HomeMy WebLinkAbout05/27/2009 - Regular Minutes - City Council - Audit CommitteeMa or CITY OF COLLEGE STATION Council members
Ben White John Crompton
Mayor Pro Tern
Lynn McIlhaney
City Manager
Glenn Brown
Minutes
City Council Audit Committee
Wednesday, May 27, 2009 at 5:00 p.m.
City Hall Administrative Conference Room,
1101 Texas Avenue
College Station, Texas
James Massey
Dennis Maloney
Lawrence Stewart
David Ruesink
AUDIT COMMITTEE MEMBERS PRESENT: Councilmember Massey, Councilmember Stewart,
and Mayor ProTem McIlhaney
STAFF PRESENT: City Manager Brown, City Auditor Ty Elliott, CFO Jeff Kersten, Assistant Director
of Fiscal Services Janet Dudding, Director of Public Works Mark Smith, Deputy City Secretary Tanya
McNutt.
Regular Agenda Item No. 1— Call to order.
Audit Committee Chair Larry Stewart called the meeting to order at 5:01 p.m.
Presentation possible action and discussion to adopt the audit committee minutes for the March
25, 2009 audit committee meeting.
Mayor ProTem McIlhaney made a motion to approve Audit minutes March 25, 2009. Council member
Massey seconded the motion, which carried 3 -0.
FOR: Mayor ProTem McIlhaney, Massey and Stewart
AGAINST: None
Presentation possible action and discussion concerning the Ci 's fiscal policy on external audit
and update on the RFP for audit services.
Jeff Kersten, Chief Financial Officer presented the City's fiscal policy updates and the Council's approval
to move forward with a rotation of the external audit staff.
Audit Committee recommended City Auditor Ty Elliott, and CFO Jeff Kersten to meet with the TAMU
Dean of Finance for their recommendation and bring back to the Audit Committee in the middle of July.
No formal action was taken.
Audit Committee Minutes, May 27, 2009 Page 2
Presentation, possible action, and discussion concerning the Fuel Operations Audit.
Ty Elliott, City Internal Auditor presented a brief overview of the findings concerning the Fuel
Operations Audit.
City Manager Glenn Brown requested Ty Elliott to present this presentation in detail to Management
Team before it goes to Council.
No formal action was taken.
Regular Agenda Item No. 5 -- Presentation, possible action and discu on future agenda items.
An Audit Committee Member may inquire about a subject for which notice has not been given.
Anv deliberation shall be limited to a proposal to place the subject_ on an agenda for a subsequent
_meeting.
Council member Stewart requested future agenda items on: Hotline Services, Audit schedule and the
status of the audit plan each Audit meeting.
Regular Agenda Item No. 5 -- Adjourn.
Hearing no objections, Audit Committee Chair Larry Stewart adjourned the meetings at 6:17 pm on
Wednesday, May 27, 2009.
Council member Massey made a motion to adjourn. Council member McIlhaney seconded the motion
which carried.
PASSED AND APPROVED this 14th day of Jam, 2009.
APPROVED
Audit Committee Chair Lawrence Stewart
ATTES' :
Depu Ci Secretary Tanya McNutt