HomeMy WebLinkAbout10/06/2008 - Regular Minutes - City Council - Audit CommitteeMinutes
City Council Audit Committee
Monday, October 6, 2008 at 5:00 p.m.
City Hail Administrative Conference Room,
1101 Texas Avenue
College Station, Texas
AUDIT COMMITTEE MEMBERS PRESENT: Councilmember Massey, Councilmember Mcllhaney, and
Councilmember Stewart
STAFF PRESENT: City Manger Brown, City Attorney Harvey Cargill Jr., City Auditor Ty Elliott, CFO Jeff
Kersten, Assistant Director of Fiscal Services Cheryl Turney, and Assistant Director of Fiscal Services Janet
Dudding.
OTHERS PRESENT: Jimmy Ingram and Melissa Suehs from Ingram, Wallis & Co., the City of College
Station's external auditors for fiscal year 2008.
Audit Committee Chair Lawrence Stewart called the meeting to order at 5:00 p.m.
Regular Agenda Item No. 1- Presentation, possible action and discussion regarding the fiscal year
ended September 30, 2008 external audit to be conducted by Ingram, Wallis and Company.
CFO Jeff Kersten introduced this item and Mr. Jimmy Ingram and Ms. Melissa Suehs with Ingram, Wallis
and Company.
Mr. Jimmy Ingram presented a brief overview of the 2008 audit plan and offered to answer any question
of the audit committee members.
Councilmember Mcllhaney asked if there is any conflict of interest for Ingram, Wallace & Co. relating to
the auditing of the Brazos Valley Solid Waste Management Agency financials. Mr. Jimmy Ingram assured
Councilmember Mcllhaney that there is no conflict of interest.
No formal action taken.
Regular Agenda Item No. 2— Presentation, possible action and discussion regarding the purchasing
p rocesses audit.
City Internal Auditor Ty Elliott presented the results of the purchasing processes audit and offered to
answer any questions the audit committee members had concerning the audit.
After a brief discussion, council member Stewart made a motion to have City Internal Auditor Elliott
present the results of the purchasing processes audit to the City Council. Councilmember Massey
seconded the motion, which carried unanimously.
Regular Agenda Item No. 3 — Presentation possible action and discussion regarding theCitt of College
Station Internal Auditor's annual audit plan.
City Internal Auditor Ty Elliott presented a proposed annual audit plan, which consisted of audit work
related to Brazos Valley Solid Waste Management Agency, purchasing card follow -up, asset
management of the city's fleet, implementation of a fraud hotline, purchasing processes follow -up, and
cash handling.
After a brief discussion, council member Stewart made a motion to have City Internal Auditor Elliott
present the proposed fiscal year 2009 audit plan to the City Council. Councilmember Mcllhaney
seconded the motion, which carried unanimously.
Regular Agenda Item No. 4 — Discussion and possible action on future agenda items.
Councilmember Mcllhaney asked that selection of an external auditor to perform the city's annual audit
be brought forward as agenda item at the next audit committee meeting.
Regular Agenda Item No. 5 — Adjourn
Nearing no objection the meeting adjourned at 6:00 p.m.
PASSED AND APPROVED this 29 "' day of January 2009.
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Mi #tee ai r Lawrence Stewart
ATTEST:
0
City Secretary Connie Hooks