HomeMy WebLinkAbout1981 BCCC/RSVP Minutes and NotesBRAZOS COUNTY COMMUNITY COUNCIL
The Brazos County Community Council board met at noon October 13, 1980
in the regular meeting room. Mrs. Lila Lane presided. Others in attend-
ance were Mr. D.A. Anderson, Mr. Eldon Calloway, Mrs. Henryetta Doak,
Mr. C.E. Gatlin, Mrs. Topaz Hughes, Dr. R.D. Lewis, Mrs. Judy Phillips,
Mrs. Shirley Pl--i.pp, Mrs. LaVerne Skinner, and Mr. Jim Thompson.
Minutes of the previous meeting were corrected to show it is the RSVP
14 -month budget: w Mrs. Plapp reported ACTION has approved. M . Calloway
MOVED, Mr. Anderson seconded, the minutes be approved as corrected.
MOTION PASSED.
Mr. Anderson reported Mr. John Leonard has agreed to be on the board.
Mrs. Hughes presented the Treasurer's report. A copy is attached to the
original of these minut ;es. Balance on hand October 1 was $_'1 , 500.32.
Mrs. Skinner gave the I &R report: 87 individuals served; unable to assist
12 due to lack of funds for rent, utilities, and medical bills; 133 van
passengers; 863 passenger rides; and 1726 passenger- trips. About 75 calls
per day are made for telephone reassurance. There were five applications
for Jobs Unlimited last month. Most calls are for babysitters.
Mr. Anderson MOVED, seconded by Mr. Thompson, acceptance of the Treasurer's
report and that of I &R. MOTION PASSED.
Mrs. Hughes reported a new I &R brochure is in process of being prepared
for the printer.
Mrs. Plapp distributed copies of proposed position des
project director, volunteer coordinator, and secretary
which have been approved by the RSVP Advisory Council.
each board member should review these proposals during
discussion at its next meeting. Copies are to be sent
along with minutes.
;riptions for RSVP
receptionist,
It was AG MED
the month, for
to absent members,
Mrs. Plapp gave the RSVP report for September: 344 volunteers of which
306 were active and served 6231 hours in 33 stations. This represents
a cost of 58.4 per hour and 18.6% local match.
Dr. Lewis MOVED, seconded by Mr. Calloway, Mrs. Lane be authorized to sign
the annual RSVP contract from the Governor's Committee on Agi.nm for state
money. MOTION PASSED. Mrs. Plapp said this represents about 10,000
and is similar to last yearts contract but a bit more specific.
She reported the RSVP recruitment social was very successful. There is
a goal of at least twenty new volunteers by December 31.
Mrs. Plapp also reported the Albuquerque trip was very worthwhile and her
expenses are to be paid by the local RSVP.
On November 12 and 13 she will be at ACTION's regional meeting in Dallas,
going as a regional working committee member and her expenses will be
paid by ACTION.
The Senior Citizens festival is November 1.
_2_
1 1
Nursing homes ombudsman program is not yet set up although some states,
have had theirs for two years, according to Mrs. Plapp.
In 14ay RSVP ai the Arts Council of Brazos Valley will cosponsor an
exhibit pertain'...g to arts and the older citizen.
Dr. Lewis reported Brazos County Extension Committee on Aging has a
special project under development concerning the elderly as victims of
crime.
He announced a meeting to be held with Representative Presnal on
November 13 at 10 a.m. at First Federal. He has arranged for representa-
tives from nine senior citizens groups to attend. Those from BCCC are
Mrs. Lane, Mrs. Hughes, Mrs. Skinner, Mr. Anderson, Mr. Rees, and Mrs.
Phillips. Dr. Lewis plans to arrange a similar meeting after November 4
with the newly elected senator. He hopes to get a copy of proposed
legislation concerning senior citizens when completed.
Mrs. Hughes said applications are available for delegates to the state
Conference on Aging and must be submitted before November 4. From these
delegates will be chosen those to the White House Conference.
Mr. Anderson expressed concern that more current statistics are not
available on numbers in Brazos County of the aged and those on food
stamps, etc.
Respectfully submitted,
Judy Phillips, Secretary
NEXT MEETING: November 10
BRAZOS COUNTY COMMUNITY COUNCIL
Tne Brazos County Community Council board met at noon November 10, 1980
in the regular meeting room. Mrs. Lila Lane presided. Others in
attendance cue ~e T D.A. Anderson, Mr. Eldon Calloway, Firs. Henryetta
Doak, Mr. C.z. Satlin, Mrs. Topaz :Hughes, Dr. R.D. Lewis, I:ir. `vdalter
Manning, Mrs. Judy Phillips, Mrs. Shirley Plapp, Krs. Laverne Skinner,
and Zrs. Aline Snyder.
Mr. Anderson MOVED, seconded by Mr. Gatlin, minutes of the previous
meeting be approved as mailed out. MOTION PASSED.
Mr. Calloway MOVED, seconded by Mr. Anderson, approving RSVP Positions
Descriptions. MOTION PASSED. Copies are attached to the original minutes.
Mrs. Hughes reported she had met with Lamar Hankins, managing lawyer
for Gulf Coast Legal Aid which serves seven counties. They do not
handle criminal cases. Clients must pay court fees, but no charge
is made for participating lawyers' services. However, income guidelines
are used. She felt comfortable with the information she received.
Mrs. Hughes also met with people at the Health Services Clinic and had
a very unfavorable report to make about that organization which is
under investigation by medical and health associations and the Better
Business Bureau. The Clinic does not have a Provider number so BCCC
is not furnishing transportation.
Mr. Manning presented the ` Report, a copy of which is
attached to the original of these minutes. Balance on hand November 1
was $5,498.88.
Mrs. Skinner gave the I &R report for October: 96 individuals served;
unable to meet needs of 16 because of lack of funds for rent, rent
deposits, hospital bills, and heating appliances; 185 van passengers
served; 1077 passenger rides; 2154 passenger trips; 10 unable to ride
because the vans were full; 873 incoming calls; and 294 outgoing calls.
Telephone Reassurance has 78 individuals enrolled. There were
1632 phone calls made and 8 Outreach visits.
Mrs. Snyder MOVED accepting these two reports (Treasurer and I &R).
Seconded by Mrs. Doak. MOTION PASSED.
Mrs. Plapp gave the RSVP volunteer report for September: 350 volunteers
of which 309 were active and served 6255 hours in 34 stations. This
represents a local match of 20.2% and a cost of 62.3¢ per hour.
She also presented the RSVP Financial report for September and October,
and made available the quarterly program report to ACTION.
Mr. Anderson MOVED, seconded by Dr. Lewis, the Chairman of BCCC be the
representative of BCCC to work with the RSVP Finance Committee and
approve the rebudgeting which must go to ACTION about December 1.
MOTION PASSED.
Mrs. Plapp reported a successful Senior Citizens Festival with about
450 in attendance. All food was donated. Julie Richards of the
Welfare Department was in charge of getting these donations.
_2_
Mrs. Hughes reported on the State I &R meeting in Dallas, which
she said was very beneficial. She has submitted the I &R brochure
to the printe-r. Some changes were made on it based on ideas
received from the Dallas meeting.
Mr. Anderson reported he has been consulting with Don 'Dale of Pooh's
Park in an effort to work out an arrangement whereby the Park would
be open free of charge sometime each week for retirees and nursing
home residents. There is to be another meeting with Mr. Dale
at 9 a.m. November 19 and it is hoped representatives of these
groups can attend. It was pointed out van service is not available
for such an arrangement.
Dr. Lewis announced a meeting to be held with Senator Caperton on
November 14 at 10 a.m. similar to the one already arranged with
Rep. Presnal.
Dr. Lewis made available copies of the report of the Special Senate
Committee on Deliveries of Human Services. He has ordered 50 copies.
He expressed disappointment in that only items 27 through 33 relate
to aging. More interesting, he felt, is Lyle Hammer's statement
of legislative goals for older Texas citizens based on a.statewide
survey. Dr. Lewis will have copies made. He distributed copies
of 10 Guideposts for Living.
The RSVP Advisory Committee has submitted the names of Myrtle Garrett,
L.L. Womack, and D.A. Anderson to the State for the ;Thite House
Conference on Aging. These names are also being submitted to our
U.S. Senators and Congressman Gramm.
Respectfully submitted,
Judy Phillips, Secretary
NEXT MEETING: December 8
BRAZOS COUNTY COI'IMUNITY COUNCIL
The 3razos County Community Council board met at noon December 8, 1980
in the regular meeting room. Mrs. Lila Lane presided. Others In
attendance were Mr. D.A. Anderson, v Irma Benavid.es, Mr. Eldon
Calloway, Mrs. Her_ryetta Doak, Mr. C.E. Gatlin, Mrs. Topaz Hughes,
Dr. R.D. Lewis, Mr. Walter Manning, Mrs. Judy Phillips, Mrs. Shirley
Plapp, and Mr. dolly Rees.
Mr. Anderson MOVED minutes of the previous meeting be approved as moiled
out. Mr. Gatlin seconded. MOTION PASSED.
Firs. Hughes announced she had just received a
of a patient to Giddings for dialysis today.
find an RSVPer to fill this request.
Mr. Manning presented the Treasurer's Report,
to the original of these minutes. Balance on
$5,065.33. Mr. Anderson MOVED accepting the
Mrs. Doak. MOTION PASSED.
request for transportation
Mrs. Plapp will try to
a copy of which is attached
hand December 1 was
report. Seconded by
Mrs. Hughes reported she has received the I.2 -R brochures from the ?printer
and is pleased with them.
She gave the November I &`L report: 68 individuals served through IRZR and
11 through outreach; unable to serve 12 because of lack of funds for
heaters, medical bills, and utilities; 779 incoming calls; 204 outgoing
telephone calls; 170 individuals transported; 842 passenger rides;
1684 passenger trips; unable to serve 17 since the vans were filled
on the days they had appointments; 75 telephone reassurance calls made
daily; a total of 1244 calls made during November; 10 outreach visits
made under this program; and 6 job referrals made through Jobs Unlimited.
Mrs. Hughes said most requests filled through Jobs Unlimited are from
Church nurseries. There are many requests for live -in companions but
these are hard to fill although the pay is good. There is good record
keeping for those eligible to ride the vans. She is not sure whether
she or Roadrunners are covered by BCCC insurance for automobile accidents
when on business for BCCC. Mrs. Plapp said RSVP passengers are covered
when enroute to or from their RSVP assignments.
Mrs. Plapp distributed copies of the RSVP Financial Report for the period
ending 11/25/80. A copy is attached to the original of these minutes.
She was unable to meet the December 1 deadline for the adjusted 14 -month
budget, but will have it ready to discuss with Mrs. Lane this week.
Mrs. Plapp doesn't think the total amounts will change.
She also gave the RSVP volunteer report for October; 354 volunteers
of which 311 were active and served 6279 hours in 36 stations. This
represents a local match of 64.2% and a cost of 72.2¢ per hour.
She listed the nominees approved for the RSVP Advisory Council with
their terms of office:
1/1/81 - 12/31/82 -- Cynthia Desmond, Clara Huggett, Glenn Jones,
Claire Malone, Ranney McDonald, Ruth Morales, Linda Pringle,
A.G. Searcy, Anne Sterling, Edna Tarrow, Gurtha Turner, C.P. Vass
T o fill vacated one -year seats 1/1/81 - 12/31/81: Irene Buentello
and Geraldine Hester
Mildred Gandy will be the chairman for the next year, John Rogers
will be the Vice- Chairman, and. Secretary will be Ruth Morales.
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Mrs. Pla.pp outlined plans for the RSVP Christmas caroling December 11
at Crestview and the party following at the Central Church of Christ.
She announced RSVPer Lester Womack has been appointed delegate to the
Larch White douse Conference on Aging in Dallas. Firs. Velasquez and
Mrs. Hughes were also appointed, and Mr. Anderson is an alternate.
Tars. Plapp reported State Senator -elect Kent Caperton was at the last
RSVP Advisory Council meeting.
Dr. Lewis reported on the conferences with IyTr. Caperton's assistant
Glenn Maxey and with Rep. Presnal. Notes taken at these meetings
have been distributed to several concerned people. Mr. Caperton indi-
cated later he has been assigned to the committee which will consider
a generic drug bill. Rep. Presnal indicated recently he is working on
some of the requests made by the senior citizens groups.
Dr. Lewis also reported on a significant meeting on November 17 with the
state president of the legislative committee for AARP and KRTA who
distributed copies of "How A Bill Becomes A Law" and who gave a report
of the summary of the state -wide survey about preferences for legislation.
Dr. Lewis announced Vivian Blair will be replacing himself as legislative
chairman for AARP and NRTA.
Mrs. Benavides agreed to contact Congressman Gramm's office to try and
arrange a meeting with him and senior citizens' groups so he can
explain the bill he's sponsoring pertaining to Medicare patients who
enter nursing homes having to assign their property to the state.
Mrs. Lane urged everyone to be aware and learn more about the bill
pertaining to tax on social security.
Respectfully submitted,
Judy Phillips, Secretary
NEXT MEETING: January 12
r g- P ROGRA M Wd
of the Brazos Counly Community Council
Room 310 Varisco Building - Bnlan, Texas 77301
713 - 822 - 2`712
January 8, 1 °81
Memo to: Brazos County Community Council Board Members
From: Shirley Plapp, RSVP Director _ ic,
Subject: 1981 RSVP Fiscal Policies and mended revisions for.
RSVP Personnel Practices
The enclosed policies need to be cor:sidered by the BCCC Board, Numbers
1 -5 of the Fiscal Policies have previously been authorized by the Board_
and are contained our newly approved grant app,licati.on. Item 6 re .t.er
aces a longstanding process.
The attached Personnel Practices contain two minor revisions recommended
by the RSVP Advisory Council at its January 6, 1981 meeting.
The first revision is in item 2. Delete the wording in parentheses and
substitute "members of the RSVP staff ".
The second revision is in-item 3.a. Delete the wording in pare.nthe.ses and
substitute "beginning with the 45 year of continuous employment eleven
days annual leave shall be grante- d� -- Fo.r each year of continu,ouj employment
there after, one additional day of annual leave shall be granted up to a
maximum of 15 days total annual leave ".
of the Bra1-c:s County Community Council
Room 310 Varisco Building - Bn /an, Telxas 77301
7 113 3
RSV FISCAL POL ICIES
Januar 1, 1981-Decem 31, 981
1. Personnel Compen
a. The compensation of Shirley Plapp,RSVP Directcr,shal]_ be $14,578
per annum for the year beginning January 1,1981 and ending December
31 ,1 981 .
b. The compensatio7, of Jani° Velasquez,RSVP Volunteer C ordinatcr,shali
be-59,571 per gr+num for , the year beginn -ing January , 1981 and end -
ing December 31, 1 981 .
c. The compensation of Lillian
be $7,280 per annum for the
ing December 31, 1 981 .
Feldon,RSVP Secretary /Receptionist shall
year beginning January 1; 1981 and end-
2. Pers Fringe Benefits
a. The grantee FICA,employers share,for RSVP staff shall be provided in
the RSVP budget.
b. Workmen's Compensation for RSVP staff shall be provided in RSVP budget.
c. Staff participation in retirement and /or insurance plans are an aval-
able option for which budgeted funds are authorized.
3.. Poli
a. The authority for RSVP conference travel is authorized by ACTION and
approved by BCCC president or his /her designee.
b. Monies for conference travel in the RSVP budget shall include the
following conferences: one regional and three others during the ninth
year. These meetings include expenses of $35 per di.em.with a maximum
of S20 per trip for miscellaneous expenses. Transportation to these
conferences would be by public carrier or automobile. Re= rbursement
would be given upon receipt cf public carrier vouchers and /or mile -
age records at 200 per mile.
c. Local staff travel shall be reimbursed monthly at 200 per mile rate
for actual miles traveled.
4. Spa cE Cost
a. Office space for RSVP quarters shall be $291.20 per month cash and
$72.80 per month in -kind from the Varisco EstatE.. These rates will
be in effect from Januar. 31, 1981 to December 31, 1 981 .
Over
RETIRED SENIOR VOLUNTEER PROGRAM
of the Brazos County Community Council
Room 310 Varisco Building - Bryan, Texas 77301
713 - 022 - 2712
PERSONNEL PRACTICES
Revised March 12, 1979
1. Salary and Fringe
a. RSVP staff :salaries and fringe benefite shall implement those
stated in the RSVP annual grant application as approved by
the BCCC Executive Board and authorized by ACTION.
b. Following the termination of an RSVP staff member, compen-
sation and benefits shall be reviewed by the BCCC Supervisory
Committee before employment of replacement staff members.
Their recommendations will be made to the BCCC Executive
Board.
2. No Compensator Time shall be allowed for (Director or Administra-
tive Secretary
3. Staff Leave
a. Annual leave shall number 10 regular working days per project
year to be taken during that project year. Following three
years or more of continuous employment, one additional day
of annual leave per project year shall be granted to project
staff for each year worked, up to a maximum of 15 days an-
nual leave per project year to be taken during that project
year) The project staff shall stagger annual leave with a
notification of such planned leave to the BCCC President or
his /her designee, and the RSVP Advisory Council Chairman.
A monthly record shall be kept by the project staff.
b. Sick Leave shall number one day per month and may be advan-
ced or accrued up to 12 days for each project year and may
accumulate up to 30 days.
C. Holidays shall number 10 days per year for each project year,
as follows:
1.
New Year's Day
January 1
2.
President's Birthday
3rd
Monday in
February
3.
Easter Holiday
will
be Good
Friday
4.
Memorial Day
4th
Monday in
May
5.
Independence Day
July
4th
6.
Labor Day
1st
Monday in
September
(0 u e r-)
BRAZOS COUNTY COMMUNITY COUNCIL
The Brazos County Community Council board met at noon January 12, 1981
in the regular me' ing room. Mrs. Lila Lame presided. Others in
attendance were Mr. D.A. Anderson, Mr. Eldon Calloway, Mrs. Henryetta.
Doak, Mr. C.E. Gat;-in, - Mrs. Lucile Gould, Mrs. Topaz Hughes, .
Mr. Walter Ma.nr_ing, Mrs. Judy Phillips,'Mrs. Shirley Plapp, Mr. Holly
Rees, Mrs. Aline Snyder, and Mr. Jim Thompson. Also present was
Mr. Reggie Clue! °ts, a representative from radio station.KAGC.
Mr. Anderson MOVE_- 'minutes of the pre I ous meeting be approved as
mailed out. Mr. MarLiing seconded. M PASSED.
Mr. Manning gave the�-rreasurer's repo2A. Balance on hand January 1
was 4 Mr.`salloway MOVED the report �e accepted. Seconded
by Mrs. Gould. MOTION PASSED. I '`�_
Mrs. Hughes gave the I &R Report for Deb\)ilbur: 81 individuals served;
unable to help 19 because of lack of K for medical and utility
bills and fare for trying to get home for Christmas; 1418 telephone
calls made; and 900 passengers served on transportation with 1800
passenger trips. Mrs. Snyder MOVED, Mrs. Doak seconded, the report
be accepted. MOTION PASSED. Mrs. Hughes said there is no follow -up
on referrals for Jobs Unlimited. There are not many potential
employees.
She gave out copies of the new I &R brochures which are distributed
through Head Start, Health Department, Police Departments, Churches,
individual doctors, and low- income people who don't have phones.
I &R income depends partly on number of ' -telephone calls received.
Only 750' copies of the 3000 ordered have been received from the
printer. The other I &R brochure is distributed in public places
and doctors' offices.
Mrs. Plapp reported she will have the RSVP end -of -yeas reports
at the next BCCC meeting, however she believes all goals were met
for the 14 -month period.
She gave the December report: 363 volunteers of which 312 were
active and served 6442 hours in 31 volunteer stations. This
represents a 58% local match and 6 per volunteer hour worked.
Mrs. Plapp had mailed to all BCCC Board members copies of proposed
1981 RSVP Fiscal Policies and recommended revisions for RSVP
Personnel Practices. Mr. Calloway MOVED, seconded by Mr. Anderson,
approving the RSVP Fiscal Policies for 1/1/81 - 12/31/81. MOTION
PASSED. Mr. Calloway MOVED, seconded bj Mrs. Gould, deferring
approving the section on Staff Leave oi' RSVP Personnel Practices
until the RSVP Director can present rewording at the next BCCC
meeting, incorporating suggestions made. MOTION PASSED.
Mr. Anderson MOVED, seconded by Mrs. Skinner, that Mr. Womack
continue as RSVP Fiscal Agent. MOTION PASSED.
_7_ 1
Mrs. Plapp reported the ACTION grant proposal papers which had
been submitted to the State Program officer were lost, and RSVP
employees cannot e paid on time this month as it usually takes
three weeks to get the money after approval of the grant by
ACTION.Mr. Anderson MOVED, seconded by P Manning, that Mrs. Lane
write the State Director of ACTION asking that matters be expedited.
MOTION PASSED.
Mr. Thompson TVIOV 'D the RSVP Director work out with Mr. Woma.ck the
paying, of RSVP em®-�vr.;,ees at the regul=ts time. Seconded by
Mr. Anderson. M0TI0ty PASSED. -s
} Respectfully submitted,
i J Phillips-, Secretary
NEXT MEETING: February 9:.
�1
a � t r � (�j
ETA ED E Ni ;, -- : �i Y�USoa �.L i ii.J A P
o - the Brazos :UVIb COMIMIATlit-k/ COUncil
R00.T, 310 Varisco 3 1 1d Sno . Bryan, Tex@s 77801
713 - 822 - 2712 -- -- 13 - 323 - 5543
9, 1981
PERSONNEL FRACTILES REVIEICN'c
The RSVP Advisory Council, at its meeting on Febuary 3, 1981, agreed
to recommend to the BCCC Board the revisions tc Pelsonnel. Practices
as shown below.
The r.evisjens are it items 2 and 3. The wcrds in brackets in iten 2
would be r.enoved and the substitute wordirg, shown here as under-
1i re el. ...menbers_ of the RSVP staff Also in item,, 3, the second sen=
tence taould be delet- y,d(shown in brackets[] with the view sentence un-
der) i rec' to read; Foll owz.ng_cne mono _of continuous emp�.cyment�_ staff
will be eligible_ for accrual_ of_ six_ and two th-_rds_ hours annual leave
per rronth wh i-ch _ may be_ advanced wi.th_admi nist_rat:ive__apj,roval_,_ o a ccrued !
dur irq thaL_pr.ojec�L_ year. Beg in _with _the r
r fourth_yea_of_cortinucus
emoloym _fie ven_day -, ual_ leave_ shall be_graDted ^ _ Fcr_ each year of
con�Linuous _employment__t:hereaf�t:er. one additional davof annual. leave
sh,- -J I tc_a_mari_um of_15._ days .__total- annual_ leave to be taken
duri n,g_tl-at_project_ . y_ear. ,
Sub? ttEd tc and approved by BCCC Executive Bcar.d on Febuary 9, 1981
Shirley F=1:app ���� Lila Lane
RSVP Director BCCC President
BRAZOS COUNT Y CONi1U1` ITv COUNCIL
IFne Brazos County Community Council Bo=ard met at noon February 9, 1981
in the regular meetin room. 7rs. Lila. Lane presided. Others in
attendance were: Mr. Anderson, Mr. Eldon C_ Noway, Mrs. Henryetta
Doa!; :, Mr. C.E. Gatlin, Mrs. Lucile Gould, Mrs. Top az Hughes, Dr. R.D.
Lewis, ' Walter Manning, Mrs. Judy Phillips, i4rs. Shirley Pla.pp,
Mr. dolly Rees, Mrs. La.Vern.e Skinner, and Mrs. Aline Snyder.
{iinutes of the previous meeting were corrected to shotT that Mrs. Snyder,
rather than Mrs. Skinner, seconded the motion pertaining to Mr. Womack's
continuing as RSVP Fiscal ASent. Mr. Anderson P the minutes be
approved as corrected. Seconded by Mrs. Doak. MCTTOT PASSED.
Mrs. Plapp reported the letter was sent concerning the ACTION grant
proposal The funds were received on Ja,nua_.r_ y 26 and. her salary was held,
up only one day, with other staff salaries being paid on time.
Mrs. Plapp circulated copies of a memorandum recommending revisions in
the RSVP Personnel Practices as agreed to by the RSVP Advisory Council
on February 3. A copy is attached to the original of these minutes.
Mr. Anderson MOVED a.doptins the wording as shown on that memorandum.
MOTION PASSED after being seconded.
Mr. ;'Manning gave the Treasurerts Report. Balance on hand February 1
wag 45,800.61. Mrs. Hughes pointed out these funds are in three different
banks. Mr. Calloway MOVED, seconded by Mrs. Gould, the report be
accepted. MOTION PASS:U
Mrs. Skinner presented the January I&R report: 93 individuals served;
unable to assist 16 because of lack of funds for rent, utility bills,
and low -cost housing; 6 individuals served through Outreach; 99 served
by 'transportation; 2263 van trips made; 70 enrolled in Telephone Re-
assurance; 1425 calls made; and 7 individuals assisted in Jobs Unlimited.
Mr. .Anderson made the following MOTION: Be it resolved this Board go
on record as comn- ending Topaz Hughes for the help she gave in enabling
a destitute family to return to North Carolina,. Tor. Gat'1in seconded.
140TION PASSED.
Mrs. Plapp presented the December and January RISVP Financial Reports,
copies of which are attached to the original of these minutes. She said
the report for the 14- months ending December 31 will be presented at
the next Board meeting, and hopes the books will be audited by then.
She also gave the 14-month volunteer report 363 volunteers worked
78,129 hours in 46 volunteer stations. There was a 46':� non - federal
match and the costs were 68X per hour. Goals were reached.
Dr. Lewis reported that at the last
asked to continue as representative
Committee had met earlier today and
does not contribute to RSVP.
RSVP Advisory Council meeting he was
to - the BCCC board. The Finance
expressed. concern the City of Bryan
Mrs. Gould MOVED, seconded by Mr. Manning, accepting the reports from
RSVP and the Committee on Aging. MOTION PASSED.
Mrs. Hughes reported Mrs. Irma. Bena.vides had contacted Congre Phil
Gra.at office about dates at which he might speak on issues involving
- 2-
senior citizens. Because the two choices were unacceptable, IRrs. T
wrote asking for an April date. His assistant will call when the calendar
is made up. Mrs. Hughes suggested to the board an April meeting night
be combined with BCCCts annual meeting. There is a possibility of
holding the meeting in the new senior citizens' building.
Mrs. Plapp announced a March 24 celebration in Austin of RSVPt s Tenth
Anniversary. A bus is being chartered locally to take RSVPers. She
Plans to have a fund raising for this project.
Mrs. Plapp is chairman of the RSVP Legislative Committee and is heavily
involved in getting appropriations. She has met with Rep. Presnal and
he was encouraging. There are 31 RSVP offices in Texas and they are writing the Governor and legislators. The local office receives .;10,000
P.rnually from the state. Four years ago RSVP was not in the state budget.
Hrs. Plapp and Mrs. Lane will work together on contacting public schools
in an effort to have a Foster Grandparent progra:. These programs have
been in effect over 15 years. RSVPers could benefit as the grandparents
receive pay if they are at the poverty level. Children in Special Educa-
tion and abused children would particularly benefit.
Dr. Lewis wanted to go on record as thanking Mrs. Skinner for her part
in transporting Mrs. Lewis from Sherwood recently.
He called.attention to several articles in "'Rie Older Texan." The
Governor's Committee on Aging has received a 552,650 grant to implement
a Model Statewide Service Data Reporting System. The project will
develop a comprehensive statewide management information system util-
izing computer technology. Dr. Lewis felt Texas - A data processing
system might be used.
Mrs. Hughes announced Don Dale is going to provide Pooh's Park facilities
free of charge to senior citizens and retirees beginning March 18,
'930 -12 every third Wednesday. Mr. Anderson made arrangements for the
meeting with Mr. Dale.
Respectfully submitted,
Judy Phillip;, Secretary
Note: Mrs. Lane's telephone ;� has been changed to 775-6870•
NEXT MEETING: March 9
BRAZOS COUNTY COMMUNITY COUNCIL
The Brazos County Community Council Annual Business Meeting was held
at noon April 13, 1981 in the Varisco Building. Mrs..Lila Lane presided.
Others in attendance were: Mr. D.A. Anderson, Mr. Eldon Callorray,
Mrs. Henryetta Doak, Mr. C.E. Gatlin, Mrs. Lucile Gould, Mrs. Topaz
Hughes, Mr. L.S. Keene, Dr. A.D. Lewis, Mr. Walter Manning, I-1rs. Judy
Phillips, Mrs. Shirley Plapp, Mrs. LaVerne Skinner, Mrs. Aline Snyder,
and Mr. Jim Thompson.
Mr. Gatlin MOVED minutes of the previous meeting be approved as mailed
out. Seconded,by Mr. Anderson. MOTION PASSED.
Mr. Calloway MOVED the slate of officers and board members as presented
by the Nominating Committee at the previous board meeting and mailed
to BCCC members April 8 be elected. Dr. Lewis seconded. IV+.OTION PASSED.
Mrs. Hughes reported a letter concerning the public meeting at First
Federal Savings and Loan on April 20 at 2PM with Congressman Phil
Gramm was mailed to members and parties who might be interested.
Congressman Grammts office will handle publicity and Mrs. Skinner
will submit information to the Eagle calendar.
The board decided not to participate in a parade sponsored by College
Station Independent School District on July 4.
Mr. Manning presentee. the Treasurerls report. Balance on hand April 1
was 36,109.36. Mr. Anderson MOVED accepting the report. Seconded by
Mrs. Snyder. MOTION PASSED.
Mrs. Skinner gave the March I &R report: 97 individuals served through
I &R; unable to serve 15 because of lack of funds; 31 individuals
served through Outreach; 78 individuals called for Telephone Reassurrance;
1,609 calls made; and no positions secured in Jobs Unlimited. She
reported everyone on SSI or Medicaid automatically got a one -time
check to aid with utility bills.
Mrs. Skinner further reported Meals on Wheels will be discontinued
at the end of April. Community Action has been administering the
program under a Department of Human Resources grant which required a
30ro match. Mrs. Hughes said some time ago Wyatt's cafeteria agreed
to prepare the food at regular cost, but it was impossible to find
volunteers who would deliver on a regular basis. Years for Profit
is still available and provides transportation.
Mrs. Plapp presented a rebudgeting application for new Federal money
( �k3, 300 ) which she was advised by ACTION Program Officer would be
effective May 1 for the current year. Mrs. Plapp met with Hrs. Lane,
Mildred Gandy (RSVP Advisory Council Chairman) and John Rogers (RSVP
Advisory Council Finance Committee Chairman) to put together information
for the application. In explaining the request for rebudgeting,
Firs. Plapp said no local match is required. Page 3 of the Justification
was missing and Mrs. Plapp will make it available to board members.
Dr. Lewis pointed out no action by the board is necessary as Mrs. Lane
had been authorized to work with the RSVP Director on such matters.
_2_
Mrs. Plapp read a letter from Mr. Joseph Wheeler stating he had
auditied RSVP financial records for the period. October 1, 1979
through December 1980 and found them to be in excellent order.
Mrs. Plapp gave the RSVP report for February: 370 volunteers of
which 315 were active and served 6,751 hours in 33 active stations.
This represents a 50.1% local match and a cost of 75.9?' per hour.
She also presented the Financial Reports for February and March.
She further reported $215 was made from the rummage sale and. there
will be a bake sale later this month. Mrs. Velasquez is making refreshment
arrangements for April 15 at Poohts Park.
There will be an orientation workshop for paid staff of volunteer
stations at First Federal on April 22 at 1:30 p.m.
Respectfully submitted,
Judy Phillips, Secretary
NEXT MEETING: Ifay 11
BRAZOS COUNTY COMMUNITY COUNCIL
The Brazos County Community Council Board met at noon Nay 11, 1981
in the regular meeting room. Mrs. Lila Lane presided. Others in
attendance were Mr. D.A. Anderson, P-irs. Irma Benavides, 11rs. Henryetta
Doak, Mr. C, E, Gatlin, Mrs. Topaz Hughes, Mr. L.S. Keene, Dr. R.D.
Lewis, Mrs. Judy Phillips, Mrs. Shirley Plapp, Mr. Holly Rees,
Mrs. LaVerne Skinner, Mrs. Aline Snyder, and Mr. Bob Fleischer,
Executive Director of United 'Jay.
Mr. Anderson MOVED minutes of the previous meeting be approved as
mailed out. Mrs. Doak seconded. MOTIODi PASSED.
Mrs. Hughes announced availability of the tape of the meeting with
Congressman Gramm and a list of those present.
Mrs. Hughes presented the Treasurer's Report. Balance on hand May 1
was 47,438.64. A copy is attached to the original of these minutes.
Mr. Anderson MOVED accepting the report. Mr. Keene seconded. MOTION
PASSED.
Mrs. Hughes reported Mr. George Blevins checked the financial books
of BCCC last week and he said everything was in order.
Mrs. Lane urged attendance at the RSVP Appreciation Day to be held
May 13 at 2:30 at the First Presbyterian Church.
Dr. Lewis reported on the RSVP orientation workshop held April 22.
Rev. Hu Beck was chairman. Dr. Lewis said an outstanding part of
the program was the statements by several volunteers concerning
their activities. The chief of volunteer services for Texas Department
of MH /MR gave a talk concerning volunteers. Mrs. Plapp announced
evaluations of the workshop are available and the RSVP Advisory
Council's annual evaluations will be presented at the next BCCC.
Board meeting.
Mrs. Skinner gave the I &R Report for April: 111 individuals served;
unable to assist 13 because of lack of funds for hospital, medical,
utility bills, and sick room equipment; 22 individuals visited under
Outreach, and unable to assist two of those who needed help with
medical bills; 76 individuals called daily through Telephone
Reassurance; 1,645 telephone calls made; 222 individual passengers
on the vans; nutrition van made 1,387 trips; medical van made 738
trips; and 4 referrals under Jobs Unlimited.
The 1982 budget was discussed. Dr. Lewis MOVED the I &R Directorts
salary be increased to $5.00 per hour and the Assistant Directorts
to `4.50 per hour. Mr. Anderson seconded. MOTION PASSED. It was
understood that in the event sufficient funds are not forthcoming,
these salaries may have to be adjusted. Mrs. :Hughes will present
the budget to the United Way on June 9, and will have copies "or
the BCCC Board at its June 8 meeting.
Mrs. Plapp presented the RSVP Report for March: 372 volunteers of
which 315 were active: and served 6,781 hours in 36 active stations.
This represents a 38.5% local match and 61.2¢ cost per hour.
-2-
firs. Plapp said not as many senior citizens participated in the
recreational activities provided by Poohts Park in April as did
in ::arch. These actvities will be continued in May and June on
the usual third Wednesday, and based on attendance it will be
decided whether to continue.
Nrs. Hughes will have the Board membership lists for the next
meeting.
i Rees is to appoint'Membership and Publicity chairmen.
3eartline Almanac for Older Americans is available in the I&R office.
irs. Plapp called attention to the Images of Aging exhibit to be
sponsored by the Arts Council of Brazos Valley, RSVP, and the
Astin Foundation.
The Board expressed appreciation to Mrs. Lane for having served
well and graciously as President for the past two years.
Respectfully submitted,
Judy Phillips, Secretary
NEXT MEETING: June 8
BRAZOS COUNTY CM�IUNITY COUNCIL
The Board of the Brazos County Community Council met a noon, July 12, 1981 in
the Varisco building with PIr. Holly Rees presiding. Others present mere: Mrs.
Lila Lane, P,7rs. Lucile Gould, Mr. C. E. Gatlin, Dr. R. D. Lewis, "firs. Topaz Hughes,
Mr. D. A. Anderson, Par. L. S. Keen, Prlrs. Shirly Plapp, Mrs. Laverne Skinner, and
Herryetta Doak.
Minutes of the June 8 meeting were approved after a. motion by Tir. Anderson and a
second from Mrs. Lane.
T "rs. Skinner's June report indicated 82 individuals were served through I and R,
but lack of funds prevented other persons from receiving aid. Nineteen outreach
visits were made and approximately 74 persons were contacted daily through Tele-
phone %eassurance, making a total Of 1 575 calls. So,,. 176 persons were ser<*ed with
Transportation assistance, resulting in a total of 2 trips.
Pars. Plapp presented the Play Financial Report, a copy of which is attached to the
original minutes. She also gave the RSVP May, 1981 report: 378 volunteers; 323 ac-
tive volunteers; 7918 hours; 38 active stations; 74.40 per hour, and 53.71 local
match.
Pair. Gatlin gave the BCCC Treasurer's Report that shored a balance on hand Julyl, 1981
of $ 6 A copy of this report is attached to the original of these minutes.
Mrs. Plapp announced the following: a Recruitment meeting will be conducted at First
Methodist Church, Bryan, Aug. 26; that 102 people were present at Pooh's Park in
June and that the next meeting at the park t Wed., July 15; that a 10 year Anniver-
sary dinner honoring past Advisory Council Members is scheduled for Sept. 24, 1981
at 7:00 n.m. at the Bryan High School Cafeteria.
Regarding Non - Federal funds for 1982, Airs. Plapp reported that 828,474 will be need-
ed. It is anticipated that Brazos County will furnish 52,200.00; Bryan $1,000.00,
up from ;750.00 last year; College Station 1,800.00; Astin Foundation 52,000.00;
United 'Nay 3,200.00, already approved; Church and Civic organizations $920.00, and
State is expected to furnish $14,500.00. "In kind" will total $2 completing
the $28,474 Non - Federal funds needed for the 1982 fiscal year.
Pairs. Plapp annou that a Volunteer Placement Calendar will appear in the Eagle
each Sunday in an attempt to involve the entire community in volunteer programs.
President Rees affirmed that TAlrs. Snyder and Mrs. Hughes will serve as chairpersons
of Publicity and that "'rs. Gould and :airs. Lane will be chairpersons of Membership.
"ors. Hughes reported that the Texas Dept. of Community Affairs Publication
si.ekly News mentioned that our own Robert Fletcher will assist VISTA in the
demonstration of a dehydrator that he designed and built. The program will be
given before classes of the Brazos Valley Community Action.
Dr. Lewis reported on news letters from Senator Bentsen and Congressman Hines
about a new plan !mown as 'Block Grants." They are proposed federal payments
to state and local governments for general purposes like health and education.
Block grants developed as a reaction to centralization of govermental author-
ity in 71ashington. It is hoped these grants will be one way to "get govern-
ment off our backs."
Mr. Gatlin moved to table the Daniel - Jarvis Home Health Care Application for a
grant to operate Homa:raker Service. Mr. Anderson seconded. Motion passed.
Meeting adjourned at 1:n5 p.m.
Judy Phillips, Secretary
(July 12 minutes by Henryetta Doak)
NEXT h�'ETING : August 10
BR<iZOS COTJNTY COI!, UNITY COUNCIL
The Brazos County Community Council board met at noon June 8, 1981
in the regular meeting room, 11r. Holly Rees presided. Others in
attendance were: Mr. Eldon Calloway, Hirs. Henryetta Doak, Xr. C.E.
Gatlin, Mrs. Lucile Gould, IIrs. Topaz Hughes, Mr. L.S. Keen, Dr. R.D.
Lewis, Mrs. Lila Lane, Mrs. Judy Phillips, Mrs. Shirley Plapp, and
Mr. Jim Thompson.
Minutes of the May 11 meeting were amended to indicate balance on
'_nand in the Treasurer's Report for May 1 was X6,438.64 rather than
t!a7, 43a. 64. Mr. Calloway iiOVED those minutes as amended be approved.
Ivirs. Doak seconded. MOTI01L PASSED.
Mr. Gatlin presented the Treasurer's Report, a copy of which is
attached to the original' of these minutes. Balance on '_nand June 1
was P6,577.13. Mrs. Hughes explained these funds are in three
different bank accounts since funds from Area Agency on Aging and
Co:umunity Action must 'each be in separate accounts from other funds.
Mrs. Hughes announced the STEP workers are off from today until July 1.
She distributed copies of the 1982 I &R budget for United Way. A copy
is attached to the original of these minutes.
Mr. Gatlin MOVED the salary increases for I &R personnel approved at
the previous board meeting be effective June 1, 1981. Mrs. Lane
seconded. MOTION PASSED.
Mrs. Hughes presented the May I &R report: 79 individuals served;
unable to serve six because of lack of funds for doctor, hospital and
utility bills; called on 28 individuals in their homes through Outreach;
124 individuals served through transportation; 1984 van trips logged;
74 individuals served through Telephone Reassurance; and a total of
1433 calls made to shut -ins.
Mrs. Plapp presented the RSVP Financial Report for the .period ending
April 25. A copy is attached to the original of these minutes.
She gave the R3VP report for April:: 374 volunteers of which 321
were active and served 7264 hours in 39 active stations. This repre-
sents a 44.70 local match and a cost of 63.6¢ per hour.
Mrs. Plapp presented the proposed 1982 RSVP budget as well as proposed
Goals and Objectives for 1982. (A copy is attached to the original
of these minutes.) The budget was approved by the RSVP Advisory
Council at its meeting. There were 80 people in attendance in
May for the Pooh's Park recreational activities so this project is to
be continued as long as there is that much interest. Any transportation
problems will be worked on. Costs per volunteer hour are projected
at 84X in the proposed Goals and Objectives, but are expected to be
actually less.
The budget projects the same amount of Federal funds as in 1981 but
an increase in the local in_atch. The RSVP Financial Committee is to
arrange for followup with the City of Bryan and Brazos County and with
approaches to churches and civic groups. It was painted out the State
funds are from the Governor's Committee on Aging.
-2-
Dr. Lewis MOVED approving the proposed 1982 RSVP budget. 11x. Thompson
seconded. MOTION PASSED.
1 Plapp presented the 1981 RSVP Advisory Council Evaluation which
was approved by that Council June 2. A copy is attached to the
original of these minutes. The evaluation is a main duty of the
Advisory Council. Six of the respondents fel more awareness is needed,
in the community. Mrs. Plapp said more talks will be planned for
churches and. civic groups and an effort will be made to have a regular
newspaper column on volunteer needs and. opportunities.
Copies of RSVP bylaws were distributed.
About 150 attended RSVP Appreciation Day.
Mrs. Hughes reported Mrs. LaVerne Skinner and Mrs. Fli.ldred Wheless
attended. a 2-day workshop on aging last week, and. Mrs. Skinner will
attend one this week on working with minorities.
Mr. Thompson announced a public meeting June 11 for input into what
people want to have in a Rehabilitation Center. There is a possibility
of having the I &R office in the new facility.
Mr. Flees announced Mr. John Leonard said he would be unable to serve
on the BCCC board.
Mrs. Gould and Mrs. Lane agreed to be Publicity Chairpersons.
Respectfully submitted,
Judy Phillips, Secretary
NEXT MEETING; July 13
u v JNi V iiiUNl �uluC
The Brazos County Community Council board met at noon August 10, 1981
in the regular meeting room. Mr. xo�.1y Rees presided. Others in
attendance were Mrs. Henryetta Doak, Mr. C.E. Gatlin, Mrs. Lucile
Gould, Mrs. Topaz Hughes, Mrs. Lila Lane, Dr. R.D. Lewis, Mrs. Judy
Phillips, Mrs. LaVerne Skinner, Mrs. Aline Snyder, and Mrs. Janie
Velasgc-:ez.
Minutes of the previous meeting were amended as follows: "Mrs. Snyder
and Mrs, Hughes will serve as chairpersons of Membership and Mrs. Gould
and Mrs, Lane will be chairpersons of Publicity "D!".
on newsletters from Senator Tower and Congressman Heinz ....ris 111 ted
Gatlin moved to table the request endorsement of the Daniel- Jarvis
Home Health Care Applicationeete " Mrs. Snyder MOVED the minutes be
approved as amended. Mrs. Lane seconded. MOTION PASSED.
Mr. Gatlin presented the Treasurer's Report for July. Balance on
hand August 1 was $8,425.17. A copy is attached to the original
of these minutes.
i'irs. Skinner gave the I &R report for July: 99 individuals serve-
tIirough I &R; unable to assist 17 because of lack of funds for rent,
utilities, medical bills, and prescriptions; 4 fans were located
and delivered; 10 people assisted through Outreach; 76 individuals
are being called per day; 1,618 calls made in July; and Mrs. Wheeless
tried to assist 4 individuals who were trying to locate part -time help.
Tlrs. Velasquez reported in June there were 303 active volunteers for
Ii in 34 active stations for a total of 8,286 hours. She announced
the recruitment social will be at Faith United Church on August 26.
She also reported it was necessary to change the Y$480.00 in -kind
volunteer travel expenses in the proposed budget to actual expenditures.
She called attention to the first of monthly articles to be printed
in the Eagle concerning community volunteer needs.
Mr. Rees reported the Regional Advisory Committee for Area Agency
on Aging passed favorably the RSVP budget and sent it to BVDC. The
Proposed continuation of funding for BCCC includes: I &R y$4,250;
Outreach "P,125; Telephone Reassurance ;; 2,125; and ti�nployment '$1,000,
makin a total of .p9,500. Mrs. Hughes reported Ross Rucker, an
intern with Area A ency on Aging, will be working with BCCC on the
Employment budget Jobs Unlimited).
After discussion of the tabled motion concerning requested endorsement
Of Daniel- Jarvis Home Health Care application for a grant to operate
Homemaker Service, Mrs. Hughes M OVED that BCCC not recomend anv
agency for homemaker service since they are profit - making establish-
ments. Mrs. Gould seconded. MOTION PASSED.
IYIr. Kees reported Jack Miller had requested a letter of support
from BCCC for Congressman Gramm, but Mr. Rees had not written since
he did not feel it proper for BCCC to get politically involved. The
board was in agreement.
-2-
I r. Rees announced I4rs. Hughes has beer. elected chairman of the
Regional Advisory Committee for the AreatAgency on Aging.
Mrs. Hughes reported she, Firs. Skinner, and Mrs. Wheeless recently
attended a workshop on death, brief, and coping, which was beneficial.
Tars. Hughes also reported an invitation had been received to apply
to participate in a pilot program similar to the Senior Companion
program. Very few organizations would be selected to participate.
Dr. Lewis MOVED the item be dropped and no action be taken. Mrs. Line
seconded. MOTION PASSED.
Respectfully submitted,
Judy Phillips, Secretary
I.' XT I FETING: September 14
BRAZOS COUNTY COMMUNITY COUNCIL
Me Brazos County Community Council board met at noon December 14, 1981
in the regular meeting room. Mr. Holly Rees presided. Others in
attendance were Mr. Eldon Calloway, Mr. C.E. Gatlin, Mrs. Topaz
Hughes, Mr. L.E. Keen, Mrs. Judy Phillips, Mrs. LaVerne Skinner,
and Mrs. Janie Velasquez.
Minutes of the previous meeting were approved as mailed out.
Mr.. Gatlin presented the Treasurer's reports for October and
November. Balance on hand November 30 was $7,663.90.
Mrs. Skinner gave the I &R report for November: 66 individuals
served through I &R; unable to assist 17 since there were no funds
available; 6 Outreach visits; 79 individuals being called daily
through Telephone Reassurance, with 1284 calls made; no placements
made under Employment program; and 211 individuals served under
Transportation, with 1489 rides logged.
Mrs. Velasquez reported there were 410 volunteers in November and
the total hours served were 9,127. She also reported the balance
on hand for RSVP on November 25 was $2,509.90 in federal funds
and $1,357.53 non - federal, which should cover December expenditures.
Judy Phillips, Secretary
NEXT MEETING: January 11
BRAZOS COUNTY C0:.HUNTITY COUNCIL
The Brazos County Community Council board met at noon September 14, 1931 in
the regular meeting room. 11r. Holly Rees presided. Others in attendance
were: :ors . 'ienryetta Doak, I>Ir. C.E. Gatlin, P . Topaz Hughes, 2- L.E. Keen,
Dr. R.D. Lewis, P. Shirley Plapp, and Mrs. LaVerne Skinner.
Hinutes of the previous meeting were approved as mailed out. The suggestion
was made that the seventh paragraph be divided into two paragraphs.
i +Ir. Gatlin_ presented the Treasurer's report. Balance on hand September 1
aas8,2�.20. A copy is attached to the original of these minutes.
Mrs. Skinner gave the I &R report for August:. 110 individuals served through
I&R; 5 served through Outreach; 179 through transportation; 2100 trips;
and 1387 calls for Telephone Reassurance.
M.rs. Plapp gave the RSVP Financial Report and the July volunteer report:
387 volunteers of which 328 were active and served 8538 'hours in 36 active
stations. This represents 5 costs per hour and 33.20" Local Match.
Two responses were made to the volunteer column in the Eagle
About twenty people attended the RSVP recruitment social and four or five
volunteers were gained.
Mrs.. Plapp further reported the RSVP 10th Anniversary Banquet -will be free
to volunteers and special guests and ` 4 to others. Mr. Rees will represent
BCCC.
The RSVP contract came back from the State Departbent on Aging indicating
"RSVP of Brazos County" rather than "BCCC," but has been returned for
correction..
It was pointed out there was no notice of the BCCC board meeting in the
Eagle calendar. Notices must be submitted by Wednesday preceding
publication on Sunday.
Dr. Lewis said recent legislative action was published in the Bryan AARP
newsletter.
Pooh's Park activity for senior citizens will be at 9 :30 a.m. September 16.
Minutes written from notes of
Topaz Hughes.
Respectfully submitted,
Judy Phillips, Secretary
NEXT MEETING: October 12
R ETIRED S ENIOR VO LUNTEER PROGRAM
of the Brazos County Community Council
Room 313 Varisco Building - Bryan, Texas 77801
713/822 -2712 — 823 - 5543
December B, 1981
Memo to: Brazos County Community Council Board members
RSVP Advisory Council members
From: Shirley Plapp, RSVP Director - a ��
Subject: Personal letters to Congressman Phil Gramm, Senators John Tower and
Lloyd Bentsen in re 1982 Federal appropriations for RSVP.
At the November BCCC Board and RSVP Advisory Council meetings, a personal
letter- writing campaign to U.S. Congressman and Senators regarding the 1992
Federal appropriations for RSVP was discussed.
The House- passed Bill contains $29.681 million for RSVP in FY 92 which is the
same amount listed in the AdministratiDn- endorsed Reconciliation Bill.
The Senate - passed Bill contains $27.7 million for RSVP in FY B2, which is the
same amount appropriated in FY 81 .
These two differing amounts must be negotiated by the Joint Conference Committee
before the Christmas Congressional recess. Naturally, I would like to see the
Conference Committee agree on the House figure of $28.681 M i l l i o n .
The letter should include the following information:
1. Express appreciation for past RSVP sUPPDrt. FY 81 monies for RS \ /P
were $27.7 m i l l i o n .
2. Request that the House version of $2B.691 million for FY 92 be accep-
ted.
3. Write several sentences on the importance of the funds for our local
RSVP.
-- RSVP growth for 1982: from 415 senior volunteers to 455.
RSVP activities: comment on some volunteer assignments, a train-
ing workshop, the RSVP Advisory Council Evaluation, the New
Initiatives, etc. (see enclosures)
Letters should go to any or all of the following by December 12, 1901 . I would ap-
preciate your notifying the RSVP office abDUt your letter(s).
U.S. Representative Phil Gramm U.S. Senator.Lloyd Bentsen:
House Office Building Senate Office Building
Washington, D.C. 20515 Washington, D.C. 20510
U.S. Senator Jot Tower
Senate Office Building
Washington, D.C. 20510
Thank you for your interest and support. HAPPY HOLIDAYS!
RETIRED SENIOR VOLUNTEER PROORAPA
oz the Brazos County Community Council
Room 310 V'arisao Building - Bryan, Texas 77801
713/822 -2712 - 323 -5543
RSVP ACTIVE VOLUNTEER STATIONS
January - September 1981
1. American Association of Retired Persons
2. American Red Cross Bloodmobile
3. Arts Council of Brazos Valley
4. Baptist Student Union Tutors
5. Brazos County Adult Probation
6. Brazos County Health _Unit
.7.- Brazos County Juvenile Probation
8. Brazos County United Way
9. Brazos Valley Geriatric Center
10. Brazos Valley Museum
11. Brazos Valley MH /MR
12. Bryan Hospital
13. Bryan Library
14. Community House Girls Club
15. Crestview Retirement Community
16. Crisis Hotline
17. Department of Human Resources
18. Financial Counseling
19. Friendly Folks
20. Girls Club of Brazos County
21. Gulf - Coast Legal Foundation
22. Leisure Lodge
23. March of Dimes
24. Maroon &. White Corps
25. Mayors' Committee on Employment of Handicapped
26. Medicare Jazz Group
27. New Light for the Blind
28. Pen Pals
29. Pooh's Park Coordinating Committee
30. Precinct #3 Volunteer Fire Department
31. RSVP Office &. Advisory Council
32. RSVP Quilting Group
33. Reading Material Distribution
34. Roadrunners
35. Safety City
36. Saint Joseph Hospital Pink Ladies
37. Senior Citizens Cheer Up Club
38. Senior Citizens at Faith United
39. Sherwood Health Care
40. Telephone Reassurance Service
41. Telephone Contactors
42. Texas A&,M University Archives
43. Stamps for Food
44. Years for Profit
ETiRED Z)ENIOR VOLUt 1 g tR Ri.:i R iyi
of the Brazos County Community Council
Room 310 Varisco Building - Bryan, Texas 77801
7 13/822-2712 — .823 -5543
1981 RSVP ADVISORY COUNCIL EVALUATION
Advisory council evaluation instruments prepared by the Evaluation
Committee were distributed to 14 members in attendance at the May 5,
1981 meeting. Evaluations were mailed to 15 other members not in atten—
dance. Fifteen completed surveys were received and tabulated by the
RSVP staff(51. rate of return). The tabulated responses follow.
1. Achievement of 1981 objectives 14 respondents(93.3 %)
2. Value of Council meetings 3 7 3
14 respondents(93.3 %)
_Poor
Unsatisfactor
Excelle
Fair
a.
Numbers of Volunteers
_
_ _ 5 �'
- _Good
8
1
b.
Retention rate
10
3
0
c.
Numbers of :sours _
, . 9
3 '�
1 _.
d.
Numbers of Stations
9
3 i
2
e.
Cost-per Volunteer hour
8
1
2
f.
local income
9
5
0
g.
Non federal match
4
8
2
2. Value of Council meetings 3 7 3
14 respondents(93.3 %)
_Poor
Unsatisfactor
1
0
1
0
0
0
0
1
0
0
1
0
1 0
7 Comments
Meetings are 2 providing beneficial and inspiring information
7+ invaluable source of input
1 conducted expeditiously
1 well organized and informative
1 helpful
1 Council is doing wonderful job
3. Individual involvement with Council
15 respondents(100 %) Excellent Good Fair Poor Unsatisfactory
5 3 5 0 2
13 Comments
3 Important,informative, enjoyable
2 Pleasure to serve
2 Individual involvement time limited
1 Source of personal satisfaction
1 Helpful in understanding work of RSVP
1 Provides better awareness of senior citizens needs
1 Offers opportunity to become involved
1 Absentee members should be encouraged to submit written ideas
1 Allows Council to make useful contributions
(v7 v er)
4. Community awareness 2 4 7 2 0
of RSVP
15 respondents (1 00 o)
9 Comments
6 More awareness needed
3 Good
5. Effectiveness of 10 4 0 1 0
RSVP staff 15 respondents (100%)
19 Comments
9 Hard working, enthusiastic, effective
6 Very good
3 Doing good.job.for volunteers
1 Broader newsletter distribution needed
6. Additional comments
7 respondents(46.6 %)
11 Comments
3 Good active program with" people focus"
2 Enjoy serving on Council
2 Good atmosphere at Council' meetings
2 Too new on Council to judge
1 Time and talents willingly given by all
1. Good staff relationships
0
Presented to and approved by RSVP Advisory Council on June 2, 1981.
cr
� r
H. Bruce Fisher, Chairman
RSVP Evaluation Committee
Mild er,, d Gandy, Chairman jf
RSVP Advisory Council t
i
a v
RETIRED SENIOR VOLONTEER PROGRAM
of the Brazos County Corvp,�- gunity Council
Room 310 Varisco Building - Bryan, `texas 77801
713/322 -2712 -- 323 -5543
VOLUNTEER ACTIVITIES IN AREAS ®F NEW INTTAT E5ES
Runaways 1. Stepping Stones /Youth Enrichment Services is a non -- profit
' agency in the planning stages which expects to be operation-
al by March 1982. RSVP volunteers will be used to develop one
on one relationships with the youth under 18 who are placed
there. Senior volunteers with skills in sewing, telegraphy,
music, etc. will be assigned there to develop their one -Lon-
one relationships with the juveniles.
Drug Abuse 1. The Brazos Residents Against Drug Abuse is already using two
hispanic senior volunteers, one as chairman of the Board and
the other as a recruiter seeking to enlarge the organization-
al membership. Additional requests for volunteers to work with
the Telephone Committee and with the Public Awareness Committee
were received in the RSVP office on November_- 30,, 1981
Literacv 1, One senior volunteer has been teaching Englisl to a Vietna-
mese family through a church refugee program for several.
months.
2. Volunteer reading tutors have served periodically at the
Girls Club of Brazos County for over two years.
3. Three volunteers are tutoring foreign students at Texas A&M
University through a church student Union organization.
f
Long Term
Car 1. LULAC /Oakhi 11 Housing or the E1d��rRS` /Fp(�dv�soryS�ouncil�
and the manager is a member of our
our staff referred a number of our volunteers there who
needed afforable housing and were subsequently selected,.
Recent volunteer activities there includerCcrluitment oer
volunteers for weekly dominoes, daily phy s
ercises, and weekly visitation groups for a nearby nursing
home.
2. Local nursing homes all have senior volunteers outside the
institutions who do regular visitation, a
hair care, physical fitness activities. Two nursing homes
have mailing groups composed of senior volunteers /residents
3. The Senior Citizens Cheer Up Club members visit shut-ins
in their homes and in insti•t,utions. The club also makes
and distributes holiday 'favors at Christmas and Easter
for nursing home residents
(aver)
4. Telephone Reassurance is a popular assignment for volun-
teer shut -ins who call other shut -ins. About 15 volunteers
call nearly 100 shut --ins several times weekly, Any emer-
gencies or requests for assistance with particular problems
are referred to the local Department of Human Resources
or other appropriate ageneies.
Inflation Fighting 1. Local businesses contact us about senior ca'c;_zen: workers
for paid jobs . and these are advertised in our pro.jeGt's
bi- monthly newsletter.
2. Car pooling
assignments
i ng.
transportation is arranged by staff for RSVP
and encouraged for social events and shopp-
Crime Prevention 1, Refer to BRADA under Drug Abuse
2. Refer to Telephone Reassurance under Long-term Care
Energy 1. The City of College Station's Energy Planner and the
RSVP Director are working towards development; of an
assignment for home and business energy audits as a
free service provided by the City,. The Consumer Repre-
sentative of the local office of Lone Star Gas has had
training in this area and will serve as a consultant
trainer for the senior volunteers 2nd the city.
Handicapped 1. Now Light for the Blind, an organization for visually
handicapped seniors, has been in existance for seven
years. Visually handicapped volunteers serve as officers
and plan member activities including monthly meetings,
craft duties,.sales of handmade craft items, special
programs, etc. Sighted uo u'nteers provide transportation
and assist with crafts.
2. Three handicapped senior volunteers serve on the Consumer
Affairs Sub- committee of the local Mayorsf Committee on
Employment of the Handicapped. which was established in
August 1981.
Il�otl. 30,1934.
Proposed Budget
1/1/02 - 12/31/02
RSVP of Bra zos Co unty Community Council
r --- -
PART III — sPCTlor! e
t
7, VO'_U::TccFt SU?PO;;T EXPENSES
A. GFt TEE PErRSONN=L EXPcNSc`s
iii
{'Ll
{3i
(4)
Frd=rdt
ESi
;5 Tine
Annuat
Scant on
Total
Funds
NO -Fz? rat
Wary
Proi3Ct
Cost
?d
R- nourc -i
Ti:.'a
i Director
16,942
%
100 %
J 16,942
$ i
14,11B
2,024
Volunteer Coordinator
11,500
100%
11,508
10,033
1,475
E3 220
100
0 2
cretary
c
s, Q
TOTAL r_,ao;:� ExPE.JSEs
s
s
J
STAFF LOCAL. TRAVEL
rrc. (21 GRa:! T E °_ STr FF LO:�1G D15T:+10E TRAVEL
290
15
14n
D. cCWP:.t_ ?!T
�. su,PL! s
—
F. C ONTRACTUAL SEaVIC_
�
c. 4Trtc4
15f1
Printing
i
Space
f 531
TOTAL VOLUNTEER SUPPO:FIT EXPENSES
9
31
2. VOWMrE2S EXPENScS
A. PEPS'ON E x ?-='NSES
neP s
—
—�
! .E o` Sarv liorn_rc3 _
--�--
--
Food and L ^..; 3 At'ow3n
B_ FRt`:GE BE \_FITS
-
t ^IS
Ve
FICA
Uni!orms _
Oyer:
C. TRAVEL
D. EQUI ?`+tE.VT
E. SUP ?LIDS
F CCJ:TRACTUAL SERVI
G. OTHE Rarn[�ni t
'
r
7 E��S r 51
TOTAL VOLUN T EER EXPENSES
1 7
( +1 -4a)
TOTAL DIRZCT COSTS: (Add 1 P. 21
59 030
31 036
27,994
0
57.54)
I TOTAL L';-DIRECT COSTS: CS P�?+4)
(55 - 72)
TOTAL COSTS
59,030
31,036
27,994
53.3 %
46.7
3. PERC= .lTAGE:
•,. VOLUNTEER S7 Ft=1`lriTrl: "
2.i I Q:r 1 _��1 ? _ 3rd q:r]&,QL
�t t
ntr
�
, 336)
E,tirna *.w' �(pt'Jn m3nyours: .SL G:r
S 2 MO
s3u ly_ tzd n- :.mS3r of Voiuri,,3: 455
J
(Bev. `2/77) Pdg4 SB
1All othar edir orrs Of rhit iorm nr4 a5.o %�t9 and V0 'or to u:od.I
RSVP PROPOSED REVENUE SOUR
1/1/62 - 12./31/02
Non - Federal Cash Income
Brazos County
City of Bryan
City of College Station
F oundatlons
Church and Civic
State of Texas
Brazos County United Way
TOTAL Ncn- Federal Cash
Non - Federal In-Kind Income
Volunteer Meals
Recognition
Space (maintenance)
TOTAL In -Kind
TOATL t +ION -F EDERAL I NCOfJIE
TOTAL FEDERAL INCOME
TOTAL I NCOME
$ 2, 200
1,200
1,000
4,000
2,169
11,031
3.200
$ 25,520
$ 1,200
300
074
$ 2,374
$27,994
$31,036
$59,030
Proposed Budget
1/1/02 - 12/31/02
RSVP of Brazos County Community Council
r' PART lit - SECTIW! E!
! t
-=R S'J? EXPENSES
A TEc ?= ni'J:V.`:cL EXPct`dScS
. Gft 1tl
(1?
Annual
Sa:ary
{21
%Time
1 Scent on
PtG13Ct
C3
Total
Cost
(S)
!'aC >t�I
Funds
I'c'C,U i::e a
tiI
Non•Fad'arat
R :;oucc -1.
f
I
C
r
Director 5 16,942 100%
Volunteer Coordinator 11,500 100%
Secretary 0,220 100°%
TOTa Pc J7 ;`i dXPEA1S�S S
5 16,942
11,500
0 22 _—
S 16.
3 975
S
14,110
10,033
7,535 1
$
-- - I —�
2, B24 E
1,475
6G5
�0
ca;NT� SrA =� LOCAL TRAVEL
C (2i GRA 1 T E STAFF LONG DISTANCE TRAVEL
D. cCUI ?:.L ?1T
1 .202
E. $U? ?LIES
,..0 - --
--�—
I F. C ^,VT= ACTU =+L 5= r' - tViCF
0.a TllErR:
� _1��1:!
i ——
7
Cmr.r^t:nice:ions
�_ ----
_�__•.0 --
r�
— -�
TOTAL VOLUtiT =CR SpJ ?PORT EXPENSES
51,039
; k'3�1
2. vol-WIlTZER EXPENSES
r . PERSO`T L EXPENSES
Sine1 c! 3
- --
End of S rviC9 Aliovr nca
Foo: and Lo: ;i• 3 A!'•a�anc>
t
B. FRiN'GE RaNEFI'S
i•��
E -
FICA
Uniforms
S
n
Insurance
q1
_
C. TRAVEL
D. EQUIPA.12NT
E. SUP?L I,:S
-'
F
F. CONTRACTUAL SERVICE
--
9
G OTHER
2 LL
TOTAL VOLU;a T EER EXPENSES
I
141••`..31
7
{k'' S
TOTAL DIRECT COSTS: tAdd i 8 7t
59, 030
31 036
27,994
, —
1 TOTAL INDIRECT COSTS: MS pv 41
0
Q -541
0
7 Z1
TOTAL COSTS
59,030
31,036
27,994
53.3 1
46.7 x
3. PFRC_MMA
-.. VOLUNTE =2 STRENGTr1:
E;tirna!t)J Votjnt -r-r m3nhours: , j2A 2,id qtr 17 71 i 3.d gtr ]�� 4th fitr] (}� / l , 536)
Fluda:t ?d n•.n53r of Voiunt3ers:
(Rev. `277) Pays 6B
(Alf other editions of thit fOlm yr3 C•'J:Oiyt9 J�J lvd� r•OC �'� =»t` -J
RSVP PROPOSED REVENUE SOURCES
1/1/62 - 12/31/02
Non - Federal Cash Income
Brazos County
City of Bryan
City of College Station
Foundations
Church and Civic
State of Texas
Brazos County United Way
TOTAL Non - Federal Cash
Non - Federal In-Kind I ncome
Volunteer Meals
Recognition
Space (maintenance)
TOTAL In -Kind
T OATL N ON - FEDERAL INCOME
TOTAL FEDERAL I NCOME
$ 2,200
1,200
1,000
4,000
2,109
11,031
3.200
$ 25,620
$ 1,200
300
1:374
$ 2,374
$27,994
$31, 036.
$59,030