HomeMy WebLinkAboutCouncil Memo 12.19.1986 for your information
t0: THE HONORABLE MAYOR AND CITY COUNCIL
from: RING COLE, CITY MANAGER Wa
date: DECEMBER 19, 1986
subject: COUNCIL MEMO
1. MERRY CHRISTMAS AND A HAPPY NEW YEAR
I will not see most of you until after the new year. I would
like to wish each of you a Merry Christmas and a Happy New Year.
If you are traveling during the holidays I hope that your travels
are safe, uneventful and festive. My family and I will be in
town for the holidays so if any problems come up feel free to
call me at home.
2 CARTERS GROVE SUBDIVISION
Carters Grove Subdivision is essentially comprised of Merry Oaks
Street, Neal Pickett Drive, Berkley, Westover and Carroll. Last
week several residents of that subdivision called and made an
appointment with me to complain about the conditions of their
streets and their drainage system. The streets in that
subdivision were originally constructed of concrete with no re-
enforcing steel. They were constructed during a time period when
College Station had no inspectors nor a full -time city engineer.
With no re- enforcing steel and very unstable soil it was not long
before the concrete streets had completely deteriorated. In an
attempt to correct this problem the City of College Station broke
up the concrete and then laid an asphalt overlay on top of it.
Without a properly stabilized subgrade this maintenance of the
streets did not last long. Now, those people have a rather poor
street system with deteriorating curbs and poor drainage as a
result of the poor condition of the streets. Their purpose in
meeting with the City was to ask that we build new streets for
them. I explained to them that the City did not function in that
fashion. I told them that I did think the Council would look
favorably on a petition for their participation in a paving
assessment program. They are taking that information back to the
subdivision and discussing it with others to see if there is
interest in petitioning for new streets. Under our petition
paving program the City pays for the middle one -third of the
street and the property owner on either side of the street pays
for their one -third of the street.
3. TEXAS ABM BACK TO THE HIGHWAY DEPARTMENT
You will recall that representatives from Texas A &M appeared
before the Highway Commission in November to request the
extension of Highway 21 to FM 60. During their presentation to
OFFICE OF THE CITY MANAGER
COUNCIL MEMO
DECEMBER 19, 1986
PAGE 2
the Highway Commission representatives from A &M also suggested
improvements to FM 2818 and the FM 60 interchange. These items
had not been addressed by the local district office, and as a
result, the Highway Commission was unprepared to act on the
additional request. Texas A &M asked for an opportunity to
properly research these requests and appear before the Highway
Commission again. It is my understanding that Texas A &M is
scheduled to appear before the Commission in mid - January. Our
staff has been assisting the representatives from A &M in traffic
alignments and graphics work on that request. Included with this
memo is a letter from Jimmy Bond, in his capacity with Texas
A &M, to the Engineer Director of the State Highway Department.
This letter further explains the request that will be made by A &M
during the January meeting of the Highway Commission.
4. SALES TAX REPORT
We have received the City Sales Tax Report for November and it
does not look good. Our revenue for November 1986 is
approximately 36% below the revenue reported during the same time
period in 1985. I would remind the Council that the finance
department lowered the projections on sales tax revenue this
year. As a result we are still close to our budget. However, if
we continue to see these types of reductions we will have
problems in sales tax revenues.
5. CHARITABLE SOLICITATIONS
At last Wednesday's Council workshop Leroy Balmain appeared
before the Council to discuss some of his concerns about
charitable solicitations in Brazos County. At that meeting he
mentioned that the fire and police departments in Bryan and
College Station had both participated in charity solicitations
that he considered to be questionable. I have discussed this
matter with both chiefs and they assure me that College Station
has not participated in any of the charitable solicitations that
Mr. Balmain was discussing.
6. CHRISTMAS IN CENTRAL PARK TRAFFIC
As usual the Christmas lights in Central Park have been very
popular this year. During the three day weekend period the
Central Park had over 3,000 cars pass through to view the lights.
This is surely one of our most successful programs and one that
is obviously very appreciated by the citizenry.
7. LIBRARY UPDATE
We have received an update from Clara Mounce of the Bryan Library
on progress on the College Station Library. We have still not
received the furniture and that continues to be the primary
COUNCIL MEMO
DECEMBER 19, 1986
PAGE 3
factor that is holding up the opening of the library. Under the
bids, approved by the Council, the furniture is due to arrive no
later than the first week in January. Hopefully the furniture
contractor will meet those bids requirements and have that
furniture to us so we can look to a January opening of the
library. This is somewhat disappointing as we had hoped to be
able to open prior to Christmas. Ms. Mounce' complete report is
included with this memo for your information.
8. TIGER BOOSTER CLUB CONCESSION STAND
At a previous Council meeting Councilman Haddox inquired into the
City of College Station's ability to donate some materials to the
Tiger Booster Club for the construction of a concession stand at
Tiger Stadium. I have circulated the list of needed materials
among the various City departments and they are inventorying
their materials to see if there are items we could contribute
towards the construction of the concession stand. I have already
received reports from several departments indicating that they
have some of the materials available. Before we make any
contribution I will report back to the City Council. I did want
you to know that we are reviewing that matter.
9. MADD REOUEST
I have received a verbal request from Councilman Haddox to
consider the request from Mothers Against Drunk Drivers that the
police department attempt to identify where people arrested for
DWI were drinking prior to their arrest. I think that it is
MADD's intention to use this information to demonstrate the error
College Station made in extending the drinking hours. In
addition to the verbal request from Councilman Haddox I have
received a copy of a letter from Mayor Ringer that made the same
request. I have discussed this request with the police
department and they have some concerns about asking a DWI arrest
where they were drinking prior to the arrest. The concern
relates to the constitutionally guaranteed right to not
incriminate yourself. In addition people arrested for these
types of offenses are entitled to the safeguards provided by the
Miranda Ruling. One of those safeguards is the right to remain
silent. In addition, a person arrested for DWI is normally
drunk. I think these things will bring into question, the
validity of the data collected. However, our police department
has indicated a willingness, in spite of these problems, to
attempt to collect this data. I have drafted a letter for the
Mayor's signature back to MADD indicating our willingness to
attempt to implement this program. I will keep you apprised of
any future questions or progress on this matter.
COUNCIL MEMO
DECEMBER 19, 1986
PAGE 4
10. BUD WARD'S AUTOMOBILE DEALERSHIP
I have received a call last week from Bud Ward expressing serious
concern about the impact of the work on the elevated storage
tank. He claims that his new car sales and his service work are
both down significantly. He attributes this, to some extent, to
the on -going work on the elevated storage tank. He has also
indicated to me that the contractor is not fulfilling his
liability requirements on damage done to his new automobiles. I
have discussed this matter with the staff and they are taking
steps to insure that the contractor meets his liability
requirements and that the contractor does everything in his power
to minimize the impact on Bud Ward's automobile dealership. I
would point out to you that Bud Ward was attempting to be very
understanding during our telephone conversation. He appreciates
that the maintenance work has to be done on the elevated storage
tank, but he has a legitimate problem and we are doing everything
we can to help alleviate that problem. The solution to the
problem is for the contractor to finish the job and get out of
there. However, the recent bad weather has slowed his progress.
11. TEXAS ABM BUSES AT HOLLEMAN CROSSING
At last week's Council meeting Councilman Boughton had indicated
she had a concern about the fact that Texas A &M buses, stopping
for the traffic signal at Wellborn Road, are protruding over the
railroad track. I have asked the traffic engineer to review this
matter and he has written a rather lengthy memo explaining that
the traffic signal is automated to address this problem. Our
traffic engineer, John Black, has discussed this matter with the
manager of transportation systems for the University. John Black
is satisfied that the signal configuration at this intersection
is designed to address this problem and avoid the possibility of
a train hitting a bus. A copy of John Black's memo is included
with this memo for your information.
12. PAINTING OF THE ELEVATED WATER TANK
At last week's Council meeting someone suggested the possibility
of painting "Home of the Fighting Tigers" on the elevated storage
tank at Texas Avenue and Holleman. Elrey Ash has asked the
contractor to quote a price for painting that logo on the water
tower. The contractor has indicated that it would cost $4,700 to
paint that on one side of the tank. I would point out to you
that this is not a competitive bid, but merely a quote from the
contractor. The price probably could be lowered through a
competitive bid process.
13. INSURANCE ON CITY VEHICLES
At last week's Council meeting we approved the bids to replace a
COUNCIL MEMO
DECEMBER 19, 1986
PAGE 5
mowing tractor that had been stolen from the City's water well
site. At that meeting Councilman Brown asked if that loss was
insured. I told you at that time that the loss was not insured
as it was our policy to self - insure on all of our vehicles.
After that meeting I remembered that some of our larger vehicles
were insured. I asked the finance department to prepare a memo
explaining our insurance procedures on City vehicles. A copy of
that memo is included with this memo for your information.
14. STAFF ASSISTANCE TO THE HISTORICAL PRESERVATION COMMITTEE
At last week's Council meeting Gary Halter appeared before the
Council to request funding and staff assistance for the
celebration for the City of College Station Semi - Centennial. I
have reviewed the issue of staff assistance with the City staff
and Steve Beachy has volunteered to serve in that capacity. I
have discussed this with Gary Halter and he has decided that
is certainly acceptable to the Historical Preservation Committee.
15. LEFTOVER ELECTION SIGNS
At last Thursday's Council meeting Councilman Brown inquired what
we were going to do to collect leftover political signs in
College Station. I have discussed this matter with the code
enforcement staff and they, like me, are not aware that this is a
problem. We have not seen that many leftover political signs but
it may be that we are overlooking the problem. If any of you
know of the locations of leftover political signs please bring
it to our attention we will see that they are picked up.
16. SHENANDOAH SUBDIVISION COMPLAINTS
Councilman Boughton has received a complaint from a resident of
the Shenandoah Subdivision about a number of problems with
services from several different entities. This individual
indicates that they are concerned about the level of police
protection, flooding problems in the subdivision, lack of cable
television available in the subdivision, an extra fifty cent per
month phone charge leveled at residents of this subdivision, and
the need for a traffic signal at the intersection of Highway 6 and
the entrance to the subdivision. I have written a rather lengthy
memo back to Councilman Boughton attempting to address each of
these items. A copy of that memo to Councilman Boughton is
included with this memo for your information.
17. LETTER TO BILL FITCH ON THE PROPOSED WASTEWATER
TREATMENT PLANT
At the last Council meeting we discussed the request of Bill Fitch
to make a commitment, in writing, to the construction of the
COUNCIL MEMO
DECEMBER 19, 1986
PAGE 6
proposed wastewater treatment plant south of town just off Rock
Prairie Road. Of course, we are unable to make a commitment to
Mr. Fitch but the staff has drafted a letter, for the Mayor's
signature, that indicates it is the intent of the City of College
Station City Council to construct a sewage treatment plant south
of town in the not -to- distant future. The Mayor has signed this
letter and I have included a copy with this memo for your
information. Hopefully, this is sufficient to meet Mr. Fitch's
requirements.
18. MCCAW CABLE FRANCHISE
The City Attorney has received an inquiry from the local manager
of McCaw Cable System wanting to review the franchise requirements
for a transfer of franchise agreement. The City Attorney has
written a short memo to me indicating that the franchise agreement
does give authority to McCaw to make a reasonable transfer of that
franchise. I do not know at this time if McCaw has a buyer for
our system but I do know that McCaw Cable has announced their
intention to sell all of their cable systems including the system
in Bryan - College Station. A copy of Cathy Locke's memo is
included with this memo for your information.
19. STREET PROBLEMS
We currently have a street reconstruction project, funded with
Community Development Funds, underway in the southwest section of
town. The streets included in this contract are Nevada, Phoenix
and Arizona. The subgrade work has been done and the excavation
for curbs and gutters had just been completed before the recent
rains came. The result is a muddy mess that has the residents
rather upset. They are not able to easily get cars in and out and
we are not able to get fire trucks or garbage trucks down the
streets. I hope you don't receive a call on this, but wanted to
apprise you of it in case you do.
3
Texas A&M University Texas Agricultural Experiment Station
Prairie View A&M University j � / Texas Agricultural Extension Service
Tarleton State University r7 ,_ w Texas Engineering Experiment Station
Texas A&M University at Galveston • N Texas Engineering Extension Service
�' r � Texas Forest Service
Texas Transportation Institute
Texas Veterinary Medical Diagnostic Laboratory
THE TEXAS A &M UNIVERSITY SYSTEM
COLLEGE STATION, TEXAS 77843 -1122
DEPUTY CHANCELLOR December 1, 1986
Legal and External Affairs
(409) 845 -4372
Mr. Raymond Stotzer
Engineer- Director
State Department of Highways
and Public Transportation
11th and Brazos
Austin, Texas 78701 -2483
RE: The Texas A &M University System
Commission Agenda - January 28, 1987
Dear Mr. Stotzer:
Please accept this letter as our official request to be placed on the
agenda for the January 28, 1987 meeting of the Commission. We will plan to
have a delegation present the following proposed projects which were alluded
to in a general fashion at our November hearing, but which had not been
staffed and made an official part of the hearing. Although we had visited
with the District Engineer about each of the projects we wished to discuss,
it was not possible for the timely staffing to occur.
1. FM 2818. This major west loop should be upgraded to provide high
speed interchanges at its north end connecting to State Highway 6 and
at a new location somewhere south of College Station on the south end.
We would propose such south interchange to be at the Greens Prairie
Road where an interchange is now scheduled in connection with a south
Highway 6 project due for bid letting in early 1987. Such south 2818
new interchange would mean that 2818 should be extended more southerly
than present and thus an additional section to be constructed.
Further, FM 2818 should be upgraded to a four lane divided highway the
entire distance.
2. FM 60 Interchanges. The two interchanges of FM 60 and FM 2818; and
FM 60 and FM 2154 should be upgraded to a design that will accommodate
high traffic volumes and higher speed movement of vehicles.
3. Other Companion Projects. The continued enhancement of Highway 60
to the East By -Pass (Highway 6) and west to the Brazos River is
requested as well as the enhancement of Highway 21 from the Texas A &M
Research and Extension Annex into the City of Bryan to further assist
in the east -west arteries into the Bryan - College Station area.
RECEIVED DEC 4 f989
Mr. Raymond Stotzer
December 1, 1986
Page 2
We will submit a more detailed outline of these projects as they are -
developed in cooperation with the District Engineer's office and the cities
of Bryan and College Station.
Thank you for your assistance in our earlier hearing and for your
guidance in dealing with these subject projects.
•
Si 4c e
James B. Bo .•
Deputy Chanc- for
JBB /nm
xc: Mr. David G. Eller
Chairman, Board of Regents -
Mr. William A. McKenzie
Board of Regents
Mr. Royce Wisenbaker
Board of Regents
Dr. Perry Adkisson
Chancellor
Gen. Wesley E. Peel
Vice Chancellor
Mr. Carol Zeigler
District Engineer
Honorable Dick Holmgreen
Judge, Brazos County
Mr. Marvin Tate
Mayor, City of Bryan
Mr. Larry Ringer r
Mayor, City of College Station
Mr. Ronald Hale
Bryan /College Station Chamber of Commerce
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F . T-I
Cindy Magoon Dec. 11, 1986
City of College Station
P.O. Box 9960
College Station, Tx. 77840
Dear Cindy:
I would recommend that a sign painter be contacted to letter the blue
awning shortly after Christmas. I liked the style of the Mail Store
and More - -it is in block form and reads very clearly. Can we get
away with having the name only on the front awning - -or do we need to
do a second one on the side? I believe one would be ok to start
with.
I will contact the company that installed our battery operated signal
for the emergency door. I plan to use funds I have - -it costs about
$40 as I recall.
Do you have the fire extinguishers and if so, can they he installed
soon?
Please ask GTE to install the telephones in the next week or so, as
we are down there more often, and it would be helpful to he able to
communicate!
The specs I sent recently were from News Office Supply': most recent
catalog - -I did not confirm any prices with them on the telephone.
The vacuum was delivered to us on Friday- -the fellow had attempted to
deliver it at the branch on two occasions. The delivery man did
not read the instructions to telephone for delivery instructions! As
for the vacuum - -I had asked for one that has an attachment set - -comes
with a hose and a few brushes and crevice tool. The vacuum that was
delivered is called Advance - -I'm familiar with them, as we used to
have one here. But no attachments were with the unit. Do you know
if Virginia was to order that separately? We need an attachment set
in order to dust the hooks and bookshevles. You mentioned that she
wanted to buy a heavier duty type - -I have no problems with that, but
we do want and need the attachment set.
The same delivery company left the white rubbermaid sanitary napkin
receptacles - -1'm enclosing the delivery ticket which Virginia might
need.
I'm working on an invitation list- -how many people do you expect we
will invite?
Polly Howard of. World of Books gave the Friends of the Library 32
boxes of new books last week -- Claude and I went down and picked them
up - -many were just right for the branch collection, so we have
menefited again, just at the right time.
Hours of operation for the College Station branch library:
MON TUES WED THURS FRI SAT
SUN
closed 11 A.M. 11 A.M. 11 A.M. 11 A.M. 11 A.M.
TO TO TO TO TO
8 P.M. 8 P.M. 8 P.M. 5 P.M. 5 P.M.
(9HRS) (9HRS) (9HRS) (6 HRS) (6 HRS) = 39HRS
Based on size of staff and present hours of Bryan library operation,
I recommend this schedule be in effect until June. Summer hours
might include opening and closing earlier, to accommodate patrons'
summer needs.
I am also enclosing a financial statement for the months of July and
August, based on the initial amount of $29,188.
Long letter, sorry!
Since doi_e__0■_ ely,
Clara B. Mounce
Bryan Public Library
201 E. 26th St.
Bryan, Tx. 77803
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C.f City of College Station
P OST OFFICE BOX 9960 1101 TEXAS AVENUE
COLLEGE STATION, TEXAS 77840.2499
December 11, 1986
MEMORANDUM
TO: King Cole, City Manager
FROM: Elrey B. Ash, Director of Capital Improvements/
RE: Waving of Building Fees at Consession Stand for the
Tiger Booster Club
As I informed you in the directors meeting the other day, Mr.
Perry is proposing to work rather closely with the group wanting
to rebuild the concession stand at Tiger Stadium. We will do
everything in our power to facilitate that action and provide
them with any surplus equipment or building materials which we
might have in stock. The other item which I had discussed with
you at the directors meeting was the waving of building permit
fees for that reconstruction. I have visited with Mr. Perry and
the cost for these fees would probably not exceed $50.00. I
would therefore request your permission to wave these fees in
this particular instance since this is being done by a charitable
group not affiliated in any way with the school district and I
feel that this would not set a presidence of any kind with
respect to our waving of fees. Should you have a difference of
opinion, please feel free to contact me.
(1
City of College Station
POST OFFICE BOX 9960 1 101 TEXAS AVENUE
\ / COLLEGE STATION. TEXAS 77840-2499
December 18, 1986
MEMORANDUM
TO: William K. Cole, City Manager
THROUGH: Ron Ragland, Asst. City Manager for Community Services
FROM: Elrey B. Ash, Dir. Capital Improvements ��j
RE: Holleman Railroad Crossing and Homeowne Concern for
Signalization at the Entrance to the Shenandoah
Subdivision on South Highway 6
Attached you will find an interoffice memorandum from Mr. John
Black to myself referencing the above subjects. I would invite
your complete perusal of John's comments with regards to the
railroad crossing at Holleman and Wellborn Road. I do not
perceive there to be a great problem at this intersection. Mr.
Williams who is in charge of bus operations for Texas A &M has
spoken to John and we have been assured that the bus drivers will
pull forward at these intersections so that the buses will be
clear of the trackage. As John has described in his memorandum
the signalization as it exists at the present time provides the
proper protection for this type of crossing.
Should you have any question concerning John's comments please
feel free to contact either John or myself. Also included in
this memorandum from John are his comments concerning the
intersection of Southern Plantation Drive and State Highway 6. I
would invite your attention to these comments and should you
wish me to respond to the citizens complaints about the entry
onto Texas Avenue at Southern Plantation Drive, I will be more
than happy to respond in writing to their questions.
EBA /vw
City of College Station
POST OFFICE BOX 9960 1 101 TEXAS AVENUE
\ / COLLEGE STATION. TEXAS 77840-2499
INTEROFFICE MEMORANDUM
TO: Elrey B. Ash, Dir. of Capital Improvements
FROM :,O,John Black, Traffic Engineer
SUBJECT: Council Concern: Wellborn Rd. - Holleman Drive Signal;
Homeowner Concern: Shenandoah Subdivision
This is in response to the Memorandum from our Assistant City
Manager December 15, 1986 relating a council concern (see
attached). On 11/13/86 I spoke with Doug Williams who manages
Bus Operations for TAMU who expressed the same concern as Council
member Boughton. The shuttle bus is 35 ft. long and there is
39.5 ft. from the back of curb on Wellborn Road to the nearest
rail. Mr. Williams quoted a state law which prohibits a school
bus from stopping closer than 10 ft. from the centerline of a
railroad track; however, this law applies only for intersections
where signals are are not provided. With signal protection, the
train is sensed by equipment installed by Southern Pacific which
activates the flashers and gates protecting the crossing and
which also activates a preemption sequence in the traffic signal
equipment maintained by the City of College Station. The
preemption sequence excecuted by our equipment:
1.) Terminates the active signal phase when the train is
first detected (unless the signal is showing a track green
indication). This interval times a minimun green and yellow
clearance so that you avoid a "short" green indication if the
signal had changed just prior to the train being detected.
2.) Clears the track by displaying a track green indication
and a yellow clearance. During this interval, any vehicle
stopped between Wellborn Road and the tracks is given a green
light which clears the track before the train arrives.
3.) 4 -way red flash. This interval continues until the
train clears the track and until the railroad gates are raised.
All vehicles on Wellborn Road and Holleman Drive must then stop
and yield right -of -way.
4.) Return to normal operation.
Because of the equipment provided to protect vehicles at this
crossing, I advised Mr. Williams that he should not be concerned
about allowing his drivers to stop on Holleman Drive between
Wellborn Road and the track. In fact drivers must stop in this
area to activate the traffic signal sensor which calls up a green
indication for Holleman Drive. Our city sign crew installed
pavement markings on Holleman Drive two weeks ago to conform with
the requirements of the Manual on Uniform Traffic Control
Devices. No additional work is anticipated to improve the safety
of this railroad crossing.
We have received a request from the homeowners association in
Shenandoah Subdivision for the installation of a traffic signal
at the intersection of SH -6 and Southern Plantation Drive. I
respectfully request that we not foward this request to the State
Department of Highways and Public Transportation (SDHPT) because:
1.) Within a year SDHPT plans to extend frontage roads on
SH -6 south to Greens Prairie Road where an interchange will be
constructed. After this project is complete (2 years) the
homeowners from Shenandoah will use the 2 -way west frontage road
to gain access to SH -6 at either the Rock Prairie Road
interchange or at Greens Prairie Road. Because the frontage roads
will provide 2 -way operation, the residents should not expect to
feel "land - locked" because an interchange is not provided at
Southern Plantation Drive. They will not face the same situation
now shared by the residents of Raintree desiring access to
Southwest Parkway since trips generated by the subdivision are
attracted to the north and travel distances will be the same with
or without an interchange midway between Rock Prairie and Greens
Prairie.
2.) Traffic volumes generated by this subdivision are not
great enough to warrant a traffic signal if the project planned
by SDHPT was not scheduled. Shenandoah has only 42 houses. If
each residence generated 2.5 trips per day, the average daily
traffic for Southern Plantation Drive would be only 210 vehicles
per day. Warrant 2 from section 4C -4 from the Texas MUTCD
requires 75 vehicles per hour for any 8 hours during a weekday
for the cross street so it is obvious that this intersection
cannot meet warrants. If Southern Plantation Drive served cross-
town traffic other than Shenandoah Subdivision, then I would
schedule a traffic count of this intersection in the spring.
However, I believe our time would be better spent trying to
improve other intersections where volumes and accident experience
warrant our time.
JB /dg
iz
City of College Station
POST OFFICE BOX 9960 1101 TEXAS AVENUE
\ / COLLEGE STATION. TEXAS 77840 -2499
December 18, 1986
MEMORANDUM
TO: William K. Cole, City Manager
THROUGH: Ron Ragland, Asst. City Manager for Community Services
FROM: Elrey B. Ash, Dir. Capital Improvements
RE: Painting on the Elevated Water Tank
After receipt of your memo dated Dec. 15 I contacted Mr. Ed McDow
with Riewe & Wischmeyer and requested that he obtain a price for
painting "Home of the Fighting Tigers" on the elevated storage
tank at Texas Avenue and Holleman. We have received an estimated
cost back from the contractor of $4,700.00 to place this
lettering on the tank one time. Should it be requested that this
statement be placed on the tank once on either side, the cost
would be somewhat higher though not twice the cost quoted. If
the decision is made to proceed with this, I would request that
you contact me as soon as possible so that we might notify the
contractor to prepare stencils.
EBA /vw
. City of College Station
P OST OFFICE BOX 9960 1101 101 TEXAS AVENUE
\ / COLLEGE STATION, TEXAS 77840-2499
M E M O R A N D U M
TO: Elrey Ash, Director of Capital Improvements
THROUGH: Ron Ragland, Assistant City Manager for
Capital Improvements
FROM: King Cole, City Manager (NWC.
DATE: December 15, 1986
SUBJECT: Painting on the elevated water tank
At last Thursday's Council meeting someone suggested the
possibility of painting "Home of the Fighting Tigers" on the
elevated storage tank at Texas Avenue and Holleman. Subsequent
to that discussion you and I talked about the possibility of
providing information to the Council on the cost of this issue.
I do not remember if we agreed to proceed and prepare that
information or not. If not, would you ask the contractor to give
us a quote on the cost for painting that wording on the elevated
storage tank.
Cf d City of College Station
POST OFFICE BOX 9960 1101 TEXAS AVENUE
COLLEGE STATION, TEXAS 77840 -2499
MEMORANDUM
TO: William K. Cole, City Manager
FROM: A. E. Van Dever, Jr., Assistant City Manager
DATE: December 17, 1986
SUBJECT: Insurance philosophy on rolling stock
The philosophy of the City of College Station as it relates
to insuring rolling stock (vehicles and machinery) has been
applied with emphasis placed on avoiding premium and, at the
same time, avoiding a major loss (above $20,000). This
practice is employed with the understanding that, within
each fiscal year, the City will incur some loss but at a
manageable dollar level. Historically we have had to
replace vehicles due to theft or accident at a rate of zero
to two each year at a top end cost of $20,000. These
replacements have commonly been financed through the
respective contingency funds. Specific decision parameters
for purchasing liability, collision and extended coverages
are as follows:
A. Bodily Injury and Property Damage (Liability) -
all vehicles applied to street use are covered at
500,000/500,000.
B. Extended Coverage -
1. Purchase price of more than $20,000
2. Items that have a high theft rate
(construction equipment).
3. Items that have hazardous applications. i.e.
compactor at the landfill (fire, etc.).
4. Equipment that has a reasonable amount of
salvage value; usually not more than five
years old.
C. Collision -
1. Purchase price of more than $20,000.
2. Vehicles that have hazardous or high exposure
applications.
3. Vehicles that have a reasonable amount of
salvage value.
Most of our approximately 330 pieces of rolling stock have
only bodily injury and property liability coverage. Thirty
(30) pieces of equipment have extended coverage added to the
liability coverage. Another seventeen (17) have collision
added to the liability and extended coverage.
BODILY INJURY &
PROPERTY LIABILITY EXTENDED COLLISION
283 units 0 units 0 units
30 30 0
17 17 17
Total 330 units 47 units 17 units
One exception to these parameters is the category of refuse
trucks. They are excluded from collision and extended
coverage. The reasons for that are two -fold. One, a low
theft rate and two, modular construction in that the chassis
is built independently of the body. The probabilities are
high that the chassis or the body would be salvageable
should a major accident occur.
lti
j � City of College Station
\ d POST OFFICE BOX 9960 1 101 TEXAS AVENUE
/ COLLEGE STATION, TEXAS 77840-2499
M E M O R A N D U M
TO: Ron Ragland, Assistant City Manager
FROM: King Cole, City Manager WILL)
DATE: December 15, 1986
SUBJECT: Staff Assistance to the Historical Committee
At last Thursday's Council meeting Gary Halter indicated
that the Historical Committee was going to celebrate College
Station semi - centennial during 1988. He indicated that they
would like to have some member of the staff assigned to assist
them in planning this celebration. I have previously discussed
this matter with Gary Halter and he feels that it ought to be
someone from the Parks and Recreation Department. Would you
please discuss this matter with Steve Beachy and make a
recommendation of a staff assignment to assist the Historical
Committee on the planning and implementation of the semi -
centennial celebration.
y Sta/rA,L , " / d(lig ii4 -( - 4 f-' 71 /
i . , , , 1 ie % /� ace o :e,t_ ,,,i-friyai
a o• icee-seivideko 'bw�✓ `p). / / ,,./ , ,
R ,,,i4 a ,,,,Zei,49 zee-ete , , z y k'exieiee e
,,
ifAi , _ ,, /0t. .
1
I
Cf Ci ty of College Station
POST OFFICE BOX 9960 1101 TEXAS AVENUE
COLLEGE STATION, TEXAS 77840 -2499
M E M O R A N D U M
TO: Elrey Ash, Director of Capital Improvements
THROUGH: Ron Ragland, Assistant City Manager for
Capital Improvements
FROM: King Cole, City Manager ViV
DATE: November 15, 1986
SUBJECT: Picking up left over election signs
At last Thursday's Council meeting Councilman Fred Brown
inquired as to what efforts the City was taking to require people
to pick up left over election signs from state and national
elections recently held. I have been looking around the city and
I do not have the opinion that this is a major problem. Would
you please discuss this matter with your inspection staff to
determine whether we have a problem. If so, please give me some
ideas on what we can do to have these elections signs collected.
L .4 v.c (41_J r'b 014- _ . A L.) C.-r42... tus 434
v•A 1 .. ..a ka• (.. •...z ....J- C.1.... .
/(7
City of College Station
POST OFFICE BOX 9960 1101 TEXAS AVENUE
COLLEGE STATION. TEXAS 77840-2499
M E M O R A N D U M
TO: Councilman Pat Boughton
FROM: King Cole, City Manager X1,1 ec
J
DATE: December 22, 1986
SUBJECT: Complaints from Shenandoah Resident
I have reviewed the complaints from the Shenandoah resident
with the appropriate staff members and have a response for you on
each of those issues.
1. LACK OF POLICE PROTECTION
I have discussed this matter with Edgar Feldman and he
indicates that it may be possible that they are not getting as
much patrol as they should because of the location of the
Shenandoah Subdivision. Major Feldman has assured me that he will
instruct the respective patrol shifts to start patrolling
Shenandoah on a regular basis. Major Feldman did inform me that
the Shenandoah Subdivision does have two of our patrol officers
living within the subdivision. The complaint that I received
indicated that there were some car break -ins that were reported
that were never responded to. In order for me to give a proper
response to this issue I need to know when the car break -ins were
reported so the police department can review the complaints.
2. TRAFFIC SIGNAL AT HIGHWAY 6
The individual making this complaint indicated that it takes
35 minutes to get out on Highway 6 in the morning. They have
requested that we consider placing a traffic light at that
intersection. I have discussed this matter with Elrey Ash and he
informs me that the intersection of Highway 6 and the main drive
going into Shenandoah Subdivision are not located within the
College Station city limits. The only entity with authority to
install a traffic signal at that location is the Highway
Department. The capital improvements office has submitted a
letter to the Highway Department asking that they study the
traffic conditions at that intersection to determine whether it
warrants a traffic light. I would mention to you that the future
plans for Highway 6 South include some major improvements which
will eliminate the possibility of Shenandoah traffic entering
directly onto Highway 6. In the future it will be necessary for
them to travel to an overpass on Greens Prairie Road to go either
Councilman Boughton
December 22, 1986
Page 2
north or south on Highway 6.
3. EXTRA CHARGES FOR TELEPHONE SERVICE
The resident making the complaint to you indicated that they
must pay fifty cents extra per month for phone service as an out -
of -city charge. Cindy Magoon has discussed this with General
Telephone and they informed her that this is correct. The
telephone company is permitted, through tariffs approved by the
Public Utility Commission of Texas, to charge extra for phone
service that requires a lengthy line extension. Apparently,
Shenandoah Subdivision meets this criteria. This tariff is
established by the Public Utility Commission and the City has no
ability to approve or disapprove the charging of the extra fifty
cents.
4. NO CABLE TELEVISION
The person is correct in informing you that there is no cable
television available in the Shenandoah Subdivision. Cindy Magoon
has discussed this with Mr. John E. Southard, System Manager for
the local McCaw System, and he informs us that this subdivision
does not meet the minimum housing density requirements for
mandatory service according to the City's franchise agreement with
McCaw Cable. However, he does indicate that McCaw will make every
effort to serve the residents of this subdivision at the earliest
possible date. I am not sure what this comment, by McCaw, means.
The earliest possible date could be the year 2000. I think it is
also important to point out that presently our local McCaw Cable
franchise is for sale. I don't envision McCaw making major
capital improvements to the system while it is up for sale. I am
afraid we will have to wait until after the system is sold to a
new cable company before we can realistically expect an extension
to the Shenandoah Subdivision.
5. FLOODING PROBLEMS
The person making this complaint indicates that there are
flooding problems in the subdivision. Furthermore, this person
indicates that they have personally spent seven thousand dollars
to correct the problem at their home. It is my understanding,
from talking to employees of the engineering staff, that there are
serious flooding problems in the Shenandoah Subdivision. It is my
understanding that these flooding problems are caused by the fact
that the subdivision was never completed as planned. This also
means that the drainage improvements were never completed. As a
result there are some flooding problems that will not be corrected
until the subdivision is completed and the drainage improvements
are completed. It is my understanding that the original
subdivider went into bankruptcy. I don't know when a developer
will ever take the initiative to go into that subdivision and
Councilman Boughton
December 22, 1986
Page 3
complete the subdivision or complete the drainage work. Of
course, this brings up the question of what responsibility the
City has to go in and finish out the necessary drainage systems.
Pat, that is about all I know about the complaints that you
have received to date. If, after reading this memo, you still
have questions about the complaints then bring it to my attention
and I will try to get an answer.
WKC:t1r
(1
City of College Station
POLICE DEPARTMENT
POST OFFICE BOX 9960 2611 TEXAS AVENUE
COLLEGE STATION, TEXAS 77840
PHONE 1- 409 - 764 -3600
MEMORANDUM
TO: King Cole, City Manager
FROM: Major Edgar Feldman
SUBJECT: Comparison of Crimes Reported in Bryan/College Station
DATE: December 18, 1986
Attached is a comparison of crimes reported in Bryan and College
Station for the year of 1984 -1985 and the 1st eleven months of
1986. These statistics were obtained from our Records Division
along with Bryan Police Department's Records Division.
Chief Byrd advised rre that citizens who live in the Shenandoah
sub - division have expressed a concern to you, relating to the lack
of patrol in the sub - division. This may be true because of the
location of the sub - division. I will look into this matter and
step up the patrol if necessary.
We have two officers who live in that sub - division, Det. Wally
Johnson and Traffic Officer John Calvin.
REC EVED Er ,
•
M
CABLEVISIOM
December 19, 1986
Mr. William Cole, City Manager
City of College Station
P. 0. Box 9960
College Station, TX 77840
RE: Extending cable service to Shenandoah Subdivision
Dear Mr. Cole:
In order to supply cable television service to the Shenandoah
Subdivision, it will be necessary for McCaw Cablevision to extend our
cable lines approximately two miles. Presently this subdivision does
not meet the minimum housing density requirements for mandatory service
according to our franchise agreement with the City of College Station.
The capital costs involved make the project marginal at best. However,
we will make every effort to serve the residents of Shenandoah at the
earliest date possible.
If you should need any further information concerning this matter, or
any other cable related issue, please feel free to contact me at
846 -9078.
Sincerely,
John E. Southard
System Manager
JES /lsf
3609 TEXAS AVENUE • BRYAN, TX 77802 • (409) 846 -2229
l �
i
CI City of College Station
POST OFFICE BOX 9960 1 101 TEXAS AVENUE
COLLEGE STATION, TEXAS 7 7840 -2 499
December 18, 1986
Mr. Bill Fitch
2108 Southwood Drive
College Station, Texas 77840
RE: Inquiry on the Status of the Wastewater Treatment Plant
Dear Bill:
I understand that you have some questions concerning the status
of the Wastewater Treatment Plant to be located in the South part
of College Station. The Council feels that a Wastewater
Treatment Plant will be needed in the area. The Council has
reviewed several location options. Since then, the Council has
directed the staff to design the plant and put the project out
for bid. I anticipate that it may be late Spring or early Summer
before the bid is awarded.
Yours Very Truly,
(75 r(7\ \
Larry J.---Ringer
Mayor
4el,
RECEIVED DEC 1 E 1986 u CITY OP COLLEGE STATION
, 1 OFFICE OF THE CITY ATTORNEY
P.C. BOX 9960 1101 TEXAS AVENUE
\ COLLEGE STATION, TEXAS 77840-9960
(409) 764 -3515
M E M O R A N D U M
T0: King Cole, City Manager
FROM: Cathy Locke, City Attorney
DATE: December 16, 1986 -1
RE: McCaw Franchise
John Suthern, the B /CS McCaw manager, called. He said he
wanted to review the city requirements for the assignment of the
franchise upon a sale. I have reviewed the franchise provision
and feel it provides some flexibility. Section 11 provides that
"company shall not lease, assign or otherwise alienate this
franchise without prior approval of the City, which approval
shall not be unreasonably withheld." Although not required, I
feel the City can require notice of intent to assign so the city
j5taff can have an opportunity to investigate and /or hold a public
hearing on the proposed assignment. I hope to get back to
Mr. Suthern by the end of the week.
CL:mca
cc: Cindy Magoon
Dian Jones
Ali. l!
City of College Station
P OST OFFICE BOX 9960 1 101 TEXAS AVENUE
CId '
COLLEGE STATION, TEXAS 77840 -2499
MEMORANDUM
TO: King Cole, City Manager
Ron Ragland, Assistant City Manager
FROM: Alfred Miller, Director of Public Services
DATE: December 22, 1986
SUBJECT: Solid Waste Collection Schedule for Christmas Holidays
Commercial solid waste collection will observe the following schedule.
Wednesday - December 24th: Regular collection
Thursday - December 25th: No collection service (Christmas Day)
Friday - December 26th: Regular collection
Saturday - December 27th: Regular collection
Residential solid waste collection will observe the following schedule.
Wednesday - December 24th: No collection service (Christmas Eve)
Thursday - December 25th: No collection service (Christmas Day)
Friday - December 26th: Regular collection
The Landfill will observe the following hours of operation.
Wednesday - December 24th: Open 9:00 a.m. until 12 noon (regular sch.)
Thursday - December 25th: Closed Christmas Day
Friday - December 26th: Will be open until all residental collection
has been completed (close at approximately
2:30 p.m.)
Saturday - December 27th: Open 9:00 a.m. until 12:00 noon (regular
schedule)
The above information has been reported to the news media.
(.1 City of College Station
POST OFFICE BOX 9960 1101 TEXAS AVENUE
COLLEGE STATION, TEXAS 77840.2499
December 11, 1986
MEMORANDUM
TO: King Cole, City Manager
FROM: Elrey B. Ash, Director of Capital Improvements y
RE: Widening of State Highway 30 (Harvey Road)
Attached you will find a memorandum from David Pullen referencing
word he received from Mr. Frank Shenkir Resident Engineer
regarding this project. Should you have any questions after
perusal of Mr Pullen's memo please feel free to call.
CIA City of College Station
POST OFFICE BOX 9960 1101 TEXAS AVENUE
COLLEGE STATION. TEXAS 77840-2499
December 9, 1986
MEMORANDUM
TO: Elrey B. Ash, Dir. Capital Improvements
FROM: David J. Pullen, City Engineer i2)
RE: Hwy. 30 SDHPT Widening Project Texas Avenue - Hwy. 6
Today I spoke with Frank Shenkir Resident Engineer regarding the
above project schedule. I was informed work has been stopped
until March, due to adverse weather effects on the paving. The
State has had to increase the scope of the pavement restoration work
because of excessive pavement deterioration.
It's my understanding that the barrels will be removed, lanes
striped and traffic permitted to use the entire facility during
the interim 10 -12 weeks of work stoppage. I have asked Mr.
Shenkir to send me a letter explaining the reasoning behind the
work stoppage, what we can expect during the stoppage and when we
might see work commence again.
- FY)
1 December 86
Michelle O'Brien
Department of Accounts
City of College Station
1101 Texas Avenue
College Station, TX 77840
Dear Michelle:
On behalf of the Arts Council of Brazos Valley, I would like to request the
second quarter allocation of $22,500 for FY 87.
Highlights during August included StageCenter's Key Largo and the opening of an
exhibit, "Texas: Art on the Road," sponsored by the Arts Council at Foleys. The
exhibit featured works promoting Texas institutions, including OPAS, an Arts Council
member group. The Arts Council board and staff also participated in the Texas Arts
Council /Texas Commission on the Arts Regional Meeting in Temple.
September saw a StageCenter melodrama grace the boards. The Arts Council also of-
fered a free Publicity and Promotions Workshop to help member groups in their market-
ing efforts. The "Raven and the Eagle" opened at. RepublicBank A &M and ran through
October.
Performances in October featured the Brazos Valley Symphony Orchestra in a Collage
Concert. Arts Council board and staff participated in the Texas Arts Council fall
conference and Booking Exchange in Dallas.
During this time the Arts Council allocations committee met and awarded approxi-
mately $47,000 in direct grant funds to arts groups. The Council also funded a
start -up art project in College Hills Elementary designed to give over 1200 students
hands -on art instruction. An exhibit called ChildArt from this project in on dis-
play in the Arts Council offices until December 15.
The Arts Council is also participating in a program to subsidize handicapped persons
who use the Brazos Transit van to attend Brazos Valley Symphony concerts.
The Arts Council continues to grow and expand services despite tough economic times.
This is due in large part to the generous local support from the City of College
Station. Our city is quickly gaining a formidable reputation for its strong support
of community arts. The Arts Council is deeply appreciative.
Sincerely,
/
Kass Prince
Acting Director
Enclosures
0 \c it
ti;; i' , ', , .I I 1 . I "' 309 2b8 .. ,-
xc: The Honorable Larry Ringer, Mayor
-/William "King" Cole, City Manager
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CI City of College Station
POST OFFICE BOX 9960 1 101 TEXAS AVENUE
COLLEGE STATION, TEXAS 77840 -2499
1
December 8, 1986
MEMORANDUM
To: King Cole, City Manager
Ron Ragland, Assistant City Manager
Elrey Ash, Director of Capital Improvements
Dian Jones, City Secretary
Cathy Locke, City Attorney
From: Jim Callaway, Assistant Director of Planning \`
Subject: Zoning application /action status report.
Attached is a report giving the status of all pending zoning
actions as of December 8, 1986.
Zoning Action Status Report
Week Beginning December 8, 1986
City of College Station Planning Division
Applications Received:
NOTE: No rezoning hearings will be scheduled for Council
consideration during the month of December.
Case No.: 86 -707 Applicant: Stabler Sign Co. for C.S.I.S.D.
Request: Conditional Use Permit to allow the placement of a
freestanding sign at the A &M Consolidated High School
campus.
Location: Northeast corner of the intersection of Welsh Ave. and
F.M. 2818.
P &Z Hearing Date(s): December 18, 1986.
Council Hearing Date(s): This item will not be heard by the
Council unless the Commission's action
is appealed.
Staff Position: Pending.
Problems, Special Considerations:
The sign regulations in the Zoning Ordinance allow
conditional uses (such as the school) to request signage
that complies with the district regulations of a district
other than that in which the use is located. The applicant
has requested a use permit to allow signage to be placed in
accordance with the regulations for commercial zoning.
There should be no problem in meeting the requirements of
Section 12.3.N. of the sign regulations at this type of
location.
Applications Pending:
Case No.: 86 -706 Applicant: Holster & Associates
Request: Conditional Use Permit for City of College Station Fire
Station No. 3.
Location: Lot 19, Sandstone Addition (1700 Sebesta Road).
P &Z Hearing Date(s): Beeember 4; 19867 January 15, 1987.
Case No. 86 -706 continued:
P &Z Action: The Commission tabled consideration of this item
pending further information regarding site selection
and operation of the facility. The Commission
suggested that relevant staff meet with area
residents to attempt to address neighborhood
concerns.
Council Hearing Date(s) : This item will not be heard by the
Council unless the Commission's action
is appealed.
Staff Position: This project was reviewed by the Project Review
Committee on November 12, 1986. The PRC
recommended approval of the request with 11
conditions. PRC report on file in Planning
Division.
Problems, Special Considerations:
Several residents of the Emerald Forest subdivision spoke in
opposition to this request at the December 8, 1986 Planning
and Zoning Commission hearing.
Case No.: 86 -705 Applicant: Christ Holy Missionary Baptist
Church.
Request: Conditional use permit for development of a new church.
Location: Lots 34, 10. and 11, Block 2, McCulloch Addition.
(1117, 1119 Arizona, 1120 Phoenix)
P &Z Hearing Date(s): Not scheduled, pending receipt of revised
site plan.
Council Hearing Date(s): This item will not be heard by the
Council unless the Commission's action
is appealed.
Staff Position: Project Review Committee recommended approval of
site plan on October 1,1986.
Zoning Action Status Report Week Beginning December 8 Page 2
Case No. 86 -705 continued:
Problems, Special Considerations:
Requests for a Conditional Use Permit to allow the
development of a church on these residential lots were
denied by the Commission on May 5, 1983 and on May 3, 1984.
NOTE: P &Z approved proposed use of lots on October 1.
Approval of site plan was tabled pending revision of plan to
provided better circulation.
The applicant's representative has advised that a revised
site plan will be submitted. The applicant allowed the
appeal period to lapse before revisions were prepared. No
appeal was received.
•
Zoning Action Status Report Week Beginning December 8 Page 3
7 In
RRr ,-)7r ! FYI
City of College Station
POST OFFICE BOX 9960 1 101 TEXAS AVENUE
\ / COLLEGE STATION, TEXAS 77840-2499
December 16, 1986
M E M O R A N D U M
TO: Mr. King Cole; City Manager
FROM: Douglas W. Landua; Fire Chief 44°
SUBJECT: Charitable Collections In T
College Station
Reference is being made to the memo I received from you dated
12- 15 -86. In your memo you requested information as to whether
or not the College Station Fire Dept. has ever contracted with
outside charitable collection agencies for the purpose of col-
lecting contributions.
As to my knowledge, we have never contracted with any agency
for the purpose of collecting contributions.
We have participated in the following two (2) charitable organ-
izations.
1. Muscular Dystrophy Assoc.: Once a year the C.S.F.D.
goes out and collects donations for MDA, all donations
are given to MDA. We call it, "Fill- The - Boot ", which
is normally done on a Saturday, when all C.S.F.D. per-
sonnel are stationed at different locations throughout
College Station. We use fire dept. trucks and ambulances
and everyone is in uniform.
2. Shriners Burn Center: In 1983 and 1984 the C.S.F.D. and
Bryan F.D. played football against each other with all
proceeds going to the Shriners Burn Center. The C.S.F.D.
went out and collected donations from businesses and the
public in the form of selling tickets to the game and
for advertisement ads for the printed programs.
If you have any additional questions, please contact me at any-
time.