Loading...
HomeMy WebLinkAbout1979 BCCC/RSVP Minutes and NotesA 3 VU1W ! 1 . VMI ° l l_tNy 77 J ltiv1L i ,razos co ar,t,y Co °, aunity Co board ne{: Janu, 197- at noon in the r_egul�r meeting room. Mr. Eldon Calloway nresired. 0t%?erS in atttncla.nce were, Mr. D. A. Anderson, Zrs. Toba.z "ughes, Mrs. Lila Lane, Dr. R.D. LeNi.s, Mrs. Jlidy Phillips, Xrs. Shirley rla.pn, Tirs. Lj:rerne . Skinner, and "r. Jiro Tiomoson. ?r. Anderson MOVED aonroval of the minutes of November lj as mailed out. Seconded by `Dr. Lewis. T"0TIOi� PASSED._ iTrs. `if -).ghes ,gave the TTeasurert s Report i or the period endirg January �. al.�nc on hand vas aril in the Cor lY Action fun +3_G _accont: as of January 1 Was ,'45.55• A cOPv is attached to the original of these lzinu.te ,ir. r ;��?erson TIOVED accepting the Report. Seconded by Mrs. Lane. 1.10 TI 0 PASSED. ig Anderson i� -OVE,D accenting the recommenda .tiono f rvide li for o sto t.ran3f er items within the VDC budget in ord.er t o po chasing copies of "Information and Referral," - ''Directory of Services for Older Per3ons, " and trine flyer r�rtain.irg to Jobs Unlimited_, to the extent of <�200.00, or more if the budget will nermit, subject to approval by BVDC. Mr. Thompson seconded.. T•IOTION PASSED. These expenditures are expected to be made before March 31. Mrs. Hughes had gotten an estimate of X28.00 for 1,000 copies of the Jobs Unlimited flyers. She further reported audits will be made soon on the Coij-munity Action and 3VDC fund a.ccolints. She has received. a letter from t.Ae College Station United Fund to the effect that they will only be able to provide 70% of the amount requested for the coming year. Mrs. Skinner gave the I&R report for December: assisted 59 individuals, 123 client contacts, unable to help 28 (financial, .lousing, and transportation requed3ts) , 679 incoming calls, and 206 outgoing calls (including van calls). `i'he transportation report will� prepared for the next board meeting. The t'-tird, van is no longer available. Deady Christmas bas' , cets were delivered through churches. Mr. Ca.11oNay said the organizational structure committee has not been able to meet again but plans to do so before the next board meeting. He requested Mrs. Planp to put the matter of RSVP leave accrual on tree agenda for the next RSVP Advisory Council meeting. M Calloway read. a letter from Sue Greenfeld of Phi Delta Gamma concerning honoring the "0utstanding Woman in Brazos County" for 1979 Dr. Lewis IjIOVED the HCCC have a representative at the steering committee meeting on January 30. Seconded by Mr. Anderson. MOTICI PASSED. Ar. Calloway will attend or appoint someone to attend_ that meeting. Mr. Calloway called attention. to a letter from Phyllis Dozier, Director of the Brazes Center, containing infor +nation about tours of the Center prior to its opening in March and the facilities which will be avai la.ble. i�rs. Plapp reported P•SVP books have been audited for the period Mrs 1, 1 October 31, 1978 by Mr. Joe Vneeler, formerly with the Government Accounting Office. A letter re��orting on the a.lidit will be forthcoming. T =Irs. Plapp has turned in to ACTION a three -Month r RETIRED SENIOR VOLUNTEER � `ROGRAPO of the Brazos County Community Council Room 310 Varisco Building - Bryan, t eras 77801 713 822 - 2712 Report of RSVP Advisory Council Personnel Committee The Personnel Committee met on February 5, 1979 to consider revisions to 'he RSVP Personnel Practices. Those attending were Truman-Allen and _ L.L. Womack, with Vera Martinez absent due to illness. Shirley Plapp, R5VP Di. and ex- officio member also attended. Allen elected Chair- man. The proposed changes appearing below are to be considered at the Feb - ruary 6 meeting of the RSVP Advisory Council. Proposed Revisions 1. Salary & Fringe (delete a. &, add new a. &. b) a. RSVP staff salaries & fringe benefits shall be those stated in the RSVP annual grant application as approved by the BCCC Executive Board and authorized by ACTION. b. Following the termination of an RSVP staff ember c - pensation and benefits shall be reviewed ^ before a replace - ment staff member receives compensation or benefits. 3. Staff leave .+! a. Annual Leave (delete existing &, replace wit } shall num- ber 10 regular working days per project year ^ . Follow- ing three years or more of continuous employment, one additional day of annual leave per project year shall be granted to project staff for each year worked, up to a maximum of 15 days annual leave per project year. Staff may carry over a maximum of 10 days annual leave per pro- ject year. The project staff shall stagger annual leave with a notification of such planned leave to the BCCC Presidentokhis /her designee and the RSVP Advisory Coun- cil Chairman. A monthly record shall be kept by the project staff. b. Sick Leave (no changes proposed) C. Holidays Proposed changes -in numerical listing of Holi- days 7„ B. Thanksgiving Plus Friday after 9.,10 Christmas Day Plus day after or day before d. No changes proposed e. No changes proposed Personnel Revisions continued... i'. f. Insert "sick leave" following the woris "annual leave" 4. Office Hours (first sentenct,.unchanged) Add second sentence - -The Office may be closed during noon to 1:00 pm lunch period. 5. Staff Job Descriptions (first sentence unchanged) Delete second sentence and replace -with "The RSVP project staff shall include the positions.identified in the approved annual grant application. 6." Create new heading, Staff Selection Process a. The RSVP Director proposes other project staff as neces- sary with the approval of the BCCC and the RSVP Advisory Council. b. The selection process for RSVP Director replacement shall be initiated by the BCCC with input from the RSVP Advisory Council. ACTIDN shall authorize the hiring of the RSVP Director ' Revise remaining heading numbers from 6.,7., &. B. to 7.,B., &: 9. Proposed changes to RSVP Personnel Practices submitted by RSVP Advisory Council Personnel Policies Committee and recommended by RSVP Advisory Council, on February 6, 1979 Colleen a�elor.'! ai rman Shirley P.'app, Director RSVP Advisory Coun�il RSVP S uIO M �T eA +o _ S u eru So ODMM. Zl1 z /� 09 RETIRED SE11IOR VOLUNTEER. PROGRAM :DEVISED PERSONNEL P1 1 14CTICES Q Sa.1M & Fringe - ry. RSVP staff salaries & fringe benefits shall be thosa stated in the RSVP annual grant application as approved by the BCCC Executive Board and authorized by ACTION. 2. N CJmuensatory Tim shall be allowed for Director or Administrative Szcretary. 3, 5`1 FF Leave a. Annual Leave shall number 10 regular working days per project year. Following 5 years or more of continous employment, one additional day of annual leave per project year shall b3 granted to project staff for each year worked, up to a maximum of 15 days annual leave per project year provided the working hours have been increased to a 40 hour creak. The project staff shall stagger annual leave with a notification of such planned leave to the BCCC president, supervisory co:nseittee chairman, and the RSVP Advisory Council Chairman. annual leave shall be taken in project year and may not accumulate. b. Sick leave shall number one day per month and may be advanced or accrued up to 12 days for each project year and may accumulate up to 30 days. c. Holidays shall number 10 days per year for each project year, as follows: 1. New Year's Day 2. President's Birthday - - -- -3rd Monday in February 3. Easter Holiday ---- - - - - -- will be Good Friday 4. Memorial Day------- - - - - -- 4th Monday in bLay 5. Independence Day --- - - - - -- July 4th b. 7. Labor Day ------------- -,-,,, 1st Monday in Septemben- Thanksgiving Day A. Friday after Thanksgiving 9. Christmas Day 10_ D aft o ba -fors Christmas d. If a holiday falls on Saturday it shall be taken on predeeding Friday: is on Sunday, taken on following Monday. e. Leave without pay shall be limited to 30 calendar days per project year and shall be approved by the BCCC Exaeutive Board. f. Leave with pay shall include stated holidays, annual, leave, sick leave, court and jury duty, doctor's and dentist's appointments funerals, and voting leave. Leave for voting shall not exceed one hour taken at the beginning or close of regular working day. 4. Office Hours will be from 8:30 to 5 :00 on regular work days. The office should be kept open during the noon hour with staggered lunch hours; for the project sta, Sh Record of time out of the office will be kept on Time y Z2t. B Persorr_el Fractie (-, Revision eont;nv,d 5. Staff Job Description small be available and reviewed and revised as necessary through the cooperative efforts of the RSVP staff Advisory Council, and the BCCC Executive Board. The RSVP project staff shall Include the positions indentif'ied in the approved annual grant application. E. Staff Selection Process a. The RSVP Director proposes other project staff as nscessary with the approval of the BCCC and the RSVP Advisory Council. b. The selection process for the RS 1 1P Director replacement shall be initiated by the BCCC with input from the RSVP Advisory Council. Action shall authorize the hiring; of the RSVP Director. 7. RSVP Staff Personnel Policies are effective for duration of each project year. These policies may be reviiwed or revised annually with the approval of the BCCC Executive Board, 8. These policies shall be in accordance with ACTION policies and the annual administration of the grant as approved by the BCCC Executive Board and authorized by Action 9. Amandments to these policies may be approved by the BCC Executive Board at any time during each project year. RECOMMENDATIONS BY THE BCCC SUPERVISORY COMMITTEE MARCH 7, 1979 Fre ie A. Wolters Agnes - Y Topaz '_ ijhes : IA" " COUNCIL, idle 3r?zos County Community Co.zncil board m et Febraary 12, 1j79 at noon in the regular meeting room. ►fir. EI(Ilon Calloway - aresided. ut'zers in attendance were Uri. D.A. Anr?erson, ,frs. Lucile Gould, ': rs. To uShes, Mrs. Lila Lane, Dr. R.D. Le iis, iii'. Walter Xa.nning, Nr. Fat Newton, Nrs. Judy P'nillips, ri,s. S'hiriey Flao�, firs. Aline Snyder, and Mir. Jim Thompson. Mr. Anderson iiOVED the minutes of the meeting of January 3 be approved. Seconded by Mrs. Snyder. MOTICN PASSED. rir. M anning presented t'ze Treasurer's ."Report. 3alan.e on %land rebruary 1 was $3,179.60 and in the community Action. funds $631.61. A copy is attached to the original of these minutes. I'u•. Anderson �HOTED the report be approved. Seconded by Mrs. Gould: i %iGTIOi. P ASSED. Mfrs. Hughes said ANCO had not written a policy on the liability insurance, although the premium had been paid. Consequently, there will be no charge for the next year=s premiu.n. Mrs. Plapp submitted the RSVP Financial Report for the period 11/1/73 - 1/25/79. A copy is attached to the original of these minutes. Mr. Calloway read a letter from Mr. Sam Balker, ACTION Grants Officer, in answer to a letter of December 23 regarding federal carryover funds. Mr. Walker also pointed out only a 37.37 dis crepancy in the RSVP 1 39.nk balance fora six -yeas period which be said he considered to be very good a.ecountil:g. miss, riapp gave the January RSVP report: 307 volunteers of which were active and served 3,063 hours in 35 volunteer stations. She pointed out the reduction in number of hours was due to much illn %ss among the volunteers. Mrs. Hughes gave the IIIO report for January: served 63 individuals, 5 v 104 contacts, and unable to help 21. Tnere was no transportation report, alt'nough she said two m ore vans could be �zsed if there were someone to finai,ce them. Ar. Calloura.y reported th organizational structure committee did not meet during the month, be he expects to have a report at the n ext B,^-- hoard meeting... He also reported he was unable to have a representative at the January 30 steering committee meeting for "Outstanding Woman in Brazos County." Iie read a letter from Sue Greenfeld concerning that meeting at which five judges were selected and su a $25 donation from organizations which wanted to participate as sponsors. Mrs. Snyder.said she attended that meeting as a repre- sentative from another groUo., Mr. Thompson FOVED t. - iat Mr. Calloway appoint a committee of three persons to determine wiet.ler 3000 have a nominee and if so whor that "person would be. ,•irs. Gould seconded. 40TION PASSED. The comtaittee appointed.: firs. Gould as chairman, Mrs. Lane, and firs. Snyder. -2- r. Calloway read a, letter fro-. Nr. Joseoh D. :yin. ealer who had audited the R311P books for t: year ending October 31, 1973 ar-d who certi: iei tie records ;!(-re currtntl y and correctly maintained and in balance with bank accounts at the First National 3ark. i'ir'. Ca.11owa a has written a. letter to Mr. It1healer expressirg appreciation for the audit. Mrs. Plaop reported. she attended the state AC ON office RSVP meetings in Austin last riont'z and felt they were vary worthwhile. A iuominating Committee was appointed; Fir. Ml annIng as chairman, Xr. Anderson, and. Mr. Calloway. Xz- Thompson NGVED the annual meeting be held April 30 as a luncheon meeting in the Medallion Room of Bryan Utilities Building if available. Kr. Manriii)g seconded. i•10TION PASSED. firs. iug. - jes is r to o heak on t %le availabilit of the rood. it was sugges board members would supply the salad luncheon, and agreed there will be no April 9 3. board meeting unless necessary. Xr. Calloigay and Mrs Hughes are to work on putting togetner a slide prograi, about 3CCC activities. i Hughes -and Krs. Lane will work on gettinE, out a short letter concarning membership, which will contain infor_na.tion about the annual ;meeting euiphasiz? ng the program and a3 'king that a repre- sentative frog prospective member oi; S. anizations come to that meeting, as well as any other members. It was suggested the Ministerial Association be invited. 'Nrs. Plapp said RSVP volunteers can be ust:�d for telephone follow -ups. -Kra. said 324 - letters pertaining to membership and the annual meeting were sent out and about twenty had Joined last year. There a re presently about forty memberships, some of which are organizations. Krs. Rug%ies said she is trying to work with the Bryan acting postmaster on Postal Alert, where a postman would contact 3CCC if any elderly person_ doesn't nick up his mail in a given period of time. he BCCC would have information on w'nom to contact. The aofing postmaster is from Temple where Postal Alert has been set up. Local postmen must indicate willingness to particioate in the program. Mrs. Hughes reported the BVDC evaluation had indicated no criticism of 3CCC books and that they were the best of the seven counties. Mrs. Gould MOVED that Mrs. Hugries be authorized to buy a secretary =s chair for the IRO, not to exceed $120. Mr. Anderson seconded. aOTION PASSED. Mrs. Hughes called attention to a bill pending in the Legislature which would provide for foster care for children even though the parents are not on AFDC. She announced she had attended a Crisis ;Hotline training meeting and t %re seven - county transoor"7-a ?_'fin'! committee meeting, botn ileac locally. :rrs. Hu ie3 i4LOVe.D approving payment or FICA taxes at w%iatev'er the current rate is, tinder R3Vj? Fiscal Policies perta.inir.3 to Personnel Fringe Benefits. lir. Anderson, seconded M0'171 PASSED. Respectfully submitted, Judy Phillips, Secretary NEXT MEETING: ;March 12 1- - _. * BRAZ03 C0U1'TY CO I C0UNC 7-:ie 3razos Colirty Comri?rity Coancil board. met at poor i -larcn 12 1979 it t ^e reg-19r meetirg roo-. Mr. Eldor Ca.11owav nresl.ded. Others in atteriance were Mr. D.A. Arlerson, Firs. Lucile Gould, Mrs. Topaz zti ^es, : rs. Lila Lane, Dr. R.D. Lewis, ;�r. ti i'annirx, Mrs. ill1v . n ili -o : rs. S'iirley Plapp, Mrs. La.verr.e Skinner, : "rs. Aline Snyder, and iir. Ji7� Thompson. Mirutes of the - eeting of Febria.ry 12 were corrected. to state that 37DC e•,ral had indicated no criticism of 3CCC books and /or proSram and t':at they -, .aere the best of the seven counties. i4r. Ard_erso- ' OVED approval of the minutes with the correction. Mrs. Snyder seconded. MOTION PASSED. ifr. 4iarr_ir.S Save the `t'reasurer's report, a copy of which is attached. to the original of these minutes. Balance on hand march 3 was ?2,48 ar.d in the Community Action-.. fund Marc'z 1 was �363�22. Xr. Anderson i�iOVJD the report be accepted. Mrs. Lane seconded. MOTIOj" PASSED. Firs. Plapp Save the RSVP Financial Report for February and the period 11/1/ ?3 - 2/25/79• A cony is attached. to the original of these minutes. She pointed out the 25th of the month is now used as closing date. Mr. Anderson XOVED accepting the report. Mr. Mannirg seconded. YIOTION PASSED. Airs. Pla.pp reported she is still_ seeking a. OETA worker. firs. S' -cir_rer gave the February I??.R report: 68 individuals served, 121 client contacts, unabl-e to assist 13 because of lack of funds. 'I'rarsportation: scheduled 167 individuals, 2032 passenger tries ( 266 medic?1, 1610 Years For Profit, 22 government agencies, and 134 ot'hers), and 2 Roadrunners. She said many of the "linable, to essislt' needed money to pa.v large hospital bills. Xrs. Pla.pp gave the RSVP volunteer report for February: 310 vol- unteers or which 260 were active and served. 3520 izours in 33 volunteer stations. Ste said the Evaluation Committee of the RSVP Advisory Coarci1 i s +7o rkirg or its arrnial report and will ' presentee to the next 3CCC board. rieetir_3. On i 1.0 the volunteer recognition ceremory will re held at the Brazos Center at 3 p.m. Xr. Callowa.y reported the ad hoc Organizational Structure Committee *met iarc^ 8. Its recolmendations are being made to the RSVP Advisory Council for review. 'Mrs. Ru�zhes reported she has made a reservation for the Annual Meeting to be held April 30 in the ;Medallion Room of the Bryan Utilities Buildirg for 30 people. It was decided this should_ be a "brown bag" 11ircheor. and that will be i_rcluded in the letter of invitation.. Mr. Callow -v said the slide nro3ram of BCCC activities is being prepared and will be Made available to community organizatiors. The recommendations of the Per?onnel Committee (Truman Allen, chrmn, L.L. Worm ^k, and Vera Martinez) of RSVP Ad.vl.sory Council and of the -2- SCCC Supervisor v Committee, concerning 8372 Personnel Practices, were discussed. COpies a_re attached to the original of these minutes:. T'ze following a.ctiors are based. on t':le nroposeri revisior,G in "Report of SVP Advisory Council Personnel Committee." Mr. Anderson MO'TED, seconded by Mrs. Lane, Section l.a. (Salary $ Fringe) be. approved. MOTION PASSED. Mr. Thompsor MO =D, seconded by Mrs. could, Sectior l.b. (Salary Fringe) be changed to read as follows: "Following the termina- tion of an R3VP staff Member, compensatior and ber.eri±. - he reviewed by the Supervisory Committee of HCCC before employ- ment of a replacemer_t staff member arr then their recommenda- tions will be made to SCCC board." MOTION PASSED. Dr. Lewis MOVED, seconded by Mrs. Gould, accenting Item 3.a. (Staff leave) as written. MOTICIS? FAILED. Mr. 91 1 iompson MOSIE'D, seconded by Mrs. Snyder, Section 3.a. (Staff leave) be aceerted excluding "Carryover a maximum of 10 dayT annual leave per project year" and a.dd_ing "to be taken during that project Near" at end_ of first sentence. MOTIOII PASSED. Thus, the sectior will read: "Ann?zal lea -,re shall number 10 regular working days per project year to be taken during that project year. Following three years or more of continuous emplorment, one additional day of annual leave per project year shall be granted to project staff for each year worked., up to a maximum of 15 days a.nnua.l leave per project .year. The project staff shall stagger annual leave , a. notification of such planned leave to t' ^_e HCCC President or his /her desiznee, and the RSVP Advisory Courcil Chair-!ar. A monthly record shall be kept by the project staff, The proposed changes in Section 3.c. pert?ining to Holidays were acceptable and did not represent policy changes. Mr. Anderson :MOVED, seconled by Mrs. Lane, a.cceptinw Section 5 (Staff Job Description) as recommended by the RSVP Advisory Council Personnel Committee. MOT -IOY PASSED. Mr. Thompson MOVED, seconded. by Mr. Anderson, accepting Section 6 (Staff Selection_ Process) a.. and b. as proposed by the RSVP Advisory Council Personnel Committee. MOTION PASSED. Dr. Lewis called attention to time limitations for homestead exemptions for Senior Citizens. He also said that by the middle of February there had been 36 proDosalG in the State Legislature affecting Serior Citizens (8 relating to cri ^e effects on older citizens), where there were 22 proposals in the last legislative session. Respectfully submitted, Judy Phillips, Secretary ANNUAL MEETING: April 30 President Eldon Calloway Vice Pr- sident Pat Ntwton Secretary Judy Phillips Treasurer Walter yann 30ARD OF D='17CTORS D. A. Anderson Robert Bossier Lila Lane R.D. Lewis Pat Newton Lucille could Jim Tho?nscn W. R. Var1ce Irene- Buentillo Eldon Calloway John Driscoll Topaz Hughes ti t e r y_annLa Judy Phillips A1ine Snyder Publicit- Lucille Gould Mitmber'U};iD Lila Zane Suparvisory Com ittee Topaz Hughes Chair Agnes Boger_ Freddie Wolters Director LaVerne S i.. -ner assistant Dirctor Virginia Wattingar Brazos County Community Council 3''3 Varisco Building 9 Bryan, Texas a Telephone 823 -5226 April 199 1979 Toi Clubs, Organizations, Churches, and Individuals The Brazos County Community Council is beginning a new year and we need your help and support. Since 1968 we have been seeking to inform and refer our citizens of the services in our county. We also work with all community organizations and concerned citizens in the encouragement and orderly development of a balanced program of essential health, welfare, recreation, and other community services, with the least amount of duplication. The work of this organization is governed by an elected Board of Directors that meets the second Monday of each month at noon (1200) in room 310 of the Varisco Building. We are enclosing brouchures prepared by the Information and Referral Office of services available. F ?.zither information may be asked for by telephoning the office. Our MEMBERSI�P DUES are $ 5 .00 per years We also need donations from Groups and Individuals for the operation of the Information & Referral. Office. The ANNUAL MEETING wily be a Broom Bag Luncheon in the Medallion Room in the Bryan Utility Building on Yonday, April 30th at noon (1200). Come and see ghat has been done and the Goals of the Community Council, the Information and Referral Office, and the Retired Senior Volunteer Program. Sincerely, E1 don /GA1Ya ray President E2 Brazos County Community Council President Eldon Calloway Vice President Pat Newton Secretary Judy Phillips Treasurer Walter Manning BC A.ID OF DIRECTORS D.A. Anderson Robert Bossler Lila Lane R.D. Lewis Pat Newton Lucille Gould Jim Tho=son W. R. Vance Irene Buentillo Eldon Calloway John Driscoll Tomaz Hughes Waiter Manning Judy Phillips Aline Snyder Publi city Lucille Gould Membership Lila Lane Supervisory Committee Topaz Hughes Chairman Freddie Wolters Limes Bowen Director LaVerns Skinner Assistant Director Virginia Wattinger 309 Varisco Building • Bryan, Texas • Telephone 823 -5226 April 24, 1979 Dear Member: Each year at this tine, we have a membership and a contribution drive for the Information & Referral Office. We appreciate your contribution last year and hope that YOU will continue your support for the coming year. We realize the operating year of clubs and organizations differ from our year but we do appreciate your support at any time. The work of this organization is elected Board of Directors that meets of each month at noon (12:00) in room We have an annual meeting in April of have other meetings if the need arise; for public information. governed by an the second Monday 310 Varisco Bldg. each year and will i in Brazos County Our ]MEMBERSHIP DUES are $5.00 per year. We also need donations from Groups and Individuals for the operation of the Information and Referral Office. If your member- ship is from a group, will you please give us the name of your representative to be notified of meabership meetings. THE ANNUAL AETIN will be Monday, APRIL 3 1979 and is a BROWN BAG 1XINCHEON at the MEDALLION RRON in the City Utility Building at noon (12 :00). The nominating committee will present nominees for offices and the Board of Directors. Goals and work of the Community Council, Information & Referral and Retired Senior Volunteer Program wi 1 be presented. Sincerely, Brochures included lj�i Lila Lane Membership Committee ueAag '6uippng 03SLICA 60C • u!laW 41-ION 6 L • II noo AlINf1WW0o KINnoo sozvug d13H 0 te r, noA 31d03d d 3M 0111 qZZS d13H a33N EMERGENCY PHONE NUMBERS BRYAN Police ...........................822 -9411 St. Joseph Hospital .................822 -3775 Fire Department .......... ......... 779 -1411 Bryan Hospital ....................822 -1347 Ambulance ........................ Crisis Hotline ...................... 779 -2000 Sheriff .... .......................779 -1717 Doctor ........................... COLLEGE STATION 911 INFORMATION & REFERRAL BRAZOS COUNTY COMMUNITY COUNCIL • 219 North Main • 309 Varisco Building, Bryan, Texas INFORMATION and REFERRAL OFFICE is open 9:00 a.m. to 4:00 p.m. Monday through Friday. We help people find the right service for their particular needs. We also answer questions about social services in Brazos County. We are especially interested in persons over 60. ROAD RUNNERS is a volunteer transportation escort service for handicapped citizens. OUTREACH visits to homes of elderly in Brazos County who are physically unable to come to the office. We accept calls from friends and neighbors telling of the need for a visit. PROJECT INDEPENDENCE from 9:00 a.m. to 4:00 p.m. we schedule and dispatch a van to pick up persons over 60 and the handicapped, for appointments, food stamps, medicine, Social Security Office, Year's for Profit Meal Site, pay utilitiy bills, and if time allows to do grocery shopping. Transportation is also provided to the doctor for those who have Medicaid Cards. JOB'S UNLIMITED from 1:00 p.m. to 4:00 p.m. a job referral service for persons over 50. This is a new service offered to the older persons in our community. BRAZOS COUNTY COMMUNITY COUNCIL MEMBERSHIP is open to all. Monthly Board of Directors meetings are held at noon on the second Monday of each month. Our dues are $5.00. We solicit donations from individuals, clubs, organizations, and churches to help us serve as a forum and an agency in the de- velopment of a balanced program of essential health, welfare, and other community services with the least amount of duplication. FUNDED BY: BVDC Area Agency on Aging, BV Community Action, Brazos County, STEP, Bryan- Brazos County United Way, College Station United Chest, dues and donations to Brazos County Community Council. BRAZOS COUNTY COMMUNITY COUNCIL 7ne Brazos County Community Council board met at noon. Kay 14, 1979 it the regular meeting room. Mr. Eldon. Calloway presided. Others in attendar:ce were: Ms. Minnie Davila., Ms. Myrtle Garrett, Mrs. Topaz Hughes, Mrs. Lila Lame, Dr. E?. n. Lewis, Mr. Pat Newton, Mrs. Judy Phillips, Mrs. Shirley Plapp, and Mr. Holly Rees. Mr. Calloway welcomed new members of the hoard whose terms benzin July 1. Dr. Lewis MOVED approval of the minutes of April 30 as mailed out. Seconded. by Mrs. Lane. MOTION PASSED. Mrs. Hughes presented the Treasurer's report for the period ending May 3. A copy is attad?ied to the original of these minutes, as well as for the period March 3 -April 3. Balance on hand May 3 was $1557.67 and. for the Community Action funds $736.78 as of May 1. Mrs. Lane MOVED approving the report. Seconders by Mr. Fewton.. -MOTION PASSED. Mrs. Hughes pointed out there is currently an effort to combine the Bryan. and College Station United Funds. Mrs. Plapp gave the RSVP Financial Report through April 25, a copy of which is attached to the original of these minutes. Mrs. Lane MOVED accepting the report. Seconded by Mr. Newton. MOTION PASSED. Mrs. Hughes MOVED adding "to be taken during that project ,yeas" at end of sentence setting; forth a maximum of 15 days anru.al leave per project year, in the RSVP Personnel Policies approved at the March 12 BCCC board meeting. Seconded by Mrs.-Lane. NOTION PASSED. It was AGREED the BCCC should plan the meeting for representatives of groups or agencies providing social services to explain what they do should be planned by BCCC, and this meeting should be held in early Fall. Firs. Lane was directed to appoint the committee to work on. planning this meeting. Mrs. Hughes suggested the meeting be a workshop of at least two hours and open to all Interested people in the community. There was no IRO report as Mrs. Skinner was in a food stamp training program. - Mrs. Plapp gave a partial RSVP volunteer report for April: 314 volun- teers in 32 stations. Mr. Calloway called. attention to a. letter from Mr. Thomas Wright of the Pictorial Press askin3 for feedback as to what are the ma,16r social Problems in Brazos County. Mr. Rees agreed. to handle this request. Mrs. Myrtle Garrett of the RSVP Advisory Council presented Goal's and Objectives of RSVP for 1979 -80, as- -well as the proposed bud3et. Copies are attached to the oripi.ra' of these minutes. Dr. Lewis MOVED_ approving the budget to be submitted to ACTION. Mrs. Phillip seconded. MOTIOP+? PASSED. Respectfully submitted, Jud -, r Phill i -rs, :Secretary i,',7?' MEET"i G; June 11 - 3RAZCS COUN7 COMI•iUN'ITY COUNCIL The annual Teeting of t'.he 3ra.zos County Co^- Thumt.y Cotzi:cil T;ras held at r-oon April 3', 1 97' in the Medallion Room of the 1 Utilities Bldg. ,i, O'v?. r 'sr?si ier O ' h ers r g ^" o Mr. Eldon Cal_ a C'h� s p_ P ent were �-�r. D.A. Anderson, i•irs. TDpa.Z RAJ ^ eS, :rS. Lila La:?e, Dr. R.D. Lewis, 12r. ?aalter Manning, Mrs. Judy P'.-ii llizs, Mrs. S'•iirley Plapn, Nrs. Laverne Skirner, Mr. Jim T`n3moson, and S, - reera r g* -)erS ai1'3 guests. M[r. Anderson IHO - IE'D minutes of t ,, e : are 12 meeting be ai) proved. Dr. Lewis seconded. PASSED. Mrs. rlaop presented the RSVP Financial Report for March. Mr. Anderson MO EED the report be accepted. IMrs. Lane seconded. MOTION PASSED. A coot' of t' ^e Tenor+, is attached to the original of these minutes. Mrs. Plapp also Kave the RSVP volunteer report for March: 312 volunteers of which 267 were active and ser7e'3 9412 'hours ill 35 volunteer stations. Mrs. Skinner gave I &R reoort 'or March: 87 irrdivida.n.ls served, 153 traarsportati on. and unable to serve 21 because of lack of funds. Mr. Manning, 7nairvian or the Nomirating Committee, gave its report. There were ro nomirations from the floor. Mr. Thompson MOVED accepting the report ani electing the Commi ttee's nominees. Seconded by Mr. Anderson. i.07ICN PASSED. Elected for two -year terms were: Mr. Holly Rees, Mrs. D^ab Pearson, Mrs. Lila Lane, Dr. R.D. Lewis, Mr. Pat Newton, Ms. Henrietta Doak, 1 Jim Triomason, a:rd Mr. John Quiserberry. Elected for ore -year terms were: Mr. D.A. Anderson, Ms. Willie Mae Dollahite, and Ms. Minnie Davila. (Mlembers remaining on the board for one year pr--: Eldon Calloway, firs. 7 Hughes, Mr. Walter Manning, Mrs. Judy Phillips, an(? Mrs. Aline Snyder. Members of. the Supervisory Committee are: Iirs. "topaz iuznes, CliairMan, Mrs. Agres Boiler_, and Mr. Freddie Wolters. ) Elected as officers a nd co=. ittee chairme were: Mrs. Lila. Lane, President; M'r. Pat N!ewtor., Trice President; Mrs. Judy Phillips, Secretary; r. Walter Manninz, Treasurer; Mr. D.A. Anderson, Publicity; and Mr. E.ldor Calloway, M ember hip. Mrs. Mann reported on the 19 78 volunteer evaluation of the RSV -. A cony of the re-o-' is attached to the original of these mirrates. She said the RSV- A3visory Council's evaluation will be made at their next meeting. To be brought up at the next 3..,, board meeting is a. nuestion Mrs. Phillips had. raise•-_' about the R37? Personnel Policies. Mr. Calloway ez- lained the pl.2rUose of 3CCC to the audience. Mrs. Hues spoke about the worn of the I?�3 of °ice. Mr. Plapp spolte about RSVP and gave a slide presentation snowing some volunteers at their statiors. A s was made that a meeting be planned annually for representa- tives of groups or agencies nroviiing social services to explain what they do. Mr. Anderson expressed appreciation on behalf of the board. to Mr. Calloway for '1is oon_zoi entiou3 W or'l as President for the rust two years. Respectfully submitted, Judy Phillips, Secretary NEXT BOARD 'A=, TING: May 14 BRAZOS COUNTY COMMUNITY COUNCIL The Brazos County Community Council board met at noon on July 9, 1979 in the regular meeting room. In the abscence of the president and vice president, Mr. Eldon Calloway presided. Others in attendance 00 were Mr. D.A. Anderson, Mrs. Henryetta Doak, Mrs. Topaz Hughes, Dr. A.D. Lewis, Mrs. Judy Phillips, Mrs. Shirley Plapp, and Mrs. Aline Snyder. Mr. Anderson MOVED minutes of the previous meeting be approved as mailed out. Seconded by Mrs. Snyder. MOTION PASSED. Mrs. Hughes gave the measurer's Report for the period ending July 3. Balance on hand was $3,206.16 and in the Community Action funds as Of July 1 was $20.00. Mr. Anderson MOVED accepting the report. Mrs. Phillips seconded.. MOTION PASSED. A copy is attached to the original of these minutes. Mrs. Plapp presented the RSVP Financial Report for June. Mr. Anderson MOVED adoption of the report. Mrs. Snyder seconded. MOTION PASSED. A copy is attached to the original of these minutes. Mrs. Plapp said she expects RSVP to receive $1,500 from the City of College Station after November 1, which will come from revenue sharing funds. RSVP volunteers will be used in some projects with the City. RSVP is asking for $800 from the City of Bryan. tors. Plapp did not know at this time what amount will cone from Brazos County. She is preparing to request b, from the United Way. Mrs. Hughes reported she had learned that the Varisco Building will not likely be sold this year. She distributed copies of the Information and Referral Office budget which was approved at the last board meeting. Mr. Calloway 'read a letter from Mr. Glenn Cook, Executive Director of .Brazos Valley Development Council, indicating the RSVP application from BCCC had been favorably cleared. A copy of the letter is attached to the original of these -minutes. Mrs. Hughes reported STEP workers in the I &R office had been required to take a two -week furlough by the Farmers Union in Waco which oversees the STEP project. The STEP workers are now back at work. Mrs. Plapp gave the RSVP report for June; 318 volunteers, of which 267 were active (84 %) and served 3,566 hours (the most in the past six -year period) in 30 stations. The cost figures to 81.1¢ per hour for that month. The grant projection cost is 78� per hour. Local expenditures were 41.7 of the total June expenditures. ACTION requires 40 Later this week I1rs. Plapp will be attending a planning meeting for the Senior Olympics which will be a part of the October festival sponsored by the Area Agency on Aging. -2- She also reported HSVP has had a CETA worker for about 2� weeks, as well as a summer intern from TA24U Sociology Department. There is no cost to RSVP for this student who is interviewing volunteer recruits. Pars. Hughes gave the I &H report for June: 87 individuals served, 3 Outreach, 3 Aoadrunners,and unable to help 12 because of lack of funds for their rent, utilities, and medical bills. She said Mrs. Skinner only goes on Outreach calls when requested, usually to help fill out government forms. Dr. Lewis reported on 1979 legislation of interest to older citizens. the major victory (sponsored by Texas AARP and NHTA) was enactment of a $10,000 property tax exemption for those over age 65 from school district taxes and a freeze thereafter on the rate of school district property taxes. However, there is some question about how this law will be applied. Dr. Lewis further reported there were three major disappointments: (1) The generic drug substitution bill, for the third session in a row, did not pass. (2) The Consumer Protection Act was weakened. (3) The Legislature removed the $25,000 ceiling which had been used in computing retirement benefits for teachers and school administrators. Mr. Calloway requested the I &H remind them of board meetings, Monday of the meeting. office to call board members to possibly on Friday before the Respectfully submitted, Judy Phillips, Secretary NEXT 'MEETING: August 13 BRAZOS COUNTY CO:YTiYItJNIT"Z CO?TNCIL `I"he Brazos County Community Council board met at noon August 13, 1979 in the regular meeting room. Mrs. Lila Lane presided. Others in attendance were Mr. D.A. Anderson, Mr. Eldon Calloway, Mrs. Henryetta Doak, Dr. R.D. Lewis, 'rs. Judy Phillips, rs. Shirley Plapp, Mr. Folly Rees, and Mrs. Laverne Skinner. Mr. Anderson "MOVED minutes of the previous meeting be approved, as mailed out, Mrs. Doak seconded. i +IOTION PASSED. No Treasurert s Report was available due to the absence of ; Mannin and Mrs. Hughes. Mrs. Plapp submitted a corrected copy of the RSVP Financial Report for June. A copy is attached to t'_ne original of these minutes. She also presented the July Report, a copy of which is attached to the original of these minutes. Irs. Plapp reported she will be attending a revenue sharing workshop in Bryan. RSVP is asking for $800 from Bryan, either from the .regular budget or revenue sharing funds. The United Way has been asked for :3,000 but no determination has been made from that source, Firs. Plapp further reported RSVP has lost two or three volunteer drivers because of the increase in gasoline prices and difficulty in obtaining gasoline. She also said a new CETA worker is beginning at R3VP today. A Cooperative Agreement for Student Interns between TAIMU Sociology Department and P.SVP was discussed. Mr. Anderson MOVED accepting the Agreement. Dr. Lewis seconded. MOTION PASSED. Mr. Anderson expressed willingness to accept the Agreement as long as there are no financial or legal obligations. It was AGREED the Agreement should stipulate "RSVP of the BCCC. A copy of the signed Agreement is to be filed with the BCCC secretary. Mrs. Plapp does not plan to have more than one intern at a time. The one who worked during this summer is to prepare a report of her work (10 hours per week) and a copy is to be submitted to BCCC. :ors. Skinner reported she was Members of August— meeting Mrs. Doak agreed to call Mrs. members in attendance pointed Mrs. Phillips agreed to write terms began July 1. unable to make calls reminding board but wii do So f Or future tee; �zngsw Pearson and Mr. Quisenberry. Several out they did not need to be called. new board members advising that their The subject of the workshop for representatives of groups or agencies Providing social services was discussed. Mrs. Plapp and Mrs. Lane agreed to work on a letter to be sent to the organizations with a tear -off sheet to see whether they are interested in participating, Preferred meeting date and time, and whether they would make a Presentation. The letter is to be ready for discussion at the next board meeting. - q- Mrs. Plapp announced the Senior Olympics will be held October 27 in the Brazos Center. She said there is to be a, meeting in Oklahoma City October 25, sponsored by the National Council on Aging. Tne cost will be about $200. Money is available, however only $35 was budgeted. She may find she is too involved with the Senior Olympics to attend that meeting. The - matter is to be taken up again at the next board meeting. Mrs. Plapp distributed copies of position description for RSVP Project director and for ?3SVP administrative secretary /volunteer coordinator. These descriptions have been approved by R3vP .Advisory Council for submitting to BCCC. This matter is to be discussed at the next BCCC board meeting. Copies are attached to the original of these minutes. Respectfully submitted, Judy Phillips, Secretary NEXT MEETING: September 10 EDUCATION TAMU —Audit courses without cost Registrar ..................... 845 -1031 Community Education Bryan 200 N. Main .............. 779 -2337 College Station, 1300 Jersey ........ 696 -3820 emorial Student Center, Free University Courses in various hobby areas ............ 845 -1515 CLUBS & GROUPS FOR SENIOR CITIZENS Brazos County Senior Citizen Center -408 W. 28th St ........... 822 -6873 Annual Contribution $5.00 Edge Senior Citizens Center c 1st and 3rd Tuesdays at 2:00 AARP —Meets 2nd Monday 2:30 at First Presbyterian Church, Bryan National dues plus $2.00 Local AARP —Meets 4th Wednesday at A &M United Meth- odist Church at 2:30. National dues plus $2.00 local. NRTA— Retired Teachers meets 2nd Wednesday National dues plus $1.50 local NAR— Federal Employees meets Medallion R. in Bryan the 4th Thursday each month. TAMU Retiree —Meets at Ramada Inn 3rd Monday at 11:40 every other month. Senior Citizens Supper Group Covered dish every 3rd Tuesday United Methodist Church Good Fellowship Group Meets: First United Methodist Church -games each Wednesday at 2:00. 1st Wednesday covered dish 10:00. Dues are $1.00 per year. . Over 60's Game Party Fellowship Hall -Faith United Church 1:30 — 4:30 New Light for the Blind Meets at Bryan Library - 4th Tuesday. AREA AGENCY ON AGING ......... 822 -7421 3006 E. 29th St., Bryan Funding provided under Older American's Act for Information and Referral Offices, Senior Citizens Centers, Transportation, and other programs for 60+. COMMITTEE ON AGING — EXTENSION SERVICE Regent Street .................. 822 -7373 Newsletter for Senior Citizens. FREE Publications Food and Nutrition, health, leisure, estate plan- ning, gardening, and other consumer information. NEED HELP CALL US INFORMATION & REFERRAL OFFICE 309 Varisco Building 219 N. Main Bryan 822 -1790 823 -5226 INFORMATION & HOSPITALITY CENTER Meet at A &M OF BRAZOS VALLEY 693 -6552 2615 Texas Ave. S., College Station Senior Member's Groups in many local Churches Check with your own Church. Maintains a community calendar of events locally and in the Brazos Valley area. eat" �,et 0 VG e. d • es • W O k olt � Qe Brazos County Community Council Information and Referral 219 N. Main 309 Varisco Bldg. 822 -1790 823 -5226 Bryan, Texas INFORMATION & REFERRAL 309 Varisco Building Bryan Referral to Agencies for help. Information about services, Aid when possible. Help with government forms, Outreach to elderly, disabled. Volunteer in- formation and referral Job's Unlimited -55+ referral brochures on services, directory of services. Call: 822 -1790 or 823 -5226 NUTRITION PROGRAM 822 -1302 412 Varisco Bldg. Bryan Meals on Wheels - Noon meals to Shut -ins three days a week. Noon Meals, Activities, Crafts Five days a week 9:00 - 3:00 at Years for Profit Center, 203 W. 30th .................. 822 -0591 Lincoln Center, Eleanor and Holleman .... 696 -1033 TRANSPORTATION Project Independence Van Service 60+ ............ . ... . . 823 -5226 TAX EXEMPTION County Courthouse ................ 822 -7373 City of Bryan .................... 823 -0071 City of College Station .............. 696 -8868 Schools Bryan ............. 779 -2324 and 779 -2325 College Station ................. 696 -1815 APPLY ANNUALLY FEDERAL INCOME TAX Internal Revenue ................ 822 -9313 1300 Texas Avenue Bryan Tollfree in Austin 1- 800 - 492 -7831 FINANCIAL Social Security ................... 822 -1371 1300 Texas Ave. Bryan Supplemental Security Income 1300 Texas Ave. Bryan ........... 822 -1371 Veteran's Assistance ................ 822 -7373 Courthouse Tuesdays and Wednesdays Toll Free in Waco ............... 822 -7352 Food Stamps .................... 77911400 1702 B Texas Ave .............. 9:00 - 5:00 Better Business Bureau Varisco Bldg ................... 823 -8184 Weatherization BVCAA ............. 822 -1302 Varisco Bldg. Limited help. MEDICAL Brazos County Health Unit 202 East 27th Bryan ............... 822 -7373 Blood Pressure Checks -Daily 10:00 - 11 :30 1:30 - 4:00 Diabetic Screening Thursday and Friday Above hours Influenza Vaccine Free over 65 (Flu Season) Texas Health Department Region VI 2112 Villa Maria ................ 779 -1880 Breath test — TB test 4th Thursday 11:00 - 3:00 Texas State Commission for Blind 1706 East 29th ................. 823 -7535 Tapes- Books -Other Aids Nursing Home Placement ............ 779 -2657 307 S. Main (Kraft Bldg.) Bryan Alcoholics Anonymous ............. 779 -0933 VOLUNTEERS OPPORTUNITIES Retired Senior Volunteer Program 310 Varisco Bldg ................ 822 -2712 823 -5543 EMPLOYMENT Senior Texas Employment Program Area Agency on Aging ............ 822 -7421 3006 East 29th St. Bryan Texas Employment Office 800 East 29th S ................ 779 -3743 Jobs Unlimited - Part time work Job Referral 55+ ................ 822 -1790 309 Varisco Bldg. Bryan SPECIAL DISCOUNTS for 65+ Skaggs Eckerds Kentucky Fried Chicken Church's Fried Chicken Krogers Weingartens Shulman's Theaters Charles & Sues Beauty School RECREATION /EDUCATION Bryan Library .................... 823 -8021 201 East 26th Bryan Utility Park Lake Free entrance 65+ ............... 822 -6171 Texas Park & Wildlife Fishing license 65+ not required Hunting license 65+ not required (Some exceptions) State Parks - Free entrance Federal Parks - Free Golden Age Pass Golden Age Pass C/S — free entry to all C/S senior citizens for all public school functions. BRAZOS COUNTY C0;` INILtTNITY COUNCIL T'ne Brazos County Community Council board met at noon September 10, 1979 in the regular meeting room. Hrs. Lil? Lane presided. Others in attendance sere Mr. D.A. !Anderson, Mr. Eldon Callo way, firs. Henryetta, Doak, 1 Topaz Hughes, Dr. R.D. Lewis, 1 clter Ka.nning, Mir. Pat Newton, ;sirs. Jude Phillips, Mrs. Shirley Plapp, Dr. John Qlaisenberry, I Holly Rees, Mrs. Laverne Skinner, and Mrs. .'Hine Snyder. , mutes of the August 13 meeting were corrected to snow expenditures for the RSVP Director to attend a. meeting in Okiahoma City on October 25 would be 05 more than the - amount budgeted. Mr. Calloway MOVED the minutes be approved as corrected. Dr. Lewis seconded. MOTION PASSED. Suggested changes in the Position Description for RSVP Project Director and for RSVP Administrative Secretary /Volunteer Coordinator, as distributed last month, were discussed. Dr. Lewis MOVED the Position Description for RSVP Pr oject Director be approved with the following changes: Under Nature and Purpose, add "(Supervisory Committee)" after Executive Director. Under Item 14, start the Item with "Prepares and submits on a nnual RSVP budget to RSVP .Advisory Council, BCCC, and ACTION." And. end Item 14 with "Arranges for an annual audit of RSVP financial records." Motion seconded by Mr. Anderson. MOTION PASSED. Mr. Anderson M OVED adoption of the Position Description for RSVP Administrative Secretary /'Volunteer Coordin --tor be approved with amending Item 10 to read: "Assists the Project Director in the supervision, training, and evaluation of supportive RSVP project st =+ff." Motion seconded by Mr. Callo way. MOTION PASSED. Copies of the mended Position Descriptions are to be distributed to the next meetings of BCCC board and RaVP Advisory Council. Mrs. Hughes reported she h"d Q memo from BVDC suggesting ra ising mileage reimbursement to 18¢ per rule effective September 1. How- ever, the State is rising its mileage to 20¢ as of October 1. BCCC is being required to do more Outreach. The budgeted amount is $100 which comes from United Fund money. Mr. `' nderson ,MOVED m -king the r"'te 20,G effective October 1. Seconded by Dr. Lewis. .OTION P SSEDe .'Irs, 1-luz;nes announced a meeting of Alliance for information and Referral in Aust'1_r, October 15 and 1.7 at which she has been asl�.ed to speak. Expenses are to be X30 for re7istration plus lodging and transpor- tat ion. She said Mrs. S'tinner needs - to attend the meeting too, and a reDresertative from willl be going. i' Doak :40VED paying; expenses for two representatives from BCCC. Mr. Newton seconded. l n, :NABS �'D. i%Irs, I tt -hes :reported she had met with Mr. Bob Fletcher of College Station AAi'1' who is doin a survey to find out what special offers and discou:;ts businesses offer ser_ior citizens. Wir. Cal loway MOVED giving Mrs. `iu`rnes aut %lority to proceed with printing tt.e brochure resulting from the survey. Ivir. Anderson seconded. ir0II01 PASSED. { _?_ :r !1U�Ile. r?.i7.'t7er r°poY'"ted on �.evF'ru'l t';or_C she la.•� re ^,? ±1t2�r a - `ended il`�!^ l:� t Z ', UO ?,�lll t f inn ce �, : c:7opeara' ive child iJ.1^v- t °ct?.on, ,'ha anrc?anced ',Planned Pa rpri t. -food will Soon open an office in down town T - ,: ,- ar.. •ire ' u-hes re r t a ex b rare tvie plan. o report a. t n ext o.aa� d m ee t i n g ab v, t plans to i?1- ;_.Lld apar tenants for old er c r: recent newspaper article reported the tenants would not receive subsidies. Mr. Manning presented the Treasurer's Reports for July and August. Balance on hand Sept. 1 was `2,50 rolies are attached to the ori of these minutes. k1 Anderson MOVED adoption of the reports. Seconded by NIr. Calloway. MOTION PASSED, Mr. Calloway raised the question of Postal Alert's progress. This matter had been discussed at the Feb. 12, 1979 board meeting, Pairs. Hughes said she has not received a reply to her letter to the Bryan Post Office. Nlrs, Hughes reported Mr. Glenn Coon of BVDC is hiring a person to organize monthly meetings and a newsletter for all the social service agencies in the seven- county area. It was AGREED to wait a month and then check with NIr. Cook before proceding with a letter con- cerning BCCC's arranging a meeting of the local agencies or sending the planned letter to them. It was decided to wait until the new Bryan Fire Chief has had time to settl,e his job before approaching him about having window stickers for senior citizens, Mrs. Plapp presented the RSVP Financial report for August, a copy of which is attached to .the original of these minutes. Mr. Anderson MOVED accepting the report. Mr. Manning seconded. MOTION PASSED. The City of Bryan has denied the RSVP request for $800. The United Way has accepted the request of RSVP. Mrs. Pkpp submitted the volunteer report for July. 321 volunteers of which 278 were active and,worked 3,702 hours in 34 stations. This represents 83.6¢ per volunteer hour. A copy is attached to the original of these minutes. Mrs. Skinner presented the I1.R .report: 85 individuals served; 117 clinet contacts; unable to serve 16 because of lack of funds; 107 individuals served on transpo 2,674 passenter trips; 3,5 miles logged; 849 incoming calls and 377 outgoing calls. Respectfully submitted, Judy Phillips, Secretary BRAZOS COUNTY COMMUNITY COUNCIL The Brazos County Community Council board met at noon on October 8, 1979 in the regular meeting room. Mrs. Lila Lane presided. Others in attendance were Mr. D.A. Anderson, Mr. Eldon Calloway, Mrs. Henryetta Doak, Mrs. Willie Mae Dollahite, Mrs. Topaz Hughes, Dr. R.D. Lewis, Mrs. Johnnie Pearson, Mrs. Judy Phillips, Mrs. Shirley Plapp, Mrs. Aline Snyder, and Dir. Jim Thompson. Mrs. Snyder MOVED minutes of the previous meeting be approved as mailed out. Dr. Lewis seconded. MOTION PASSED. Mr. Anderson MOVED Mr. L.L. Womack be appointed RSVP Fiscal Agent from November 1, 1979 to October 31, 1980- Mr. Callway seconded. MOTION PASSED. Duties of this office include (1) reviewing RSVP monthly expenditures, (2) co-signing all RSVP checks, (3) maintaining working knowledge of existing and new IRS policies and procedures, and (4) providing supervisory assist- ance to RSVP as necessary for implementation of sound financial management. A copy of the agreement signed by Mrs. Lane and Mrs. Plapp is attached to the original of these minutes. Mrs. Plapp presented the RSVP Financial Report for the month ending Septem- ber 25, 1979• Mr. Anderson MOVED accepting the report. Seconded by Dr. Lewis. MOTION PASSED. A copy is attached to the original of these minutes. Mrs. Plapp reported she did not make plans to attend the Oklahoma City meeting of October 25 sponsored by the National Council on Aging because of the pressure of being involved with the Senior Olympics and attending another out -of -town meeting during October. (ACTION meeting in Austin on Oct. 16 and 17.) Mrs. Hughes presented the Treasurer's Report for the month of September. Balance on hand October 1 was $3,066.91• Mr. Anderson MOVED accepting the report. Mrs. Doak seconded. MOTION PASSED. . Mrs. Plapp distributed copies of Position Description for R;3)V,c Project Director and for RSVP Administrative Secretary /Volunteer Coordinator, approved at the previous board meeting. A copy of each is attached to the original of these minutes. Mrs. Plapp gave the RSVP program report for August: 324 volunteers of which 279 were active and served 3,781 hours in 34 volunteer stations, making a cost of 73.6¢ per volunteer hour which is less than the projected amount. She said there is over 40% ethnic representation and approximately 24% are male volunteers. She distributed a list of volunteer jobs avail- able, a copy of which is attached to the original of these minutes. Mrs. Pearson,who is also on the Girls' Club board, volunteered to assist their Director, Irma Reece, in coordinating the reading tutor program in which RSVP volunteers work. Since the First Presbyterian Church sponsored workshops on available services in the area last Saturday, the BCCC board AGREED not to go ahead with the workshop for representatives of groups or agencies providing social services as it would be a duplication of efforts. Mrs. Virginia Wattinger of the Information and Referral Office attended the workshop, making I &R materials available. Dr. Lewis also attended. -2- Dr. Lewis reported he will soon be attending a meeting of the Retired 'Teachers to discuss legislative activities for the 1981 Legislature and a possible Special Session. Dr. Lewis had reviewed the proposed revision of the handbook on procedures for RSVP, sent out by the Director of Older American Volunteers Programs which is a part of ACTION. Proposed are a simplification of procedures, a, reduction in the amount of paperwork, and authorization for more decisions to be made at the local level. The board directed Mrs. Plapp to report it had discussed these proposals and agreed the aims are good. Mrs. Plapp reported Frances Loyd, a RSVP volunteer, will talk with the B -CS Retired Teachers Assoc. to inform them of ways they can help RSVP. Respectfully submitted, Judy Phillips, Secretary RE TIRED SE NIOR VOLUNTEER PROGRAM of the Brazos County Community Council Room 310 Varisco Building - Bryan, Texas 77801 713 - 822 - 2712 - 713 - 823 -5543 RSVP FISCAL POLICIES November 1, 1979-October 31, 1980 1. Personnel Compensation a. The compensation of Shirley Plapp, RSVP Director, shall be $13,545 per annum for the year beginning November 1, 1979 and ending October 31, 1980. b. The compensation of Janie Velasquez, RSVP Administrative Secretary /Volunteer Coordinator, shall $8,089 per annum for the year beginning November 1, 1979 and ending Oct- ober 31, 1980. C. The compensation of CETA public service employees (when available) shall be set at minimum wage, Costs for this compensation (salary, employers share FICA, Workmens' Compensation, and Health Plan) shall be reimbursed to RSVP by the Brazos Valley Development Council. 2. Personnel Frinqe Benefits a. The grantee shall provide required amount of per annum salaries of RSVP personnel for the employers share of FICA taxes. b. The grantee shall provide for Workmen's Compensation for RSVP staff. C. Staff participation in other retirement and /or insur- ance plans are an available option for which budgeted funds are authorized. 3. Travel Policies a. The authority for RSVP conference travel is authorized by ACTION and approved by the BCCC p resident or his /hr designee. b. Monies for conference travel shall include the follow - ing ^ c erences: one regional and three others during � Ca C — the eighth year. These meetings include expenses of $35 �l per fern with a maximum of $20 per trip for miscellaneous expenses. Transportation to these conferences would be by public carrier or automobile. Reimbursement would be given upon receipt of public carrier vouchers and /or mileage records at n per mile. Over C. Local staff travel shall be reimbursed monthly at a per mile rate for actual miles traveled. 4. Space Costs a. Office space for RSVP quarters shall be $254.60 per month cash with 172.80 per month in -kind from the Vazisco Estate. These rates will be in effect from November 1, 1979 to Oct- ober 31, 1980. 5. Financial Disbursements a. Volunteer _ansportation reimbursement shall be given at a rate ofL� per mile and provided for those who file the reimbursement forms. b. Volunteer meal reimbursement shall be available up to $2.00 per meal for those volunteers who serve during a meal per- iod and file the reimbursement forms. In -kind budgetary credit will also be accepted by RSVP from Volunteer Sta- tions who provide free meals to those seruin- during a meal period. A maximum in -kind credit rate of 62.00 per meal per volunteer shall apply when signed records are available. C. Approval of other disbursements relating to volunteer ex- penses and other expenses in the approved budget categor- ies as required by ACTION shall be a function of the RSVP Director. d. A petty cash check shall be issued to and accounted for by the director as necessary. e. A Fiscal Agent appointed by the BCCC shall co -sign all RSVP checks for disbursements. This agent will also be available to RSVP for financial counseling and assistance as needed. 6. Annual Audit a. An audit of RSVP's financial records .shall be performed within a reasonable time after the end of each project year. Submitted to and approved by BCCC Executive Board on, ovember , l 1 979 . L ila Lane, Presiden Brazos County Community Council w "y • n• 'G enior 'Er olunteer rogram -of -the om 310 Varisco Building Bryan, Texas 77801 Brazos County Community Council Director October Shirley Plapp 822 -2717 1970 Administrative Secretary Janie Velasquez 823 -5543 RSVPLaIp This newsletter is a special one month addition. It's special because all of you volunteers are special people. It's special because we wanted it appropriately timed to remind you to attend the Senior Olympics Festi- val and Senior Olympics on October 27 (see article and schedule of Olym- picaactivities inside). It's special because it contains some especial- ly spooky information about Halloween legends! We 're not planning our usual RSVP Birthday Party this year because of the Senior Citizens Festival and Olympics. WE "LL SEE YOU INSTEAD ON OCT— OBER 27 AT THE SENIOR OLYMPICS AT THE BRAZOS CENTER! --------------------------------------------------- RSVP is very happy to have with ns Ram Redmond, a Texas A &. M University senior in the Management Department, s.�hA serving a three month internship with RSVP. Her main areas of responsibility include assisting the Thursday morning volunteers at Sherwood, working on the Senior 0lympics, learning about community services available for senior citizens, gaining operational Iywledge about RSVP. PROGRAM REPORTS Juiy August 321 Volunteers 324 3702 Hours 3781 32 Stations 34 83.60 Costs per Volunteer Hour 73.60 ANNOUNCEMENT OF INTEREST: The Area Agency on Aging in our region is planning s Senior Citizens Festival on October 27, at the Brazos Center, 3232 Briarcrest, Bryan, Texas. Our RSVP project and numerous other agencies and organizations serving the elderly in this region are co- sponsoring this event. These groups will provide information and craft sale booths at the Festival. (after co- sponsoring this event). In conjunction with the Festival a Senior Olympics will also be held. RSVP has served as chakiman of the Olympics planning committee. The Olympics activities will include 440 yard walk -a -than, Basketball Relay, Balloon Relay, Earthball Relay. LUNCH BREAK, Softball Throw Contest, Shoe Finding Contest, 100 Yard walk -a -thon, Frisbee Toss, Ugly Face Contest, Nail Pounding (men's &, women's), Pie Eating Con- Tennis Ball Throw, Jogging Event. The Master of Ceremonies for the event will be D.A. "Andy" Anderson. The opening ceremony will feature a torch lighting, carried by jog- ger and RSVP volunteer Luther Jones. Various local and regional of- ficials will also be introduced. Lunch will be served by the Years for Profit (nutrition program). 1-4�E'gRAZOS COUNTY KIWANIS CLUB The Brazos County Kiwanis Club has offered to install door chains in the homes of fifty senior citizens in Bryan and College Station. This service will be provided by the Kiwanis as a community service project to give our senior citizens more protection from crime. The Kiwanis plans to start this work in early November. If you need this service please inform your RSVP office at 823 -5543. PATS ON THE BACK........... To the Senior Citizens Cheer -Up Club President Etta Lee Wilson who held a social for the residents of Leisure Lodge Nursing Home. The program included group singing and distribution of lap covers and personal items. Accompaning the president with serving refreshments were club members Hattie Latson, Ethel Mae Miller, Betty Crawford and William Wilson. The Senior Citizens' Cheer Up Club regularly visits local nursing homes and prepares holiday favors. Any Senior Citizen interested in joining the club should contact Mrs. Etta Lee Wilson at 823 -5543 or 823 -0088. NEW RSVP STAFF Lillian Feldon, our new receptionist from the BVDC public service em- ployment program, has been with us full -time for about six weeks. Be- fore coming to RSVP she spent about three months in a special train- ing program learni ng office skills. Lillian and her three sons, ages 11, 12, 14 live in Bryan with her grandmother. J RETIRED SENIOR VOLUNTEER PROGRAM of the Brazos County Community Council Room 310 Varisco Building - Bryan, Texas 77801 713. -822 -2712 —713 - 823 -5543 RSVP FISCAL POLICIES November 1, 1979-October 31, 1980 1. 2. 3. Personnel Compensation a. The compensation of Shirley Plapp, RSVP Director, shall be $13,545 per annum for the year beginning November 1, 1979 and ending October 31, 1980. b. The compensation of Janie Velasquez, RSVP Administrative Secretary /Volunteer Coordinator, shall $8,089 per annum for the year beginning November 1, 1979 and ending Oct- ober 31, 1980. C. The compensation of CETA public service employees (when available) shall be set at minimum wage, Costs for this compensation (salary, employers share FICA, Workmens' Compensation, and Health Plan) shall be reimbursed to RSVP by the Brazos Valley Development Council. Personnel Fringe Benefits a. The grantee shall provide required amount of per annum salaries of RSVP personnel for the employers share of FICA taxes. b. The grantee shall provide for Workmen's Compensation for RSVP staff. C. Staff participation in other retirement and /or insur- ance plans are an available option for which budgeted funds are authorized. Travel Policies a. The authority for RSVP conference travel is authorized by ACTION and approved by the BCCC president or his /her designee. b. Monies for conference travel shall include the follow- ing conferences: one regional and three others during the eighth year. These meetings include expenses of $35 per diem with a maximum of $20 per trip for miscellaneous expenses. Transportation to these conferences would be by public carrier or automobile. Reimbursement would be given upon receipt of public carrier vouchers and /or mileage records at 18.50 per mile. Over C. Local staff travel shall be reimbursed monthly at 18.50 per mile rate for actual miles traveled. 4. Space Costs a. Office space for RSVP quarters shall be $254.60 per month cash with $72.80 per month in -kind from the Vanisco Estate. These rates will be in effect from November 1, 1979 to Oct- ober 31, 1960. 5. Financial Disbursements a. Volunteer transportation reimbursement shall be given at a rate of18.50 per mile and provided for those who file the reimbursement forms. b. Volunteer meal reimbursement shall be available up to $2.00 per meal for those volunteers who serve during a meal per- iod and file the reimbursement forms. In -kind budgetary credit will also be accepted by RSVP from Volunteer Sta- tions who provide free meals to those serving during a meal period. A maximum in -kind credit rate of $2.00 per meal per volunteer shall apply when signed records are available. C. Approval of other disbursements relating to volunteer ex- penses and other expenses in the approved budget categor- ies as required by ACTION shall be a function of the RSVP Director. d. A petty cash check shall be issued to and accounted for by the director as necessary. e. A Fiscal Agent appointed by the BCCC shall co -sign all RSVP checks for disbursements. This agent will also be available to RSVP for financial counseling and assistance as needed. 6. Annual Audit a. An audit of RSVP's financial records shall be performed within a reasonable time after the end of each project year. Submitted to and approved by BCCC Executive Board on December 10, 1 979. Lila Lane, Hresident Brazos County Community Council BRAZOS COUNTY COi✓MUNITY COUNCIL The Brazos County Community Council board met at noon November 12, 1979 in the regular meeting room. Mrs. Lila Lane presided. Others in attendance were Mr. D.A. Anderson, Mrs. Henryetta Doak, Mrs. 'Millie Mae Dollahite, Mrs. Topaz Hughes, Dr. R.D. Lewis, Mrs. Johnnie Pearson, Mrs. Judy Phillips, Mrs. Shirley Plapp, Dr. John Quisenberry, Mrs. Aline Snyder, and Mr. Jim Thompson. Mr. Anderson MOVED minutes of the previous meeting be approved. Seconded by Dr. Lewis. MOTION PASSED. Mrs. Dollahite reported she and Mrs. Pearson have been working with Mrs. Reece of the Girls' Club on the reading tutor program. There seems to be some confusion as to whether RSVP volunteers are to be used. Mrs. Lane, Plapp, Pearson, and Dollahite will meet with Mrs. Reece as soon as possible. Mrs. Lane will work with Dr. Jones of the BISD toward getting materials for tutoring. Mrs. Plapp announced that RSVP started its eighth year Novmber 1 in Brazos County and that Dr. Lewis was appointed by the RSVP Advisory Council to be its representative to the BCCC board. Mrs. Phillips MOVED Mrs. Lane be authorized to appoint a representative of the BCCC board to the RSVP Advisory Council. Mrs. Snyder seconded. MOTION PASSED. Mrs. Lane will ask Mr. Calloway to serve in this capacity. The representative will be non - Voting on the Council. Mrs. Plapp reported the RSVP Advisory Council recommends increasing RSVP mileage reimbursement to 18.5¢ per mile retroactive to November 1. Mr. Anderson MOVED authorizing the change to 18.5¢. Seconded by Mrs. Pearson. MOTION PASSED. Mrs. Plapp is to make changes within the budget to accommodate this change and Mrs. Lane will sign the rebudgeting form. Mrs. Plapp is to furnish copies of proposed RSVP Fiscal Policies for the period November 1, 1979- October 31, 1980 to each member of the board for consideration. She distributed copies of the RSVP Financial Report for October (attached to the original of these minutes) and said the books will be ready for auditing in about ten days. She will ask Mr. Wheeler to do the auditing again. Mrs. Plapp gave the September RSVP report: 326 volunteers of which 278 were active and served 3,694 hours in 32 volunteer stations, making a cost of 82.8¢ per volunteer hour. Mrs. Hughes presented the Treasurer's Report for October, a copy of which is attached to the original of these minutes. Balance on hand November 1 was $2,589.44. She made a report on the meeting of Alliance for Information and Referral held in Austin. A survey authorized by the Department of Human Resources was made on services available in the communities represented at the meeting, and Brazos County compared favorably to larger communities in Texas. BCCC Information & Referral has an annual cost of $13.89 per client. Other communities ranged from.$12 to $40. Dr. Lewis MOVED accepting the report. Mrs. Snyder seconded. MOTION PASSED. _2_ Dr. Lewis called attention to a booklet, "Medicare and Health Insurance for Older People," which is a good analysis and which is available from NRTA and LUP. He also called attention to an article in the October- November 1979 issue of Modern Maturity pertaining to health insurance legislation. Members of AARP and NRTA receive this publication. Mrs. Hughes reported Mr. Fletcher has received about 75 replies from businesses concerning discounts and special offers to senior citizens. He hopes to get responses from 100 businesses and needs volunteers to contact them. Respectfully submitted, Judy Phillips, Secretary. NEXT MEETING: December 10 w BRAZOS COUNTY COIwIMUNITY COUNCIL The Brazos County Community Council board met at noon December 10, 1979 in the regular meeting room. Mrs. Lila Lane presided and opened the meeting with a prayer. Others in attendance were Mr. D.A. Anderson, Mr. Eldon Calloway, Mrs. Henryetta Doak, Mrs. Topaz Hughes, Dr. R.D. Lewis, Mr. Walter Manning, Mrs. Judy'Phillips, Mrs. Shirley Plapp, Mrs. Aline Snyder, and Mr. Jim Thdgpson. Dr. Lewis MOVED minutes of the preVIgHs meeting be approved as mailed out. Mr. Anderson seconded. MOTION PASSED. Mrs. Lane announced Mr. Calloway accepted appointment as BCCC repre- sentative to RSVP Advisory Council as a non - voting member. Mr. Manning gave the Treasurers Report. Balance on hand December 1 was .4,589.84. Mrs. Snyder MOVED accepting the report. Seconded by Mr. Anderson. MOTION PASSED. A copy is attached to the original of these minutes. Mr. Anderson and Mr. Calloway plan to work together as Publicity and Membership Chairmen respectively. Mrs. Plapp presented the RSVP Financial Report for November, a copy'• of which is attached to the original of these minutes. Mr. Anderson, MOVED accepting the report. Mr. Manning seconded. MOTION PASSED. A question arose as to the fringe benefits paid to the RSVP Director: FICA of approximately $830.00 representing 6.13% of total salary is budgeted to be paid by RSVP. Also $91.00 for Workmen's Compensation is budgeted. Mrs. Plapp pointed out she does not participate in the medical insurance program which would amount to :374.00 to be paid by RSVP. The travel reimbursement for the Director averages $30 -40 per month, according to Mrs. Plapp. However, this reimbursement is not considered a fringe benefit. Mrs. Plapp reminded the board that RSVP books are closed on the 25th of each month (except October which is the last month in the fiscal year) has been the practice in order to present a more current finan- cial report to the RSVP Advisory Council. Some opposition to this practice was voiced, since not all volunteers' reports can be counted In the calendar month. It was decided there can be nothing done about a volunteer's reporting expenses which were incurred in October, in the following fiscal year after the books are closed. RSVP Fiscal Policies for the year ending October 31, 1980 were discussed. Mr. Anderson MOVED adoption of the Policies. Mr. Thompson seconded. MOTION PASSED. A copy is attached to the original of these minutes. It was AGREED the proposed RSVP Fiscal Policies should be presented at the same time the proposed budget is presented. Mrs. Plapp reported the CETA worker in the RSVP office is a very good worker and is funded through May. She also reported Mr. Womack has been appointed as RSVP Fiscal Agent as agreed at the October 8 BQCCC board meeting. Mrs. Plapp submitted the October RSVP volunteer report: 328 volunteers of which 276 were active and served 3,616 hours in 31 stations. This represents .1.15 per hour. �Wl fa -2- Mrs. Hughes gave the I &R report for November: 78 individuals served; unable to serve 5 because of lack of funds; 1,415 passengers on 2 ,765 passenger trips; 4 escorted rides (Roadrunners); and 781 incominz calls and 267 outgoing calls. Mrs. Hughes said the van drivers are Paid. the minimum wage. She also reported on a meeting of the Area Agency on Aging, stating that I &R should, get the same amount of funds as last year. The Agency will have to put in some homebound services which will probably be through senior citizens centers. Legal Aid. Society is trying to get established but there is some opposition from BVDC. One _problem to be aware of is in low -cost housing. Mrs. Hughes further reported she had been asked by Mr. Dan Beto, Adult Probation Chief, to help find persons or organizations who would supply a total of 100 Christmas baskets to go to people on probation, to be delivered December 21. Duplication of the EaSl_e distribution will be avoided if at all possible. She asked for help in this matter. Dr. Lewis reported, he had submitted names of volunteers to Mr. Fletcher to help with follow -ups on the merchants' discounts for senior citizens. Tars. Hughes reminded that BCCC agreed to publish 3,000 copies of a three -fold pamphlet, and Mr. Fletcher mailed the questionnaires to the merchants at his own expense. Dr. Lewis commented that the RSVP caroling at hospitals and the Christmas party were very successful, with an estimated 150 -200 people participating. Respectfully submitted, Judy Phillips, Secretary % NEXT MEETING: January 14 ACTION Form A -583 {3/74,1 SPONSOR QUARTERLY PROGRAM REPORT OMB NO: 116 -RO289 Expires: 1/31/77 Instructions This document should be cc: z!e_ed by Sponsors of ACTION programs and filed in the ACTION Regional Office at the end of each project qua zer. Complete those sections appropriate to your organization as indicated in subsequent instructions. Dates of Reporting Period 1 0/1 /79 :: 1 0/31 /79 Date of Report 12/26/79 Name of Project RSVP of the Brazos County Community Council 340-6146/7 Project /Grant No. Address ACTION Proc-ajrts Covered By This Report (Check) , ❑ VISTA ❑ FGP ❑ SCORE ❑ ACV ❑ SCP ❑ ACE ❑ UYA ❑ RSVP ❑ OTHER a Person Compr =ti::gRepo n Shirley P_lapp RSVP Director 713 -022 -2712 or 023 -55 T -1= Telephone PART I — VOLUNTEER AND MANHOUR STA'T'ISTICS A. To b-_ com,.pletatj for the VISTA, ACV, UYA Programs VISTA ACV UYA 1. Number of Vo:unte-a.r; on- project beginning of quarter ........... 2. Number of additional Vo:_ -ors placed this quarter ............. 3. Number of scheduled ter^±rations this quarter ................. �J 4. Number of unscheduled _e- -ninations this quarter ............... 5. Tota! number of Volun -ears on- at end of project quarter.......... ACTION Form A -583 {3/74,1 B. To be completed for the Foster Grandparent and the Senior Companion Programs. 't ' FGP SCP 1. Total number of Volunteers serving at the end of the quarter (includes those FGs or SCs who may not be serving on the final day of the quarter for reasons of schedu!irg, L� illness, etc . ........................... ............................... 2. Total number of manhours of service this quarter ............................. L 3. The total number of individual volunteers that served this quarter ................. 4. The total number of individual children served by FGs or adults served by SCs this u qua ter ............................... ............................... 5. The total number of persons aged 60 or over served by Senior Companions this quarter ... O C. To be completed for RSVP 9 1. Number of Senior Volunteers at the beginning of quarter ............... . ..................... 326 2. Number of new Senior Volunteers this quarter ................ ............................... 3 3. Number of Senior Volunteers withdrawn this quarter .......... ............................... i 4. Number of Senior Volunteers temporarily absent this quarter .... . ................ . ........... 5. Number of Senior Volunteers serving at the end of this quarter . ............................... 3 2 8 6. Total number volunteer hours of service this quarter 2 , m o cum — = 7 2 5 . .. . . . . ........ 7. Number of Volunteer stations .... � a c t i v e) .. _ _ .. .. . ............. ...... . 8. Number of Volunteer stations withdrawing this quarter ....... ............................... U 9. Cost per hour of Volunteer service this quarter .. ( 1 mo c - -8 5 . 5 - . . ... . . . . . ........ W a. Total Fed Costs 1 mLj Expen. 1 ino. rna r- 12 mo mo expen 1684.90 54 % 18,533,92 oLma ch b. Total NF Costs 2484.98 400 17,171.63 48% c Total Costs 4169.88 100 35,705.55 100V t ti WORK PLAN P4ANNUO Put= GOALS AND ourrivcs Or ACCOMPLISHMENT NCTUAL ACCOi 1 A1"J 1 H,A.NT Gool I To incrotnoo ti,tj total number of Son. V (3 1 u n t u u ru ( 5V ► a') s ma i n t u i n t h o pet: month ocLiva t3trong continue the high retention rata, and oupport 0 hi 9h lovol of onrollmont Objectiven— a. k.total not incroase'of, 25 SVIs b.. Minimum active strength of 85% c, - rate of 95%' d Minimum ethpic enrollment level of 40 . e. Minumum male enrollment level of 25% Contin=)O thro tho plonnod bUdgut - your 1st Qtr; 306 'SV Is .(2 mo) 1* s t Qtr: 30'_ 2nd Q tr : 31 SV 2nd Qtr: 31 3rd Qtr: 319 SV 1 .9 3rd qtr: 316' 4th Q t r : 3'14' SV s 4th Qtr: 3,26 5th Qtr : 3 'z8 S V a 1 ma) 5th Qtr' (32 8 ~ I st Qtr:. 260 active SVIS (? .;1st Qtr: 260 65% 2nd 0_t r: 269 active -SV I s ..2 n- d -Qtr: 265 ')-6'1 85% 3rd Qtr: 271 active SV'o' 3rd Qtr: 64% 4th Qtr; 273 active SVt 4*th Qtr: 279 66% 5th Qtr; 279 active SV!9 5th Qtr: 276 64% The Year 1st Qtr(2mo) 9 9 IX, 2n"d Qtr 92.1 3rd Qrtt. 96.6 4th Qtr: 98.4 5th Qtr: 93.7% 12 mo Cumu.95.0% The, Year 1st Qtr: 43% 2nd Qtr: 44% 3rd tr: 44% 4th Btr: 43 5 th Qtr: 457. The Year 1st Qtr: 23% !.2nd Qtr: 23% d Qtr: 23% h, Qtr: 23% S­t E Qtr: 2217a �.��.. �.. ..��. -�... �� .• 1 „ r U b l Q 11 1 No, •' Ww..w.nw Y rw+'.rwr.a'r'� • � WORK PLAN PLANNED Pc moo GOALS AND OUCCTIVES Or ACCOMPLISHMENT ; i r r t To encourage SV to 'increase t hei r C Continuous throughout the anned yc r•, hours of ser'vicc so that the cumuw p I lative hours will nprooch 48 hours i i• pe.r quarter per octivr SV Ob j uctiveo•- a , 05% S f s active pt,r quarter who 1 1 st Qtr: 260 acti.va ' SV' a 0; , 20 hours ( 2 mo) - perform 40• hours of vol.untoer 2 2nd Qtr: 26.9 active SV'o 1 - hours l service pC'r quUxtor 3rd Qtr: 27:1' acti 'SV' 1 3 hours I 4th Qtr t 27,; octive SV i s 1 haurS I I I 5th Q•Lr: 27D activo 5V's 4,41't hour:':: otr l hour, . ACTUAL ACCOMPLISHMENT { 1 1 s Qtr • (2mo) 260 active SV r s, 631 7 hT• 2nd Qtr 265 active .5V.S " 9995 hr -. ' 3 3rd tr 267 act,i.ve SV. s 10, 620 lies. 4th Qtr 279 active..SV ; 11,177 hrs. ( ( j 5t'h Qtr. (T ;mo )' 236 active', SV, "s 3,616 hrs . I Irublom No. 1 WORK PLAN PLANNCO PMOD COALS AND OBJGCTIVCS OF A CCOMPLISH MC NT \CTUAL ACMMPLISIVA, -NT 'GOAL 3: ; To continuo to develop &'maintain Continuous throughout the cordination &• communication with planned year Volunteer Stations a . M• .-iintain the, - Lot - al numbor of Stations. at 40 -42 per .quartor `, Quartorly INI b. Rcnc;4j the Memo '.a q'F Undar. gtnqding lot Qtr.: 20 Memo's (2. mo ) Me nw'S c.,,Continue SV assignmont.s with AAA & Nutrition (Titlo VII PrP- j Oct Quarturly , 1 st Qtr ( 2mo) x,41 5tata.nn� .rd �t�r a 1<I brit 4th Qtr: 36 Station's 5th Qtr : (1 mo) 31 Stations 1 2 'mo Cumu . of active Sta: 50 1 �-, t Qtr:. 20 Memo t s 2r;d Qtr: SO Memo l s 3rd', 4th, &. 5th Qtrs : 1 0 Merr 2 Q L.I: : /I �u �. 3rd Qtr 5 �) 4th Qtr: 5 SV's 5th Qtr: '(1 mo) 52 SV's ills r i I I I , I GOAL Q ; To provide 2.hours of orientation to each new SV &, offer an annual c, training workshop. ;' ;. The Year Obj ectives— a. One hour interview. with each now 5V 1st Qtr; 3 interviews (2 mo) 1 st.Qtr: 1 interviews 2nd Qtr;1 Q intexvit✓4,is 2nd'Qtr:12 inte.rvi�ws • 3rd Qtr; 3 interviews 3rd 'G?•cr:10 in•Lerv107. ' 4th Qtr: .5 in.torvlews, 5th Qtr: 4 interviews (1 mo) 4th. Qtr: 13 interviews 5th 'Qtr: 3 interviews b. Eno hour, pl.accment &, assignment oriento- ;irons with' each ' now 5V 1 a•r` Qtr: 3 orientations (2mo) 1st, Qtr, : 4 or. icn•I;a•';,ions _ 2nd Qtr:1 0 orionta lions 2nd�'.Qtr:1 2 orientations. 3rd Qtr: 3 oriontation3 3r. t1 ktr crientratJ ons 4th Qtr: 5 !oriontLi•ta,ons 4th .Qtr:13 orinetations Sth Qtr t'4- oriontotions(1•mo) 5th Qtr: 3 orientations r., Annun1 Trni,n .ng Work,ohop fear '5V I n & 5 t.ntion aLllarJ.),'V3. 3 pith fQ•l.a: • Deferred to next. year UiJiC111 ;��• WORK PLAN PLANNED PCRIOd GOALS AND C[3JCCfiIVGS O ACC0;1i ?LiSNA1E1dfi \CTUAL ACCCMPL!SH %N I .. w.... �...+.�....�...+.�..r..rr..+ -•w .. �. w.. n- w..• �.... r. �, .•.re- +„+•++...w^..+.•,Yww.«... �- .wr....+.....n..r..o....e ..w..«......w..�. +...•..r.. r :...w�.w...w'�r�•.. -.- .«. w..., rww•. v. v. rr+.- a'^...• r�. �... �...... ...,•.... +.•^�.......•........J �(ublci 1 No. 1 WORK PLAN' PLANNED PCRIOa GOALS AND OUC-CTIM OF A CCOMPLISHMENT 1CT UAL ACCOM j 'GOAL 5; To support an active hdvisory' Counc� J. compoccd of 6 broadly based member- - ship ropresontative of the Service 0rCN Continuo,uo throughout; tho 1 plannod yoar I Objectivna I L Annual Council. Or•iontation 1st Qtr; Nov. 1'�7Ci b. Minimuin of 9 Counci•1 • Meetings The Year , . Council' 11 mo. ,,Pu IiuIative : 9 mee - ting; c, Annual pro joct UIVOILiation It•d ,Q tr 12 mo Cum: 10 Council Mtgs. • 2nd Qtr: Evaluation in progress 3rd. Qtr: 'Evaluation completed PLANNED M110D COA LS AND QBJr0 01' ACC \G1'UAL �CGC ?!v{PLISIit,1CN1' GC.111l_ G: 1'o cichiavri on ac,coptoblo cowl;- olicir- Lng mc�l;clf .0 coot pur volutltour hour Thu .Year 0, Coo oharing ' match of 4015 ?_ I no Y.oar 1 s c fl l r : 60 /n 2nd Qtr. 60/J2 3•rd Qtr: 39/61 ' 4th Qtr: 56/44 12 me Cumu: 52/46 b. Cost. per •volunteer, hour. of 780.. The Year 1 st Qtr: 89.7% god Qtr: 61 .60 - 3rd. Qtr: 82 .6 4th `Qtr: 60.70 5th Qtr': $1 .15 :.. 12 mo Cumu': 65.50 - 1 , SECTION B. NARRATIVE 1_ If progress toward achievement of objectives is not on schedule, explain why. Goal #1e Minumum male enrollment of 22/ was lower than projection of 25% because of fewer males in population, their reluctance to perform organized volunteer. work and fewer numbers of assign- ments attrative to males. fee enclosed list of October 1979 Volunteer assignments Goal #2: Volunteer hours achieved we re_10,179 hours less than projecte This problem has plagued proje t since inception. We're slow ly improving (77 -78 hours /Qtr /Vol were 11 3/4 and in 78 -79 were 1 2. 5) . G oal #6: Cost sharing formula projected would have been achieved if budgeted CETA working would have been available for 12 mo. Costs per volunteer hour were higher than projected because of few hours. 2 Indicate recommended or planned action(s) to alleviate the difficulties described above. Goal #1e: Approach more males about recruitment, seek more assignments attracting males. Goal #23 We'll continue to be aware of deficit and keep working to in -" crease number of volunteer hours Goal #6: We feel our cost - sharing formula is very good. We continue to be aware of high costs per hour and hope to achieve goal by end o6 next year (79- 80).77 -78 Cumulative costs per hour were 9B.80 so 78 -79 year showed considerable improvement (85.5 3. Describe any administrative and operational problems not already explained. None 4. Indicate recommended or planned action(s) to alleviate the problems described above. I I I N.A. 5. Explain progress toward assumption of program support by local community /organization (funding, facilities, administration, etc.) Non - Federal Income Sources 11/l/76-10/31/79 Budgeted --------------------------------- - - - - -$ 21,416.0.0 77 -78 Surplus - -- 3,626.92 Brazos County---------------------- - - - - -- - - - - -- - 1,800.00 '. City of College Station------------------ - - - - -- 2,000.00 .United Way------------------------------- - - - - -- 2,706.07 Church &. Civic Groups ------------------- - - - - -- 1,374.67 State of Texas -------------------------- - - - - -- 5,. In- Kind ---------=------------------------ - - - - -- 2,459.91 TOTAL------------------------------------ - - - - -$ 19,761.37 6. Describe any additional significant factors, situations or conditions that you believe should be considered in evaluating the progress of this project. '. We have had interns from Sociology Dept Texas A &. M University, each serving 10 hours weekly with project during summer and fall semester. Rlans for continuing interships are being negotiated. 7. Use this space to request any assistance from the ACTION state or regional office you Teel is necessary. None 1 8. If your project uses locally recruited, low income VISTA Volunteers, enter name of ARV and briefly explain progress toward accomplishing individual career development plan. NA Name Status of Career Development (Attach additional sheet of paper if necessary) PART III — VOLUNTEER TRAINING (To be completed by all Sponsor /Grantees) A. Pre - Service ACTION Program Dates of Training Total Hours Number of Volunteers Trained Enr llment 1OC Cp; _, 1 0/ 1 / to 0/31 /79 - 3 3 to to B. In- Service ACTION Program Dates of Training Total Hours Number of Volunteers Trained New Light for Bl 0/1 / 7A 10/31 /7 2 hrs 20 Ass ignment Place ments 1 0/t -1 0/31 /79 5 hrs 49 to C. Comments (Problems, effectiveness, etc.)n�L PART IV — RESOURCES DEVELOPED (Include only those resources directly generated by the activities of ACTION Volunteers for VISTA, ACV and UYA). $ Value Source Description 1. Grants /Contracts etc. 2. Cash 3. In -Kind GSA _)C A 75-9 -140 RETIRED SENIOR VOLUNTEER PR0GRAM of the Brazos Co6rity Community Council Room 310 Varisco Building - Bryan, Texas 77801 713 -822 -2712- 713 - 823 -5543 RSVP ACTIVE VOLUNTEER STATIONS 1 0/1 /78 -• - 10/31/79 1. A &. M Consolidated Child Development 2. American Association of Retired Persons 3. A &, M Consolidated Community Education /Safety City 4. American Cancer Society 5. American Red Cross Bloodmobile 6. Brazos County Probation Office 7. Brazos County Child Services Attorney 8. Brazos Valley Child Development 9. Brazos Valley Community Action Agency 10. Brazos Valley Development Council /AAA 11. Brazos Valley Family Planning 12. Brazos Valley Geriatric Center 13. Brazos Valley Museum 14. Bryan Hospital 15. Bryan Library 16. Bryan School Library Processing Center 17. County Extension OfficL 18, Clothes Closet 19. Community Friends International 20, Community House Girls Club 21. Brazos Valley MH /MR 22. Crestview Retirement Community 23. Department of Human Resources 24. Financial Counseling 25. Friendly Folks 2.6, Friends of the Library 27. Girls' Club of Brazos County 28. Information &. Referral Office 29. Leisure Lodge 30. March of Dimes 31. Maroon &, White Corps 32. Muscular Dystrophy 33. New Light for the Blind 34. Pen Pals 35. RSVP Office &. Advisory Council 36. Reading Material Distribution 37. Roadrunners 38. St. Joseph Hospital Pink Ladies 39. Senior Citizens at Faith United 40. Senior Citizen Cheer -Up -Club 41, Sherwood Health Care, Inc. 42. Telephone Reassurance Service 43. Telephone Contactors 44, Texas Agricultural Experiment Station ft (©uer) RSVP ACTIVE VOLUNTEER STATIONS Continued- 45. TAMU /MSC Arts Committee 46. Years. for Profit 47. First Steps Forward 48. Henderson School 49. KAMU -TV 50. Brazos Valley Rehabilitation Center • - A }, ;4 R LED S VO L r. tat ppm +! Sari. cut A e:Lg- reeds ya u- Uz mi. &U ya Nll.R �i G ti0f7E FIVBC! u,lliMitcd supply Of VO Aintt. fns_ visi- t. in:,, viriting - let - tern, u:;s: _, tinCj wit }I [.; :Jr:ic: ac l.vit:i..'-3 and leading e /erci: e prog al-R. NaUr:c f.'laxi. :, proyrain For haroclicWpped p.re- school children u -ants volunteer _ for ass isting !11 crl 1.d?reil' deve Op:;:c ?:r- ta1 skills:. !-!eekly working tirr,cs Eire 2_ -! hours fi� f-ionday th.cOUnh Thursday mornings. HOSPITAL needs volunteer to grandmother or grandfather in pediatric ward..Hours to be arrenged. DR '•;,:t;:i naeded to p e:e:ekly assigrli�)^nt tr ir1sp0rtatior' for 3 -4 sunio vol urlt':ers at same viork stv i:inn. REPEPTIONIST TYPIST needed for small museum . Working times are one*to three mornings @ week, Monday, Wednesday or"Friday AI:r,TE0 PHO !fit =�Ei;�!'!IEF, needed tc create: a pic to?.ial.. �icr_o�_rnt of seni .rr valun- teers at, !•!orl: _stations :nd attr:nd.i.ng RSVP ev=.nts_ Working times 1'1oxible., 2 -3 hours. weell-ly_ F i g % t.'•! �' ° u 1U OF! needed - Tor gi a gcs ' 6)-- 1 3. Vo .need 1104' t:e - forma_ to ache -s . Hours 4 :�3J -f : Ufl Flr:�, M thrU 1 .:ursda,.. 1 or 2 ::i.mus per wefl.k. TE!.11"NOWE CAL,_EIRS needed by the RSVP affico to help call v131Uiltcers for monthly hOUrS. . ;AFE T Y PRf;izRAr- neads volunteers to opara Le traffic light fay safety - training for elementary school _:tudt r.Ls. 9 -2 Wednes- day, Thursday and Friday beginning November 5 (shifts) ART EXIHIAIT GUIDES needed for traveling art exhibits on campus. Docents (tour guides) will be trained in early November for* exhibit opening on November 17. Working hours for Docents are two to three hours sleekly. CRISIS HOTLINE needs people to answer their emergency telephone referral system on week ends for 3 -4hour shifts. , Training sessions are required.