HomeMy WebLinkAboutDraft Bylaws - College Woodlands Neighborhood Association BYLAWS ' I;. !;;i..
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COLLEGE WOODLANDS NEIGHBORHOOD ASSOCIATION
ARTICLE I MEMBERSHIP
1. The membership of this association shall be composed of two categories: Voting Members
and Associate Members.
a. A Voting Member shall be a person who either resides or owns real property
within the College Woodlands Neighborhood. A Voting Member shall be entitled
to one vote providing that member is current and in good standing by the March
Annual Meeting.
b. An Associate Member shall be a person, interested in the progress of this
neighborhood or of the association, and shall not be accorded any voting rights.
2. Those persons under eighteen years of age applying for membership shall be Associate
Members.
3. Dues shall be determined by the Neighborhood Council. Charter membership dues for the
formation of the organization and the first election of officers shall be $10.00 per person
per year.
4. Any membership, whether Voting or Associate, shall expire yearly and may be renewed at
the Annual Meeting. Expired members shall not retain any privileges or voting rights.
ARTICLE II OFFICERS
1. The officers of this association shall hold office for a term of one year or until their
successors are elected. The term of office shall begin at the close of the Annual Meeting.
The duties of the officers shall be as follows:
a. The President shall call and preside at all meetings, shall act for and in behalf of the
membership of the association, shall appoint any special committees necessary for
the operation of the business of the association and shall act as official
spokesperson of the association. The President shall implement the decisions of
the Neighborhood Council.
b. The President -Elect shall, in the absence of the President, assume all of the duties
of that office. The President -Elect will become the President in the following year
in order to maintain leadership continuity.
c. The Secretary shall keep a permanent record of all the Neighborhood Council,
Membership, special meetings' minutes, and all legal documents and legal
transactions of the association. The Secretary of the College Woodlands
Neighborhood Association shall transcribe the minutes of each Neighborhood
Council and Membership meeting, and shall transfer one copy of each set of
minutes to the President of the Association. Copies shall be transferred as herein
described within twenty -five (25) calendar days of the respective meeting
occurrence.
d. The Treasurer shall keep in his possession all receipts and a permanent record of
all financial business of the association. An up -to -date financial report shall be
submitted at each meeting.
/ /2. The Neighborhood Council shall be composed of the Officers and Committee Chairs of
the Association and shall serve in guiding and advising the Association in all matters and
�, shall make policies which are consistent with the purposes defined in the Charter by
majority vote.
3. An Officer shall not hold more than two consecutive terms in any one office, and no
member shall hold more than one office at a time.
4. All records of the Officers are the property of the Association.
ARTICLE III COMMITTEES AND LIAISONS
Standing Committees shall be: Membership Committee, Publicity and Fund Raising
Committee, Neighborhood Enhancement Committee, Traffic Committee, and any other
committees found necessary by the Neighborhood Council. The duties of the Standing
Committee include:
a. The Membership Committee shall enroll members to the association and maintain
all records of membership.
b. The Publicity and Fund Raising Committee shall develop and implement, upon
approval by the President, all publicity campaigns and fundraising efforts including
the seeking of aid from governmental and private sources.
c. The Neighborhood Enhancement Committee shall monitor code enforcement, e
encourage historic awareness, implement a Neighborhood Watch program, and
pursue any other such goals that preserve and protect neighborhood integrity. --
d. The Traffic Committee shall monitor traffic throughout the neighborhood and take
steps to protect the neighborhood from traffic that is both undesirable and
incompatible with neighborhood integrity.
2. Standing Committee chairpersons shall be appointed by a majority vote of the
Neighborhood Council within the first ten days of office
3. The President shall be an ex officio member of all committees and shall appoint any special
committees necessary for the operation of the business of the association.
/ 4. Liaisons will be appointed as needed by a majority vote of the Neighborhood Council to
�/ monitor activities of the City Council, Planning and Zoning Commission, Police
Department, Parks Department, Neighborhood Forum, and any other city that may
implement actions that affect the neighborhood.
ARTICLE IV MEETINGS
1. Membership meetings shall be held on the last Monday in March at a time and place
designated by the President. Additional meetings may be called at the discretion of the
Neighborhood Council.
a. Not less than twenty -five (25) Voting Members shall have the privilege of
petitioning a special meeting at any time.
b. The Voting Members present shall constitute a quorum.
c. At least a ten (10) day notice shall be provided in advance of any membership
meeting.
d. The March membership meeting shall be the Annual Meeting. The purpose of this
meeting shall be: (1) the presentation of the Annual Reports of all Officers; (2) the
election of Officers; and (3) the installation of Officers elected.
2. The Neighborhood Council shall meet quarterly, or as needed, at a time and place
designated by the President.
a. Any three (3) members of the Neighborhood Council may petition the President
for a special meeting of the Council at any time.
b. A quorum of the Neighborhood Council shall be one more than one -half the
membership of the Neighborhood Council.
ARTICLE V NOMINATION, ELECTIONS, ANNUAL REPORTS AND
INSTALLATION OF OFFICERS
1. Nominations of Officers shall be made by a special Nominations Committee and presented
to the membership of the Association at the Annual Meeting.
2. Election of Officers shall be held at the Annual Meeting.
3. Three members and a chairman from the existing Neighborhood Council shall be
appointed by the President at the Annual Meeting to act as election tellers.
4. In the event an election teller is nominated for any office, he/she shall be removed as
election teller and replaced by an alternate.
5. Upon installation of the Officers whose terms begin at the close of the Annual Meeting, all
documents, records and any materials pertaining to the duties of the office as designated in
the bylaws which are in possession of the outgoing officers shall be submitted to their
newly - elected counterpart within fifteen (15) days of the installation.
6. Any vacancies occurring during the year of any officer or member of the Neighborhood
Council shall be filled by appointment by the Neighborhood Council.
7. In the case of a leave of absence of an Officer, all documents pertaining to the officer's
various Neighborhood Association functions shall be transferred to the person appointed
to fill the office for the duration of the absence. The transfer shall occur within ten (10)
calendar days of the officer's leave of absence being approved.
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