The URL can be used to link to this page

Home My WebLink About03/13/2025 - Regular Minutes - City CouncilMINUTES OF THE CITY COUNCIL MEETING IN -PERSON WITH TELECONFERENCE PARTICIPATION CITY OF COLLEGE STATION MARCH 13, 2025 STATE OF TEXAS COUNTY OF BRAZOS Present: John Nichols, Mayor - absent Council: Mark Smith William Wright David White Melissa McIlhaney — executive session only Bob Yancy Scott Shafer — remote Citv Staff: Bryan Woods, City Manager Jeff Capps, Deputy City Manager Adam Falco, City Attorney Leslie Whitten, Deputy City Attorney Tanya Smith, City Secretary Ian Whittenton, Deputy City Secretary 1. Call to Order and Announce a Ouorum is Present. With a quorum present, the meeting of the College Station City Council was called to order by Mayor Pro Tern Smith via In -Person and Teleconference at 6:00 p.m. on March 13, 2025, in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 2. Executive Session Agenda. In accordance with the Texas Government Code §551.07 1 -Consultation with Attorney, §551.087- Economic Incentive Negotiations and the College Station City Council convened into Executive Session at 7:00 p.m. on March 13, 2025, to continue discussing matters pertaining to: 2.1. Deliberation on an offer of financial or other incentives for a business vrosvect that the Council seeks to have locate, stav or expand in or near the Citv; to wit: • Economic Development agreement for a development generally located in 3100 block of Harvey Road. 3. The Oven Meeting Will Reconvene No Earlier than 6:00 PM from Executive Session and Citv Council will take action, if anv. Executive Session recessed at 7:50 p.m. No action was taken. CCM 031325 Minutes Page 1 4. Pledge of Allegiance. Invocation, consider absence request. MOTION: Upon a motion made by Councilmember Wright and a second by Councilmember White, the City Council voted five (5) for and none (0) opposed, to approve an absence request from Mayor John P. Nichols for the March 13, 2025 Council Meeting. The motion carried unanimously. 5. PRESENTATION - PROCLAMATIONS, AWARDS, AND RECOGNITIONS. 5.1. Presentation proclaiming the Friends of the Brvan + College Station Public Library Svstem 70th Anniversarv. Mayor Pro Tem. Smith presented a proclamation to Bea Saba, Summer Adams, and Kate Thomas with the City of College Station Public Library, honoring the Friends of the Bryan + College Station Public Library System 70th Anniversary. 6. Hear Visitors Comments. Shelby Behm, College Station, came before Council regarding Midtown and area residents' frustration with what they feel is slow development in the area. Fred Dupriest, College Station, came before Council representing the Occupancy Enforcement Alliance regarding the priorities of Council in the spring of 2025. He stated that the need for enforcement has little to do with only the needs of Southside, Eastgate, or parking. There are commitments needed, and additional actions that need to be identified to make occupancy enforcement a success such as gathering evidence of violations before 7:00 am and looking for ways to make the ordinance easier to enforces. 7. CONSENT ITEMS Presentation, discussion, and possible action on consent items which consist of ministerial, or "housekeeping" items as allowed by law: A Councilmember may request additional information at this time. Anv Councilmember may remove an item from the Consent Agenda for a separate vote. (7.2) and (7.4) were pulled for clarification. (7.2) Joshua Brooks, Community Development Analyst, stated that this amendment reduces the contract amount from $3,393,675 to $3,000,695.53 due to a revised schedule of values based on final construction expenses. (7.4) Jeff Kersten, Assistant City Manager, stated that money was budgeted for purchasing services for Door Badge Access Replacement. 7.1. Presentation, discussion, and possible action of minutes for: • February 18, 2025 Special Meeting (Retreat) • February 19, 2025 Special Meeting (Retreat) • February 27, 2025 Council Meeting CCM 031325 Minutes Page 2 7.2. Presentation, discussion, and possible action regarding a contract amendment to a contract with LULAC Oak Hill, Inc. to revise interest language, revise the schedule of values, and reduce the total contract amount by $392,979.47. 7.3. Presentation, discussion, and possible action amending the Fiscal and Budgetary Policv Statements adding a cost and lifespan threshold for Right to Use assets (RTU) and updating the cost threshold for fixed assets. 7.4. Presentation, discussion, and possible action on purchasing services for Door Badge Access Replacement from The Personal Computer Store Inc. DBA Avinext in the amount of $372,532.71. MOTION: Upon a motion made by Councilmember Yancy and a second by Councilmember White, the City Council voted five (5) for and none (0) opposed, to approve the Consent agenda. The motion carried unanimously. 8. REGULAR ITEMS 8.1. Presentation, discussion, and possible action relating to receiving the annual audit reports and Annual Comprehensive Financial Report (ACFR) for the fiscal vear ended September 30, 2024. Michael Dehaven, Assistant Finance Director, stated that the City's Charter and Fiscal and Budgetary Policies, along with state law, require that not less than thirty (30) days prior to the end of each fiscal year, the City Council shall designate a qualified public accountant or accountants who, as of the end of the fiscal year, shall make an independent audit of accounts and other evidences of financial transactions of the City government and shall submit the report to the City Council. Also, the City's budgetary policies require that the auditor jointly review the management letter/audit results with the City Council within 30 days of receipt by the staff. FY24 FY23 Increase(Decrease) Overall Net Position $ 970,975,012 $ 900,874,063 $ 70,100,949 Unrestricted Net Position $ 314,841,338 $ 292,726,679 $ 22,114,659 Restricted Net Position $ 98,348,007 $ 82,043,637 $ 16,304,370 Net Investment in Capital $ 557,785,667 $ 526,103,747 $ 31,681,920 Mr. DeHaven explained that the key drivers to the increase in Unrestricted Net Position is investment income, permit fees, grant receipts, utility revenues, and sale of land. FY24 ACFR Highlights Government Wide Summary FY24 FY231ncrease(Decrease) Funded Ratio Net Pension Liability $ 36,809,786 $ 53,426,364 $ (16,616,578) 91% Compensated Absences $ 12,310,012 $ 10,592,209 $ 1,717,803 Net OPEB Liability $ 377,697 $ 482,626 $ (104,929) 95% CCM 031325 Minutes Page 3 Mr. John DeBurro of Weaver and Tidwell LLP, presented the results of the fiscal year 2024 audit and, along with staff, the 2024 ACFR. The reports provide a summary of the City's financial position as of September 30, 2023. In performing an audit in accordance with GAAS and Government Auditing Standards, we: • Exercise professional judgment and maintain professional skepticism throughout the audit. • Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the amounts and disclosures in the financial statements. • Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control. Accordingly, no such opinion is expressed. • Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements. • Conclude whether, in our judgment, there are conditions or events, considered in the aggregate, that raise substantial doubt about the City's ability to continue as a going concern for a reasonable period of time. 8.2. Public Hearing, presentation, discussion, and possible action approving an ordinance vacating and abandoning an 872 square foot, generally 5-foot-wide Sidewalk Easement, said easement crossing Lot 4, Block 9, in the W. C. Bovett Estate Partition, as described by metes and bounds recorded in Volume 4031, Page 341 of the Official Public Records of Brazos County, Texas. Lucas Harper, Planning and Development, stated that the sidewalk easement abandonment is being requested by the applicant as a result of a desire to construct a high-rise structure in the area of the existing easement. The proposed layout necessitates relocating the easement adjacent to the northwest property line where a new sidewalk will be located. The originally dedicated easement was not utilized by utilities, as it only provided public access to the sidewalk. A public access easement will be dedicated along the northwest property line to provide access to the newly constructed sidewalk. The sidewalk easement is located southwest of the intersection of Boyett Street and Church Avenue and extends the length of the Church Avenue frontage of Lot 4, Block 9 of the W. C. Boyett Estate Partition, also known as 204 Church Avenue, generally parallel to and offset from Church Avenue. At approximately 6:57 p.m., Mayor Pro Tem Smith opened the Public Hearing. There being no further comments, the Public Hearing was closed at 6:57 p.m. MOTION: Upon a motion made by Councilmember Yancy and a second by Councilmember Wright the City Council voted five (5) for and none (0) opposed, to adopt Ordinance No. 2025-4581, vacating and abandoning an 872 square foot, generally 5-foot-wide Sidewalk Easement, said easement crossing Lot 4, Block 9, in the W. C. Boyett Estate Partition, as described by metes and bounds recorded in Volume 4031, Page 341 of the Official Public Records of Brazos County, Texas. The motion carried unanimously. CCM 031325 Minutes Page 4 9. Items of Communitv Interest and Council Calendar: The Council may discuss upcoming events and receive reports from a Council Member or Citv Staff about items of communitv interest for which notice has not been given, including: expressions of thanks, congratulations or condolence, information regarding holidav schedules, honorary or salutary recognitions of a public official, public emplovee, or other citizen, reminders of upcoming events organized or sponsored by the City of College Station, information about a social, ceremonial or community event organized or sponsored by an entitv other than the Citv of College Station that is scheduled to be attended by a Council Member, another citv official or staff of the Citv of College Station., and announcements involving an imminent threat to the public health and safetv of people in the Citv of College Station that has arisen after the posting of the agenda. Nothing to report at this time. 10. Council Reports on Committees, Boards, and Commission: A Council Member may make a report regarding meetings of Citv Council boards and commissions or meetings of boards and committees on which a Council Member serves as a representative that have met since the last council meeting. (Committees listed in Coversheet) Councilmember Yancy reported on the Intergovernmental Committee. 11. Future Agenda Items and Review of Standing List of Council Generated Future Agenda Items: A Council Member may make a request to Citv Council to place an item for which no notice has been given on a future agenda or may inquire about the status of an item on the standing list of council generated future agenda items. A Council Member's or Citv Staffs response to the request or inquiry will be limited to a statement of specific factual information related to the request or inquiry or the recitation of existing volicv in response to the request or inquirv. Anv deliberation of or decision about the subiect of a request will be limited to a proposal to place the subiect on the agenda for a subsequent meeting. No future agenda items at this time. 12. Adiournment. There being no further business, Mayor Pro Tern Smith adjourned the meeting of the City Council at 7:51 p.m. on Thursday, March 13, 2025. F 1�'� Jo P. Nichols, Mayor ATTEST: a��tl-tk Tanya Smith, City Secretary CCM 031325 Minutes Page 5