,850hrs / avg. hourly rate (6.97) + 2 full-time staff = 24.25 FTEs
Number of seasonal employees supervised = 115
Program Name: Conference Center
Service Level: Provide a clean, covenant meeting space and accommodations through excellent
customer service, at a reasonable fee for local citizens and out-of-town clients.
Needs that can be met include meeting planning, room setup, event clean up,
equipment rentals catering service coordination.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Percentage satisfied on customer survey.100%99%98%98%
Efficiency
-Percentage of expenditures covered
by revenues.49%43%47%43%
-Average No. of customers based on
360 days of operation.245206236206
Output
-Total Revenue.$130,374$114,201$104,000$104,000
-No. of customers.88,23974,32085,00075,000
-No. of days the parking lot is overflowing.N/A797070
-No. of advisory Committee meetings.N/A***N/A***912
-Average number of rentals:
Commercial***N/AN/A447447
Non-Commercial***N/AN/A1,3771,377
Political***N/AN/A22
No charge City use***N/AN/A273273
No charge CSISD use***N/AN/A44
*** New for FY 03
FTE= Seasonal temp $40,000 / 1,850 hours / avg. hourly rate (6.00)+ 3 full-time staff = 6.6 FTEs
Number of seasonal employees supervised = 12
108
Program Name: Lincoln Center
Service Level: Provide positive, drug-free environment where citizens and visitors can enjoy
programming for a reasonable fee. Provide clean, safe, attractive facilities for an
assortment of activities to include, but not limited to, youth athletics, educational
programming, cultural events, and meeting rental space.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Percentage satisfied on customer survey.92%90%98%98%
Efficiency
-Cost per participant (Exp. vs Participation)$3.91$3.68$4.33$4.63
Percentage of expenditures covered
by revenues.***N/A***N/A5.50%13.90%
-Staff to youth ratio.***N/A***N/A1:101:10
Output
-Revenue.$7,500$18,727$15,000$20,000
-No. of days open.353$354357357
-No. of athletic events.N/A906075
-No. of cultural exchanges.N/A434860
-No. of educational programs.N/A202425
-No. of memberships soldN/AN/A500550
-No. of participants.67,66568,91965,00060,000
FTE=Seasonal temp $50,281 / 1,850 hours / avg. hourly rate (6.50)+3 full-time staff = 7.18 FTE's
Number of seasonal employees supervised = 18
Program Name: Recreation Youth
Service Level: Utilizing city-owned and operated teen centers, park facilities and resources, as well
as school and privately owned facilities and resources, to provide and make easily
accessible programs and activities for College Station's youth population that will
create positive mental, physical and social youth development.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Percentage satisfied on customer survey.97%83%98%99%
Efficiency
-No. of Teen Center members.146149165180
-No. of participants served through leisure/rec.
activities.9,83411,08315,00015,250
-No. of participants served through educational
activities.1,3441,3822,0002,250
-Staff to youth ratio.***N/A***N/A1 to 151 to 15
Output
-No. of leisure/rec. activities provided.157349320340
-No. of educational programs provided.96142170185
-Revenue generated through fees to
participants.N/A$6,827.64$12,000$10,000
-No. of participants.N/A***N/A***$17,000$17,500
-No. of memberships sold.N/A***N/A***$165$180
-No. of days Teen Center open.271296270280
*** New for FY03Number of seasonal employees supervised = 20
FTE=Seasonal temp $53,041 / 1,850 hours / avg. hourly rate (7.65)+ 1 full time staff = 4.74 FTE's
109
PARKS AND RECREATION
OPERATIONS
Description & Budget Explanation:
The Operations Division is responsible for grounds maintenance, facilities repairs and replacements, and program
support.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$1,399,263$1,757,165$1,862,403$1,914,786
Position Summary 31353535
Program Name: Parks Operations
Service Level: Provide clean, safe and well-maintained leisure facilities and provide support for
recreation programs and special events.
Performance MeasuresFY01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
Percent satisfied or very satisfied on annual
-
citizens' survey.
91%89%90%N/A
-Percent of overall park maintenance
standards met.N/A81.0%86.0%87.0%
Efficiency
-No. of acres per full-time employee.15.416.915.216.2
-Cost per regularly maintained acre.$3,236$3,720$3,921$4,176
Output
-No. of acres regularly maintained.432.4472.4472.4501.1
-No. of pavilions regularly maintained.5556
-No. of play courts regularly maintained.29.532.532.534.5
-No. of athletic fields regularly maintained.31393939
-No. of park lights regularly maintained.705951962978
-No. of parks mowed and trimmed.30323234
-No.of play units inspected and maintained.39404045
-No. of special event ceremonies supported.N/AN/A3232
110
PARKS AND RECREATION
FORESTRY
Description & Budget Explanation:
The Forestry Division is responsible for the maintenance of the Wolf Pen Creek Amphitheater, the
College Station Cemetery, and the maintenance of municipal trees and landscaped areas.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$708,333$835,686$921,023$1,045,595
Position Summary 12.514.514.514.5
Program Name: Wolf Pen Creek
Service Level: Provide safe, well maintained special use facility.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Percent satisfied on annual citizen survey.91.3%92.8%93.2%95.0%
Efficiency
-Cost per acre (annually).$3,019$3,297$3,000$3,600
Output
-No. of sq. ft. of turf area maintained.487,781496,000496,000496,000
-No. of sq. ft. of landscaped bed areas
maintained.26,00020,00020,00020,000
-No. of acres on special-use facility park.21212121
Program Name: Cemetery
Service Level: Providegrounds maintenance and customer service for municipal cemetery.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
1
Percent satisfied on annual citizen survey.
-96.6%98.2%95.4%95.0%
Efficiency
-Dollar cost per acre.$7,008$7,437$7,367$7,499
Output
-Avg. no. of spaces sold annually.166157185160
2
Revenue generated from sold spaces.
-$71,000$92,700$111,000$95,000
-Avg. no. of burials per year.89979085
-Acres of cemetery care.18.518.518.518.5
1
New questions were developed for the FY03 questionaire. These should result in a more accurate reflection of customer satisfaction for this area
2
All funds go to the Cemetery Endowment Fund
111
Program Name: Forestry
Service Level: Provide landscape and grounds maintenance operations for municipal buildings
and park sites, and provide support for special events, programs, and activities.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Percent satisfied on annual citizen survey.91.3%92.8%93.2%95%
-Percentage of potential annual irrigation
3
system checks completed. N/AN/A40%60%
Output
-No. of labor-hours on municipal tree care.1,3531,8353,0003,000
-No. of labor-hours on horticultural
maintenance.2,6323,1663,0003,000
-No. of labor-hours on irrigation system
checks, repairs, and improvements.1,9892,5603,0003,000
-No. of irrigation system
3
checks completed.
136287300439
-No. of labor-hours on special events.3,5253,2443,3003,500
-No. of landscape sites maintained
4
through private contracts.
9121516
-No. of municipal trees planted. N/AN/A250100
-Make application for Tree City, USA designationN/AN/Acompleted1
3
The Forestry Activity Center goal is to complete 60% of the monthly irrigation system checks for 61 systems. This would be 439 checks
out of a potential 732 annual checks. These 61 systems are the ones the Activity Center has direct responsibility for. There are an
additional 26 systems under landscape maintenance contracts that the Activity Center may have to respond to
from time to time. The contracted sites are checked monthly.
4
Anticipated additions for FY 04 are Fire 5 and WPC Trails (upper). (+ 1 site; +3 systems)
112
OFFICE OF TECHNOLOGY AND INFORMATION SERVICES
LIBRARY SERVICES
Description & Budget Explanation:
The Library is responsible for library services in Brazos County.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$621,768$734,082$711,153$756,518
Position Summary 0000
*The Library is operated through a contract with the City of Bryan, all Library staff are employed by the
City of Bryan.
Program Name: Library Services
Service Level: Provide a helpful, friendly, customer oriented library service to Brazos County
residents.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Percent satisfaction level of high or very high
on citizen survey.87.3%87.9%87.5%87%
-Collection Turnover Rate.5.195.335.235.22
Efficiency
-Collection per staff.3,4003,5753,6623,775
-Library cost per capita$10.70$11.54$9.74$10.36
-Circulation per capita.4.614.184.664.66
Output
-Circulation.313,666338,388340,000350,000
-Collection size.60,33963,45365,00067,000
-Reference transactions.17,90610,80010,80010,800
-Number of Library visitors.100,062108,860110,000112,000
113
CULTURAL ARTS
ARTS COUNCIL OF BRAZOS VALLEY
Description & Budget Explanation:
The Arts Council of Brazos Valley conducts a continuing program of development, introduction
presentation, encouragement, and promotion of the arts in College Station by increasing the
availability, performance, execution and exhibition of all major art forms
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
College Station Budget Summary$235,400$260,400$260,400$300,000
Program Name: Annual Grant, Mini Grant and Scholarship Programs
Service Level: To provide funding for arts related activities or non-profit organizations and
individuals.
Performance Measures:FY 01FY 02 FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-No. of organizations completing Grant
evaluations.25252727
-No. of people served by Arts Council of
Brazos Valley.147,000147,000147,000147,000
-Increase in the number of scholarship
requests.100%100%100%100%
-Percent increase in funding.20%20%20%20%
-Increase in C. Monroe scholarship.$1,000$1,000$1,000$1,000
-College Fine Arts scholarships.$2,500$2,500$2,500$2,500
Efficiency
-Percent of requests funded by Annual
Grant Program.95%95%95%100%
-Amount of funds provided by Mini Grant
Program.$1,000$3,725$1,500$1,500
-Percent of requests funded by College
Fine Arts Scholarship.100%100%100%100%
Output
-No. of Carolyn Munroe Scholarships.1111
-No. of College Fine Arts scholarships4444
-23232027
No. of organizations receiving Annual Grants.
-Amount in Annual Grants.$105,000$105,000$105,000$105,000
-No. of Mini Grants approved.5555
114
Program Name: Programs (Local Color Gallery and Art classes)
Service Level: To provide educational, entertainment and exhibition programs and services
in the visual and performing arts to the community
Performance Measures:FY 01FY 02FY 03FY 04
ctualctualEstimatpproved
AAeA
Effectiveness
-Annual percentage increase in values20%20%20%20%
-No. of areas of service, procedures and
quality rated HIGH.N/AN/AN/AN/A
Efficiency
-Avg. sales per artist$383$477$600$600
-No. of visitors per day.40455050
Output
-No. of Gallery visitors.3,5007,0007,0007,000
-Amount in Local Color sales.$26,800$85,000$12,000$12,000
Program Name: Administrative and Information Services
Service Level:
To provide information, administrative support, coordination and assistance
to groups, organizations and individuals.
Performance Measures:
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-
Annual percent increase of information
requests.N/AN/A20%N/A
-Monthly circulation of artiFACTS.$17,000$16,500$17,000$17,000
Efficiency
-No. of daily phone calls requesting
information about programs and services.7510075100
-No. of artiFACTS newsletters200,000198,000200,000200,000
-Cost per newsletter.$0.04$0.04$0.04$0.04
-Amount of staff time needed to complete
calendar.8 hrs/week8 hrs/wk8 hrs/week8 hrs/wk
-No. of activities on monthly calendar.45504550
-No. of local and area media carriers
receiving calendars.60606060
-No. of Art Spots aired daily on KAMU-FM
reaching approximately 25,000 per airing.5555
Output
-No. of telephone requests for information20,00020,00020,00020,000
-No. of newsletters.12121212
-No. of newsletters in circulation.16,50016,50016,50016,500
-No. of artFAX sent to hotels and motels50505050
-No. of hotels and motels23232323
-No. of calendars.12121212
-No. of activities promoted on calendars.600600600600
-No. of Art Spots recorded.275275275275
-No. of group promotional spots.27282728
-No. of tickets sold.8,0008,0008,0008,000
-o. o organizations represente
Nfd.18203233
115
Embracing the Past
Exploring the Future
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PLANNING AND DEVELOPMENT$2,164,761*
We will continue to promote a well-planned community.
Strategic Plan Summary:
The strategic plan addresses the planning and development vision statement through the following
strategies:
We will continue to revise and guide the development process through the Unified Development
Ordinance.
We will continue to support an intermodal transportation action plan.
We will generate an intermodal transportation action plan.
We will promote well-planned neighborhoods.
* This is the gross total of the Planning and Development Vision Statement.
APPROPRIATIONS ? PLANNING AND DEVELOPMENT
DEVELOPMENT
SERVICES
100%
for the purchase of TRANSCAD Software and the
Development Services $2,164,761
hiring of a part-time intern.
The Development Services Department provides
oversight for new development in the City.
Development Services works to ensure that there isThis software will analyze transportation impacts
regarding thoroughfare and land use changes. The
compliance with zoning, subdivision, drainage and
cost of this SLA is $17,511. The second approved
other ordinances. This ensures the community
develops in a manner consistent with the policiesSLA is for an additional plans examiner in the
building division. In FY 03, commercial and
established by the City Council. The development
residential building continues to remain strong in
process includes planning and construction
functions as well as development coordinationthe City. Therefore, this additional position will
allow plans to be reviewed in a timely manner.
activities. Also involved in the development
The cost of this SLA is $46,504. The third
process are other areas such the Fire Department
and the Public Utilities Department.approved SLA, for $60,000, will fund the
development of further annexation strategies.
Strategic Plan 2003-2004
Strategic Plan 2003-2004
In FY 03, the Unified Development Ordinance
In 2004, the City will continue to guide growth
was adopted. In FY 04, the Development
Services staff will continue to revise and guidethrough planned annexation. In the FY 04
Approved Budget $60,000 is dedicated to the
the development process through the Unified
Development Ordinance.continuation of the Annexation Strategy set by
Council in 2001. Phase I was completed in
2002. Phase II will examine and make
Development Services has three approved service
recommendations for potential annexations in
level adjustments (SLAs) for FY 04 in the amount
the FY 04 year.
$124,015. The first approved SLA requests funds
117
DEVELOPMENT SERVICES
CUSTOMER SERVICE
Description & Budget Explanation:
The Development Services Administration function is responsible for providing administrative
support to the planning, engineering, building, and development coordination.
Development Management and Review is also included within this division which is responsible
for processing, reviewing and coordinating all new public and private development within the City.
Also, many of the implementation plans within the City Council's strategic plan are managed
by Development Services.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$481,706$740,536$734,833$818,927
Position Summary 12121313
Program Name: Administration
Service Level: Project development/implementation/management associated with the Council
strategic issues; and management of department function.
Performance Measures: FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Percent of City Council implementation plans90%95%95%95%
completed within scheduled milestones.
-Percent of Council, Boards & Commission
agenda items completed within specified
deadlines.90%95%95%95%
Output
-Implementation plans led by department.1211*9 9
-Council, Board & Commission items.350311300300
* Includes implementation plans with substantial involvement by Development Services
118
Program Name: Development Management & Review
Service Level: Provide thorough and efficient review of zoning, development proposals, and
project review. This includes support services to the department as well as the
Planning and Zoning Commission, Zoning Board of Adjustment, and other related
committees.
Performance Measures: FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Percent of development plans reviewed
within 5 working days.75%96%95%90%
-Percent of staff participating in professional
training.83%90%90%90%
-Percent of staff reports/cover sheets
completed on time.75%96%95%85%
-Percent of pre-development meetings held
within 10 working days of request.96%90%95%95%
Efficiency
-Development cases processed per
Staff Planner.81867575
-Pre-development meetings conducted
per Staff Planner.38514040
-Staff reports/cover sheets prepared
per Staff Planner.25.3423030
Output
-Development cases processed per year.245257250250
-Staff reports/cover sheets prepared
annually.76126120120
-Pre-development meetings held.114136125125
-Board, Commission, and other
committee meetings held.56535050
Service Level: Process all permits and inspection requests in a timely manner.
Performance Measures: FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Percent of permits/development applications
input within 1 hour.90%85%80%85%
-Percent of inspections input within 1 hour.90%85%85%90%
Efficiency
-Permits processed per Cust. Serv. Rep.1450244921002000
-Inspections processed per Cust. Serv. Rep.3100530353005300
Output
- Development related fee revenues.$1.2 mil$1.8 mil$1.7 mil$1.7 mil
-
Permits processed.4,5006,7285,3005,300
-Inspections processed.9,50014,67111,00012,000
119
DEVELOPMENT SERVICES
BUILDING INSPECTION
Description & Budget Explanation:
The Building Inspection function is responsible for the building review and permitting process.
Building permits are issued and buildings are inspected as construction occurs to ensure buildings are
constructed to city code. The Building Division is also responsible for enforcing the property maintenance code.
FY 01FY02 FY 03FY 04
ActualActualEstimateApproved
Budget Summary$389,979$406,829$415,268$454,690
Position Summary 7778
Program Name: Building Division
Service Level: Perform thorough and efficient building plan review, inspection services and
permit administration. Perform efficient administration of property maintenance code.
Performance Measures: FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Percent of commercial plans reviewed within 5 days.N/A65%50%*80%
-Percent of building inspected within one half day N/A92%95%95%
hours of request.
Efficiency
-Percent of single family permits reviewed within 99%97%95%*100%
5days
-% of single family permits reviewed within 24 hrs.90%85%20%*90%
-No. of inspections per day per inspector.10151515
Output
-Multi-family and commercial plans reviewed.160N/A180180
-Annual inspections performed.11,046N/A14,50014,500
-No. of building inspections per inspector.N/AN/A36253625
No. of substandard structures processed.N/AN/A55
* FY '04 proposed performance measures are based on the assumption that the SLA for a plans examiner will be approved.
Should the SLA not be approved, FY '04 performance measures will be substantially less.
120
DEVELOPMENT SERVICES
PLANNING - COMPREHENSIVE PLAN
Description & Budget Explanation:
The Long-Range and Neighborhood Planning function is responsible for maintaining, monitoring and
implementing the City's comprehensive plan. This is done in part by reviewing zoning, platting and other
development cases to ensure that development occurs in accordance with existing plans and policies. It is also
done through the preparation of small area, neighborhood and special interest plans and by participating in
regional transportation planning through the Metropolitan Planning Organization (MPO). The Division also
reaches out to the community through the Neighborhood Services Program and through educational outreach
efforts on the part of staff.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$647,138$436,566$463,804$536,790
Position Summary 10.56.56.55.5*
Program Name: Pro-Active Long Range Planning
Service Level: Develop and administer a pro-active comprehensive planning program that includes
participation in regional, city-wide, and small area planning.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Percent of plans / studies / updates
completed within budget.128%60%100%100%
-Percent of staff involved in
educational outreach.157%76%100%100%
-Percent of staff involved in project support.100%100%100%100%
Efficiency
-Plans / studies / updates completed per
staff member.1.40.91.81.5
-Educational Outreach contacts per staff member
staff member.2.61.922
-No. of projects supported per
staff member.3.82.42.51.8
Output
-No. of plans / studies / updates.66108**
-Educational Outreach.20221212
-Internal & External Project Support.13161510
Input
-No. of Staff.5.58.55.55.5
86
-Professional training seminars attended. 114
*Jane, Ken, Lee, Trey, Nanette, Chris (1/2)
** Anticipated Projects: 3rd Transportation Summit, Revise/Simplify Land Use Plan, East side T-fare Update, Annexation(?), Land Use Map Update
Automation, Comp Plan amendments thru development, Bike Plan education implementation, Land Use Policy Discussion, Greenways Plan Update Support,
Community Indicators
121
DEVELOPMENT SERVICES
PLANNING - NEIGHBORHOOD
Description & Budget Explanation:
The Neighborhood Services Program is designed to foster communication between the City and residents for th
e
purpose of promoting exceptional quality of life, sound development, and thriving neighborhoods. In support of thi
purpose staff provides professional leadership in maintaining and expanding the Neighborhood Partnership Program
planning the Neighborhood Conference & Youth Vision event, administering the Gateway Grant Program, and
participating in the plans, programs, and projects of Development Services' Comprehensive Planning, other City
departments, community groups, local agencies, and neighborhoods as they relate to community outreach
education, and service.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary NA$137,579$95,655$97,505
Position Summary 0322
Program Name: Neighborhood Services
Service Level: Develop and administer a neighborhood services program that includes
participation in commuity events, an annual conference, neighborhood outreach
and neighborhood association support.
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Percent staff participating in outreach.128%90%100%100%
-Percent of community events completed 157%100%100%100%
in budget year.
-Percent of staff participating in n.hood support100%100%100%100%
Efficiency
-Outreach per staff member.N/AN/A4.87.5
-Events per staff member.N/AN/A26
-Supported Associations per staff member.N/AN/A9.613.5
Output
-Community Outreach.N/AN/A1215
-Community Events.N/AN/A512
-Associations SupportedN/AN/A2427
Input
2***2***
-No. of Staff.NANA
22
-Professional training seminars attended.NANA
*$17, 370 - Historic Preservation Cost Center is not included in above figure
**does not include 1/2 time intern who supports development review
*** Staff Planner plus full time intern position
122
DEVELOPMENT SERVICES
ENGINEERING DEVELOPMENT
Description & Budget Explanation:
Engineering development is responsible for the development review process, which ensures that
development meets the required engineering standards.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$195,510$147,974$233,041$239,479
Position Summary 3333
Program Name: Engineering
Service Level: Provide thorough and efficient plan review for development projects.
Performance Measures: FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Percent of plans and reports reviewed in 5
days or less86%80%75%85%
-Percent of site plan/plats reviewed in 5
days or less90%80%80%90%
-Percent of staff reports/coversheets
completed on time99%99%99%100%
Efficiency
-Administrative cost per review$366N/AN/AN/A
-Administrative cost per site plan/plan review$63N/AN/AN/A
123
Embracing the Past
Exploring the Future
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ECONOMIC DEVELOPMENT$5,501,786*
We will continue to promote a strong and diverse economic environment.
Strategic Plan Summary:
:
The strategic plan addresses the economic development vision statement through the following strategies
We will promote the development of strategic areas.
We will continue to strengthen and diversify the tax and job base.
We will promote tourism.
We will promote revitalization and redevelopment.
We will encourage and integrate the City?s economic development efforts with the Research Valley
Partnership.
* This is the gross total of the Economic Development Vision Statement
APPROPRIATIONS ? ECONOMIC DEVELOPMENT
ECONOMIC
ECONOMIC
DEVELOPMENT FUND
CONVENTION AND
DEVELOPMENT
11%
VISITORS BUREAU
4%
17%
RESEARCH VALLEY
PARTNERSHIP
4%
PARKING ENTERPRISE
FUND
17%
BUSINESS PARK CIP
47%
Economic DevelopmentEconomic Development
Division Operations$245,251Incentive Fund$610,000
The Economic Development Department isThe Economic Development Fund is used to
responsible for coordinating economicprovide City resources for business attraction and
development activities in College Station. Theretention. These funds will be available to provide
department director serves as the staff liaison toeconomic development incentives to encourage
the Economic Development Corporation.targeted economic activities in College Station.
The Economic Development FY 04 approved
Research Valley $243,287
operating budget is $245,251. The approved
Partnership
budget includes one approved Service Level
The Research Valley Partnership is a joint agency
Adjustment (SLA) for $15,000. This SLA will
funded by the Cities of Bryan, College Station, and
provide funding for signs directing people to the
Brazos County. The RVP promotes the Brazos
Northgate District from various locations around
County region to economic development
the City.
prospects.
125
$2,570,000
Business Park CIP
In FY 04, there are two significant business park
related projects. These include $2,320,000 for
the construction of the Spring Creek Corporate -
Campus Phase I and $415,000 for development of
a new class B business center. An additional
$250,000 is also included in the approved budget
for costs associated with the existing business park.
These costs include reimbursement for a fence
being built, and funds for minor improvements in
the existing business park facility.
Strategic Plan 2003-2004
Funds are included in the budget for the
development of Phase I of a second class ?A?
business park. This business park will continue
the recruitment of technology companies to the
Research Valley.
Parking Enterprise Fund $918,048
The Parking Enterprise Fund accounts for the
Parking operations of the City. This includes the
parking lot, the parking garage, and on-street
parking. The budget for FY 04 is $918,048, which
includes a SLA in the amount of $14,250. This
SLA will fund the purchase of digital cameras.
Convention and Visitors Bureau$915,200
The approved budget for the Bryan College Station
Convention and Visitors Bureau is $915,200.
In FY 03, the bureau became a separate
organization, and a new Executive Director was
hired.
The following pages in this section detail the
service levels and performance measures for
the operating divisions in the Economic
Development Vision Statement. Also
included are the budget and position
summaries for each of the divisions.
126
GENERAL GOVERNMENT
ECONOMIC DEVELOPMENT
Description & Budget Explanation:
The Economic Development Division is responsible for coordinating the efforts to promote
economic development and redevelopment activities in College Station. Economic development has
been one of the key City Council issues in recent years.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$192,560$209,467$324,726$245,251
Position Summary 2.52.522
Program Name: Economic Development- Retention, Attraction and Redevelopment
Service Level: Provide for economic development efforts to retain and attract businesses
in and to College Station
Performance MeasuresFY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Percent of active City Council Strategic Issue
objectives and milestones met within
action plan time frames95%90%90%90%
Efficiency
-Percent of information packets sent
within 48 hours of request98%95%95%95%
-Percent of annual Economic
Development Agreements with a payback
of less than seven yearsN/AN/A70%75%
Output
-No. of jobs created or retained through
City economic development efforts
(tourism/retail/com/special dev only)150100200100
-Net increase in capital investment (from
new tourism/retail/ com/special dev only)$8,000,000$60,000,000$10,000,000$10,000,000
-Net increase in future sales, hotel/motel tax,$532,500$400,000$260,000$100,000
property tax revenues (tourism/com/sales/HM taxH/M tax;h/m taxsales/HM Tax
special dev only)$34,300$257,580$47,000$40,000
property taxproperty taxproperty taxproperty tax
-No. of economic development prospects
(all categories)17151015
-No. of economic development projects
secured (all categories)2222
-No. of commercial and retail packets sent
to prospects354013240
127
Service Level: Provide for economic revitalization and redevelopment in targeted areas within
College Station
Performance MeasuresFY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Percent of City Council Strategic Issue
objectives and milestones met within action
plan time frames100%90%90%90%
Output
- No. of Projects/ActivitiesN/AN/A2
- No. of Packets sent outN/AN/A10
-No. of eco. redevelopment prospects5333
Service Level: Manage and coordinate development of CIP Projects.
Performance MeasuresFY 01FY 02FY 03FY 04
ActualEstimateEstimateApproved
Effectiveness
- Percentage of projects completed within Budget
Specifications and allotted timeN/AN/A75%75%
Output
-No. of capital projects managedN/AN/A42
128
EMPLOYMENT/PROSPERITY
CONVENTION AND VISITORS BUREAU
Description & Budget Explanation:
The Bryan-College Station Convention and Visitor Bureau offers informational services, tour
coordination, and assistance with transportation and meeting planning to visitors and convention
attendees. The Convention and Visitor Bureau is funded through the Hotel/Motel Fund.
FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Budget Summary$645,000$668,000$668,000$915,200
Program Name: Convention and Visitors Bureau
Service Level: Provide an on-going tourism, marketing, sales and service effort to attract a
maximum number of conventions, conferences and meetings that will use hotel
rooms in our communit; an provie quait services or conventions to enerate
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Performance MeasuresFY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Amount of hotel occupancy tax collectionsN/AN/AN/AN/A
-Amount of direct expenditures from
convention delegates$16,355,918$28,831,288$16,197,500$16,720,000
Efficiency
-Avg. daily hotel room rates$62N/AN/AN/A
-Avg. hotel occupancy rate68.0%N/AN/AN/A
Output
-No. of bureau initiated convention room
nights booked for the future62,36264,75632,00062,000
-No. of delegates-conventions hosted54,102110,35962,00062,000
-No. of sales appointments by bureau staff12,10017,0708,50015,000
-No. of site inspections conducted by staff26555555
-No. of group services provided for203193150225
-No. of room nights stayed by above groups54,87053,23426,60060,000
-No. of delegates39,20050,39239,00052,000
-No. of convention bids78623075
-No. of conventions booked210203155220
-No. of convention articles50683958
129
Service Level: Provide an on-going tourism, marketing, sales and service program to bring the
maximum number of overnight visitors to our community.
Performance MeasuresFY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Amount of direct tour and travel expenditures$1,700,000$2,461,900$1,825,124$1,905,650
-Monetary value of articles published$90,000$96,550$16,025$50,000
Output
-No. of group tours hosted300317164170
-No. of tour and travel group room nights450413171180
-No. of articles published from hosted media1210810
-No. of familiarization tours hosted6688
-No. of tourism inquiries as a result of
trackable advertising6,0009,8188,42110,975
-No. of tourism inquiries as a result of non-
trackable advertising20,00038,95423,55425,000
Program Name: Sporting Events Coordination
Service Level: Promote the interest, participation and acquisition of sporting events in College
Station/Bryan
Performance Measures:FY 01FY 02FY 03FY 04
ActualActualEstimateApproved
Effectiveness
-Annual percentage increase of sports events
hosted/serviced.11%0%15%N/A
-Annual percentage increase in number of
participants.-7%5%15%N/A
-Annual percentage increase in number of
room nightsgenerated.24%36%15%N/A
-Annual percentage increase in memberships19%11%25%N/A
-Annual percentage of return events.37%36%15%N/A
Efficiency
-Average no. of days per sport event.2.373.722.52.5
-No. of requests for assistance.65604540
-Average no. of rooms per night per event.491.26570.4500500
-Average no. of participants per event.441452.16450688
Output
-No. of sport events hosted/serviced.50505050
-No. of room nightsgenerated from Sport
events hosted serviced.21,12422,30819,00019,000
-Community education workshops/seminars.4544
-No. or events posted to sports
calendar/Community Calendar.751007575
-No. of different sports serviced.18151515
-No. of memberships.63716565
130
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GENERAL FUND
The General Fund is used to account for all
activities typically considered governmental
2.Sales Tax is projected to be $14,045,000 in FY
functions of the City. These include Public Safety,
04, or 1.27% above the original FY 03 budget
Public Works, Parks and Recreation, and
estimate. This is approximately 2% above the
Development Services. Also included are the
revised year end estimate. Estimated revenue is
primary support services for these areas such as
based on analysis of historical revenues,
Fiscal Services and the Office of Technology and
expected future retail sales and employment and
Information Services. Also included in the General
personal income. The overall projection for
Fund are administrative services in the General
sales tax growth is lower than it has been in
Government Department.
recent years due in part to the slowing of
economic growth locally. Sales tax makes up
The General Fund is prepared on the modified
approximately 40% of overall General Fund
accrual basis of accounting. Under this basis
revenues.
revenues are recognized when they become
measurable and available to finance expenditures of
3.Mixed Drink and Franchise Taxes are projected
the current period. Expenditures are recognized
to be $1,914,500 or 4.72% above the FY 03
when the related fund liability is incurred with the
budget. Franchise taxes include phone, cable,
exception of several items. The full listing of these
and natural gas. Natural gas and phone
exceptions can be found in the Financial Policies on
page F-1.
franchise revenues are expected to be higher
than the original estimate in FY 03.
The General Fund is influenced by current policies
and approved policy changes. The policies include
4.Permit Revenue for FY 04 is projected to
inter-fund equity; maintaining a balance between
increase by 2.86% over the FY 03 original
revenues and expenditures; and maintaining the
budget estimate. Building continues to be
level of service currently provided as the city
strong in College Station, and the permit
experiences residential and commercial growth.
revenues continue to reflect this. In FY 04
permit revenues are projected to be lower than
The approved FY 04 General Fund revenues are
the FY 03 year end estimate.
$35,144,401. This is an increase over the FY 03
Budget of 3.79%. This increase is due to normal
growth and inflationary factors and is distributed
5.Intergovernmental Revenues are projected to
among the major revenue categories. The revenue
be lower than in FY 03. Several grants that
estimates include increases in fines, and grant
had been available in the past have expired.
revenues related to approved service level
Anticipated grant revenue includes funds for the
adjustments.
selective traffic enforcement program. The
City of College Station continues to apply for
Revenue projections are conservative estimates
grants as opportunities arise.
relative to historical trends and consider economic
variables that affect the City?s revenue stream. A
6.Parks and Recreation revenues are projected to
table in Appendix D provides historical data on
increase by less than 1% in FY 04 over the FY
major revenue categories. Major revenue estimates
03 original estimate. Parks revenues come
and assumptions are explained below.
primarily from service charges for various park
1.Property Taxes are projected to be
and recreation activities. The parks and
$5,811,746 or 10% above the FY 03 revenuerecreation fees were reviewed as part of the FY
estimate. This increase is due to new property
04 budget process.
values on the tax roll, and to increases in value
of existing property.
7.Other Service Charges include miscellaneous
charges and fees from various departments
The operation and maintenance portion of the
within the general fund, primarily Development
tax rate is approved to be 19.21 cents per $100
Services, Police, Fire and Municipal Court.
assessed valuation. This is below the FY 03
These revenues are projected to be 23.68%
operations and maintenance tax rate of 19.46
above the FY 03 original budget estimate.
cents per $100 assessed valuation.
Development fees were also reviewed as part of
the FY 04 budget process.
131
8.Fines, Forfeits, and Penalties are principally
1 Police Criminal Investigation Division
ticket and court fines from the Municipal Court.
Sergeant to improve the operations of the
These fines are generated primarily through
CID Division.
traffic citations. Fines, forfeits, and penalties
1 Plans Examiner in the Building Office to
are projected to increase by approximately
improve customer service.
50% in FY 04 over the original FY 03
1 Media Specialist to implement in house
estimate. This is due in part to growth, but
television capabilities.
primarily due to proposals to increase revenues
1 Municipal Court Customer Service
by collecting more of the fines that are
Representative, and 1 payment plan
assessed. This is approved to be done by
coordinator to improve customer service and
adding an additional Customer Service
increase the fine collection rate.
Representative, a Payment Compliance Officer,
Drainage crew (3 employees) ? These are
and utilizing collection services to increase
funded from the drainage utility fund and will
revenue collection.
improve the level of service from the Drainage
Maintenance operation.
9. Miscellaneous Revenues include such items as
0.25 Secretary in Human Resources. This
miscellaneous rents and royalties, miscellaneous
will create one full time secretary position.
donations, collection service fees, sale of
abandoned property, sale of fixed assets, etc.
A total of $640,000 is included in the approved
The FY 04 total is $428,100, or 53% higher
budget for capital related projects. This includes
than the original FY 03 budget estimate. This
$200,000 to overlay streets in the newly annexed
increase is due primarily to moving the rent
areas. The approved budget also includes
revenues for the George Bush Drive Conference
$300,000 for thoroughfare rehabilitation. The
Center to the General Fund from the
budget also proposes $100,000 to begin putting
Hotel/Motel Fund.
funds aside for the replacement of the aerial
topographic maps of the City. $40,000 is
10. Return on Investment (ROI) transfers from the
approved for a park land purchase.
enterprise funds are approved to be $6,640,395
for FY 04. This is a 2.31% above the FY 03
The approved budget also includes $413,781 for
budget estimate.
the enhancement of the City?s retirement benefit,
and a 1% across the board pay increase for all
11.Investment earnings are projected to be
employees. The 1% across the board increase is
$251,900, or 28.84% below the original FY 03
being approved to offset the impact of the
budget estimate. Lower interest rates are the
increased retirement benefit on employees. The
primary reason for lowering this revenue
market based pay plan is suspended in FY 04.
estimate.
The approved General Fund Budget also includes
Net Expenditures for FY 04 are approved to be
funding for several outside agencies. The Brazos
$36,556,941, or 5.65% above the FY 03 revised
County Health District will receive $113,498 as
budget. This increase is due to the approved
included in the proposed budget.
service level adjustments that will allow the City to
continue to provide core City services. A net total
The City Council added funding for the following
of approximately $2.59 million in approved service
agencies:
level adjustments are included in the General Fund
The Children's Museum of the Brazos Valley
portion of the approved budget.
$30,000
Retired Senior Volunteer Program $5,000
These service level adjustments are discussed in
African American National Heritage Society
detail in the executive summary and departmental
$10,000
summaries.
Brazos Valley Veteran's Memorial $50,000
(Funded through Arts Council of Brazos
A total of 561.75 positions are included in the
Valley)
approved General Fund budget. This is an increase
Dispute Resolution Center $10,000
of 11.25 positions. The additional positions
Bryan-College Station Sister Cities $4,500
approved include:
George Bush Library and Museum $42,767
3 Firefighters ? Phase 3 of Fire Station #5.
(Funded through Arts Council of Brazos
Valley)
132
CITY OF COLLEGE STATION
GENERAL FUND
FUND SUMMARY
FY 03FY 03FY 04FY 04% CHANGE IN
FY 02REVISEDYEAR-ENDBASEAPPROVEDBUDGET FROM
ACTUALBUDGETESTIMATEBUDGETBUDGETFY 03 TO FY 04
BEGINNING BALANCE$ 8,742,0788,358,225$ 8,742,078$ 8,343,854$ 8,343,854$
REVENUES:
AD VALOREM TAX $ 5,283,4614,555,346$ 5,325,461$ 5,811,746$ 5,811,746$
10.00%
SALES TAX 13,869,50013,413,911 13,769,500 14,045,000 14,045,000
1.27%
MIXED DRINK AND FRANCHISE 1,828,2001,949,165 1,909,585 1,914,500 1,914,500
4.72%
LICENSES AND PERMITS 860,600870,636 912,540 885,200 885,200
2.86%
INTERGOVERNMENTAL 496,095414,767 392,432 187,300 228,115
(54.02%)
PARKS AND RECREATION 657,614619,194 635,501 648,000 663,615
0.91%
OTHER CHARGES FOR SERVICES 1,136,5701,220,573 1,350,183 1,405,700 1,405,700
23.68%
FINES, FORFEITS, AND PENALTIES 1,903,1102,330,648 2,303,000 2,349,000 2,870,130
50.81%
INVESTMENT EARNINGS 354,000468,664 276,900 251,900 251,900
(28.84%)
MISCELLANEOUS 280,050362,864 308,927 428,100 428,100
52.87%
RETURN ON INVESTMENT 6,490,2006,236,793 6,490,200 6,640,395 6,640,395
2.31%
TOTAL REVENUES$ 33,159,40032,442,561$ 33,674,229$ 34,566,841$ 35,144,401$
5.99%
TOTAL FUNDS AVAILABLE$ 41,901,47840,800,786$ 42,416,307$ 42,910,695$ 43,488,255$
3.79%
EXPENDITURES:
POLICE$ 9,344,2048,843,085$ 9,137,728$ 8,964,871$ 9,231,753$
(1.20%)
FIRE 7,331,7786,360,340 7,270,849 6,883,878 7,236,399
(1.30%)
PUBLIC WORKS 5,583,9385,346,269 5,522,973 5,576,576 5,955,141
6.65%
PARKS AND RECREATION 6,351,6145,945,183 6,328,429 6,170,506 6,407,522
0.88%
LIBRARY 754,955734,082 711,153 756,518 756,518
0.21%
DEVELOPMENT SERVICES 1,950,9991,869,605 1,959,433 2,014,058 2,164,761
10.96%
OFFICE OF TECH. & INFO. SYS. 2,619,8392,295,795 2,578,202 2,371,739 2,720,345
3.84%
FISCAL SERVICES 2,379,0602,092,053 2,333,975 2,367,575 2,605,941
9.54%
GEN GOVT/ECON DEV/COMM DEV 3,531,5153,258,999 3,468,453 3,497,850 3,925,389
11.15%
PAY AND BENEFIT PLAN ADJUSTMENTS 00 68,760 0 0
N/A
TOTAL OPERATING EXPEND.$ 39,847,90236,745,411$ 39,379,955$ 38,603,571$ 41,003,769$
2.90%
GENERAL/ADMIN. TRANSFER(5,875,967)(6,091,904) (6,000,000) (5,602,011)(5,784,593)
(5.04%)
PUBLIC AGENCY FUNDING 196,998208,485 196,998 113,498 267,265
35.67%
OTHER 345,50076,299 45,500 45,500 45,500
(86.83%)
SPECIAL PROJECTS 150,000150,000 350,000 0 150,000
0.00%
DEBT AVOIDANCE 0480,190 0 0 640,000
N/A
CONTINGENCY 154,0470 100,000 235,000 235,000
52.55%
TOTAL NON OPERATING EXPEND.$ 846,545914,974$ 692,498$ 393,998$ 1,337,765$
58.03%
TOTAL EXPENDITURES$ 34,602,54331,784,418$ 34,072,453$ 33,395,558$ 36,556,941$
5.65%
INCREASE (DECREASE) IN
FUND BALANCE$ (1,443,143)658,143$ (398,224)$ 1,171,283$ (1,412,540)$
GAAP ADJUSTMENTS (274,290)
ENDING FUND BALANCE$ 7,298,9358,742,078$ 8,343,854$ 9,515,137$ 6,931,314$
133
CITY OF COLLEGE STATION
GENERAL FUND DEPARTMENT
SUMMARY
EXPENDITURE BY DEPARTMENT
REVISEDESTIMATEDBASEAPPROVED% CHANGE IN
ACTUALBUDGETYEAR ENDBUDGETBUDGETBUDGET FROM
DEPARTMENTFY 02FY 03FY 03FY 04FY 04FY 03 TO FY 04
POLICE DEPARTMENT$ 9,344,2048,843,085$ 9,137,728$ 8,964,871$ 9,231,753$ (1.20%)
FIRE DEPARTMENT6,360,340 7,331,778 7,270,849 6,883,878 7,236,399 (1.30%)
PUBLIC WORKS5,346,269 5,583,938 5,522,973 5,576,576 5,955,141 6.65%
PARKS AND RECREATION5,945,183 6,351,614 6,328,429 6,170,506 6,407,522 0.88%
LIBRARY 754,955734,082 711,153 756,518 756,518 0.21%
DEVELOPMENT SERVICES1,869,605 1,950,999 1,959,433 2,014,058 2,164,761 10.96%
OFFICE OF TECH & INFO SERVICES 2,619,8392,295,795 2,578,202 2,371,739 2,720,345 3.84%
FISCAL SERVICES2,092,053 2,379,060 2,333,975 2,367,575 2,605,941 9.54%
GENERAL GOVERNMENT3,258,999 3,531,515 3,468,453 3,497,850 3,925,389 11.15%
GENERAL FUND TOTAL$ 39,847,90236,745,411$ 39,311,195$ 38,603,571$ 41,003,769$ 2.90%
EXPENDITURE BY CLASSIFICATION
REVISEDESTIMATEDBASEAPPROVED% CHANGE IN
ACTUALBUDGETYEAR ENDBUDGETBUDGETBUDGET FROM
CATEGORYFY 02FY 03FY 03FY 04FY 04FY 03 TO FY 04
SALARIES & BENEFITS26,019,599$ 27,801,211$ 27,556,537$ 27,858,274$ 28,853,360$ 3.78%
SUPPLIES1,605,2182,016,7922,036,1391,696,0971,991,142(1.27%)
MAINTENANCE 3,205,6303,467,2433,371,3433,203,5763,337,046(3.76%)
PURCHASED SERVICES5,440,3025,964,6055,766,4065,642,6246,154,6323.19%
CAPITAL OUTLAY474,662598,051580,770203,000667,58911.63%
GENERAL FUND TOTAL$ 39,847,90236,745,411$ 39,311,195$ 38,603,571$ 41,003,769$ 2.90%
PERSONNEL SUMMARY BY DEPARTMENT
REVISEDBASEAPPROVED% CHANGE IN
ACTUALACTUALBUDGETBUDGETBUDGETBUDGET FROM
DEPARTMENTFY 01FY 02FY 03FY 04FY 04FY 03 TO FY 04
POLICE DEPARTMENT141.5142.5141.5141.5142.50.71%
FIRE DEPARTMENT96.0100.0103.0102.0105.01.94%
PUBLIC WORKS54.059.060.060.063.05.00%
PARKS AND RECREATION111.0117.0116.5116.5116.50.00%
LIBRARY0.00.00.00.00.0N/A
DEVELOPMENT SERVICES32.531.530.530.531.53.28%
OFFICE OF TECH & INFO SERVICES23.523.522.522.522.50.00%
FISCAL SERVICES34.035.035.535.537.55.63%
GENERAL GOVERNMENT42.7542.2541.042.043.255.49%
GENERAL FUND TOTAL535.25550.75550.50550.50561.752.04%
134
GENERAL FUND-REVENUES
INVESTMENT
OTHER
EARNINGS
PROP. TAX
7%
FINES
1%
17%
8%
ROI
19%
GRANTS
1%
OTHER TAXES
SALES TAX
LICENSES AND
5%
39%
PERMITS
3%
GENERAL FUND - USES
FINANCE
GEN. GOVT.
OTHER
6%
LIBRARY
9%
9%
2%
OTIS
PARKS
6%
14%
PUB. WORKS
POLICE
13%
FIRE
DEV. SERV.
20%
16%
5%
135
POLICE DEPARTMENT
CITY MANAGER
POLICE CHIEF
INTERNAL AFFAIRSSTAFF SERVICES
SERVICES BUREAUOPERATIONS BUREAUADMINISTRATIVE
COMMANDERCOMMANDERSERVICES
SPECIAL SERVICESINFORMATION SERVICES
UNIFORMED
COMMUNITY RELATIONSCENTRAL RECORDS
TRAFFIC
FLEET MAINTENANCENOISE ABATEMENT
PATROL
SCHOOL SERVICESEVIDENCE
CRIMINAL INVESTIGATIONS
PERMIT COORDINATORCRIME ANALYSIS
ANIMAL CONTROL
INVESTIGATIONS
FORENSICS
COMMUNICATIONS
NARCOTICS
HNT
COMMUNICATIONS
HOLDING FACILITY
SWAT
TECHNICAL SERVICES
COORDINATOR
RECRUITING
AND TRAINING
136
CITY OF COLLEGE STATION
POLICE DEPARTMENT
SUMMARY
EXPENDITURE BY DEPARTMENT
REVISEDESTIMATEDBASEAPPROVED% CHANGE IN
ACTUALBUDGETYEAR ENDBUDGETBUDGETBUDGET FROM
DIVISIONFY 02FY 03FY 03FY 04FY 04FY 03 TO FY 04
POLICE ADMINISTRATION713,791$ 798,416$ 808,619$ 699,013$ 709,468$ (11.14%)
UNIFORM PATROL4,097,327 4,329,616 4,174,442 3,966,689 4,074,642 (5.89%)
CRIMINAL INVESTIGATION866,982 907,785 958,340 996,255 1,109,482 22.22%
PROFESSIONAL STANDARDS256,798 330,253 340,804 339,224 343,402 3.98%
QUARTERMASTER DIVISION756,138 727,779 696,279 743,253 743,757 2.20%
COMMUNICATION/JAIL1,156,871 1,196,259 1,144,810 1,172,485 1,189,279 (0.58%)
SPECIAL SERVICES718,110 764,166 713,084 702,773 711,520 (6.89%)
INFORMATION SERVICES277,068 289,930 301,350 345,179 350,203 20.79%
DEPARTMENT TOTAL$ 9,344,2048,843,085$ 9,137,728$ 8,964,871$ 9,231,753$ -1.20%
EXPENDITURE BY CLASSIFICATION
REVISEDESTIMATEDBASEAPPROVED% CHANGE IN
ACTUALBUDGETYEAR ENDBUDGETBUDGETBUDGET FROM
CLASSIFICATIONFY 02FY 03FY 03FY 04FY 04FY 03 TO FY 04
SALARIES & BENEFITS7,373,505$ 7,881,195$ 7,720,101$ 7,607,393$ $7,829,213(0.66%)
SUPPLIES253,154 327,575 321,009 257,133 274,405 (16.23%)
MAINTENANCE 347,755 353,568 332,937 324,460 330,130 (6.63%)
PURCHASED SERVICES786,868 751,466 725,816 775,885 781,505 4.00%
CAPITAL OUTLAY81,803 30,400 37,865 0 16,500 (45.72%)
DEPARTMENT TOTAL$ 9,344,2048,843,085$ 9,137,728$ 8,964,871$ 9,231,753$ (1.20%)
PERSONNEL SUMMARY BY DIVISION
REVISEDBASEAPPROVED% CHANGE IN
ACTUALACTUALBUDGETBUDGETBUDGETBUDGET FROM
DIVISIONFY 01FY 02FY 03FY 04FY 04FY 03 TO FY 04
POLICE ADMINISTRATION8.09.010.09.09.0(10.00%)
UNIFORM PATROL67.567.567.566.566.5(1.48%)
CRIMINAL INVESTIGATION15.014.014.015.016.014.29%
PROFESSIONAL STANDARDS3.04.03.04.04.033.33%
QUARTERMASTER DIVISION1.01.01.01.01.00.00%
COMMUNICATION/JAIL28.027.027.027.027.00.00%
SPECIAL SERVICES9.011.012.011.011.0(8.33%)
INFORMATION SERVICES10.09.07.08.08.014.29%
DEPARTMENT TOTAL141.5142.5141.5141.5142.50.71%
SERVICE LEVEL ADJUSTMENTS
Patrol Bike Replacement and Maintenance8,605$
UNIFORM PATROL
STEP Grant45,060
CID Sergeant 99,784
CRIMINAL INVESTIGATIONS
POLICE TOTAL$153,449
137
FIRE DEPARTMENT
CITY MANAGER
FIRE CHIEF
RESEARCH & PLANNINGADMINISTRATIVE
PUBLIC INFORMATIONASSISTANT
ASSISTANTFIRE
FIRE CHIEFMARSHAL
TRAINING
FIRE
COORDINATOR
PREVENTION
CODE
"A"
ENFORCEMENT
SHIFT
PARKING
"B"
OPERATIONS
SHIFT
"C"
SHIFT
138
CITY OF COLLEGE STATION
FIRE DEPARTMENT
SUMMARY
EXPENDITURE BY DIVISION
REVISEDESTIMATEDBASEAPPROVED% CHANGE IN
ACTUALBUDGETYEAR ENDBUDGETBUDGETBUDGET FROM
DIVISIONFY 02FY 03FY 03FY 04FY 04FY 03 TO FY 04
FIRE ADMINISTRATION457,199$ 469,717$ 492,423$ 352,703$ 364,294$ (22.44%)
FIRE SUPPRESSION3,313,183 4,176,677 4,110,508 3,868,572 4,161,232 (0.37%)
FIRE PREVENTION670,037 692,952 697,868 684,866 700,206 1.05%
EMER. MEDICAL SERV.1,919,921 1,992,432 1,970,050 1,977,737 2,010,667 0.92%
DEPARTMENT TOTAL6,360,340$ 7,331,778$ 7,270,849$ 6,883,878$ 7,236,399$ (1.30%)
EXPENDITURE BY CLASSIFICATION
REVISEDESTIMATEDBASEAPPROVED% CHANGE IN
ACTUALBUDGETYEAR ENDBUDGETBUDGETBUDGET FROM
CLASSIFICATIONFY 02FY 03FY 03FY 04FY 04FY 03 TO FY 04
SALARIES & BENEFITS5,351,027$ 5,817,762$ 5,776,605$ 5,859,252$ 6,119,951$ 5.19%
SUPPLIES271,565 509,518 497,004 326,143 378,773 (25.66%)
MAINTENANCE 217,907 267,532 259,198 230,674 231,774 (13.37%)
PURCHASED SERVICES453,675 508,066 494,902 467,809 499,901 (1.61%)
CAPITAL OUTLAY66,166 228,900 243,140 0 6,000 (97.38%)
DEPARTMENT TOTAL6,360,340$ 7,331,778$ 7,270,849$ 6,883,878$ 7,236,399$ (1.30%)
PERSONNEL SUMMARY BY DIVISION
REVISEDBASEAPPROVED% CHANGE IN
ACTUALACTUALBUDGETBUDGETBUDGETBUDGET FROM
DIVISIONFY 01FY 02FY 03FY 04FY 04FY 03 TO FY 04
FIRE ADMINISTRATION4.05.05.04.04.0(20.00%)
FIRE SUPPRESSION50.054.056.056.059.05.36%
FIRE PREVENTION10.010.011.011.011.00.00%
EMER. MEDICAL SERV.32.031.031.031.031.00.00%
DEPARTMENT TOTAL96.0100.0103.0102.0105.01.94%
SERVICE LEVEL ADJUSTMENTS
ADMINISTRATIONEmployee recognition program$ 7,500
PREVENTIONDigital cameras and printer 2,500
SUPPRESSIONPhase III of Fire Station 5 200,530
Textbook training media 19,852
Commercial washer extractor6,300
ALL DIVISIONSMaintenance SLA 29,000
FIRE TOTAL$ 265,682
139
PUBLIC WORKS
CITY MANAGER
DIRECTOR
GREENWAYS
MANAGER
ASST. DIRECTORASST. DIR. PUB. WKS.CITY ENGINEER
PUBLIC WORKSBVSWMA DIRECTOR
FACILITIESSANITATION
MAINTENANCE
SUPERINTENDENT
TRAFFIC SYSTEMSFLEET
SUPERINTENDENT
STREET & DRAINAGE
ADMINISTRATION
TRAFFIC ENGINEER
140
CITY OF COLLEGE STATION
PUBLIC WORKS
DEPARTMENT SUMMARY
EXPENDITURE BY DIVISION
REVISEDESTIMATEDBASEAPPROVED% CHANGE IN
ACTUALBUDGETYEAR ENDBUDGETBUDGETBUDGET FROM
DIVISIONFY 02FY 03FY 03FY 04FY 04FY 03 TO FY 04
PUBLIC WORKS ADMINISTRATION509,950$ 514,873$ 529,476$ 538,156$ 565,738$ 9.88%
FACILITIES MAINTENANCE961,010 1,130,629 1,113,781 1,132,584 1,138,266 0.68%
STREETS MAINTENANCE2,295,119 2,128,753 2,148,605 2,167,267 2,270,462 6.66%
DRAINAGE MAINTENANCE367,854 415,799 353,727 376,639 544,013 30.84%
TRAFFIC SIGNS AND MARKINGS142,342 161,559 161,055 213,978 215,777 33.56%
ENGINEERING609,672 771,201 735,683 682,542 690,725 (10.44%)
TRAFFIC SIGNALS460,322 461,124 480,646 465,410 530,160 14.97%
DEPARTMENT TOTAL5,346,269$ 5,583,938$ 5,522,973$ 5,576,576$ 5,955,141$ 6.65%
EXPENDITURE BY CLASSIFICATION
REVISEDESTIMATEDBASEAPPROVED% CHANGE IN
ACTUALBUDGETYEAR ENDBUDGETBUDGETBUDGET FROM
CLASSIFICATIONFY 02FY 03FY 03FY 04FY 04FY 03 TO FY 04
SALARIES & BENEFITS$ 2,817,8882,555,677$ 2,793,537$ 2,866,607$ 3,000,735 6.49%
SUPPLIES177,691 181,268 198,268 182,224 194,324 7.20%
MAINTENANCE 1,692,464 1,693,658 1,674,892 1,661,262 1,761,462 4.00%
PURCHASED SERVICES915,818 833,191 799,043 866,483 892,833 7.16%
CAPITAL OUTLAY4,619 57,933 57,233 0 105,787 82.60%
DEPARTMENT TOTAL5,346,269$ 5,583,938$ 5,522,973$ 5,576,576$ 5,955,141$ 6.65%
PERSONNEL SUMMARY BY DIVISION
REVISEDBASEAPPROVED% CHANGE IN
ACTUALACTUALBUDGETBUDGETBUDGETBUDGET FROM
DIVISIONFY 01FY 02FY 03FY 04FY 04FY 03 TO FY 04
PUBLIC WORKS ADMINISTRATION6.07.07.07.07.00.00%
FACILITIES MAINTENANCE6.06.07.07.07.00.00%
STREETS MAINTENANCE19.023.022.022.022.00.00%
DRAINAGE MAINTENANCE5.05.06.06.09.050.00%
TRAFFIC SIGNS AND MARKINGS2.02.02.03.03.050.00%
ENGINEERING11.011.011.010.010.0(9.09%)
TRAFFIC SIGNALS5.05.05.05.05.00.00%
DEPARTMENT TOTAL54.059.060.060.063.05.00%
SERVICE LEVEL ADJUSTMENTS
ADMINISTRATION"Safe Routes to School" consultant20,000$
STREETS MAINTENANCE 91,000
Annexed streets maintenance
TRAFFIC SIGNALSUPS @ six intersections60,000
PUBLIC WORKS GENERAL FUND$ 171,000
DRAINAGE MAINTENANCE
FTE Operator, 2 FTE Public Service Workers152,309$
Mosquito Abatement11,500
PUBLIC WORKS DRAINAGE FUND$ 163,809
PUBLIC WORKS TOTAL$ 334,809
141
PARKS AND RECREATION
CITY MANAGER
DIRECTOR
ASSISTANT
DIRECTOR
ADMINISTRATION
FORESTRY
RECREATIONSPECIALPARKS
FACILITIESOPERATIONS
SENIOR SERVICESCONFERENCEWEST
FORESTRY
CENTERDISTRICT
ATHLETICSAQUATICSEAST
CEMETARY
DISTRICT
WOLF PEN CREEKPROGRAMS &LINCOLNSOUTH
CENTERDISTRICT
SPECIAL EVENTS
CONCESSIONS
INSTRUCTION
H/M PROGRAMS
YOUTH
RECREATION
142
CITY OF COLLEGE STATION
PARKS & RECREATION DEPARTMENT
SUMMARY
EXPENDITURE BY DIVISION
REVISEDESTIMATEDBASEAPPROVED% CHANGE IN
ACTUALBUDGETYEAR ENDBUDGETBUDGETBUDGET FROM
DIVISIONFY 02FY 03FY 03FY 04FY 04FY 03 TO FY 04
ADMINISTRATION656,051$ 594,849$ 604,169$ 607,323$ 695,932$ 16.99%
RECREATION945,403 1,041,653 1,045,336 1,041,337 1,092,732 4.90%
SPECIAL FACILITIES1,750,878 1,880,615 1,895,498 1,648,663 1,658,477 -11.81%
PARKS OPERATIONS1,757,165 1,865,455 1,862,403 1,890,777 1,914,786 2.64%
FORESTRY835,686 969,042 921,023 982,406 1,045,595 7.90%
DEPARTMENT TOTAL5,945,183$ 6,351,614$ 6,328,429$ 6,170,506$ 6,407,522$ 0.88%
EXPENDITURE BY CLASSIFICATION
REVISEDESTIMATEDBASEAPPROVED% CHANGE IN
ACTUALBUDGETYEAR ENDBUDGETBUDGETBUDGET FROM
CLASSIFICATIONFY 02FY 03FY 03FY 04FY 04FY 03 TO FY 04
SALARIES & BENEFITS3,690,932$ 3,897,878$ 3,948,640$ 3,976,795$ 4,029,961 3.39%
SUPPLIES385,810 499,939 477,441 504,012 519,362 3.89%
MAINTENANCE 423,272 574,433 552,671 353,780 360,280 -37.28%
PURCHASED SERVICES1,248,956 1,303,346 1,277,788 1,335,919 1,417,419 8.75%
CAPITAL OUTLAY196,213 76,018 71,889 0 80,500 5.90%
DEPARTMENT TOTAL5,945,183$ 6,351,614$ 6,328,429$ 6,170,506$ 6,407,522$ 0.88%
PERSONNEL SUMMARY BY DIVISION
REVISEDBASEAPPROVED% CHANGE IN
ACTUALACTUALBUDGETBUDGETBUDGETBUDGET FROM
DIVISIONFY 01FY 02FY 03FY 04FY 04FY 03 TO FY 04
ADMINISTRATION10.09.59.59.59.50.00%
RECREATION16.013.013.013.013.00.00%
SPECIAL FACILITIES41.545.044.544.544.50.00%
PARKS OPERATIONS31.035.035.035.035.00.00%
FORESTRY12.514.514.514.514.50.00%
DEPARTMENT TOTAL111.0117.0116.5116.5116.50.00%
SERVICE LEVEL ADJUSTMENTS
ADMINISTRATIONLarge Format Copier9,500$
Wolf Pen Creek Signage70,500
RECREATIONOfficiating Fees19,950
65th Anniversary Celebration25,130
OPERATIONS, FORESTRYLick Creek Phase I(Outsource maintenance of55,100
City Hall and Police facilities)
FORESTRY 6,800
Vehicle Upgrade
PARKS AND RECREATION TOTAL$ 186,980
143
COLLEGE STATION
LIBRARY
CITY MANAGER
OTIS
DIRECTOR
COMMUNICATIONS &
INFO. SERVICES
MANAGER
LIBRARY STAFF
144
CITY OF COLLEGE STATION
LIBRARY
DIVISION SUMMARY
EXPENDITURE BY ACTIVITY
REVISEDESTIMATEDBASEAPPROVED% CHANGE IN
ACTUALBUDGETYEAR ENDBUDGETBUDGETBUDGET FROM
DIVISIONFY 02FY 03FY 03FY 04FY 04FY 03 TO FY 04
LIBRARY$ 754,955734,082$ 711,153$ 756,518$ 756,518$ 0.21%
DIVISION TOTAL734,082$ 754,955$ 711,153$ 756,518$ 756,518$ 0.21%
EXPENDITURE BY CLASSIFICATION
REVISEDESTIMATEDBASEAPPROVED% CHANGE IN
ACTUALBUDGETYEAR ENDBUDGETBUDGETBUDGET FROM
CLASSIFICATIONFY 02FY 03FY 03FY 04FY 04FY 03 TO FY 04
SALARIES & BENEFITS0$ 0$ 0$ 0$ 0$ 0.00%
SUPPLIES3183501,567 350 3500.00%
MAINTENANCE 5,605 5,882 5,882 6,900 6,90017.31%
PURCHASED SERVICES664,894 708,723 663,704 709,268 709,2680.08%
CAPITAL OUTLAY63,265 40,000 40,000 40,000 40,0000.00%
DIVISION TOTAL734,082$ 754,955$ 711,153$ 756,518$ 756,518$ 0.21%
PERSONNEL SUMMARY BY ACTIVITY
REVISED BASEAPPROVED% CHANGE IN
ACTUALACTUALBUDGETBUDGETBUDGETBUDGET FROM
DIVISIONFY 02FY 03FY 03FY 04FY 04FY 03 TO FY 04
LIBRARY0.00.00.00.00.00.00%
DIVISION TOTAL0.00.00.00.00.00.00%
145
DEVELOPMENT SERVICES
CITY MANAGER
DIRECTOR
ADMINISTRATION
ENGINEERINGPLANNINGBUILDINGDEVELOPMENT
DEVELOPMENTINSPECTIONCOORDINATION
INSPECTION
146
CITY OF COLLEGE STATION
DEVELOPMENT SERVICES
DEPARTMENT SUMMARY
EXPENDITURE BY DIVISION
REVISEDESTIMATEDBASEAPPROVED% CHANGE IN
ACTUALBUDGETYEAR ENDBUDGETBUDGETBUDGET FROM
DIVISIONFY 02FY 03FY 03FY 04FY 04FY 03 TO FY 04
ADMINISTRATION$ 753,780740,536$ 734,833$ 808,333$ 818,927$ 8.64%
ENGINEERING147,974 215,875 233,041 235,841 239,479 10.93%
PLANNING436,566 465,892 463,804 453,076 536,790 15.22%
BUILDING406,829 402,870 415,268 402,808 454,690 12.86%
NEIGHBORHOOD SERVICES137,579 95,212 95,655 96,630 97,505 2.41%
HISTORIC PRESERVATION121 17,370 16,832 17,370 17,370 0.00%
DEPARTMENT TOTAL1,869,605$ 1,950,999$ 1,959,433$ 2,014,058$ 2,164,761$ 10.96%
EXPENDITURE BY CLASSIFICATION
REVISEDESTIMATEDBASEAPPROVED% CHANGE IN
ACTUALBUDGETYEAR ENDBUDGETBUDGETBUDGET FROM
CLASSIFICATIONFY 02FY 03FY 03FY 04FY 04FY 03 TO FY 04
SALARIES & BENEFITS1,520,075$ 1,647,809$ 1,682,122$ 1,724,668$ 1,798,100$ 9.12%
SUPPLIES88,068 48,380 41,560 60,391 75,962 57.01%
MAINTENANCE 45,674 40,089 40,636 43,522 43,522 8.56%
PURCHASED SERVICES215,788 214,721 195,115 185,477 247,177 15.12%
CAPITAL OUTLAY0 0 0 0 0 0.00%
DEPARTMENT TOTAL1,869,605$ 1,950,999$ 1,959,433$ 2,014,058$ 2,164,761$ 10.96%
PERSONNEL SUMMARY BY DIVISION
REVISEDBASEAPPROVED% CHANGE IN
ACTUALACTUALBUDGETBUDGETBUDGETBUDGET FROM
DIVISIONFY 01FY 02FY 03FY 04FY 04FY 03 TO FY 04
ADMINISTRATION12.012.012.013.013.08.33%
ENGINEERING3.03.03.03.03.00.00%
PLANNING10.56.56.55.55.5(15.38%)
BUILDING7.07.07.07.08.014.29%
NEIGHBORHOOD SERVICES0.03.02.02.02.00.00%
HISTORIC PRESERVATION0.0 0.00.00.00.00.00%
DEPARTMENT TOTAL32.531.530.530.531.53.28%
SERVICE LEVEL ADJUSTMENTS
BUILDING INSPECTIONHiring of a Plans Examiner46,504$
PLANNINGAnnexation-Cost Study60,000
TRANSCAD Software and Part-Time intern17,511
DEVELOPMENT SERVICES TOTAL124,015$
147
OFFICE OF TECHNOLOGY
AND INFORMATION SERVICES
CITY MANAGER
DIRECTOR
ACTION
CENTER
INFORMATION/CONTRACTPRINT/MAILUTILITY
TECHNOLOGYMANAGEMENTCUSTOMER
SERVICE
FRANCHISECUSTOMER
MANAGEMENTMANAGEMENT
SERVICE
INFORMATIONINFORMATION
SERVICESSERVICES
PC/NETWORKAPPLICATIONS
LIBRARYMETER
COMMUNICATIONSGEOGRAPHIC
SERVICES
INFORMATION
SERVICES
E-GOVERNMENT
148
CITY OF COLLEGE STATION
OFFICE OF TECHNOLOGY AND INFORMATION SERVICES
DEPARTMENT SUMMARY
EXPENDITURE BY DIVIIN
SO
REVISEDESTIMATEDBASEAPPROVED% CHANGE IN
ACTUALBUDGETYEAR ENDBUDGETBUDGETBUDGET FROM
DIVISIONFY 02FY 03FY 03FY 04FY 04FY 03 TO FY 04
OTIS ADMINISTRATION$ 600,543429,544$ 600,495$ 378,600$ 540,779$ (9.95%)
E-GOVERNMENT0 66,960 66,719 82,578 136,511 103.87%
GEOGRAPHIC INFO SERVICES211,778 199,025 182,000 187,009 188,628 (5.22%)
MGMT INFO. SERVICES1,654,473 1,753,311 1,728,988 1,723,552 1,854,427 5.77%
DEPARTMENT TOTAL2,295,795$ 2,619,839$ 2,578,202$ 2,371,739$ 2,720,345$ 3.84%
EXPENDITURE BY LIFITI
CASSCAON
REVISEDESTIMATEDBASEAPPROVED% CHANGE IN
ACTUALBUDGETYEAR ENDBUDGETBUDGETBUDGET FROM
CLASSIFICATIONFY 02FY 03FY 03FY 04FY 04FY 03 TO FY 04
SALARIES & BENEFITS1,340,804$ 1,320,936$ 1,288,774$ 1,325,670$ 1,346,477$ 1.93%
SUPPLIES258,256 248,673 293,617 172,658 347,457 39.72%
MAINTENANCE 405,551 464,340 438,851 483,432 486,432 4.76%
PURCHASED SERVICES228,588 424,890 440,117 226,979 326,979 (23.04%)
CAPITAL OUTLAY62,596 161,000 116,843 163,000 213,000 32.30%
DEPARTMENT TOTAL2,295,795$ 2,619,839$ 2,578,202$ 2,371,739$ 2,720,345$ 3.84%
PERNNELUMMRY BY DIVIIN
SOSASO
REVISEDBASEAPPROVED% CHANGE IN
ACTUALACTUALBUDGETBUDGETBUDGETBUDGET FROM
DIVISIONFY 01FY 02FY 03FY 04FY 04FY 03 TO FY 04
OTIS ADMINISTRATION6.06.05.05.05.00.00%
E-GOVERNMENT0.00.01.01.01.00.00%
GEOGRAPHIC INFO SERVICES2.52.52.52.52.50.00%
MGMT INFO SERVICES15.015.014.014.014.00.00%
DEPARTMENT TOTAL23.523.522.522.522.50.00%
SERVICE LEVEL ADJUSTMENTS
OTIS ADMINISTRATIONBTU Franchise100,000$
Uninterrruptable Power Supply57,191
E-GOVERNMENTCitizen Contact Tracking Software53,000
MANAGEMENT INFO SYS 53,853
Public Safety System Upgrade
60,000
Upgrade to Microsoft Office XP Pro
Software Maintenance3,755
OTIS GENERAL FUND$ 327,799
149
FISCAL SERVICES
CITY MANAGER
DIRECTOR
ADMINISTRATION
ASSISTANT
DIRECTOR
MUNICIPALRISK
ACCOUNTINGPURCHASING
COURTMANAGEMENT
150
CITY OF COLLEGE STATION
FISCAL SERVICES DEPARTMENT
SUMMARY
EXPENDITURE BY DIVISION
REVISEDESTIMATEDBASEAPPROVED% CHANGE IN
ACTUALBUDGETYEAR ENDBUDGETBUDGETBUDGET FROM
DIVISIONFY 02FY 03FY 03FY 04FY 04FY 03 TO FY 04
FISCAL ADMINISTRATION$ 347,847322,217$ 346,795$ 358,765$ 377,752$ 8.60%
RISK MANAGEMENT157,310 248,191 222,989 253,290 256,544 3.37%
ACCOUNTING674,821 741,062 740,464 741,121 769,478 3.83%
PURCHASING257,639 284,961 294,961 279,600 283,554 (0.49%)
MUNICIPAL COURT680,066 756,999 728,766 734,799 918,613 21.35%
DEPARTMENT TOTAL2,092,053$ 2,379,060$ 2,333,975$ 2,367,575$ 2,605,941$ 9.54%
EXPENDITURE BY CLASSIFICATION
REVISEDESTIMATEDBASEAPPROVED% CHANGE IN
ACTUALBUDGETYEAR ENDBUDGETBUDGETBUDGET FROM
CLASSIFICATIONFY 02FY 03FY 03FY 04FY 04FY 03 TO FY 04
SALARIES & BENEFITS1,580,301$ 1,737,569$ 1,693,500$ 1,729,171$ 1,856,721$ 6.86%
SUPPLIES41,81263,36156,55961,57564,375 1.60%
MAINTENANCE 23,86522,69922,07433,02033,020 45.47%
PURCHASED SERVICES446,075555,431551,842543,809651,825 17.35%
CAPITAL OUTLAY0010,00000 0.00%
DEPARTMENT TOTAL2,092,053$ 2,379,060$ 2,333,975$ 2,367,575$ 2,605,941$ 9.54%
PERSONNEL SUMMARY BY DIVISION
REVISEDBASEAPPROVED%CHANGEIN
ACTUALACTUALBUDGETBUDGETBUDGETBUDGET FROM
DIVISIONFY 01FY 02FY 03FY 04FY 04FY 03 TO FY 04
FISCAL ADMINISTRATION3.03.03.03.53.516.67%
RISK MANAGEMENT2.52.53.03.03.00.00%
ACCOUNTING10.511.511.011.011.00.00%
PURCHASING4.54.54.54.04.0-11.11%
MUNICIPAL COURT13.513.514.014.016.014.29%
DEPARTMENT TOTAL34.035.035.535.537.55.63%
SERVICE LEVEL ADJUSTMENTS:
ADMINISTRATIONBCAD Payment16,000$
MUNICIPAL COURTCollection Fees Contract51,416
Overtime to Serve Warrants35,500
One-Full Time Municipal Court Customer Service Reps31,568
Credit Card Fees22,800
Payment Plan Coordinator34,152
ACCOUNTINGInventory and valuation of non-utility infrastructure20,000
FISCAL SERVICE TOTAL$ 211,436
151
GENERAL GOVERNMENT
CITY COUNCIL
CITYLEGAL
SECRETARY
CITY MANAGER
ASSISTANT
CITY MANAGER
EMERGENCY
MANAGEMENT
HUMANECONOMICOFFICE ofPUBLIC
RESOURCESDEVELOPMENT/BUDGET &COMMUNICATIONS
COMMUNITYSTRATEGIC PLANNINGand
MARKETING
DEVELOPMENT
152
CITY OF COLLEGE STATION
GENERAL GOVERNMENT
DEPARTMENT SUMMARY
EXPENDITURE BY DIVISION
REVISEDESTIMATEDBASEAPPROVED% CHANGE IN
ACTUALBUDGETYEAR ENDBUDGETBUDGETBUDGET FROM
DIVISIONFY 02FY 03FY 03FY 04FY 04FY 03 TO FY 04
CITY SEC./MAYOR COUNCIL$ 316,758296,573$ 304,175$ 307,885$ 358,509$ 13.18%
CITY MANAGER549,190 531,373 545,395 535,641 543,485 2.28%
COMMUNITY PROGRAMS110,469 124,101 119,098 110,997 119,476 -3.73%
LEGAL630,652 651,948 662,468 661,735 671,325 2.97%
PUBLIC COMM./ MARKETING203,422 255,242 250,548 253,054 558,559 118.84%
HUMAN RESOURCES406,285 423,752 429,317 418,855 427,198 0.81%
EMERGENCY MANAGEMENT0 0 0 91,958 95,915 N/A
BUDGET & STRATEGIC PLANNING281,181 303,236 287,208 303,599 307,377 1.37%
COMMUNITY DEVELOPMENT571,760 603,240 545,518 586,819 598,294 -0.82%
ECONOMIC DEVELOPMENT209,467321,865324,726227,307245,251 -23.80%
DEPARTMENT TOTAL3,258,999$ 3,531,515$ 3,468,453$ 3,497,850$ 3,925,389$ 11.15%
EXPENDITURE BY CLASSIFICATION
REVISEDESTIMATEDBASEAPPROVED% CHANGE IN
ACTUALBUDGETYEAR ENDBUDGETBUDGETBUDGET FROM
CLASSIFICATIONFY 02FY 03FY 03FY 04FY 04FY 03 TO FY 04
SALARIES & BENEFITS2,607,278$ 2,680,174$ 2,653,258$ 2,768,718$ 2,872,202$ 7.16%
SUPPLIES128,544 137,728 149,114 131,611 136,134 (1.16%)
MAINTENANCE 43,537 45,042 44,202 66,526 83,526 85.44%
PURCHASED SERVICES479,640 664,771 618,079 530,995 627,725 (5.57%)
CAPITAL OUTLAY0 3,800 3,800 0 205,802 5315.84%
DEPARTMENT TOTAL3,258,999$ 3,531,515$ 3,468,453$ 3,497,850$ 3,925,389$ 11.15%
PERSONNEL SUMMARY BY DIVISION
REVISEDBASEAPPROVED% CHANGE IN
ACTUALACTUALBUDGETBUDGETBUDGETBUDGET FROM
DIVISIONFY 01FY 02FY 03FY 04FY 04FY 03 TO FY 04
CITY SEC./MAYOR COUNCIL4.04.04.04.04.00.00%
CITY MANAGER6.56.05.05.05.00.00%
COMMUNITY PROGRAMS0.01.51.51.51.50.00%
LEGAL7.757.757.757.757.750.00%
PUBLIC COMMUNICATIONS2.02.02.02.03.050.00%
HUMAN RESOURCES6.05.55.755.756.004.35%
EMERGENCY MANAGEMENT0.00.00.01.01.0N/A
BUDGET & STRATEGIC PLANNING4.54.54.54.54.50.00%
COMMUNITY DEVELOPMENT9.58.58.58.58.50.00%
ECONOMIC DEVELOPMENT2.52.52.02.02.00.00%
DEPARTMENT TOTAL42.7542.2541.0042.0043.255.49%
SERVICE LEVEL ADJUSTMENTS:
ECONOMIC DEVELOPMENTSignage to Northgate15,000$
CITY SECRETARYBond/Charter Election Cost47,710
COMMUNITY DEVELOPMENTPart-time Intern3,773
PUBLIC COMMUNICATIONS/MARKETINGMedia Specialist and television production equipment198,442
Update CS History Video5,000
Low Band Radio Broadcasting95,000
HUMAN RESOURCESAdd. Salary & Benefits for upgrade to full-time secretary2,802
COMMUNITY PROGRAMSDecision Making for first-time offenders7,020
EMERGENCY MANAGEMENTAlert System3,000
GENERAL GOVERNMENT TOTAL377,747
$
153
DEBT SERVICE FUND
The City's basic debt management policies are
service portion of the tax rate is lower in FY 04 by
explained in the Financial Policy Statements,
0.99 cents per $100 valuation.
included in the appendix to this document. The
City continues to review its debt management
In the fall of 1998, the citizens of College Station
policies and to address the particular concerns and
approved $24.24 million in future bond
needs of the citizens. The City strives to issue debt
authorization for streets, traffic, fire stations, land
only to meet capital needs.
acquisition, parks and drainage improvements.
Current analysis of the debt requirements in the
This fund is prepared on the modified accrual basis
future shows that the City will have enough debt
of accounting. Under this basis revenues are
capacity to issue all of the authorized bonds
recognized when they become measurable and
available to finance expenditures of the current
without a tax increase. In FY 04, $855,000 will
period. Expenditures are recognized when the
be issued. Those funds will be used as follows:
related fund liability is incurred with the exception
of several items. The full listing of these
$855,000 for Greenways projects.
exceptions can be found in the Financial Policies
on page F-1.
A new bond authorization is planned for
November 2003. If sucessful, this will provide
State law in Texas sets the maximum ad valorem
additional general obligation bond authority for
tax rate for a home rule city, such as College
future capital projects.
Station, at $2.50 per $100 dollars valuation,
including all obligations of the city. The City of
It is also anticipated that the City will issue
College Station?s approved ad valorem tax rate is
46.53 cents/$100 valuation.
$3,150,000 of Certificates of Obligations. These
Certificates are expected to be issued as follows:
Current policy is to maintain at least 8.33% of
annual appropriated expenditures and any
$3,150,000 for Business Park Development
associated fees as the Debt Service Fund balance
at fiscal year end. The fund is in compliance with
Following the presentation of the 2003-2004
that policy.
budget, the proposed conference center project
was halted and will not be constructed at the
The most recent debt issues of the City of College
proposed site with the proposed partner. The
Station have earned ratings* from Moody's and
City Council is currently considering options. No
Standard & Poor's as follows:
certificates of obligation are projected to be issued
for this project in FY 04.
Standard &
Bond TypePoor'sMoody's
Each year an analysis is done to determine what
General ObligationAA-Aa3
resources are needed and if refunding and call
Utility RevenueA+A1
options are available and in the best interest of the
Certif. of Oblig.AA-Aa3
City. It is not anticipated that any bonds will be
called in FY 04.
Revenues in the Debt Service Fund are anticipated
to increase in FY 04 by 11% from the FY 03
The following section contains a schedule of
revised budget, reflecting the increased taxable
requirements and a summary of requirements for
base in College Station. This also reflects the
all General Obligation Bonds and Certificates of
increase in transfers to pay for the debt service on
Obligation. The detailed information for each
the parking garage. The debt service portion of
individual GOB and CO is found in Appendix J.
the ad valorem tax rate is approved to be 27.32
The schedule of requirements and the individual
cents per $100 valuation for FY 04. The debt
detailed information for all Utility Revenue Bonds
are also found in Appendix J.
* The ratings are standard ratings of Moody?s and S&P. The highest rating available on S&P is AAA and the lowest ?investment
grade? debt issue is BBB. In contrast, Moody?s highest rating is Aaa and the lowest ?investment grading" is Bbb.
154
CITY OF COLLEGE STATION
DEBT SERVICE FUND
FUND SUMMARY
FY 03FY 03FY 04FY 04% CHANGE IN
FY 02REVISEDYEAR-ENDBASEAPPROVEDBUDGET FROM
ACTUALBUDGETESTIMATEBUDGETBUDGETFY 03 TO FY 04
BEGINNING BALANCE$ 2,350,6893,563,589$ 2,350,689$ 1,636,229$ 1,636,229$
REVENUES
ADVALOREM TAXES, ETC.$ 7,689,7137,160,962$ 7,689,800$ 8,220,773$ 8,220,773 7%
INVESTMENT EARNINGS 100,000100,000 55,000 55,000 -45%297,219
OTHER 1,01300 0 0 N/A
TRANSFERS 753,672958,500958,500 912,609 1,423,624 49%
TOTAL REVENUES$ 8,748,2138,212,866$ 8,748,300$ 9,188,382$ 9,699,397$ 11%
TOTAL FUNDS AVAILABLE$ 11,098,90211,776,455$ 11,098,989$ 10,824,611$ 11,335,626$ 0%
EXPENDITURES AND TRANSFERS
GENERAL OBLIGATION BONDS$ 5,336,1936,253,380$ 5,336,193$ 4,943,837$ 4,943,837$ -7%
CERTIFICATES OF OBLIGATION 3,122,0104,113,5674,113,567 4,310,849 4,310,849 5%
AGENTS FEES, OTHER COSTS 8,7536,00013,000 13,000 13,000 117%
OTHER 08,9980 0 0 -100%
TOTAL OPERATING EXPENSES
AND TRANSFERS$ 9,464,7589,384,143$ 9,462,760$ 9,267,686$ 9,267,686$ -2%
INCREASE (DECREASE)
FUND BALANCE$ (716,545)(1,171,277)$ (714,460)$ (79,304)$ 431,711$
GAAP ADJUSTMENT$ (41,623)
ENDING FUND BALANCE$ 1,634,1442,350,689$ 1,636,229$ 1,556,925$ 2,067,940$
DEBT SERVICE FUND - SOURCES
DEBT SERVICE FUND - USES
INVEST
CERTIFICATES
TRANSFERS
EARNINGS
OF
14.7%
0.6%
OBLIGATION
47%
GENERAL
ADVALOREM
OBLIGATION
TAXES, ETC.
BONDS
84.8%
53%
155
DEBT SERVICE
SUMMARY OF REQUIREMENTS
GENERAL OBLIGATION BONDS
ALL SERIES
FY 2003-2004
IssuePrincipalInterestTotal
G.O.B. Series 1991042,50042,500
G.O.B. Series 1994300,000159,500459,500
G.O.B. Series 1995300,000163,425463,425
G.O.B. Series 19961,100,000248,2781,348,278
G.O.B. Series 1998265,000257,769522,769
G.O.B. Series 1999275,000234,950509,950
G.O.B. Series 2000310,000367,830677,830
G.O.B. Series 2001130,000117,470247,470
G.O.B. Series 2002195,000280,355475,355
G.O.B. Series 20030203,824203,824
TOTAL
$ 2,075,9002,875,000$ 4,950,900$
156
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
GENERAL OBLIGATION BONDS
ALL SERIES
FISCALTOTAL DUE OUTSTANDING AS OF
YEARPRINCIPALINTERESTEACH YEAROCTOBER 1
FY 042,875,0002,075,9004,950,90043,170,000
FY 052,640,0001,906,6984,546,69840,295,000
FY 062,480,0001,774,2984,254,29837,655,000
FY 072,590,0001,650,1704,240,17035,175,000
FY 082,680,0001,522,3554,202,35532,585,000
FY 092,805,0001,388,4604,193,46029,905,000
FY 102,950,0001,248,2544,198,25427,100,000
FY 113,060,0001,101,3914,161,39124,150,000
FY 123,170,000948,4654,118,46521,090,000
FY 133,035,000796,1343,831,13417,920,000
FY 142,815,000652,1583,467,15814,885,000
FY 152,675,000516,4153,191,41512,070,000
FY 162,440,000390,2822,830,2829,395,000
FY 172,575,000260,4722,835,4726,955,000
FY 181,360,000169,4881,529,4884,380,000
FY 19735,000118,919853,9193,020,000
FY 20770,00084,556854,5562,285,000
FY 21810,00047,981857,9811,515,000
FY 22345,00021,966366,966705,000
FY 23360,0007,425367,425360,000
G.O.B. PRINCIPAL & INTEREST
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
0
PRINCIPALINTEREST
157
DEBT SERVICE
SUMMARY OF REQUIREMENTS
CERTIFICATES OF OBLIGATION
ALL SERIES
FY 2003-2004
CONF.
GENERAL DEBT WPC TIF EQUIP REPL CENTER
ISSUE - PRINCIPALASSOCIATEDASSOCIATEDASSOCIATEDASSOCIATEDTOTAL
C.O. Series 1998235,000000235,000
C.O. Series 2000340,000000340,000
C.O. Series 2000 A560,000000560,000
C.O. Series 2001455,000000455,000
C.O. Series 2002464,070400,000160,93001,025,000
C.O. Series 200300190,0000190,000
C.O. Series 2003A00000
TOTAL PRINCIPAL$ 400,0002,054,070$ 350,930$ 0$ 2,805,000$
ISSUE - INTEREST
C.O. Series 1998200,3050029,750230,055
C.O. Series 2000155,876000155,876
C.O. Series 2000 A351,055000351,055
C.O. Series 2001108,824000108,824
C.O. Series 2002495,67579,10328,0720602,850
C.O. Series 20030025,225025,225
C.O. Series 2003A32,43500032,435
TOTAL INTEREST$ 79,1031,344,170$ 53,297$ 29,750$ 1,506,320$
TOTAL PAYMENT$ 479,1033,398,240$ 404,227$ 29,750$ 4,311,320$
158
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
CERTIFICATES OF OBLIGATION
ALL SERIES
PRINCIPAL
FISCALTOTAL DUE OUTSTANDING AS OF
YEARPRINCIPALINTERESTANNUALLYOCTOBER 1
FY 042,805,0001,506,3214,311,32132,525,000
FY 053,185,0002,009,6915,194,69144,270,000
FY 062,665,0001,875,6564,540,65641,085,000
FY 072,630,0001,759,2854,389,28538,420,000
FY 082,485,0001,648,0314,133,03135,790,000
FY 091,980,0001,548,6053,528,60533,305,000
FY 102,095,0001,455,5163,550,51631,325,000
FY 112,200,0001,356,5683,556,56829,230,000
FY 122,365,0001,250,0903,615,09027,030,000
FY 132,585,0001,133,2663,718,26624,665,000
FY 142,690,0001,007,2533,697,25322,080,000
FY 152,875,000872,2163,747,21619,390,000
FY 163,075,000726,5313,801,53116,515,000
FY 173,260,000570,9643,830,96413,440,000
FY 183,435,000407,6093,842,60910,180,000
FY 192,785,000256,8693,041,8696,745,000
FY 202,930,000117,5473,047,5473,960,000
FY 21390,00037,134427,1341,030,000
FY 22315,00021,450336,450640,000
FY 23325,0007,223332,223325,000
C.O. PRINCIPAL & INTEREST
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
0
PRINCIPALINTEREST
159
CITY OF COLLEGE STATION
PARKS XTRA EDUCATION
FUND SUMMARY
FY 03FY 03FY 04FY 04% CHANGE IN
FY 02REVISEDYEAR-ENDBASEAPPROVEDBUDGET FROM
ACTUALBUDGETESTIMATEBUDGETBUDGETFY 03 TO FY 04
BEGINNING FUND BALANCE$ 71,33362,734$ 71,333$ 53,753$ 53,753$
REVENUES
XTRA EDUCATION REVENUES$ 82,40090,444$ 88,000$ 92,000$ 92,000$ 11.65%
INVESTMENT EARNINGS 5,2002,986 1,800 920 920 (82.31%)
OTHER 00 0 0 0 0.00%
TOTAL REVENUES$ 87,60093,430$ 89,800$ 92,920$ 92,920$ 6.07%
TOTAL FUNDS AVAILABLE 156,164158,933$ 161,133$ 146,673$ 146,673$ (7.71%)
EXPENDITURES
XTRA EDUCATION PROGRAMS$ 92,08057,454$ 76,790$ 92,020$ 92,020$ (0.07%)
CONTINGENCY 0 0 0 0 0 N/A
TRANSFERS 26,735 30,590 30,590 31,062 31,062 1.54%
TOTAL EXPENDITURES$ 122,67084,189$ 107,380$ 123,082$ 123,082$ 0.34%
INCREASE (DECREASE)
IN FUND BALANCE$ (35,070)9,241$ (17,580)$ (30,162)$ (30,162)$
GAAP ADJUSTMENT$ (642)
ENDING FUND BALANCE$ 36,26371,333$ 53,753$ 23,591$ 23,591$
PARKS XTRA EDUCATION FUND - SOURCES
PARKS XTRA EDUCATION FUND - USES
INVESTMENT
EARNINGS
TRANSFERS
1%
25%
XTRA
XTRA
EDUCATION
EDUCATION
REVENUES
PROGRAMS
99%
75%
Established in FY 96, Parks Xtra Education is aRegistration fees provide the primary funding for
joint effort of the City of College Station and thethe Parks Xtra Education Fund. Revenues are
College Station Independent School Districtprojected to be $92,920 in FY 04.
(CSISD) to provide community-based education
programs.Program funding for FY 04 is $123,082. These
funds include $92,020 to cover the cost of
This fund is prepared on the modified accrual basisinstructors, supplies, equipment, and various other
of accounting. Under this basis revenues areprogram-related expenses. The remaining
recognized when they become measurable and$31,062 is allocated for the payment of half the
available to finance expenditures of the currentsalary and benefits associated with the position
period. Expenditures are recognized when theresponsible for administering the program.
related fund liability is incurred with the exception
of several items. The full listing of these
exceptions can be found in the Financial Policies
onpage F-1.
160
CITY OF COLLEGE STATION
PARKS XTRA EDUCATION
DEPARTMENT SUMMARY
EXPENDITURE BY ACTIVITY
REVISEDESTIMATEDBASEAPPROVED% CHANGE IN
ACTUALBUDGETYEAR ENDBUDGETBUDGETBUDGET FROM
DIVISIONFY 02FY 03FY 03FY 04FY 04FY 03 TO FY 04
PARKS XTRA EDUCATION57,454$ 92,080$ 92,080$ 92,020$ 92,020$ (0.07%)
DIVISION TOTAL$ 92,08057,454$ 92,080$ 92,020$ 92,020$ (0.07%)
EXPENDITURE BY CLASSIFICATION
REVISEDESTIMATEDBASEAPPROVED% CHANGE IN
ACTUALBUDGETYEAR ENDBUDGETBUDGETBUDGET FROM
CLASSIFICATIONFY 02FY 03FY 03FY 04FY 04FY 03 TO FY 04
SALARIES & BENEFITS0$ 8,000$ 8,000$ 0$ 0$ 0.00%
SUPPLIES6,689 13,480 13,480 13,480 13,480 0.00%
MAINTENANCE 0 0 0 0 0 0.00%
PURCHASED SERVICES50,765 70,600 70,600 78,540 78,540 11.25%
CAPITAL OUTLAY0 0 0 0 0 0.00%
DIVISION TOTAL$ 92,08057,454$ 92,080$ 92,020$ 92,020$ (0.07%)
PERSONNEL SUMMARY BY ACTIVITY
REVISEDBASEAPPROVED% CHANGE IN
ACTUALACTUALBUDGETBUDGETBUDGETBUDGET FROM
DIVISIONFY 01FY 02FY 03FY 04FY 04FY 03 TO FY 04
PARKS XTRA EDUCATION0.00.00.00.00.00.00%
DIVISION TOTAL0.00.00.00.00.00.00%
161
ENMI DEVELPMENT FUND
COOCO
This is the sixth year to include the Economicand provides existing businesses the opportunity
Development Fund in the budget document.to expand their operations.
The fund is utilized to account for funds that are
to be used for business attraction and retention.$610,000 will be available for cash assistance in
FY 04. Cash assistance in FY 04 will be
allocated as follows:
This fund is prepared on the modified accrual
basis of accounting. Using this method,
Economic Development Cash Assistance
revenues are recognized when they become
measurable and available to finance expenditures
OrganizationFY 03FY 04
of the current period. Expenditures are
RVP Marketing $50,000$50,000
recognized when the related fund liability is
Home Depot437,321
UCS120,00060,000
incurred with the exception of several items.
Lynntech50,000
The full listing of these exceptions can be found
Northgate Arts Festival10,000
in the Financial Policies on page F-1.
Lane Hospitality200,000
Other500,000
Revenues for the Economic Development Fund
Total$867,321$610,000
will be collected from the Electric, Water,
Wastewater, and Sanitation Funds. The
contributions from these funds will total
As can be seen from the table above, there is
$360,000. Investment earnings of
$500,000 estimated to be available for other
approximately $5,280 are also anticipated in FY
economic development prospects and activities.
04. The Economic Development Funds?
If uncommitted at year-end, these funds will
expenditures are comprised of ?Cash
contribute to the fund balance carried over from
Assistance? payments to various business
year to year. This flexibility gives the City an
prospects. This assistance is aimed at providing
opportunity to work with various new and
prospective businesses with start-up resources
current businesses to ensure that College Station
has a diverse and vibrant economy.
162
CITY OF COLLEGE STATION
ECONOMIC DEVELOPMENT FUND
SUMMARY
FY 03FY 03FY 04FY 04% CHANGE IN
FY 02REVISEDYEAR-ENDBASEAPPROVEDBUDGET FROM
ACTUALBUDGETESTIMATEBUDGETBUDGETFY 03 TO FY 04
BEGINNING BALANCE$ 920,190713,123$ 920,190$ 410,919$ 410,919$
REVENUES
OPERATING TRANSFERS
ELECTRIC FUND$ 215,000214,900$ 315,000$ 215,000$ 315,000 47%
WATER FUND 12,50062,500 12,500 12,500 12,500 0%
SEWER FUND 10,00010,000 20,000 10,000 20,000 100%
SW COLLECTION FUND 12,50012,500 12,500 12,500 12,500 0%
INVESTMENT EARNINGS 16,92036,444 18,350 5,280 5,280 -69%
OTHER 00 0 0 0 N/A
TOTAL REVENUES$ 266,920336,344$ 378,350$ 255,280$ 365,280$ 37%
TOTAL FUNDS AVAILABLE$ 1,187,1101,049,467$ 1,298,540$ 666,199$ 776,199$ -35%
EXPENDITURES AND TRANSFERS
CASH ASSISTANCE$ 962,209122,074$ 867,321$ 500,000$ 610,000$ -37%
OTHER 0 0 20,300 0 0 N/A
TOTAL OPERATING EXPENSES
AND TRANSFERS$ 962,209122,074$ 887,621$ 500,000$ 610,000$ -37%
INCREASE (DECREASE)
FUND BALANCE$ (695,289)214,270$ (509,271)$ (244,720)$ (244,720)$ -65%
GAAP ADJUSTMENT(7,203)
ENDING FUND BALANCE$ 224,901920,190$ 410,919$ 166,199$ 166,199$
ECONOMIC DEVELOPMENT FUND - SOURCES
ECONOMIC DEVELOPMENT FUND - USES
SW
COLLECTION
SEWER
INVESTMEN
FUND
FUND
T EARNINGS
3%
6%
1%
WATER
FUND
3%
ELECTRIC
CASH
FUND
ASSISTANCE
87%
100%
163
COURT SECURITY FEE FUND
full listing of these exceptions can be found in the
In 1999, the State Legislature authorized a Court
Financial Policies on page F-1.
Security Fee for Municipal Court fines. This fee
is paid by those who pay tickets at the College
Court Security Fee revenues are projected to be
Station Municipal Court. This fee can be used to
$76,480 in FY 04.
fund security projects to the Municipal Court.
Expenditures of $168,548 are approved in FY
This fund is prepared using the modified accrual
basis of accounting. This accounting method
04. These expenditures include the salary and
realizes revenues are when they become
benefits associated with the bailiff position at the
measurable and available to finance expenditures
Municipal Court, as well as other security
of the current period. Expenditures are
improvements to the court facility.
recognized when the related fund liability is
incurred with the exception of several items. The
164
CITY OF COLLEGE STATION
COURT SECURITY FEE
FUND SUMMARY
FY 03FY 03FY 04FY 04% CHANGE IN
FY 02REVISEDYEAR-ENDBASEAPPROVEDBUDGET FROM
ACTUALBUDGETESTIMATEBUDGETBUDGETFY 03 TO FY 04
BEGINNING FUND BALANCE$ 126,79097,456$ 126,790$ 113,900$ 113,900$
REVENUES
COURT SECURITY FEES$ 61,40057,487$ 73,000$ 74,460$ 74,460$ 21%
INVESTMENT INTEREST 5,175 3,600 3,560 2,020 2,020 -44%
OTHER 00 0 0 0 N/A
TOTAL REVENUES$ 65,00062,662$ 76,560$ 76,480$ 76,480$ 18%
EXPENDITURES
COURT SECURITY PROJECTS$ 75,0000$ 20,000$ 120,000$ 120,000$ 60%
GEN/ADMIN TRANSFER 32,356 35,000 35,000 48,548 48,548 39%
TRANSFERS OUT 00 34,450 0 0 N/A
TOTAL EXPENDITURES$ 110,00032,356$ 89,450$ 168,548$ 168,548$ 53%
INCREASE (DECREASE)
IN FUND BALANCE$ (45,000)30,306$ (12,890)$ (92,068)$ (92,068)$
GAAP ADJUSTMENT$ (972)
ENDING FUND BALANCE$ 81,790126,790$ 113,900$ 21,832$ 21,832$
COURT SECURITY FEE FUND - SOURCES
COURT SECURITY FEE FUND - USES
GEN/ADMIN
INVESTMENT
TRANSFER
INTEREST
29%
3%
COURT
COURT
SECURITY
SECURITY FEES
PROJECTS
97%
71%
165
COURT TECHNOLOGY FEE FUND
and available to finance expenditures of the
In 1999, the State Legislature authorized a Court
current period. Expenditures are recognized
Technology Fee for Municipal Court fines.
when the related fund liability is incurred with the
Those who pay tickets at the College Station
exception of several items. The full listing of
Municipal Court contribute to this fee. This fee
these exceptions can be found in the Financial
can be used to fund technology projects at the
Policies on page F-1.
Municipal Court facility. Projects could include
enhancements and improvements to the
Court Technology Fee revenues are projected to
Municipal Court computer systems and various
be $103,460 in FY 04. $245,000 in budgeted
other improvements that involve technology.
expenditures is included in the approved FY 04
budget.
This fund is prepared using the modified accrual
basis of accounting. This accounting method
realizes revenue when they become measurable
166
CITY OF COLLEGE STATION
COURT TECHNOLOGY
FUND SUMMARY
FY 03FY 03FY 04FY 04% CHANGE IN
FY 02REVISEDYEAR-ENDBASEAPPROVEDBUDGET FROM
ACTUALBUDGETESTIMATEBUDGETBUDGETFY 03 TO FY 04
BEGINNING FUND BALANCE$ 136,926103,253$ 136,926$ 189,756$ 189,756$
REVENUES
COURT TECHNOLOGY FEES$ 78,20076,153$ 98,000$ 99,960$ 99,960$ 28%
INVESTMENT INTEREST 5,931 7,500 4,830 3,500 3,500 -53%
OTHER 00 0 0 0 N/A
TOTAL REVENUES$ 85,70082,084$ 102,830$ 103,460$ 103,460$ 21%
EXPENDITURES
COURT TECHNOLOGY PROJECTS$ 100,00037,680$ 50,000$ 245,000$ 245,000$ 145%
TOTAL EXPENDITURES$ 100,00037,680$ 50,000$ 245,000$ 245,000$ 145%
INCREASE (DECREASE)
IN FUND BALANCE$ (14,300)44,404$ 52,830$ (141,540)$ (141,540)$
GAAP ADJUSTMENT$ (10,731)
ENDING FUND BALANCE$ 122,626136,926$ 189,756$ 48,216$ 48,216$
COURT TECHNOLOGY FUND - SOURCESCOURT TECHNOLOGY FUND - USES
INVESTMENT
INTEREST
3%
COURT
TECHNOLOGY
FEES
97%
COURT TECH.
PROJECTS
100%
167
POLICE SEIZURE FUND
incurred with the exception of several items. The
This fund accounts for items received by the City
full listing of these exceptions can be found in the
through the Police Department as a result of
Financial Policies on page F-1.
criminal investigations. These funds are used for
one time equipment and other purchases to assist
Police Seizure Fund revenues are estimated to be
in police activities.
$3,110 in FY 04. Total funds available are
expected to be $16,798.
This fund is prepared using the modified accrual
basis of accounting. This accounting method
recognizes revenues when they becomeExpenditures of $2,700 are budgeted for in FY
measurable and available to finance expenditures
04. These expenditures are anticipated to be for
of the current period. Expenditures are
items to assist in police activities.
recognized when the related fund liability is
168
CITY OF COLLEGE STATION
POLICE SEIZURE
FUND SUMMARY
FY 03FY 03FY 04FY 04% CHANGE IN
FY 02REVISEDYEAR-ENDBASEAPPROVEDBUDGET FROM
ACTUALBUDGETESTIMATEBUDGETBUDGETFY 03 TO FY 04
BEGINNING FUND BALANCE$ 13,97822,255$ 13,978$ 13,688$ 13,688$
REVENUES
POLICE SEIZURE REVENUES$ 6,0008,359$ 2,000$ 2,700$ 2,700$ (55.00%)
INVESTMENT EARNINGS 700957 410 410 410 (41.43%)
OTHER 00 0 0 0 N/A
TOTAL REVENUES$ 6,7009,316$ 2,410$ 3,110$ 3,110$ (53.58%)
TOTAL FUNDS AVAILABLE 31,57120,678$ 16,388$ 16,798$ 16,798$ (18.76%)
EXPENDITURES
POLICE SEIZURE PROGRAMS$ 3,50017,367$ 2,700$ 2,700$ 2,700$ (22.86%)
CONTINGENCY 0 0 0 0 0 N/A
TRANSFERS 0 0 0 0 0 N/A
TOTAL EXPENDITURES$ 3,50017,367$ 2,700$ 2,700$ 2,700$ (22.86%)
INCREASE (DECREASE)
IN FUND BALANCE$ 3,200(8,051)$ (290)$ 410$ 410$
GAAP ADJUSTMENT$ (226)
ENDING FUND BALANCE$ 17,17813,978$ 13,688$ 14,098$ 14,098$
POLICE SEIZURE FUND - USES
POLICE SEIZURE FUND - SOURCES
INVEST.
EARNINGS
13%
POLICE
POLICE
SEIZURE
REVENUES
SEIZURE
87%
PROGRAMS
100%
169
GENERAL GOVERNMENT
CAPITAL PROJECTS BUDGET
The City of College Station annually develops a five-in the amount of $11.9 million are also scheduled for
year Capital Improvements Program. The CIP is thenthe new conference center project.
presented for City Council review as part of the annual
budget process. The list consolidates all anticipatedRevenue bonds are issued when a capital asset will
capital needs for which funding authorization exists.reside in one or more of the City's enterprise funds.
The program is also divided into several sectionsRevenue bonds do not normally require voter approval.
depending on the services provided and the funding
source.The 1998 bond elections provided funding
authorization for a wide range of capital projects.
The City only has legal authority to issue generalThese projects included street extensions and
obligation debt after a successful citizen referendum.reconstruction, traffic projects, as well as parks
General Obligation (GO) debt is debt that obligates thedevelopment and parkland acquisition. Improvements
City to repay the issue with ad valorem tax revenues.to Fire Station #2, along with a new fire station (Fire
The City uses GO debt for the acquisition andStation #5), were authorized. Funds were also
development of parks and recreation facilities, rights-of-authorized for the acquisition ofland for a new
way acquisition, construction of arterial streets,cemetery site, City Center and to increase greenway
reconstruction of major arterial streets, and for public/floodplain areas. The City will continue those
buildings such as City offices, libraries, swimming poolsremaining authorized projects in accordance with the
and other general use facilities.five-year CIP plan.
The 1998 November election granted the CityThe successful citizen referendum acknowledged that
authority to issue $24,240,000 in General Obligationthe approved projects would be accomplished without
debt. $4.79 million was issued FY 03. The proceedsincreasing the ad valorem tax rate for debt service.
from this debt issuance will fund the construction of fireHowever, it was anticipated that the ad valorem tax
station 5, the purchase of greenways, streetrate would be increased to pay for Veteran's Park and
rehabilitation, traffic enhancements, and landFire Station #5 operations. In FY 02, an ad valorem
acquisition for the future city center and the extensiontax increase of 4.84 cents per $100 valuation was
of Longmire. The FY 04 Approved Budget includesapproved. Of this increase, 1.84 cents was required
$855,000 in General Obligation debt for Greenwaysfor operating and maintenance expenses associated
projects.with Veteran?s Park and Fire Station #5. In FY 04, no
increase in the ad valorem tax rate is approved.
The City has statutory authority, and City Council
policy allows for the use of non-voter authorized debt
A new 5 year general obligation bond election is
instruments such as certificates of obligation andscheduled for November 2003. If successful this
contract obligations (generally referred to as CO's).election will provide additional general obligation bond
City Council policy allows the City to use suchauthority for future projects important to the future of
instruments for capital items such as the following:College Station.
The purchase and replacement of major
computer systems and other technology-based
items that have useful lives of not more than ten
years.
STREETS, TRAFFIC, SIDEWALKS, AND
TRAILS CAPITAL PROJECTS
The purchase and replacement of major
equipment items such as fire fighting equipment.
Street Rehabilitation Projects
The City has however developed policies and
In FY 04, $1.2 million is approved for rehabilitation to
procedures to provide almost all of this
streets in the Southside area. This is a multi-year effort
equipment without issuing debt.
to rehabilitate the infrastructure in older parts of
College Station. Also in FY 04, $500,000 will fund
The purchase of land and development of land
various street rehabilitation projects. $200,000 of this
for economic development uses.
amount will be used to overlay newly annexed streets,
and $300,000 will be used to rehabilitate thoroughfare
In FY 03, the City issued $780,000 in CO debt for
streets within the City.
various General Government capital projects. The
bulk of this $780,000 will fund the construction of an
Street Extension Projects
intersection at future State Highway 40 and Greens
Street extension projects include $632,404 for
Prairie Road. The FY 04 Budget includes issuing
completing the widening George Bush Dr. from Texas
$15,050,000 in CO?s. This includes $3.1 million for
Avenue to Harvey Road. $722,000 is the anticipated
infrastructure costs associated with the development
project expense for phase II of the Jones Butler Road
the Spring Creek Corporate Campus Phase I. C.O.'s
project. Additionally, the FY 04 Approved Budget
170
projects $2.2 million for the Longmire Drive extension$200,000 to complete the fiber loop, and $100,000
project, $3.7 million toward the widening of Greensto begin setting aside funds for a topographic/aerial
Prairie Road, and $3.4 to for the extension ofmap. Other technology related projects approved for
Dartmouth Drive from Krenek Tap Road to FM 2818.FY 04 include the completion of the replacement of
the public safety computer system, as well as the
These street projects will help to address traffic issuesaddition of several other public safety technology
that have been highlighted in the citizen survey andprojects. These include a police booking system, a
other feedback received from College Station citizens.police field reporting system, and a fire tone out
system.
Street TxDOT Projects
It is anticipated that $580,000 will be used for Texas
CONFERENCE CENTER CAPITAL PROJECTS
Avenue Widening Phase II streetscaping, and
In FY 04, $12,108,750 was the anticipated
$175,000 for the George Bush Drive medians.
Convention Center project expense. This project was
to entail the construction of a conference center facility
TxDOT timing on these projects will determine when
in conjunction with the development of a full service
these expenditures will be made. The City pays ten
hotel. Additionally $1.1 million was projected to cover
percent of right-of-way costs, and also pays for any
the cost of associated utility infrastructure.
enhancements, such as the application of any
streetscaping desired in the project.
Following the presentation of the proposed 2003-
2004 budget, the proposed conference center project
Traffic Projects
was halted and will not be constructed at the proposed
In FY 04, there is no approved new budgetsite with the proposed partner. The City Council is
appropriation for traffic signal enhancements.currently considering options.
However, $72,000 is projected to cover the cost of
widening Holleman and the intersection of Holleman BUSINESS PARK PROJECTS
and Texas Avenue.
In FY 04, there are two significant business park
related projects. These include $2,320,000 for the
Sidewalks and Trails Projects
construction of the Spring Creek Corporate Campus
The City of College Station has worked over the yearsPhase I and $415,000 for development of a new class
to ensure adequate transportation infrastructure forB business center. An additional $250,000 is also
pedestrians and bicyclists. The City has an adoptedincluded in the approved budget for costs associated
sidewalk and bike loop plan. As new developmentwith the existing business park. These include
occurs, sidewalks are an important aspect that must bereimbursement for a fence being built, and funds for
considered. In FY 04, $75,000 for neighborhoodminor improvements in the existing business park
capital improvements is approved. The Andersonfacility.
sidewalk project and the Longmire sidewalk project are
expected to be completed in FY 04.
ADDITIONAL O&M COSTS
The FY 04 budget includes a number of capital projects
PARKS CAPITAL PROJECTS
that have been recently completed and have added
The most significant parks projects for FY 04 are
operations and maintenance expense. In particular,
improvements to the Lincoln Center. The FY 04
the City?s general fund has been and will continue to be
budget includes $623,000 to expand the Lincoln
impacted by capital projects as they come online. The
Center and $350,000 to add a covered multi use
FY 04 Budget includes an additional $229,583 for
pavilion to the facilities. These projects are part of the
operating costs associated with fire station #5, which is
implementation of Tarrow Park Master Plan which the
slated to come online in 2004. The budget also
City Council approved earlier in 2003.
includes $55,100 in costs associated with the
improvements to Lick Creek Park. An additional
PARKLAND DEDICATION CAPITAL PROJECTS
$53,853 will fund the additional maintenance costs
Parkland dedication funds can be used for projects in
associated with the new public safety computer system.
neighborhood parks within the various park zones.
The funds come from a dedication required as new
development occurs in College Station. In FY 04,
projects anticipated to use parkland dedication funds
include $700,000 for Woodway Park development,
$175,000 for a park in Zone 5.
GENERAL GOVERNMENT AND CAPITAL
EQUIPMENT CAPITAL PROJECTS
General government and capital equipment projects
are planned assets that have value to more than one
specific area of City operations. Two main divisions
within this category are public facilities and technology
projects. In FY 04, significant projects include:
$1,255,780 for construction of Fire Station # 5;
$917,000 to replace the City's phone system,
171
GENERAL GOVERNMENT
STREETS, TRAFFIC, SIDEWALKS, AND TRAILS CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2003-2004 THROUGH FISCAL YEAR 2008-2009
PROJECTAPPROVED
PROJECTBUDGETACTUALFY 02-03 BUDGETESTIMATE
NUMBERAMOUNTFY 01-02APPROPRIATIONSFY 02-03
BEGINNING FUND BALANCE:12,214,52221,818,54421,818,544
ADDITIONAL RESOURCES:
GENERAL OBLIGATION BONDS4,501,000 1,693,000 1,693,000
CERTIFICATES OF OBLIGATIONS8,977,600 750,000 750,000
INTERGOVERNMENTAL 768,0009,761 470,000
INTRAGOVERNMENTAL1,254,447 0 148,000
INVESTMENT EARNINGS702,874 300,000 600,000
OTHER329,664 75,000 0
SUBTOTAL ADDITIONAL RESOURCES15,775,346$ 3,586,000$ 3,661,000$
TOTAL RESOURCES AVAILABLE27,989,868$ 25,479,544$ 25,479,544$
STREET REHABILITATION PROJECTS
GRAHAM RD UPGRADE PH IIST00011,718,0001,221,267 0 235,167
2TARROW ST. SOUTHST0002464,0006,065 0 417,084
*STREET REHAB.ST00032,620,5004,665 780,000 0
3FIRST & MAPLE STREET REHABST0201789,25052,855050,000
DOMINIK ST REHABST021675,00024,2480780,000
SECOND STREET PLAZAST0030675,000575,94767,982
WEST PARK (SOUTHSIDE)ST04001,200,000000
COLLEGE PARK/BREEZY HEIGHTS (SOUTHSIDE)2,500,000000
ANNEXATION OVERLAYSST0401200,000000
THOROUGHFARE REHABILITATIONSST0402300,000000
CLOSED PROJECTS 84,9651,154,857
SUBTOTAL$ 780,0003,039,905$ 1,635,198$
STREET EXTENSION PROJECTS
*JONES-BUTLER RD PH IIST00052,036,0002,111 0 583,000
1GEORGE BUSH E. WIDENINGST98042,312,000136,736 182,000 673,682
GEORGE BUSH EAST EXT.ST99161,735,000855,340 0 33,000
*ROCK PRAIRIE RD REALIGNST9923832,000639,373 0 9,844
*VICTORIA OPST9928626,00028,526 0 0
*BARRON ROAD ROWST0006316,0002,154 0 217,000
LONGMIRE EXT-BIRMINGHAM-GRAHAMST0007455,00019,905 0 200,308
*LONGMIRE EXT-GRAHAM-CYPRESS MEADOST01002,594,000183,761 0 431,821
GREENS PRAIRIE RD. WIDENINGST02144,369,000121,593 0 500,000
DARTMOUTH EXTENSION PHASE IIST02113,600,00047,9210 200,000
UNIVERSITY DR. WIDENING DSNST0213250,0000 0 1,000
BARRON ROAD INTERCHANGEST0212675,00000 100,000
GREENS PRAIRIE RD/ARRINGTONST0304750,0000 750,000 750,000
CLOSED PROJECTS 00 42
SUBTOTAL$ 932,0002,037,420$ 3,699,697$
STREET TXDOT PROJECTS
TX AVE STREETSCAPE PH IIST9915500,0000 0 0
GEORGE BUSH DRIVE MEDIANSST0102175,00000 0
SUBTOTAL$ 00$ 0$
1 - George Bush Widening includes $600,000 thoroughfare funds and $890,000 GOB.
2 - Tarrow Street funding includes $272,000 from a grant.
3 - Funded through CDBG Funds.
* - Indicates projects funded through November 1998 G.O. Bond Authorization
172
GENERAL GOVERNMENT
STREETS, TRAFFIC, SIDEWALKS, AND TRAILS CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2003-2004 THROUGH FISCAL YEAR 2008-2009
APPROVED
FY 03-04 BUDGETPROJECTEDPROJECTEDPROJECTEDPROJECTEDPROJECTEDPROJECTED
APPROPRIATIONFY 03-04FY 04-05FY 05-06FY 06-07FY 07-08FY 08-09
18,441,30818,441,3084,007,0441,693,0441,648,0441,603,044 1,558,044
00 0 0 0 0 0
00 1,200,000 0 0 0 0
00 0 0 0 0 0
1,366,3951,366,395 1,000,000 0 0 0 0
270,000270,000 120,000 30,000 30,000 30,000 30,000
0 0 0 0 0 0 0
$ 1,636,3951,636,395$ 2,320,000$ 30,000$ 30,000$ 30,000$ 30,000$
20,077,70320,077,703.29$ 6,327,044$ 1,723,044$ 1,678,044$ 1,633,044$ 1,588,044$
00 0 0 0 0 0
00 0 0 0 0 0
00 0 0 0 0 0
0866,39500000
0000000
0000000
1,200,0001,200,00000000
002,500,0000000
200,000200,00000000
300,000300,00000000
00 0 0 0 0 0
$ 2,566,3951,700,000$ 2,500,000$ 0$ 0$ 0$ 0$
722,0000 722,000 0 0 0 0
632,4040 0 0 0 0 0
00 0 0 0 0 0
00 0 0 0 0 0
150,0000 447,000 0 0 0 0
200,0000 0 0 0 0 0
8,1000 0 0 0 0 0
2,173,7600 0 0 0 0 0
3,747,0000 0 0 0 0 0
3,352,0000 0 0 0 0 0
246,0000 0 0 0 0 0
575,0000 0 0 0 0 0
00 0 0 0 0 0
00 0 0 0 0 0
$ 11,806,2640$ 1,169,000$ 0$ 0$ 0$ 0$
580,0000 0 0 0 0 0
175,0000 0 0 0 0 0
$ 755,0000$ 0$ 0$ 0$ 0$ 0$
173
GENERAL GOVERNMENT
STREETS, TRAFFIC, SIDEWALKS, AND TRAILS CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2003-2004 THROUGH FISCAL YEAR 2008-2009
PROJECTAPPROVED
PROJECTBUDGETACTUALFY 02-03 BUDGETESTIMATE
NUMBERAMOUNTFY 01-02APPROPRIATIONSFY 02-03
TRAFFIC PROJECTS
*TRAFFIC MGMT. IMPROVE.ST0011728,0000 0 0
TRAFFIC SIGNAL ENHAN.ST95113,463,2290 538,000 57,711
HOLLEMAN WIDENINGST0106112,00039,582072,419
JOE ROUTE @ KIMBROUGHST021010,0003,11806,882
GB EAST DRIVE@DOMINIKST0205100,00017,267092,733
GB EAST EAST @HOLLEMANST0206110,00012,842 0 97,158
UNIVERSITY HOME DEPOTST0207135,00012,671 0122,330
HWY 30/6 SIGNAL UPGRADEST021917,49617,496 0 0
TEXAS AVENUE@MANUEL DRIVEST0017100,00011,225 0 88,775
FIRE PRE-EMPTION SYSTEMST9810175,00083,651 0 22,833
CLOSED PROJECTS 021,344 0
SUBTOTAL$ 538,000219,196$ 560,841$
SIDEWALKS & TRAILS
J&D MILLER PARK SIDEWALK/TRAILST020029,250 62,230 0 0
NEIGHBORHOOD/STREETSCAPEST980254,800 0 0 0
BIKE LOOPST94091,348,000 941 0 0
MISC. BIKE TRAILSST9803180,000 0 0 0
TAMU SIDEWALKSST9924400,000 665 400,000 260,000
UNIVERSITY SIDEWALKSCD127598,500 0 0 85,500
LONGMIRE SIDEWALKSST0204207,000 0 0 75,000
ANDERSON SIDEWALKSST0203150,000 779 0 100,000
NEIGHBORHOOD CIPST0012ANNUAL27,066 75,000 75,000
EMERALD FOREST HOAST0218 7,500
CLOSED PROJECTS 00 0
SUBTOTAL$ 475,00091,681$ 603,000$
TRANSFER OUT 00 0
OTHER 025,291 0
DEAN INTERNATIONAL318,675 360,000 270,000
DEBT ISSUANCE COSTS78,000 19,500 19,500
GENERAL & ADMIN. CHARGES260,000 250,000 250,000
TOTAL EXPENDITURES$ 3,354,5006,070,168$ 7,038,236$
GAAP 101,156
ENDING FUND BALANCE:$ 22,125,04421,818,544$ 18,441,308$
Notes:
* - Indicates projects funded through November 1998 G.O. Bond Authorization
174
GENERAL GOVERNMENT
STREETS, TRAFFIC, SIDEWALKS, AND TRAILS CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2003-2004 THROUGH FISCAL YEAR 2008-2009
APPROVED
FY 03-04 BUDGETPROJECTEDPROJECTEDPROJECTEDPROJECTEDPROJECTEDPROJECTED
APPROPRIATIONFY 03-04FY 04-05FY 05-06FY 06-07FY 07-08FY 08-09
00 0 0 0 0 0
00 0 0 0 0 0
72,00000000 0
000000 0
000000 0
00 0 0 0 0 0
00 0 0 0 0 0
00 0 0 0 0 0
00 0 0 0 0 0
00 0 0 0 0 0
00 0 0 0 0 0
$ 72,0000$ 0$ 0$ 0$ 0$ 0$
00 0 0 0 0 0
00 0 0 0 0 0
00 460,000 0 0 0 0
00 180,000 0 0 0 0
00 0 0 0 0 0
00 0 0 0 0 0
132,00049,000 0 0 0 0 0
50,0000 0 0 0 0 0
75,00075,000 75,000 75,000 75,000 75,000 75,000
00 0 0 0 0 0
00 0 0 0 0 0
$ 257,000124,000$ 715,000$ 75,000$ 75,000$ 75,000$ 75,000$
00 0 0 0 0 0
00 0 0 0 0 0
264,000264,000 0 0 0 0 0
00 0 0 0 0 0
350,000350,000 250,000 0 0 0 0
$ 16,070,6592,438,000$ 4,634,000$ 75,000$ 75,000$ 75,000$ 75,000$
0
$ 4,007,04417,639,703$ 1,693,044$ 1,648,044$ 1,603,044$ 1,558,044$ 1,513,044$
175
GENERAL GOVERNMENT
PARKS PROJECTS
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2003-2004 THROUGH FISCAL YEAR 2008-2009
PROJECT APPROVED
PROJECTBUDGETACTUALFY 02-03 BUDGETESTIMATE
NUMBERAMOUNTFY 01-02APPROPRIATIONFY 02-03
BEGINNING FUND BALANCE:$ 757,9784,295,406$ 757,978$
ADDITIONAL RESOURCES:
GENERAL OBLIGATION BONDS0$ 0$ 0$
CERTIFICATES OF OBLIGATIONS129,000 0 0
INTERGOVERNMENTAL 80,0000 80,000
INTRAGOVERNEMENTAL89,000 0 0
INVESTMENT EARNINGS74,057 10,000 25,000
OTHER 67,00067,525 67,000
SUBTOTAL ADDITIONAL RESOURCES359,582$ 172,000$ 172,000$
TOTAL RESOURCES AVAILABLE4,654,988$ 929,978$ 929,978$
PARK PROJECTS
BILLIE MADELEY PARK DEV.PK970645,000 29,81100
OAKS PARK IMPR.PK006728,000 46,562024,068
RAINTREE PARK IMPR.PK006844,000 000
LICK CREEK DEVELOPMENTPK0069511,000 35,85980,000117,000
VETERANS ATHLETIC PARK DEVPK99413,236,000 3,012,561037,000
SOUTHWOOD PARK IMPR.PK0076156,000 0119,00069,000
CENTRAL PARK IMPR.PK010117,000 0017,000
THOMAS POOL IMPR.PK010419,000 0019,000
BEE CREEK LIGHTSPK0303118,000 0033,000
COMMUNITY PARK ADD LAND PURCH.40,000 000
*LINCOLN CENTER EXPTBD 623,000 000
*LINC. CTR. COVERED BASKETBALL PAVILLION350,000 000
FIELD REDEVELOPMENTPK030024,000 034,40024,000
CLOSED PROJECTS 716,31600
DEBT ISSUANCE COST 90000
GENERAL & ADMIN. CHARGES55,000 20,000 20,000
TOTAL EXPENDITURES$ 253,4003,897,010$ 360,068$
GAAP 0
ENDING FUND BALANCE:$ 676,578757,978$ 569,910$
* - FUNDED THROUGH COMMUNITY DEVELOPMENT BLOCK GRANT
176
GENERAL GOVERNMENT
PARKS PROJECTS
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2003-2004 THROUGH FISCAL YEAR 2008-2009
APPROVED
FY 03-04PROJECTEDPROJECTEDPROJECTEDPROJECTEDPROJECTEDPROJECTED
APPROPRIATIONSFY 03-04FY 04-05FY 05-06FY 06-07FY 07-08FY 08-09
$ 569,910569,910$ 24,910$ 26,210$ 27,210$ 28,210$ 29,210$
$ 00$ 0$ 0$ 0$ 0$ 0$
00 0 0 0 0 0
00 0 0 0 0 0
1,013,0001,013,000 0 0 0 0 0
15,00015,000 1,000 1,000 1,000 1,000 1,000
67,00067,000 68,300 69,700 71,100 72,500 74,000
$ 1,095,0001,095,000$ 69,300$ 70,700$ 72,100$ 73,500$ 75,000$
$ 1,664,9101,664,910$ 94,210$ 96,910$ 99,310$ 101,710$ 104,210$
05,00000000
0000000
016,00000000
0394,00000000
018,00000000
0000000
0000000
0000000
085,00000000
40,00040,00000000
451,294623,00000000
350,000350,00000000
89,00089,00068,00069,70071,10072,50074,000
0000000
0000000
20,00020,000 0 0 0 0 0
$ 1,640,000950,294$ 68,000$ 69,700$ 71,100$ 72,500$ 74,000$
$ 24,910714,616$ 26,210$ 27,210$ 28,210$ 29,210$ 30,210$
177
GENERAL GOVERNMENT
PARKLAND DEDICATION
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2003-2004 THROUGH FISCAL YEAR 2008-2009
PROJECTAPPROVED
PROJECTBUDGETACTUALFY 02-03 BUDGETESTIMATE
NUMBERAMOUNTFY 01-02APPROPRIATIONSFY 02-03
BEGINNING FUND BALANCE: 1,212,5271,474,9271,474,927
ADDITIONAL RESOURCES:
CONTRIBUTIONS$ 50,000209,347$ 50,000$
INVESTMENT EARNINGS 5,00094,750 5,000
TRANSFERS IN 00 0
OTHER 00 0
SUBTOTAL ADDITIONAL RESOURCES304,097$ 55,000$ 55,000$
TOTAL RESOURCES AVAILABLE1,516,624$ 1,529,927$ 1,529,927$
PARKLAND DEDICATION FUND
ZONE 1 PARK PK005153,000 0 18,000 22,000
NORTHGATE LINEAR PARKTBD150,000 0 150,000 0
ZONE 2 PARK PK00529,219 0 2,000 0
ZONE 3 (WOLF PEN CREEK) PK0053 5,000 0 0 0
INTRGEN BENCHESPK02128,162 8,162 0 0
BENCH REPLCMNTPK02149,300 5,570 0 0
ZONE 4 PARK PK00545,000 0 20,000 0
ZONE 5 PARK TBD76,842 0 170,000 0
EDELWEISS PARKPK021618,000 0 0 18,000
INTRGEN BENCHESTBD25,000 0 25,000 25,000
SOUTHWOOD PLAYGROUND CVRSTBD22,000 0 0 22,000
SOUTHWOOD AP SIDEWALKS 00 12,000
ZONE 6 PARK PK005651,000 336 88,000 0
SOUTH KNOLL JOGGING TRACKTBD0 0 8,000
BEE CREEK PARK BENCHESTBD0 0 12,000
ZONE 7 PARK PK0057400,202 000
WOODWAY PARKPK9803710,000 4,000 700,000 0
ZONE 8 PARK PK0058612 0 0 0
ZONE 9 PARK PK00590 0 0 0
ZONE 10 PARK PK0060175,000 0 111,000 113,000
SHENANDOAH PARK0 0 0 0
ZONE 11 PARK PK006117,000 27,584 0 0
CLOSED PROJECTS 15,197 0 0
TRANSFER PROJECT 120,000
GENERAL & ADMIN. CHARGES15,000 5,000 5,000
TOTAL EXPENDITURES$ 1,289,000195,849$ 237,000$
GAAP(701)
ENDING FUND BALANCE:$ 240,9271,320,074$ 1,292,927$
178
GENERAL GOVERNMENT
PARKLAND DEDICATION
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2003-2004 THROUGH FISCAL YEAR 2008-2009
APPROVED
FY03-04 BUDGETPROJECTEDPROJECTEDPROJECTEDPROJECTEDPROJECTEDPROJECTED
APPROPRIATIONSFY 03-04FY 04-05FY 05-06FY 06-07FY 07-08FY 08-09
1,292,9271,292,92739,92740,92741,92742,92745,927
$ 50,00050,000$ 0$ 0$ 0$ 0$ 0$
5,0005,000 1,000 1,000 1,000 3,000 3,000
00 0 0 0 0 0
00 0 0 0 0 0
$ 55,00055,000$ 1,000$ 1,000$ 1,000$ 3,000$ 3,000$
$ 1,347,9271,347,927$ 40,927$ 41,927$ 42,927$ 45,927$ 48,927$
00 0 0 0 0 0
150,0000 0 0 0 0 0
120,000118,000 0 0 0 0 0
5,0005,000 0 0 0 0 0
00 0 0 0 0 0
00 0 0 0 0 0
20,0000 0 0 0 0 0
26,00026,000 0 0 0 0 0
00 0 0 0 0 0
00 0 0 0 0 0
00 0 0 0 0 0
00 0 0 0 0 0
90,00090,000 0 0 0 0 0
00 0 0 0 0 0
00 0 0 0 0 0
00 0 0 0 0 0
700,0000 0 0 0 0 0
00 0 0 0 0 0
00 0 0 0 0 0
00 0 0 0 0 0
175,0000 0 0 0 0 0
17,00014,000 0 0 0 0 0
00 0 0 0 0
5,0005,000 0 0 0 0 0
$ 1,308,000258,000$ 0$ 0$ 0$ 0$ 0$
$ 39,9271,089,927$ 40,927$ 41,927$ 42,927$ 45,927$ 48,927$
179
GENERAL GOVERNMENT
FACILITIES AND TECHNOLOGY CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2003-2004 THROUGH FISCAL YEAR 2008-2009
PROJECTTOTAL
PROJECTBUDGETACTUALFY 02-03 BUDGETESTIMATE
NUMBERAMOUNTFY 01- 02APPROPRIATIONSFY 02-03
BEGINNING FUND BALANCE:$ 6,259,4504,466,043$ 6,259,450$
ADDITIONAL RESOURCES:
GENERAL OBLIGATION BONDS$ 2,097,0001,030,000$ 2,097,000$
CERTIFICATES OF OBLIGATIONS2,316,800 57,000 0
INTRAGOVERNMENTAL12,231 0 113,071
CONTRIBUTIONS0 0 0
INVESTMENT EARNINGS218,820 75,000 150,000
OTHER555 0 13,530
SUBTOTAL ADDITIONAL RESOURCES3,578,406$ 2,229,000$ 2,373,601$
TOTAL RESOURCES AVAILABLE8,044,449$ 8,488,450$ 8,633,051$
PUBLIC FACILITIES
LIBRARY BOOK DONATIONSGG9901291,348075,00075,000
*CEMETERY LAND ACQUISITIONGG9905275,000 00275,000
*FIRE STATION # 5GG02011,567,000 1,2201,317,000310,000
*CITY CENTER LAND ACQUISITIONGG00021,560,000 3,20001,651,000
FIRE STATION #1 REHAB.GG0103677,000 93,5220601,000
1MUNICIPAL COURT/FIRE ADMIN BUILDINGGG01003,233,069 820,610113,0692,396,153
CLOSED PROJECTS257,96300
SUBTOTAL$ 1,505,0691,176,515$ 5,308,153$
TECHNOLOGY PROJECTS
HUMAN RESOURCES MODULECO002123,033$ 0$ 0$ 23,030$
PUBLIC SAFETY SYSTEMCO0022800,000 128,4800570,000
AFIX FINGERPRINT SOFTWARECO002325,060 000
POLICE BOOKINGTBD141,000 000
POLICE FIELD REPORTINGTBD100,000 000
FIRE TONE OUT SYSTEMCO040150,000 000
RECORDS STORAGECO0024326,000 23,06657,00050,000
HAND HELD METER READING REPLACEMENTTBD50,000 000
2AS400 ENHANCEMENTCO0100175,000 7,65400
PARD AUTOMATIONTBD171,000 00100,000
FIBER OPTIC LOOPME9701400,000179,0560150,000
PBX (PHONE SYSTEM) REPLACEMENTTBD917,000 000
AUTOMATED CUSTOMER SERVICECO0102207,000 93,277035,000
RADIO REPLACEMENTTBD3,400,000 000
MOBILE DATA TERMINAL REPLACEMENTSTBD222,000 000
ADDITIONAL TECHNOLOGY IMPR.TBD129,000 000
WEB SITE REDESIGNTBD60,000 0060,000
2ATM NETWORK REPLACEMENTTBD500,000 000
TOPOGRAPHIC/AERIAL MAPSTBD630,000 000
SUBTOTAL$ 57,000431,533$ 988,030$
DEBT ISSUANCE COSTS$ 27,30019,200$ 20,000$
TRANSFERS89,00000
OTHER13,74900
GENERAL & ADMIN. CHARGES 60,00055,000 60,000
TOTAL EXPENDITURES$ 1,649,3691,784,997$ 6,376,183$
GAAP ADJUSTMENTGAAP2-$
ENDING FUND BALANCE:$ 6,839,0816,259,450$ 2,256,868$
Notes:
* - Funded through November 1998 G.O. Bond Authorization
1 - Total project of $3,120,000 to be funded as follows: $1,800,000 Electric Fund, $700,000 Water Fund, $250,000 W W Fund and $370,000 Sanitation Fund.
2 - Proposed to be funded through the issuance of Certificates of Obligation.
180
GENERAL GOVERNMENT
FACILITIES AND TECHNOLOGY CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2003-2004 THROUGH FISCAL YEAR 2008-2009
APPROVED
FY 03-04 BUDGETPROJECTEDPROJECTEDPROJECTEDPROJECTEDPROJECTEDPROJECTED
APPROPRIATIONSFY 03-04FY 04-05FY 05-06FY 06-07FY 07-08FY 08-09
$ 2,256,8682,256,868$ 51,368$ 368$ 368$ 3,368$ 6,368$
$ 00$ 0$ 0$ 0$ 0$ 0$
0 0 700,000 0 0 200,000 0
1,017,000 1,017,000 415,000 3,720,000 72,000 0 0
0 0 0 0 0 0 0
90,000 90,000 10,000 20,000 3,000 3,000 3,000
0 0 0 0 0 0 0
$ 1,107,0001,107,000$ 1,125,000$ 3,740,000$ 75,000$ 203,000$ 3,000$
$ 3,363,8683,363,868$ 1,176,368$ 3,740,368$ 75,368$ 206,368$ 9,368$
0000000
0000000
01,255,78000000
0000000
0000000
0000000
0000000
$ 1,255,780-$ -$ -$ -$ -$ -$
$ 00$ 0$ 0$ 0$ 0$ 0$
0100,00000000
0000000
0141,00000000
0100,00000000
050,00000000
50,00050,00041,0000000
0050,0000000
00200,00000200,0000
071,00000000
100,000200,00000000
917,000917,00000000
078,00000000
00100,0003,300,000000
000155,00072,00000
0129,00000000
0000000
00500,0000000
100,000100,000265,000265,000
$ 1,936,0001,167,000$ 1,156,000$ 3,720,000$ 72,000$ 200,000$ 0$
$ 00$ 0$ 0$ 0$ 0$ 0$
0000000
0000000
120,720120,720 20,000 20,000 0 0 0
$ 3,312,5001,287,720$ 1,176,000$ 3,740,000$ 72,000$ 200,000$ 0$
$ 51,3682,076,148$ 368$ 368$ 3,368$ 6,368$ 9,368$
181
GENERAL GOVERNMENT
CONVENTION CENTER
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2003-2004 THROUGH FISCAL YEAR 2008-2009
PROJECT
PROJECTBUDGETACTUALFY 02-03 BUDGETESTIMATE
NUMBERAMOUNTFY 01-02APPROPRIATIONSFY 02-03
BEGINNING FUND BALANCE:$ 8,817,0299,239,193$ 8,817,029$
ADDITIONAL RESOURCES:
CERTIFICATES OF OBLIGATION0$ 11,400,000$ 0$
INTRAGOVERNMENTAL 1,100,0000 600,000
INVESTMENT EARNINGS329,134400,000300,000
SUBTOTAL ADDITIONAL RESOURCES329,134$ 12,900,000$ 900,000$
TOTAL RESOURCES AVAILABLE9,568,327$ 21,717,029$ 9,717,029$
PUBLIC FACILITIES
1CONFERENCE CNTR HWY 30/60 GG000518,000,000 338,434 2,803,038 914,000
2HWY 30/60 INFRASTRUCTUREGG01053,900,000 228,787 0 2,767,000
OTHER 06,549 0
DEBT SERVICE 230,000127,529 230,000
GENERAL & ADMIN CHARGES50,000 50,000 50,000
TOTAL EXPENDITURES$ 3,083,038751,299$ 3,961,000$
GAAP 1
ENDING FUND BALANCE:$ 18,633,9918,817,029$ 5,756,029$
1 - Convention Center funded through $5,500,000 in C.O.s, $500,000 from the Electric Fund, & $600,000 from the Hotel Motel Fund.
2 - Hwy 30/60 Corridor development costs funded through $1,560,000 Electric Fund, $1,690,000 Water Fund, & $400,000 Wastewater Fund.
182
GENERAL GOVERNMENT
CONVENTION CENTER
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2003-2004 THROUGH FISCAL YEAR 2008-2009
APPROVED
FY 03-04 BUDGETPROJECTEDPROJECTEDPROJECTEDPROJECTEDPROJECTEDPROJECTED
APPROPRIATIONSFY 03-04FY 04-05FY 05-06FY 06-07FY 07-08FY 08-09
$ 5,756,0295,756,029$ 4,893,189$ 300,939$ 306,939$ 312,939$ 318,939$
$ 11,900,00011,900,000$ 0$ 0$ 0$ 0$ 0$
250,000250,000 00000
300,000300,00035,0006,0006,0006,0006,000
$ 12,450,00012,450,000$ 35,000$ 6,000$ 6,000$ 6,000$ 6,000$
$ 18,206,02918,206,029$ 4,928,189$ 306,939$ 312,939$ 318,939$ 324,939$
12,108,7505,805,712 4,627,250 0 0 0 0
1,133,0000 0 0 0 0 0
00 0 0 0 0 0
29,75029,750 0 0 0 0 0
41,34041,340 0 0 0 0 0
$ 13,312,8405,876,802$ 4,627,250$ 0$ 0$ 0$ 0$
$ 4,893,18912,329,227$ 300,939$ 306,939$ 312,939$ 318,939$ 324,939$
183
GENERAL GOVERNMENT
BUSINESS PARK
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2003-2004 THROUGH FISCAL YEAR 2008-2009
PROJECTTOTAL
PROJECTBUDGETACTUALFY 02-03 BUDGETESTIMATE
NUMBERAMOUNTFY 01-02APPROPRIATIONSFY 02-03
BEGINNING FUND BALANCE:$ 2,309,2642,435,179$ 2,309,264$
ADDITIONAL RESOURCES:
CERTIFICATES OF OBLIGATIONS$ 3,150,0000$ 0$
INTRAGOVERNMENTAL 00 0
INVESTMENT EARNINGS 150,00084,138 70,000
OTHER74 0 0
SUBTOTAL ADDITIONAL RESOURCES84,212$ 3,300,000$ 70,000$
TOTAL RESOURCES AVAILABLE2,519,391$ 5,609,264$ 2,379,264$
BUSINESS PARK FUND
BUSINESS PARK PHASE II & IIIGG97052,050,000 56,203 0 0
SPRING CREEK CORPORATE CAMPUS PHASE IDE00012,729,00083,424225,000409,000
NEW BUS CENTER BDE00022,750,0000717,0000
000
000
000
OTHER50000
DEBT ISSUANCE COST15,00015,000
GENERAL & ADMIN CHARGES 50,00070,000 50,000
TOTAL EXPENDITURES$ 1,007,000210,127$ 474,000$
GAAP
ENDING FUND BALANCE:$ 4,602,2642,309,264$ 1,905,264$
184
GENERAL GOVERNMENT
BUSINESS PARK
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2003-2004 THROUGH FISCAL YEAR 2008-2009
APPROVED
FY 03-04 BUDGETPROJECTEDPROJECTEDPROJECTEDPROJECTEDPROJECTED PROJECTED
APPROPRIATIONSFY 03-04FY 04-05FY 05-06FY 06-07FY 07-08FY 08-09
$ 1,905,2642,309,264$ 2,165,264$ 360,264$ 390,264$ 420,264$ 450,264$
$ 3,150,0003,150,000$ 500,000$ 0$ 0$ 0$ 0$
00 0 0 0 0 0
100,000100,000 30,000 30,000 30,000 30,000 0
0 0 0 0 0 0 0
$ 3,250,0003,250,000$ 530,000$ 30,000$ 30,000$ 30,000$ 0$
$ 5,155,2645,559,264$ 2,695,264$ 390,264$ 420,264$ 450,264$ 450,264$
250,000250,000 0 0 0 0 0
2,320,0002,320,00000000
0415,0002,335,0000000
0000000
0000000
0000000
05,00000000
000000
00 0 0 0 0 0
$ 2,990,0002,570,000$ 2,335,000$ 0$ 0$ 0$ 0$
$ 2,165,2642,989,264$ 360,264$ 390,264$ 420,264$ 450,264$ 450,264$
185
Embracing the Past
Exploring the Future
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COMBINED UTILITY FUNDS
The combined utility funds account for revenues
Residential and commercial usage is projected to
and expenditures in all of the utility related funds
increase by 2% in FY 04. Additionally, a rate
in the City. These include Electric, Water, and
change to generate a 4% revenue is approved for
Wastewater activities.
FY 04. The rate change has been forecast for a
number of years and is a result of the capital
The Electric, Water and Wastewater Funds are
projects constructed in recent years including the
prepared on the modified accrual basis where
expansion of the Lick Creek wastewater
cash transactions are included in the budget
treatment plant.
presentation in lieu of non cash transactions such
as depreciation. The focus is on the net change
Wastewater Fund operating expenditures are
in working capital.
projected to be $4,600,967 or a 4.7% increase
over the FY 03 revised budget.
Electric Fund revenue is approved to be
$48,354,700 and expenditures are approved at
The approved budget includes $186,960 in
$44,943,565 in FY 04.
SLAs for the Wastewater Division. These SLAs
include $33,500 for TCEQ mandate permit
Water Fund revenue for FY 04 is estimated to be
renewals, $28,000 for maintenance of
$9,316,700. This is 1.3% below the FY 03 year
equipment to help deal with power interruptions
end estimate of $9,437,663. This slight decline
and blackouts, $74,000 for additional equipment
is due to revenues received from the sale of the
for the sewer television van, $32,750 for
Park Place Water Tower property in FY 03. No
SCADA equipment, $5,000 for training for
additional revenues for the sale of City property
is anticipated for FY 04.technical personnel. $13,710 is also included to
replace uninterrupted power supply devices.
Customer growth is projected to be 3% based on
historical trends, overall economic indicators and
FY 04 Wastewater Fund nonoperating
population projections; however, weather
expenditures is approved to be $4,530,908 or
conditions may impact water consumption.
4.6% above the FY 03 revised budget.
There are no water rate changes approved in FY
Combined Utility Revenue Bonds are issued to
04.
provide for capital expansion and replacements
for the various utility services. No utility revenues
FY 04 operating expenditures in the Water Fund
bonds are projected in FY 04 for water capital
are projected to be approximately $5,000,895 or
projects. $4,000,000 in utility revenue bonds
7.5% above the FY 03 revised budget.
are projected for wastewater capital projects in
FY 04.
SLAs in the Water Division total $199,800 in
the FY 04 Approved Budget. These SLA?s
include $72,800 for the equipment to assist with
power interruptions and blackouts, $40,000 for
protective coating on pump stations, $12,000
for chlorine covers, $25,000 for SCADA
equipment, $5,000 to train technical personnel,
and $45,000 to design a drainage structure.
The FY 04 approved non operating budget is
$13,802,687 or an increase of 177% over the
FY 03 revised budget. The large portion of this
increase is the $10,400,000 included for capital
projects. Existing resources in the Water Fund
will be used for capital projects rather than debt.
Total Wastewater Fund revenue is projected to be
$9,477,800. This is 11.24% higher than the FY
03 revised budget estimate.
187
PUBLIC UTILITIES
CITY MANAGER
DIRECTOR
WATER AND
ADMINISTRATION
ELECTRIC
WASTEWATER
MANAGER
MANAGER
MANAGER
TECHNICAL
ADMINISTRATION
ENVIRONMENTAL
SERVICES
DISPATCHFIELD
WAREHOUSE
OPERATIONS
ELECTRICAL
PLANT
OPERATIONS
188
CITY OF COLLEGE STATION
ELECTRIC FUND
FUND SUMMARY
FY 03FY 03FY 04FY 04% CHANGE IN
FY 02REVISEDYEAR-ENDBASEAPPROVEDBUDGET FROM
ACTUALBUDGETESTIMATEBUDGETBUDGETFY 02 TO FY 03
REVENUES
TOTAL REVENUES$ 47,759,00045,826,061$ 46,913,650$ 48,354,700$ 48,354,700$ 1.25%
TOTAL EXPENDITURES/TRANSFERS$ 44,948,17046,062,984$ 53,909,903$ 44,460,244$ 45,043,565$ 0.21%
INCREASE (DECREASE) IN
WORKING CAPITAL$ 2,810,830(236,923)$ (6,996,253)$ 3,894,456$ 3,311,135$
BEGINNING WORKING CAPITAL$ 14,546,84314,783,766$ 14,546,843$ 7,550,590$ 7,550,590$
ENDING WORKING CAPITAL$ 17,357,67314,546,843$ 7,550,590$ 11,445,046$ 10,861,725$
189
CITY OF COLLEGE STATION
WATER FUND
FUND SUMMARY
FY 03FY 03FY 04FY 04% CHANGE IN
FY 02REVISEDYEAR-ENDBASEAPPROVEDBUDGET FROM
ACTUALBUDGETESTIMATEBUDGETBUDGETFY 03 TO FY 04
REVENUES
RESIDENTIAL$ 6,530,0006,242,414$ 6,450,000$ 6,579,000$ 6,579,000$ 0.75%
COMMERCIAL/INDUSTRIAL 1,888,223 1,957,000 1,850,000 1,887,000 1,887,000 (3.58%)
OTHER OPERATING 541,702 455,000 516,000 526,400 526,400 15.69%
INVESTMENT EARNINGS 426,223 550,000 300,000 306,000 306,000 (44.36%)
OTHER NONOPERATING 44,131 16,000 321,663 18,300 18,300 14.4%
TOTAL REVENUES$ 9,508,0009,142,693$ 9,437,663$ 9,316,700$ 9,316,700$ (2.01%)
EXPENDITURES AND TRANSFERS
PRODUCTION$ 3,142,4311,518,752$ 2,992,971$ 3,087,272$ 3,308,897$ 5.30%
DISTRIBUTION 1,500,460 559,733 601,606 562,489 562,489 0.49%
CAPITAL OUTLAY 0 0 181,646 142,746 142,746 N/A
ENVIRONMENTAL SERVICES 563,321 0 0 0 0 N/A
PAY PLAN/BENEFIT ADJUSTMENTS 0 0 4,214 0 0 N/A
NET GEN./ADMIN. TRANSFERS 873,643 885,270 885,270 880,486 916,763 3.56%
OTHER 6,599 0 0 0 0 N/A
CONTINGENCY 0 64,382 0 70,000 70,000 8.73%
TOTAL OPERATING
EXPEND. AND TRANSFERS$ 4,651,8164,462,775$ 4,665,707$ 4,742,993$ 5,000,895$ 7.50%
NONOPERATING EXPENDITURES
ECONOMIC DEVELOPMENT$ 12,50062,500$ 12,500$ 12,500$ 12,500$ 0.00%
DEBT SERVICE TRANSFER 2,054,563 2,525,390 2,285,390 2,490,947 2,490,947 (1.36%)
OTHER 0 65,882 0 0 0 (100.00%)
CAPITAL PROJECTS FUNDING 0 1,481,646 1,300,000 10,400,000 10,400,000 601.92%
EMPLOYEE BENEFITS TRANSFER 0 0 0 0 0
RETURN ON INVESTMENT 861,300 893,200 893,200 899,240 899,240 0.68%
TOTAL NONOPERATING EXPEND.$ 4,978,6182,978,363$ 4,491,090$ 13,802,687$ 13,802,687$ 177.24%
TOTAL EXPENDITURES/TRANSFERS$ 9,630,4347,441,138$ 9,156,797$ 18,545,680$ 18,803,582$ 95.25%
INCREASE (DECREASE) IN
WORKING CAPITAL$ (122,434)1,701,555$ 280,866$ (9,228,980)$ (9,486,882)$
BEGINNING WORKING CAPITAL$ 11,117,8119,416,256$ 11,117,811$ 11,398,677$ 11,398,677$
ENDING WORKING CAPITAL$ 10,995,37711,117,811$ 11,398,677$ 2,169,697$ 1,911,795$
WATER FUND - SOURCESWATER FUND - USES
GEN./ADMIN.
OTHER
TRANSFERS
OPERATING
INVEST.
18%
CONTING.
6%
EARNINGS
COMM./
1%
CAPITAL
3%
INDUSTRIAL
OUTLAY
20%
3%
RESIDENT.
DISTRIBUT.
PRODUCT.
71%
11%
67%
190
CITY OF COLLEGE STATION
WATER O&M
SUMMARY
EXPENDITURE BY ACTIVITY CENTER
REVISEDESTIMATEDBASEAPPROVED% CHANGE IN
ACTUALBUDGETYEAR ENDBUDGETBUDGETBUDGET FROM
ACTIVITY CENTERFY 02FY 03FY 03FY 04FY 04FY 03 TO FY 04
PRODUCTION1,518,752$ 3,331,097$ 3,174,617$ 3,230,018$ 3,451,643$ 3.62%
DISTRIBUTION1,500,460 559,733 601,606 562,489 562,489 0.49%
ENGINEERING SUPPORT563,321 0 0 0 0 N/A
WATER FUND TOTAL3,582,533$ 3,890,830$ 3,776,223$ 3,792,507$ 4,014,132$ 3.17%
EXPENDITURE BY CLASSIFICATION
REVISEDESTIMATEDBASEAPPROVED% CHANGE IN
ACTUALBUDGETYEAR ENDBUDGETBUDGETBUDGET FROM
CLASSIFICATIONFY 02FY 03FY 03FY 04FY 04FY 03 TO FY 04
SALARIES & BENEFITS1,420,511$ 1,449,922$ 1,462,203$ 1,451,547$ 1,473,372$ 1.62%
SUPPLIES131,270 482,399 478,385 472,153 524,753 8.78%
MAINTENANCE 376,735 98,801 91,890 97,069 97,069 (1.75%)
PURCHASED SERVICES1,454,937 1,678,062 1,562,099 1,628,992 1,739,192 3.64%
CAPITAL OUTLAY199,080181,646 181,646 142,746 179,746 (1.05%)
WATER FUND TOTAL3,582,533$ 3,890,830$ 3,776,223$ 3,792,507$ 4,014,132$ 3.17%
PERSONNEL SUMMARY BY ACTIVITY CENTER
REVISEDBASEAPPROVED% CHANGE IN
ACTUALACTUALBUDGETBUDGETBUDGETBUDGET FROM
ACTIVITY CENTERFY 01FY 02FY 03FY 04FY 04FY 03 TO FY 04
PRODUCTION6.06.031.031.031.00.00%
DISTRIBUTION15.015.00.00.00.00.00%
ENGINEERING SUPPORT10.010.00.00.00.00.00%
WATER FUND TOTAL31.031.031.031.031.00.00%
SERVICE LEVEL ADJUSTMENTS
WATER PRODUCTION
Equipment for interuption/blackouts$72,800
Protective Coating on Pump Station40,000
Chlorine covers12,000
SCADA equipment25,000
Training for technical personnel5,000
Design of drainage structure45,000
WATER FUND199,800$
191
Debt Service Requirements
Water Fund
ALL SERIES
PRINCIPAL
FISCALFISCAL YEAR OUTSTANDING
YEARPRINICIPALINTERESTPAYMENTOCT. 1
FY041,157,0681,333,8792,490,94727,137,687
FY051,256,8631,275,8072,532,67025,980,619
FY061,307,3581,212,3752,519,73324,723,756
FY071,179,9531,153,0692,333,02223,416,398
FY081,240,6861,097,5142,338,19922,236,445
FY091,299,3691,037,5882,336,95620,995,760
FY101,366,540968,5812,335,12119,696,391
FY111,436,549891,4112,327,96018,329,852
FY121,510,559813,2292,323,78816,893,302
FY131,587,207736,2212,323,42815,382,743
FY141,663,643656,6972,320,34013,795,536
FY151,739,068571,9192,310,98712,131,893
FY161,829,592481,7202,311,31210,392,826
FY171,838,805388,3272,227,1328,563,233
FY181,711,156297,8582,009,0146,724,429
FY191,396,634218,9271,615,5605,013,273
FY201,473,411146,0641,619,4753,616,639
FY211,554,87769,3731,624,2512,143,227
FY22588,35015,076603,426588,350
Water Debt Service
2,000,000
1,750,000
1,500,000
1,250,000
1,000,000
750,000
500,000
250,000
0
PRINICIPALINTEREST
192
CITY OF COLLEGE STATION
WASTEWATER FUND
FUND SUMMARY
FY 03FY 03FY 04FY 04% CHANGE IN
FY 02REVISEDYEAR-ENDBASEAPPROVEDBUDGET FROM
ACTUALBUDGETESTIMATEBUDGETBUDGETFY 03 TO FY 04
REVENUES
RESIDENTIAL$ 6,987,5006,718,484$ 7,192,000$ 7,335,800$ 7,623,500$ 9.10%
COMMERCIAL/INDUSTRIAL 1,121,061 1,157,500 1,350,000 1,377,000 1,431,000 23.63%
OTHER OPERATING 323,038 225,000 305,000 311,100 311,100 38.27%
INVESTMENT EARNINGS 127,455 150,000 100,000 102,000 102,000 (32.00%)
OTHER NONOPERATING 25,935 0 10,000 10,200 10,200 N/A
TOTAL REVENUES$ 8,520,0008,315,973$ 8,957,000$ 9,136,100$ 9,477,800$ 11.24%
EXPENDITURES AND TRANSFERS
SEWER TREATMENT$ 1,204,6531,813,719$ 1,143,441$ 1,143,441$ 1,288,769$ 6.98%
SEWER COLLECTION 1,117,804 2,102,074 2,156,714 2,201,023 2,241,773 6.65%
CAPITAL OUTLAY 0 169,773 169,000 121,873 146,873 (13.49%)
PAY PLAN ADJUSTMENTS 0 0 0 0 N/A
NET GEN./ADMIN. TRANSFERS 746,025 857,053 857,053 858,342 863,552 0.76%
OTHER 2,289 0 0 0 0 N/A
CONTINGENCY 0 59,742 0 60,000 60,000 0.43%
TOTAL OPERATING
EXPEND. AND TRANSFERS$ 4,393,2953,679,837$ 4,326,208$ 4,384,679$ 4,600,967$ 4.73%
NONOPERATING EXPENDITURES
ECONOMIC DEVELOPMENT$ 10,00010,000$ 10,000$ 10,000$ 20,000$ 100.00%
DEBT SERVICE TRANSFER 3,166,265 3,509,108 3,509,108 3,571,608 3,571,608 1.78%
CAPITAL PROJECTS 0 0 0 0
OTHER 0 1,800 0 0 0 (100.00%)
RETURN ON INVESTMENT 719,500 817,000 817,000 939,300 939,300 14.97%
0
TOTAL NONOPERATING EXPEND.$ 4,337,9083,895,765$ 4,336,108$ 4,520,908$ 4,530,908$ 4.45%
TOTAL EXPENDITURES/TRANSFERS$ 8,731,2037,575,602$ 8,662,316$ 8,905,587$ 9,131,875$ 4.59%
INCREASE (DECREASE) IN
WORKING CAPITAL$ (211,203)740,371$ 294,684$ 230,513$ 345,925$
BEGINNING WORKING CAPITAL$ 3,757,0383,016,667$ 3,757,038$ 4,051,722$ 4,051,722$
ENDING WORKDING CAPITAL$ 3,545,8353,757,038$ 4,051,722$ 4,282,235$ 4,397,647$
WASTEWATER FUND - USES
WASTEWATER FUND - SOURCES
DEBT
ROI
TREAT.
OTHER
SERVICE
10%
14%
OPERATING
INVESTMENT
COMMERCIAL/
TRANSFER
3%
EARNINGS
INDUSTRIAL
39%
1%
15%
COLLECT
25%
RESIDENTIAL
CAPITAL
GEN./ADMI
81%
OUTLAY
N.
CONTING.
2%
TRANSFERS
1%
193
CITY OF COLLEGE STATION
WASTEWATER O&M
SUMMARY
EXPENDITURE BY ACTIVITY CENTER
REVISEDESTIMATEDBASEAPPROVEDAPPROVED% CHANGE IN
ACTUALBUDGETYEAR ENDBUDGETSLASBUDGETBUDGET FROM
ACTIVITYFY 02FY 03FY 03FY 04FY 04FY 04FY 03 TO FY 04
TREATMENT1,813,719$ 1,374,326$ 1,312,045$ 1,265,314$ 121,210$ 1,386,524$ 0.89%
COLLECTION1,117,804 2,102,074 2,156,714 2,201,023 89,868 2,290,891 8.98%
WASTEWATER FUND TOTAL2,931,523$ 3,476,400$ 3,468,759$ 3,466,337$ 211,078$ 3,677,415$ 5.78%
EXPENDITURE BY CLASSIFICATION
REVISEDESTIMATEDBASEAPPROVEDAPPROVED% CHANGE IN
ACTUALBUDGETYEAR ENDBUDGETSLASBUDGETBUDGET FROM
CLASSIFICATIONFY 02FY 03FY 03FY 04FY 04FY 04FY 03 TO FY 04
SALARIES & BENEFITS1,526,936$ 1,570,687$ 1,588,824$ 1,616,481$ 24,118$ 1,640,599$ 4.45%
SUPPLIES290,885 475,337 429,832 480,337 22,000 502,337 5.68%
MAINTENANCE 368,329 182,081 177,153 172,675 13,710 186,385 2.36%
PURCHASED SERVICES722,573 1,078,622 1,103,277 1,074,971 151,250 1,226,221 13.68%
CAPITAL OUTLAY22,800 169,673 169,673 121,873 0 121,873 (28.17%)
WASTEWATER FUND TOTAL2,931,523$ 3,476,400$ 3,468,759$ 3,466,337$ 211,078$ 3,677,415$ 5.78%
PERSONNEL SUMMARY BY ACTIVITY CENTER
REVISEDBASEAPPROVEDAPPROVED% CHANGE IN
ACTUALACTUALBUDGETBUDGETSLASBUDGETBUDGET FROM
ACTIVITYFY 01FY 02FY 03FY 04FY 04FY 04FY 03 TO FY 04
TREATMENT20.021.00.00.00.00.00.00%
COLLECTION16.017.038.038.00.038.00.00%
WASTEWATER FUND TOTAL36.038.038.038.00.038.00.00%
SERVICE LEVEL ADJUSTMENTS
TCEQ Mandate permit renewals 33,500$
Equipment maintenance for interuptions/blackouts28,000
Equipment of the TV Sewer Van74,000
SCADA Equipment25,000
SCADA Workstation Computer7,750
Training for Technical Personnel5,000
Uninterupted Power
Supply--replacement cost
13,710
WASTEWATER FUND$186,960
* Collection cost center includes $121,873 budgeted in non-departmental account
*Collection cost center includes $47,800 in SLA's budgeted in non-departmental account
194
Debt Service Requirements
Wastewater
ALL SERIES
PRINIPL
CA
FISCALFISCAL YEAR OUTSTANDING
YEARPRINCIPALINTERESTPAYMENTOCT. 1
FY041,814,6821,592,9263,407,60837,819,563
FY052,006,7291,738,7603,745,48936,004,881
FY062,058,3211,640,5773,698,89833,998,153
FY072,024,1511,544,1103,568,26131,939,832
FY082,080,5051,452,1403,532,64529,915,681
FY092,136,2461,358,4563,494,70227,835,176
FY102,203,9991,254,5383,458,53725,698,930
FY112,267,9141,142,1023,410,01623,494,931
FY122,342,5791,028,1263,370,70521,227,017
FY132,419,605913,9313,333,53618,884,438
FY142,344,343799,0283,143,37116,464,833
FY151,970,430690,9592,661,38914,120,490
FY162,073,080586,5582,659,63812,150,060
FY172,128,129477,4182,605,54710,076,980
FY181,902,789372,1742,274,9637,948,851
FY 191,464,823284,0991,748,9216,046,062
FY 201,545,556205,3711,750,9284,581,240
FY 211,625,765122,6121,748,3773,035,683
FY 22776,89159,154836,0451,409,918
FY 23307,33928,761336,101633,028
FY 24325,6889,771335,459325,688
WasteWater Debt Service
4,000,000
3,500,000
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
PRINCIPALINTEREST
195
SANITATION FUND
The Sanitation Fund is an enterprise fund that
approximately 2.66% over the FY 03 revised
accounts for the activities of collecting and
budget. The residential and commercial
disposing of residential and commercial refuse
customer bases are expected to grow by 2%
in the City. This service includes once a week
based on analysis of building permits and
residential collection, once a week bulky item
growth.
pickup, once a week brush/yard clippings pick
up, and once per week recycling pick up. The
Operating expenditures for the Sanitation Fund
recycling program and Clean and Green
in FY 04 are expected to increase 1.19% from
activities are designed to help reduce the
the FY 03 revised budget.
amount of solid waste deposited into the landfill.
The Sanitation Fund also funds the street
Non-operating expenditures in the Sanitation
sweeping operations of the City.
Fund are expected to rise 6.45% from the
previous fiscal year.
This fund is prepared on the modified accrual
basis where cash transactions are included in
The Sanitation Fund will continue to provide
the budget presentation in lieu of non cash
funding for Keep Brazos Beautiful, an outside
transactions such as depreciation. The focus is
agency dedicated to beautification and litter
on the net change in working capital.
abatement. College Station?s portion of Keep
Brazos Beautiful?s approved budget for FY 04
Revenues for the Sanitation Fund are budgeted
totals $65,000.
at $4,771,580 in FY 04. This is an increase of
196
CITY OF COLLEGE STATION
SANITATION FUND
SUMMARY
FY 03FY 03FY 04FY 04% CHANGE IN
FY 02REVISEDYEAR-ENDBASEAPPROVEDBUDGET FROM
ACTUALBUDGETESTIMATEBUDGETBUDGETFY 03 TO FY 04
REVENUES
RESIDENTIAL$ 2,817,0602,575,734$ 2,880,000$ 2,937,600$ 2,937,600$ 4.28%
COMMERCIAL/INDUSTRIAL 1,669,082 1,717,000 1,724,000 1,758,480 1,758,480 2.42%
OTHER OPERATING 50,253 53,000 43,800 44,700 44,700 (15.66%)
INVESTMENT EARNINGS 52,535 55,000 30,200 30,800 30,800 (44.00%)
OTHER NONOPERATING 25,253 6,000 100 0 0 (100.00%)
TOTAL REVENUES$ 4,648,0604,372,857$ 4,678,100$ 4,771,580$ 4,771,580$ 2.66%
EXPENDITURES AND TRANSFERS
RESIDENTIAL$ 2,240,6352,088,480$ 2,236,377$ 2,204,919$ 2,218,916$ (0.97%)
COMMERCIAL 1,886,119 1,700,628 1,701,728 1,713,003 1,719,243 1.09%
GENERAL & ADMIN. TRANSFERS 389,731 416,871 416,871 442,623 447,833 7.43%
OUTSIDE AGENCY FUNDING 15,000 40,000 15,000 65,000 65,000 62.50%
CONTINGENCY 0 49,743 0 50,000 50,000 0.52%
TOTAL OPERATING
EXPEND. AND TRANSFERS$ 4,447,8774,379,330$ 4,369,976$ 4,475,545$ 4,500,992$ 1.19%
NONOPERATING EXPENDITURES
ECONOMIC DEVELOPMENT$ 12,50012,500$ 12,500$ 12,500$ 12,500$ 0.00%
OTHER NON OPERATING 0 1,000 0 0 0 (100.00%)
RETURN ON INVESTMENT 294,200 310,000 310,000 331,855 331,855 7.05%
TOTAL NONOPERATING
EXPENDITURES$ 323,500306,700$ 322,500$ 344,355$ 344,355$ 6.45%
TOTAL OPERATING AND
NONOPERATING EXP & TRANSFERS$ 4,771,3774,686,030$ 4,692,476$ 4,819,900$ 4,845,347$ 1.55%
INCREASE (DECREASE) IN
WORKING CAPITAL$ (123,317)(313,173)$ (14,376)$ (48,320)$ (73,767)$
BEGINNING WORKING CAPITAL$ 1,305,1231,618,296$ 1,305,123$ 1,290,747$ 1,290,747$
ENDING WORKING CAPITAL$ 1,181,801,305,123$ 1,290,746$ 1,242,427$ 1,216,987$ 0
SANITATION FUND - SOURCESSANITATION FUND - USES
OTHER
RESIDENTIAL
INVESTMENT
OPERATING
47%
EARNINGS
1%
1%
CONTINGENCY
COMM./
1%
INDUSTRIAL
37%
RESIDENTIAL
62%
COMMERCIAL
35%
197
CITY OF COLLEGE STATION
SANITATION
SUMMARY
EXPENDITURE BY ACTIVITY
REVISEDESTIMATEDBASEAPPROVED% CHANGE IN
ACTUALBUDGETYEAR ENDBUDGETBUDGETBUDGET FROM
ACTIVITYFY 02FY 03FY 03FY 04FY 04FY 03 TO FY 04
RESIDENTIAL COLLECTION2,088,480$ 2,240,635$ 2,261,804$ 2,204,919$ 2,218,916$ (0.97%)
COMMERCIAL COLLECTION1,886,119 1,700,628 1,701,728 1,713,003 1,719,243 1.09%
DIVISION TOTAL3,974,599$ 3,941,263$ 3,963,532$ 3,917,922$ 3,938,159$ (0.08%)
EXPENDITURE BY CLASSIFICATION
REVISEDESTIMATEDBASEAPPROVED% CHANGE IN
ACTUALBUDGETYEAR ENDBUDGETBUDGETBUDGET FROM
CLASSIFICATIONFY 02FY 03FY 03FY 04FY 04FY 03 TO FY 04
SALARIES & BENEFITS$1,281,090$1,378,841$1,378,841$1,408,511$1,428,7483.62%
SUPPLIES193,530211,630212,201211,631211,6310.00%
MAINTENANCE615,327455,762475,416440,100440,100(3.44%)
PURCHASED SERVICES1,884,6521,853,0301,855,0741,857,6801,857,6800.25%
CAPITAL OUTLAY042,00042,00000(100.00%)
DIVISION TOTAL3,974,599$ 3,941,263$ 3,963,532$ 3,917,922$ 3,938,159$ (0.08%)
PERSONNEL SUMMARY BY ACTIVITY
REVISEDBASEAPPROVED% CHANGE IN
ACTUALACTUALBUDGETBUDGETBUDGETBUDGET FROM
ACTIVITYFY 00FY 01FY 02FY 04FY 04FY 03 TO FY 04
RESIDENTIAL COLLECTION24.524.525.525.525.50.00%
COMMERCIAL COLLECTION10.011.011.011.011.00.00%
DIVISION TOTAL34.535.536.536.536.50.00%
198
PARKING ENTERPRISE FUND
The Parking Enterprise Fund was created to
account for revenues and expenditures resultingExpenditures related to the Patricia Street
from operation of the City?s parking facilities.parking lot and the College Main Parking Garage
These revenues come from the Patricia Streetare forecast to be $407,033. This includes a
parking lot, the College Main Parking Garage,
SLA in the amount of $14,250 for the purchase
and the metered on street parking in theof citation computer and digital camera for
Northgate area.parking enforcement officers.
This fund is prepared on the modified accrualThe debt service for the parking garage is
basis where cash transactions are included in theapproved to be paid out of the Parking Enterprise
budget presentation in lieu of non cashFund in FY 04. The debt service payment is
transactions such as depreciation. The focus is$511,015 in FY 04. In the last two years the
on the net change in working capital.debt service was paid for out of a different
funding source.
Revenues from the Patricia Street parking lot
fees, the parking garage, and the meteredTotal expenditures in the Parking Enterprise
parking are projected to be $444,100 andFund are approved to be $918,048.
parking fines are projected to be $94,500 in FY
04.
199
CITY OF COLLEGE STATION
PARKING ENTERPRISE
FUND SUMMARY
FY 03FY 03FY 04FY 04% CHANGE IN
FY 02REVISEDYEAR-ENDBASEAPPROVEDBUDGET FROM
ACTUALBUDGETESTIMATEBUDGETBUDGETFY 03 TO FY 04
BEGINNING FUND BALANCE$ 833,3221,108,810$ 833,322$ 1,055,843$ 1,055,843$
REVENUES
PARKING FEES$ 374,000364,177$ 435,440$ 444,100$ 444,100$ 18.74%
PARKING FINES 87,884 82,000 92,600 94,500 94,500 15.24%
INVESTMENT EARNINGS 50,736 0 24,600 25,100 25,100 N/A
OTHER 076,646 0 0 0 N/A
TOTAL REVENUES$ 456,000579,443$ 552,640$ 563,700$ 563,700$ 23.62%
EXPENDITURES
PARKING OPERATIONS$ 367,556408,861$ 330,119$ 368,560$ 385,135 4.78%
GENERAL AND ADMIN TRANSFER 13,000 0 0 21,898 21,898 N/A
CAPITAL OUTLAY 114,376 0 0 0 0 N/A
TRANSFERS/DEBT SERVICE 225,000 0 0 0 511,015 N/A
CONTINGENCY 0 3 0 0 0 (100.00%)
TOTAL EXPENDITURES$ 367,559761,237$ 330,119$ 390,458$ 918,048$ 149.77%
GAAP ADJUSTMENT$ (93,694)
INCREASE (DECREASE)
IN FUND BALANCE$ 88,441(181,794)$ 222,521$ 173,242$ (354,348)$
ENDING FUND BALANCE$ 921,763833,322$ 1,055,843$ 1,229,085$ 701,495$
PARKING ENTERPRISE FUND - USES
PARKING ENTERPRISE FUND - SOURCES
INVESTMENT
EARNINGS
PARKING FINES
4%
PARKING
17%
TRANS./DEBT
OPERATIONS
SERVICE
42%
56%
GENERAL AND
PARKING FEES
ADMIN
79%
TRANSFER
2%
200
CITY OF COLLEGE STATION
PARKING ENTERPRISE FUND
DIVISION SUMMARY
EXPENDITURE BY ACTIVITY
REVISEDESTIMATEDBASEAPPROVED% CHANGE IN
ACTUALBUDGETYEAR ENDBUDGETBUDGETBUDGET FROM
DIVISIONFY 02FY 03FY 03FY 04FY 04FY 03 TO FY 04
PARKING$408,860$367,556$329,751$368,560$385,1354.78%
DIVISION TOTAL408,860$ 367,556$ 329,751$ 368,560$ 385,135$ 4.78%
EXPENDITURE BY CLASSIFICATION
REVISEDESTIMATEDBASEAPPROVED% CHANGE IN
ACTUALBUDGETYEAR ENDBUDGETBUDGETBUDGET FROM
CLASSIFICATIONFY 02FY 03FY 03FY 04FY 04FY 03 TO FY 04
SALARIES & BENEFITS$153,916$222,519$174,148$224,027$226,3521.72%
SUPPLIES35,93518,73823,72618,73831,68869.11%
MAINTENANCE3,77211,66811,30515,70217,00245.71%
PURCHASED SERVICES154,017108,831114,772110,093110,0931.16%
CAPITAL OUTLAY61,2205,8005,80000(100.00%)
DIVISION TOTAL408,860$ 367,556$ 329,751$ 368,560$ 385,135$ 4.78%
PERSONNEL SUMMARY BY ACTIVITY
REVISEDBASEAPPROVED% CHANGE IN
ACTUALACTUALBUDGETBUDGETBUDGETBUDGET FROM
DIVISIONFY 01FY 02FY 03FY 04FY 04FY 03 TO FY 04
PARKING8.08.08.08.08.00.00%
DIVISION TOTAL8.08.08.08.08.00.00%
SERVICE LEVEL ADJUSTMENTS
Digital Cameras
$14,250
PARKING ENTERPRISE TOTAL$14,250
201
BRAZOS VALLEY SOLID WASTE MANAGEMENT AGENCY FUND
The Brazos Valley Solid Waste Managementthe Grimes County landfill is operational. The
Agency (BVSWMA) is a joint action agency ownedimpact of this revenue loss will be examined.
by the Cities of College Station and Bryan. The
agency is responsible for providing solid wasteApproved expenditures for Landfill Operations
disposal services within all appropriate guidelinesare $5,141,277 reflects a 6.41% decrease from
and regulations. This joint agency has resulted inthe FY 03 revised budget. These approved
cost savings and increased efficiencies due to theexpenditures include two service level
deletion of duplicated services, planning andadjustments. The first, $600,000 will be used for
staffing and the economies of scale offered by athe design and construction of approximately 70
larger operation.acres of Pre-Subtitle D and Subtitle D Final Cover
for the Rock Prairie Road Landfill. Funds from
This fund is prepared on the modified accrualthis SLA will also be used to provide an Active
basis where cash transactions are included in theGas Collection and Control System (GCCS). The
budget presentation in lieu of non-cashsecond SLA, requests $1,100,000 the
transactions such as depreciation. The focus isconstruction and oversight of Fill Sector 18 at the
on the net change in working capital.Rock Prairie Road Landfill.
Base budget revenues for BVSWMA areThe Administration budget is approved to be
projected to decrease by 15.53%. This decrease$1,346,758, which represents a 6.30% increase
is due primarily to the loss of approximatelyin expenditures from the FY 03 revised budget.
$700,000 a year due to the decision of the CityNon-departmental expenses for the Approved FY
of Huntsville to no longer use the Rock Prairie04 budget are estimated at $473,264, which
Road Landfill. This decision was made byrepresents an 8.88% increase from the FY 03
Huntsville for financial reasons, and they haverevised budget.
indicated they would return to BVSWMA when
202
CITY OF COLLEGE STATION
BRAZOS VALLEY SOLID WASTE MANAGEMENT AGENCY (BVSWMA)
FUND SUMMARY
FY 03FY 03FY 04FY 04% CHANGE IN
FY 02REVISEDYEAR-ENDBASEAPPROVEDBUDGET FROM
ACTUALBUDGETESTIMATEBUDGETBUDGETFY 03 TO FY 04
REVENUES
LANDFILL CHARGES$ 5,393,2805,396,413$ 5,221,600$ 4,626,000$ 4,626,000$ (14.23%)
INTEREST 482,578 450,000 310,000 310,000 310,000(31.11%)
OTHER 45,217 0 18,220 0 0N/A
TOTAL REVENUES$ 5,843,2805,924,208$ 5,549,820$ 4,936,000$ 4,936,000$ (15.53%)
EXPENDITURES AND TRANSFERS
LANDFILL OPERATIONS$ 5,493,1982,951,262$ 5,614,314$ 3,393,432$ 5,141,277$ (6.41%)
ADMINISTRATIVE 1,546,479 1,266,898 1,448,374 1,344,551 1,346,758 6.30%
PAY/BENEFIT ADJUSTMENTS 0 0 6,862 0 0
EXPEND & TRANSFERS SUBTOTAL$ 6,760,0964,497,741$ 7,069,550$ 4,737,983$ 6,488,035$ (4.02%)
DEPARTMENTAL - NON-OPERATING
CONTRIBUTIONS$ 20,0000$ 20,000$ 20,000$ 20,000$ 0.00%
OTHER 0 0 0 0 0 N/A
DEPT. NON-OPERATING SUBTOTAL$ 20,0000$ 20,000$ 20,000$ 20,000$ 0.00%
NON-DEPARTMENTAL
PRINCIPAL PAYMENTS$ 00$ 0$ 0$ N/A
INTEREST PAYMENTS 0 0 0 0 0 N/A
GENERAL & ADMIN. TRANSFERS 334,893 348,148 348,148 387,064 388,264 N/A
CAPITAL OUTLAY 0 0 0 0 0 (100.00%)
CONTINGENCY 0 85,000 0 85,000 85,000
MISCELLANEOUS 0 0 0 0 0 N/A
OTHER 0 1,500 1,500 0 0 (100.00%)
NON-DEPARTMENTAL SUBTOTAL$ 434,648334,893$ 349,648$ 472,064$ 473,264$ 8.88%
TOTAL OPERATING EXPENDITURES
AND TRANSFERS$ 7,214,7444,832,634$ 7,439,198$ 5,230,047$ 6,981,299$ (3.24%)
INCREASE (DECREASE) IN WORKING
CAPITAL FROM OPERATIONS$ (1,371,464)1,091,574$ (1,889,378)$ (294,047)$ (2,045,299)$ 49.13%
GAAP ADJUSTMENT$ 7,833
BEGINNING WORKING CAPITAL$ 11,016,0989,916,691$ 11,016,098$ 9,126,720$ 9,126,720$
ENDING WORKING CAPITAL$ 9,644,63411,016,098$ 9,126,720$ 8,832,673$ 7,081,421$
BVSWMA FUND - SOURCES
BVSWMA-USES
CONTINGENCY
1%
GENERAL &
INTEREST
ADMIN. TRANSFERS
6%
6%
ADMINISTRATIVE
19%
LANDFILL
CHARGES
LANDFILL
94%
OPERATIONS
74%
203
CITY OF COLLEGE STATION
BRAZOS VALLEY SOLID WASTE MANAGEMENT AGENCY
DIVISION SUMMARY
EXPENDITURE BY DEPARTMENT
REVISEDESTIMATEDBASEAPPROVED% CHANGE IN
ACTUALBUDGETYEAR ENDBUDGETBUDGETBUDGET FROM
DIVISIONFY 02FY 03FY 03FY 04FY 04FY 03 TO FY 04
LANDFILL OPERATIONS$2,951,258$5,493,198$5,614,314$3,393,432$5,141,277(6.41%)
ADMINISTRATION1,546,4781,266,8981,448,3741,344,5511,346,7586.30%
DEPARTMENT TOTAL$4,497,736$6,760,096$7,062,688$4,737,983$6,488,035(4.02%)
EXPENDITURE BY CLASSIFICATION
REVISEDESTIMATEDBASEAPPROVED% CHANGE IN
ACTUALBUDGETYEAR ENDBUDGETBUDGETBUDGET FROM
CLASSIFICATIONFY 02FY 03FY 03FY 04FY 04FY 03 TO FY 04
SALARIES & BENEFITS$1,127,370$1,282,670$1,252,019$1,254,238$1,269,290(1.04%)
SUPPLIES403,809 583,286 573,170 422,646 422,646 (27.54%)
MAINTENANCE 180,801 188,054 188,127 187,763 187,763 (0.15%)
PURCHASED SERVICES2,462,812 4,614,586 4,635,215 2,803,336 4,503,336 (2.41%)
GENERAL CAPITAL122,944 91,500 214,157 0 35,000 (61.75%)
PURCHASED SERVICES200,0000200,00070,00070,000N/A
DEPARTMENT TOTAL$4,497,736$6,760,096$7,062,688$4,737,983$6,488,035(4.02%)
PERSONNEL SUMMARY BY DIVISION
REVISEDBASEAPPROVED% CHANGE IN
ACTUALACTUALBUDGETBUDGETBUDGETBUDGET FROM
DIVISIONFY 01FY 02FY 03FY 04FY 04FY 03 TO FY 04
LANDFILL OPERATIONS22.5022.5022.5022.5022.500.00%
ADMINISTRATION4.004.003.003.003.00(25.00%)
DEPARTMENT TOTAL26.526.525.525.525.50.00%
SERVICE LEVEL ADJUSTMENTS
Rock Prairie Road Landfill Final Cover and Gas Recovery$600,000
LANDFILL OPERATIONS
Rock Prairie Road Landfill Fill Sector 181,100,000
Landfill Generator35,000
BVSWMA Total$1,735,000
204
UTILITIES
CAPITAL PROJECTS BUDGET
The City of College Station develops and adopts aprovide backup power generation to the water
five year Capital Improvements Project List. The listsystem.
is updated annually and is presented for City Council
review as a part of the annual budget process. TheThe Approved FY 04 Budget also includes
list consolidates all anticipated capital needs for$10,400,000 in current revenues from operations
which funding authorization exists. The list is dividedare approved to fund water capital projects. No debt
into several sections depending on the servicesis projected for issuance in FY 04 for water capital
provided and the funding source. projects.
Revenue bonds are authorized to be issued any time Wastewater Capital Projects
there is a need for financing capital construction or
In FY 04, $6,159,720 is the projected new
acquisition and where the asset will reside in one or
appropriations for wastewater capital projects, and
more of the City's enterprise funds. The City's
total wastewater capital project expenditures are
enterprise funds include Electric, Water, Wastewater,
projected to be $7,343,720. $1.5 million is
and Solid Waste Collection. Generally, revenue
included for the rehabilitation of wastewater
bonds do not require voter approval. These bonds
infrastructure in the Southside area. Over $1 million
are repaid from the revenues generated by the
is also included as projected expense for relocating
utilities.
and rehabilitating sewer line beneath Texas Avenue.
This project is necessary because of the TxDoT
No revenue bonds are projected to be issued for any
widening of Texas Avenue, and will be done in
of the water capital improvement projects, however
conjunction with this project. As in the Water
$4,000,000 is projected to be issued for wastewater
Division, the Wastewater Division includes
capital improvement projects in FY 04.
$330,000 to improve security of wastewater
facilities and $215,000 for backup power generation
Among the decisions and proposals that accompany
to operate the sewer system in the event of a power
capital project recommendations is an analysis of
outage. $535,800 is included to provide sewer
potential ongoing costs and any potential impact on
services to the newly annexed parts of town.
utility rates that a project may have.
Drainage Capital Projects
UTILITY CAPITAL PROJECTS
The Approved FY 04 drainage capital projects
Electric Capital Projects
budget includes $ 5,172,056 in improvement to the
$5,530,000 is the approved expenditure amount forCity's drainage system. The bulk of these
expenditures will be for drainage channel
electric capital projects in FY 04. Additional
improvements in the Bee Creek ($3 million) and
information will be provided to the City Council as a
competitive matter. Wolf Pen Creek ($1 million) areas of town.
ADDITIONAL O&M COSTS
Water Capital Projects
The City of College Station strives to provide
In FY 04, $6,101,737 is the projected new
superior electric, water, and wastewater services to
appropriations for water capital projects, and total
its citizens. Part of this effort includes maintaining a
water capital project expenditures are projected to
sound infrastructure that is technologically advanced.
be $14,769,051. Included in the Approved FY 04
This requires continuous investment in the capital
Budget is over $1 million for water line rehabilitation
that makes up the infrastructure. These investments
in the Southside area, $3.2 million for the parallel
take place in the form of capital improvement
water line transmission project, and $462,900 on
projects. These projects may include rehabilitating
projects to provide water to newly annexed portions
or replacing old, deteriorating infrastructure;
of the City. Additionally, $4,174,837 is the
expanding facilities; and adding new facilities and
projected expense for water capital project to
infrastructure.
provide water service to City residents not currently
using College Station water. The Water Capital
Projects Fund also includes $305,000 to improve
the security of the water supply and $530,000 to
205
ELECTRIC SERVICE
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2003-2004 THROUGH FISCAL YEAR 2008-2009
REVISEDAPPROVED
BUDGETESTIMATEAPPROPRIATIONSPROJECTED
FY 02-03FY 02-03FY 03-04FY 03-04
SUBTOTAL ADDITIONAL RESOURCES5,630,000$ 5,730,000$ 5,575,000$ 5,575,000$
TOTAL RESOURCES AVAILABLE7,282,634$ 7,382,634$ 7,420,634$ 7,420,634$
TOTAL EXPENDITURES$ 5,537,0005,537,000$ 5,530,000$ 5,530,000$
GAAP ADJUSTMENT
ENDING FUND BALANCE:$ 1,845,6341,745,634$ 1,890,634$ 1,890,634$
206
ELECTRIC SERVICE
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2003-2004 THROUGH FISCAL YEAR 2008-2009
PROJECTEDPROJECTEDPROJECTEDPROJECTEDPROJECTED
FY 04-05FY 05-06FY 06-07FY 07-08FY08-09.
$ 10,140,0008,635,000$ 7,490,000$ 5,990,000$ 6,075,000$
$ 15,311,63410,525,634$ 12,795,634$ 9,107,634$ 7,996,634$
$ 10,006,0005,354,000$ 9,678,000$ 7,186,000$ 7,954,000$
$ 5,305,6345,171,634$ 3,117,634$ 1,921,634$ 42,634$
207
WATER SERVICE
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2003-2004 THROUGH FISCAL YEAR 2008-2009
REVISED
FY02-03PROJECTAPPROVEDTOTAL
PROJECTWORK REQUESTBUDGETACTUALFY 02-03 BUDGETESTIMATE
NUMBERNUMBERAMOUNTFY 01-02APPROPRIATIONSFY 02-03
BEGINNING FUND BALANCE:$ 8,544,5898,618,228$ 8,544,589$
ADDITIONAL RESOURCES:
UTILITY REVENUE BONDS$ 07,427,150$ 0$
INTEREST ON INVESTMENTS453,166 175,000 370,000
TRANSFERS FROM OPERATIONS0 1,300,000 1,300,000
OTHER9,100 0 0
SUBTOTAL ADDITIONAL RESOURCES$ 1,475,0007,889,416$ 1,670,000$
TOTAL RESOURCES AVAILABLE$ 5,876,40316,507,644$ 10,214,589$
REHABILITATION PROJECTS:
DISTRIBUTION SYSTEM REHABWT0201ANNUAL0285,000285,000
FIRST & MAPLE STREETS REHABWT0212WF0351786218,90012,033200,000207,000
GEORGE BUSH E WIDENING
TBDWF039056788,000 0 50,000 25,000
GREENS PRAIRIE WTR LINE LOWERING-WF0351806230,000 0 0 230,000
TEXAS AVE. RELOCATION SOUTHWT9804WF0351282950,000 0 0 430,000
SOUTHSIDE WATER REHAB AWF0379021115,000 0 0 115,000
WEST PARK -TBD1,075,000 0 0 0
COLLEGE PARK/BREEZY HEIGHTS-TBD1,270,000 0 0 0
SOUTH KNOLL-TBD1,175,000 0 0 0
SOUTHWOOD 5-7-TBD985,000 0 0 0
McCULLOCH-TBD925,000 0 0 0
THE KNOLL-TBD900,000 0 0 0
SOUTHSIDE WATER REHAB STUDYWT0105WF036007050,000 170 0 95,000
CLOSED PROJECTS105,494
SUBTOTAL$ 535,000117,697$ 1,387,000$
PRODUCTION PROJECTS
WELL #6 AND LINE WT0004WF03525912,963,000 299,980$ 0$ 721,000$
WELL #7 WT0106WF03536072,064,000 187,836 0 78,000
WELL #7 COLLECTION LINEWT0203WF03536212,600,000 6,350 494,000 51,000
PARALLEL WELLFIELD COLL LINE PH IWT0205WF03535531,802,000 0 795,000 110,000
COOLING TOWERS EXPANSIONTBDTBD1,829,000 0 0 0
PARALLEL WATER TRANSMISSION WT0005WF03502598,273,000 2,858,658 0 685,000
WATER TRANSMISSION-SH21 - VILLA MARIAWT0116WF03523175,754,000 262,203 440,000 278,000
LAND ACQUISITION - WELLS & PUMP STATIONWT0206TBD1,250,000 0 300,000 0
DOWLING ROAD 10MG GSTWT0117WF03536313,851,000 106,853 84,000 125,000
DOWLING ROAD PUMP STATION PIPINGTBDTBD1,332,000 0 130,000 0
WELLS 4 & 5 PUMP REPLACEMENTS-TBD150,000 0 0 0
WATER PLANT SECURITYTBD305,000 0 0 0
EMERGENCY ELECTRIC POWERTBD780,000 0 0 0
CLOSED PROJECTS651,000 511,304 0 0
SUBTOTAL$ 2,243,0004,233,184$ 2,048,000$
208
WATER SERVICE
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2003-2004 THROUGH FISCAL YEAR 2008-2009
APPROVED
FY 04 BUDGETPROJECTEDPROJECTEDPROJECTEDPROJECTEDPROJECTEDPROJECTED
APPROPRIATIONSFY 03-04FY 04-05FY 05-06FY 06-07FY 07-08FY 08-09
$ 4,401,4034,401,403$ 207,352$ 234,352$ 75,552$ 112,752$ 130,752$
$ 00$ 9,300,000$ 8,400,000$ 7,600,000$ 1,700,000$ 4,100,000$
175,000 175,000 225,000 125,000 75,000 50,000 50,000
10,400,000 10,400,000 1,000,000 1,000,000 500,000 500,000 500,000
0 0 0 0 0 0 0
$ 10,575,00010,575,000$ 10,525,000$ 9,525,000$ 8,175,000$ 2,250,000$ 4,650,000$
$ 14,976,40314,976,403$ 10,732,352$ 9,759,352$ 8,250,552$ 2,362,752$ 4,780,752$
285,000285,000285,000285,000285,000285,000285,000
0000000
38,000 63,000 0 0 0 0 0
0 0 0 0 0 0 0
0 470,000 0 0 0 0 0
0 0 0 0 0 0 0
1,075,000 1,075,000 0 0 0 0 0
0 0 1,270,000 0 0 0 0
0 0 0 1,175,000 0 0 0
0 0 0 0 985,000 0 0
0 0 0 0 0 1,120,000 0
0 0 0 0 0 0 900,000
0 0 0 0 0 0 0
$ 1,893,0001,398,000$ 1,555,000$ 1,460,000$ 1,270,000$ 1,405,000$ 1,185,000$
$ 00$ 0$ 0$ 0$ 0$ 0$
0 106,000 470,000 1,276,000 0 0 0
0 109,000 789,000 1,670,000 0 0 0
0 215,000 1,477,000 0 0 0 0
0 0 0 52,000 1,777,000 0 0
0 3,277,000 1,274,000 0 0 0 0
75,000 75,000 790,000 1,574,000 3,847,000 0 0
0 0 200,000 400,000 371,000 279,000 0
95,000 95,000 1,280,000 2,244,000 0 0 0
80,000 80,000 1,252,000 0 0 0 0
150,000 150,000 0 0 0 0 0
305,000 305,000 0 0 0 0 0
530,000 530,000 240,000 0 0 298,000 0
$ 4,942,0001,235,000$ 7,772,000$ 7,216,000$ 5,995,000$ 577,000$ 0$
209
WATER SERVICE
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2003-2004 THROUGH FISCAL YEAR 2008-2009
REVISED
FY02-03PROJECTAPPROVEDTOTAL
PROJECTWORK REQUESTBUDGETACTUALFY 02-03 BUDGETESTIMATE
NUMBERNUMBERAMOUNTFY 01-02APPROPRIATIONSFY 02-03
DISTRIBUTION PROJECTS
OVERSIZED LINES PARTICIPATION & PLANNINGWT0200ANNUAL0$ 75,000$ 75,000$
VICTORIA WATER OPTBDTBD100,000 0 100,000 100,000
BARRON ROAD WATER OPTBDTBD150,000 0 150,000 35,686
WESTSIDE WATER SERVICESWT9703WF03536413,087,000 48,938 0 80,000
WATER IMPACT FEEWT9905TBD359,000 0 0 0
PARK PLACE ELEVATED WATER STORAGEWT0012WF03538173,679,000 2,531,140 0 586,000
WATER RECLAIM / IRRIGATIONWT0110TBD3,468,000 445 0 0
DARTMOUTH WATER EXTENSION PIITBDWF0350795220,000 0 220,000 0
JONES-BUTLER WATER EXT PHIITBDTBD17,000 0 17,000 3,000
ROCK PRAIRIE WATER EXT WELLBORN-WF03520942,403,823 168,599 0 481,000
ARRINGTON RD WATER MAIN WELLBORN-WF0379145612,763 0 0 123,000
BARRON ROAD WELLBORN CUSTOMERS-WF03791972,044,845 0 0 409,000
LICK CREEK/ROCK PRAIRIE WELLBORN-WF0379226157,406 0 0 31,000
CLOSED PROJECTS0 725,742
SUBTOTAL$ 562,0003,474,864$ 1,923,686$
ANNEXATION PROJECTS
WELLBORN RD N OF GANDY (AREA 1)TBD448,000 0$ 44,800$ 44,800$
GREENS PR. W. OF ARRINGTON (AREA 2)TBD347,000 0 34,700 34,700
NANTUCKET E. OF HARPER'S FERRY (AREA 3)TBD80,000 0 0 0
ROCK P RD S OF CARTER LAKE (AREA 5)TBD670,000 0 0 0
GREENS PR. RD CORRIDOR EAST (AREA 6)TBD612,000 0 0 0
$ 79,5000$ 79,500$
GENERAL AND ADMINISTRATIVE269,883 275,000 275,000
DEBT ISSUANCE COST125 0 100,000
TOTAL EXPENDITURES$ 8,095,75358,554,837$ 3,694,500$ 5,813,186$
GAAP ADJUSTMENT$ 132,698
ENDING FUND BALANCE:$ 2,181,9038,544,589$ 4,401,403$
210
WATER SERVICE
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2003-2004 THROUGH FISCAL YEAR 2008-2009
APPROVED
FY 04 BUDGETPROJECTEDPROJECTEDPROJECTEDPROJECTEDPROJECTEDPROJECTED
APPROPRIATIONSFY 03-04FY 04-05FY 05-06FY 06-07FY 07-08FY 08-09
$ 200,000200,000$ 200,000$ 200,000$ 200,000$ 200,000$ 200,000$
0 0 0 0 0 0 0
0 114,314 0 0 0 0 0
0 2,598,000 0 0 0 0 0
0 0 212,000 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 3,468,000
0 220,000 0 0 0 0 0
0 14,000 0 0 0 0 0
403,823 1,922,823 0 0 0 0 0
489,763 489,763 0 0 0 0 0
1,635,845 1,635,845 0 0 0 0 0
126,406 126,406 0 0 0 0 0
$ 7,321,1512,855,837$ 412,000$ 200,000$ 200,000$ 200,000$ 3,668,000$
$ 22,40022,400$ 380,800$ 0$ 0$ 0$ 0$
312,300 312,300 0 0 0 0 0
0 0 0 80,000 0 0 0
67,000 67,000 67,000 268,000 268,000 0 0
61,200 61,200 61,200 244,800 244,800 0 0
$ 462,900462,900$ 509,000$ 592,800$ 512,800$ 0$ 0$
150,000 150,000 150,000 150,000 125,000 50,000 75,000
0 0 100,000 65,000 35,000 0 0
6,101,737$ 14,769,051$ 10,498,000$ 9,683,800$ 8,137,800$ 2,232,000$ 4,928,000$
8,874,666$ 207,352$ 234,352$ 75,552$ 112,752$ 130,752$ (147,248)$
211
WASTEWATER SERVICE
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2003-2004 THROUGH FISCAL YEAR 2008-2009
REVISED
FY02-03PROJECTAPPROVEDTOTAL
PROJECTWORK REQUESTBUDGETACTUALFY 02-03ESTIMATED
NUMBERNUMBERAMOUNTFY 01-02APPROPRIATIONSFY 02-03
BEGINNING FUND BALANCE:
$ 6,440,5639,375,458$ 6,440,563$
ADDITIONAL RESOURCES:
UTILITY REVENUE BONDS$ 06,159,100$ 0$
INTEREST ON INVESTMENTS375,195100,000300,000
TRANSFERS FROM OPERATIONS00
INTER GOVERNMENTAL0270,0000
OTHER12,13000
SUBTOTAL ADDITIONAL RESOURCES$ 4,370,0006,546,425$ 300,000$
TOTAL RESOURCES AVAILABLE$ 7,721,21315,921,883$ 6,740,563$
REHABILITATION PROJECTS
COLLECTION SYSTEM REHABSS0209ANNUAL13,074285,000$ 205,000$
CARTERS CREEK SCREW LIFT SYSTEMTBDWF03766871,292,280 0286,000290,400
FIRST & MAPLE STREETS REHABSS0212WF035177881,300 4,01175,00077,000
HENSEL PARK LIFT STATIONSS0203WF0354063460,000 88,84177,000 371,000
LIFT STATION #2 FORCEMAIN REALIGNMENT-TBD300,000 00 0
HWY 30 TURNAROUNDSS0207WF0350071300,000 153,4290 147,000
TEXAS AVE. RELOCATION SOUTHSS0003WF03513411,600,000 51,9990 540,000
SOUTHSIDE SEWER UPGRADE A-WF037910180,000 00 80,000
WEST PARK -TBD1,500,000 00 0
COLLEGE PARK/BREEZY HEIGHTS-TBD880,000 00 0
SOUTH KNOLL-TBD830,000 00 0
SOUTHWOOD 5-7-TBD1,175,000 00 0
McCULLOCH-TBD925,000 00 0
THE KNOLLTBD1,000,000 00 0
CLOSED PROJECTS177,165
SUBTOTAL488,519 723,000$ 1,710,400$
COLLECTION
OVERSIZE PARTICIPATION & PLANNINGSS0200ANNUAL0250,000250,000
WESTSIDE SEWER SERVICESS9702TBD2,634,000 624,4150 0
NORTHEAST TRUNK EXPAN. PHASE ISS9805WF0351744530,000 00 300,000
DARTMOUTH PHIITBDWF035077350,000 050,000 0
JONES-BUTLER WASTEWATER EXTENSIONTBDTBD32,500 032,500 2,500
GEORGE BUSH DR EAST WIDENINGST9804WF039056812,000 00 0
STEEPLECHASE IMPACT FEE-WF03545171,000,000 00 6,550
LIFT STATION #1 GRAVITY LINE-TBD120,000 00 0
LICK CREEK PARALLEL TRUNK LINE-TBD3,000,000 00 0
MATERIAL STAGING STORAGE AREA - USC -TBD70,000 00 0
CLOSED PROJECTS1,7240
SUBTOTAL 626,139$ 332,500$ 559,050$
TREATMENT
LICK CREEK TRUNK & PLANT EXPANSIONSS9806WF035578010,813,000$ 7,474,645$ 0$ 455,000$
ODOR CONTROLSS9810WF03541251,554,000 187,636 0 62,000
SLUDGE PROCESSING IMPROVEMENTSSS9904WF03632141,823,000 0 0 0
CC PLANT DEMO & MAINT. BLDGSS0204TBD250,000 0 150,000 100,000
WASTEWATER PLANT SECURITY-TBD210,000 0 0 0
CCWWTP PAVEMENT/REPAIRS IMP-TBD557,000 0 0 0
EMERGENCY ELECTRIC POWERTBD215,000 0 0 0
7
CLOSED PROJECTSSS0105-651,000 400,087 0 0
SUBTOTAL$ 150,0008,062,368$ 617,000$
212
WASTEWATER SERVICE
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2003-2004 THROUGH FISCAL YEAR 2008-2009
APPROVED
FY 04 BUDGETPROJECTEDPROJECTEDPROJECTEDPROJECTEDPROJECTEDPROJECTED
APPROPRIATIONSFY 03-04FY 04-05FY 05-06FY 06-07FY 07-08FY 08-09
$ 3,351,2133,351,213$ 377,493$ 249,233$ 606,033$ 352,233$ 332,233$
$ 4,000,0004,000,000$ $ 3,100,0006,300,000$ 3,800,000$ 1,500,000$ 1,500,000$
100,000100,00050,00025,00025,00010,00010,000
0
000000
270,000270,00000000
0000000
$ 4,370,0004,370,000$ 6,350,000$ 3,125,000$ 3,825,000$ 1,510,000$ 1,510,000$
$ 7,721,2137,721,213$ 6,727,493$ 3,374,233$ 4,431,033$ 1,862,233$ 1,842,233$
$ 285,000285,000$ 285,000$ 285,000$ 285,000$ 285,000$ 285,000$
667,920667,920333,9600000
00 00000
00 0 0 0 0 0
300,000300,000 0 0 0 0 0
00 0 0 0 0 0
1,010,000300,000 0 0 0 0 0
00 0 0 0 0 0
1,500,0001,500,000 0 0 0 0 0
00 1,305,000 0 0 0 0
00 0 830,000 0 0 0
00 0 0 1,175,000 0 0
00 0 0 0 925,000 0
00 0 0 0 0 1,000,000
$ 3,762,9203,052,920$ 1,923,960$ 1,115,000$ 1,460,000$ 1,210,000$ 1,285,000$
250,000250,000250,000250,000250,000250,000250,000
00 1,978,000 0 0 0 0
00 0 0 0 0 0
50,0000 0 0 0 0 0
30,0000 0 0 0 0 0
12,0000 0 0 0 0 0
1,000,0001,000,000 0 0 0 0 0
35,00035,000 85,000 0 0 0 0
00 0 1,250,000 1,750,000 0 0
77,00077,000 0 0 0 0 0
$ 1,454,0001,362,000$ 2,313,000$ 1,500,000$ 2,000,000$ 250,000$ 250,000$
$ 00$ 0$ 0$ 0$ 0$ 0$
00 0 0 0 0 0
466,000234,000 1,269,000 0 0 0 0
150,0000 0 0 0 0 0
210,000 210,000 0 0 0 0 0
330,000 330,000 227,000 0 0 0 0
215,000 215,000 0 0 0 0 0
0 0 0 0 0 0 0
$ 1,371,000989,000$ 1,496,000$ -$ -$ -$ -$
213
WASTEWATER SERVICE
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2003-2004 THROUGH FISCAL YEAR 2008-2009
REVISED
FY02-03PROJECTAPPROVEDTOTAL
PROJECTWORK REQUESTBUDGETACTUALFY 02-03ESTIMATED
NUMBERNUMBERAMOUNTFY 01-02APPROPRIATIONSFY 02-03
ANNEXATION PROJECTS
WELLBORN RD N OF GANDY (AREA 1)TBD618,000 0 61,800 61,800
GREENS PR. W. OF ARRINGTON (AREA 2)TBD360,000 0 36,000 36,000
NANTUCKET E. OF HARPER'S FERRY (AREA 3)TBD201,000 0 20,100 20,100
ROCK P RD S OF CARTER LAKE (AREA 5)TBD207,000 0 0 0
GREENS PR. RD CORRIDOR EAST (AREA 6)TBD375,000 0 0 0
$ 117,900-$ 117,900$
CLOSED PROJECTS 0252,720 0
GENERAL AND ADMINISTRATIVE 200,000336,969 325,000
DEBT ISSUANCE COST 20,0000 60,000
TOTAL EXPENDITURES$ 9,766,71534,413,800$ 1,543,400$ 3,389,350$
GAAP ADJUSTMENT$ 285,395
ENDING FUND BALANCE:$ 6,177,8136,440,563$ 3,351,213$
214
WASTEWATER SERVICE
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2003-2004 THROUGH FISCAL YEAR 2008-2009
APPROVED
FY 04 BUDGETPROJECTEDPROJECTEDPROJECTEDPROJECTEDPROJECTEDPROJECTED
APPROPRIATIONSFY 03-04FY 04-05FY 05-06FY 06-07FY 07-08FY 08-09
30,900 30,900 525,300 0 0 0 0
324,000 324,000 0 0 0 0 0
180,900 180,900 0 0 0 0 0
0 0 0 20,700 186,300 0 0
0 0 0 37,500 337,500 0 0
$ 535,800535,800$ 525,300$ 58,200$ 523,800$ -$ -$
00 0 0 0 0 0
200,000200,000 200,000 75,000 75,000 50,000 0
20,00020,000 20,000 20,000 20,000 20,000 0
6,159,720$ 7,343,720$ 6,478,260$ 2,768,200$ 4,078,800$ 1,530,000$ 1,535,000$
$ 377,4931,561,493$ 249,233$ 606,033$ 352,233$ 332,233$ 307,233$
215
DRAINAGE UTILITY
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2003-2004 THROUGH FISCAL YEAR 2008-2009
PROJECREVISED
T
PROJECTBUDGETACTUALFY 02-03 BUDGETESTIMATE
NUMBERAMOUNTFY 01-02APPROPRIATIONSFY 02-03
BEGINNING FUND BALANCE:$ 6,560,5935,764,491$ 6,560,593$
ADDITIONAL RESOURCES:
UTILITY REVENUES$ 1,009,500982,760$ 1,021,000$
INTEREST ON INVESTMENTS232,168 150,000 170,000
BOND PROCEEDS785,000 1,000,000 1,000,000
INTERGOVERNMENTAL0 0 0
TRANSFERS IN 0 0 281,839
SUBTOTAL ADDITIONAL RESOURCES1,999,928$ 2,159,500$ 2,472,839$
TOTAL RESOURCES AVAILABLE7,764,419$ 8,720,093$ 9,033,432$
BEE CREEK (COMBINED)SD98022,500,000$ 12,458$ 500,000$ 500,000$
BEE CREEK PH. IV & V.SD00011,400,000 21,394 0 100,000
WPC - TEXAS TO BYPASSSD99013,000,000 71,211 0 100,000
GREENWAYS PROJECTSSD99033,640,000 109,126 1,000,000 1,480,909
MINOR DRAINAGE IMPROVEMENTSSD0002ANNUAL225,108 250,000 0
HALEYTBD50,000 0 0 50,000
SOUTHSIDE DRAINAGE IMPROVEMENTS550,000 0 0 260,000
INSBRUCK DETENTION POND ACCESSTBD200,000 0 0 40,000
VAL VERDE VALLEY GUTTERTBD200,000 0 0 0
BEE CREEK (LANCELOT TO GUADALUPE)TBD200,000 0 0 0
WPC (REDMOND TERRACE)TBD680,000 0 0 0
BEE CREEK (GLADE TO LEMON TREE)TBD50,000 0 0 0
STORMWATER MAPPINGTBD0 0 0 0
DRAINAGE/STORMWATER MASTERPLANSD020422,000 50,000 50,000
DRAINAGE MAINTENANCEANNUAL350,000 410,748 353,727
DRAINAGE MAINTENANCE SLA'sANNUAL0 0 0
CLOSED PROJECTS150,820 0 0
OTHER COSTS8,360 0
GENERAL & ADMIN. 192,146 220,000 220,000
DEBT ISSUANCE COSTS5,400 10,000 10,000
TOTAL EXPENDITURES 1,168,023$ 2,440,748$ 3,164,636$
GAAP ADJUSTMENT($35,803)
ENDING FUND BALANCE:$ 6,279,3456,560,593$ 5,868,796$
216
DRAINAGE UTILITY
CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 2003-2004 THROUGH FISCAL YEAR 2008-2009
APPROVEDTOTA
L
FY 03-04 BUDGETPROJECTEDPROJECTEDPROJECTEDPROJECTEDPROJECTPROJECT
APPROPRIATIONFY 03-04FY 04-05FY 05-06FY 06-07FY 07-08FY 08-09
$ 5,868,7965,868,796$ 1,459,895$ 5,938$ 31,738$ 22,762-$ 136,838$
$ 1,041,4001,041,400$ 1,062,200$ 1,094,100$ 1,126,900$ 1,160,700$ 1,195,500$
160,000 160,000 30,000 10,000 11,000 11,000 12,000
855,000 855,000 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
$ 2,056,4002,056,400$ 1,092,200$ 1,104,100$ 1,137,900$ 1,171,700$ 1,207,500$
$ 7,925,1967,925,196$ 2,552,095$ 1,110,038$ 1,169,638$ 1,148,938$ 1,344,338$
$ 2,000,0000$ 0$ 0$ 0$ 0$ 0$
0 1,000,000 0 0 0 0 0
0 1,000,000 0 0 0 0 0
0 882,056 882,057 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 290,000 0 0 0 0 0
160,000 160,000 0 0 0 0 0
0 0 0 0 200,000 0 0
200,000 200,000 0 0 0 0 0
0 0 680,000 0 0 0 0
0 0 0 0 0 50,000 0
0 50,000 50,000 50,000 50,000 0 0
0 50,000 0 0 0 0 0
376,639 376,639 387,900 399,500 411,500 423,800 436,500
163,809 163,809 263,200 345,800 247,900 255,300 263,000
0 0 0 0 0 0 0
0 0
0 0 0 0 0 0 0
282,797 282,797 283,000 283,000 283,000 283,000 283,000
10,000 10,000 0 0 0 0 0
$ 6,465,3011,193,245$ 2,546,157$ 1,078,300$ 1,192,400$ 1,012,100$ 982,500$
6,731,951$ 1,459,895$ 5,938$ 31,738$ (22,762)$ 136,838$ 361,838$
217
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Exploring the Future
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HOTEL/MOTEL FUND
The primary funding source for the Hotel/MotelExpenditures and transfers in the Hotel/Motel
Fund is the Hotel/Motel Tax, a consumption typeFund are projected to decrease by 22.99% over
tax authorized under state statute. This tax allowsthe FY 03 budget. The primary reason for this
the City to collect up to its current tax rate of 7%decrease is the move of the George Bush Drive
on rental income of hotels and motels within theConference Center expenditures to the General
city limits. The uses of the funds derived from theFund, and the removal of the $600,000 transfer
tax are limited to 1) promotion of tourism, 2)for the new Conference Center project that was
promotion and support of the arts, and 3) directlyscheduled for FY 03.
attributable administrative costs.
The Arts Council approved budget for FY 04 is
This fund is prepared on the modified accrual
$300,000. The Arts Council request is below the
basis of accounting. Under this basis, revenues
15% limit that can be spent on art programs out
are recognized when they become measurable
of the Hotel/Motel Fund. These funds are for the
and available to finance expenditures of the
operations of the Arts Council.
current period. Expenditures are recognized
when the related fund liability is incurred with the
The Convention & Visitors Bureau approved
exception of several items. The full listing of
budget is $915,200. This includes funds for the
these exceptions can be found in the Financial
ongoing operations and maintenance of the
Policies on page F-1.
Convention and Visitor Bureau. This also
includes the funding that was previously given to
Hotel/Motel tax revenue is projected to increase
the Brazos Valley Sports Foundation.
by 7.87% over the FY 03 revised budget to
$2,173,500. Revenues are also received from
Funds for the future operation of the new
ticket and concession sales at facilities such as
conference center in the amount of $670,000
Wolf Pen Creek.
were also approved. However, since this budget
was prepared the proposed conference center
The revenues previously received from the
was halted and will not be constructed at the
operation of the Conference Center on George
proposed site with the proposed partner. The
Bush Drive have been moved to the General
City Council is currently considering options on
Fund. The expenditures for the George Bush
this matter.
Drive Conference Center have been moved to the
General Fund in the FY 04 approved budget.
219
HOTEL/MOTEL FUND
FUND SUMMARY
% CHANGE
FY 03FY 03FY 04FY 04IN BUDGET
FY 02REVISEDYEAR-ENDBASEAPPROVEDFROM FY03
ACTUALBUDGETESTIMATEBUDGETBUDGETTO FY 04
BEGINNING FUND BALANCE$ 1,454,4221,353,645$ 1,454,422$ 851,346$ 851,346$
REVENUES
TAXES$ 2,015,0001,926,009$ 2,100,000$ 2,173,500$ 2,173,500$ 7.87%
TICKETS & CONCESSIONS 25,341 4,320 8,500 8,500 8,500 96.76%
RENTALS 114,668 114,800 105,000 3,000 3,000 (97.39%)
INVESTMENT EARNINGS 79,577 75,000 56,500 40,000 40,000 (46.67%)
OTHER 17,822 20,100 4,000 4,000 4,000 (80.10%)
TOTAL REVENUES$ 2,229,2202,163,417$ 2,274,000$ 2,229,000$ 2,229,000$ (0.01%)
TOTAL FUNDS AVAILABLE$ 3,683,6423,517,062$ 3,728,422$ 3,080,346$ 3,080,346$ (16.38%)
EXPENDITURES AND TRANSFERS
CITY OPERATIONS
CONFERENCE CENTER OPER.$ 280,116260,121$ 281,184$ 0$ 0$ (100.00%)
PARKS PROGRAMS & EVENTS 306,176 458,047 445,292 343,433 343,433 (25.02%)
30/60 CORR. CONV. CENTER DEBT 148,052 0 0 0 0 N/A
30/60 CORR. CONV. CENTER CAPITAL 0 600,000 600,000 0 0 (100.00%)
30/60 CORR. CONV. CENTER OPER. 196,062 416,000 416,000 670,000 670,000 61.06%
ELECTRIC FUND DEBT SERVICE 0 40,000 0 0 0 (100.00%)
OTHER 11,829 6,200 6,200 6,200 6,200 0.00%
TOTAL CITY OPERATIONS$ 1,800,363922,240$ 1,748,676$ 1,019,633$ 1,019,633$ (43.37%)
ORGANIZATIONS
CONVENTION & VISITORS BUREAU$ 668,000668,000$ 668,000$ 868,000$ 915,200$ 37.01%
BRAZOS VALLEY SPORTS FOUND. 192,000 200,000 200,000 0 0 (100.00%)
ARTS COUNCIL 280,400 260,400 260,400 260,400 300,000 15.21%
BUSH LIBRARY COMMITTEE 0 0 0 0 0 N/A
TOTAL ORGANIZATIONS$ 1,128,4001,140,400$ 1,128,400$ 1,128,400$ 1,215,200$ 7.69%
CONTINGENCY$ 25,0000$ 0$ 40,000$ 40,000$ 60.00%
TOTAL OPERATING EXPENSES
AND TRANSFERS$ 2,953,7632,062,640$ 2,877,076$ 2,188,033$ 2,274,833$ (22.99%)
INCREASE (DECREASE)
IN FUND BALANCE$ (724,543)100,777$ (603,076)$ 40,967$ (45,833)$
ENDING FUND BALANCE$ 729,8791,454,422$ 851,346$ 892,313$ 805,513$
220
HOTEL/MOTEL FUND-SOURCES
INVESTMENT
EARNINGS
2%
TAXES
98%
OTHER REVENUE SOURCES MAKE UP LESS THAN 1%
HOTEL/MOTEL FUND-USES
PARKS
CONTINGENCY
PROGRAMS &
2%
EVENTS
ARTS
15%
COUNCIL
13%
30/60 CORR.
CONVENTION
CONV. CENTER
& VISITORS
OPER.
BUREAU
29%
41%
221
COMMUNITY DEVELOPMENT FUND
The Community Development Fund is used toIncome (LMI). The City currently uses this grant
account for grants received by the City for usefor owner-occupied rehabilitation assistance,
in revitalizing low-income areas and addressingdown payment assistance, and the Optional
the needs of its low and moderate incomeRelocation Program. Fund are also approved
citizens. This fund pays for the direct operatingfor Tenant Based Rental Assistance (TBRA),
costs.Community Development Housing
Organizations (CHDO) activities, and new
This fund is prepared on the modified accrual
construction. Both the CDBG and HOME
basis of accounting. Under this basis revenues
allocations are based on a formula that includes
are recognized when they become measurable
criteria such as the age and condition of a
and available to finance expenditures of the
community?s housing stock, incidents of
current period. Expenditures are recognized
overcrowding, and the demographic
when the related fund liability is incurred with
characteristics of the city.
the exception of several items. The full listing
of these exceptions can be found in the
Community Development Funds are also used
Financial Policies on page F-1.
for capital projects in areas that qualify for these
funds.
The City has submitted an action plan to HUD
for two grants for FY 04, the Community
For FY 04, the City proposes approximately
Development Block Grant (CDBG) and the
$4.6 million in total authorization from the
Home Grant. The CDBG program is a federal
federal government. This number is comprised
entitlement program that provides the basic
of new authorization and remaining
funding for general programs and
authorization from prior fiscal years. FY 04?s
administration. The grant allows administrators
grants include $3,069,732 in Community
flexibility in the use of funds for a wide variety
Development Block Grant funds, $1,523,340
of eligible activities. The HOME grant is a
in HOME Investment Partnership Grant funds,
yearly entitlement grant that can only be used
and $20,000 in programincome.
for housing programs that assist Low/Moderate
COMMUNITY DEVELOPMENT FUND - SOURCES COMMUNITY DEVELOPMENT FUND - USES
AFFORD.
ACQUISITIONS
HOUSING
CODE
2%
RESIDENTIAL
4%
ENFORCEMENT
21%
2%COMM. REHAB
6%
NEW CONST.
HOMEORP
5%
33%
9%
CHDO
PUBLIC SERVICES
9%
4%
OTHER
HOME BUYER'S
1%
ASSIST.
4%
CDBG
67%
CAPITAL
PROJECTS
REIMBUR.
45%
ADMIN
8%
222
CITY OF COLLEGE STATION
COMMUNITY DEVELOPMENT FUND SUMMARY
FY 03FY 03FY 04FY 04% CHANGE IN
FY 02REVISEDYEAR-ENDBASEAPPROVEDBUDGET FROM
ACTUALBUDGETESTIMATEBUDGETBUDGETFY 03 TO FY 04
BEGINNING FUND BALANCE$ 706,842872,856$ 706,842$ 726,842$ 726,842$
REVENUES
GRANTS
CDBG$ 2,418,2621,410,624$ 932,362$ 3,069,732$ 3,069,732$ 27%
HOME 728,917 1,636,420 457,244 1,523,340 1,523,340 -7%
PROGRAM INCOME 36,680 20,000 20,000 20,000 20,000 0%
LOAN REPAYMENTS 8,762 0 0 0 0 N/A
INTEREST ON LOANS 864 0 0 0 0 N/A
CEDAR CREEK PROCEEDS 0 0 0 0 0 N/A
OTHER 0 0 0 0 0 N/A
TOTAL REVENUES$ 4,074,6822,185,847$ 1,409,606$ 4,613,072$ 4,613,072$ 13%
TOTAL FUNDS AVAILABLE$ 4,781,5243,058,703$ 2,116,448$ 5,339,914$ 5,339,914$ 12%
EXPENDITURES AND TRANSFERS
CDBG
HOUSING ASSIST/REHAB$ 42,6028,624$ 24,889$ 24,147$ 24,147$ -43%
OPTIONAL RELOCATION 55,819 49,865 34,327 40,957 40,957 -18%
CLEARANCE/DEMOLITION 0 30,000 1,460 28,540 28,540 -5%
ACQUISITIONS 29,722 64,704 42,057 240,000 240,000 271%
INTERIM ASSISTANCE 0 5,000 0 5,000 5,000 0%
COMMERCIAL REHABILITATION 253,164 72,520 0 72,520 72,520 0%
RENTAL REHAB 0 40,000 0 0 0 -100%
PUBLIC SERVICES 173,131 183,000 183,000 206,850 206,850 13%
EXTERNAL PUBLIC FACILITY 186,335 0 0 0 0 N/A
CODE ENFORCEMENT 37,865 102,369 89,143 83,970 83,970 -18%
REIMBURSED ADMIN 245,156 244,000 242,030 275,800 275,800 13%
CAPITAL OUTLAY 0 0 0 0 0 N/A
OTHER CURRENT EXPENDITURES 12,685 20,000 0 0 0 -100%
GENERAL GOVT PROJECTS 0 0 0 0 0 N/A
PUBLIC FACILITY PROJECTS 557,030 1,584,202 315,456 2,091,948 2,091,948 32%
TOTAL CDBG EXP.$ 2,438,2621,559,533$ 932,362$ 3,069,732$ 3,069,732$ 26%
HOME
HOUSING ASSIST/REHAB$ 152,974270$ 97,713$ 205,261$ 205,261$ 34%
OPTIONAL RELOCATION 350,333 307,469 42,608 273,442 273,442 -11%
HOMEBUYER'S ASSISTANCE 0 242,061 82,144 162,585 162,585 -33%
CHDO/CHDO OPER. EXP. 7,690 384,975 85,000 343,932 343,932 -11%
NEW CONSTRUCTION 258,147 353,191 72,579 305,612 305,612 -13%
TENANT BASED RENTAL ASST. 17,250 50,000 7,800 42,200 42,200 -16%
CHDO OPERATING EXPENSES 100,583 86,350 10,000 114,336 114,336 32%
REIMBURSED ADMIN 58,055 59,400 59,400 75,972 75,972 28%
CAPITAL OUTLAY 0 0 0 0 0 N/A
TOTAL HOME EXP.$ 1,636,420792,328$ 457,244$ 1,523,340$ 1,523,340$ -7%
CEDAR CREEK
AFFORDABLE HOUSING$ 100,0000$ 0$ 0$ 0$ -100%
TOTAL CEDAR CREEK EXP.$ 100,0000$ 0$ 0$ 0$ -100%
TOTAL OPERATING EXPENSES
AND TRANSFERS$ 4,174,6822,351,861$ 1,389,606$ 4,593,072$ 4,593,072$ 10%
EXPENDITURES UNDER
(OVER) REVENUES$ ($100,000)$20,00020,000(166,014)$ 20,000$
GAAP$0
ENDING FUND BALANCE$ 606,842706,842$ 726,842$ 746,842$ 746,842$
223
WLF PEN REEK
OC
TAX INCREMENT FINANCING (TIF) FUND
Wolf Pen Creek District. The bonds will be paid
The Wolf Pen Creek TIF Fund accounts for adback over the remaining life of the TIF. These
valorem tax and other revenues that are accruedfunds will be used primarily for trails in the
to the WPC TIF District. The fund also accountscorridor. This approach will allow more Wolf
for expenditures on projects that take place in thePen Creek projects to be completed in a shorter
district.time frame.
The TIF receives ad valorem taxes from the City,In FY 04 expenditures totaling $2,553,803 are
School District and County on the incrementalapproved. These expenditures are for the capital
increase in assessed valuation (captured value)projects in the Wolf Pen Creek area, as well as
over the base year (1989).the debt service for the debt issued in 2002 for
capital projects.
This fund is prepared on the modified accrual
basis of accounting. Under this basis revenues
Funds remaining at the end of the year will be
are recognized when they become measurable
retained in the fund and programmed as specific
and available to finance expenditures of the
projects are identified.
current period. Expenditures are recognized
when the related fund liability is incurred with the
Key projects either underway or planned for
exception of several items. The full listing of
these funds include the Wolf Pen Creek Lower
Trails Phase 1 which was completed in 2003.
these exceptions can be found in the Financial
Also included is the first phase of the upper trails
Policies on page F-1.
project, and the construction of a parking lot
project. Additional trail projects are also planned
The ad valorem revenue estimate of $693,000 is
over the next several years. Other projects are
based on a captured value of about $40 million.
also being reviewed.
Short term debt in the amount of $2.3 million
was issued in FY 02 in order to provide the
resources to complete more of the projects in the
224
CITY OF COLLEGE STATION
WOLF PEN CREEK TIF
FUND SUMMARY
% CHANGE
FY 03FY 03FY 04FY 04IN BUDGET
FY02REVISEDYEAR-ENDBASEAPPROVEDFROM FY03
ACTUALBUDGETESTIMATEBUDGETBUDGETTO FY 04
$ 3,231,5631,290,945$ 3,231,563$ 2,284,863$ 2,284,863$
BEGINNING BALANCE
REVENUES
$ 146,000121,026$ 146,000$ 185,987$ 185,987$ 27.39%
AD VALOREM TAXES COCS
215,216 245,000245,000353,000 353,000 44.08%
AD VALOREM TAXES CSISD
93,991 107,000107,000154,000 154,000 43.93%
AD VALOREM TAXES BRAZOS CO
102,250 60,00065,00040,00040,000 (33.33%)
INVESTMENT EARNINGS
0 0000
OTHER
120,000 0000
TRANSFERS
2,316,800 0000 N/A
PROCEEDS FROM LONG-TERM DEBT
$ 558,0002,969,283$ 563,000$ 732,987$ 732,987$ 31.36%
TOTAL REVENUES
$ 3,789,5634,260,228$ 3,794,563$ 3,017,850$ 3,017,850$ (20.36%)
TOTAL FUNDS AVAILABLE
EXPENDITURES AND TRANSFERS
$ 1,910,000511,147$ 1,016,500$ 1,924,000$ 1,924,000$ 0.73%
CAPITAL PROJECTS
0 0 0 150,000 150,000 N/A
ENGINEERING (1)
505,000 0 0 0 0 N/A
TRANSFERS (BRIDGE)
0 492,500 492,500 479,103 479,103
DEBT SERVICE
12,518 700 700 700 700 0.00%
OTHER
TOTAL OPERATING EXPENSES
$ 2,403,2001,028,665$ 1,509,700$ 2,553,803$ 2,553,803$ 6.27%
AND TRANSFERS
INCREASE (DECREASE)
$ (1,845,200)1,940,618$ (946,700)$ (1,820,816)$ (1,820,816)$
IN FUND BALANCE
$ 1,386,3633,231,563$ 2,284,863$ 464,047$ 464,047$
ENDING FUND BALANCE
Notes:
1) Use $150,000 for design of projects during FY 04 and program balance of dollars available for projects in FY 05
WOLF PEN CREEK TIF FUND - SOURCES
WOLF PEN CREEK TIF FUND - USES
INVEST.
EARNINGS
TAXES
DEBT
TAXES
5%
COCS
SERVICE
BRAZOS CO
26%
19%
21%
ENGINEER.
CAPITAL
6%
TAXES
PROJECTS
CSISD
75%
48%
WPC PROJECTS
TOTAL
CURRENT PROJECTS PROJECT
$1,430,000
LOWER TRAILS PhASE 1
1,948,000
UPPER TRAILS PHASE 1
70,000
PARKING LOT
$3,448,000
TOTAL CURRENT PROJECTS
225
CEMETERY PERPETUAL CARE FUND
The Cemetery Perpetual Care Fund accounts forrear entrance to the Cemetery, and to increase
sales of cemetery lots and other revenues that arethe roadbed size to allow two-way traffic.
accrued through the College Station Cemetery.
This fund is prepared on the modified accrual
The fund also accounts for expenditures on
basis of accounting. Under this basis, revenues
projects that take place in the Cemetery.
are recognized when they become measurable
and available to finance expenditures of the
For FY 03, revenue earnings are estimated at
current period. Expenditures are recognized
$139,020. A service level adjustment for
when the related fund liability is incurred with the
$55,500 comprises the only expenditure in this
exception of several items. The full listing of
account for FY 04. This funding is approved to
these exceptions can be found in the Financial
add landscaping to improve the aesthetics of the
Policies on page F-1.
226
CITY OF COLLEGE STATION
CEMETERY PERPETUAL CARE
FUND SUMMARY
FY 03FY 03FY 04FY 04% CHANGE IN
FY02REVISEDYEAR-ENDBASEAPPROVEDBUDGET FROM
ACTUALBUDGETESTIMATEBUDGETBUDGETFY 03 TO FY 04
BEGINNING BALANCE$ 743,067635,563$ 743,067$ 932,490$ 932,490$
REVENUES
SALE OF CEMETERY LOTS$ 090,618$ 115,000$ 117,300$ 117,300$ N/A
INVESTMENT INCOME 25,289 0 24,017 28,22228,222
OTHER 5,125 0 50,406 00 N/A
TOTAL REVENUES$ 0121,032$ 189,423$ 145,522$ 145,522$ N/A
TOTAL FUNDS AVAILABLE$ 743,067756,595$ 932,490$ 1,078,012$ 1,078,012$ 45.08%
EXPENDITURES AND TRANSFERS
CEMETERY MAINTENANCE$ 06,094$ 0$ 0$ 55,500$ N/A
OTHER 7,434 0 0 0 0 N/A
TOTAL OPERATING EXPENSES
AND TRANSFERS$ 013,528$ 0$ 0$ 55,500$ N/A
INCREASE (DECREASE)
IN FUND BALANCE$ 0107,504$ 189,423$ 145,522$ 145,522$
GAAP$ 0
ENDING FUND BALANCE$ 743,067743,067$ 932,490$ 1,078,012$ 1,078,012$
CEMETERY PERPETUAL CARE FUND - SOURCES
CEMETERY PERPETUAL CARE FUND - USES
INVESTMENT
INCOME
19%
SALE OF
CEMETERY
CEMETERY
LOTS
MAINTENANCE
81%
100%
227
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INTERNAL SERVICES FUND
The Internal Services Fund is a combination ofall expenses related to each specific function
the internal services of Communications, Fleetin the Communications Division.
Services and Print/Mail within the City of College
Station. In an effort to better control costs, the5.Each department that has been assigned
fund receives revenues based on the expectedvehicles will be charged an annual
costs associated with the aforementioned servicesmaintenance fee to cover inspections and
and uses them to pay for those specific services.maintenance problems.
The Internal Services Fund is prepared on the
Base budget revenues for the fund reflect the
modified accrual basis where cash transactions
above policies. The revenues are transferred
are included in the budget presentation in lieu of
from departmental budgets on a monthly basis to
non-cash transactions such as depreciation. The
ensure that sufficient funds will be available to
focus is on the net change in working capital.
fund all expenses related to the specific functions.
Estimates for annual funding levels have been
developed using a number of techniques that
Print/Mail Fund
forecast printing and mail costs, communications
The total approved revenues for FY 04 are
maintenance costs and fleet maintenance costs.
$381,399, an increase of 0.97% over the FY 03
The policies that were approved to set up the
revised budget.
fund is as follows:
The FY 04 approved expenditures are
1.Specific charges will be assigned to each
$367,321, an increase of 1.13% over the FY 03
printing job based on number of pages,
revised budget.
binding, stapling, folding, etc. This revenue
will be used to pay for all labor, materials and
Communications Fund
overhead costs associated with internal
Revenues in this fund are projected to decrease
printing.
1.24% from the revised budget of FY 03. This
decrease is mainly attributable to the lack of
2.Each department will be charged an annual
transfers in FY 04.
mail-handling fee based on the costs
associated with the collection, distribution
Expenditure in this fund, are approved to
and processing of mail within the City.
increase by 0.12% to $679,360. The budget
includes one service level adjustment in the
3.The copiers in City Hall (Fiscal Services and
amount of $18,951 for uninterruptable power
Human Resources) were moved into the
supply replacement costs.
Print/Mail Division. There will be a copy
charge for every copy made on the copiers
mentioned above. All other copiers will be
Fleet Fund
expensed within the operating budgets of the
In FY 04, revenues in the Fleet Fund are
departments using the copiers.
projected to decrease by 4.94%. This decrease is
due mainly to the reduction in fleet charges to
4.Annual communications maintenance
Departments throughout the City?s organization.
charges will be prorated based on the
number of phones and radios in each
The FY 04 approved expenditures are
department. All other miscellaneous
$1,265,384, an increase of 0.88% from the
maintenance charges are forecast based on
previous fiscal year. This increase includes a SLA
the number of work orders in the previous
in the amount of $11,585 for hydraulic vehicle
year. These charges will be used to pay for
lifts.
229
CITY OF COLLEGE STATION
PRINT/MAIL FUND
FUND SUMMARY
FY 04
FY 03FY 03FY 04% CHANGE IN
APPROVED
FY 02REVISEDYEAR-ENDBASEBUDGET FROM
ACTUALBUDGETESTIMATEBUDGETBUDGET FY 03 TO FY 04
REVENUES
PRINTING CHARGES$297,799$300,000$290,000$295,800$295,800
(1.40%)
MAIL CHARGES 74,48977,73475,33584,28984,289
8.43%
COPIER CHARGES 00000
N/A
OTHER FEES 00000
N/A
INVESTMENT EARNINGS(391)01,3901,3101,310
N/A
TOTAL REVENUES$371,897$377,734$366,725$381,399$381,399
0.97%
EXPENDITURES
PRINT/MAIL$335,228$315,740$332,052$319,051$321,492
1.82%
OPERATING EXPENSES 0134000
(100.00%)
GENERAL AND ADMIN. TRANS. 41,13847,32747,32745,82945,829
(3.17%)
TOTAL EXPENDITURES$376,366$363,201$379,379$364,880$367,321
1.13%
GAAP ADJUSTMENT$(1,364)
INCREASE (DECREASE)$(4,469)$14,533$(12,654)$16,519$14,078
IN WORKING CAPITAL
BEGINNING WORKING CAPITAL$44,907$39,074$39,074$26,420$26,420
ENDING WORKING CAPITAL$39,074$53,607$26,420$42,939$40,498
PRINT/MAIL FUND - SOURCESPRINT/MAIL FUND - USES
GENERAL
MAIL
AND ADMIN.
CHARGES
TRANSFERS
22%
12%
PRINTING
CHARGES
PRINT/MAIL
78%
88%
230
CITY OF COLLEGE STATION
PRINT/MAIL
DIVISION SUMMARY
EXPENDITURE BY ACTIVITY
REVISEDESTIMATEDBASEAPPROVED% CHANGE IN
ACTUALBUDGETYEAR ENDBUDGETBUDGETBUDGET FROM
DIVISIONFY 02FY 03FY 03FY 04FY 04FY 03 TO FY 04
PRINT/MAIL353,140$ 315,540$ 331,997$ 319,051$ 321,492$ 1.89%
DIVISION TOTAL353,140$ 315,540$ 331,997$ 319,051$ 321,492$ 1.89%
EXPENDITURE BY CLASSIFICATION
REVISEDESTIMATEDBASEAPPROVED% CHANGE IN
ACTUALBUDGETYEAR ENDBUDGETBUDGETBUDGET FROM
CLASSIFICATIONFY 02FY 03FY 03FY 04FY 04FY 03 TO FY 04
SALARIES & BENEFITS183,690$ 173,096$ 188,52$ 175,6694$ 178,110$ 2.90%
SUPPLIES 72,310104,432 87,665 84,310 84,310 16.60%
MAINTENANCE 5,682 9,245 10,538 10,683 10,683 15.55%
PURCHASED SERVICES46,740 60,889 45,270 48,389 48,389 (20.53%)
CAPITAL OUTLAY12,596 0 0 0 0 N/A
DIVISION TOTAL353,140$ 315,540$ 331,997$ 319,051$ 321,492$ 1.89%
PERSONNEL SUMMARY BY ACTIVITY
REVISEDBASEAPPROVED% CHANGE IN
ACTUALACTUALBUDGETBUDGETBUDGETBUDGET FROM
DIVISIONFY 01FY 02FY 03FY 04FY 04FY 03 TO FY 04
PRINT/MAIL5.05.05.05.05.00.00%
DIVISION TOTAL5.05.05.05.05.00.00%
231
CITY OF COLLEGE STATION
COMMUNICATION FUND
FUND SUMMARY
FY 03FY 03FY 04FY 04% CHANGE IN
APPROVED
FY 02REVISEDYEAR-ENDBASEBUDGET FROM
FY 03 TO FY 04
BUDGET
ACTUALBUDGETESTIMATEBUDGET
REVENUES
COMMUNICATION CHARGES$607,557$658,600$658,600$700,100$700,100
6.30%
TRANSFERS 050,80050,80000
(100.00%)
INVESTMENT INCOME(4,108)0(1,200)500500
N/A
TOTAL REVENUES$603,449$709,400$708,200$700,600$700,600
(1.24%)
EXPENDITURES
OPERATIONS$532,234$593,565$568,971$555,414$579,360
(2.39%)
OPERATING EXPENSES 00000
N/A
GEN. & ADMIN. TRANSFERS 85,00085,00085,000100,000100,000
17.65%
TOTAL EXPENDITURES$617,234$678,565$653,971$655,414$679,360
0.12%
GAAP ADJUSTMENT$4,862
INCREASE (DECREASE)
IN WORKING CAPITAL$(13,785)$30,835$54,229$45,186$21,240
BEGINNING WORKING CAPITAL$(59,860)$(68,783)$(68,783)$(14,554)$(14,554)
ENDING WORKING CAPITAL$(68,783)$(37,948)$(14,554)$30,632$6,686
COMMUNICATIONS FUND - SOURCESCOMMUNICATIONS FUND - USES
INVEST
GEN. &
INCOME
ADMIN.
0.1%
TRANSFER
15%
COMM.
CHARGES
OPS.
99.9%
85%
232
CITY OF COLLEGE STATION
COMMUNICATION SERVICES
DIVISION SUMMARY
EXPENDITURE BY ACTIVITY
REVIEDETIMTEDBEPPRVEDHNE IN
SSAASAO%CAG
TUBUDETER ENDBUDETBUDETBUDET FRM
ACALGYAGGGO
DIVISIONFY 02FY 03FY 03FY 04FY 04FY 03 TO FY 04
COMMUNICATION SERV.532,237$ 593,550$ 567,608$ 555,414$ 579,360$ (2.39%)
DIVISION TOTAL532,237$ 593,550$ 567,608$ 555,414$ 579,360$ (2.39%)
EXPENDITURE BY CLASSIFICATION
REVIEDETIMTEDBEPPRVEDHNE IN
SSAASAO%CAG
TUBUDETER ENDBUDETBUDETBUDET FRM
ACALGYAGGGO
LIFITIFYFYFYFYFYFY T FY
CASSCAON020303040403O04
SALARIES & BENEFITS281,262$ 327,351$ 315,066$ 326,329$ 331,324$ 1.21%
SUPPLIES92,488 89,415 88,089 91,012 91,012 1.79%
MAINTENANCE 107,796 120,189 111,773 102,478 102,478 (14.74%)
PURCHASED SERVICES50,691 56,595 52,680 35,595 54,546 (3.62%)
CAPITAL OUTLAY0 0 0 0 0 0.00%
DIVISION TOTAL532,237$ 593,550$ 567,608$ 555,414$ 579,360$ (2.39%)
PERSONNEL SUMMARY BY ACTIVITY
REVIEDBEPPRVEDHNE IN
SASAO%CAG
TUTUBUDETBUDETBUDETBUDET FRM
ACALACALGGGGO
DIVIINFY FYFYFYFYFY T FY
SO010203040403O04
COMMUNICATION SERV5.05.06.06.06.00.00%
DIVISION TOTAL5.05.06.06.06.00.00%
SERVICE LEVEL ADJUSTMENTS
Uninterruptable Power Supply - Replacement
Costs$ 18,951
COMMUNICATIONS TOTAL$ 18,951
233
CITY OF COLLEGE STATION
FLEET MAINTENANCE FUND
FUND SUMMARY
FY 03FY 03FY 04FY 04% CHANGE IN
FY 02REVISEDYEAR-ENDBASEAPPROVEDBUDGET FROM
BUDGET
ACTUALBUDGETESTIMATEBUDGETFY 03 TO FY 04
REVENUES
FLEET CHARGES$1,295,567$1,333,000$1,343,600$1,265,000$1,265,000
(5.10%)
INTEREST EARNINGS(4,379)1,2001,6003,3003,300
175.00%
MISCELLANEOUS 8580000
N/A
TOTAL REVENUES$1,292,046$1,334,200$1,345,200$1,268,300$1,268,300
(4.94%)
EXPENDITURES
PARTS$80,101$82,241$83,008$83,319$84,572 2.83%
FLEET MAINTENANCE 1,040,0171,025,0921,023,4801,028,4701,048,512 2.28%
GEN. & ADMIN. TRANSFERS 130,397137,177137,177132,300132,300
(3.56%)
PAY PLAN ADJUSTMENTS 00000
N/A
OPERATING EXPENSES 65,68370070000
(100.00%)
CONTINGENCY 09,080000
(100.00%)
TOTAL EXPENDITURES$1,316,198$1,254,290$1,244,365$1,244,089$1,265,384
0.88%
GAAP ADJUSTMENT$14,416
INCREASE (DECREASE)
IN WORKING CAPITAL$(24,152)$79,910$100,835$24,211$2,916
BEGINNING WORKING CAPITAL$11,869$2,133$2,133$102,968$102,968
ENDING WORKING CAPITAL$2,133$82,043$102,968$127,179$105,884
FLEET FUND - SOURCESFLEET FUND - USES
GEN. &
INTEREST
ADMIN.
PARTS
EARNINGS
TRANSFERS
7%
0.3%
10%
FLEET
CHARGES
FLEET MAINT.
99.7%
83%
234
CITY OF COLLEGE STATION
FLEET SERVICES
DEPARTMENT SUMMARY
EXPENDITURE BY DIVISION
REVISEDESTIMATEDBASEAPPROVED% CHANGE IN
ACTUALBUDGETYEAR ENDBUDGETBUDGETBUDGET FROM
DIVISIONFY 02FY 03FY 03FY 04FY 04FY 03 TO FY 04
PARTS80,100$ 82,241$ 83,008$ 83,376$ 84,629$ 2.90%
ADMINISTRATION1,038,765 1,025,092 1,021,472 1,028,413 1,048,455 2.28%
DEPARTMENT TOTAL1,118,865$ 1,107,333$ 1,104,480$ 1,111,789$ 1,133,084$ 2.33%
EXPENDITURE BY CLASSIFICATION
REVISEDESTIMATEDBASEAPPROVED% CHANGE IN
ACTUALBUDGETYEAR ENDBUDGETBUDGETBUDGET FROM
CLASSIFICATIONFY 02FY 03FY 03FY 04FY 04FY 03 TO FY 04
SALARIES & BENEFITS$ 626,686591,057$ 625,689$ 626,582$ 636,292 1.53%
SUPPLIES454,322 410,476 407,949 410,467 410,467 0.00%
MAINTENANCE 20,585 27,216 26,197 28,150 28,150 3.43%
PURCHASED SERVICES42,312 42,955 44,645 46,590 46,590 8.46%
GENERAL CAPITAL10,589 0 0 0 11,585 N/A
OTHER PURCHASED SERVICES0 0 0 0 0 N/A
DEPARTMENT TOTAL$ 1,107,3331,118,865$ 1,104,480$ 1,111,789$ 1,133,08$ 2.33%4
PERSONNEL SUMMARY BY DIVISION
REVISEDBASEAPPROVED% CHANGE IN
ACTUALACTUALBUDGETBUDGETBUDGETBUDGET FROM
DIVISIONFY 01FY 02FY 03FY 04FY 04FY 03 TO FY 04
PARTS2.02.02.02.02.00.00%
ADMINISTRATION13.013.013.013.013.00.00%
DEPARTMENT TOTAL15.015.015.015.015.00.00%
SERVICE LEVEL ADJUSTMENTS
FLEET SERVICESThree Equipment Lifts11,585$
FLEET TOTAL$ 11,585
235
EQUIPMENT REPLACEMENT FUND
The Equipment Replacement Fund is an internalinstalled. These changes will ensure that the
service fund that provides equipment and fleetsystem can be replaced in the future.
replacements within the City of College Station. In
an effort to better control costs, the fund receives5.Each department will be charged an annual
rental charges from departments based on thecopier replacement rental fee based upon the
economic life of their equipment and vehicles. Thenumber of authorized copiers. Fiscal Services
fund then purchases replacement scheduled and/orand Office of Technology and Information
as conditions warrant.Services representatives will evaluate each
department?s copier needs on a case by case
This fund is prepared on the modified accrual basis to determine whether the purchase or
continual rental of a copier is the most efficient
basis where cash transactions are included in the
course of action. Replacement copiers will be
budget presentation in lieu of non-cash
purchased through the Equipment Replacement
transactions such as depreciation. The focus is
Fund. New (additions to the inventory) copiers
on the net change in working capital.
will be funded through individual department?s
operating budget.
Specific rental charges are based upon the estimated
replacement price of the individual items. Specific
6.Other equipment, not specifically detailed
approved replacement policies include the following:
above, will be handled in a similar manner.
Representatives of affected departments will be
1.All qualified existing fleet equipment will be
responsible for meeting with Fiscal Services to
replaced through the equipment replacement
determine if inclusion in the Equipment
fund. Other equipment will be replaced
Replacement Fund is warranted.
through the budget process.
Base budget revenues for the fund reflect the above
2.Each department will be charged an annual
policies. The revenues are automatically transferred
replacement fee based on the useful life and
from departmental budgets on a monthly basis to
anticipated replacement cost of each vehicle
ensure that sufficient funds will be available to fund
assigned to that department. A team made up
expenses related to the specific functions. The
of representatives from user departments and
approved FY 04 total revenues are $2,422,060,
Fiscal Services will review fleet replacement lists
3.45% higher than the FY 03 revised budget.
to ensure that the guidelines are being met and
that funds are available to replace needed
The approved equipment replacement budget also
equipment.
includes $917,000 for the replacement of the City
telephone system. Funds have been placed in the
3.Each department will be charged for the phone
replacement fund since 1994 when the phone
system based on the number of phones it is
system was last replaced.
assigned. Charges for the 800 MHz radio
system will be prorated in the same manner.
The approved FY 04 total expenditures are
These charges will continue after the interfund
$3,363,756, a 6.63% increase from the FY 03
loan has been recovered in order to replace the
revised budget.
phone and radio systems in the future.
4.The Police and Fire Department will be charged
for the Mobile Data Terminal system being
236
CITY OF COLLEGE STATION
EQUIPMENT REPLACEMENT
FY 03FY 03FY 04FY 04% CHANGE IN
FY 02REVISEDYEAR-ENDBASEAPPROVEDBUDGET FROM
ACTUALBUDGETESTIMATEBUDGETBUDGETFY 03 TO FY 04
.
BEGINNING WORKING CAPITAL$ 6,463,8154,464,732$ 6,463,815$ 6,463,815$ 6,609,413$
REVENUES
FLEET RENTALS$ 1,729,3452,521,958$ 1,781,220$ 1,822,410$ 1,822,410 5.38%
PHONE SYSTEM RENTALS 74,58750,328 74,590 77,910 77,910 4.46%
800 MHZ RENTALS 181,820 152,914 152,910 171,940 171,940 12.44%
MOBILE DATA SYSTEM RENTALS 80,190 93,500 93,400 97,400 97,400 4.17%
COPIER RENTALS 46,797 55,855 55,860 54,480 54,480 (2.46%)
OTHER EQUIPMENT RENTALS 0 0 0 0 0 N/A
RESERVE FOR FUTURE VEHICLE PURCHASE 0 0 0 0 0
INVESTMENT & OTHER 265,344 235,000 179,030 197,920 197,920 (15.78%)
CERTIFICATE OF OBLIGATION 0 0 958,902 0 0
OTHER NONOPERATING 946,045 0 0 0 0 N/A
TOTAL REVENUES$ 2,341,2014,092,482$ 3,295,912$ 2,422,060$ 2,422,060$ 3.45%
EXPENDITURES
FLEET REPLACEMENT $ 2,877,3141,954,146$ 2,877,314$ 1,810,900$ 1,931,400$ (32.87%)
PHONE SYSTEM REPLACEMENT 0000 917,000 N/A
800 MHZ SYSTEM REPLACEMENT 0 0000 N/A
MOBILE DATA SYSTEM REPLACEMENT 9,7040 0 0 0 N/A
COPIER REPLACEMENT 41,023 61,425 57,000 111,600 111,600 81.68%
OTHER EQUIPMENT REPLACEMENT 4,5000 0 0 0 N/A
DEBT SERVICE TRANSFER 0216,000 216,000 403,756 403,756
DEBT ISSUANCE COST 0 0 0 0 0
TOTAL NET EXPENDITURES$ 3,154,7392,009,373$ 3,150,314$ 2,326,256$ 3,363,756$ 6.63%
GAAP ADJUSTMENTS$ (84,026)
INCREASE (DECREASE)
IN WORKING CAPITAL$ (813,538)2,083,109$ 145,598$ 95,804$ (941,696)$
ENDING WORKING CAPITAL$ 5,650,2776,463,815$ 6,609,413$ 6,559,619$ 5,667,717$
EQUIPMENT REPLACEMENT FUND - USES
EQUIPMENT REPLACEMENT FUND - SOURCES
MOBILE DATA
COPIER DEBT SERVICE
SYSTEM INVESTMENT &
TRANSFER
RENTALS
OTHER
RENTALS
COPIER
12%
2%
4%8%
REPLACEMENT
800 MHZ
3%
RENTALS
7%
FLEET
PHONE
REPLACEMENT
PHONE SYSTEM
FLEET
SYSTEM
58%
REPLACEMENT
RENTALS
RENTALS
27%
76%
3%
237
Fleet and Equipment Replacement
DepartmentVehicle #YearCost
Fleet and Equipment Scheduled Replacements
Uniform Patrol41852000Patrol Car $30,000
Uniform Patrol41772000Patrol Car 30,000
Uniform Patrol41782000Patrol Car 30,000
Uniform Patrol41792000Patrol Car 30,000
Uniform Patrol41802000Patrol Car 30,000
Uniform Patrol41812000Patrol Car 30,000
Uniform Patrol41822000Patrol Car 30,000
Uniform Patrol41842000Patrol Car 30,000
Uniform Patrol41832000Patrol Car 30,000
CID42081995Jeep Wagon17,500
CID42071994Cheverolet Lumina17,500
Police Total$305,000
Suppression51071993Dodge Spirit16,500
Prevention52191994Cheverolet 1/2 Ton Pick Up17,500
Prevention52131992Ford Taurus Wagon17,500
Fire Total$51,500
Facilities19021990Cheverolet 1/2 Pickup$17,500
Streets31571999Grasshopper Mower10,000
Streets31021990JD Excavator202,000
Streets31071992GMC Dump Truck50,000
Traffic34071998Ford Expedition26,000
Traffic34051991Ford Bucket Truck70,000
Traffic34081992GMC 1/2 Ton Pick Up20,500
Streets32081998721 D Grasshopper7,700
Streets31051991GMC Dump Truck50,000
Streets31731991Case Tractor24,000
Fleet33111990Ford Service Truck35,000
Drainage32121998Rhino Batwing Mower12,500
Sanitation71051993Ford Pickup17,500
Sanitation71201998Volvo Refuse Truck155,000
Sanitation71321998Volvo Refuse Truck155,000
Sanitation71331998Volvo Refuse Truck155,000
Public Works Total$1,007,700
Operations83251991Dodge Ram Charger$23,000
Forestry84071992GMC 1/2 Ton Pick Up17,500
Cemetery84211997Grasshopper Riding Mower7,700
Parks Total$48,200
MIS26011993Ford Taurus Wagon$16,500
OTIS Total$16,500
Electric92551989Cheverolet Digger Derrick$122,000
Electric92021991GMC 1/2 Ton Pickup17,500
Electric92171981Tension Puller39,000
Electric31986Generator - East Bypass25,000
Water94011992GMC 1/2 Ton Pickup17,500
Wastewater95671983Case Tractor/Mower40,000
Wastewater95551990GMC Van (TV Insp.)121,000
Public Utilities Total$382,000
Total Replacement for the FY 04 Base Budget$1,810,900
DepartmentFleet and Equipment Approved SLA'sCost
Forestry1 Ton Cargo Passenger Van*$6,000
WastewaterTV Sewer Van*74,000
DrainagePick up truck22,500
DrainageTractor18,000
Police CIDSedan **16,500
BVSWMAGenerator***35,000
Total New Fleet and Equipment for the FY 04 Approved Budget$172,000
*Upgrade costs associated with replacing vehicle 8407 and 9555.
** This vehicle is budgeted in the Police Department Budget.
*** This equipment is budgeted in the BVSWMA Budget.
238
UTILITY CUSTOMER SERVICE FUND
The Utility Customer Service Fund is used toFY 04 approved expenditures are $2,324,471 an
account for expenditures associated with meterincrease of 0.41% from the FY 03 revised budget.
services, billing, and collection for the City?s
Electric, Water, Wastewater, Sanitation and
Utility Customer Service has three Service Level
Drainage utilities.
Adjustments (SLAs). The first SLA, $30,000, will
This fund is prepared on the modified accrual
provide funding for the credit card payment
basis where cash transactions are included in the
option for customers. The second approved SLA,
budget presentation in lieu of non-cash
$48,000, for the purchase of software to read bar
transactions such as depreciation. The focus is on
code return pay stubs. Also approved in this SLA
the net change in working capital.
is the reduction of a part-time position due to the
efficiency of this automatic billing function. The
Revenues in the Utility Customer Service Fund are
final approved SLA provides $4,091 in
received as service charges from the various
replacement funds for uninterruptable power
enterprise funds. Revenues are projected to be
supply.
$2,324,126.
239
CITY OF COLLEGE STATION
UTILITY CUSTOMER SERVICE FUND
FUND SUMMARY
FY 03FY 03FY 04FY 04% CHANGE IN
FY 02REVISEDYEAR-ENDBASEAPPROVEDBUDGET FROM
ACTUALBUDGETESTIMATEBUDGETBUDGETFY 03 TO FY 04
REVENUES & SERVICE CHARGES
SERVICE CHARGES$ 1,925,0001,995,200$ 1,925,000$ 2,050,100$ 2,155,326$ 11.96%
OTHER OPERATING REVENUE 180,250162,260 160,000 164,800 164,800 -8.57%
INVESTMENT INCOME 5,0006,244 3,500 4,000 4,000 -20.00%
NONOPERATING 0514 120 0 0 N/A
TOTAL REVENUES$ 2,110,2502,164,218$ 2,088,620$ 2,218,900$ 2,324,126$ 10.14%
TOTAL FUNDS AVAILABLE$ 2,278,8192,232,671$ 2,257,189$ 2,236,725$ 2,341,951$ 2.77%
DEPT. EXPENDITURES
COLLECTIONS$ 1,228,2201,057,427$ 1,181,791$ 1,275,488$ 1,371,869$ 11.70%
METER SERVICE 466,886389,647 460,861 426,876 432,121 -7.45%
GENERAL AND ADMIN. TRANSFERS 595,487 596,712 596,712 486,881 490,481 -17.80%
CONTINGENCY 23,0840 0 30,000 30,000 29.96%
EMPLOYEE BENEFITS TRANSFER 00 0 0 0 N/A
CAPITAL OUTLAY 00 0 0 0 N/A
TOTAL EXPENDITURES$ 2,314,9022,042,561$ 2,239,364$ 2,219,245$ 2,324,471$ 0.41%
GAAP ADJUSTMENT$ (21,541)
TOTAL EXPENDITURES INCREASE
(DECREASE) IN FUND BALANCE$ (204,652)121,657$ (150,744)$ (345)$ (345)$
BEGINNING WORKING CAPITAL$ 168,56968,453$ 168,569$ 17,825$ 17,825$
ENDING WORKING CAPITAL$ (36,083)168,569$ 17,825$ 17,480$ 17,480$
UTILITY CUSTOMER SERVICE FUND - USES
UTILITY CUSTOMER SERVICE FUND -
SOURCES
GENERAL
OTHER
AND ADMIN.
CONTIN.
OPERATING
TRANSFERS
1%
REVENUE
21%
7%
COLLECT.
59%
SERVICE
METER
CHARGESSERVICE
19%
93%
240
CITY OF COLLEGE STATION
UTILITY CUSTOMER SERVICE
SUMMARY
EXPENDITURE BY DIVISION
REVISEDESTIMATEDBASEAPPROVED% CHANGE IN
ACTUALBUDGETYEAR ENDBUDGETBUDGETBUDGET FROM
DIVISIONFY 02FY 03FY 03FY 04FY 04FY 03 TO FY 04
BILLING COLLECTIONS1,057,426$ 1,228,220$ 1,181,791$ 1,275,488$ 1,371,869$ 11.70%
METER SERVICES389,648 466,886 460,861 426,876 432,121(7.45%)
UTILITY CUSTOMER SERVICE TOTAL1,447,074$ 1,695,106$ 1,642,652$ 1,702,364$ 1,803,990$ 6.42%
EXPENDITURE BY CLASSIFICATION
REVISEDESTIMATEDBASEAPPROVED% CHANGE IN
ACTUALBUDGETYEAR ENDBUDGETBUDGETBUDGET FROM
CLASSIFICATIONFY 02FY 03FY 03FY 04FY 04FY 03 TO FY 04
SALARIES & BENEFITS1,110,531$ 1,179,848$ 1,151,060$ 1,241,995$ 1,244,030$ 5.44%
SUPPLIES55,089 64,390 61,612 64,500 68,5916.52%
MAINTENANCE 36,537 46,791 46,622 46,050 53,05013.38%
PURCHASED SERVICES244,917 404,077 383,358 349,819 379,819(6.00%)
CAPITAL OUTLAY0 0 0 0 58,5000.00%
UTILITY CUSTOMER SERVICE TOTAL1,447,074$ 1,695,106$ 1,642,652$ 1,702,364$ 1,803,990$ 6.42%
PERSONNEL SUMMARY BY DIVISION
REVISEDBASEAPPROVED% CHANGE IN
ACTUALACTUALBUDGETBUDGETBUDGETBUDGET FROM
DIVISIONFY 01FY 02FY 03FY 04FY 04FY 03 TO FY 04
BILLING COLLECTIONS21.02120.520.520.0(2.44%)
METER SERVICES9.59.510.010.010.00.00%
UTILITY CUSTOMER SERVICE TOTAL30.530.530.530.530.0(1.64%)
SERVICE LEVEL ADJUSTMENTS
BILLING COLLECTIONCredit Card Cost Adjustment30,000
Equip and Software to read Bar Codes48,500
Uninterruptable Power Supply4,091
UTILITY CUSTOMER SERVICE FUND$82,591
241
SELF INSURANCE FUND
The City of College Station is partially self-insured
Property and Casualty Fund
for property casualty and general liability, worker's
FY 04 approved revenues are based on the actual
compensation and unemployment compensation.
amounts assigned to the various operating activity
The City participates in a PPO for employee and
centers. There will be an 11% increase over FY
dependent health care.The City moved to the
03 for premiums and an overall decrease in
PPO in January 2003. This move was made as a
revenues of 4%.
result of the escalating health insurance costs seen
in recent years.
Expenditures in this fund are projected to
decrease by 3% in FY 04 to $509,145. Much of
Actuarially-based charges are made to each of the
this decrease can be attributed to a reduction in
operating funds using relevant bases (i.e., health
pay outs on premiums.
insurance is charged monthly per full-time
participating employee, while unemployment and
Employee Benefits Fund
worker's compensation are charged as a
In FY 03, efforts to create a reserve in the fund so
percentage of gross salary). This method of
that future cost increases can be moderated were
funding allows the City to more accurately reflect
successful. An increase in health insurance
the costs of claims against the various funds and
premiums was approved for FY 03, as part of the
to minimize potential risks.
effort to address continued cost increase in health
insurance costs. These changes will continue to
These Funds are prepared on the modified accrual
move the Employee Benefits Fund to a position of
basis where cash transactions are included in the
being self-sufficient. If the rate of growth
budget presentation in lieu of non-cash
continues to increase in health care costs, then
transactions such as depreciation. The focus is on
the employee benefits fund will have to be re
the net change in working capital.
evaluated to determine what additional changes
will need to be recommended. These changes
The City is making changes to the risk
have included charging employees for a portion of
management program, which are designed to
their health insurance cost. Additional premium
control costs in the Property Casualty Fund and
increases are included in the approved FY 04
the Workers Compensation Fund. Property
budget. The City is also actively participating in
casualty costs are anticipated to increase in the
an effort to determine if there are benefits to the
future as the cost of insurance increases.
City, Brazos County, and the City of Bryan jointly
Changes being considered include increasing the
providing health insurance.
deductibles for the City and implementing a
proactive risk management and safety program in
FY 04 expenditures are based on estimates of
order to better control claims and therefore
future claims, premiums, and other miscellaneous
control costs. This effort includes implementing a
costs. Total approved expenditures are
citywide safety training program, as well as other
$4,506,437, an increase of 15% over the FY 03
revisions in the way risk is managed in the City.
revised budget. This increase is a result primarily
of rising medical costs. Through education and
Workers Compensation Fund
training programs, efforts are being made to
Approved premiums are based on the actual
reduce the claims incurred. The City will continue
amounts received from the City?s employees. Due
to monitor claims to determine what additional
to an increase in the number of employees and
plan changes need to be made.
rate, premiums in this fund have increased 67%
over the FY 03 adjusted budget.
Unemployment Fund
Revenues in this fund are collected much like the
Expenditures in this fund have increased 27%
Workers Compensation Fund, based on employee
from the previous fiscal year to $510,645. The
collections. There is a 0.35% increase in expected
rising costs associated with claims and premiums
FY 04 premiums over FY 03 budgeted revenues
largely contributed to this increase. The claim
due to change in number of employees.
increases are a result of increased medical costs,
and claims that were incurred in recent years.
Expenditures in this fund are expected to be the
same as the previous fiscal year, $25,000.
242
CITY OF COLLEGE STATION
WORKERS COMPENSATION FUND SUMMARY
FY 03FY 03FY 04FY 04% CHANGE IN
FY 02REVISEDYEAR-ENDBASEAPPROVEDBUDGET FROM
ACTUALBUDGETESTIMATEBUDGETBUDGETFY 03 TO FY 04
BEGINNING WORKING CAPITAL$ 235,835236,936$ 235,835$ 63,645$ 63,645$
REVENUES
PREMIUMS$ 300,000308,934$ 318,000$ 500,390$ 500,390$ 66.80%
OTHER 0 22,500 0 0 0 (100.00%)
TRANSFERS 0 22,500 122,500 0 0 (100.00%)
INVESTMENT EARN. 13,542 15,000 3,300 3,000 3,000 (80.00%)
TOTAL REVENUES$ 360,000322,476$ 443,800$ 503,390$ 503,390$ 39.83%
TOTAL FUNDS AVAIL.$ 595,835559,412$ 679,635$ 567,035$ 567,035$ (4.83%)
EXPENDITURES AND TRANSFERS
CLAIMS$ 238,500172,707$ 310,000$ 200,000$ 200,000$ (16.14%)
PREMIUMS 1,475 0 102,500 102,500 102,500 N/A
ADMINISTRATION FEE 85,996 7,500 47,500 57,500 57,500 666.67%
GENERAL & ADMIN. 70,564 131,990 131,990 126,645 126,645 (4.05%)
OTHER OPERATING 13,510 0 24,000 24,000 24,000 N/A
OTHER NON-OPER. 0 14,000 0 0 0 (100.00%)
TRANSFERS 0 0 0 0 0 N/A
CONTINGENCY 0 10,000 0 0 0 (100.00%)
TOTAL OPERATING EXPENSES
AND TRANSFERS$ 401,990344,252$ 615,990$ 510,645$ 510,645$ 27.03%
GAAP ADJUSTMENTS$ 20,675
INCREASE (DECREASE) IN
WORKING CAPITAL$ (41,990)(21,776)$ (172,190)$ (7,255)$ (7,255)$
ENDING WORKING CAPITAL$ 193,845235,835$ 63,645$ 56,390$ 56,390$
WORKERS COMPENSATION FUND - USES
WORKERS COMPENSATION FUND - SOURCES
OTHER
GENERAL &
INVEST.
OPERATING
ADMIN.
EARN.
5%
25%
1%
CLAIMS
39%
PREMIUM
ADMIN FEE
11%
99%
PREMIUM
20%
243
CITY OF COLLEGE STATION
PROPERTY CASUALTY FUND SUMMARY
FY 03FY 03FY 04FY 04FY 04% CHANGE IN
FY 02REVISEDYEAR-ENDBASEPROPOSEDAPPROVEDBUDGET FROM
ACTUALBUDGETESTIMATEBUDGETSLASBUDGETFY 03 TO FY 04
BEGINNING WORKING CAPITAL$ 512,289582,299$ 512,289$ 463,778$ 463,778$ 463,778$
REVENUES
PREMIUMS$ 392,000418,997$ 392,000$ 434,740$ 0$ 434,740$ 10.90%
INVESTMENT EARN. 20,145 20,000 10,500 14,100 0 14,100 (29.50%)
OTHER 106,967 92,500 42,500 35,000 0 35,000 (62.16%)
TOTAL REVENUES$ 504,500546,109$ 445,000$ 483,840$ 0$ 483,840$ (4.10%)
TOTAL FUNDS AVAIL.$ 1,016,7891,128,408$ 957,289$ 947,618$ 463,778$ 947,618$ (6.80%)
EXPENDITURES AND TRANSFERS
CLAIMS$ 130,000272,657$ 180,000$ 150,000$ 0$ 150,000$ 15.38%
ADMINISTRATION FEE 3,500 7,500 9,350 17,500 0 17,500 133.33%
PREMIUMS 236,529 227,700 158,670 200,000 0 200,000 (12.17%)
GENERAL & ADMIN. 70,563 131,991 131,991 126,645 0 126,645 (4.05%)
OTHER OPERATING N/A-
OTHER OPERATING 8,508 13,500 13,500 0 0 0 (100.00%)
OTHER NON-OPER. 0 0 0 0 0 0 N/A
CONTINGENCY 0 15,000 0 15,000 0 15,000 0.00%
TOTAL OPERATING EXPENSES
AND TRANSFERS$ 525,691591,757$ 493,511$ 509,145$ 0$ 509,145$ (3.15%)
GAAP ADJUSTMENTS$ (24,362)
INCREASE (DECREASE) IN
WORKING CAPITAL$ (21,191)(45,648)$ (48,511)$ (25,305)$ 0$ (25,305)$
ENDING WORKING CAPITAL$ 491,098512,289$ 463,778$ 438,473$ 463,778$ 438,473$
PROPERTY CASUALTY FUND - SOURCES
PROPERTY CASUALTY FUND - USES
OTHER
CONTINGENCY
INVESTMENT
7%
3%
EARN.
GENERAL &
3%
CLAIMS
ADMIN.
29%
25%
PREMIUMS
90%
PREMIUMS
ADMINISTRATION
40%
FEE
3%
244
CITY OF COLLEGE STATION
EMPLOYEE BENEFITS FUND SUMMARY
FY 03FY 03FY 04FY 04% CHANGE IN
FY 02REVISEDYEAR-ENDBASEAPPROVEDBUDGET FROM
ACTUALBUDGETESTIMATEBUDGETBUDGETFY 03 TO FY 04
BEGINNING WORKING CAPITAL 137,910 759,285$ 759,285$ 1,278,096$ 1,278,096$
REVENUES
CITY CONTRIBUTION$ 3,413,5403,038,585$ 3,295,656$ 4,000,870$ 4,000,870$
17.21%
EMPLOYEE CONTRIB. 634,693715,000955,2601,050,8001,050,800
46.97%
COBRA 26,51636,0001,5001,5001,500
(95.83%)
INVESTMENT EARN. 35,05445,00030,22046,54046,540
3.42%
OTHER 0450000
(100.00%)
TOTAL REVENUES$ 4,209,9903,734,848$ 4,282,636$ 5,099,710$ 5,099,710$
21.13%
TOTAL FUNDS AVAIL.$ 4,969,2753,872,758$ 5,041,921$ 6,377,806$ 6,377,806$
28.34%
EXPENDITURES AND TRANSFERS
CLAIMS$ 150,0001,071,639$ 9,525$ 5,000$ 5,000$
(96.67%)
ADMINISTRATION FEE 129,737174,00047,000174,000174,000
0.00%
PREMIUMS 2,170,0343,454,2003,637,3004,181,4174,181,417
21.05%
GEN. & ADMIN. 34554,94954,90049,52049,520
(9.88%)
OTHER OPERATING 05,00015,00015,00015,000
200.00%
OTHER NON-OPER. 3921,5001001,5001,500
0.00%
CONTINGENCY 080,000080,00080,000
0.00%
TOTAL OPERATING EXPENSES
AND TRANSFERS$ 3,919,6493,372,147$ 3,763,825$ 4,506,437$ 4,506,437$
14.97%
GAAP ADJUSTMENTS$ 258,674
INCREASE (DECREASE) IN
WORKING CAPITAL$ 290,341362,701$ 518,811$ 593,273$ 593,273$
ENDING WORKING CAPITAL$ 1,049,626759,285$ 1,278,096$ 1,871,369$ 1,871,369$
EMPLOYEE BENEFITS FUND- SOURCESEMPLOYEE BENEFITS FUND - USES
INVEST.
EARN.
EMPLOYEE
1% CONTINGENCY
GEN. &
CONTRIB.
2% ADMIN. FEE
ADMIN.
21%
4%
1%
PREMIUMS
93%
CITY
CONTRIB.
78%
245
CITY OF COLLEGE STATION
UNEMPLOYMENT COMPENSATION FUND SUMMARY
FY 03FY 03FY 04FY 04% CHANGE IN
FY 02REVISEDYEAR-ENDBASEAPPROVEDBUDGET FROM
ACTUALBUDGETESTIMATEBUDGETBUDGETFY 03 TO FY 04
BEGINNING WORKING CAPITAL$ 112,631117,158$ 112,631$ 91,011$ 91,011$
REVENUES
PREMIUMS$ 28,3000$ 0$ 28,400$ 28,400$ 0.35%
INVESTMENT EARN. 3,5005,461 3,380 2,800 2,800 (20.00%)
TOTAL REVENUES$ 31,8005,461$ 3,380$ 31,200$ 31,200$ (1.89%)
TOTAL FUNDS AVAIL.$ 144,431122,619$ 116,011$ 122,211$ 213,222$ 47.63%
EXPENDITURES AND TRANSFERS
CLAIMS$ 25,0008,711$ 25,000$ 25,000$ 25,000$ 0.00%
ADMINISTRATION FEE 0 0 0 00N/A
PREMIUMS 0 0 0 00N/A
GENERAL & ADMINISTRATIVE 0 0 0 00N/A
OTHER OPERATING 0 0 0 00N/A
TOTAL OPERATING EXPENSES
AND TRANSFERS$ 25,0008,711$ 25,000$ 25,000$ 25,000$ 0.00%
GAAP ADJUSTMENTS$ (1,277)
INCREASE (DECREASE) IN
WORKING CAPITAL$ 6,800(3,250)$ (21,620)$ 6,200$ 6,200$
ENDING WORKING CAPITAL$ 119,431112,631$ 91,011$ 97,211$ 97,211$
UNEMPLOYMENT FUND - SOURCESUNEMPLOYMENT FUND - USES
INVEST.
EARNINGS
9%
PREMIUMS
91%
CLAIMS
100%
246
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AA
PPENDIX
BO
UDGETRDINANCES
ORDINANCE NO. 2658
AN ORDINANCE ADOPTING A BUDGET FOR THE 2003-04 FISCAL YEAR AND
AUTHORIZING EXPENDITURES AS THEREIN PROVIDED.
WHEREAS, a proposed budget for the fiscal year October 1, 2003, to September 30, 2004, was
prepared and presented to the City Council and a public hearing held thereon as prescribed by law
and the Charter of the City of College Station, Texas, notice of said hearing having first been duly
given; and
WHEREAS, the City Council has reviewed and amended the proposed budget and changes as
approved by the City Council have been identified and their effect included in the budget; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE
STATION, TEXAS:
PART 1:That the proposed budget as amended by the City Council of the City of College
Station, which is made a part hereof to the same extent as if set forth at length
herein, is hereby adopted and approved, a copy of which is on file in the Office of
the City Secretary in College Station, Texas.
PART 2:That authorization is hereby granted for the expenditure of the same under the
respective items contained in said budget with the approved fiscal procedures of the
City.
PART 3:That the City Manager and his authorized and designated employees, at his
discretion, be, and are hereby authorized to sign or release utility easements; to
negotiate and sign documents related to the settlement of disputed assessments for
paving, weed mowing, demolition, and other disputes based on legal questions of
whether the assessments are enforceable or other extenuating circumstances; to sign
contracts and documents authorizing the payment of funds and to expend public
funds for expenditures that are $50,000 or less; to sign change orders authorizing the
expenditure of funds pursuant toS252.048 of theTL
ECTIONEXASOCAL
GCor as provided in the original contract document. The intent
OVERNMENTODE
of this section is to provide the ability to conduct daily affairs of the City which
involve numerous decisions of a routine nature.
PART 4:That the City Manager and his authorized and designated employees, at his
discretion, be, and are hereby, authorized to provide for transfers of any
unexpended or unencumbered appropriation balance within each of the various
departments in the General Fund and within any other fund of the City in
accordance with Section 60.4 of the Charter of the City of College Station and to
authorize transfers of Contingent Appropriations within a fund up to an amount
equal to expenditures that are $15,000 or less. The intent of this section is to
A-1
A-2
Ordinance No.2658
ATTACHMENT “A”
Potential FY04 QISV or
Texas Department of Information Resources
Purchases
EstimatedProjected
ITEMQuantityUnit CostTotal
Scheduled Replacement
Replacement PCs831,10091,300
w/extended warranty
Replacement Monitors7015010,500
Replacement Printers102,20022,000
Replacement Laptops352,10073,500
Network Support Services (hours)10011011,000
Replace 3 servers315,50046,500
Replace 2 servers26,00012,000
Server replacement parts (memory, hard drives, array controllers)10,000
Upgrade WindowsNT server to Windows2000 server software45052,020
Subtotal - Scheduled Replacement208,300
Service Level Adjustments
SLA - Installation of Microsoft Office XP18760,000
SLA - SCADA server110,000
SLA - desktop computer setups52,43512,175
includes:
desktop PC, extended warranty,
network card, added memory, monitor
standard software
SLA - desktop computer w/extended warranty, monitors41,2505,000
SLA - printers32,2006,600
Subtotal - Service Level Adjustments93,775
Unscheduled Replacements/Additions
Estimated Additional PC setups102,10021,000
not identified specifically in budget
includes:
Monitor, network card,
extended warranty,
added memory
Estimated Standard desktop software103353,350
not identified specifically in budget
includes:
Microsoft Office XP
Norton Antivirus
Estimated Additional Printers51,5007,500
not identified specifically in budget
Subtotal - Unscheduled31,850
A-3
Ordinance No.2658
Replacements/Additions
Network Software on Master License Agreement
(MLA)
Border Manager450$5.21$2,344.50
Groupwise850$17.19$14,611.50
ZenWorks550$11.46$6,303.00
Netware890$20.83$18,538.70
Subtotal - Network Software on MLA$41,797.70
IBM Hardware and Software Maintenance
Hardware Maintenance36,220
AS400 software support13,4253,425
OS400 subscription17,9407,940
Subtotal - IBM Hardware and Software Maintenance
47,585
GIS Software Maintenance
ArcInfo 8.1/8.2 Concurrent use Primary13,5203,520
ArcInfo 8.1/8.2 Concurrent use Secondary31,4104,230
ArcGIS Survey Analyst concurrent use Primary1590590
ArcGIS Survey Analyst concurrent use Secondary1240240
ArcView 8.X concurrent use Primary28251,650
ArcView 8.X concurrent use Secondary175869,970
ArcView 8.X single use Primary45882,350
ArcView 8.X single use Secondary273529,500
ArcGIS Spatial Analyst concurrent use Primary1590590
ArcGIS Spatial Analyst concurrent use Secondary3263790
ArcGIS 3D Analyst concurrent use Primary1590590
ArcGIS 3D Analyst concurrent use Secondary2235470
ArcGIS Tracking Analyst concurrent use Primary1590590
ArcIMS Standard Edition Server/CPU11,7601,760
ArcSDE 8 or SDE 3 Server w/2 CPU13,5203,520
Subtotal - GIS Software Maintenance 40,360
HTE Software Maintenance
Applicant Tracking13,0003,000
Document Management Service39502,850
Asset Management13,5203,520
Fleet Management16,8806,880
GMBA (GM) (Gen. Ledger, Budget, accounts payable,115,70015,700
extended reporting)0
Accounts12,3102,310
Receivables
Purchasing/Inventory19,2409,240
Payroll/Personnel16,9306,930
Customer Information Services117,10017,100
Cash Receipts14,7804,780
A-4
Ordinance No.2658
Land Management13,0003,000
Contact Management15,2005,200
Contract Billing12,3702,370
Continuing Property Records117,70017,700
Planning/Zoning18,9808,980
Building Permits15,2005,200
Code Enforcement13,0003,000
GUI client licenses501587,900
QREP catalogs162504,000
Impromptu (Cognos) licenses152633,945
Looking Glass Viewer112913,201
Click2Gov Wireless - Core1625625
Click2Gov Wireless - BP1900900
QREP Web1675675
Reporting
HTEMODs Retrofit141001,400
Human Resources12,6502,650
Application Tracking (Web)1250250
Human Resources Escrow Maintenance1750750
Subtotal - HTE Software Maintenance
144,056
Public Safety Software Maintenance
Telestaff13,7053,705
Webstaff12,4002,400
Subtotal - Public Safety Software Maintenance 6,105
A-5
A-6
A-7
AB
PPENDIX
SLA
ERVICEEVELDJUSTMENTS
FY 04 R
ECOMMENDED
SLA
ERVICEEVELDJUSTMENTS
B-1
SAVINGS
/
DEPARTMENDESCRIPTION1-T COSREOC. COSTTOTAL REVENUESNET TOTA
TTL
PC & Mktg.Media Specialist and Television Production Equip.123,302198,4420198,442
1 75,140
Economic DevSignage for Northgate District0
2 15,000015,00015,000
Parks Administrtation0
3 Wolf Pen Creek Signage70,500070,50070,500
City Secretary Office0
4 Bond Election/Charter Election Cost47,710047,71047,710
PC & MktgLow Band Radio 95,0000095,000
5 95,000
Non DeptPublic Art150,00000150,000
6 150,000
Streets MaintenanceMaintenance of Annexed Streets091,0000
7 91,00091,000
StreetsAnnexed street overlay 1 yr of 5200,00000
8 200,000200,000
StreetsThoroughfare Rehabilitations300,00000
9 300,000300,000
PC & Mktg.Video Update - Golden Memories5,00000
10 5,0005,000
PatrolPatrol Bike Replacement and Maintenance4,3234,2820
11 8,6058,605
Comprehensive Traffic Control/Selective Traffic
PatrolEnforcement Program Grant11,265
45,060045,06033,795
12
CIDCriminal Investigation Division Sergeant
26,56773,2170
13 99,78499,784
Planning AdministrationAnnexation
60,00000
14 60,00060,000
RecreationCity of College Station 65th Anniversary Celebration
25,13000
15 25,13025,130
MISMicrosoft Office XP Software (Year 2 of 2)
60,000015,000
16 60,00045,000
Strategic Plan Related SLAs Total1,227,592243,6391,471,23148,7951,422,436
0
17 Fiscal ServicesAppraisal District Fee Increase0 16,00016,00016,000
Fire SuppressionMaintenance0 29,00029,00029,000
0
18
Emergency Medical
Prevention
Maintenance SLAs Total045,00045,000045,000
Fire SuppressionYr.3 Fire Station #5 Operations (3FTE)19,380200,5300
19 181,150200,530
Parks OperationsLick Creek, Phase I (outsource City Hall and Police Si60055,1000
20 54,50055,100
MISPublic Safety System Software0105,19051,337
21 105,19053,853
Capital Projects SLAs Total19,980340,840360,82051,337309,483
22 Community Part time Intern03,7733,7733,7730
Community ProgramsDecision making for First Offenders Program7,02007,020
23 7,0200
Municipal CourtCourt Collection Fees
24 051,416199,502
51,416(148,086)
Municipal CourtMunicipal Court Customer Service Representative
25 031,568175,228
31,568(143,660)
Municipal CourtMunicipal Court Payment plan compliance coord.
26 034,15290,000
34,152(55,848)
Municipal CourtCredit Court fees incurred by Customers
27 2,80020,0000
22,80022,800
Municipal CourtOvertime to serve Warrants
28 035,50056,400
35,500(20,900)
Human ResourcesSecretary upgrade (0.75 to 1.0 FTE)
29 06,3126,3123,5102,802
AccountingInventory and Valuation of Non-Utility Infrastructure
30 20,00000
20,00020,000
Fire AdminEmployee Recognition Program
31 07,5000
7,5007,500
SuppressionTextbook Training Media
32 18,8521,0000
19,85219,852
Emergency MgmtAlert System
33 03,0000
3,0003,000
SuppressionCommercial Washer Extractor
34 6,0003000
6,3006,300
PreventionDigital cameras/Printer
35 2,750250500
3,0002,500
Building InspectionPlans Examiner (1 FTE)
36 3,16043,3440
46,50446,504
Planning AdministrationTransCAD Modeling Software/Intern
37 16,5169950
17,51117,511
Public Works AdminSafe Routes to School Grant consultant
38 20,00000
20,00020,000
Uninterruped Power Supply for Traffic Signals at 6
39 Traffic Signaltraffic intersections60,000060,000060,000
40 Parks AdministrationLarge Format Copier8,0001,5000
9,5009,500
41 OperationsVehicle Upgrade6,0008000
6,8006,800
42 RecreationAthletic Officiating Costs019,95015,615
19,9504,335
43 Otis AdministrationElectrical Franchise Agreement with BTU100,00000
100,000100,000
44 E-GovernmentCitizen contact Management Software50,0003,000053,000
53,000
45 GISTopography aerial map (Partial Cost)100,00000100,000
100,000
45 MISMaintenance Cost for Software03,7550
3,7553,755
46 Parks AdminPark Land Purchase - 2 acres off Rock Prairie Road40,0000040,000
40,000
47 OTIS0
Uniterruptable Power Supply - Replacement Costs47,9849,20757,19157,191
48 All DeptsRetired Benefit increase and 1% across the board0413,7810413,781
413,781
Other Total
509,082691,1031,200,185551,548648,637
FUND 001General Fund Total Recommended1,756,6541,320,5823,077,236651,6802,425,556
B-2
SAVINGS
/
DEPARTMENDESCRIPTION1-T COSREOC. COSTTOTAL REVENUESNET TOTA
TTL
PreventionCitation computers and digital cameras.
49 12,9501,3000
14,25014,250
Parking Fund Total Recommended
FUND 20212,9501,30014,250014,250
Electric Non-
DepartmentalMaintenance Tools8,000
50 08,0008,0000
AdministrationAdvertising Program170,000
51 0170,0000
170,000
AdministrationConcrete storage pad 40'x80'x6"25,000
52 25,00000
25,000
Electric Non-
53 DepartmentalUnderground Electrical Cable Puller59,10011,12070,220070,220
Electric Non-
DepartmentalHigh Potential Test Equipment6,0006,00006,000
54
Electric Non-
DepartmentalThree phase electrical power monitors.10,000
55 10,000010,0000
WarehouseOne Warehouse Assistant
56
031,87531,875031,875
CSU/EnergyEnergy Conservation Public Awareness Programs
57
047,00047,000047,000
ElectricUninterruptable Power Supply - Replacement Costs
58
6,2151,0527,26707,267
Electric Fund Total Recommended
FUND-211106,315269,047375,3620375,362
ProductionMaint/equipment for interruptions/blackouts
59 072,80072,800072,800
ProductionProtective Coating on Pump Station Equip
60 40,000040,000040,000
ProductionChlorine Covers
61 12,000012,000012,000
ProductionSCADA equipment.
62 25,00025,000025,000
ProductionTraining for technical personnel
63 05,0005,0005,000
ProductionEngineering design of Drainage Structure
64 45,000045,000045,000
Water Fund Total Recommended
FUND-21297,000102,800199,8000199,800
65 TreatmentTCEQ Mandate permit renewals for CC & LC 33,500033,500033,500
66 CollectionMaint/Equipment for interuptions/blackouts28,00028,000028,000
67 TreatmentClosed circuit television camera, sewer Van74,00074,000074,000
68 CollectionSCADA Equipment025,00025,000025,000
69 CollectionSCADA Workstation/Office computer 7,7507,75007,750
70 CollectionTraining for Technical personnel 5,0005,00005,000
71 TreatmentUninterruptable Power Supply - Replacement Costs11,0662,64413,710013,710
Wastewater Fund Total Recommended
FUND-213126,31660,644186,9600186,960
Billing CollectionCredit Card payment option for Customers
72 30,00030,000030,000
Billing CollectionSoftware to read stubs for payments
73 58,5007,00065,50017,00048,500
Billing CollectionUninterruptable Power Supply - Replacement Costs
74 3,3017904,09104,091
yusomerervceunoa
UtilitCtSiFdTtl
Recommended
FUND-22661,80137,79099,59117,00082,591
FleetReplace Vehicle Lifts11,585011,585011,585
75
FUND-227Fleet Services Fund Total Recommende11,585011,585011,585
d
CommunicationsUninterruptable Power Supply - Replacement Costs15,3853,56618,951018,951
76
FUND-229Communications Fund Recommended15,3853,56618,951018,951
CemeteryCemetery Rear Entrance Improvements55,00050055,500055,500
77
FUND-351Cemetery Fund Total Recommended55,00050055,500055,500
Drainage FTE Operator, 2 FTE Public Service51,787100,522152,3090152,309
78
Drainage Mosquito Management Program011,50011,500011,500
79
FUND-912Drainage Total Recommended51,787112,022163,8090163,809
B-3
SAVINGS
/
DEPARTMENDESCRIPTION1-T COSREOC. COSTTOTAL REVENUESNET TOTA
TTL
Rock Prairie Road Landfill Pre-Subtitle D and
600,0000600,000600,000
BVSWMA OperationsSubtitle D Cover
80 0
01,100,000
BVSWMA Operations
Rock Prairie Road Landfill Sector 181,100,0001,100,0000
81
FUND-999 BVSWMA Capital Projects SLAs Total1,700,00001,700,00001,700,000
Operations
82 Replacement Generator35,00035,0000
035,000
FUND-999BVSWMA Total Recommended35,000035,000035,000
Total All Funds
4,029,7931,908,2515,938,044668,6805,269,364
B-4
FY 03 NR
OTECOMMENDED
SLA
ERVICEEVELDJUSTMENTS
B-5
SAVINGS/
DEPARTMENDESCRIPTION1-T COSTREOC. COSTTOTAL REVENUESNET TOTAL
T
1PatrolPatrol Officer8,60948,9720
57,58157,581
2Comm/Jail3 Communications Operators0111,7680
111,768111,768
3PatrolHNT trailer and truck51,8959,2800
61,17561,175
8,9588,958
4PreventionPublic Education Intern8,9580
5SuppressionTechnology upgrade package.37,1913,7000
40,89140,891
6Planning AdministrationFTE GIS Technician019,4660
19,46619,466
7Administration PlanningP & Z Food/Ice04,5500
4,5504,550
1,4001,400
8Public Works AdminTraffic Calming 01,4000
9Public Works AdminMicrostation design software4,00000
4,0004,000
10Public Works AdminTraffic simulation Software4,5005000
5,0005,000
Maintenance/Rec
-
11Athletics/OperationsOvertime Increases013,18313,183013,183
13MaintenceEquipment Rental02,00002,000
2,000
14MISNetwork area storage50,0005,000055,000
55,000
New Library hours staffing Sunday
69,400
15LibraryHours
069,400069,400
65,301
16E-GovernmentE-Government technician
16,00049,301065,301
Urban Forest Management Plan Risk 8,00008,0008,000
17Parks Operations0
Management Program Delivery
Urban Forest Management Plan 20,000020,00020,000
18Parks Operations0
Street Tree Inventory
FUND-001General Fund Total200,19347,478547,6730547,673
5
Professional Consultant-Utility Master
Planning/Asset Mgmt/Industry Best
19Production/DistributionPractices100,000
100,0000100,0000
FUND-212Water Fund Total
100,0000100,0000100,000
Professional Consultant-Utility Master
Planning/Asset Mgmt/Industry Best
20Treatment/CollectionPractices
100,0000100,0000100,000
FUND-213Wastewater Fund Total100,0000100,0000100,000
21CommercialMulti Family Recycling Program
34,500034,500034,500
FUND-214Sanitation Fund Total34,500034,500034,500
22Print MailAdditonal Staff/Tools
5,00036,84441,844041,844
FUND-228Print Mail Fund Total5,00036,84441,844041,844
Drainage Additional Operator and Equipment
23 55,89643,25099,146099,146
Drainage 2 Drainage Inspectors
24 58,60092,614151,2140151,214
25Drainage Drainage Dumptruck
34,0008,00042,000042,000
Drainage Fund Total
FUND-912148,496143,86292,3600292,360
4
26OperationsFull Time Equipment Operator035,270035,270
35,270
FUND-999BVSWMA Fund Total035,27035,270035,270
27All Operating Funds00000
ALL FUNDS0000
0
Total All Funds
588,191563,4561,151,64701,151,647
B-6
Embracing the Past
Exploring the Future
AC
PPENDIX
PS
ERSONNELUMMARIES
PERSONNEL LIST
ActualApprovedApprovedActualApprovedApproved
BudgetBudgetBudget BudgetBudgetBudget
FY 01-02FY 02-03FY 03-04FY 01-02FY 02-03FY 03-04
General Fund
Police Department
Administration Div.
Police Chief1.0 1.0 1.0 92,159$ 93,856$ 99,459$
Major1.0 1.0 0.0 76,179 79,748 0
Assistant Chief2.0 2.0 2.0 143,996 152,497 154,923
Secretary2.0 2.0 2.0 45,823 48,511 47,706
Sergeant1.0 0.0 1.0 47,071 0 49,969
Staff Assistant1.0 1.0 1.0 32,641 34,376 34,800
Lieutenant0.0 1.0 1.0 0 63,788 64,376
Criminal Intelligence Analyst0.0 1.0 0.0 0 46,366 0
Tech. Svcs. Cord.1.0 1.0 1.0 51,047 55,575 53,108
Total 9.0 10.0 9.0 488,916$ 574,718$ 504,342$
Uniform Patrol Div.
Lieutenant3.0 3.0 3.0 172,190$ 172,528$ 174,621$
Master Officer10.0 13.0 12.0 442,387 577,316 523,792
Police Officer36.0 31.0 24.0 1,268,522 1,205,413 819,952
*School Crossing Guard2.5 2.5 2.5 37,425 36,200 36,470
Senior Officer9.0 11.0 18.0 346,979 413,919 654,051
Sergeant7.0 7.0 7.0 339,23 345,6914 346,304
Total 67.5 67.5 66.5 2,606,737$ 2,751,068$ 2,555,190$
Criminal Investigation Div.
Lieutenant1.0 1.0 1.0 58,918$ 56,665$ 57,542$
Master Officer6.0 5.0 8.0 263,76 180,9634 355,670
Police Officer1.0 3.0 0.0 34,492 107,618 0
Senior Officer5.0 4.0 5.0 188,778 150,513 185,838
Sergeant1.0 1.0 2.0 47,070 48,633 97,997
Total 14.0 14.0 16.0 593,022$ 544,392$ 697,047$
Professional Standards Div.
Lieutenant1.0 1.0 1.0 54,093$ 56,761$ 55,802$
Sergeant1.0 2.0 2.0 50,17 101,9894 103,542
Master Officer1.0 0.0 1.0 45,630 0 42,196
Police Officer1.0 0.0 35,486 0 0
Total 4.0 3.0 4.0 185,383$ 158,750$ 201,540$
Quartermaster Div.
Quartermaster1.0 1.0 1.0 22,55$ 24,0334$ 24,325$
Total 1.0 1.0 1.0 22,55$ 24,0334$ 24,325$
Communication/Jail Div.
Communication Manager1.0 1.0 1.0 44,809$ 47,483$ 48,566$
Communication Supervisor3.0 3.0 3.0 127,190 141,011 138,660
Sr. Communications Operator0.0 3.0 5.0 0 92,069 148,486
Communications Operator16.0 13.0 11.0 463,337 357,271 294,521
Public Safety Officer7.0 7.0 7.0 257,726 181,880 176,939
Total 27.0 27.0 27.0 893,062$ 819,71$ 807,1704$
Special Services Div.
Lieutenant1.0 1.0 1.0 58,217$ 60,920$ 61,648$
Master Officer6.0 5.0 4.0 218,098 228,291 175,949
Senior Officer1.0 1.0 0.0 37,02 37,6474 0
Sergeant0.0 1.0 1.0 0 31,297 51,037
Police Officer0.0 1.0 2.0 0 35,397 68,385
Animal Control Officer3.0 3.0 3.0 63,361 68,226 64,970
Total 11.0 12.0 11.0 376,700$ 461,778$ 421,990$
Information Services Div.
Lieutenant1.0 0.0 0.0 54,602$ 0$ 0$
Information Services Manager1.0 1.0 1.0 42,128 43,358 46,069
Evidence Technician1.0 1.0 1.0 25,466 26,715 25,142
Records Technician4.0 4.0 4.0 89,361 103,399 93,213
Criminal Intelligence Analyst1.0 0.0 1.0 44,555 0 46,085
Permit Cord.0.0 0.0 0.0 0 0 0
Police Assistant1.0 1.0 1.0 25,265 31,476 31,867
Total 9.0 7.0 8.0 281,377$ 204,948$ 242,375$
C-1
*Denotes a temporary/seasonal position
PERSONNEL LIST
ActualApprovedApprovedActualApprovedApproved
BudgetBudgetBudget BudgetBudgetBudget
FY 01-02FY 02-03FY 03-04FY 01-02FY 02-03FY 03-04
Police
Full Time Total140.0 139.0 140.0
Part-Time/Seasonal Total2.5 2.5 2.5
Department Totals 142.5 141.5 142.5 5,447,751$ 5,539,400$ 5,453,979$
General Fund
Fire Department
Fire Administration
Fire Chief1.0 1.0 1.0 82,792$ 87,667$ 89,633$
Planning and Research Cord.1.0 1.0 1.0 48,201 49,839 49,944
Staff Assistant1.0 1.0 1.0 32,499 33,480 23,884
Secretary1.0 1.0 1.0 24,256 25,65 33,8784
Total 4.0 4.0 4.0 187,748$ 196,640$ 197,340$
Emergency Management:
Emergency Management Cord.1.0 1.0 0.0 42,991$ 45,648$ 0$
Total 1.0 1.0 0.0 42,991$ 45,648$ 0$
Administration Div. Total 5.0 5.0 4.0 230,739$ 242,288$ 197,340$
Fire Suppression Div.
Asst. Fire Chief1.0 1.0 1.0 68,871$ 73,520$ 74,760$
Battalion Chief3.0 3.0 3.0 169,696 176,768 178,880
Lieutenant11.0 11.0 10.0 523,501 535,638 495,092
Fire Training Cord.1.0 0.0 0.0 41,695 0 0
Apparatus Operator9.0 10.0 11.0 379,685 428,545 481,952
Firefighter I22.0 19.0 19.0 856,096 709,217 732,739
Firefighter II3.0 6.0 5.0 91,78 201,4714 173,644
Firefighter III4.0 6.0 10.0 145,388 200,269 332,846
Total 54.0 56.0 59.0 2,276,716$ 2,325,427$ 2,345,828$
EMS Div.
Apparatus Operator3.0 5.0 5.0 124,172$ 208,410$ 214,06$4
Fire/EMS Training Cord.1.0 1.0 1.0 44,468 47,44851,659
Firefighter I21.0 22.0 20.0 867,08 825,4644764,652
Firefighter II5.0 1.0 1.0 165,767 37,25033,438
Firefighter III0.0 1.0 3.0 0 32,78886,927
Lieutenant- Fire1.0 1.0 1.0 49,760 51,32151,947
Total 31.0 31.0 31.0 1,251,251$ 1,202,682$ 1,202,686$
Fire Prevention Div.
Fire Marshal1.0 1.0 1.0 65,442$ 70,38$ 72,2624$
Fire Prevention Officer3.0 3.0 3.0 183,559 140,038 143,558
Code Enforcement Officer3.0 4.0 4.0 87,537 115,790 121,015
Parking Enforcement Officer2.0 2.0 2.0 41,242 43,461 44,123
Public Education Officer1.0 1.0 1.0 42,768 44,949 45,484
Total 10.0 11.0 11.0 420,548$ 414,623$ 426,443$
Fire
Full Time Total100.0 103.0 105.0
*Part-Time/Seasonal Total0.0 0.0 0.0
Department Totals 100.0 103.0 105.0 4,179,25$ 4,185,0194$ 4,189,362$
General Fund
Public Works Department
Public Works Admin. Div.
Director of Public Works 1.0 1.0 1.0 85,905$ 87,212$ 93,37$4
Staff Assistant2.0 2.0 2.0 60,521 63,079 63,545
Asst. Public Works Director1.0 1.0 1.0 64,857 69,633 72,517
Greenways Program Manager1.0 1.0 1.0 46,96 49,9394 50,536
Assistant City Engineer1.0 1.0 1.0 44,802 59,479 60,190
Customer Service Representative1.0 1.0 1.0 24,219 25,526 25,623
Total 7.0 7.0 7.0 327,268$ 354,868$ 365,786$
Facilities Maintenance Div.
Facility Maint. Superintendent1.0 1.0 1.0 53,04$ 57,3584$ 58,063$
Sr. Facility Maint. Technician1.0 1.0 1.0 37,603 39,493 39,004
Facility Maint. Technician4.0 5.0 5.0 128,770 161,936 164,421
Total 6.0 7.0 7.0 219,417$ 258,787$ 261,488$
C-2
*Denotes a temporary/seasonal position
PERSONNEL LIST
ActualApprovedApprovedActualApprovedApproved
BudgetBudgetBudget BudgetBudgetBudget
FY 01-02FY 02-03FY 03-04FY 01-02FY 02-03FY 03-04
Streets Maintenance Div.
Street Superintendent1.0 1.0 1.0 56,911$ 59,479$ 60,190$
Foreman2.0 1.0 1.0 70,825 36,819 36,351
Crew Leader1.0 1.0 1.0 374,32 30,7494 30,358
Equipment Operator15.0 15.0 15.0 28,408 376,723 385,232
Public Service Worker4.0 4.0 4.0 75,568 76,368 76,200
Total 23.0 22.0 22.0 606,036$ 580,138$ 588,331$
Drainage Div.
Foreman0.0 1.0 1.0 0$ 36,819$ 38,006$
Equipment Operator5.0 5.0 6.0 127,342 129,521 157,021
Public Service Worker0.0 0.0 2.0 0 0 36,600
Total 5.0 6.0 9.0 127,342$ 166,340$ 231,627$
Traffic Div.
Signs Technician2.0 2.0 3.0 50,932$ 48,688$ 87,072$
Total 2.0 2.0 3.0 50,932$ 48,688$ 87,072$
Public Works Engineering
City Engineer1.0 1.0 1.0 71,16$ 73,5164$ 74,352$
Assistant City Engineer1.0 1.0 0.0 61,417 63,180 0
Graduate Civil Engineer3.0 3.0 4.0 147,928 148,079 204,285
Engineering Technician4.0 4.0 3.0 139,453 145,740 115,963
*Public Works Intern0.5 0.5 0.5 3,853 987 994
*Engineering Aide1.0 1.0 1.0 22,302 22,402 22,552
*Field Data Technician0.5 0.5 0.5 10,203 9,865 9,931
Total 11.0 11.0 10.0 456,320$ 463,769$ 428,077$
Traffic Signal Systems
Traffic Systems Superintendent1.0 1.0 1.0 57,419$ 59,479$ 60,190$
Traffic Systems Foreman1.0 1.0 1.0 45,366 46,607 47,455
Traffic Signal Technician3.0 3.0 3.0 114,34 108,9284 121,518
Total 5.0 5.0 5.0 217,129$ 215,01$ 229,1634$
Public Works
Full Time Total57.0 58.0 0.0
*Part-Time/Seasonal Total2.0 2.0 0.0
Department Totals 59.0 60.0 63.0 2,004,44$ 2,087,604$ 2,191,544$4
General Fund
Parks & Recreation Department
Parks & Recreation Administration Div.
Director of Parks & Rec.1.0 1.0 1.0 86,98$ 89,2814$ 91,281$
Asst. Director of Parks & Rec.1.0 1.0 1.0 69,957 73,911 74,065
Sr. Parks Planner1.0 1.0 1.0 50,272 52,779 53,299
Parks Planner2.0 2.0 2.0 88,055 92,882 93,316
Staff Assistant1.0 1.0 1.0 30,058 31,711 32,076
Sr. Secretary1.0 1.0 1.0 24,261 25,590 25,895
Secretary2.0 2.0 2.0 39,140 44,100 45,400
*Receptionist0.5 0.5 0.5 3,695 1,805 1,770
Total 9.5 9.5 9.5 392,422$ 412,059$ 417,101$
Admin. Div. Total 9.5 9.5 9.5 392,422$ 412,059$ 417,101$
Recreation Div.
Hotel/Motel Programs Activity Center
*Special Events Workers0.5 0.5 0.5 2,610$ 2,617$ 2,617$
Total 0.5 0.5 0.5 2,610$ 2,617$ 2,617$
Recreation Administration Activity Center
Recreation Superintendent1.0 1.0 1.0 56,737$ 55,569$ 56,658$
Recreation Supervisor1.0 1.0 1.0 43,470 46,060 47,654
Temp/Seasonal 0.0 0.0 0.5 0 1,410 1,414
Total 2.0 2.0 2.5 100,207$ 103,038$ 105,726$
C-3
*Denotes a temporary/seasonal position
PERSONNEL LIST
ActualApprovedApprovedActualApprovedApproved
BudgetBudgetBudget BudgetBudgetBudget
FY 01-02FY 02-03FY 03-04FY 01-02FY 02-03FY 03-04
Recreation Athletics Activity Center
Recreation Supervisor2.0 2.0 2.0 93,432$ 96,116$ 96,537$
Asst. Recreation Supervisor1.0 1.0 1.0 32,289 32,447 34,109
*Special Events Worker3.0 3.0 3.0 56,811 56,967 56,967
Total 6.0 6.0 6.0 182,532$ 185,530$ 187,612$
Special Events Activity Center
Recreation Supervisor1.0 1.0 1.0 47,445$ 49,776$ 49,871$
*Recreation Assistant/ Special Events 1.5 1.5 1.5 9,865 13,272 13,272
Total 2.5 2.5 2.5 57,310$ 63,048$ 63,142$
Hotel/Motel Programs Activity Center
*Special Events Workers1.0 1.0 1.0 23,612$ 23,676$ 23,676$
Total 1.0 1.0 1.0 23,612$ 23,676$ 23,676$
Senior Services Activity Center
Senior Services Cord.0.5 0.5 0.5 16,300$ 19,395$ 19,841$
*Temp/Seasonal Workers0.5 0.5 0.5 2,506 2,51 2,5144
Total 1.0 1.0 1.0 2,506$ 21,909$ 22,355$
Recreation Div. Totals 13.0 13.0 13.5 368,777$ 399,818$ 405,128$
Special Facilities Div.:
Special Facilities Administration Activity Center
Recreation Superintendent1.0 1.0 1.0 54,227$ 56,830$ 57,470$
Total 1.0 1.0 1.0 54,227$ 56,830$ 57,470$
Instruction Activity Center
Recreation Supervisor1.0 1.0 1.0 47,353$ 49,766$ 49,466$
Asst. Recreation Supervisor1.0 1.0 1.0 32,736 28,230 34,611
*Tennis Leaders0.5 0.5 0.5 12,947 12,983 12,983
*Water Safety Aides2.0 2.0 2.0 33,902 33,995 33,996
*Swim Coach2.0 2.0 2.0 24,666 24,73 24,7344
Total 6.5 6.5 6.5 151,60$ 149,7084$ 155,791$
Special Facilities Aquatic Activity Center
Pools Supervisor1.0 1.0 1.0 47,445$ 49,776$ 49,860$
Pool Technician1.0 1.0 1.0 27,272 30,698 30,317
*Pool Manager/ Asst. Manager6.0 6.0 6.0 104,00 104,2894 103,717
*Lifeguards10.0 10.0 10.0 160,860 161,301 161,200
*Other Pool Seasonal Employees2.0 2.0 2.0 22,130 22,181 22,070
Total 20.0 20.0 20.0 361,711$ 368,245$ 367,163$
Special Facilities Conference Center Activity Center
Conference Center Supervisor1.0 1.0 1.0 46,633$ 49,070$ 49,481$
Assist. Conference Center Supervisor1.0 1.0 1.0 27,353 30,701 30,877
Secretary1.0 1.0 1.0 20,620 21,709 21,881
*Part-time Receptionist1.0 1.0 1.0 9,681 7,019 7,016
*Building Attendant2.5 2.5 2.5 34,495 27,576 27,734
Total 6.5 6.5 6.5 138,782$ 136,075$ 136,989$
Special Facilities Lincoln Center Activity Center
Center Supervisor1.0 1.0 1.0 43,539$ 45,848$ 47,541$
Center Assistant Supervisor0.0 1.0 1.0 0 33,26 33,0734
Building Attendant1.0 0.0 0.0 19,097 0 0
Gym Attendant- Lincoln Center0.5 0.0 0.0 12,671 237 0
Secretary1.0 1.0 1.0 21,737 23,073 23,289
*Recreation Assistant3.5 3.5 3.5 58,281 44,116 44,341
Total 7.0 6.5 6.5 155,325$ 146,538$ 148,245$
C-4
*Denotes a temporary/seasonal position
PERSONNEL LIST
ActualApprovedApprovedActualApprovedApproved
BudgetBudgetBudget BudgetBudgetBudget
FY 01-02FY 02-03FY 03-04FY 01-02FY 02-03FY 03-04
Youth Recreation
Recreation Supervisor1.0 1.0 1.0 45,546$ 43,385$ 45,181$
*Teen Center Staff Attendant3.0 3.0 3.0 52,896 53,041 53,042
Total 4.0 4.0 4.0 98,442$ 96,426$ 98,223$
Special Fac. Div. Totals 45.0 44.5 44.5 960,091$ 953,821$ 963,881$
Parks Operations Div.:
Operations Administration Activity Center
Parks Superintendent1.0 1.0 1.0 53,138$ 55,911$ 56,659$
Total 1.0 1.0 1.0 53,138$ 55,911$ 56,659$
East District Operations Activity Center
Parks Operations Supervisor1.0 1.0 1.0 36,982$ 40,146$ 39,682$
Parks Crew Leader3.0 3.0 3.0 85,608 68,515 87,933
Light Equipment Operator3.0 3.0 3.0 70,395 68,222 69,873
Grounds Worker4.0 4.0 4.0 82,477 68,41 75,6974
*Part-time Groundsworker2.0 2.0 2.0 30,148 30,148 30,148
Total 13.0 13.0 13.0 305,610$ 275,445$ 303,332$
South District Operations Activity Center
Parks Operations Supervisor1.0 1.0 1.0 38,71$ 40,1694$ 39,682$
Parks Crew Leader2.0 2.0 2.0 57,241 59,342 60,235
Light Equipment Operator2.0 2.0 2.0 45,383 47,417 46,826
Grounds Worker4.0 4.0 4.0 79,081 84,469 84,099
*Part-time Groundsworker1.0 1.0 1.0 14,378 14,418 14,387
Total 10.0 10.0 10.0 234,797$ 245,81$ 245,2294$
West District Parks Operations Activity Center
Parks Operations Supervisor1.0 1.0 1.0 38,085$ 38,813$ 39,682$
Parks Crew Leader2.0 2.0 2.0 54,585 59,376 60,633
Light Equipment Operator2.0 2.0 2.0 45,817 45,918 48,251
Grounds Worker5.0 5.0 5.0 98,985 106,398 106,412
*Part-time Groundsworker1.0 1.0 1.0 14,378 14,379 14,379
Total 11.0 11.0 11.0 251,850$ 264,885$ 269,357$
Operations Div. Totals 35.0 35.0 35.0 845,395$ 842,055$ 874,577$
Forestry Div.:
Wolf Pen Creek Activity Center
*Maintenance Worker0.5 0.5 0.0 3,922$ 3,933$ 0$
Total 0.5 0.5 0.0 3,922$ 3,933$ 0$
Cemetery Activity Center
Cemetery Sexton1.0 1.0 1.0 41,678$ 41,678$ 41,148$
Groundsworker2.0 2.0 2.0 40,320 41,423 39,472
Total 3.0 3.0 3.0 81,998$ 83,101$ 80,620$
Forestry Activity Center
Forestry Superintendent1.0 1.0 1.0 52,656$ 55,517$ 56,659$
Forestry Supervisor1.0 1.0 1.0 35,329 40,169 39,682
Horticulture Crew Leader0.0 1.0 1.0 0 30,180 30,924
Forestry Crew Leader0.0 1.0 1.0 0 30,180 30,924
Horticulture/Forestry Crew Leader2.0 0.0 0.0 55,790 0 0
Forestry/Horticulture Worker6.0 5.0 5.0 128,58 114,7994 114,457
Irrigation Specialist1.0 2.0 2.0 24,02 47,6264 51,456
Total 11.0 11.0 11.0 296,383$ 318,471$ 324,103$
Forestry Div. Totals 14.5 14.5 14.0 382,303$ 405,505$ 404,72$4
Parks & Recreation
Full Time Total73.0 72.5 73.0
*Part-Time/Seasonal Total44.0 44.0 43.5
Department Totals 117.0 116.5 116.5 2,948,988$ 3,013,259$ 3,065,410$
C-5
*Denotes a temporary/seasonal position
PERSONNEL LIST
ActualApprovedApprovedActualApprovedApproved
BudgetBudgetBudget BudgetBudgetBudget
FY 01-02FY 02-03FY 03-04FY 01-02FY 02-03FY 03-04
General Fund
Development Services Department
Development Services Administration Div.
Dir. of Development Services1.0 1.0 1.0 79,895$ 82,020$ 86,061$
Asst. Dir. Development Services0.0 0.0 1.0 0 0 70,769
Staff Planner3.0 3.0 3.0 126,47 134,5934 134,402
Staff Assistant2.0 2.0 2.0 57,78 61,1824 62,167
Customer Service Representative3.0 3.0 3.0 72,600 74,873 63,759
Senior Customer Service Representative0.0 0.0 1.0 0 0 32,895
Asst Dev. Review Manager1.0 1.0 1.0 43,405 46,650 48,095
Development Review Manager1.0 1.0 1.0 53,728 57,065 58,665
Secretary1.0 1.0 0.0 21,05 22,9674 0
Total 12.0 12.0 13.0 454,940$ 479,349$ 556,812$
Development Services Engineering Activity Center
Assistant City Engineer- Dev.1.0 1.0 1.0 57,662$ 59,770$ 67,078$
Graduate Civil Engineer2.0 2.0 2.0 100,393 99,155 104,229
Total 3.0 3.0 3.0 158,055$ 158,925$ 171,306$
Planning Administration Activity Center
City Planner1.0 1.0 1.0 70,945$ 74,049$ 74,343$
Sr. Planner2.0 2.0 2.0 106,561 111,937 108,378
Staff Planner1.0 1.0 1.0 43,499 43,450 44,176
Transportation Planner1.0 1.0 1.0 50,58 59,7704 60,125
Land Database Technician1.0 1.0 0.0 29,390 29,79 04
Part time GIS Technician0.5 0.5 0.5 11,18 10,5584 16,570
Total 6.5 6.5 5.5 312,163$ 329,558$ 303,592$
Neighborhood Services Activity Center
Sr. Planner1.0 0.0 0.0 48,285$ 0$ 0$
Staff Planner1.0 1.0 1.0 39,919 41,561 42,221
*Planning Intern1.0 1.0 1.0 17,668 17,668 17,668
Total 3.0 2.0 2.0 105,872$ 59,229$ 59,889$
Building Inspection Activity Center
Building Official1.0 1.0 1.0 56,969$ 59,770$ 60,48$4
Plans Examiner1.0 1.0 2.0 40,48 42,6294 71,919
Combination Building Inspector4.0 4.0 4.0 138,417 131,000 129,102
Staff Assistant1.0 1.0 1.0 30,163 31,77 27,8024
Total 7.0 7.0 8.0 266,033$ 265,173$ 289,308$
Development Services
Full Time Total30.5 29.5 30.5
*Part-Time/Seasonal Total1.0 1.0 1.0
Department Totals 31.5 30.5 31.5 1,297,063$ 1,292,23$ 1,380,9074$
General Fund
Office of Technology and Information Services
OTIS Administration Div.
Director of OTIS1.0 1.0 1.0 85,769$ 90,057$ 88,603$
Comm/Info Mgr.1.0 1.0 1.0 65,48 68,1124 68,257
Action Center Cord.1.0 1.0 1.0 35,270 41,605 33,040
Action Center Representative3.0 2.0 2.0 73,075 46,406 50,744
Total 6.0 5.0 5.0 259,598$ 246,180$ 240,64$4
E-Government
E-Government Cord.0.0 1.0 1.0 0$ 41,000$ 44,982$
Total 0.0 1.0 1.0 0$ 41,000$ 44,982$
Geographic Information Services
GIS Cord.1.0 1.0 1.0 50,432$ 53,012$ 50,555$
GIS Technician1.0 1.0 1.0 32,405 32,405 27,593
*GIS Intern0.5 0.5 0.5 11,160 11,191 9,838
Total 2.5 2.5 2.5 93,997$ 96,607$ 87,986$
C-6
*Denotes a temporary/seasonal position
PERSONNEL LIST
ActualApprovedApprovedActualApprovedApproved
BudgetBudgetBudget BudgetBudgetBudget
FY 01-02FY 02-03FY 03-04FY 01-02FY 02-03FY 03-04
Management Information Systems Div.
MIS Director/ Asst Dir of OTIS1.0 0.0 0.0 79,273$ 0$ 0$
Sr. Systems Analysts0.0 0.0 1.0 0 0 53,070
Systems Analyst6.0 6.0 5.0 287,477 295,780 247,647
Systems Operator1.0 1.0 1.0 30,218 31,28 31,0504
Micro Computer Cord.1.0 1.0 1.0 41,898 42,952 45,925
MicroComputer Specialist4.0 4.0 4.0 151,120 155,25 158,7274
Network Systems Analyst2.0 2.0 2.0 100,459 102,915 103,625
Total 15.0 14.0 14.0 690,445$ 628,18$ 640,044$4
Office of Tech. and Information Systems
Full Time Total23.0 22.0 22.0
*Part-Time/Seasonal Total0.5 0.5 0.5
Department Totals 23.5 22.5 22.5 1,044,040$ 1,011,972$ 1,013,656$
General Fund
Fiscal Services Department
Fiscal Administration Div.
Fiscal Services Director1.0 1.0 1.0 84,856$ 88,938$ 90,262$
Staff Assistant1.0 1.0 1.0 30,163 32,619 32,076
Secretary1.0 1.0 1.0 20,692 21,865 21,685
Quality Document Reader0.0 0.0 0.5 0 0 9,838
Total 3.0 3.0 3.5 135,711$ 143,422$ 153,861$
Risk Management Div.
Risk Manager/Safety Coord.1.0 1.0 1.0 55,690$ 60,490$ 61,212$
Safety and Training Cord.0.0 1.0 1.0 0 48,853 48,349
Risk Analyst1.0 1.0 1.0 44,128 45,966 47,417
Staff Assistant0.5 0.0 0.0 14,048 0 0
Total 2.5 3.0 3.0 113,866$ 155,309$ 155,84$4
Accounting Div.
Asst Fiscal Svs Dir/Accounting Mgr1.0 1.0 1.0 67,099$ 71,011$ 72,208$
Acct. Customer Service Supervisor1.0 1.0 1.0 47,443 50,006 50,604
Staff Accountant1.0 1.0 1.0 42,796 44,975 44,187
Investment Officer1.0 1.0 1.0 44,569 46,84 47,4034
Acct. Customer Service Rep.5.0 4.0 4.0 115,957 83,13 89,5254
Accounting Assistant1.0 1.0 1.0 30,240 34,653 35,073
Staff Assistant1.5 2.0 2.0 41,328 63,399 64,174
Total 11.5 11.0 11.0 389,432$ 394,023$ 403,17$4
Purchasing Div.
Purchasing Services Manager1.0 1.0 1.0 57,357$ 59,480$ 60,190$
Sr. Buyer1.0 0.0 1.0 50,43 50,434 51,6274
Buyer1.0 2.0 1.0 43,588 43,588 46,781
Purchasing Assistant1.0 1.0 1.0 30,163 31,732 32,118
*Purchasing Intern0.5 0.5 0.0 7,320 7,320 0
Total 4.5 4.5 4.0 188,862$ 192,553$ 190,717$
Municipal Court Div.
Municipal Court Administrator1.0 1.0 1.0 52,190$ 55,045$ 55,973$
Payment Compliance Officer0.0 0.0 1.0 0 0 23,920
Court Customer Service Reps.6.0 6.0 7.0 131,836 161,417 153,667
Lead Customer Service Reps.3.0 2.0 2.0 52,266 55,253 55,856
Staff Assistant1.0 2.0 2.0 28,095 58,218 58,789
Bailiff 1.0 1.5 1.5 21,143 38,652 33,417
Total 12.0 12.5 14.5 285,530$ 368,586$ 381,623$
Municipal Court Judges Div.
Municipal Court Judge1.0 1.0 1.0 56,260$ 61,65$ 58,1424$
*Part-time Municipal Court Judge0.5 0.5 0.5 10,008 10,063 10,035
Total 1.5 1.5 1.5 66,268$ 71,716$ 68,177$
Fiscal Services
Full Time Total34.0 34.5 37.0
*Part-Time/Seasonal Total1.0 1.0 0.5
Department Totals 35.0 35.5 37.5 1,179,669$ 1,325,609$ 1,354,529$
C-7
*Denotes a temporary/seasonal position
PERSONNEL LIST
ActualApprovedApprovedActualApprovedApproved
BudgetBudgetBudget BudgetBudgetBudget
FY 01-02FY 02-03FY 03-04FY 01-02FY 02-03FY 03-04
General Fund
General Government
City Secretary Div.
City Secretary1.0 1.0 1.0 53,146$ 53,146$ 57,41$4
Assistant City Secretary1.0 1.0 1.0 31,28 32,2224 32,600
Staff Assistant1.0 1.0 1.0 25,680 27,296 27,614
Records Technician1.0 1.0 1.0 23,665 25,078 22,984
Temp/Seasonal0.0 0.0 0.0 310 310 310
Total 4.0 4.0 4.0 134,085$ 138,053$ 140,922$
City Manager Div.
City Manager1.0 1.0 1.0 125,34$ 131,6114$ 132,205$
Assistant City Manager1.0 1.0 1.0 105,288 121,082 120,873
Assistant to CM1.0 1.0 1.0 44,780 42,035 46,204
Secretary1.0 0.0 0.0 18,907 0 0
Staff Assistant1.0 1.0 1.0 26,178 28,640 29,835
Land Agent1.0 1.0 1.0 46,830 48,692 49,274
Total 6.0 5.0 5.0 367,327$ 372,059$ 378,390$
Community Programs
Community Program Coor.1.0 1.0 1.0 51,851$ 54,595$ 55,247$
Volunteer Cord.0.5 0.5 0.5 16,072 15,353 15,158
Total 1.5 1.5 1.5 67,923$ 69,949$ 70,405$
Emergency Management:
Emergency Management Cord.0.0 0.0 1.0 0$ 0$ 46,192$
Total 0.0 0.0 1.0 0$ 0$ 46,192$
Legal Div.
City Attorney1.0 1.0 1.0 97,267$ 102,506$ 107,778$
First Asst. City Attorney1.0 1.0 1.0 86,573 89,338 90,405
Senior Asst. City Attorney1.0 1.0 1.0 52,021 71,767 74,035
Asst. City Attorney2.0 2.0 2.0 98,576 103,06 98,9384
Legal Assistant1.0 1.0 1.0 29,690 31,682 33,417
Legal Assistant/Office Manager1.0 1.0 1.0 41,605 41,923 43,369
Legal Clerk0.750.750.7513,715 14,490 14,661
Total 7.757.757.75419,447$ 454,770$ 462,603$
Public Comm & Marketing Div.
City Communications Director1.0 1.0 1.0 64,260$ 66,743$ 85,01$4
Public Comm. And Marketing Asst.1.0 1.0 1.0 35,922 37,852 38,676
Media Specialist0.0 0.0 1.0 0 0 38,000
Total 2.0 2.0 3.0 100,182$ 104,595$ 161,689$
Human Resources Div.
Human Resources Director1.0 1.0 1.0 76,451$ 79,982$ 84,98$4
Asst. Human Resources Dir.1.0 1.0 1.0 50,296 53,647 54,967
Human Resources Analyst1.0 1.0 1.0 45,66 48,4974 42,305
Benefits Cord.1.0 1.0 1.0 42,957 45,600 38,881
Staff Assistant1.0 1.0 1.0 26,230 29,429 30,065
Secretary0.0 0.75 1.00 0 15,512 21,436
Receptionist0.5 0.0 0.0 8,633 0 0
Total 5.505.756.0 250,231$ 272,666$ 272,638$
Economic Development Div.
Director of Economic Dev.1.0 1.0 1.0 78,100$ 81,729$ 87,668$
Asst. Economic Develop. Director1.0 1.0 1.0 48,249 52,195 54,357
*Economic Development Intern0.5 0.0 0.0 9,360 0 0
Total 2.5 2.0 2.0 135,709$ 133,92$ 142,0254$
C-8
*Denotes a temporary/seasonal position
PERSONNEL LIST
ActualApprovedApprovedActualApprovedApproved
BudgetBudgetBudget BudgetBudgetBudget
FY 01-02FY 02-03FY 03-04FY 01-02FY 02-03FY 03-04
Community Development Div.
CD Budget Analyst1.0 1.0 1.0 44,996$ 47,802$ 45,397$
CD Project Specialist1.0 1.0 1.0 38,088 37,561 38,320
Comm. Dev. Administrator1.0 1.0 1.0 57,917 60,763 61,490
Staff Assistant1.0 1.0 1.0 26,420 27,829 27,886
Housing Development Cord.1.0 1.0 1.0 48,999 49,802 50,397
CD Housing Analyst1.0 1.0 1.0 45,012 46,882 47,442
Housing Programs Cord.1.0 1.0 1.0 48,999 49,802 50,397
CD Projects Cord.1.0 1.0 1.0 49,032 51,548 50,251
*Part-time Receptionist0.5 0.5 0.5 0 752 0
Total 8.5 8.5 8.5 359,463$ 372,743$ 371,580$
Office of Budget & Strategic Planning
Budget & Strategic Planning Director1.0 1.0 1.0 63,66$ 70,1124$ 75,207$
Budget Assistant1.0 1.0 1.0 26,216 27,190 25,288
Budget/Management Analyst2.0 2.0 2.0 87,566 87,100 81,770
*Part Time - Intern0.5 0.5 0.5 14,088 12,29 12,2604
Total 4.5 4.5 4.5 191,53$ 196,6954$ 194,526$
General Government
Full Time Total40.2540.0042.25
*Part-Time/Seasonal Total2.001.001.00
Department Totals 42.2541.0043.252,025,901$ 2,115,453$ 2,240,972$
General Fund Position Totals
Full Time Total497.75498.50512.75
Part-Time/Seasonal Total53.0052.0049.00
GENERAL FUND TOTALS 550.75550.50561.75$20,127,110$20,570,550$20,890,358
Parking Enterprise Fund
Fire Department
Parking Lot Activity Center
Parking Enforcement Officer3.0 3.0 3.0 57,880$ 70,009$ 64,970$
Parking Supervisor1.0 1.0 1.0 38,96946,63047,188
*Parking Attendants/PT4.0 4.0 4.0 68,649 63,296 68,734
Total 8.0 8.0 8.0 165,498$ 179,935$ 180,891$
Parking Fund Position Totals
Full Time Total4.0 4.0 4.0
Part-Time/Seasonal Total4.0 4.0 4.0
PARKING FUND TOTALS 8.0 8.0 8.0 165,498$ 179,935$ 180,891$
Electric Fund
Public Utilities Department
Operations Administration Div.
Warehouse Operations Activity Center
Warehouse Supervisor1.0 1.0 1.0 36,253$ 41,477$ 41,929$
Warehouse Assistant2.0 2.0 3.0 58,178 54,898 78,573
*Warehouse Clerk0.5 0.5 0.5 7,746 8,396 7,796
*Facility Attendant0.5 0.5 0.5 5,298 5,31 5,3334
Total 4.0 4.0 5.0 107,475$ 110,085$ 133,631$
Administration Activity Center
Director of Public Utilities1.0 1.0 1.0 110,731$ 116,086$ 117,459$
Utilities Admin. Mgr.1.0 1.0 1.0 52,786 55,05 56,9724
Customer Service Rep1.0 1.0 1.0 26,176 25,590 25,876
Senior Secretary1.0 1.0 1.0 26,148 25,590 25,876
Secretary2.0 2.0 2.0 49,787 46,809 47,335
Staff Assistant1.0 1.0 1.0 31,342 31,753 32,115
*PUD Intern0.5 0.5 0.5 6,973 6,992 6,973
Total 7.5 7.5 7.5 303,943$ 307,87$ 312,6064$
Safety and Training
Safety and Training Cord.1.0 0.0 0.0 37,28$ 1,0964$ 0$
Total 1.0 0.0 0.0 37,28$ 1,0964$ 0$
Operations Adm. Div. Totals 12.5 11.5 12.5 448,702$ 419,055$ 446,237$
C-9
*Denotes a temporary/seasonal position
PERSONNEL LIST
ActualApprovedApprovedActualApprovedApproved
BudgetBudgetBudget BudgetBudgetBudget
FY 01-02FY 02-03FY 03-04FY 01-02FY 02-03FY 03-04
Electrical Transmission & Distribution Div.
Asst. Dir. PUD/Div. Manager1.0 1.0 1.0 79,201$ 81,559$ 82,511$
Electrical Trans/Dist Superintendent1.0 1.0 1.0 65,512 68,690 67,469
Elec Trans/Dist Supervisor1.0 1.0 1.0 47,193 49,581 50,165
Elec Trans/Dist Foreman2.0 2.0 2.0 89,86 94,2574 95,648
Line Technician19.0 19.0 19.0 667,028 648,658 674,980
Elec. Planning/Projects Coord.1.0 1.0 1.0 37,967 46,659 35,838
Work Order/Prop. Rec. Coord.1.0 1.0 1.0 34,518 36,466 98,396
*Part-time Utility Technician1.0 1.0 1.0 8,340 8,369 9,381
Metering/Substation Supervisor2.0 2.0 2.0 88,52192,20693,754
Elec. Sub/ Metering Superintendent1.0 1.0 1.0 65,51265,61766,383
Substation/Metering Elec. Technician6.0 6.0 6.0 187,006223,278242,511
Utility Dispatch Ops Superint.1.0 1.0 1.0 57,68459,67160,365
Public Utility Dispatcher5.0 5.0 5.0 156,033154,214156,424
Utility Dispatch Ops Assistant1.0 1.0 1.0 41,16945,52946,500
Mapping Cord.1.0 1.0 1.0 34,61234,61237,996
Energy Auditor1.0 1.0 1.0 30,83432,40533,576
Energy Cord.1.0 1.0 1.0 44,33849,46950,046
Line Locator/ Inspector 1.0 1.0 1.0 36,40237,88039,630
Total 47.0 47.0 47.0 1,771,73$ 1,829,1184$ 1,941,573$
Full Time Total57.0 56.0 57.0
Part-Time/Seasonal Total2.5 2.5 2.5
ELECTRIC FUND TOTALS 59.5 58.5 59.5 2,220,436$ 2,248,173$ 2,387,810$
Water Fund
Water Production Activity Center
Chief Water Production Operator1.0 1.0 1.0 36,908$ 36,140$ 38,307$
Pump Station Operator4.0 4.0 3.0 115,821 118,993 95,986
Engineer1.0 1.0 1.0 49,810 53,011 56,170
Field Operations Superintendent0.0 1.0 1.0 0 54,412 54,909
Crew Leader0.0 5.0 6.0 0 159,309 225,217
Maint. Foreman0.0 2.0 2.0 0 79,060 81,535
W/WW Systems Operator0.0 7.0 7.0 0 189,118 184,956
Div. Manager - Water/WW0.0 1.0 1.0 0 74,097 74,410
Environ. Compliance/Training Coord.0.0 1.0 1.0 0 53,189 53,539
GIS Technician0.0 2.0 2.0 0 64,851 69,869
Environmental Technician0.0 4.0 4.0 0 127,065 125,287
Water Resource Cord.0.0 1.0 1.0 0 45,381 45,817
*Part-time GIS Technician0.0 1.0 1.0 0 10,54 10,5154
Total 6.0 31.0 31.0 202,539$ 1,065,173$ 1,116,519$
Water Distribution Activity Center
Field Operations Superintendent1.0 0.0 0.0 50,94$ 04$ 0$
Crew Leader5.0 0.0 0.0 171,606 0 0
Maint. Foreman2.0 0.0 0.0 77,253 0 0
W/WW Systems Operator7.0 0.0 0.0 178,087 0 0
Total 15.0 0.0 0.0 477,890$ 0$ 0$
Environmental Services Activity Center
Div. Manager - Water/WW1.0 0.0 0.0 70,263$ 0$ 0$
Environ. Compliance/Training Coord.1.0 0.0 0.0 50,193 0 0
GIS Technician2.0 0.0 0.0 64,453 0 0
Environmental Technician2.0 0.0 0.0 63,803 0 0
Crew Leader1.0 0.0 0.0 33,657 0 0
GPS Technician1.0 0.0 0.0 32,04 04 0
Water Resource Cord.1.0 0.0 0.0 42,650 0 0
*Part-time GIS Technician1.0 0.0 0.0 10,515 0 0
Total 10.0 0.0 0.0 367,578$ 0$ 0$
Water Fund Position Totals
Full Time Total30.0 30.0 30.0
Part-Time/Seasonal Total1.0 1.0 1.0
WATER FUND TOTALS 31.0 31.0 31.0 1,048,007$ 1,065,173$ 1,116,519$
C-10
*Denotes a temporary/seasonal position
PERSONNEL LIST
ActualApprovedApprovedActualApprovedApproved
BudgetBudgetBudget BudgetBudgetBudget
FY 01-02FY 02-03FY 03-04FY 01-02FY 02-03FY 03-04
Wastewater Fund
Wastewater Treatment Activity Center
Plant Operations Superintendent1.0 0.0 0.0 51,097$ 0$ 0$
Chief WWTP Operator1.0 0.0 0.0 43,567 0 0
System Analyst1.0 0.0 0.0 46,157 0 0
SCADA Technician1.0 0.0 0.0 32,969 0 0
WW Plant Operator 12.0 0.0 0.0 340,397 0 0
Electrical Technician1.0 0.0 0.0 38,071 0 0
Elec. Technician I1.0 0.0 0.0 32,63 04 0
Sr. Lab Technician1.0 0.0 0.0 33,482 0 0
Lab Technician2.0 0.0 0.0 51,462 0 0
Total 21.0 0.0 0.0 669,836$ 0$ 0$
Wastewater Collection Activity Center
Plant Operations Superintendent0.0 1.0 1.0 51,097$ 58,159$ 58,283$
Chief WWTP Operator0.0 1.0 1.0 43,567 43,567 43,013
Systems Analyst0.0 1.0 1.0 46,157 47,430 48,670
SCADA Technician0.0 1.0 1.0 32,969 32,91 32,4954
WW Plant Operator 0.0 12.0 12.0 340,397 365,497 370,564
Electrical Technician0.0 1.0 1.0 38,071 36,267 35,806
Elec. Technician I0.0 1.0 1.0 32,63 32,6384 32,223
Sr. Lab Technician0.0 1.0 1.0 33,482 34,102 33,669
Lab Technician0.0 2.0 2.0 51,462 49,912 49,277
Maintenance Foreman1.0 1.0 1.0 36,489 38,81 33,0404
Crew Leader4.0 4.0 4.0 126,151 125,881 125,917
W/WW Systems Operator12.0 12.0 12.0 257,748 292,852 301,467
Total 17.0 38.0 38.0 1,090,22$ 1,158,0334$ 1,164,422$
Wastewater Fund Position Totals
Full Time Total38.0 38.0 38.0
Part-Time/Seasonal Total0.0 0.0 0.0
WASTEWATER FUND TOTALS 38.0 38.0 38.0 1,760,060$ 1,158,033$ 1,164,422$
Utilities Full-time Position Tot. 125.0 124.0 125.0
PUBLIC UTILITIES DEPT. TOT. 128.5 127.5 128.5 5,028,503$ 4,471,378$ 4,668,751$
Sanitation Fund
Residential Collection Activity Center
Sanitation Superintendent1.0 1.0 1.0 51,878$ 55,875$ 58,189$
Sanitation Foreman1.0 1.0 1.0 34,662 35,142 38,006
Route Manager16.0 17.0 17.0 413,715 461,578 463,045
Equipment Operator2.0 2.0 2.0 48,986 49,233 47,580
Recycling Cord.1.0 1.0 1.0 41,131 44,459 42,769
Customer Service Representative1.0 1.0 1.0 24,645 25,526 25,665
*Part-time Graduate Intern1.0 1.0 1.0 14,356 14,356 14,356
*Part-time Route Manager1.5 1.5 1.5 19,666 19,667 19,667
Total 24.5 25.5 25.5 649,039$ 705,837$ 709,277$
Commercial Collection Activity Center
Container Cord.2.0 2.0 2.0 55,558$ 55,047$ 56,171$
Sanitation Foreman1.0 1.0 1.0 37,979 36,819 38,006
Route Manager8.0 8.0 8.0 234,862 199,960 206,853
Total 11.0 11.0 11.0 328,399$ 291,826$ 301,029$
Sanitation Fund Position Totals
Full Time Total33.0 34.0 34.0
Part-Time/Seasonal Total2.5 2.5 2.5
SANITATION FUND TOTALS 35.5 36.5 36.5 977,438$ 997,663$ 1,010,306$
Utility Billing Fund
Utility Billing Activity Center
Utilities Office Manager1.0 1.0 1.0 60,117$ 61,921$ 62,38$4
Customer Service Supervisor1.0 1.0 1.0 46,441 50,26 50,8864
Utilities Analyst1.0 1.0 1.0 43,697 47,278 49,025
Senior Customer Serv. Rep.3.0 3.0 3.0 92,299 100,171 98,766
Customer Service Rep.13.0 13.0 13.0 329,852 331,837 332,851
Part-time Cust. Serv. Rep.2.0 1.5 1.0 32,95 22,2794 23,245
Total 21.0 20.5 20.0 605,360$ 613,750$ 617,156$
C-11
*Denotes a temporary/seasonal position
PERSONNEL LIST
ActualApprovedApprovedActualApprovedApproved
BudgetBudgetBudget BudgetBudgetBudget
FY 01-02FY 02-03FY 03-04FY 01-02FY 02-03FY 03-04
Meter Services Activity Center
Meter Services Supervisor1.0 1.0 1.0 41,968$ 43,079$ 39,600$
Meter Services Technician2.0 2.0 2.0 59,871 59,493 62,187
Meter Reading Cord.1.0 1.0 1.0 32,690 33,672 26,296
Meter Services Field Rep.5.0 6.0 6.0 89,211 120,735 122,740
Meter Services Field Rep- PT0.5 0.0 0.0 9,868 169 0
Total 9.5 10.0 10.0 233,608$ 257,149$ 250,82$4
Utility Billing Position Totals
Full Time Total28.0 29.0 29.0
Part-Time/Seasonal Total2.5 1.5 1.0
UTILITY BILLING FUND TOTALS 30.5 30.5 30.0 838,968$ 870,899$ 867,980$
Fleet Maintenance Fund
Fleet Services Parts Activity Center
Assistant Buyer1.0 1.0 1.0 34,333$ 35,357$ 35,785$
Warehouse Assistant1.0 1.0 1.0 24,157 24,977 24,660
Total 2.0 2.0 2.0 58,490$ 60,33$ 60,4454$
Fleet Services Admin. Activity Center
Fleet Services Superintendent1.0 1.0 1.0 56,92$ 59,5624$ 53,246$
Customer Service Rep.1.0 1.0 1.0 23,970 25,398 25,707
Shop Foreman1.0 1.0 1.0 43,162 42,463 45,003
Mechanic10.0 10.0 10.0 297,658 284,422 284,058
Total 13.0 13.0 13.0 421,71$ 411,8454$ 408,015$
Fleet Fund Full-time Position Totals
Full Time Total15.0 15.0 15.0
Part-Time/Seasonal Total0.0 0.0 0.0
FLEET FUND TOTALS 15.0 15.0 15.0 480,204$ 472,179$ 468,460$
Print Mail Fund
Print Mail Activity Center
Printing Cord.1.0 1.0 1.0 40,175$ 41,605$ 42,008$
Printing Assistant1.0 1.0 1.0 32,978 33,736 33,983
Printing/Graphics Tech.1.0 1.0 1.0 30,408 31,77 32,1604
Part-time Mail Clerk0.5 0.5 0.5 10,483 9,337 9,627
*Print/Mail Aide1.5 1.5 1.5 12,288 12,322 12,288
Total 5.0 5.0 5.0 126,332$ 128,775$ 130,066$
Print Mail Fund Full-time Position Totals
Full Time Total3.5 3.5 3.5
Part-Timeeasona Tota...
/Sll151515
PRINT MAIL FUND TOTALS 5.0 5.0 5.0 126,332$ 128,775$ 130,066$
Communications Fund
Communication Services Div.
Wireless Cord.1.0 1.0 0.0 44,330$ 44,331$ 0$
Network Systems Analyst1.0 1.0 1.0 50,451 52,993 53,635
Communications Technician3.0 4.0 5.0 117,227 147,033 187,347
Total 5.0 6.0 6.0 212,008$ 244,358$ 240,983$
Communications Full-time Position Totals
Full Time Total5.0 6.0 6.0
Part-Time/Seasonal Total0.0 0.0 0.0
COMM. FUND TOT. 5.0 6.0 6.0 212,008$ 244,358$ 240,983$
C-12
*Denotes a temporary/seasonal position
PERSONNEL LIST
ActualApprovedApprovedActualApprovedApproved
BudgetBudgetBudget BudgetBudgetBudget
FY 01-02FY 02-03FY 03-04FY 01-02FY 02-03FY 03-04
Brazos Valley Solid Waste Management
Agency Fund
Operations Activity Center
Sanitary Landfill Manager1.0 1.0 1.0 56,926$ 59,829$ 53,219$
Landfill Operations Supervisor1.0 1.0 1.0 40,058 41,477 41,777
Landfill Crew Leader2.0 2.0 2.0 59,779 57,76 66,2574
Equipment Operator11.0 10.0 10.0 257,010 259,69 265,9934
Environmental Compliance Officer1.0 1.0 1.0 43,425 46,909 38,862
Spotter1.0 1.0 1.0 21,042 21,115 20,836
Secretary/Scale Operator2.0 2.0 2.0 24,223 43,99 45,1494
Mechanic2.0 2.0 2.0 58,409 48,612 61,315
*Landfill Groundskeeper0.5 0.5 0.5 7,652 7,67 15,0704
*Part-time Equip. Operator III0.5 0.5 0.5 7,67 7,674 15,0704
*Field Service Person0.5 0.5 0.5 7,67 7,6954 15,070
Waste Screener0.0 1.0 1.0 0 24,977 26,030
Total 22.5 22.5 22.5 583,872$ 627,41$ 664,6484$
Administration Activity Center
Asst Dir Public Works/BVSWMA1.0 1.0 1.0 71,36$ 74,0984$ 74,978$
Staff Assistant1.0 1.0 1.0 30,748 31,327 31,427
Secretary - Full-time1.0 0.0 0.0 21,662 0 0
*BVSWMA Intern1.0 1.0 1.0 14,697 14,737 14,737
Total 4.0 3.0 3.0 138,471$ 120,161$ 121,143$
BVSWMA Fund Full-time Position Totals
Full Time Total24.0 23.0 23.0
Part-Time/Seasonal Total2.5 2.5 2.5
BVSWMA Total 26.5 25.5 25.5 722,343$ 747,576$ 785,790$
All Funds Full-time Total 735.25737.00752.25
ALL FUNDS TOTAL 804.75804.50816.2528,678,404$ 28,683,313$ 29,243,585$
C-13
*Denotes a temporary/seasonal position
Personnel History
Personnel Total
816.25
900.0
804.50
804.75
757
800.0
735.0735
701.0
706.0
706
701
700.0
600.0
500.0
400.0
300.0
200.0
100.0
0.0
95969798990001020304
Fiscal Years
160
Department FTE Totals
Police
140
Public Utilities
120
Parks
Public Works
100
Fire
80
OTIS
60
General Govt
Fiscal Services
40
Development Serv
BVSWMA
20
Parking
0
95969798990001020304
Fiscal Years
The above graphs are based on Full-Time Equivalents (FTEs) which includes both temporary/seasonal and full-time regular positions.
C-14
Embracing the Past
Exploring the Future
AD
PPENDIX
RHA
EVENUEISTORYND
FY 04 BE
UDGETSTIMATES
REVENUE HISTORY AND FY 04 ESTIMATES
EstimateEstimate
DESCRIPTIONY9FY00 FY01FY02FY03FY 04
GENERAL FUND
CURRENT TAXES3,381,93$ 3,761,366$ 4,489,864$ 5,240,4614$ 5,741,74$6
DELINQ. TAX 28,20536,56755,00040,00018,528
PENALTY & INT.20,25 23,596828,91530,00030,000
AD VALOREM TAX3,420,7203,813,1674,555,3455,325,4615,811,746
GENERAL FUND PROPERTY TAXES
6,000,000
5,500,000
5,000,000
4,500,000
4,000,000
3,500,000
3,000,000
2,500,000
2,000,000
1,500,000
FY99FY00 FY01FY02FY03FY 04
EstimateEstimate
LOCAL SALES TAX$ 12,733,40311,489,702$ 13,413,911$ 13,769,500$ 14,045,000$
.
SALES TAX
13,000,000
11,500,000
10,000,000
8,500,000
7,000,000
5,500,000
4,000,000
FY99FY00 FY01FY02FY03FY 04
EstimateEstimate
NONOPERATING REVENUE-$ -$ 1,512$ -$ -$
MIXED DRINK TAX172,842$ 257,357$ 234,92$ 238,004$ 242,800$0
BANK FRANSHISE0812000
NAT. GAS FRANCHISE105,359130,207188,124215,000215,000
CABLE FRANCHISE332,051434,971470,720415,000415,000
PHONE FRANCHISE1,055,0291,044,9861,015,3281,010,0001,010,000
OIL/GAS FRANCHISE26,92119,58426,96126,58526,600
USE OF STREETS4,37614,06313,1085,0005,100
OTHER TAXES1,696,5781,901,9801,949,1651,909,5851,914,500
OTHER TAXES
2,000,000
1,500,000
1,000,000
500,000
0
FY99FY00 FY01FY02FY03FY 04
EstimateEstimate
MIX DRINK LICENSE$ 25,53216,895$ 28,220$ 29,000$ 29,600$
GAME MACHINES2,310615660700700
BLDG. CONTRACTORS17,90413,98614,96115,00015,300
ELEC. LICENSE3,3596,4184,9616,0006,100
TAXI0130 000
ITIN. VENDOR705570 306600600
LAWN SPRINKLER50400240200
MECHANICAL11,6342,5972,9702,5002,600
PLUMBING1,4152,3131,8802,1002,100
GRAVE CLOSERS750000
AMBULANCE6008671,000500500
WRECKER4,1205,5704,8654,8004,900
MINERAL DRILLING00000
BUILDERS PERMITS422,299516,657504,695550,000520,000
ELECTRICAL PERMITS31,50042,17161,15462,00062,000
PLUMBING PERMITS51,15962,025100,658102,000102,000
MECHANICAL PERMITS13,874 54,14750,00050,00027,436
STREET CUT PERMITS3,3002,9504,3003,0003,000
IRRIGATION PERMITS2,2885,55911,87611,00011,000
CHILD SAFETY PROGRAMS60,00463,66673,88873,00074,500
BICYCLE PERMITS250000
LIVESTOCK09595100100
LICENSES & PERMITS643,970779,157870,635912,540885,200
D-1
REVENUE HISTORY AND FY 04 ESTIMATES
EstimateEstimate
DESCRIPTIONY9FY00 FY01FY02FY03FY 04
LICENSES AND PERMITS
1,000,000
800,000
600,000
400,000
200,000
0
FY99FY00 FY01FY02FY03FY 04
EstimateEstimate
CONCESSIONS$ --$ 7,389$ 7,400$ 7,500$
ADAMSON POOL133,067154,838141,778142,000144,800
NATATORIUM1,5482,0891,8192,0002,000
HALLARAN POOL54,68263,13891,85492,00093,800
THOMAS POOL14,82418,38014,64315,00015,300
SPORTS INST.: SWIM66,11073,47979,14380,00081,600
:,,,,,
SPORTSINSTSWIMTM1121519134228712400024500
TENNIS PROGRAM14,97220,17324,55425,00025,500
MISC SPORTS INST.2,8575,0506,704196,000199,900
FITNESS RUN 10060(30)00
TEEN CENTER3,7954,7395,06735,00135,700
TEEN CENTER MEMBERS275624580600600
TEEN CENTER MISC01,4651,180500500
LINCOLN CENTER PASSES2,7835,2863,9084,0004,100
OTHER PARKS REVENUE (NT)7,96121,80116,37412,00012,200
MISC PARKS 450201,359015,615
PARKS AND RECREATION314,193$ 390,306$ 619,193$ 635,501$ 663,615$
PARKS AND RECREATION
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$-
FY99FY00 FY01FY02FY03FY 04
EstimateEstimate
HAZARD MATERIALS RESP.0$ 67$ 0$ 0$ 0$
FINGERPRINTING4,3963,2223,1523,2003,300
POLICE REPORTS8,75014,53910,37310,50010,700
RECORDS CHECKS1,2941,2911,2851,1701,200
ARREST FEES87,391143,68197,478110,000112,200
WARRANT SERVICE FEES10,64286,689104,992110,000112,200
ESCORT SERVICES15,97230,45831,21429,40030,000
FALSE ALARMS25,95022,92323,75018,00018,400
ALARM FEES00000
RESTITUTION12,197(208)4,4241,0001,000
OTHER75,576166,999180,842200,000204,000
POLICE DEPARTMENT242,168469,661457,510483,270493,000
EMS TRANSPORT312,583318,361463,974530,000570,600
EMS BASIC TREATMENT8,0685,455000
EMS ATHLETIC STANDBY0035000
EMS REPORTS81175173400400
HAZARD MATERIALS RESP.2,8834,60703,1633,200
AUTOHOODTEST750680480500500
AUTO FIRE ALARM2,0951,2201,4301,0001,000
DAYCARECENTERS600510540500500
HEALTH CARE FACILITIES20010050200
NURSING HOMES50100150150200
SPRINKLER/STANDPIPE3,6952,6502,8602,8002,900
FUEL LINE LEAK5010050100100
FUEL TANK LEAK050150100100
CODE ENFORCEMENT ADMIN FEE1,2002,3945,7605,8005,900
50005100
MOWING FEE CHARGES8192,5724,215
RESTITUTION600000
FIRE REPORTS547362125100100
OTHER7,9971,1830100100
FIRE DEPARTMENT341,678340,519480,306549,733590,700
D-2
REVENUE HISTORY AND FY 04 ESTIMATES
EstimateEstimate
DESCRIPTIONY9FY00 FY01FY02FY03FY 04
STREET CUT REPAIRS85001,07500
MISCELLANEOUS150925000
PUBLIC WORKS1,0009251,07500
TIME PMT FEE/EFFICIENCY2,7371,042000
TIME PMT/UNRESERVED11,16123,15014,22516,60016,900
WARRANT SERVICE FEES50,5900000
GENERAL ADMIN. FEES52,21375,50844,95280,00081,600
TEEN COURT4591,4841,9001,900
COURT DISMISSAL FEES18,60514,2208,15710,00010,200
MUNICIPAL COURT135,765113,92068,819108,500110,600
LOT MOWING(160)0000
GENERAL ADMIN. FEES00000
MAPS/PLANS/ORDINANCE200000
MISC. CHARGES3,57613,42125,44221,20021,600
FILING FEES49,95558,438116,326120,000122,400
XEROX/REPRO CHARGES00000
MISC PLANNING CHARGES4,0972,9234,5422,5002,600
O&G PIPELINE ADMIN. FEES62,45360,31352,55151,34051,000
MAPS/PLANS/ORDINANCES1,3861,0515411,0001,000
MISC ENGINEERING8,102341180100100
MISCELANEOIUS5,000060400
DEVELOPMENT SERVICES134,429136,487199,641196,180198,700
CERTIFICATE SEARCHES10,97812,73912,16912,00012,200
FILING FEES00000
XEROX/REPRO CHARGES1,3083331,052500500
GENERAL GOVT.12,28613,07213,22112,50012,700
OTHER SERVICE CHARGES867,326$ 1,074,584$ 1,220,572$ 1,350,183$ 1,405,700$
OTHER SERVICE CHARGES
1,600,000
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
FY99FY00 FY01FY02FY03FY 04
EstimateEstimate
CHILD SAFETY$ 1,235104$ 3,557$ 2,000$ 2,000$
CITY PARKING FINES21,70119,91210,62520,00020,400
CITY PEDESTRIAN FINES00000
TRAFFIC FINES49,86870,26742,71354,00055,100
OTHER MUN. COURT FINES1,135,1501,704,7882,267,1782,220,0002,785,530
MISC. FINES AND PENALTIES1,67506,5757,0007,100
FINES/FORFEITS1,208,4981,796,2022,330,6482,303,0002,870,130
FINES AND FORFEITS
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
FY00 FY01FY02FY03FY 04
EstimateEstimate
D-3
REVENUE HISTORY AND FY 04 ESTIMATES
EstimateEstimate
DESCRIPTIONY9FY00 FY01FY02FY03FY 04
BANK ACCOUNT INTEREST3,745$ 2,852$ 673$ 400$ 400$
INTEREST ON INVESTMENTS362,504494,883475,243275,000250,000
BVSWMA/ROLLER00000
OTHER2440000
REALIZED GAIN/LOSS5535,868(8,764)1,5001,500
TOTAL INTEREST367,046503,603467,152276,900251,900
INTEREST EARNINGS
600,000
500,000
400,000
300,000
200,000
100,000
0
FY99FY00 FY01FY02FY03FY 04
EstimateEstimate
PARKS GRANT6,410$ 0$ 0$ 10,000$ 0$
POLICE GRANTS395,546272,859180,397100,0000
FED GRANT: PLANNING00000
FED GRANT: FIRE00090,1320
STATE GRANT: PARKS0015,50000
STATE GRANT: POLICE3,8141,8175,1105,0000
OTHER INTERGOVERN. REV16,794186,219213,760187,300228,115
INTER. GOV'T. REVENUE *422,564460,895414,767392,432228,115
GRANT REVENUE
500,000
400,000
300,000
200,000
100,000
0
FY99FY00 FY01FY02FY03FY 04
EstimateEstimate
CAPITAL IMPRV. ASSESSMENT 503$ 350$ 0$ 0$ 0$
MINERAL ROYALTY INTERESTS2,3404,2802,7492,0002,000
BALLFIELD RENTALS2,80209,80510,00010,200
LINCOLN RENTALS4,786011,48012,70013,000
PARK PAVILION RENTALS18,855022,67320,00020,400
TEEN CENTER RENTALS2940000
MISC. RENTS AND ROYALTIES26,51683,40767,01760,00061,200
CONFERENCE CENTER0000120,000
ROLLER (PRINCIPAL)00000
CRIME PREVENTION001,20010,0001,200
CO-SPONSORED EVENTS50014,11516,00016,300
MISC. DONATIONS42106,1604,7004,800
DAMAGE REIMBURSEMENT15,5553,8077,7005,0005,100
OTHER REIMBURSED EXP.4,602025,10302,000
CASH OVER/SHORT42269951250300
COLLECTION SERVICE FEES63,5483,7167,3364,0004,100
MUNICIPAL COURT COLLECTION0112,72590,21692,00093,800
CRIMINAL INVEST. REVENUES00000
SALE OF ABANDONED Appr.2,7652,7663,9582,2772,300
SALE OF CEMETERY LOTS(23)1,8172,40000
SALE OF SCRAP6123,497000
OTHER30,16126,93961,61140,00040,800
OTHER MISC REV NT007700
SALE OF FIXED ASSETS51,08224,32830,10630,00030,600
MISCELLANEOUS225,291267,701364,656308,927428,100
D-4
REVENUE HISTORY AND FY 04 ESTIMATES
EstimateEstimate
DESCRIPTIONY9FY00 FY01FY02FY03FY 04
MISCELLANEOUS REVENUE
450,000
400,000
350,000
300,000
250,000
200,000
150,000
100,000
50,000
0
FY99FY00 FY01FY02FY03FY 04
EstimateEstimate
ROI: ELECTRIC3,773,50$ 3,998,000$ 4,360,000$ 4,470,000$ 4,470,000$0
ROI: WATER726,000925,000861,300893,200899,240
ROI: SEWER658,000751,500719,500817,000939,300
ROI: SOLID WST176,475273,000294,200310,000331,855
RETURN ON INVESTMENT5,333,9755,947,5006,235,0006,490,2006,640,395
RETURN ON INVESTMENT FROM UTILITIES
7,000,000
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
0
FY99FY00 FY01FY02FY03FY 04
EstimateEstimate
TOTAL GENERAL FUND:$25,989,863$29,668,498$32,442,557$33,674,229$35,144,401
TOTAL GENERAL FUND REVENUES
40,000,000
35,000,000
30,000,000
25,000,000
20,000,000
15,000,000
10,000,000
5,000,000
0
FY99FY00 FY01FY02FY03FY 04
EstimateEstimate
HOTEL/MOTEL FUND
HOTEL/MOTEL TAX REV.1,749,521$ 1,843,41$ 1,926,009$ 2,100,009$ 2,173,500$0
PENALTY AND INTEREST6732,667000
WPC CONCESSION (TAX)7,02646000
WPC CONCESSION (NT)4,9303,97413,2188,5008,500
WPC TICKETS (TAX)(16,212)0000
WPCTICKETS (NT)18,5261,67514200
REIMBURSED EXPENSES10,9074,15411,9815,0000
FINES AND FORFEITS0006000
INTEREST72,380079,57756,50040,000
CONFERENCE CENTER94,222103,064100,559102,0000
WPC AMPHITHEATER02,2254,5263,0003,000
BUILDINGS00000
EQUIPMENT ROYALTIES (TAX)3,1011865800
EQUIPMENT ROYALTIES (NT)13,80713,3169,52600
CASH OVER/SHORT028000
CO-SPONSORED EVENTS005,00000
HIST PRES PROJ.8701765632000
OTHER5,1308977,0813,8004,000
OTHER MISC REV TAXABLE3,16344247700
OTHER MISC REV NON TAXABLE12,42613,2914,70100
TOTAL HOTEL/MOTEL FUND$1,980,470$1,989,560$2,163,417$2,279,600$2,229,000
D-5
REVENUE HISTORY AND FY 04 ESTIMATES
EstimateEstimate
DESCRIPTIONY9FY00 FY01FY02FY03FY 04
HOTEL MOTEL FUND REVENUE
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
FY99FY00 FY01FY02FY03FY 04
EstimateEstimate
DEBT SERVICE FUND
CURRENT TAXES5,068,391$ 5,922,67$ 7,080,924$ 7,623,713$ 8,165,773$3
DELINQUENT TAXES36,13734,68244,18475,00030,000
PENALTY AND INTEREST28,59028,75835,85550,00025,000
INTEREST ON INVESTMENTS268,313300,359192,417100,00055,000
REALIZED GAIN/LOSS03,843(5,667)00
INTEREST ON BONDS032,911110,46900
BVSWMA/EQUIPMENT00000
LOAN/NOTE PAYMENTS95,2080000
OTHER264,56901,01300
HOTEL/MOTEL TRANSFERS11,101148,052753,672958,500912,609
WPC TRANSFERS253,468330,000000
NGATE GARAGE TRANSFERS0000511,015
PROCEEDS - GO BONDS00000
PREMIUM ON BONDS00000
TOTAL DEBT SERVICE FUND$6,025,777$6,801,279$8,212,866$8,807,213$9,699,397
DEBT SERVICE FUND REVENUE
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
0
FY99FY00 FY01FY02FY03FY 04
EstimateEstimate
ELECTRIC FUND
RESIDENTIAL SALES17,961,82124,000,101 24,898,70425,646,00026,415,000
RESIDENTIAL SALES (NT)01,773 06330
COMMERCIAL/INDUSTRIAL13,632,910 19,061,7717,887,214719,370,00020,222,400
SECURITY LIGHTS54,374 59,36262,00063,20056,150
OTHER ELECTRIC SALES16,95532,09038,80036,00036,700
ELECTRIC ApprERTY RENTAL50,72451,99833,65353,00054,100
FORF DISCOUNTS/PENALTIES552,649815,541768,488730,000744,600
CONNECT FEES173,152185,76 204,8995206,000210,100
,,,,,
MISCOPERATINGREVENUES846973446445953200032600
INTEREST ON INVESTMENTS1,357,7401,147,430603,994400,000408,000
REALIZED GAIN/LOSS5,88913,087(10,645)2,0002,000
NET INCR/DCR IN FMV0(7,316)000
RSVD INT: REV BOND I&S00000
GARAGE TRUCKS/CONTAINERS7,225- 000
NORTHGATE REVITAL.13,320- 000
STREET LIGHTING000150200
DAMAGE REIMBURSEMENT3,93536,35243,0443,5003,600
OTHER REIMBURSED EXPENSE48,6924010,987110,000112,200
CUSTOMER DONATIONS018,06013,69700
CASH OVER/SHORT6,917167(79)00
COLLECTION SERVICE FEES23,3167,1113,69400
MINERAL ROYALTY INTERESTS37828114600
LAND RENTALS/LEASES5000000
SALE OF SCRAP5,8968,0042,59700
SALE OF SURPLUS Appr2365,9706,3959,4509,600
MISC NONOPERATING REVENUE32,79151,17681,95615,00040,400
TOTAL ELECTRIC FUND34,796,393$ 44,315,462$ 45,826,060$ 46,675,733$ 48,354,700$
D-6
REVENUE HISTORY AND FY 04 ESTIMATES
EstimateEstimate
DESCRIPTIONY9FY00 FY01FY02FY03FY 04
ELECTRIC FUND REVENUE
50,000,000
45,000,000
40,000,000
35,000,000
30,000,000
25,000,000
20,000,000
15,000,000
10,000,000
5,000,000
0
FY99FY00 FY01FY02FY03FY 04
EstimateEstimate
WATER FUND
RESIDENTIAL$ 6,133,384,630,827$ 6,242,413$ 6,450,004$ 6,579,000$0
COMMERCIAL2,599,9311,920,3231,888,2231,850,0001,887,000
FORF DISCOUNTS/PENALTIES44,7650000
CONNECT FEES42,34946,78052,03048,00049,000
WATER TAPS328,150395,163484,910440,000448,800
MISC OPERATING REVENUES01,9434,76228,00028,600
INTEREST ON INVESTMENTS309,905533,934433,879300,000306,000
REALIZED GAIN / (LOSS)7226,532(7,656)00
DAMAGE REIMB.1,26928,3189,6047,0007,100
SUBROGATION RECOVERED6,9940000
OTHER REIMB.817023,641200200
LAND RENTALS/LEASES0300000
SALE OF SCRAP3310000
SALE OF SURPLUS ApprERTY39821,9703,350238,4633,500
MISC NONOPERATING REVENUE26210,6757,53676,0007,500
TOTAL WATER FUND$7,966,361$9,899,321$9,142,693$9,437,663$9,316,700
WATER FUND REVENUE
10,000,000
9,000,000
8,000,000
7,000,000
6,000,000
5,000,000
4,000,000
FY99FY00 FY01FY02FY03FY 04
EstimateEstimate
WASTEWATER FUND
RESIDENTIAL$ 5,867,815,502,738$ 6,718,487$ 7,192,004$ 7,623,500$0
COMMERCIAL 1,047,2721,121,4651,121,0611,350,0001,431,000
FORF DISCOUNTS/PENALTIES46,8260000
SEWER TAPS177,750227,400323,038305,000311,100
MISC OPERATING REVENUES00000
INTEREST ON INVESTMENTS99,574146,805129,741100,000102,000
REALIZED GAIN/LOSS1931,752(2,286)00
RESRVD INT: REV BOND I&S00000
DAMAGEREIMBURSEMENT00000
SUBROGATION RECOVERED4,2230000
SALE OF SCRAP00000
SALE OF SURPLUS ApprERTY04025,8953,5003,600
MISC. NONOPERATING REVENUE0(7)406,5006,600
TOTAL WASTEWATER FUND$6,878,576$7,365,272$8,315,973$8,957,000$9,477,800
D-7
REVENUE HISTORY AND FY 04 ESTIMATES
EstimateEstimate
DESCRIPTIONY9FY00 FY01FY02FY03FY 04
WASTEWATER FUND REVENUE
10,000,000
9,000,000
8,000,000
7,000,000
6,000,000
5,000,000
4,000,000
FY99FY00 FY01FY02FY03FY 04
EstimateEstimate
SANITATION FUND
RESIDENTIAL$ 2,511,982,198,481$ 2,575,735$ 2,880,004$ 2,937,600$0
COMMERCIAL1,271,1831,453,8191,447,1251,489,0001,518,780
COMMERCIAL/NONTAXABLE14,79214,958221,957235,000239,700
INFECTIOUS WASTE5950000
STATE SURCHARGE1,9862,1802,0752,0002,000
DEAD ANIMAL PICKUP18209521,0001,000
ROLLOFF RENTAL - TAXABLE013,41414,29314,00014,300
ROLLOFF RENTAL - NON-TAXABLE02,8241,6321,8001,800
.,,,,,
MISCFEES55075330451647004800
MISC FEES (NT)0788680800800
FORF DISCOUNTS/PENALTIES25,1090000
OTHER OPRTNG: RECYCLING15,33640,30824,20117,50017,900
MISC OPERATING REVENUES2,4386451,903500500
INTEREST ON INVESTMENTS159,34796,84253,52230,00030,600
REALIZED GAIN/LOSS3681,109(986)200200
BVSWMA/ASSET TRANSFER18,3990000
EARNINGS IN JOINT VENTURE1,071,3700000
CASH OVER/SHORT(29)0000
COLLECTION SERVICE FEES5751,5471,3541,5001,500
SALE OF SCRAP00000
SALE OF SURPLUS ApprERTY33,9772,050000
MISC. NONOPERATING REVENUE39261540100100
GRANTS00000
TOTAL SANITATION FUND$4,820,008$4,148,414$4,348,998$4,678,100$4,771,580
SANITATION FUND REVENUE
5,000,000
4,800,000
4,600,000
4,400,000
4,200,000
4,000,000
3,800,000
FY99FY00 FY01FY02FY03FY 04
EstimateEstimate
DRAINAGE FUND
RESIDENTIAL$ 736,54350,232$ 772,136$ 827,005$ 826,200$0
COMMERCIAL99,785201,08 209,530 211,0080215,200
INTEREST ON INVESTMENTS178,357323,539294,359170,000160,000
REALIZED GAIN/(LOSS)563,376(5,073)00
OTHER MISC REVENUE0006,7000
PROCEEDS - GO BONDS1,432,900 785,00500,000 1,000,0000855,000
Transfer In0- - 21,8390
TOTAL DRAINAGE FUND2,061,3301,764,5412,055,9592,236,5392,056,400
DRAINAGE FUND REVENUE
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
FY99FY00 FY01FY02FY03FY 04
EstimateEstimate
D-8
REVENUE HISTORY AND FY 04 ESTIMATES
EstimateEstimate
DESCRIPTIONY9FY00 FY01FY02FY03FY 04
BVSWMA FUND
,,,,,,,,,,
LANDFILLCHARGES$5284324$5237839$5396098$5221600$4626000
INVESTMENTINCOME001700
INTEREST ON INVESTMENTS426,078514,034491,338310,000310,000
REALIZED GAIN/ (LOSS)(2,743)6,039(8,777)00
DAMAGE REIMBURSEMENT4,311102,900000
GRANTS2,74234,462013,0110
CASH OVER/SHORT23680(5)2,0000
COLLECTION SERVICE FEES 0070000
MINERAL PERMITS0003,2090
MINERAL LEASES00000
MINERAL ROYALTY INTERESTS18,6456,1562,62900
LAND RENTALS/LEASES00000
EQUIPMENT RENTAL00000
OTHER MISC. REVENUE44835531500
GAIN ON SALE OF PROPERTY15,6747,40014,70000
MINERAL FRANCHISE TAXES00000
MISC. NONOP. REVENUE14,7576,56027,19300
TOTAL BVSWMA FUND5,764,4725,915,8255,924,2085,549,8204,936,000
BVSWMA FUND REVENUE
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
0
FY00 FY01FY02FY03FY 04
EstimateEstimate
D-9
AE
PPENDIX
CCSC
ITY OF OLLEGETATIONHARTER
AV - TB
RTICLEHEUDGET
ARTICLE V
THE BUDGET
Fiscal Year;(8)A schedule of requirements for the principal
Section 45. The fiscal year of the City of Collegeand interest on each issue of bonds and other
Station shall be determined by ordinance of theobligations of the city.
Council. Such fiscal year shall also constitute the
(9)A special funds section.
budget and accounting year.
(10)The appropriation ordinance.
Preparation and Submission of Budget;
Section 46. The City Manager, between thirty
(11)The tax levying ordinance.
(30) and ninety (90) days prior to the beginning of
each fiscal year, shall submit to the City Council a
Anticipated Revenues Compared With Other
approved budget which shall provide a complete
Years in Budget;
financial plan for the fiscal year, and shall contain the
Section 47. In preparing the budget the City
following:
Manager shall, in the form which he presents to the
City Council, place in parallel columns opposite the
(1)A budget message, explanatory of the
several items of revenue the actual amount of each
budget, which shall contain an outline of the
item for the last completed fiscal year, the estimated
approved financial policies of the city for the
amount for the current fiscal year, and the approved
fiscal year, shall set forth the reasons for
amount for the ensuing fiscal year.
salient changes from the previous fiscal year
in expenditure and revenue items and shall
Approved Expenditures Compared With Other
explain any major changes in financial policy.
Years;
Section 48. The City Manager shall, in the
(2)A consolidated statement of receipts and
preparation of the budget, place in parallel columns
expenditures for all funds.
opposite the various items of expenditures the actual
(3)An analysis of property valuations and theamount of such items of expenditures for the last
completed fiscal year, the estimated for the current
tax rate, which may be based on an
fiscal year, and the approved amount for the ensuing
estimated tax roll prepared by the Central
Appraisal District, if the final roll has notfiscal year.
been certified.
Budget a Public Record;
Section 49. The budget and all supporting
(4)All operating funds and resources in detail.
schedules shall be filed with the City Secretary when
(5)Detailed estimates of expenditures shownsubmitted to the City Council and shall be a public
separately for each activity. Such estimates ofrecord for inspection by anyone. The City Manager
expenditures are to include an itemization ofshall cause copies to be made for distribution to all
position showing the number of personsinterested persons.
having each title and the total regular pay for
each position. Notice of Public Hearing on Budget;
Section 50. At the meeting at which the budget
(6)A revenue and expense statement for allis submitted, the city council shall fix the time and
types of bonds and other obligations of theplace of a public hearing on the budget and shall
city.cause to be published a notice of the hearing setting
forth the time and place thereof at least five (5) days
(7)A description of all outstanding bonds and
before the date of the hearing.
other obligations of the city, showing as to
each issue, the rate or rates of interest, the
Public Hearing on Budget;
date of the issue, the maturity date or dates,
Section 51. At the time and place set for a
the amount authorized, the amount issued,
public hearing on the budget, or at any time and
and the amount outstanding.
place to which such public hearing shall from time to
time be adjourned, the City Council shall hold a
public hearing on the budget submitted, and all
E-1
interested persons shall be given an opportunity to beapproved expenditures shall be and become
heard for or against any item or the amount of anyappropriated to the several objects and purposes
item therein contained.therein named.
Proceedings on Budget After Public HearingBudget Establishes Amount to be Raised by
Amending Or Supplementing Budget;Property Tax;
Section 52. After the conclusion of such publicSection 58. From the effective date of the
hearing, the City Council may insert new items orbudget, the amount stated therein as the amount to
may increase or decrease the items of the budget,be raised by property tax shall constitute a
except items in approved expenditures fixed by law.determination of the amount of the levy for the
Before inserting any additional item or increasing anypurposes of the city in the corresponding tax year.
item of appropriation which will increase the total
Contingent Appropriation;
budget by ten percent or more, it must cause to be
published a notice setting forth the nature of theSection 59. Provision shall be made in the
annual budget and in the appropriation ordinance for
approved increases and fixing a place and time, not
a contingent appropriation in an amount not more
less than five (5) days after publication, at which the
city council will hold a public hearing thereon.than three (3) percent of the total budget expenditure,
to be used in case of unforeseen items of
Proceedings on Adoption of Budget; expenditures. Such contingent appropriation shall be
Section 53. After such further hearing, the Cityunder the control of the City Manager and distributed
Council may insert the additional item or items, andby him, after approval by the City Council.
make the increase or increases, to the amount inExpenditures from this appropriation shall be made
each case indicated by the published notice, or to aonly in case of established emergencies and a detailed
lesser amount; but where it shall increase the totalaccount of such expenditures shall be recorded and
approved expenditures, it shall also provide for anreported. The proceeds of the contingent
increase in the total anticipated revenue to at leastappropriation shall be disbursed only by transfer to
equal such total approved expenditures.other departmental appropriation, the spending of
which shall be charged to the departments or
Vote Required for Adoption;
activities for which the appropriations are made.
Section 54. The budget shall be adopted by the
favorable vote of a majority of the members of the Estimated Expenditures Shall Not Exceed
entire city council. Estimated Resources;
Section 60. The total estimated expenditures of
Date of Final Adoption; Failure to Adopt;
the general fund and debt fund shall not exceed the
Section 55. The budget shall be finally adopted
total estimated resources of each fund. The
not later than the twenty-seventh day of the lastclassification of revenue and expenditure accounts
month of the fiscal year. Should the City Council take
shall conform as nearly as local conditions will permit
no final action on or prior to such day, the budget as
to the uniform classification as promulgated by the
submitted by the City Manager shall be deemed toGovernmental Accounting Standards Board, or some
have been finally adopted.
other nationally accepted classification.
Effective Date of Budget; Certification; Copies
1.If during the fiscal year the City Manager
Made Available;
certifies that there are available for
Section 56. Upon final adoption, the budgetappropriation revenues in excess of those
shall be in effect for the fiscal year. A copy of the
estimated in the budget, the City Council, by
budget, as finally adopted, shall be filed with the City
ordinance, may make supplemental
Secretary, the County Clerk of Brazos County andappropriations for the year up to the amount
the State Comptroller of Public Accounts at Austin.
of such excess. Before approval, the council
The final budget shall be printed, mimeographed or
shall fix the time and place of a public
otherwise reproduced, and a reasonable number ofhearing on the supplemental appropriation
copies shall be made available for the use of all
and shall cause to be published a notice in
officers, departments and agencies, and for the use of
the official newspaper of the City of College
interested persons and civic organizations.Station of the hearing setting the time and
place at least five (5) working days before the
Budget Establishes Appropriations;
date of the hearing.
Section 57. From the effective date of the
budget, the several amounts stated therein as
E-2
2.To meet a public emergency affecting life,Section 61. All appropriations shall lapse at
health and property of the public peace, thethe end of the fiscal year to the extent that they shall
city council may make emergencynot have been expended or lawfully encumbered.
appropriations. Such appropriations may be
made by emergency ordinance. To the extent
that there are no available unappropriated
revenues or a sufficient fund balance to meet
such appropriations, the council may by such
emergency ordinance authorize the issuance
of emergency notes, which may be renewed
from time to time, but the emergency notes
and renewals of any such notes made during
a fiscal year shall be paid not later than the
last day of the fiscal year next succeeding that
in which the emergency appropriation was
made.
3.If at any time during the fiscal year it appears
probable to the City Manager that the
revenues or fund balances available will be
insufficient to meet the amounts
appropriated, he shall report to the city
council without delay, indicating the
estimated amount of the deficit, any remedial
action taken by him and his
recommendations as to any other steps to be
taken. The council shall then take such
further action as it deems necessary to
prevent or reduce any deficit and for that
purpose it may by ordinance reduce one or
more appropriations.
4.The City Manager may at any time transfer
any unencumbered appropriation balance or
portion thereof between general
classifications of expenditures within an
office, department or agency. At the request
of the City Manager, the City Council may by
resolution transfer any unencumbered
appropriation balance or portion thereof
from one office, department or agency to
another.
5.No appropriation for debt service may be
reduced or transferred, and no appropriation
may be reduced below any amount required
by law to be appropriated or by more than
the amount of the unencumbered balance
thereof. The supplemental and emergency
appropriations and reduction of transfer of
appropriations authorized by this section may
be made effective immediately upon
adoption.
Emergency Appropriations;
E-3
AF
PPENDIX
FAB
ISCALNDUDGETARY
PS
OLICYTATEMENTS
FISCAL AND BUDGETARY
POLICY STATEMENTS
I. STATEMENT OF PURPOSE recognized when they become measurable and
available to finance expenditures of the current
The broader intent of the following Fiscal andperiod. Expenditures are recognized when the
Budgetary Policy Statements is to enable the City to
related fund liability is incurred with the
achieve a long-term stable and positive financial
exception of: unmatured interest on long term
condition. The watchwords of the City's financialdebt which is recognized when due, and certain
management include integrity, prudent stewardship,
compensated absences and claims and
planning, accountability, and full disclosure.
judgments such as accrued vacation leave
which are recognized when the obligations are
The more specific purpose is to provide guidelines
expected to be liquidated with expendable
to the Director of Fiscal Services otherwise known
resources.
as the Director of Fiscal Services in planning and
directing the City's day-to-day financial affairs and in
The budgets for the Enterprise and Internal
developing recommendations to the City Manager
Service Funds are similarly prepared on the
and City Council.
modified accrual basis where cash transactions
are included in the budget presentation in lieu
The scope of these policies generally spans, among
of non cash transactions such as depreciation.
other issues, accounting, purchasing, auditing,
The focus is on the net change in working
financial reporting, internal controls, operating and
capital.
capital budgeting, revenue management, cash and
investment management, expenditure control, asset
The budget is prepared with the cooperation of
management, debt management, and planning
all City Departments, and is submitted to the
concepts, in order to:
City Manager who makes any necessary
changes and transmits the document to the
A.Present fairly and with full disclosure the financial
City Council. The budget shall be presented to
position and results of the financial operations of
the City Council no later than six weeks prior
the City in conformity with generally accepted
to fiscal year end, and shall be enacted by the
accounting principles (GAAP), and
City Council on or before the twenty-seventh
day of the last month of the preceding fiscal
B.Determine and demonstrate compliance with
year.
finance related legal and contractual issues in
accordance with provisions of the Texas Local
1.APPROVED BUDGET. A approved budget
Government Code and other pertinent legal
shall be prepared by the Manager with the
documents and mandates.
participation of all of the City's Department
Directors within the provisions of the City
The City Council will annually review and approve
Charter.
the Fiscal and Budgetary Policy Statements as part
of the budget process.
a.The budget shall include four basic
segments for review and evaluation: (1)
II. OPERATING BUDGET
personnel costs, (2) base budget for
operations and maintenance costs, (3)
A.PREPARATION. Budgeting is an essential
service level adjustments for increases or
element of the financial planning, control, and
decreases to existing service levels, and (4)
evaluation process of municipal government.
revenues.
The "operating budget" is the City's annual
financial operating plan. The budget includes
b.The budget review process shall include
all of the operating departments of the City,
Council participation in the development
the debt service fund, all capital projects funds,
of each of the four segments of the
and the internal service funds of the City. The
approved budget and a public hearing to
budgets for the General Funds and Special
allow for citizen participation in the budget
Revenue Funds are prepared in the Office of
preparation.
Budget and Strategic Planning on a modified
accrual basis. Under this basis revenues are
F-1
c.The budget process shall span sufficientStation, the City will establish an adequate
time to address policy and fiscal issues bycontingent appropriation in each of the
the Council.operating funds. The expenditure for this
appropriation shall be made only in cases of
d.A copy of the approved budget shall beemergency, and a detailed account shall be
filed with the City Secretary when it isrecorded and reported. The proceeds shall be
submitted to the City Council indisbursed only by transfer to departmental
accordance with the provisions of the Cityappropriation. The transfer of this budget
Charter.appropriation shall be under the control of the
City Manager and may be distributed by him in
2.ADOPTION. Upon the presentation of a
amounts not exceeding $15,000 or such amount
approved budget document to the Council,as shall be provided by Article 2368a V.T.C.S.
the Council shall call and publicize a public
as amended from time to time. Any transfer
hearing. The Council will subsequently adopt
involving more than such amounts must be
by ordinance such budget as it may have beenexpressly approved in advance by the City
amended as the City's Annual Budget,
Council.
effective for the fiscal year beginning October
1.All transfers from the contingent appropriation
will be evaluated using the following criteria:
3. Budget Award. The operating budget will be
1.Is the request of such an emergency nature
submitted annually to the Government
that it must be made immediately?
Finance Officers Association (GFOA) for
evaluation and consideration for the Award
2.Why was the item not budgeted in the normal
for Distinguished Budget Presentation.
budget process?
B.BALANCED BUDGET. The operating budget
3.Why can?t the transfer be made within the
will be balanced with current revenues, exclusive
division or department?
of beginning resources, greater than or equal to
current expenditures/expenses. Excess balances
III. REVENUE MANAGEMENT.
shall be used as capital funds or other non-
recurring expenditures.
A.OPTIMUM CHARACTERISTICS. The City
C.PLANNING. The budget process will be
will strive for the following optimum
coordinated so as to identify major policy issuescharacteristics in its revenue system:
for City Council. The budget process will be a
part of an overall strategic planning process for 1.SIMPLICITY. The City, where possible and
without sacrificing accuracy, will strive to
the City.
keep the revenue system simple in order to
D.REPORTING. Periodic financial reports will bereduce compliance costs for the taxpayer or
prepared to enable the Department Directors toservice recipient. A corresponding decrease
assess their budgetary and operational
in the City's cost of collection and a reduction
performance and to enable the Office of Budgetin avoidance to pay will thus result. The City
and Strategic Planning to monitor and controlwill avoid nuisance taxes or charges as
the budget as authorized by the City Manager.
revenue sources.
Summary financial reports will be presented to
the City Council quarterly within thirty (30) 2.CERTAINTY. A knowledge and
working days after the end of each quarter.understanding of revenue sources increases
the reliability of the revenue system. The City
Such reports will be in a format appropriate to
enable the City Council to understand the bigwill understand its revenue sources and enact
picture budget status.consistent collection policies to provide
assurances that the revenue base will
E.CONTROL. Operating expense control ismaterialize according to budgets and plans.
addressed in Section IV.C. of these Policies.
3.EQUITY. The City shall make every effort to
F.CONTINGENT APPROPRIATION. Pursuant tomaintain equity in its revenue system; i.e., the
Section 59 of the Charter of the City of CollegeCity shall seek to minimize or eliminate all
F-2
forms of subsidization between entities, funds,Brazos County Appraisal District. Reappraisal
services, utilities, and customer classes.and reassessment shall be done at a minimum
of once every three years.
4.REVENUE ADEQUACY. The City shall
A ninety-six and one half percent (96.5%)
require that there be a balance in the revenue
collection rate shall serve each year as a
system; i.e., the revenue base will have the
minimum goal for tax collections. The City
characteristic of fairness and neutrality as it
Manager may, for budget and forecasting
applies to cost of service, willingness to pay,
purposes, use up to the tax rate in effect for
and ability to pay.
the current year's budget. This policy will
require that the City Manager justify a tax rate
5.ADMINISTRATION. The benefits of a
that is different from the current tax rate.
revenue source will exceed the cost of levying
The justification will be based on City Council
and collecting that revenue. The cost of
directions, needs arising from voter
collection will be reviewed annually for cost
authorized bonds, or other extraordinary
effectiveness as a part of the indirect cost and
conditions as may arise from time to time.
cost of service analysis. Where appropriate,
the City will use the administrative processes
4.INVESTMENT INCOME. Earnings from
of State or Federal collection agencies in
investment (both interest and capital gains) of
order to reduce administrative costs.
available monies, whether pooled or not, will
be distributed to the funds in accordance with
6.DIVERSIFICATION AND STABILITY. A
the equity balance of the fund from which
diversified revenue system with a stable
monies were provided to be invested.
source of income shall be maintained. This
approach will help avoid instabilities in
5.USER-BASED FEES AND SERVICE
particular revenue sources due to factors such
CHARGES. For services associated with a
as fluctuations in the economy and variations
user fee or charge, the direct and indirect
in the weather. Stability is achieved by a
costs of that service will be offset by a fee
balance between elastic and inelastic revenue
where possible. There will be a review of fees
sources.
and charges no less than once every three
years to ensure that fees provide adequate
B. OTHER CONSIDERATIONS. The following
coverage of costs of services. User charges
considerations and issues will guide the City in its
may be classified as "full cost recovery,"
revenue policies concerning specific sources of
partial cost recovery," and "minimal cost
funds:
recovery," based upon City Council policy.
1.COST/BENEFIT OF INCENTIVES FOR
a.Full fee support (80-100%) will be
ECONOMIC DEVELOPMENT. The City
obtained from enterprise operations such
will use due caution in the analysis of any tax
as utilities, sanitation service, landfill,
or fee incentives that are used to encourage
cemetery and licenses and permits.
development. Ideally, a cost/benefit (fiscal
b.Partial fee support (50-80%) will be
impact) analysis will be performed as part of
generated by charges for emergency
such evaluation.
medical services, miscellaneous licenses
and fines, and all adults sports programs.
2.NON-RECURRING REVENUES. One-time
or non-recurring revenues will not be used toc.Minimum fee support (0-50%) will be
obtained from other parks, recreational,
finance ongoing operations. Non-recurring
cultural, and youth programs and
revenues should be used only for one-time
expenditures such as long-lived capital needs.activities.
They will not be used for budget balancing
6.ENTERPRISE FUND RATES. The City will
purposes.
review and adopt utility rates as needed to
generate revenues required to fully cover
3.PROPERTY TAX REVENUES. All real and
operating expenses, meet the legal
business personal property located within the
restrictions of all applicable bond covenants,
City shall be valued at 100% of the fair
and provide for an adequate level of working
market value for any given year based on the
capital.
current appraisal supplied to the City by the
F-3
Additionally, enterprise activity rates will
IV. EXPENDITURE CONTROL
include transfers to and receive credits from
other funds as follows:
A. APPROPRIATIONS. The point of budgetary
control is at the department level in the General
a.General and Administrative (G&A)
Fund and at the fund level in all other funds.
Charges. G&A costs will be charged to all
When budget adjustments among Departments
funds for services of general overhead,
and/or funds are necessary, they must be
such as administration, finance, customer
approved by the City Council and must meet
billing, personnel, data processing,
other requirements as outlined in the City
engineering, legal counsel, and other costs
Charter. Budget appropriation amendments at
as appropriate. The charges will be
lower levels of control shall be made in
determined through an indirect cost
accordance with the applicable administrative
allocation study following accepted
procedures.
practices and procedures.
B.AMENDMENTS TO THE BUDGET. In
b.Payment for Return on Investment. The
accordance with the City Charter, the budget
intent of this transfer is to provide a
may be amended after the following conditions
benefit to the citizens for the ownership of
are met:
the various utility operations they own.
1.The City Manager certifies that there are
This transfer will be made in accordance
available revenues in excess of those
with the following two methods, not to
estimated in the Budget.
exceed 10% of the total estimated
2.The City Council holds a public hearing on
operating revenues for the Water and
the supplemental appropriation.
Wastewater Funds, 10.5% for the Electric
3.The City Council approves the supplemental
fund, and 7.0% for the Sanitation Fund:
appropriation.
(1) In-Lieu-of-Franchise-Fee. In-lieu-of-
C.CENTRAL CONTROL. Modifications within
franchise fee will be included as a part
the operating categories (salaries, supplies,
of the rate computation at 4% of gross
maintenance, services, capital etc.) can be made
sales consistent with the franchise rates
with the approval of the City Manager.
charged to investor owned utilities
Modifications to reserve categories and
franchised to operate within the City.
interdepartmental budget totals will be done only
by City Council consent with formal briefing and
(2) Return on Investment. The Return on
council action.
Investment will be calculated at 8% of
total Fund Equity.
D.PURCHASING. All City purchases and
contracts shall conform to a competitive bidding
7.INTERGOVERNMENTAL REVENUES.
process as set forth in Chapter 252 as amended
Reliance on intergovernmental revenues
from time to time in the Local Government Code
(grants) will be eliminated or reduced. Any
of Texas. If the sealed competitive bidding
potential grants will be examined for
requirement applies to the contract, the contract
matching and continuation of program
shall be submitted to the Council for approval.
requirements. These revenue sources should
The purchase of goods or services by the City
be used only for projects and programs where
totaling $3,000 to $25,000 shall be awarded to
operating and maintenance costs that have
the successful bidder through an informal bidding
been included in the financial forecast and
process culminating in the issuance of a purchase
their ultimate effect on operations and
order when deemed appropriate.
revenue requirements are anticipated.
Any payment for the purchase of goods or
8.REVENUE MONITORING. Revenues as
services by the City at a total cost of less than
they are received will be regularly compared
$3,000 may be approved by the applicable
to budgeted revenues and variances will be
department in accordance with the department's
investigated. This process will be summarizedinternal control procedures.
in the appropriate budget report.
F-4
E.PROMPT PAYMENT. All invoices approvedat least three years. The replacement and
for payment by the proper City authorities shallmaintenance for capital items should also be
be paid within thirty (30) calendar days of receiptprojected for the next five years. Future
of goods or services or invoice date, whichever ismaintenance and operational costs will be
later, in accordance with the provisions of Articleconsidered so that these costs can be included as
601f, Section 2 of the State of Texas Civilappropriate in the annual budget.
Statutes.
D.FINANCING PROGRAMS. Where applicable,
The Director of Fiscal Services shall establish and
assessments, impact fees, pro-rata charges, or
maintain proper procedures which will enable
other fees should be used to fund capital projects
the City to take advantage of all purchase
which have a primary benefit to specific,
discounts, when possible, except in the instance
identifiable property owners.
where payments can be reasonably and legally
delayed in order to maximize the City'sRecognizing that long-term debt is usually a more
expensive financing method, alternative
investable cash.
financing sources will be explored before debt is
F.RISK MANAGEMENT. The City willissued. When debt is issued, it will be used to
aggressively pursue every opportunity to provideacquire major assets with expected lives which
for the Public's and City employees' safety andequal or exceed the average life of the debt issue.
to manage its risks. The goal shall be to minimize
the risk of loss of resources through liability
claims with an emphasis on safety programs. All
E.REPORTING. Periodic financial reports will be
reasonable options will be investigated to finance
prepared to enable the Department Managers to
risks. Such options may include risk transfer,
manage their capital budgets and to enable the
insurance, and risk retention. Where risk is
Office of Budget and Strategic Planning to
retained, reserves will be established based upon
monitor and control the capital budget as
actuarial determinations and not be used for
authorized by the City Manager. Summary
purposes other than for financing losses.
capital project status reports will be presented to
the City Council monthly.
G.REPORTING. Summary reports will be
prepared showing actual expenditures as
VI. CAPITAL MAINTENANCE & REPLACEMENT
compared to the original budget and prior year
expenditures.
The City recognizes that deferred maintenance and not
V. CAPITAL BUDGET AND PROGRAM anticipating capital replacements increases future
capital costs. In order to address these issues, the City
Council has approved a number of policies to address
A.PREPARATION. The City's capital budget will
these issues.
include all capital projects funds and all capital
resources. The budget will be prepared annually
A.STREETS CAPITAL MAINTENANCE AND
on a project basis. The capital budget will be
prepared by the Office of Budget and Strategic REPLACEMENT.It is the policy of the City to
Planning with the involvement of responsibleannually provide significant funding for the
departments.
Streets Division within the Public Works
Department to use for a residential street
B.CONTROL. All capital project expenditures
maintenance program.
must be appropriated in the capital budget. The
Director of Fiscal Services must certify the B.BUILDING CAPITAL MAINTENANCE
availability of resources before any capital project
ANDREPLACEMENT. It is the policy of the
contract is presented to the City Council for
City to annually provide significant funding for
approval.
major maintenance on its buildings such as roof
air conditioning, flooring and other
C.PROGRAM PLANNING. The capital budget
replacements.
will be taken from the capital improvements
project plan for future years. The planning time
C.PARKING LOTS AND INTERNAL
frame for the capital improvements project plan
ROADWAYS. It is the policy of the City to
should normally be five years, with a minimum of
annually provide significant funding to pay for
F-5
major maintenance of parking lots and internal
B.AUDITING.
roadways.
D.TECHNOLOGY. It is the policy of the City to
1.QUALIFICATIONS OF THE AUDITOR.
fund the maintenance and replacement of its
In conformance with the City's Charter and
computer network and personal computers.
according to the provisions of Texas Local
The funding for the computer network is 10% )
Government Code, Title 4, Chapter 103, the
of the original cost of the equipment and the
City will be audited annually by outside
software. Additionally, funding for integration
independent accountants ("auditor"). The
solutions and upgrades to the mid range
auditor must be a CPA firm of regional
systems is $90,000 annually.
reputation and must demonstrate that it has
the breadth and depth of staff to conduct the
Major replacements for the computer systems
City's audit in accordance with generally
including hardware and software will be
accepted auditing standards (GAAS) and
anticipated for a five-year period and included
contractual requirements. The auditor must
with the capital projects lists presented in the
be registered as a partnership or corporation
annual budget.
of certified public accountants, holding a
license under Article 41 a-1, Section 9, of the
E.FLEET REPLACEMENT. The City has a
Civil Statutes of Texas, capable of
major investment in its fleet of cars, trucks,
demonstrating that it has sufficient staff which
tractors, backhoes, and other equipment. The
will enable it to conduct the City's audit in
City will anticipate replacing existing
accordance with generally accepted auditing
equipment, as necessary and will establish
standards as required by the City Charter and
charges that are assigned to departments to
applicable state and federal laws. The
account for the cost of that replacement. The
auditor's report on the City's financial
replacement fund may be used to provide
statements will be completed and filed with
funding for new equipment providing a charge
the City Secretary within 120 days of the
to departments that recovers the initial
City's fiscal year end, and the auditor will
investment and lost opportunity costs and
jointly review the management letter with the
maintains the ability of the fund to provide for
City Council within 30 days of its receipt by
replacement of all covered equipment.
the staff.
F.RADIOS, COPIERS, OTHER
In conjunction with their review, the Director
EQUIPMENT, AND TELEPHONES. The
of Fiscal Services shall respond in writing to
City has a major investment in its radios,
the City Manager and City Council regarding
copiers, and telephone equipment. As a part
the auditor's Management Letter, addressing
of the on going infrastructure maintenance and
the issues contained therein. The Council
replacement, the City has anticipated the useful
shall schedule its formal acceptance of the
life of such equipment and established a means
auditor's report upon the resolution of any
of charging the cost of replacement of that
issues resulting from the joint review.
equipment to the various departments in order
to recognize the city's continuing need.
2.RESPONSIBILITY OF AUDITOR TO
CITY COUNCIL. The auditor is retained by
VlI.ACCOUNTING, AUDITING, AND
and is accountable directly to the City Council
FINANCIAL REPORTING
and will have access to direct communication
with the City Council if the City Staff is
unresponsive to auditor recommendations or
A.ACCOUNTING. The City is solely responsible
if the auditor considers such communication
for the recording and reporting of its financial
necessary to fulfill its legal and professional
affairs, both internally and externally. The
responsibilities.
Director of Fiscal Services is the City's Chief
Fiscal Officer and is responsible for establishing
3.SELECTION OF AUDITOR. The City will
the structure for the City?s Chart of Accounts and
not require a periodic rotation of outside
for assuring that procedures are in place to
auditors, but will circulate requests for
properly record financial transactions and report
proposal for audit services at least every five
the City?s financial position.
years. Authorization for the City's annual
F-6
audit shall occur no less than 30 days prior toPeriodic review of cash flow position will be
the end of the fiscal year.performed to determine performance of cash
management and conformance to investment
C.FINANCIAL REPORTING.
policies. The underlying theme will be that idle
cash will be invested with the intent to 1)
safeguard assets, 2) maintain liquidity, and 3)
1.EXTERNAL REPORTING. The City's
maximize return. Where legally permitted,
auditors, the City shall prepare a written
pooling of investments will be done.
Comprehensive Annual Financial Report
(CAFR) which shall be presented to the
Council within 120 calendar days of the
C.FIXED ASSETS AND INVENTORY. These
City's fiscal year end. Accuracy and timeliness
assets will be reasonably safeguarded and
of the CAFR are the responsibility of City
properly accounted for, and prudently insured.
staff. The CAFR shall be prepared in
accordance with GAAP and shall be
A fixed asset of the City shall be defined as a
presented annually to the Government
purchased or otherwise acquired piece of
Finance Officer's Association (GFOA) for
equipment, vehicle, furniture, fixture, capital
evaluation and consideration for the
improvement, addition to existing capital
Certificate of Achievement for Excellence in
investments, land, buildings or accessioned
Financial Reporting. If City staffing limitations
Library materials which has an original cost or
preclude such timely reporting, the Director
value of at least $5,000 and a useful life of more
of Fiscal Services will inform the City Council
than three years. All expenditures related to
of the delay and the reasons therefor.
specific capital projects are exceptions to the
rule. Assets owned by the electric utility will be
2.INTERNAL REPORTING. The Fiscal
capitalized in accordance with Federal Energy
Services Department will prepare internal
Regulatory Commission (FERD) guidelines.
financial reports, sufficient to plan, monitor,
Furthermore, assets owned by either the water or
and control the City's financial affairs.
wastewater utilities will be capitalized in
Internal financial reporting objectives are
accordance with the National Association of
addressed throughout these policies.
Regulatory Utility Commissioners (NARUC)
guidelines.
VIII. ASSET MANAGEMENT
The City's fixed assets shall be reasonably
A.INVESTMENTS. The Director of Fiscal
safeguarded and properly accounted for and
Services shall promptly invest all City funds with
sufficiently insured. Responsibility for the
the depository bank in accordance with the
safeguarding of the City's fixed assets lies with
provisions of the current Bank Depository
the department director in whose department the
Agreement or in any negotiable instrument
fixed asset is assigned. The Fiscal Services
authorized by the City Council under the
Department shall maintain the permanent
provisions of the Public Funds Investment Act of
records of the City's fixed assets including
1987 as amended, and in accordance with the
description, cost, department of responsibility,
City Council's approved Investment Policies.
date of acquisition, depreciation and expected
useful life.
An investment report will be provided to the City
Council quarterly. This report shall provide both
D.COMPUTER SYSTEM/DATA SECURITY.
summary and detailed information on the City?s
The City shall provide security of its
investment portfolio.
computer/network system and data files through
physical and logical security systems that will
B.CASH MANAGEMENT. The City's cash flow
include, but not limited to, double back-to-back
will be managed to maximize the cash available
firewalls and a two-tier spam/virus protection
to invest. Such cash management will entail the
system. The physical location of
centralization of cash collections, where feasible,
computer/network systems shall be in locations
including utility bills, building and related permits
inaccessible to unauthorized personnel.
and licenses, fines, fees, and other collection
offices as appropriate.
F-7
IX. DEBT MANAGEMENT to twenty (20) years when the asset is of a
nature that its anticipated useful life exceeds
A.DEBT ISSUANCE. The City will issue debt only20 years.
for the purpose of acquiring or constructing
capital assets for the general benefit of its citizens
B. METHOD OF ISSUANCE AND BIDDING
and to allow it to fulfill its various missions as a PARAMETERS.
city. Debt may be issued for the purposes of
purchasing land or rights-of-way and/or 1.METHOD OF SALE. The City will
improvements to land, for construction projectsuse a competitive bidding process in the sale
to provide for the general good, for capitalof bonds unless the nature of the issue
equipment?warrants a negotiated bid. In situations where
a competitive bidding process is not elected,
1.GENERAL OBLIGATION BONDS
the City will publicly present the reasons why,
(GO's). GO's will be used only to fund capitaland the City will participate with the financial
assets of the general government and are not
advisor in the selection of the underwriter or
to be used to fund operating needs of the
direct purchaser.
City. GO's are backed by the full faith and
credit of the City as well as the ad valorem 2.BIDDING PARAMETERS. The notice of
tax authority of the City, to the extentsale will be carefully constructed so as to
allowed by law. The term of a bond issue willensure the best possible bid for the City, in
not exceed the useful life of the asset(s)light of the existing market conditions and
funded by the bond issue and will generally beother prevailing factors.
limited to no more than twenty (20) years.
C.ANALYSIS OF FINANCING
General obligation bonds must be authorized
by a vote of the citizens of the City of College ALTERNATIVES. Staff will explore alternatives
to the issuance of debt for capital acquisitions
Station.
and construction projects. These alternatives will
2.REVENUE BONDS (RB's). RB'S will beinclude, but not be limited to, 1) grants in aid, 2)
issued to provide for the capital needs of anyuse of reserves, 3) use of current revenues, 4)
activities where the capital requirements arecontributions from developers and others, 5)
necessary for continuation or expansion of aleases, and 6) impact fees.
service which produces a revenue and for
which the asset may reasonably be expected D.DISCLOSURE. Full disclosure of operating
costs along with capital costs will be made to the
to provide for a revenue stream to fund the
bond rating agencies and other users of financial
debt service requirements. The term of the
obligation should not exceed the useful life ofinformation. The City staff, with the assistance of
financial advisors and bond counsel, will prepare
the asset(s) to be funded by the bond issue
the necessary materials for presentation to the
and will generally be limited to no more than
twenty (20) years.rating agencies, will aid in the production of
Preliminary Official Statements, and will take
3.CERTIFICATES OFOBLIGATION, responsibility for the accuracy of all financial
Contract Obligations, etc. (CO's). CO'sinformation released.
will be used in order to fund capital
requirements that are not otherwise covered E.FEDERAL REQUIREMENTS. The City will
maintain procedures to comply with arbitrage
under either revenue bonds or general
rebate and other Federal requirements.
obligation bonds. Debt service for CO's may
be either from general revenues or backed by
F.DEBT STRUCTURING. The City will issue
a specific revenue stream or streams or by a
bonds for 20 years or less, not to exceed the life
combination of both. Generally CO's will be
of the asset acquired.
used to fund capital assets when GO's and
RB's are not appropriate and when
The structure should approximate level annual
authorized under law. The term of the
debt service unless operational matters dictate
obligation may not exceed the useful life of
otherwise or if market conditions indicate
the asset(s) to be funded by the proceeds of
potential savings could result from modifying the
the debt issue and will generally be limited to
level payment stream.
no more than ten (10) years, but may extend
F-8
Consideration of market factors, such as the tax-(a)Some funds such as Fleet Maintenance,
exempt qualification, minimum tax alternative,Communications, Print-Mail and Utility
and so forth will be given during the structuringBilling need only a minimal working
of long-term debt instruments.capital balance in order to meet the
needs of the fund.
(b)Other funds-such as the various
X.FINANCIAL CONDITIONS, RESERVES, AND
insurance funds where risk is retained by
STABILITY RATIOS
the City in a self-insurance mode, a
reserve will be established based upon an
A.OPERATIONAL COVERAGE. (NO
actuarial determination. Such reserve
OPERATING DEFICITS). The City will
will be used for no other purposes than
maintain an operational coverage of 1.00, such
for financing losses under the insurance
that current operating revenues will at least equal
program.
or exceed current operating expenditures.
(c)The Replacement Fund will have a
working capital balance that will provide
Deferrals, short-term loans, or one-time sources
resources to replace covered equipment
will be avoided as budget balancing techniques.
when it is necessary to be replaced. The
Reserves will be used only for emergencies or
funds will be replenished based on
non-recurring expenditures, except when
anticipated life of equipment and
balances can be reduced because their levels
adjusted based on changes in the costs
exceed guideline minimums as stated in
the covered equipment.
Paragraph B, following.
C.LIABILITIES AND RECEIVABLES.
B. OPERATING RESERVES/FUND
Procedures will be followed to maximize
BALANCES
discounts and reduce penalties offered by
creditors. Current liabilities will be paid within 30
1.The unobligated fund balance in the General
days of the invoice date or on receipt of the
Fund should be at least 15% of the annual
goods or services, whichever is later. Accounts
budgeted General Fund expenses. This
Receivable procedures will target collection for a
percentage is the equivalent of 55 days
maximum of 30 days from service, with any
expenditures. An additional amount of up to
receivables aging past 90 days to go to a
3.0% should be maintained for extraordinary
collection agency. The Director of Fiscal Services
items or contingencies. Cash and investments
is authorized to write-off uncollectible accounts
alone should be equivalent to 30 days of
that are delinquent for more than 365 days, if
operating expenditures.
the proper delinquency procedures have been
followed.
2.The working capital (current assets less
current liabilities) in the enterprise funds
should be maintained at 15% of total
D. CAPITAL AND DEBT SERVICE FUNDS.
operating expenses or the equivalent of 55
days. Cash and Investments alone should be
1.Monies in the capital projects funds will be
equivalent to 30 days of operations.
used within 36 months of receipt. Balances
will be used to generate interest income to
3.The Hotel/Motel Tax Fund fund balance
offset increases in construction costs or other
should be at least 15% of the annual
associated costs. Capital project funds are
budgeted expenditures. -Adequate reserves
intended to be expended.
are essential due to the nature of this revenue
source and the reliance organizations have on
2.Revenues in the General Debt Service Fund
this revenue source to maintain ongoing
are stable, based on property tax revenues
operations.
and transfers from other funds. Remaining
balances are maintained to meet
4. The Internal Service Funds will attain and
contingencies and to make certain that the
retain fund balance/working capital balances
next year's debt service payments may be met
appropriate for the fund.
in a timely manner. The fund balance should
1
not fall below 8/% (one month) of average
3
F-9
budgeted expenditures (in line with IRS
guidelines).
XI. INTERNAL CONTROLS
A.WRITTEN PROCEDURES. Wherever
possible, written procedures will be
established and maintained by the Director of
Fiscal Services for all functions involving cash
handling and/or accounting throughout the
City. These procedures will embrace the
general concepts of fiscal responsibility set
forth in this policy statement.
B.DEPARTMENT DIRECTORS?
RESPONSIBILITIES. Each department
Director is responsible for ensuring that good
internal controls are followed throughout his or
her Department, that all Fiscal Services
Department directives or internal controls are
implemented, and that all independent auditor
internal control recommendations are
addressed. Departments will develop and
periodically update written internal control
procedures.
C.INTERNAL REVIEWS/AUDITS. The
Accounting Division will complete a
review/audit of any department or procedure
as directed by the Director of Fiscal Services.
Audits of petty cash and cash receipts will be
randomly scheduled and conducted on an
annual basis.
F-10
Embracing the Past
Exploring the Future
AG
PPENDIX
OAF
UTSIDEGENCYUNDING
OUTSIDE AGENCY FUNDING
The City funds a number of outside agencies andThe Joint Relief Funding Committee
organizations each fiscal year to provide servicesrecommended the Community Development
for the citizens of College Station. The amount offunded agencies. A total of $206,850 is
funding provided depends on the funds available.approved for organizations listed on the following
This year organizations and agencies are receivingpage.
funds from the General Fund, Community
Hotel/Motel funds are approved for 3
Development Fund, Hotel/Motel Fund, Electric
Fund and Sanitation Fund.organizations. The Arts Council approved budget
for FY 04 is $300,000. Another agency is the
Organizations submit requests for funding to theBryan and College Station Convention & Visitors
City during the budget process. They are askedBureau approved budget is $915,200.
to provide financial information including a budget
The Research Valley Partnership, funded from the
showing revenues and expenditures, goals and
objectives of the organization, and the projectedElectric Fund, is approved at $243,287, and an
uses of the funds being requested. Also submittedadditional $50,000 from the Economic
are service levels and performance measures. Development fund. The EDC is an organization
to promote economic development in the area
Community Development eligible agencies goand is funded by the Cities of College Station and
through a selection process through the JointBryan, and Brazos County.
Relief Funding Committee. This committee is
made up of members from College Station andFunding for Brazos Beautiful is approved to be
Bryan and reviews all requests for Community$65,000. $15,000 is for the operations portion
Development Funds available for public agenciesof the budget, $25,000 is for a beautification
and makes recommendations to both cities ongrant, and the remaining $25,000 is the
which agencies should receive funding.reallocation of the FY 03 beautification grant that
was not utilized. It is anticipated that a significant
The following is a summary of the agenciesbeautification project will be completed in FY
recommended for funding in FY 04. The General2004. This funding is approved to come from
Fund approved agencies include the following: the Sanitation Fund. Brazos Beautiful promotes
Brazos Animal Shelter, $53,392; the Brazoslitter abatement and beautification programs.
County Appraisal District, $149,000; and the
Brazos County Health Distract, $113,498.$20,000 is approved in the Brazos Valley Solid
Waste Management Agency fund budget for the
th
In the past a number of other agencies have also of July fireworks.
Noon Lions Club - 4
been funded through the General Fund. For the
past three years the College Station members of
the Joint Funding Relief Review Committee have
reviewed these requests. Those recommendations
were presented to the City Council.
The agencies funded by the City Council in the
amount of $158,267 are listed below.
Children's Museum of the Brazos Valley -
$30,000
George Bush Presidential Library and
Museum - $42,767
Retired Senior Volunteer Program - $5,000
African American National Heritage Society -
$16,000
Brazos Valley Veteran's Memorial - $50,000
Dispute Resolution Center-$10,000
Bryan/CS Sister Cities-$4,500
G-1
CITY OF COLLEGE STATION
OUTSIDE AGENCY FUNDING
FY 02-03FY 03-04
FY 99FY 00 FY 01FY 02TOTAL TOTAL
GENERAL FUNDACTUALACTUALACTUALACTUALESTIMATEAPPROVED
RSVP
$ 5,0005,000$ $5,0005,000$ 5,000$ 5,000$
AFRICAN AMERICAN NATIONAL HERITAGE SOCIETY0 0 00 34,000 16,000
BVCASA
25,000 25,000 25,0000 0 0
BRAZOS ANIMAL SHELTER
45,623 45,700 52,34653,392 53,392 53,392
BRAZOS BEAUTIFUL-FM2818 CREPE MYRTLES
0 50,000 00 0 0
BRAZOS COUNTY APPRAISAL DISTRICT
90,564 96,484 108,700114,530 133,000 149,000
BRAZOS CO. HEALTH DISTRICT
85,500 89,775 113,498113,498 113,498 113,498
BRAZOS COUNTY SR CITIZENS ASSOC.
0 3,300 00 0 0
DISPUTE RESOLUTION CENTER
0 2,500 5,00010,000 10,000 10,000
VETERAN'S PARK MEMORIAL (Arts Council)
0 0 25,00025,000 0 50,000
BUSH PRESIDENTIAL LIBRARY (Arts Council)
0 0 00 0 42,767
PUBLIC ART (Arts Council)
0 0 00 0 150,000
CHILDREN'S MUSEUM OF THE BRAZOS VALLEY0 0 030,000 30,000 30,000
NOON LIONS CLUB - 4TH OF JULY
8,000 8,000 8,00010,000 0 20,000
SISTER CITIES
9,000 9,000 9,0004,500 4,500 4,500
$ 334,759268,687$ 351,544$ 365,920$ 383,390$ 644,157$
COMMUNITY DEVELOPMENT
BLUEBONNET GIRL SCOUT COUNCIL
$ 8,0000$ 0$ 0$ 0$ 0$
BRAZOS FOOD BANK
30,000020,734016,6400
PRENATAL CLINIC
00021,600033,000
BVCAA DENTAL CLINIC
0015,00010,00000
BVCASA
000015,9310
COLLEGE STATION DEPARTMENT PROGRAMS
42,68843,00055,00866,54069,22275,460
ELDER AID
21,84025,07916,550012,7450
FAMILY MEDICINE CENTER
025,0000000
HEALTH FOR ALL
30,0000019,575032,000
HOSPICE OF BRAZOS VALLEY
20,122030,000028,4220
INTERFAITH OUTREACH
30,00000000
LITERACY VOLUNTEERS OF AMERICA0005,10200
LULAC000020,0000
SALVATION ARMY
015,0000000
SCOTTY'S HOUSE
024,680023,000016,148
TCM - THE BRIDGE
2,20037,1416,654000
TCM - COMMUNITY SUPPORT
0033,654000
TCM - PHOEBE'S HOME
00019,03320,04026,294
TCM - SHELTERING ARMS
00019,20000
VOICES FOR CHILDREN
0000023,948
$ 169,900176,850$ 177,600$ 184,050$ 183,000$ 206,850$
HOTEL/MOTEL FUND
ARTS COUNCIL
$ 245,400209,029$ $255,400260,400$ 260,400$ 300,000$
CONVENTION AND VISITORS BUREAU
621,260 665,000 645,000668,000 668,000 915,200
BRAZOS VALLEY SPORTS FOUNDATION
122,000 125,660 150,000192,000 200,000 0
BUSH LIBRARY COMMITTEE
50,000 50,000 00 0 0
$ 1,086,0601,002,289$ 1,050,400$ 1,120,400$ 1,128,400$ 1,215,200$
ELECTRIC FUND
RESEARCH VALLEY PARTNERSHIP
$ 209,494170,000$ 246,167$ 246,951$ 243,287$ 243,287$
$ 209,494170,000$ 246,167$ 246,951$ 243,287$ 243,287$
SANITATION FUND
BRAZOS BEAUTIFUL
$ 37,00037,000$ 37,800$ 15,000$ 16,000$ 65,000$
$ 37,00037,000$ 37,800$ 15,000$ 16,000$ 65,000$
BVSWMA FUND
NOON LIONS CLUB-4TH OF JULY
$ 00$ 0$ 0$ 20,000$ 20,000$
$ 00$ 0$ 0$ 20,000$ 20,000$
ECONOMIC DEVELOPMENT FUND
RESEARCH VALLEY PARTNERSHIP
$ 00$ 0$ 0$ 0$ 50,000$
$ 00$ 0$ 0$ 0$ 50,000$
TOTAL AGENCY FUNDING 1,654,826$ 1,837,213$ 1,863,511$ 1,932,321$ 1,974,077$ 2,444,494$
G-2
Embracing the Past
Exploring the Future
AH
PPENDIX
MSD
ISCELLANEOUSTATISTICALATA
CITY OF COLLEGE STATION, TEXAS
MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA
June 2003
Education:
Attendance centers11
Number of classrooms550
Number of teachers600
Number of students7,683
Elections:
Number of registered voters:
Last municipal election.43,313
Number of votes cast in:
Last municipal election1,878
Percentage of registered voters voting in:
Last municipal election4.34%
Population:
Actual
Census Count200067,890
199052,456
198037,296
197017,676
196011,396
19507,925
SOURCE:Education:College Station Independent School District
Elections:City Secretary's Office
Population:Development Services
H-1
CITY OF COLLEGE STATION, TEXAS
CONSTRUCTION PERMITS
LAST TEN CALENDAR YEARS
ResidentialCommercial
ConstructionConstructionTotal
NumberNumberNumber
Yearof PermitsValueof PermitsValueof PermitsValue
199247531,503,18515311,648,58062843,151,765
199359844,396,33631635,378,16491479,774,500
199461474,312,94734621,336,83996095,649,786
199563458,192,76010222,577,44273680,770,202
199665658,501,69013120,856,55878779,358,248
199758450,488,22211446,243,17769896,731,399
199869183,593,02232059,342,0431011142,935,065
1999105787,917,46629627,723,1051353115,640,571
200079387,144,17332852,569,6451121139,713,818
2001975101,703,57431344,592,9671288146,296,541
1236
2002108,107,38527838,726,6881514146,834,073
477
200354,950,2178422,237,97156177,188,188
* NOTE:2003 data Jan. - May 2003
Residential Construction includes: Single family dwellings, Duplexes and Apartments
as well as residential remodels, slabs, roofs, storage/accessory, and swimming pools.
Commercial Construction includes: Commercial new construction, slab, and remodel
as well as Hotel/Motel/Inn, demolition and sign permits.
Source:The City of College Station, Development Services
H-2
CITY OF COLLEGE STATION
PRINCIPAL TAXPAYERS
July 2002
Percent of
2002Total Assessed
College Station- Top 10 TaxpayersType of BusinessAssessed ValuationValuation
C.B.L. & AssociatesRetail Mall$48,629,0501.95%
W9/JP-M Real Estate Ltd.Housing39,372,0001.58%
Verizon Communications, Inc.Utility35,913,2501.44%
Alkosser/WeinbergHousing30,961,3001.24%
College Station Hospital LPMedical25,402,5601.02%
Melrose ApartmentsHousing21,799,5000.88%
Wal-Mart/Sam'sRetail21,412,7100.86%
College Station Exchange, LPHousing18,800,0000.76%
301 Church Aveneu, LPHousing17,000,0000.68%
SHP-The Callaway HouseHousing16,243,5200.65%
Total$275,533,89011.07%
Top 5 Commercial TaxpayersType of BusinessAssessed ValuationValuation
C.B.L. & AssociatesRetail Mall48,629,0501.95%
College Station Hospital LPMedical25,402,5601.02%
Wal-Mart/Sam'sRetail20,806,5700.84%
Lane College Station LimitedRetail14,800,0000.59%
H E Butt Grocery CompanyRetail11,031,2650.44%
Total$120,669,4454.85%
Top 5 Industrial TaxpayersType of BusinessAssessed ValuationValuation
ARC/AMSRetail6,237,0150.25%
O I CorporationRetail4,495,4320.18%
Universal Computer Services, Inc.Retail3,658,0440.15%
Red Oak Sportswear/GCS-CCC RealtyRetail3,023,7530.12%
Verizons Communication, INC.Retail2,234,5200.09%
Total$19,648,7640.79%
Source: Brazos County Appraisal District
H-3
CITY OF COLLEGE STATION, TEXAS
PRINCIPAL UTILITY CUSTOMERS
May 2003
Total
Oct. 01 to Sept. 02Percent of KWH
Utility CustomerType of BusinessKWH ConsumptionConsumed
CSISDSchools16,301,9942.58
City of College StationMunicipality14,989,3492.37
CBL & AssociatesRetail Mall14,095,7472.23
Wal-MartRetail 7,736,9571.22
State Headquarters/TAMUUniversity7,466,4651.18
KrogersRetail Grocery7,356,6401.16
Albertson'sRetail Grocery7,258,6691.15
College Station MedicalHospital6,901,7571.09
Dealer Computer ServicesTechnical Support5,187,6000.82
Lane C/S LtdHotel4,975,2000.79
TOTAL92,270,37815
Source: City of College Station Utility Billing Department
H-4
CITY OF COLLEGE STATION, TEXAS
MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA
June 2003
Date incorporatedOctober, 1938
Date first charter adoptedOctober, 1938
Date present charter adoptedMay, 1992
Date of last charter amendmentMay, 1998
Form of governmentCouncil-Manager
Area in square miles
YearSquare Miles
19382.00
19402.51
19502.91
19606.34
197016.00
198024.01
198428.47
199432.55
199538.14
199640.69
200247.22
Miles of streets:Paved733 Lane Miles
Unpaved4.3 Lane Miles
Miles of sanitary sewer249.5 Miles
Fire Protection:
Number of stations4
Number of full-time employees103
Police Protection:
Number of employees141.5
Number of patrol units25
One jail facility with a capacity of 20
H-5
CITY OF COLLEGE STATION, TEXAS
MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA
As of January 1, 2003
Recreation:Number of playgrounds35
Number of basketball courts22
Number of swimming pools 4
(Includes one CSISD-owned Natatorium)
Number of soccer fields19
Number of softball/baseball fields19
Number of tennis courts 27
(Includes nine courts at the A&M Consol.HS,
and four at Willowbranch Middleschool)
Number of picnic shelters16
Number of gyms1
Number of volleyball courts7
Number of nature trails4
Number of open play areas25
Number of picnic pavilions6
Number of jogging/walking trails20
Park:
FacilityAcresFacilityAcres
Anderson8.94Merry Oaks4.60
Arboretum/Bee Creek43.50Oaks7.50
Billie Madeley5.14Parkway1.90
Brison9.20Pebble Creek10.20
Brother's Pond16.12Raintree13.00
Castlegate4.35Richard Carter7.14
Cemetery18.50Sandstone15.21
Central Park47.20Shenandoah12.10
Conference Center2.30Southeast Community62.00
Cy Miller2.50Southwest4.78
Eastgate1.80Southwood Athletic Complex44.70
Edelweiss12.30Steeplechase9.00
Edelweiss Gartens7.74Thomas16.10
Emerald Forest4.59University10.20
Gabbard10.70Veterans Park & Athletic Complex150.00
Georgie K. Fitch11.30W.A. Tarrow (includes Lincoln)21.26
Hensel (TAMU)29.70Westfield4.29
Jack and Dorothy Miller10.00Windwood1.37
Lemontree15.40Wolf Pen Creek19.49
Lick Creek515.50Woodcreek6.60
Lions1.50Woodland Hills3.21
Longmire
4.16Woodway9.26
Luther Jones 1.80
H-6
CITY OF COLLEGE STATION, TEXAS
MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA
June 2003
Utility Fund:
Electric Users (Connections)33,386
Water Users (Connections)23,210
Average Electrical Consumption:52,680,854Kwh/mo.
Average Water Consumption:262,541MGW/Mo.
Number of Employees:
Electric58.5
Water31
Sewer38
Water Capacity:
Number of Wells6
Combined Capacity of Wells19,000,000 GAL/day
Number of Ground Storage Tanks2
Total capacity 8,000,000 GALS
Number of Elevated Storage Tanks2
Total capacity 5,000,000 GALS*
Miles of Water Lines302
Electric System:
Maximum Demand144.390 megawatts**
Number of Stations4
Miles of Distribution Lines349
Sanitation Fund:
Number of users (units served)28,399
Landfill size119
MethodologyCurbside pickup using automated containers.
** Maximum demand for 2003 will not be reached until September
H-7
CITY OF COLLEGE STATION, TEXAS
MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA
June 2003
UNIVERSITY
ENROLLMENT
YEAR
198839,163
198940,492
199041,131
199140,997
199241,092
199342,524
199442,018
199541,790
199641,892
199741,461
199842,635
199943,442
200044,026
200144,618
200245,083
PRIMARY LABOR FORCE FOR COLLEGE STATION
1990 - 2003
TOTAL NUMBERNUMBER PERCENT
YEARLABOR FORCE EMPLOYEDUNEMPLOYEDUNEMPLOYED
199024,56723,1901,3775.6
199124,82423,9448803.5
199225,56124,7777843.1
199326,49025,7457452.8
199427,37826,6117672.8
199527,49226,6228703.2
199627,46526,7517142.6
199728,05127,4216302.2
199829,37128,8465251.8
199930,05929,5065531.8
200030,53830,0514871.6
200130,88130,3495321.7
200231,94131,3156262.0
200333,56632,9066602.0
* NOTE: 2003 represents average labor force and employment through March.
SOURCE: Texas Workforce Commission
TAMU, Office of Institutional Studies and Planning
H-8
Embracing the Past
Exploring the Future
AI
PPENDIX
T2003-2004
HE
SPAB
TRATEGICLANNINGNDUDGET
P
ROCESS
Strategic Planning and Budget Process Flowchart
FebruaryPresent Financial Forecast
Review pay plan recommendations
MayFY03 Strategic Plan status report
City Council Strategic Planning Retreat
- Review Mission and Vision Statements
- Identify and prioritize FY04 Strategic Plan strategies
JuneReview Citizen Survey results
JulyPresent Proposed FY04 Strategic Plan to City Council
Review and revise Proposed Strategic Plan
Present Proposed Budget to City Council
Review proposed Capital Improvement Program
August
Public Hearing on Proposed Budget
SeptemberCouncil adoption of FY04 Strategic Plan
Council adoption of FY04 Budget
Council adoption of Tax Rate
I-1
AJ
PPENDIX
SORF:
CHEDULEFEQUIREMENTSOR
GOB
ENERALBLIGATIONONDS
COO
ERTIFICATESFBLIGATION
URB
TILITYEVENUEONDS
DS
EBTERVICE
GOB
ENERALBLIGATIONONDS
J-1
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
General Obligation And Refunding Bond Series 1991
December 23, 1991 -- $4,625,000
Street Construction and Improvements - $2,750,000; Parks Construction and Improvements - $750,000
Refund Series 1991Public Property Finance Contractual Obligations - $1,125,000
TOTAL DUE ON TOTAL DUE PRINCIPAL
PAYMENT PRINCIPALINTERESTINTERESTPAYMENTEACH FISCAL AMOUNT
DATEAMOUNTRATEAMOUNTDATEYEAROUTSTANDING
2-15-0421,25021,250
8-15-0421,25021,25042,500750,000
2-15-0521,25021,250
8-15-0521,25021,25042,500750,000
2-15-0621,25021,250
8-16-0621,25021,25042,500750,000
2-15-0721,25021,250
8-15-0721,25021,25042,500750,000
2-15-0821,25021,250
8-15-0821,25021,25042,500750,000
2-15-0921,25021,250
8-15-0921,25021,25042,500750,000
2-15-10250,0006.00%21,250271,250
8-15-1013,75013,750285,000500,000
2-15-11250,0005.50%13,750263,750
8-15-116,8756,875270,625250,000
2-15-12250,0005.50%6,875256,875256,8750
Effective Interest Rate:5.95%Moody's:A-1
Net Interest Cost:$2,130,113S & P's:A+
Paying Agent: Texas Commerce Bank, N.A.
Underwriting Group:Stephens, Inc.
First Southwest Company
Nations Bank
Eugene C. Palma
FSW Co.
Call Provisions: All Bonds maturing on or after February 15, 2005 are optional for redemption in whole or in part on
February 15, 2004 or any date thereafter at par and accrued interest to the date fixed for redemption. If less than all of the
Bonds are redeemed at any time, the particular Bonds to be redeemed shall be selected by the City in integral multiples of
$8,000 within any one maturity.
J-2
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
General Obligation And Refunding Bond Series 1994
August 15, 1994 -- $6,250,000
Street Construction - $1,750,000; Parks (1990 Authorization) - $250,000
Oversize Bridge (1984 Authorization) - $500,000; Drainage Improvements - $350,000
Refund C.O. Series 1994 - $3,400,000
TOTAL DUE ON TOTAL DUE PRINCIPAL
PAYMENT PRINCIPALINTERESTINTERESTPAYMENTEACH FISCAL AMOUNT
DATEAMOUNTRATEAMOUNTDATEYEAROUTSTANDING
2-15-04300,0005.50%83,875383,875
8-15-0475,62575,625459,5002,750,000
2-15-05275,0005.50%75,625350,625
8-15-0568,06368,063418,6882,475,000
2-15-06275,0005.50%68,063343,063
8-16-0660,50060,500403,5632,200,000
2-15-07275,0005.50%60,500335,500
8-15-0752,93852,938388,4381,925,000
2-15-08275,0005.50%52,938327,938
8-15-0845,37545,375373,3131,650,000
2-15-09275,0005.50%45,375320,375
8-15-0937,81337,813358,1881,375,000
2-15-10275,0005.50%37,813312,813
8-15-1030,25030,250343,0631,100,000
2-15-11275,0005.50%30,250305,250
8-15-1122,68822,688327,938825,000
2-15-12275,0005.50%22,688297,688
8-15-1215,12515,125312,813550,000
2-15-13275,0005.50%15,125290,125
8-15-137,5637,563297,688275,000
2-15-14275,0005.50%7,563282,563
8-15-1400282,5630
Effective Interest Rate:5.95%Moody's:A-1
Net Interest Cost:$3,421,100S & P's:A+
Paying Agent: Texas Commerce Bank, N.A.
Underwriting Group:Stephens, Inc.
First Southwest Company
Nations Bank
Eugene C. Palma
FSW Co.
Call Provisions: All Bonds maturing on or after February 15, 2005 are optional for redemption in whole or in part on
February 15, 2004 or any date thereafter at par and accrued interest to the date fixed for redemption. If less than all of the
Bonds are redeemed at anytime, the particular Bonds to be redeemed shall be selected by the City in integral multiples of
$5,000 within any one maturity.
J-3
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
G.O.B 1995 SERIES
August 1, 1995 -- $4,700,000
Street Projects - $1,140,000; Northgate - $400,000; Traffic Signals - $420,000;
Misc. Drainage - $395,000; Library - $700,000; Fire Station Relocation - $935,000;
Park Development and Improvements - $280,000; Land Purchase - $430,000
TOTAL DUE PRINCIPAL
PAYMENT PRINCIPALINTERESTINTERESTTOTAL DUE ON EACH FISCAL AMOUNT
DATEAMOUNTRATEAMOUNTPAYMENT DATEYEAROUTSTANDING
2-15-04300,0006.00%86,213386,213
8-15-0477,21377,213463,4252,950,000
2-15-05300,0005.10%77,213377,213
8-15-0569,56369,563446,7752,650,000
2-15-06300,0005.25%69,563369,563
8-16-06 61,68861,688431,2502,350,000
2-15-07300,0005.25%61,688361,688
8-15-0753,81353,813415,5002,050,000
2-15-08300,0005.25%53,813353,813
8-15-0845,93845,938399,7501,750,000
2-15-09350,0005.25%45,938395,938
8-15-0936,75036,750432,6881,400,000
2-15-10350,0005.25%36,750386,750
8-15-10 27,56327,563414,3131,050,000
2-15-11350,0005.25%27,563377,563
8-15-1118,37518,375395,938700,000
2-15-12350,0005.25%18,375368,375
8-15-129,1889,188377,563350,000
2-15-13350,0005.25%9,188359,188
8-15-1300359,1880
Effective Interest Rate:5.5334%Moody's:Aaa
Net Interest Cost:$2,795,038S & P's:AAA
Paying Agent: Texas Commerce Bank National Association
Underwriting Group:Merrill Lynch, Pierce, Ferris & Smith, Inc.
Robert W. Baird & Co., Inc.
Raymond James & Associates, Inc.
DLS Securities
Service Asset Management
Call Provisions: All Bonds maturing on or after February 15, 2006 are optional for redemption in whole or in part on
February 15, 2005 or any date thereafter at par and accrued interest to the date fixed for redemption. If less than all of
the Bonds are redeemed at any time, the particular Bonds to be redeemed shall be selected by the City in integral
multiples of $5,000 within any one maturity.
J-4
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
G.O.B and Refunding 1996 Series
Dec. 1, 1996 - $11,845,000
Streets, Sidewalks, and Traffic - $2,580,000; Drainage - $370,000; Library - $1,200,000;
Park - $1,150,000; Refund Series 1987 - $3,795,000; Refund Series 1989 G.O. - $1,350,000;
Refund Series 1991 G.O. - $1,425,000
TOTAL DUE PRINCIPAL
PAYMENT PRINCIPALINTERESTINTERESTTOTAL DUE ON EACH FISCAL AMOUNT
DATEAMOUNTRATEAMOUNTPAYMENT DATEYEAROUTSTANDING
2-16-041,100,0004.70%137,0641,237,064
8-15-04111,214111,2141,348,2784,295,000
2-15-05640,0004.80%111,214751,214
8-15-0595,85495,854847,0683,655,000
2-15-06420,0004.90%95,854515,854
8-15-0685,56485,564601,4183,235,000
2-15-07450,0005.05%85,564535,564
8-15-0774,20174,201609,7652,785,000
2-15-08460,0005.05%74,201534,201
8-15-0862,58662,586596,7882,325,000
2-15-09465,0005.15%62,586527,586
8-15-0950,61350,613578,1991,860,000
2-15-10270,0005.25%50,613320,613
8-15-1043,52543,525364,1381,590,000
2-15-11285,0005.35%43,525328,525
8-15-1135,90135,901364,4261,305,000
2-15-12300,0005.45%35,901335,901
8-15-1227,72627,726363,6281,005,000
2-15-13315,0005.50%27,726342,726
8-15-1319,06419,064361,790690,000
2-15-14335,0005.50%19,064354,064
8-15-149,8519,851363,915355,000
2-15-15355,0005.55%9,851364,851
8-15-1500364,8510
Net Interest:5,458,206$ Moody's:Aaa
S & P's:AAA
Paying Agent: Texas Commerce Bank National Association
Call Provisions: The City reserves the right, at its option, to redeem Bonds having stated maturities on and after February 15,
2008 through and including february 15, 2015, in whole or in part in principal amounts of $5,000 or any integral multiple
thereof, on February 15, 2007, or any date thereafter, at the par value thereof plus accrued interest to the date of redemption
. The City reserves the right, at its option, to redeem the Term Bonds having a stated maturity date of February 15,2017 and
subject to mandatory redemption as described herein, in whole or in part in principal amounts of $5,000 or any integral
multiple thereof, on February 15, 1999, or any date thereafter, at the par value thereof plus accrued interest to the date of
redemption.
J-5
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
G.O.B. 1998 SERIES
April 1, 1998 - $6,200,000
Streets, Sidewalks, and Traffic - $3,303,000; Drainage Improvements - $462,000;
Library - $735,000; Land and Fire Station - $430,000; Parks - $1,270,000
PRINCIPALYEARLY
PAYMENT PRINCIPALINTERESTINTERESTTOTAL DUE ON TOTAL DUE EACH AMOUNTINTEREST
DATEAMOUNTRATEAMOUNTPAYMENT DATEFISCAL YEAROUTSTANDINGAMOUNT
2-15-04265,0006.50%133,191398,191
,
257769
8-15-04124,578124,578522,7694,995,000
2-15-05280,0006.50%124,578404,578
,
240056
8-15-05115,478115,478520,0564,715,000
2-15-06295,0004.50%115,478410,478
,
224319
8-15-06108,841108,841519,3194,420,000
2-15-07310,0004.55%108,841418,841
,
210629
8-15-07 101,788101,788520,6294,110,000
2-15-08325,0004.65%101,788426,788
,
196020
8-15-0894,23294,232521,0203,785,000
2-15-09340,0004.70%94,232434,232
,
180474
8-15-0986,24286,242520,4743,445,000
2-15-10360,0004.75%86,242446,242
,
163934
8-15-1077,69277,692523,9343,085,000
2-15-11380,0004.85%77,692457,692
,
146169
8-15-11 68,47768,477526,1692,705,000
2-15-12395,0005.00%68,477463,477
,
127079
8-15-1258,60258,602522,0792,310,000
2-15-13415,0005.00%58,602473,602
,
106829
8-15-1348,22748,227521,8291,895,000
2-15-14440,0005.00%48,227488,227
,
85454
8-15-1437,22737,227525,4541,455,000
2-15-15460,0005.10%37,227497,227
,
62724
8-15-1525,49725,497522,724995,000
2-15-16485,0005.13%25,497510,497
,
38566
8-15-1613,06913,069523,566510,000
2-15-17510,0005.13%13,069523,069523,0690
,
13069
Net Interest Cost:3,694,415$ Moody's:Aaa
S & P's:AAA
Paying Agent:Chase Bank of Texas
Call Provisions: The City reserves the right, at its option, to redeem Bonds having stated maturities on and after February
155, 2009, in whole or in part in principal amounts of $5,000 or any integral multiple thereof, on February 15, 2008, or
any date thereafter, at the par value thereof plus accrued interest to the date of redemption.
J-6
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
G.O.B. SERIES 1999
APRIL 15, 1999 - PRINCIPAL - $6,230,000
Streets - $2,707,000; Thoroughfare and Sidewalk Improvements - $220,000;
Traffic Management - $540,000; Drainage - $1,458,000; City Facilities - $275,000;
Park Improvements - $930,000; Fire Station Improvements - $100,000
TOTAL DUE TOTALPRINCIPAL
PRINCIPALINTERESTINTERESTON PAYMENT DUE EACH AMOUNT
DATEAMOUNTRATEAMOUNTDATEYEAROUTSTANDING
6,230,000
2-15-04275,0003.9000%120,156395,156
8-15-04114,794114,794509,9505,060,000
2-15-05290,0004.0000%114,794404,794
8-15-05108,994108,994513,7884,770,000
2-15-06300,0004.0000%108,994408,994
8-15-06102,994102,994511,9884,470,000
2-15-07320,0004.1000%102,994422,994
8-15-0796,43496,434519,4284,150,000
2-15-08335,0005.0000%96,434431,434
8-15-0888,05988,059519,4933,815,000
2-15-09350,0005.4000%88,059438,059
8-15-0978,60978,609516,6683,465,000
2-15-10365,0004.2500%78,609443,609
8-15-1070,85370,853514,4613,100,000
2-15-11385,0004.3000%70,853455,853
8-15-1162,57562,575518,4282,715,000
2-15-12400,0004.4000%62,575462,575
8-15-1253,77553,775516,3502,315,000
2-15-13420,0004.5000%53,775473,775
8-15-1344,32544,325518,1001,895,000
2-15-14440,0004.6000%44,325484,325
8-15-1434,20534,205518,5301,455,000
2-15-15460,0004.6500%34,205494,205
8-15-1523,51023,510517,715995,000
2-15-16485,0004.7000%23,510508,510
8-15-1612,11312,113520,623510,000
2-15-17510,0004.7500%12,113522,113522,1130
Interest Cost:3,027,827$ Moody's:Aaa
S & P's:AAA
Paying Agent:Chase Bank of Texas
Call Provisions: The City reserves the right, at its option, to redeem Bonds having stated maturities on and after February
15, 2010, in whole or in part in principal amounts of $5,000 or any integral multiple thereof, on February 15, 2009, or any
date thereafter, at the par value thereof plus accrued interest to the date of redemption.
J-7
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
G.O.B. SERIES 2000
April 13, 2000 - $8,460,000
Streets - $4,690,000; Traffic Management - $1,100,000
Parks - $1,570,000; Sidewalks and Bike Trails - $290,000; Fire Station 2 - $810,000
PRINCIPALINTERESTTOTAL DUE ON TOTAL DUE PRINCIPAL AMOUNT
DATEAMOUNTINTEREST RATEAMOUNTPAYMENT DATEEACH YEAROUTSTANDING
8,460,000
2-15-04310,0007.00%189,340499,340
8-15-04178,490178,490677,8306,605,000
2-15-05325,0007.00%178,490503,490
8-15-05167,115167,115670,6056,280,000
2-15-06340,0005.25%167,115507,115
8-15-06158,190158,190665,3055,940,000
2-15-07360,0005.00%158,190518,190
8-15-07149,190149,190667,3805,580,000
2-15-08380,0005.00%149,190529,190
8-15-08139,690139,690668,8805,200,000
2-15-09400,0005.10%139,690539,690
8-15-09129,490129,490669,1804,800,000
2-15-10420,0005.15%129,490549,490
8-15-10118,675118,675668,1654,380,000
2-15-11445,0005.20%118,675563,675
8-15-11107,105107,105670,7803,935,000
2-15-12470,0005.30%107,105577,105
8-15-1294,65094,650671,7553,465,000
2-15-13500,0005.35%94,650594,650
8-15-1381,27581,275675,9252,965,000
2-15-14525,0005.40%81,275606,275
8-15-1467,10067,100673,3752,440,000
2-15-15560,0005.50%67,100627,100
8-15-1551,70051,700678,8001,880,000
2-15-16590,0005.50%51,700641,700
8-15-1635,47535,475677,1751,290,000
2-15-17625,0005.50%35,475660,475
8-15-1718,28818,288678,763665,000
2-15-18665,0005.50%18,288683,288683,2880
Interest Cost:4,642,079$ Moody's:Aaa
S & P's:AAA
Paying Agent:Chase Bank of Texas
Call Provisions: The City reserves the right, at its option, to redeem Bonds having stated maturities on and after February 15, 2011, in whole or in
part in principal amounts of $5,000 or any integral multiple thereof, on February 15, 2010, or any date thereafter, at the par value thereof plus
accrued interest to the date of redemption.
J-8
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
G.O.B. SERIES 2001
August 1, 2001 - $4,140,000
Streets - $780,000; Traffic Management - $720,000
Parks - $2,140,000; Drainage - $500,000
PRINCIPALINTERESTTOTAL DUE ON TOTAL DUE PRINCIPAL AMOUNT
DATEAMOUNTINTEREST RATEAMOUNTPAYMENT DATEEACH YEAROUTSTANDING
4,140,000
2-15-04130,0003.50%59,873189,873
8-15-0457,59857,598247,4702,545,000
2-15-05140,0004.00%57,598197,598
8-15-0554,79854,798252,3952,405,000
2-15-06145,0004.00%54,798199,798
8-15-0651,89851,898251,6952,260,000
2-15-07155,0004.00%51,898206,898
8-15-0748,79848,798255,6952,105,000
2-15-08165,0004.00%48,798213,798
8-15-0845,49845,498259,2951,940,000
2-15-09170,0004.10%45,498215,498
8-15-0942,01342,013257,5101,770,000
2-15-10180,0004.60%42,013222,013
8-15-1037,87337,873259,8851,590,000
2-15-11190,0005.50%37,873227,873
8-15-1132,64832,648260,5201,400,000
2-15-12205,0004.40%32,648237,648
8-15-1228,13828,138265,7851,195,000
2-15-13215,0004.50%28,138243,138
8-15-1323,30023,300266,438980,000
2-15-14225,0004.63%23,300248,300
8-15-1418,09718,097266,397755,000
2-15-15240,0004.75%18,097258,097
8-15-1512,39712,397270,494515,000
2-15-16250,0004.75%12,397262,397
8-15-166,4596,459268,856265,000
2-15-17265,0004.88%6,459271,459271,4590
J-9
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
G.O.B. SERIES 2002
MARCH 1, 2002 - PRINCIPAL $6,445,000
Streets - $3,781,000; Traffic Management/Signals - $720,000; Fire Station 5 - $250,000
Parks - $129,000; Drainage - $785,000; and City Center Land - $780,000
PRINCIPAL INTEREST TOTAL DUE ON TOTAL DUE PRINCIPAL AMOUNT
DATEAMOUNTINTEREST RATEAMOUNTPAYMENT DATEEACH YEAROUTSTANDING
6,445,000
2-15-04195,0006.25%143,224 338,224
8-15-04137,131 137,131475,3555,555,000
2-15-05210,0006.25%137,131 347,131
8-15-05130,568 130,568477,6995,345,000
2-15-06220,0006.25%130,568 350,568
8-15-06123,693 123,693474,2615,125,000
2-15-07230,0004.50%123,693 353,693
8-15-07118,518 118,518472,2114,895,000
2-15-08245,0004.25%118,518 363,518
8-15-08113,312 113,312476,8304,650,000
2-15-09255,0004.25%113,312 368,312
8-15-09107,893 107,893476,2054,395,000
2-15-10270,0004.40%107,893 377,893
8-15-10101,953 101,953479,8464,125,000
2-15-11285,0004.50%101,953 386,953
8-15-1195,541 95,541482,4943,840,000
2-15-12300,0004.63%95,541 395,541
8-15-1288,603 88,603484,1443,540,000
2-15-13315,0004.88%88,603 403,603
8-15-1380,925 80,925484,5283,225,000
2-15-14335,0005.00%80,925 415,925
8-15-1472,550 72,550488,4752,890,000
2-15-15350,0005.00%72,550 422,550
8-15-1563,800 63,800486,3502,540,000
2-15-16370,0005.00%63,800 433,800
8-15-1654,550 54,550488,3502,170,000
2-15-17390,0005.00%54,550 444,550
8-15-1744,800 44,800489,3501,780,000
2-15-18410,0005.00%44,800 454,800
8-15-1834,550 34,550489,3501,370,000
2-15-19435,0005.00%34,550 469,550
8-15-1923,675 23,675493,225935,000
2-15-20455,0005.00%23,675 478,675
8-15-2012,300 12,300490,975480,000
2-15-21480,0005.13%12,300 492,300
8-15-21 0492,3000-
J-10
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
G.O.B. SERIES 2003 - JULY 9, 2003
PRINCIPAL - $4,7900,000 AT 3.75% INTEREST
Streets - $973,000; Traffic Management - $720,000; City Facilities - $780,000
Fire Station 5 - $1,317,000; and Drainage - $1,000,000
PRINCIPALINTERESTTOTAL DUE ON TOTAL DUE PRINCIPAL AMOUNT
DATEAMOUNTINTEREST RATEAMOUNTPAYMENT DATEEACH YEAROUTSTANDING
4,790,000
2-15-0400.000%113,011113,011
8-15-0490,81390,813203,8234,790,000
2-15-05180,0005.000%90,813270,813
8-15-0586,31386,313357,1254,610,000
2-15-06185,0005.000%86,313271,313
8-15-0681,68881,688353,0004,425,000
2-15-07190,0005.000%81,688271,688
8-15-0776,93876,938348,6254,235,000
2-15-08195,0004.500%76,938271,938
8-15-0872,55072,550344,4884,040,000
2-15-09200,0003.250%72,550272,550
8-15-0969,30069,300341,8503,840,000
2-15-10210,0003.000%69,300279,300
8-15-1066,15066,150345,4503,630,000
2-15-11215,0003.000%66,150281,150
8-15-1162,92562,925344,0753,415,000
2-15-12225,0003.000%62,925287,925
8-15-1259,55059,550347,4753,190,000
2-15-13230,0003.000%59,550289,550
8-15-1356,10056,100345,6502,960,000
2-15-14240,0003.125%56,100296,100
8-15-1452,35052,350348,4502,720,000
2-15-15250,0003.375%52,350302,350
8-15-1548,13148,131350,4812,470,000
2-15-16260,0003.500%48,131308,131
8-15-1643,58143,581351,7132,210,000
2-15-17275,0003.625%43,581318,581
8-15-1738,59738,597357,1781,935,000
2-15-18285,0003.750%38,597323,597
8-15-1833,25333,253356,8501,650,000
2-15-19300,0003.875%33,253333,253
8-15-1927,44127,441360,6941,350,000
2-15-20315,0004.000%27,441342,441
8-15-2021,14121,141363,5811,035,000
2-15-21330,0004.000%21,141351,141
8-15-2114,54114,541365,681705,000
2-15-22345,0004.125%14,541359,541
8-15-227,4257,425366,966360,000
2-15-23360,0004.125%7,425367,425
Total Interest:2,130,580$
J-11
DEBT SERVICE
ESTIMATED SCHEDULE OF REQUIREMENTS
G.O.B. SERIES 2004 ESTIMATE
PRINCIPAL - $855,000 AT 4.5% INTEREST
Drainage - $855,000
ESTIMATEDESTIMATEDESTIMATED
PRINCIPALESTIMATEDINTERESTTOTAL DUE ON TOTAL DUE PRINCIPAL AMOUNT
DATEAMOUNTINTEREST RATEAMOUNTPAYMENT DATEEACH YEAROUTSTANDING
855,000
2-15-0525,0004.50%18,67543,675
8-15-0518,67518,67562,350830,000
2-15-0630,0004.50%18,67548,675
8-15-0618,00018,00066,675800,000
2-15-0730,0004.50%18,00048,000
8-15-0717,32517,32565,325770,000
2-15-0830,0004.50%17,32547,325
8-15-0816,65016,65063,975740,000
2-15-0930,0004.50%16,65046,650
8-15-0915,97515,97562,625710,000
2-15-1035,0004.50%15,97550,975
8-15-1015,18815,18866,163675,000
2-15-1135,0004.50%15,18850,188
8-15-1114,40014,40064,588640,000
2-15-1235,0004.50%14,40049,400
8-15-1213,61313,61363,013605,000
2-15-1340,0004.50%13,61353,613
8-15-1312,71312,71366,325565,000
2-15-1440,0004.50%12,71352,713
8-15-1411,81311,81364,525525,000
2-15-1540,0004.50%11,81351,813
8-15-1510,91310,91362,725485,000
2-15-1645,0004.50%10,91355,913
8-15-169,9009,90065,813440,000
2-15-1745,0004.50%9,90054,900
8-15-178,8888,88863,788395,000
2-15-1850,0004.50%8,88858,888
8-15-187,7637,76366,650345,000
2-15-1950,0004.50%7,76357,763
8-15-196,6386,63864,400295,000
2-15-2055,0004.50%6,63861,638
8-15-205,4005,40067,038240,000
2-15-2155,0004.50%5,40060,400
8-15-214,1634,16364,563185,000
2-15-2260,0004.50%4,16364,163
8-15-222,8132,81366,975125,000
2-15-2360,0004.50%2,81362,813
8-15-231,4631,46364,27565,000
2-15-2465,0004.50%1,46366,463
8-15-240066,4630
2-15-2504.50%000
J-12
DS
EBTERVICE
CERTIFICATES OF OBLIGATION
J-13
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Certificates Of Obligation, SERIES 1998
April 1, 1998, $5,500,000
Convention Center
TOTAL DUE ON PRINCIPAL
PAYMENTPRINCIPAL INTEREST INTERESTPAYMENTTOTAL DUE AMOUNT
DATEAMOUNTRATEAMOUNTDATEEACH YEAROUTSTANDING
2/15/2004235,0007.30%119,316354,316
8/15/2004110,739110,739465,0554,430,000
2/15/2005250,0004.55%110,739360,739
8/15/2005105,051105,051465,7904,180,000
2/15/2006260,0004.60%105,051365,051
8/15/200699,07199,071464,1233,920,000
2/15/2007275,0004.70%99,071374,071
8/15/200792,60992,609466,6803,645,000
2/15/2008290,0004.80%92,609382,609
8/15/200885,64985,649468,2583,355,000
2/15/2009300,0004.90%85,649385,649
8/15/200978,29978,299463,9483,055,000
2/15/2010320,0005.00%78,299398,299
8/15/201070,29970,299468,5982,735,000
2/15/2011335,0005.05%70,299405,299
8/15/201161,84061,840467,1392,400,000
2/15/2012350,0005.10%61,840411,840
8/15/201252,91552,915464,7552,050,000
2/15/2013370,0005.10%52,915422,915
8/15/201343,48043,480466,3951,680,000
2/15/2014390,0005.15%43,480433,480
8/15/201433,43833,438466,9181,290,000
2/15/2015410,0005.15%33,438443,438
8/15/201522,88022,880466,318880,000
2/15/2016430,0005.20%22,880452,880
8/15/201611,70011,700464,580450,000
2/15/2017450,0005.20%11,700461,700461,7000
T.I.C.:5.2202%Moody's:Aaa
Net Interest:3,346,627$ S.&P.'s:AAA
Paying Agent:First Interstate Bank of Texas, N.A., Houston
Call Provisions: The City reserves the right, at its option, to redeem Certificates having stated maturates on and after
February 15, 2004, in whole or in part in principal amounts of $5,000 or any integral multiple thereof, on February 15,
2003, or any date thereafter, at the par value thereof plus accrued interest to the date of redemption.
J-14
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Certificates of Obligation, Series 2000
April 13, 2000 - $4,050,000
Street Projects - $2,390,000; Park Projects - $726,000
Technology and Fiber Optic Projects - $348,000; Business Park - $250,000; Fire Station #2 - $210,000
Neighborhood CIP - $50,000; Debt Issuance - $76,000
PRINCIPAL
PAYMENT PRINCIPALINTERESTINTERESTTOTAL DUE ON TOTAL DUE EACH AMOUNT
DATEAMOUNTRATEAMOUNTPAYMENT DATEFISCAL YEAROUTSTANDING
2-15-04340,0006.00%83,038423,038
8-15-0472,83872,838495,8762,765,000
2-15-05345,0005.00%72,838417,838
8-15-0564,21364,213482,0512,420,000
2-15-06130,0005.00%64,213194,213
8-15-0660,96360,963255,1762,290,000
2-15-07140,0005.00%60,963200,963
8-15-0757,46357,463258,4262,150,000
2-15-08145,0005.00%57,463202,463
8-15-08 53,83853,838256,3012,005,000
2-15-09155,0005.10%53,838208,838
8-15-0949,88649,886258,7241,850,000
2-15-10165,0005.13%49,886214,886
8-15-1045,65845,658260,5431,685,000
2-15-11170,0005.20%45,658215,658
8-15-1141,23841,238256,8951,515,000
2-15-12180,0005.30%41,238221,238
8-15-12 36,46836,468257,7051,335,000
2-15-13190,0005.35%36,468226,468
8-15-1331,38531,385257,8531,145,000
2-15-14205,0005.40%31,385236,385
8-15-1425,85025,850262,235940,000
2-15-15215,0005.50%25,850240,850
8-15-1519,93819,938260,788725,000
2-15-16230,0005.50%19,938249,938
8-15-1613,61313,613263,550495,000
2-15-17240,0005.50%13,613253,613
8-15-177,0137,013260,625255,000
2-15-18255,0005.50%7,013262,013262,0130
Net Interest:1,932,554$ Moody's:Aaa
S & P's:AAA
Paying Agent:Chase Bank of Texas
Call Provisions: The City reserves the right, at its option, to redeem Obligations having stated maturates on and after
February 15, 2011, in whole or in part in principal amounts of $5,000 or any integral multiple thereof, on February 15,
2010, or any date thereafter, at the par value thereof plus accrued interest to the date of redemption.
J-15
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Certificates of Obligation, Series 2000 A
Principal - $8,100,000
Northgate Parking Garage - $6,385,000; Land Acquisition - $1,600,000
Debt Issuance - $115,000
TOTAL DUE PRINCIPAL
PAYMENT PRINCIPALINTERESTINTERESTTOTAL DUE ON EACH FISCAL AMOUNT
DATEAMOUNTRATEAMOUNTPAYMENT DATEYEAROUTSTANDING
8,100,000
2-15-04560,0005.70%183,508743,508
8-15-04167,548167,548911,0556,205,000
2-15-05590,0006.75%167,548757,548
8-15-05147,635147,635905,1835,615,000
2-15-06250,0006.75%147,635397,635
8-15-06139,198139,198536,8335,365,000
2-15-07265,0004.75%139,198404,198
8-15-07132,904132,904537,1015,100,000
2-15-08280,0004.75%132,904412,904
8-15-08126,254126,254539,1584,820,000
2-15-09290,0004.80%126,254416,254
8-15-09119,294119,294535,5484,530,000
2-15-10310,0004.85%119,294429,294
8-15-10111,776111,776541,0704,220,000
2-15-11325,0004.90%111,776436,776
8-15-11103,814103,814540,5903,895,000
2-15-12340,0005.00%103,814443,814
8-15-1295,31495,314539,1283,555,000
2-15-13360,0005.10%95,314455,314
8-15-1386,13486,134541,4483,195,000
2-15-14380,0005.20%86,134466,134
8-15-1476,25476,254542,3882,815,000
2-15-15405,0005.25%76,254481,254
8-15-1565,62365,623546,8762,410,000
2-15-16425,0005.30%65,623490,623
8-15-1654,36054,360544,9831,985,000
2-15-17455,0005.40%54,360509,360
8-15-1742,07542,075551,4351,530,000
2-15-18480,0005.50%42,075522,075
8-15-1828,87528,875550,9501,050,000
2-15-19510,0005.50%28,875538,875
8-15-1914,85014,850553,725540,000
2-15-20540,0005.50%14,850554,850554,8500
Interest:4,141,330$
J-16
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Certificates of Obligation, Series 2001
August 2, 2001- $3,650,000
Technology and Fiber Optic Projects - $1,843,000; Business Park - $200,000
Veterans Park - $865,000; Neighborhood CIP - $75,000
2nd Street - $490,000; Debt Issuance - $52,000
TOTAL DUE PRINCIPAL
PAYMENT PRINCIPALINTERESTINTERESTTOTAL DUE ON EACH FISCAL AMOUNT
DATEAMOUNTRATEAMOUNTPAYMENT DATEYEAROUTSTANDING
2-15-04455,0003.50%58,393513,393
8-15-0450,43150,431563,8242,275,000
2-15-05485,0004.00%50,431535,431
8-15-0540,73140,731576,1611,790,000
2-15-06465,0004.38%40,731505,731
8-15-0630,55930,559536,2891,325,000
2-15-0760,0004.00%30,55990,559
8-15-0729,35929,359119,9181,265,000
2-15-0865,0004.00%29,35994,359
8-15-0828,05928,059122,4181,200,000
2-15-0970,0004.10%28,05998,059
8-15-0926,62426,624124,6831,130,000
2-15-1075,0004.20%26,624101,624
8-15-1025,04925,049126,6731,055,000
2-15-1180,0004.30%25,049105,049
8-15-1123,32923,329128,378975,000
2-15-1285,0004.40%23,329108,329
8-15-1221,45921,459129,788890,000
2-15-1390,0004.50%21,459111,459
8-15-1319,43419,434130,893800,000
2-15-1495,0004.63%19,434114,434
8-15-1417,23717,237131,671705,000
2-15-15100,0004.75%17,237117,237
8-15-1514,86214,862132,099605,000
2-15-16105,0004.75%14,862119,862
8-15-1612,36812,368132,230500,000
2-15-17115,0004.88%12,368127,368
8-15-179,5659,565136,933385,000
2-15-18120,0004.90%9,565129,565
8-15-186,6256,625136,190265,000
2-15-19130,0005.00%6,625136,625
8-15-193,3753,375140,000135,000
2-15-20135,0005.00%3,375138,3750
Net Interest:965,724$
J-17
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Certificates of Obligation, Series 2002
March 1, 2002 - Principal $14,480,000
Equipment and Technology - $967,000;
City Facilities - $2,255,000; Wolf Pen Creek - $2,300,000
Street Projects - $8,891,000
Det Issuance Cost 7,
b$6000
TOTAL DUE PRINCIPAL
PAYMENT PRINCIPALINTERESTINTERESTTOTAL DUE ON EACH FISCAL AMOUNT
DATEAMOUNTRATEAMOUNTPAYMENT DATEYEAROUTSTANDING
14,480,000
2-15-041,025,0005.50%315,5191,340,519
8-15-04287,331287,3311,627,85012,455,000
2-15-051,045,0004.25%287,3311,332,331
8-15-05265,125265,1251,597,45611,410,000
2-15-061,070,0004.25%265,1251,335,125
8-15-06242,388242,3881,577,51310,340,000
2-15-071,100,0004.25%242,3881,342,388
8-15-07219,013219,0131,561,4009,240,000
2-15-08880,0004.25%219,0131,099,013
8-15-08200,313200,3131,299,3258,360,000
2-15-09515,0004.25%200,313715,313
8-15-09189,369189,369904,6817,845,000
2-15-10540,0004.25%189,369729,369
8-15-10177,894177,894907,2637,305,000
2-15-11570,0004.38%177,894747,894
8-15-11165,425165,425913,3196,735,000
2-15-12600,0004.50%165,425765,425
8-15-12151,925151,925917,3506,135,000
2-15-13635,0004.63%151,925786,925
8-15-13137,241137,241924,1665,500,000
2-15-14665,0004.75%137,241802,241
8-15-14121,447121,447923,6884,835,000
2-15-15705,0005.00%121,447826,447
8-15-15103,822103,822930,2694,130,000
2-15-16740,0005.00%103,822843,822
8-15-1685,32285,322929,1443,390,000
2-15-17780,0005.00%85,322865,322
8-15-1765,82265,822931,1442,610,000
2-15-18825,0005.00%65,822890,822
8-15-1845,19745,197936,0191,785,000
2-15-19870,0005.00%45,197915,197
8-15-1923,44723,447938,644915,000
2-15-20915,0005.13%23,447938,447
8-15-2000938,4470
Net Interest:5,926,213$
J-18
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Certificates of Obligation, Series 2003
December 5, 2002 - Principal $1,000,000
Equipment $993,432
Det Issuance Cost ,
b$6568
TOTAL DUE PRINCIPAL
PAYMENT PRINCIPALINTERESTINTERESTTOTAL DUE ON EACH FISCAL AMOUNT
DATEAMOUNTRATEAMOUNTPAYMENT DATEYEAROUTSTANDING
2-15-04190,0002.500%13,800203,800
8-15-0411,42511,425215,225810,000
2-15-05195,0002.500%11,425206,425
8-15-058,9888,988215,413615,000
2-15-06200,0002.500%8,988208,988
8-15-066,4886,488215,475415,000
2-15-07205,0003.000%6,488211,488
8-15-073,4133,413214,900210,000
2-15-08210,0003.250%3,413213,413
8-15-0800213,4130
Net Interest:93,898$
J-19
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Certificates of Obligation, Series 2003 A
July 9, 2003 - Principal $780,000
Streets Project $750,000
Det Issuance Cost ,
b$30000
TOTAL DUE PRINCIPAL
PAYMENT PRINCIPALINTERESTINTERESTTOTAL DUE ON EACH FISCAL AMOUNT
DATEAMOUNTRATEAMOUNTPAYMENT DATEYEAROUTSTANDING
780,000
2-15-0400.000%17,98417,984
8-15-0414,45114,45132,435780,000
2-15-0530,0003.350%14,45144,451
8-15-0513,94913,94958,400750,000
2-15-0630,0003.500%13,94943,949
8-15-0613,42413,42457,373720,000
2-15-0730,0003.500%13,42443,424
8-15-0712,89912,89956,323690,000
2-15-0830,0003.500%12,89942,899
8-15-0812,37412,37455,273660,000
2-15-0935,0003.500%12,37447,374
8-15-0911,76111,76159,135625,000
2-15-1035,0003.300%11,76146,761
8-15-1011,18411,18457,945590,000
2-15-1135,0002.900%11,18446,184
8-15-1110,67610,67656,860555,000
2-15-1235,0003.000%10,67645,676
8-15-1210,15110,15155,828520,000
2-15-1340,0003.200%10,15150,151
8-15-139,5119,51159,663480,000
2-15-1440,0003.400%9,51149,511
8-15-148,8318,83158,343440,000
2-15-1540,0003.600%8,83148,831
8-15-158,1118,11156,943400,000
2-15-1640,0003.700%8,11148,111
8-15-167,3717,37155,483360,000
2-15-1745,0003.900%7,37152,371
8-15-176,4946,49458,865315,000
2-15-1845,0004.000%6,49451,494
8-15-185,5945,59457,088270,000
2-15-1950,0004.000%5,59455,594
8-15-194,5944,59460,188220,000
2-15-2050,0004.150%4,59454,594
8-15-203,5563,55658,150170,000
2-15-2155,0004.150%3,55658,556
8-15-212,4152,41560,971115,000
2-15-2255,0004.200%2,41557,415
8-15-221,2601,26058,67560,000
2-15-2360,0004.200%1,26061,26061,260
Net Interest:355,196$
J-20
DEBT SERVICE
ESTIMATED SCHEDULE OF REQUIREMENTS
Certificates of Obligation, Series 2004 Estimate
Principal- $3,150,000
Business Center - $3,150,000;
ESTIMATE
ESTIMATE ESTIMATETOTAL DUE PRINCIPAL
PAYMENT PRINCIPALINTERESTINTERESTTOTAL DUE ON EACH FISCAL AMOUNT
DATEAMOUNTRATEAMOUNTPAYMENT DATEYEAROUTSTANDING
3,150,000
2-15-0595,0004.50%70,875165,875
8-15-0568,73868,738234,6133,055,000
2-15-06100,0004.50%68,738168,738
8-15-0666,48866,488235,2252,955,000
2-15-07105,0004.50%66,488171,488
8-15-0764,12564,125235,6132,850,000
2-15-08110,0004.50%64,125174,125
8-15-0861,65061,650235,7752,740,000
2-15-09115,0004.50%61,650176,650
8-15-0959,06359,063235,7132,625,000
2-15-10125,0004.50%59,063184,063
8-15-1056,25056,250240,3132,500,000
2-15-11130,0004.50%56,250186,250
8-15-1153,32553,325239,5752,370,000
2-15-12140,0004.50%53,325193,325
8-15-1250,17550,175243,5002,230,000
2-15-13145,0004.50%50,175195,175
8-15-1346,91346,913242,0882,085,000
2-15-14165,0004.50%46,913211,913
8-15-1443,20043,200255,1131,920,000
2-15-15165,0004.50%43,200208,200
8-15-1539,48839,488247,6881,755,000
2-15-16175,0004.50%39,488214,488
8-15-1635,55035,550250,0381,580,000
2-15-17185,0004.50%35,550220,550
8-15-1731,38831,388251,9381,395,000
2-15-18195,0004.50%31,388226,388
8-15-1827,00027,000253,3881,200,000
2-15-19210,0004.50%27,000237,000
8-15-1922,27522,275259,275990,000
2-15-20225,0004.50%22,275247,275
8-15-2017,21317,213264,488765,000
2-15-21240,0004.50%17,213257,213
8-15-2111,81311,813269,025525,000
2-15-22260,0004.50%11,813271,813
8-15-225,9635,963277,775265,000
2-15-23265,0004.50%5,963270,963
8-15-2300270,9630
Net Interest:1,592,100$
J-21
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Certificates of Obligation, Series 2004 A Estimate
Principal- $11,400,000
Conference Center - $11,400,000;
ESTIMATE
ESTIMATE ESTIMATETOTAL DUE PRINCIPAL
PAYMENT PRINCIPALINTERESTINTERESTTOTAL DUE ON EACH FISCAL AMOUNT
DATEAMOUNTRATEAMOUNTPAYMENT DATEYEAROUTSTANDING
11,400,000
2-15-05150,0004.50%256,500406,500
8-15-05253,125253,125659,62511,250,000
2-15-06160,0004.50%253,125413,125
8-15-06249,525249,525662,65011,090,000
2-15-07450,0004.50%249,525699,525
8-15-07239,400239,400938,92510,640,000
2-15-08475,0004.50%239,400714,400
8-15-08228,713228,713943,11310,165,000
2-15-09500,0004.50%228,713728,713
8-15-09217,463217,463946,1759,665,000
2-15-10525,0004.50%217,463742,463
8-15-10205,650205,650948,1139,140,000
2-15-11555,0004.50%205,650760,650
8-15-11193,163193,163953,8138,585,000
2-15-12635,0004.50%193,163828,163
8-15-12178,875178,8751,007,0387,950,000
2-15-13755,0004.50%178,875933,875
8-15-13161,888161,8881,095,7637,195,000
2-15-14750,0004.50%161,888911,888
8-15-14145,013145,0131,056,9006,445,000
2-15-15835,0004.50%145,013980,013
8-15-15126,225126,2251,106,2385,610,000
2-15-16930,0004.50%126,2251,056,225
8-15-16105,300105,3001,161,5254,680,000
2-15-17990,0004.50%105,3001,095,300
8-15-1783,02583,0251,178,3253,690,000
2-15-181,515,0004.50%83,0251,598,025
8-15-1848,93848,9381,646,9632,175,000
2-15-191,015,0004.50%48,9381,063,938
8-15-1926,10026,1001,090,0381,160,000
2-15-201,065,0004.50%26,1001,091,100
8-15-202,1382,1381,093,23895,000
2-15-2195,0004.50%2,13897,138
8-15-210097,1380
Net Interest:5,185,575$
J-22
Embracing the Past
Exploring the Future
DS
EBTERVICE
URB
TILITYEVENUEONDS
J-23
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Utility Revenue Bonds - SERIES 1994
October 1, 1994, $16,500,000
Electric Projects $6,500,000; Wastewater Project $10,000,000
PRINCIPAL
PAYMENTPRINCIPAL INTEREST INTERESTTOTAL DUE ON TOTAL DUE AMOUNT
DATEAMOUNTRATEAMOUNTPAYMENT DATEEACH YEAROUTSTANDING
2-1-04825,0005.50%22,688847,688
8-1-04 00847,6880
Net Interest Cost:$9,757,825Moody's:Aaa
Effective Interest Rate:6.0140%S & P's:AAA
Paying Agent:Texas Commerce Bank, N.A.
Underwriting Group:Prudential Securities, Inc.
Call Provisions: All Bonds maturing on or after February 1, 2005 are optional for redemption in whole or in part on February 1,
2004 or any date thereafter at par and accrued interest to the date fixed for redemption. If less than all of the Bonds are
redeemed at any time, the particular Bonds to be redeemed shall be selected by the City in integral multiples of $5,000 within any
one maturity.
The bonds due in 2005-2014 were refunded by the Utility System Revenue Refunding Bonds, Series 2003.
J-24
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Utility Revenue Bonds - SERIES 1995
August 1, 1995, $6,000,000
Electric Projects - $3,000,000; Water Projects - $1,800,000;
Wastewater Projects - $1,200,000
PRINCIPAL
PAYMENTPRINCIPAL INTEREST INTERESTTOTAL DUE ON TOTAL DUE AMOUNT
DATEAMOUNTRATEAMOUNTPAYMENT DATEEACH YEAROUTSTANDING
2-1-04300,0006.25%108,675408,675
8-1-0499,30099,300507,9753,600,000
2-1-05300,0006.25%99,300399,300
8-1-0589,92589,925489,2253,300,000
2-1-06300,0005.25%89,925389,925
8-1-0682,05082,050471,9753,000,000
2-1-07300,0005.30%82,050382,050
8-1-0774,10074,100456,1502,700,000
2-1-08300,0005.40%74,100374,100
8-1-0866,00066,000440,1002,400,000
2-1-09300,0005.50%66,000366,000
8-1-0957,75057,750423,7502,100,000
2-1-10300,0005.50%57,750357,750
8-1-1049,50049,500407,2501,800,000
2-1-11300,0005.50%49,500349,500
8-1-11 41,25041,250390,7501,500,000
2-1-12300,0005.50%41,250341,250
8-1-1233,00033,000374,2501,200,000
2-1-13300,0005.50%33,000333,000
8-1-1324,75024,750357,750900,000
2-1-14300,0005.50%24,750324,750
8-1-1416,50016,500341,250600,000
2-1-15300,0005.50%16,500316,500
8-1-158,2508,250324,750300,000
2-1-16300,0005.50%8,250308,250308,2500
Net Interest Cost:$3,722,850Moody's:Aaa
Effective Interest Rate:5.64%S & P's:AA
A
Paying Agent & Registrar: Texas Commerce National Bank National Association
Underwriting Group:Merrill Lynch, Pierce, Ferris & Smith, Inc.
Robert W. Baird & Co., Inc.
Raymond james & Associates, Inc.
DLS Securities
Service Asset Management
arovsons:ons maturng on or atereruary, are optonaor reemptonn woe or n part on
CllPiiAllBdifFb12006ilfdiihli
February 1, 2005 or any date thereafter at par and accrued interest to the date fixed for redemption. If less than all of the
Bonds are redeemed at any time, the particular Bonds to be redeemed shall be selected by the City in integral multiples of
$5,000 within any one maturity.
J-25
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Utility Revenue Bonds - SERIES 1996
December 1, 1996, $10,110,000
Electric Projects - $3,700,000; Water Projects - $3,200,000;
Wastewater Projects - ,; ReuningURB SERIES , Years - ) - ,7,
$500000fd(199020012006$210000
PRINCIPAL
PAYMENTPRINCIPAL INTEREST INTERESTTOTAL DUE ON TOTAL DUE AMOUNT
DATEAMOUNTRATEAMOUNTPAYMENT DATEEACH YEAROUTSTANDING
2-1-04 700,0004.70%189,555889,555
8-1-04 173,105173,1051,062,6606,575,000
2-1-05 805,0004.80%173,105978,105
8-1-05 153,785153,7851,131,8905,770,000
2-1-06 810,0004.90%153,785963,785
8-1-06 133,940133,9401,097,7254,960,000
2-1-07 340,0005.05%133,940473,940
8-1-07 125,355125,355599,2954,620,000
2-1-08 360,0005.05%125,355485,355
8-1-08 116,265116,265601,6204,260,000
2-1-09 375,0005.15%116,265491,265
8-1-09 106,609106,609597,8743,885,000
2-1-10 400,0005.25%106,609506,609
8-1-10 96,10996,109602,7183,485,000
2-1-11 420,0005.35%96,109516,109
8-1-11 84,87484,874600,9833,065,000
2-1-12 445,0005.45%84,874529,874
8-1-12 72,74872,748602,6212,620,000
2-1-13 470,0005.50%72,748542,748
8-1-13 59,82359,823602,5702,150,000
2-1-14 495,0005.50%59,823554,823
8-1-14 46,21046,210601,0331,655,000
2-1-15 520,0005.55%46,210566,210
8-1-15 31,78031,780597,9901,135,000
2-1-16 550,0005.60%31,780581,780
8-1-16 16,38016,380598,160585,000
2-1-17 585,0005.60%16,380601,380617,7600
Net Interest Cost:5,702,533 Moody's:aa
$A
S & P's:AAA
Paying Agent:Texas Commerce Bank National Association
Unerwriters:Soutwest Securities
dh
Rauscher Pierce Refsnes, Inc.
Coastal Securities
arovsons:ety reserves te rgt, at ts opton, to reeemonsavng state maturtes on an atereruary,
CllPiiThCihihiidBdhidiidfFb1
2008 through and including February 1, 2017, in whole or in part in principal amounts of $5,000 or any integral multiple
thereof, on February 1, 2007, or any date thereafter, at the par value thereof plus accrued interest to the date of
redemption.
J-26
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Utility Revenue Bonds - SERIES 1998
April 1, 1998, $2,700,000
WasteWater Projects
PRINCIPAL
PAYMENTPRINCIPAL INTEREST INTERESTTOTAL DUE ON TOTAL DUE AMOUNT
DATEAMOUNTRATEAMOUNTPAYMENT DATEEACH YEAROUTSTANDING
2-1-04 115,0006.500%58,533173,533
8-1-04 54,79554,795228,3282,160,000
2-1-05 125,0006.500%54,795179,795
8-1-05 50,73350,733230,5282,035,000
2-1-06 130,0005.625%50,733180,733
8-1-06 47,07647,076227,8091,905,000
2-1-07 135,0004.550%47,076182,076
8-1-07 44,00544,005226,0811,770,000
2-1-08 140,0004.650%44,005184,005
8-1-08 40,75040,750224,7551,630,000
2-1-09 145,0004.750%40,750185,750
8-1-09 37,30637,306223,0561,485,000
2-1-10 155,0004.800%37,306192,306
8-1-10 33,58633,586225,8931,330,000
2-1-11 160,0004.900%33,586193,586
8-1-11 29,66629,666223,2531,170,000
2-1-12 170,0005.000%29,666199,666
8-1-12 25,41625,416225,0831,000,000
2-1-13 180,0005.000%25,416205,416
8-1-13 20,91620,916226,333820,000
2-1-14 190,0005.050%20,916210,916
8-1-14 16,11916,119227,035630,000
2-1-15 200,0005.100%16,119216,119
8-1-15 11,01911,019227,138430,000
2-1-16 210,0005.125%11,019221,019
8-1-16 5,6385,638226,656220,000
2-1-17 220,0005.125%5,638225,638225,6380
Net Interest Cost:1,610,150 Moody's:aa
$A
S & P's:AAA
Paying Agent:Chase Bank of Texas National Association
Underwriting Group:First Southwest
,,,
PayingAgent:TheCityreservestherightatitsoptiontoredeemBondshavingstatedmaturitiesonandafterFebruary1
2009, in whole or in part in principal amounts of $5,000 or any integral multiple thereof, on February 1, 2008, or any date
thereafter, at the par value thereof plus accrued interest to the date of redemption. If less than all the Bonds are to be
redeemed, the City may select the maturities of Bonds to be redeemed. If less than all the Bonds of any maturity are to be
redeemed, the Paying Agent/Registrar will determine by lot the Bonds, or portions thereof, within such maturity to be
redeemed.
J-27
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Utility Revenue Bonds - SERIES 2000
April 13, 2000 - $10,500,000
Water Projects - $4,500,000; Wastewater Projects - $6,000,000
PRINCIPALINTERESTTOTAL DUE ON TOTAL DUE PRINCIPAL AMOUNT
DATEAMOUNTINTEREST RATEAMOUNTPAYMENT DATEEACH YEAROUTSTANDING
10,500,000
2-15-04425,0007.00%264,395689,395
8-15-04249,520249,520938,9159,100,000
2-15-05445,0007.00%249,520694,520
8-15-05233,945233,945928,4658,655,000
2-15-06470,0007.00%233,945703,945
8-15-06217,495217,495921,4408,185,000
2-15-07495,0005.00%217,495712,495
8-15-07205,120205,120917,6157,690,000
2-15-08525,0005.00%205,120730,120
8-15-08191,995191,995922,1157,165,000
2-15-09550,0005.10%191,995741,995
8-15-09177,970177,970919,9656,615,000
2-15-10580,0005.10%177,970757,970
8-15-10163,180163,180921,1506,035,000
2-15-11615,0005.20%163,180778,180
8-15-11147,190147,190925,3705,420,000
2-15-12650,0005.25%147,190797,190
8-15-12130,128130,128927,3184,770,000
2-15-13685,0005.30%130,128815,128
8-15-13111,975111,975927,1034,085,000
2-15-14725,0005.40%111,975836,975
8-15-1492,40092,400929,3753,360,000
2-15-15770,0005.50%92,400862,400
8-15-1571,22571,225933,6252,590,000
2-15-16815,0005.50%71,225886,225
8-15-1648,81348,813935,0381,775,000
2-15-17865,0005.50%48,813913,813
8-15-1725,02525,025938,838910,000
2-15-18910,0005.50%25,025935,025935,0250
Net Interest Cost:6,099,459$ Moody's:Aaa
S & P's:AAA
Paying Agent:Chase Bank of Texas National Association
Underwriting Group:First Southwest
Call Provisions: The City reserves the right, at its option, to redeem Bonds having stated maturities on and after February 1, 2011, in whole or
in part in principal amounts of $5,000 or any integral multiple thereof, on February 1, 2010, or any date thereafter, at the par value thereof
plus accrued interest to the date of redemption. If less than all of the Bonds are to be redeemed, the City may select the maturities of Bonds to
be redeemed. If less than all the Bonds of any maturity are to be redeemed, the Paying Agent/Registrar will determine by lot the Bonds, or
portions thereof, within such maturity to be redeemed.
J-28
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
U.R.B. SERIES 2001
August 1, 2001 - PRINCIPAL $23,500,000
Water Projects $12,400,000, Wastewater Projects $11,100,000
PRINCIPALINTERESTTOTAL DUE ON TOTAL DUE PRINCIPAL AMOUNT
DATEAMOUNTINTEREST RATEAMOUNTPAYMENT DATEEACH YEAROUTSTANDING
2-15-04740,0003.50%530,4311,270,431
8-15-04517,481517,4811,787,91321,445,000
2-15-05785,0004.50%517,4811,302,481
8-15-05499,819499,8191,802,30020,660,000
2-15-06830,0004.50%499,8191,329,819
8-15-06481,144481,1441,810,96319,830,000
2-15-07875,0004.50%481,1441,356,144
8-15-07461,456461,4561,817,60018,955,000
2-15-08925,0004.50%461,4561,386,456
8-15-08440,644440,6441,827,10018,030,000
2-15-09975,0005.00%440,6441,415,644
8-15-09416,269416,2691,831,91317,055,000
2-15-101,030,0005.50%416,2691,446,269
8-15-10387,944387,9441,834,21316,025,000
2-15-111,090,0005.50%387,9441,477,944
8-15-11357,969357,9691,835,91314,935,000
2-15-121,150,0004.40%357,9691,507,969
8-15-12332,669332,6691,840,63813,785,000
2-15-131,215,0004.50%332,6691,547,669
8-15-13305,331305,3311,853,00012,570,000
2-15-141,285,0004.60%305,3311,590,331
8-15-14275,776275,7761,866,10811,285,000
2-15-151,360,0004.70%275,7761,635,776
8-15-15243,816243,8161,879,5939,925,000
2-15-161,435,0004.75%243,8161,678,816
8-15-16209,735209,7351,888,5518,490,000
2-15-171,515,0004.80%209,7351,724,735
8-15-17173,375173,3751,898,1106,975,000
2-15-181,600,0004.875%173,3751,773,375
8-15-18134,375134,3751,907,7505,375,000
2-15-191,695,0005.00%134,3751,829,375
8-15-1992,00092,0001,921,3753,680,000
2-15-201,790,0005.00%92,0001,882,000
8-15-2047,25047,2501,929,2501,890,000
2-15-211,890,0005.00%47,2501,937,2501,937,2500
J-29
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
U.R.B. SERIES 2002
March 1, 2002 - PRINCIPAL $18,215,000
Electric Projects $4,440,000; Water Projects $6,300,000, Wastewater Projects $10,000,000
PRINCIPALINTERESTTOTAL DUE ON TOTAL DUE PRINCIPAL AMOUNT
DATEAMOUNTINTEREST RATEAMOUNTPAYMENT DATEEACH YEAROUTSTANDING
18,215,000
2-15-04555,0004.00%437,972992,972
8-15-04426,872426,8721,419,84317,130,000
2-15-05585,0004.00%426,8721,011,872
8-15-05415,172415,1721,427,04316,545,000
2-15-06620,0004.00%415,1721,035,172
8-15-06402,772402,7721,437,94315,925,000
2-15-07650,0004.00%402,7721,052,772
8-15-07389,772389,7721,442,54315,275,000
2-15-08685,0004.00%389,7721,074,772
8-15-08376,072376,0721,450,84314,590,000
2-15-09725,0004.13%376,0721,101,072
8-15-09361,118361,1181,462,19013,865,000
2-15-10765,0006.00%361,1181,126,118
8-15-10338,168338,1681,464,28713,100,000
2-15-11805,0006.00%338,1681,143,168
8-15-11314,018314,0181,457,18712,295,000
2-15-12850,0006.00%314,0181,164,018
8-15-12288,518288,5181,452,53711,445,000
2-15-13895,0004.67%288,5181,183,518
8-15-13267,620267,6201,451,13910,550,000
2-15-14940,0004.77%267,6201,207,620
8-15-14245,201245,2011,452,8219,610,000
2-15-15995,0004.88%245,2011,240,201
8-15-15220,923220,9231,461,1248,615,000
2-15-161,045,0004.98%220,9231,265,923
8-15-16194,903194,9031,460,8267,570,000
2-15-171,100,0005.08%194,9031,294,903
8-15-17166,963166,9631,461,8656,470,000
2-15-181,160,0005.13%166,9631,326,963
8-15-18137,209137,2091,464,1715,310,000
2-15-191,225,0005.19%137,2091,362,209
8-15-19105,420105,4201,467,6294,085,000
2-15-201,290,0005.24%105,4201,395,420
8-15-2071,62271,6221,467,0422,795,000
2-15-211,360,0005.13%71,6221,431,622
8-15-2136,77236,7721,468,3941,435,000
2-15-221,435,0005.13%36,7721,471,7721,471,7720
Total Interest10,842,740
J-30
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
U.R.B. SERIES 2003 A
JULY 9, 2003 - PRINCIPAL $4,850,000
Electric Projects $4,850,000
PRINCIPALINTERESTTOTAL DUE ON TOTAL DUE PRINCIPAL AMOUNT
DATEAMOUNTINTEREST RATEAMOUNTPAYMENT DATEEACH YEAROUTSTANDING
4,850,000
2-15-04102,772102,772
8-15-0488,09188,091190,8634,850,000
2-15-05185,0003.000%88,091273,091
8-15-0585,31685,316358,4064,665,000
2-15-06190,0002.500%85,316275,316
8-15-0682,94182,941358,2564,475,000
2-15-07195,0002.500%82,941277,941
8-15-0780,50380,503358,4444,280,000
2-15-08200,0002.500%80,503280,503
8-15-0878,00378,003358,5064,080,000
2-15-09205,0003.500%78,003283,003
8-15-0974,41674,416357,4193,875,000
2-15-10210,0004.000%74,416284,416
8-15-1070,21670,216354,6313,665,000
2-15-11220,0004.000%70,216290,216
8-15-1165,81665,816356,0313,445,000
2-15-12225,0004.000%65,816290,816
8-15-1261,31661,316352,1313,220,000
2-15-13235,0004.000%61,316296,316
8-15-1356,61656,616352,9312,985,000
2-15-14245,0003.125%56,616301,616
8-15-1452,78852,788354,4032,740,000
2-15-15255,0003.250%52,788307,788
8-15-1548,64448,644356,4312,485,000
2-15-16265,0003.500%48,644313,644
8-15-1644,00644,006357,6502,220,000
2-15-17275,0003.625%44,006319,006
8-15-1739,02239,022358,0281,945,000
2-15-18290,0003.750%39,022329,022
8-15-1833,58433,584362,6061,655,000
2-15-19300,0003.875%33,584333,584
8-15-1927,77227,772361,3561,355,000
2-15-20315,0004.000%27,772342,772
8-15-2021,47221,472364,2441,040,000
2-15-21330,0004.000%21,472351,472
8-15-2114,87214,872366,344710,000
2-15-22345,0004.125%14,872359,872
8-15-227,7567,756367,628365,000
2-15-23365,0004.250%7,756372,756372,7560
Interest:2,169,066
J-31
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
U.R.B. SERIES 2003 REFUNDING
December 5, 2002 - PRINCIPAL $11,160,000
REFUNDING URB SERIES 1993 YEARS 2004-2013, AND URB SERIES 1994 YEARS 2005-2014
Electric Projects; Water Projects, Wastewater Projects
PRINCIPALINTERESTTOTAL DUE ON TOTAL DUE PRINCIPAL AMOUNT
DATEAMOUNTINTEREST RATEAMOUNTPAYMENT DATEEACH YEAROUTSTANDING
2-1-04365,0004.00%223,441588,441
8-1-04216,141216,141804,58110,795,000
2-1-051,180,0004.00%216,1411,396,141
8-1-05192,541192,5411,588,6819,615,000
2-1-061,170,0004.00%192,5411,362,541
8-1-06169,141169,1411,531,6818,445,000
2-1-071,155,0004.50%169,1411,324,141
8-1-07143,153143,1531,467,2947,290,000
2-1-081,140,0003.50%143,1531,283,153
8-1-08123,203123,2031,406,3566,150,000
2-1-091,120,0003.75%123,2031,243,203
8-1-09102,203102,2031,345,4065,030,000
2-1-101,100,0004.00%102,2031,202,203
8-1-1080,20380,2031,282,4063,930,000
2-1-111,075,0004.00%80,2031,155,203
8-1-1158,70358,7031,213,9062,855,000
2-1-121,055,0004.00%58,7031,113,703
8-1-1237,60337,6031,151,3061,800,000
2-1-131,035,0004.13%37,6031,072,603
8-1-1316,25616,2561,088,859765,000
2-1-14765,0004.25%16,256781,256781,256
Total Interest2,799,655
J-32
Embracing the Past
Exploring the Future
AK
PPENDIX
G& A
ENERALDMINISTRATIVE
T
RANSFERS
GENERAL AND ADMINISTRATIVE TRANSFERS
The General and Administrative TransfersThe following page includes the schedule for
are used to reflect the cost of 2 types ofthe General and Administrative Transfers for
activities.FY 04. Most of the transfers come into the
General Fund from other operating funds
The first is to recover the costs ofreceiving the services.
administrative services to the areas which are
using those services. For example, transfersJust under $5.8 million is approved to be
are used to reflect the cost of servicesallocated to the General Fund from various
received from administrative activities in theother funds. This includes 462,134 for
General Fund, such as accounting,drainage maintenance activities from the
purchasing, technology, and humanDrainage Utility Fund. Also included is
resources services. $667,804 for the Community Development
administrative functions, and $343,433 for
Costs are allocated based on the results of anparks related projects funded out of the
annual cost allocation plan done in the earlyHotel/Motel Fund. It also includes
part of the budget process.$182,582 related to approved service level
adjustments in the General Fund that are
The transfers are also used as a mechanismapproved to be funded in part by sources
to recover the cost of projects that may beother than the General Fund.
budgeted in an operating fund, but are being
funded from a different source. For example,$2.16 million is approved to be allocated to
the Parks Department budgets for a numberthe Utility Billing Fund from the five utility
of activities that are funded from thefunds. Funds are also transferred from the
Hotel/Motel Fund through the General andWater and Wastewater Funds to the Electric
Administrative Transfer.Fund for administrative services provided by
the Electric Fund; and from the Wastewater
Fund to the Water Fund.
K-1
FY 04 Approved General and Administrative Transfer Worksheet
FY 03FY 04FY 04
ApprovedApproved BaseTotal Approved
BudgetBudgetBudget
To General Fund:
Community Development689,827$ 664,031$ 667,804$
Parks Xtra Education30,590 31,062 31,062
Hotel Motel265,848 267,671 267,671
Wolf Pen Creek77,199 75,762 75,762
Conf Center276,936 0 0
Drainage Operations410,748 462,134 625,943
Electric665,884 582,421 588,421
Water329,139 304,486 306,286
Wastewater292,247 298,642 299,842
Sanitation344,465 365,423 366,623
BVSWMA348,148 387,064 388,264
Parking Enterprise0 21,898 21,898
Utility Billing595,212 486,881 490,481
Court Security Fund30,327 48,548 48,548
Insurance Funds
Empl. Benefits54,949 49,520 49,520
Prop. Casualty131,990 126,645 126,645
Worker's Comp131,991 126,645 126,645
Fleet137,177 134,043 134,043
Print/Mail47,327 45,829 45,829
Communications85,000 100,000 100,000
General Capital Projects 0
Street Projects250,000 350,000 350,000
Parks Projects20,000 20,000 20,000
General Government60,000 120,720 120,720
Parks Escrow Projects5,000 10,000 10,000
New Conference Center50,000 41,340 41,340
Northgate Parking Garage0 0 0
Business Park50,000 0 0
Utility Capital Projects 0
Electric Projects90,000 18,082 18,082
Water Projects275,000 150,000 150,000
Wastewater Projects200,000 140,852 140,852
Drainage185,000 172,302 172,302
General Fund Total$ 5,602,0016,130,004$ 5,784,583$
To Utility Customer Service:
Electric1,132,658$ 1,207,200$ 1,269,929$
Water622,531663,500697,977
Wastewater72,40677,20081,210
Drainage25,00025,00025,000
Sanitation72,40677,20081,210
Utility Customer Service $ 2,050,1001,925,000$ 2,155,326$
To Electric Fund:
Water$ 197,500213,000$ 197,500$
Wastewater213,000 197,500 197,500
Electric Fund Total$ 395,000426,000$ 395,000$
To Water Fund:
Wastewater$ 285,000279,400$ 285,000$
Water Fund Total$ 285,000279,400$ 285,000$
To Communications Fund:
General38,100 0 0
Electric4,500 0 0
Water1,500 0 0
Wastewater1,800 0 0
Sanitation1,000 0 0
BVSWMA1,500 0 0
Utility Billing1,500 0 0
Fleet700 0 0
Print/Mail200 0 0
Communications Fund Total$ 050,800$ 0$
Total All Funds8,811,204$ 8,332,101$ 8,619,909$
K-2
Embracing the Past
Exploring the Future
AL
PPENDIX
F2003-2004 SP
YTRATEGICLAN
SAI
TRATEGIESNDMPLEMENTATION
P
LANS
FY 2003-04 STRATEGIC PLAN STRATEGIES & IMPLEMENTATION PLANS
Core Services Vision Statement
We will provide high quality customer focused basic city services at a reasonable cost.
Strategy #1 We will provide infrastructure with the capacity to meet current and projected
projects.
Implementation Plans
a.Provide effective drainage programs
b.Provide effective electric, water, and wastewater services
c.Provide effective technology services
d.Provide effective Solid Waste / Landfill programs
e.Provide effective Cemetery services
Strategy #2 We will promote public safety and health.
Implementation Plans
a.Provide effective police protection
b.Improve interagency public safety coordination
c.Provide effective Fire / EMS services
d.Pursue effective emergency management services
e.Provide health services through the Brazos County Health Department
f.Provide animal control and adoption through the Brazos Animal Shelter
Strategy #3 We will promote effective communication (interdepartmentally and the public)
Implementation Plans
a.Effectively utilize television
b.Implementation of City Marketing plan
c.E-Government implementation
d.Develop employee communication plan
e.Develop and implement alternate communication with Public
f.Review and improve advisory board communication
Strategy #4 We will rehabilitate infrastructure as needed.
Implementation Plans
a.Update older infrastructure
b.Implement Southside rehabilitation plan
Strategy #5 W e will provide streets, traffic and transportation systems.
Implementation Plans
a.Provide effective street programs
b.Provide effective traffic programs
c.Provide effective regional transportation programs
L-1
FY 2003-04 STRATEGIC PLAN STRATEGIES & IMPLEMENTATION PLANS
Strategy #6 W e will provide a workplace that fosters creative ideas for delivery of core services.
Implementation Plans
a. Provide effective training and development programs
b. Provide effective recognition systems
c. Provide effective performance evaluation systems
d.Promote creativity and innovation in service delivery
L-2
FY 2003-04 STRATEGIC PLAN STRATEGIES & IMPLEMENTATION PLANS
Parks and Leisure Services Vision Statement
We will continue to promote a wide range of leisure, recreational and cultural arts
opportunities.
Strategy #1 We will maintain an integrated parks system driven by connectivity.
Implementation Plans
a.Continue implementation of Park Maintenance Standards
b.Implementation urban forestry management plan
c.Implement greenway/bikeway plans that foster connectivity
Strategy #2 We will promote programs and facilities that target all age groups
Implementation Plans
a.Continue efforts to make parks more intergenerational
b.Review leisure service programs
c.Pursue cooperative efforts with the City of Bryan on joint programming
d.Development of Veterans Park Phase 2
e.Develop new five-year Parks Capital Improvement Projects
Strategy #3 We will promote cultural arts.
Implementation Plans
a.Promote performing art
b.Promote public art
c.Library services improvement
d.Performing arts facilities development
e.Develop a museum
Strategy #4 We will pursue regional planning and development efforts
Implementation Plans
a.Implement regional planning and develop initiative
L-3
FY 2003-04 STRATEGIC PLAN STRATEGIES & IMPLEMENTATION PLANS
Planning and Development Vision Statement
We will continue to promote a well-planned community
We will continue to revise and guide the development process through the Unified
Strategy #1
Development Ordinance (UDO)
Implementation Plans
a.Revise the technical standards for infrastructure construction
b.Revise the drainage ordinance (UDO Section 7.8)
c.Revise the Subdivison Regulations (UDO Article 8)
d.Update Park land dedication ordinance
Strategy #2 We will continue to support an intermodal transportation action plan.
Implementation Plans
a.Develop an intermodal transportation action plan
Strategy #3 We will continue to provide for a well planned community (we will promote well-
planned neighborhoods)
Implementation Plans
a.Provide proactive code enforcement services
b.Provide Neighborhood Services
c.Guide growth through planned annexation
d.Update Greenway master plan
e.Small area planning
L-4
FY 2003-04 STRATEGIC PLAN STRATEGIES & IMPLEMENTATION PLANS
Economic Development Vision Statement
We will continue to promote a strong and diverse economic environment.
Strategy #1 We will promote the development of strategic areas
Implementation Plans
a.Promote commercial development in the Wolf Pen Entertainment district
b.Promote development in the Rock Prairie Road Commercial area
c.Promote development in Crescent Pointe (tax increment reinvestment one #15) and
surrounding area
Strategy #2 We will continue to strengthen and diversify the tax and job base.
Implementation Plans
a.Pursue development of a second class ?A? business park for continued recruitment of
Technology companies
b.Pursue update of the incentives guidelines
Strategy #3 We will promote tourism.
Implementation Plans
a.Support the operations of Brazos Valley Convention & Visitors Bureau
b.Continue development of Hotel / Conference Center and Corporate headquarters
c.Explore development / recruitment of a new venue
Strategy #4 We will promote revitalization and redevelopment
Implementation Plans
a.Promote redevelopment of targeted properties and areas
b.Target CDBG funds to infrastructure rehabilitation
c.Target CDBG and HOME funds for low-mod income housing projects and
improvements
d.Proactive code enforcement
Strategy #5 We will encourage and integrate the city?s economic development efforts with the
Research Valley Partnership.
Implementation Plans
a.Monitor Research Valley Partnership-(RVP) performance and programs.
b.Incorporate Research Valley Partnership branding
c.Enhance marketing mechanisms utilized to target site location consultants, real estate
professionals, and business executives.
L-5
AM
PPENDIX
FY 04 CFS
OMBINEDUNDUMMARY
Combined Summary by Fund Type
FY 04FY 04FY 04FY 04
GovernmentalEnterpriseSpecial RevenueInternal Service
FundsFundsFundsFunds
Beginning Balance/
Working Capital41,278,405$ 55,091,964$ 4,795,541$ 8,637,951$
Revenues
Taxes29,992,019$ -$ 2,966,487$ -$
Licenses and Permits885,200 - - -
Intergovernmental228,115 - 4,593,072 -
Charges for Services2,228,315 74,915,180 128,800 6,724,655
Fines3,044,550 94,500 - -
Premiums- - - 2,415,200
Investment Income1,099,030 1,533,900 108,222 273,470
Other 480,800 1,226,900 24,000 201,300
Total Revenues37,958,029$ 77,770,480$ 7,820,581$ 9,614,625$
Total Funds Available79,236,434$ 132,862,444$ 12,616,122$ 18,252,576$
Expenditures/Expenses
Operating
Salaries and Benefits28,853,360$ 9,128,862$ -$ 2,389,756$
Supplies2,004,622 2,335,570 - 654,380
Maintenance3,337,046 1,174,925 - 194,361
Purchased Services6,233,172 41,456,222 - 529,344
Capital667,589 915,181 - 70,085
Total Operating Expend/Exp41,095,789$ 55,010,760$ -$ 3,837,926$
Non Departmental
Community Development-$ -$ 4,241,300$ -$
Reimbursed Administrative(5,288,643) 3,861,660 351,772 944,775
Contributions267,265 328,287 1,215,200 -
Claims- - - 380,000
Premiums- - - 4,483,917
Other1,408,200 435,000 1,060,333 541,145
Capital Outlay12,316,756 17,351,457 2,129,500 2,960,000
Debt Service9,267,686 7,952,765 - -
Total Non Departmental17,971,264$ 29,929,169$ 8,998,105$ 9,309,837$
Other Sources (Uses)
Proceeds From Long Term Debt15,050,000$ 8,720,000$ -$ -$
Operating Transfers In12,070,414 10,670,000 - -
Operating Transfers Out- (17,911,410) (479,103) (403,756)
Total Other Sources (Uses)27,120,414$ 1,478,590$ (479,103)$ (403,756)$
Increase(Decrease) Fund Balance6,011,390$ (5,690,859)$ (1,656,627)$ (3,936,894)$
Fund Balance/Working Capital47,289,795$ 49,401,105$ 3,138,914$ 4,701,057$
M-1
AN
PPENDIX
G
LOSSARY
GLOSSARY
City Manager: The individual appointed by the
A
City Council who is responsible for the
Activity Center: The lowest level at which costs
administration of City affairs.
for operations are maintained.
Capital Improvement Program (CIP): A multi-year
Ad Valorem Tax: A tax based on the value of
program of projects that address both repair and
property.
replacement of existing infrastructure as well as
the development of new facilities to
Appropriation: A legal authorization granted by
accommodate future growth.
the Council to make or incur
expenditures/expenses for specific purposes.
Capital Outlay:A disbursement of money which
results in the acquisition or addition to fixed
B
assets.
Budget: A plan, approved by the Council, of
Competitive bidding process: The process
financial operation embodying an estimate of
following State law requiring that for purchases of
proposed expenditures/expenses for the fiscal
$15,000 or more, a city must advertise, solicit,
year and the proposed means of funding these
and publicly open sealed bids from prospective
expenditure estimates.
vendors. After a review period, the Council then
awards the bid to the successful bidder.
BVSWMA: Brazos Valley Solid Waste
Management Agency. BVSWMA was formed
Contract Obligation Bonds: Long-term debt that
under a joint solid waste management agreement
places the assets purchased or constructed as a
between the cities of College Station and Bryan
part of the security for the issue.
to cooperatively operate a joint landfill facility for
the proper disposal of solid waste for the two
Current Expense: An obligation as a result of an
cities and outside customers.
incurred expenditure/expense due for payment
within a twelve (12) month period.
C
Capital/Major Project Expenditure/Expense: An
Current Revenue: The revenues or resources of a
expenditure/expense that results in the
City convertible to cash within a twelve (12)
acquisition or addition of a fixed asset or the
month period.
improvement to an existing fixed asset.
D
Cash Basis: Method of accounting and budgeting
Debt Service: The annual amount of money
that recognizes revenues when received and
necessary to pay the interest and principal (or
expenditures when paid.
sinking fund contribution) on outstanding debt.
Certificate of Obligation (C.O.): Long-term debt
Department: Separate branch of operation in the
that is authorized by the City Council and does
organization structure.
not require prior voter approval.
Division: Unit of a department.
Certified Annual Financial Report (CAFR): The
published results of the City?s annual audit.
E
Charter of Accounts: A chart detailing the system
Effectiveness Measure: Measure that
of general ledger accounts.
demonstrates whether a program is
accomplishing its intended results. These should
City Council: The current elected officials of the
show the impact of the program.
City as set forth in the City's Charter.
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Efficiency Measure: This is a ratio of inputs toexpenditures/expenses. A negative fund balance
outputs. For example: cost per inspection, callsis a deficit balance.
for service per officer.
G
Emergency: An unexpected occurrence, i.e.,
GAAP: See Generally Accepted Accounting
damaging weather conditions, that require the
Principles.
unplanned use of City funds.
General and Administrative Costs: Costs
Encumbrance: Obligation to expend appropriated
associated with the administration of City
monies as a result of a processed purchase order
services.
or a contract for purchases legally entered on
behalf of the City.
General Fund: The City fund used to account for
all financial resource and expenditures of the City
Enterprise Funds: Funds that are used to
except those required to be accounted for in
represent the economic results of activities that
another fund.
are maintained similar to those of private
business, where revenues are recorded when
General Ledger: The collection of accounts
earned and expenses are recorded as resources
reflecting the financial position and results of
are used.
operations for the City.
Equity: See Fund Balance.
Generally Accepted Accounting Principles
(GAAP): Uniform minimum standards of and
Expenditure/Expense: Decrease in net financial
guidelines to financial accounting and reporting
resources for the purpose of acquiring goods or
as set forth by the Governmental Accounting
services. The General Fund recognizes
Standards Board (GASB).
expenditures and the Proprietary Funds recognize
expenses.
General Obligation Bonds: Bonds for whose
payment the full faith and credit of the City has
F
been pledged.
Fiscal year: 12 month budget period, generally
extending from October 1st through the followingGFOA: Government Finance Officers Association
September 30th.of the United States and Canada.
Fixed Assets: Asset of a long-term nature whichGovernmental Accounting Standards Board
are intended to continue to be held or used, such(GASB): The authoritative accounting and
as land, building, improvements other thanfinancial reporting standard-setting body of
buildings, machinery, and equipment.government agencies.
FTE: Full Time Equivalent. A position that isGovernmental Funds: Funds that are maintained
equivalent to a full-time 40 hour work week. Thison a modified accrual basis with an emphasis on
is the method by which temporary/seasonal andwhen cash is expended or obligated and revenues
part-time workers are accounted for.are recorded when measurable and available.
Fund: An independent fiscal and accounting
I
entity with a self-balancing set of accounts
Internal Service Funds: Generally accounted for
recording cash and/or other resources together
similar to enterprise funds. These funds are used
with all related liabilities, obligations, reserves,
to account for enterprise types of activities for the
and equities which are segregated for the purpose
benefit of city departments such as fleet
of carrying on specific activities or attaining
maintenance, self insurance, and print/mail.
certain objectives.
Implementation Plan: The specific actions that
Fund Balance (Equity): The excess of fund assets
will be taken to implement a strategy within the
over liabilities. Accumulated balances are the
City?s strategic plan.
result of continual excess of revenues over
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Investments: Securities held for the production of
P
income, generally in the form of interest.
Performance Measure: Tool to determine the
levels of service are being provided by the
L
organization.
Line Item Budget: The presentation of the City's
adopted budget in a format presenting eachProprietary Funds: See Utility Funds.
Department's approved expenditure/expense by
specific account.
R
Reserves: An account used to designate a portion
Long-Term Debt: Obligation of the City with a
of the fund balance (equity) as legally segregated
remaining maturity term of more that one (1)
for a specific future use.
year.
Retained Earnings: The equity account reflecting
M
the accumulated earnings of the Utility Funds.
Mission Statement: Purpose of the organization;
why the organization exists and whom it benefits.Revenues (Resources): An increase in assets due
to the performance of a service or the sale of
Modified Accrual Basis:The basis of accountinggoods. in the General Fund, revenues are
in which revenues are recognized when theyrecognized when earned, measurable, and
become measurable and available to financereasonably assured to be received within 60 days.
expenditures of the current period. Expenditures
are recognized when the goods or services areRisk: The liability, either realized or potential,
received.related to the City's daily operations.
NS
Net Working Capital: Current Assets less CurrentService Level: The current outcomes and services
Liabilities in an enterprise or internal serviceprovided to citizens and customers by the City as
fund.approved in the annual budget.
Non-Recurring Revenues: Resources recognizedService Level Adjustment (SLA): Request for
by the City that are unique and occur only oneadditional resources requiring a decision by
time or without pattern.management and council and justified on the
basis of adding to or reducing services and/or
performance improvements.
O
Official Budget: The budget as adopted by the
Sinking Fund: A fund which is accumulated
Council.
through periodic contributions which must be
placed in the sinking fund so that the total
One-Time Revenues: See Non-Recurring
contributions plus their compounded earnings will
Revenues.
be sufficient to redeem the sinking fund bonds
when they mature.
Operating Budget: A plan, approved by the
Council, of financial operations embodying an
Strategy: A policy choice that identifies purposes,
estimate of proposed expenditures/expenses for
policies, programs, actions, decisions, or resource
the fiscal year and the proposed means of
allocations that define what path the City will
financing them.
take to move toward the visions and why that
path has been chosen.
Output Measure: This is the quantity of work
produced or generated.
T
Tax Levy: The total amount of taxes imposed by
the City on taxable property, as determined by
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the Brazos County Appraisal District, within the
City's corporate limits.
Transfers: A legally authorized funding transfer
between fund in which one fund is responsible for
the initial receipt and the other fund is
responsible for the actual disbursement.
User-Based Fee/Charge: A monetary fee or
charge placed upon the user of services of the
City.
U
Utility Funds: The funds used to account for the
operations of the City's electric, water, sanitary
sewer, and solid waste disposal activities.
Undesignated Fund Balance: The portion of the
fund balance that is unencumbered from any
obligation of the City.
Utility Revenue Bond: Debt issued by the City
and approved by the Council for which payment
is secured by pledged utility revenue.
V
Vision Statements: Description of what the
community should look like in the future. Based
on the Council?s values, they provide direction
about the intended impact the organization
should have on the community. Provide answers
to the preamble, ?As a result of our efforts,
citizens will...?
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