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HomeMy WebLinkAbout1978 BCCC/RSVP Minutes and Notes0 , 1 axe IT roan JA . w AL tWa w nco 5,oa SINCE 1873 ANCOi The Anderson Comp viv 4101 Texas Avenue Bryan - College Station i 131 846 -8848 Mailing Addres ,: P.U. Box 3889, Bryan, Texas 77801 January 12, 1978 Brazos County Community Council �fBQ College Station, Texas 77840 Attn: Eldon Calloway RE: Insurance Dear Eldon: In reference to our conversation concerning the various liabilities, I recommend the following: (1) Workers Compensation - this will allow you Bodily Injury coverage for any employee. The Medical coverage is unlimited plus it pays up to $91 payroll per week to the injured employee while off work. It also protects the employer against any claim made by the employee against the employer. Coverage is $100,000 per occurrence. Premium for the one employee on the payroll ($7,200 annual) . . . . . . . . . . . . . . .$ 76.00 (2) C omp r ehensive General Liability - $50,000 Bodily Inj 25,000 Property Damage plus non - owned /hired coverages . . . . . . . . . . . . . . . . . . . . . . 76.00 This coverage will protect you in case anyone is injured at your office or from an auto accident or in someone's home where Brazos County Community Council is involved. TOTAL PREMIUM .$152.00 Other coverages available: (1) Auto Insurance on any company vehicle (2) Fire, Extended Coverage on any property owned Sincerely -, Gary Griffin GG:plk BRAZOS COUNTY COMMUNITY COUNCIL The Brazos County Community Council board met at noon January 9, 1978 in the regular meeting room. Mr. Eldon Calloway presided. Others in attendance were Mr. D.A. Anderson, Mr. Robert Bossler, Mrs. Irene Buentello, Mrs. Lucile Gould, Mrs. Topaz Hughes, Ms. Johnelle Kincannon, Dr. A.D. Lewis, Mr. Knox Parr, Mrs. Judy Phillips, Mrs. Shirley Plapp, Mrs. Harley Roath, Mrs. Barbara Schoenemann, Mrs. Aline Snyder, and Mr. Jim Thompson. Mr. Anderson MOVED, seconded by Mrs. Gould, the minutes of the previous meeting be approved as mailed out. MOTION PASSED. Mr. Bossler gave the Treasurer's Report for January 9. Balance on hand was $217.77. A to the original of these minutes. He MOVED, report be approved. MOTION PASSED. ,) Jf� .yet met concerning Experience application will have to be made Mrs. Hughes stated the committee has not limited. If the program is undertaken, for another STEP employee. the two -month period ending copy of the report is attached seconded by Dr. Lewis, the Mr. Calloway reported he, Mrs. Hughes, and Mrs. Plapp had met with Mr. Gary > Griffin of ANCO who is to present in writing a recommendation for liability V n �� Insurance coverage. It is expected for the next board meeting. The cost 4v will probably be about $100 including workmen's compensation. Mrs. Hughes said she has learned the STEP employee is already covered for workmen's compensation. Mr. Thompson MOVED that, since according to our contract it is the responsi- bility of BCCC to schedule transportation for the van, we should do so and that a letter be written to Mr. Dale Marsico pointing out the system as now operating is not meeting the needs of the people and action should be taken to correct the situation for effective use of the van. Mrs. Hughes seconded. MOTION PASSED. It was agreed Mrs. Hughes should write the letter with copies to Mr. Glenn Cooke and Ms. Barbara Bowerman. Ms. Kincannon gave the IRO December report. 1 &R 45, Outreach 53 , Roadrunners 8, incoming calls 373. Transportation: 133 individuals served, 756 rides, 842 passenger trips, and unable to provide rides for 62. Mrs. Plapp reported Mr. Womack will go oirer the RSVP financial report for the period ending October 31 and the report will be ready for the next board meeting. She also reported there is to be a training session today for 6 RSVP volun- teers to work with new foreign students' orientation. The program is known as Community Friends International and will work with the TAMU International Students Office. Orientations are to be held..in January, May, and August and Mrs. Plapp expects to have as many as 15 volunteers for the next orien- tation. She will holp train new RSVP directors at the quarterly conference to be held in Austin this week. Mrs. Plapp further reported she has had to revamp volunteer assignments at the Years for Profit sites which has resulted in a lower number of hours, since Mr. Marsico has said the work the volunteers have been doing does riot fit Community Action's definition of volunteer assignments. -2- Mr. Thompson MOVED, seconded by M.rs. Snyder, Mrs. Hughes get prices on a / brochure for senior citizens and present a proposal at the next meeting. MOTION PISSED. Ms. Kincannon will be out of the office for the remainder of the week. Mrs. Hughes and Mrs. Bowen will work in her stead. Dr. Lewis asked board members to make lists of problems they think should be considered by legislative committees. Hg will bring to a future meeting a list of the problems that came before the last legislative session but on which no action was taken. Mr. Calloway asked that ideas about getting members and funds be brought to the next meeting. �� - -- Next meeting: February 13. Respectfully submitted, Judy Phillips, Secretary BRAZOS COUNTY C30MMUNITY COUNCIL The Brazos County Community Council hoard met at noon March 13, 1978 In the regular meeting room. Mr.. Eldon Calloway presided. Others In attendance were Mr. D.A. Anderson, Mr. Robert Bossler, Mrs. Lucile Gould, Mrs. Topaz Hughes, Airs. Lila. Lane, Dr. q.D. Lewis, Air. Knox* Parr, Mrs. Judy Phillips, Mrs. Shirley Plapp, Mrs. Barbara Schoenemarn, Ms. Laverne Skinner, Mrs. Aline Snyder, Mr. Jim Thompson, and Ms. Virginia Wattinger. Mr. Anderson MOVED adoption of the minutes of the previous meeting. Seconded by Mr. Parr. MOTION PASSED. It was noted I &R is now sched- uling the van for Years for Profit. Mr. Bossler gave the Treasurer's report which is attached to the original of these minutes. Balance on hand. March 1 was $622.76. Mrs. Lane MOVED approval of the report. Seconded by Mr. Anderson. MOTION PASSED. Ms. Mildred Wheless is the new STEP employee to begin work March 14. Office hours will be 9 -44. Mrs. Hughes announced Ms. Johnell Kincannon hal. resigned. Ms. Virginia Wattinger will be working part -time and Ms. Laverne Skinner will begin full -time March 16. BVDC has stopped the Outreach program in all seven counties. IIR office will go on call for those who say they are unable to come, to the office. Mrs. Hughes reported both vans are being used more fully. The drivers are responsible to BCCC rather than Community Action. Dr Lewis suggested many people do not know enough about the trans- portation program. Mrs. Hughes will write to NRTA, AARP, NARFE, and Brazos County Senior Citizens explaining that program. Dr. Lewis reported several_ people have written Senators Cranston, Tower, and Bentsen, and Congressman `0eague asking them to support funding for RSVP. It was pointed out there is a 23% cut proposed in the federal budget. 1'he law was established to create a meaningful volunteer program for senior citizens but is now being interpreted to apply to minorities. Mrs. Hughes reported she attended a meeting of the Central Texas Health Systems Agency and requested they take into account that A &M students are in the county's population figures. Notations to that effect are to be made by the Agency. Mr. Bossler plans to leave town April 4 for several months. At the present time he and Mr. Calloway are authorized to sign BCCC checks. Mr. Anderson MOVED Mrs. Hughes be authorized to serve on an interim basis and to sign checks. Seconded by Mr. Thompson. MOTION PASSED. Mr. Calloway appointed a Nominating Committee: Mrs. Gould, chairman, Mrs. Snyder, and Mr. Thompson. Mr. 'Thompson MOVED the Annual Meeting be held on Thursday, April 20, at 7:30 p.m. at the Bryan Library if available. Seconded by Mr. Anderson. MOTION PASSED. -2- Mr. Anderson agreed to develop a letter to be sent to service clubs by April 10 and Mr. Thompson agreed to develop one for churches also to be sent by April 10. These letters will pertain to memberships and the Annual Meeting. Letters will also be sent to individuals. It was agreed another letter should be sent in the Fall, but must be cleared with Bryan United Way. Last year 225 letters were sent seeking memberships. BCCC has about 40 members. Mrs. Plapp suggested using RSVP volunteers to help with the letters. Mrs. Plapp submitted the RSVP report for January: 234 volunteers in 40 stations with a total of 2,9270 hours. Next meeting: April 10. Respectfully submitted, Judy Phillips, Secretary RETIRED SENIOR VOLUNTEER PROGRAM of the Brazos County Community Council Room 310 Varisco Building - Bryan, Texas 77801 713 - 822 - 2712 RSVP STAFr' PERSO POLICIES September. 1, 1975 - August 31, 1y76 1. 3ala and in e a. RSVP staff salaries and fringe benefits shall be approved at the begin- ning of each project year by the BCCC Executive Board and the amounts shall appear in the minutes of this Board. 2. Co mfensatory Time in lieu of overtime Fay shall be authorized by the RSVP Director when a staff member has worked more than 40 hours in any work weer-. Each hour worked in excess of the 4.0 hours shall be granted as one and one -half hours of compensatory time and must be claimed within the m period earned. Compensatory time for holidays worked must be claimed within the Fay period of date earned using the schedule of one and one - half hours of compensatory time for each holiday worked. This provision shall apply only to employees who are covered by the Fair Labor Standards A ct. 3. staff Leave a. Annual leave shall number 10 regular working days per project year and shall be allowed to accrue from year to year. The staff shall stagger annual leave with a notification of such planned leave to the BCCC P- esident (or his /her_ designee) and the itSVP Advisory Council Chair- man. A monthly work record shall be kept by the RSVP staff. b. Sick leave shall number one day per month and may be advanced or ac- crued up to 12 days for each project year with no maximum. c. Holidays shall number 13 days per year f or each project year and shall include federal and bank holidays plus other days as designated: 1) Labor Day 2) Columbus Day 3) Veteran's Day 4) Thanksgiving 5) of 6) Christmas 7) of (si) New Year's Day (9) Washington's B'day (10) Good F'r_iday or Yom Kippur (11) Memorial Day (12) Independence Day (13) LBJ's B'day 1st Mon. in Sept. 2nd Mon. in Oct. 4th Mon. in Oct. 4th Thurs. in Nov. and following Fri. Dec. 25 and either day before or day after, staggered and at discretion of Director Jan.1 3rd Mon. in Feb. 4th Mon. in May July 4- A ug . 27 ' "'VP Personnel Policies Page 2 d. If a holiday falls on Saturday it shall be taken on preceeding Friday; if on Sunday, taken on following Monday. e. Leave without pay shall be limited to 30 calendar days per project year and shall be approved by the BCCC Executive Board. f. Leave with pay shall include stated holidays, annual leave, court and jury duty, doctor's and dentist's appointmcnt.�;, funerals, and voting; leave. Leave for voting shall not exceed one hour taken at the begin- ning or close of regular working- day. 4. Office Hours will be from 8:30 to 5:00 on regular_ workdays. 5. Staf,° Job _DesL7 ions shall be available and reviewed and revised as ne- cessary throumh the cooperative efforts of the RSVP staff, Advisory Coun- cil, and the BCCC P.xacuti.ve Board. The -SVP staff shall include two full time employees -- a Director and an Administrative :Secretary. 6. _ Staff Fersonnel Policies are effective Cor duration of each project [ear. _ These policies shall be reviewed and or revised annually by the RSVP staff and the Advisory Council. The BCCC Executive Board shall annually approve these policies. 7. 'These poli shall be in accordance w ith A policies and the annual administration of the grant as approved by the BCCC Executive Board and au- tho -ized by ACTION. 8. Amendments to these policies may be approved by the BCCC Executive isoard at any time during each project year. Submitted to and approved by the Brazos County Community Council Executive Board on , 'ebruary 9, 1976. ,John Leonard, Jr Rita Kene ipp - esident, ?3CCC !�.xecutive Board RSVP Advisory Council Chairman Brazos County Community Council 309 Varisco Building • Bryan, Texas • Telephone 823 -5226 BOARD IvIEIVIBERS July 1, 1978- -June 30, 1979 I Year Term: D.A. Anderson 1202 Foster C/S 846 -4241 Robert Bossler 1700 Jersey #200 C/S 693 -0025 Lila Lane 410 N. Randolph B 822 -1733 R. D. Lewis 102 Greenway B 846 -9256 Pat Newton 907 Briar Cliff B 846 -6793 Barbara Schoenmann 3806 Woodmere B 846 -8283 Jim Thompson 3300 East 29th B' 822 -0193 W. R. Vance 1908 Briar Oaks B 822 -7373 Judy Phillips Courthouse C/S 693 -7855 2 Year Term Irene Buentillo 120 Luther #123 C/S 846 -313? 779 -4040 Willie Belle Bogard 2304 Burton B 822 -0883 Eldon Calloway 605 Oakwood B 846 -0702 693 -4141 Father John Driscoll 600 East 26th B 822 -2721 Topaz Hughes 711 S. Coulter B 822 -2538 Walter Manning 405 Walton E C/S 846 -4440 Judy Phillips 1704 Glade C/S 693 -7855 Aline Snyder 311 Crescent B 846 -6237 OFFICERS and C01,5ITTE ES President Vice President Secretary Treasurer Eldon Calloway Pat Newton Judy Phillips Walter Pranning Publicity Barbara Schoenemann Membership Lila Lane Supervisory Committee Topaz Hughes Chairman Agnes Bowen Freddie Wolters cy. v Brazos County Community Council 309 Varisco Building • Bryan, Texas • Telephone 823 -5226 BOARD OF DIRECTOR's i s - STING MINUTES May 1 5, 19 78 The Board of Directors of the Brazos County Community Council =net Pay 15, 1978, at noon in the RSVP board room for a special called meeting. Eldon Calloway, president, presided. Present were: R.D. Lewis, Barbara Schoenmann, Willie Belle Bogard, Irene Buentilla, Eldon Calloway, Topaz Hughes, Pat Newton, and Bill Vance. The special meeting was called to consider being the sponsor for an apartment complex of 100 units for those over 62 which has been approved for Brazos County by HUD. Eddie Stephenson and Bob Wimbish presented information from r the meeting with HUD officials in Houston on low cost housing for the elderly and handicapped. Applications must be in by June 15th g5or to be considered. 1p The apartments would be located in an area near the hospitals and a shopping area. There must be a non - profit organization as 6�4 sponsor, who would set -up a Borrowing Association of community persons who would serve as the functioning organization reporting to the sponsor. Iviembers from the Board of Directors could and should serve on this committee. There is a legal and moral responsibility to �a stay with this project for 40 years. The 100 units could all be subsidized rent and would only serve those over 62 and the disabled over 18. 10% of the apartments must be suitable for the handicapped without any physical barriers. vo 1,,* ld E h ld 1/� f f t I �PM i c ren. ac person wou pay o income or ren , this rent also includes a set amount for utilities= therefore, rent and utilities could be $50 or less per month. Regular rent is set up for the apartments and the Federal Government pays the difference in what the tenant pays and the allowable rent.' A deposit of $10,000. to be put in escrow for three years is required to receive the funding. Eddie Stephenson would be willing - to.put up this money for us. Other would be for an option to buy property, architect and consulting fees, paper work for the application, and the administration of HUD funds. Board members excused the visitors and then discussed the need for housing for the elderly in Brazos County. Discussion centered around persons who would do the administrative work, our financial ability for tackling such a large project, fact there were other applicants. We did prefer a local group have charge. Eddie Stephenson has 32 1 acres and we could secure the land option without cost, the cost of the land would be $6500 an acre and is on Briarcrest Drive. Dr. R.D. Lewis move that we participate by sponsoring this project with an application for the Housing grant. Tviotion seconded. I-lotion defeated by vote of 5 to 2. Meeting adjourned 1:15 p Y4 Act i g e cre t ry r. �1 U �,�t e�� eed 4t S V P r J 1 RS u� 1 110 one 41301 GLVILQQ T .2 Q, 2-;") 3 1. - 3- 1 ILl , 34S, 31 RS U Cas I� en (Zl l�S 1 - 4 1 B ob s .�{/ �.b, 2"12 v 4V3 01- I s �> 1 ��-� - 413 01 1 8 _666 (. E erg �� -acres L L[I - 4 - 3 � , i 2,, 54 �oN,_.l e 4; 5S 4 F y?-o 702 .35 3, 139. 94 4 4... I I 3, L39, 96, 2.34 X61 15, 661 94 .9 g, .LS 5., 11 BRAZOS COUNTY COMMUNITY COUNCIL The Brazos County Community Council Anmial Meeting was held at 7:30 p.m. April 20, 1978 at the Bryan Public Library. Mr. Eldon Calloway presided. Other Board members present were: Mrs. Lucile Gould, Mrs. Topaz Hughes, Mrs. Lila Lane, Dr. R.D. Lewis, Mrs. Judy Phillips, Mrs. Barbara Schoenemann, and Mrs. Aline Snyder. Also present were Ms. Laverne Skinner of the I &R office, Mrs. Agnes Bowen of the Supervisory Committee,,. several guests, and the guest speakers. Rev. W.H. Barnes opened the meeting with a prayer. Dr. Lewis MOVED, seconded by Mrs. Snyder, minutes of the April 10 board meeting be approved as mailed out. MOTION PASSED. Mrs. Gould MOVED accepting the report of the Nominating Committee. Dr. Lewis seconded. MOTION PASSED. Elected to serve two -year terms until June 1980 were: Mrs. Irene Buentello, Ms. Willie Belle Bogard, Mr. Eldon Calloway, Father John Driscoll, Mrs. Topaz Hughes, Mr. Walter Manning, Mrs. , Judy Phillips, and Mrs. Aline Snyder. Continuing terms to serve until June 1979 are: Mr. D.A. Anderson, Mr: Robert L. Bossler. Mrs. Lila Lane, Dr. R.D. Lewis, Mr. Pat Newton,.Mrs. Barbara Schoenemann, Mr. Jim Thompson, and Judge W.R. Vance. The floor was opened for nominations for officers. There were no further nominations than those made by the Nominating Committee. Mrs. Hughes MOVED, seconded by Mrs. Lane, the nominees submitted by the Nominating Committee be approved. MOTION PASSED. Elected were: Mr. Eldon Calloway, President; Mr. Pat Newton, Vice President, Mrs. Judy Phillips, Secretary; Mr. Walter Manning, Treasurer; Mrs. Barbara Schoenemann, Publicity Chairman; and Mrs. Lila Lane, Membership Chairman. As Chairman of the Supervisory Committee, Mrs. Hughes listed some of the accomplishments of the BCCC office during the past year. She also explained the transportation service. Mr. Calloway expressed gratitude to Mrs. Hughes for her many hours of volunteer service to BCCC. Mr. Calloway pointed out the Eagle now publishes once a month the places where volunteers are needed. Guests speakers were Rev. W.R. Barnes, Director of Twin City Mission; Ms. Anita Krampitz of the Department of Human Resources; and Ms. Ruth Slocum, house mother at Sheltering Arms. Tnt- y explained their relationships with the operation of Sheltering Arms and the children housed there. Respectfully submitted, Judy Phillips, Secretary NEXT MEETING: May 8, noon M 3RAZO.S COUNi'Y CUMMTii,gI77 COUNCIL The Brazos County Community Council hoard met at noon April 10, 1978 In the regular meeting room. Mr . i l(lon Calloway presided. Gthers in attendance were Mr. D.A. Anderson, Mr. Robert Bossler, lairs. Lucile Gould, Mrs. Topaz Hughes, Mrs. Lila Lane, Dr. R.D. Lewis, Mr. Walter iiannirg, Mr. Pat Newton, Mr. Knox Parr, Mrs. Judy Phillips, Mrs. Shirley Plapp, Ars. Barbara Schoenemann, Ms. Laverne Skinner, Mrs. Aline Snyder, and. Mr. Jim Thompson. Mr. Anderson MOVED, seconded by Mrs. Go:ald, minutes of the nrevloas meeting be approved with the correction that; ifs. Virginia Wattinger was hired as a temporary employee and is no longer in the I &R office. MOTION PA33ED. Mrs. f3 ughes presented the Treasurer's .report. Balance on 'nand was 4366.96. Dr. Lewis MOVED the report be adopted. Seconded by Mr. Anderson. MOTION PASSLL). As chairman of the Nominating Committee, Mrs. Gould gave that com- mittee's report. Otherd on the committee were Pairs. Sny?ter and Mr. T'riompson. A copy is attached to tle original of these minutes. The nominees are to be voted on at the Anrua.1 Meeting. Terms expiring June 1980 (new terms) : Irene I;uenttllo, Willie Belle Bogard., Eldon Calloway (Fresh dent), Father John Driscoll, Topaz hTaghes, Walter Manning (Treasurer), Judy Phillips (-Secretary), Aline Snyder, Val Roath (Membership). Those continuing terms which expire June 1979 are: D.A.ADAersor_, R.D. Bossier, Lila Lane, R.D. Lewis, Pat newton (Vice President), Barbara Schoenemann (Publicity), Jim. Thompson, and Judge W.R. Vance.- Mr. Thompson "deported arrangements nave been mde for the Annual Meeting to be held April 20 at 7:30 p.m. at the Bryan Library. The program will be on emergency child-care. Participating will be Rev. Barnes of the Twin City Mission, Ruth Slocum (house mother at Sheltering Arms), and Anita. Crampitz of the Walfare Dept. Mrs. Hughes read the letter developed by Mr. Anderson to be sent to service clubs, churches, and individuals in an effort to get memberships and inviting them to the Annual meeting. An insert including information about BCCC and emergency numbers will be sent with the letter. , Mrs. Hughes announced an intent to contract with Community Action beginning July 1 for ;1,4,000 per vear to handle transportation service. BCCC will hire and train the drivers whose salary comes from BVDC. Mr. Thompson will help train-the drivers in putting handicapped persons on and off the vans. (iiandl.cnpned persons of anv age may use the 1*ans.) Reports I-Till be made to BVDC BV Community Action, and the United. Ways. BCCC also schedules the vans for i:ears for Profit. At the present time there is a thii van, and plans are. being made to use it for trips for food stamps and. groceries. Mrs. Gould MOVED BCCC accept the responsibility for this proposed contract'. Seconded by Mrs. Lane. MOTION PASSLD. Mrs. Hughes reported the Supervisory Committee met in January to review IRSW and 1&R personnel practices. Following discussion of the committee's recommendations the board. took action on several pointsi Mrs. Hughes MOVED to ex6lude cornpensator.y time for the RSVP director and the i5CCC director. Seconded by Mr. Anderson. MOTION PASSLD. (2re- sently the 3CCC director does not receive comoensatory time, but the RSVP directorz and RSVP administrative secretary have been receiving compensatory time at one and one-half time for o -; e_ Lime .worked.. ) -2- Mrs. Hughes MOVED compensatory time for the RSVP administrative secretary be eliminated. Seconded icy Mr. Anderson. MOTION PASSED. Mr. Anderson MOVED the RSVP Staff pertaining to sick leave be amended to shall rumber one day per month and may for each project year a.nd may accumula the provision_ that there is no maximum by Firs. Snyder. MOTION PASSED. Personnel Poiicies section 3b read a.s follows: "Sick leave be advanced to accrue up to 12 days to 1170 to 30 days." CYnis eliminates for amount: of accrual.) Seconded Mr. Thompson MOVED I&R personnel - holidays be the same as RSVP and that Columbus Day, Veteran's Da:,T, and LBJ'A� Birthday be eliminated from the holidays. Seconded by Mrs. Snyder. MOTION PASSED. (Therefore the holi- days will now be (1) Labor Day, (2) Thanksgiving Day, (3) Friday following Thanksgiving Day, (4) Christmas Day, (5) either day before or after Christ- mas Day, staggered at discretion of Director,(6) New Year's Day, (7) Presi- dents Day, (8) Good Friday or Yom Kippur, (9) Memorial Day, and (10) Inde- pendence Day.) Mr. Anderson MOVED Amending the RSVP Staff.iersonnel Policies section -30 pertaining to holidays to read: " holidays shall number 10 days per year for each project year." (This eliminates necessarily including federal and bank holidays.) Seconded b.t Mr. Thompson. !MOTION PASSED. Mrs. elapp submitted the following RSVP report for February: 287 volunteers in 42 volunteer stations for a total of 2,984 hours. flespectful.1y submitted, Annual Meeting: April 20 Judy Phillips, Secretary Next board meeting: May 8 The Brazos County Community Council board met at noon May 8, 1978 in the regular meeting voom. Mr. Jim 7i umpson presided. Others in attendance were Mrs. Irene Buentello, Father Juhn Driscoll, Mrs. Topaz Hughes, Dr. R.D. Lewis, Mrs. Judy Phillips, Mrs. Shirley Vlapp, Mrs. Barbara Schoenewann, and Isis. Laverne Skinner. Minutes of the Annual Meeting were approved as mailed o "t. Mrs. Hughes gave the Treasurer's Report for March- April. Balance on hand April 30 was $524.60. A cuny is attached to the original of these minutes. In the future RSVP will provide monthly Cina.ncial reports to the BCCC. Mr. Walter Manning has agreed to audit BCCC books for the past year. Mrs. Hughes presented a tentative budget for the coming ,year, which must be presented to the United. Fund next week. Several programs have been added. Also, the Welfare Deft. and a College Station City Councilwoman have asked or a bulletin to be prepared aimed at covery level women. The tentative budget indicates the following requests for funds will be made: $5175 from BVDC, .$2500 from Bryan United Way, $2000 from C.S. United Fund, and $1700 from Brazos County. making a total of $11,375- In addition 4"P1780 is anticipated as Its -kind funds, for a, total budget of $13,155 as compared with the past ,year's budget of "12,080. Mrs. Buentello M07ED the tentative budget be approved. Ms. Skinner seconded. MOTION PASSED. Mrs. Hughes requested that Ms. Virginia Wattinger be hired at one - quarter time for the month of June ($150) to work on several projects. Mrs. Schoenemann MOVED she be hired. Dr. Lewis seconded. NOTION PASSED. Mrs. Hughes discussed tree draft of a contract with Community Action Countil fur transportation as brought up at the April 10 board meeting. She pointed out some changes need to be made in the draft. Mrs. Hughes MOVED she be authorized to sign the contract if CAC makes these changes. Ms. Skinner seconded. MOTION PASSED. Mrs. Plapp distributed invitations for the Senior Citizens Reception to be held May 11 at 3 p.m, at First Presbyterian Church. Mrs. Plapp presented the RSVP budget foi the year beginning 11/1/78. A copy is attached to the original of these minutes. Total budget is $41,838. Required non- federal income totals $21,802 and will be requested In the following way: Brazos County ,2000, City of Bryan 0"800, City of C.S. $2000, United Fund $2000, United Way $1500, Church and Civic ,1900, State of Texas $4000, and In -kind (CETA worker, utilities) $7602. Dr. Lewis MOVED the budget, be approved for submitting to ACTIOK Seconded by Mrs. Buentello. MOTION PASSED. Mrs. Plapp requested that when she received the grant application the BCCC president be authorized to sign it for submitting to ACTION. The board AGREED. Mrs. Plapp reported Senator Alan Cranston had replied favorably to several local letters asking that RSVP funds not be cut at the national level. --2- Ms. Skinner gave the I&H report: 25 individuals served; unable to assist 6; 191 individual passengers; 1,536 trips (538 medical, 878 Years for Profit, 100 government and social services, and 20 others); not able to schedule rides for 20; and_ a total of 4,866 miles. Dr. Lewis reported the Rotary Club had a special program for senior citizens last week. He had asked representatives of four organiza- tions mainly concerned with senior citizens to attend. Mrs. Hughes represented BCCC, Barbara Bowerman represented Area Agency on Aging, Dr. Wanda rope represented Agrioi,ltural L,�tension, and Mrs. Plapp gave a report on RSVP. Dr. Lewis also reported on the seven-county senior citizens' festival held last week at the Armory. Respectfully submitted, Judy Phillips, Secretary Next Meeting: June 12 BRAZOS COUNTY COMMUNITY COUNCIL The Brazos County Community C ouncil board met at noon June 12, 1978 In the regular meeting room. Hr. Eldon Calloway presided. Others in attendance were Mr. D.A. Anderson, Mrs. Topaz Hughes, X s. Lila Lane, Dr. A.D. Lewis, Mrs. Judy Phillips, i�trs. Shirley rlapp, Mrs. Barbara Schoenemann, Nis. Laverne Skinner, and Mrs. Aline Snyder. Mr. Anderson ?iOVED the minutes of the board meeting of May 8 be approved as mailed out. Seconded by Dr. Lewis. MOTION PASSED. Mrs. Schoenemann MOVED the minutes of the special board meeting of May 15 be approved. Seconded by Mrs. Hughes. MOTION PASSED. LULAC Is the sponsor of the housing for the elderly program discussed at that meeting. Mr. Calloway announced he had agreed to serve as BCCC representative to the board of the Oak Hill Village Corp. and had been elected vice - chairman. Mrs. Plapp announced she had been asked to write a letter of support for the program. Tile BCCC board agreed she should do so. She and Mr. Freddie Wolters are to sign the letter. Mrs. Hughes gave the 1'reasureri s report for the month of May. Balance on hand May 31 was $379.33. Mr. Anderson MOVLD accepting the report. Seconded by Mrs. Snyder. MOTION PASSED. Mrs. Hughes will submit a list of members and contributors to the next board meeting. Mrs. Schoenemann and Mrs. Lane will work together on ways of getting new members. Mrs. Hughes has met with a representative of the Dept. of Human Resources and College Station City Councilman Anne Hazen concerning preparing a brochure on community resources for lower income families, basiely set up for women. It will be distributed through '_lead Start and any other feasible way. Mr. Anderson MOVED printing 2000 copies. Mrs. Lane seconded. MOTION PASSED. The board AGREED the personnel practices list; should retain section under item 3 pertaining to staff leave which reads as follows: "Leave with pay shall include stated holidays,annua.l leave, court and jury duty, doctor's and dentist's appointments, funerals, and voting leave. Leave for voting shall not exceed one hour taken at the beginning or close of regular working day." Ms. Skinner gave the I&R report: 36 individuals served, unable to assist five, 6 roadrunners, vans transported 1 ?7 individuals, 1734 passenger trips (414 medical, 1202 Years for Profit, 40 government and social services, and 78 others), unable to schedule for 33 individuals because of lack of space, and mileage total 4261. The need for transportation for handicapped persons to get to and from work was discussed. Mrs. Plapp suggested. that several businesses encourage their employees to do volunteer work by allowing time off. Ms. Skinner will pursue this possibility. Mrs. Hughes had received a letter from the Governor's office announcing grants available for an ariti- crimp; program and. the urban volunteer corps. The board decided not to pursue these matters as attention needs to be devoted to the programs BCCC now has. -2- Mrs. Plapp presented the RSVP financial report for the period ending April 30. Balance on hand was $616.71. A copy is attached to the original of these minutes. Mrs. Plapp submitted the volunteer report for April: 292 volunteers of which 239 were active and served 2794 volun.teex• hours in 39 active stations. Mrs. Plapp pointed out changes that had to be made in the RSVP budget for the year beginning November 1, 1973. Total budget is 41,519 rather than 41,838. Re(4uired non- federal income totals 21,483 rather than t'21,802. Church and civic requests are to be 1,936 rather than $1,900. State of Texas support is proposed to be $3,645 rather than $4,000. Dr. Lewis said several senior citizens' groups are concerned about getting improved homestead exemptions for senior citizens and will be working on this problem. Mr. Anderson brought greetings from Rev. John Leonard., a past BCCC President no longer living in the area. Respectfully submitted, Judy Phillips, Secretary Next meeting: July 10 BRAZOS COUNTY COMMUNITY COUNCIL The Brazos County Community Council board met at noon July 10, 1978 in the regular meeting room. Mr. Eldon Calloway presided. Others in attendance were Mr. D.A. Aiidrrson, Ms. Willie Belle Bogard, Mrs. Irene Buentello, Mrs. Topaz Hughes, Dr. R.D. Lewis, Mr. Walter Manning, Mrs. Judy Phillips, Mrs. Shirley Plapp, Ms. Laverne Skinner, and Mrs. Aline Snyder. Mr. Anderson MOVED minutes of the June 12 meeting be approved. Mrs. Snyder seconded. MOTION PASSED. Mr. Manning presented the Treasurer's report. Balance on hand June 30 was $577.55• A cony is attached to the original of these minutes. Mr. Anderson MOVED adoption of the report. Seconded by Mrs. Phillips. MOTION PASSED. Mrs. Plapp submitted a copy of the RSVP grant proposal for the year 11/l/78- 10/31/7(). A (-or)y is nttnohed to the originsl of these minutes. Mrs. Hughes distributed lists of members through May 1978. A copy is attached to the original of these minutes. She pointed out dues are used for BCCC expenses and donations are used for Information and Referral. Mrs. Hughes read a letter from Irma Benavides of the Department of Human Resources, who had reviewed the brochure on community resources. The brochure is also being reviewed by Anne Hazen. Ms. Skinner reported she had contacted several businesses about having employees transport handicapped persons to or from work and the idea was not favorably received. There is a possibility of unemployed persons providing this transportation. Copies of RSVP Personnel Practices were distributed. Concerning Item 5 (Staff Job Descriptions) it was felt the intent is that the policies apply only to the Director and Administrative Secretary but do not mean there cannot be CL?TA employees. Mrs. Plapp said there are 295 volunteers in RSVP where there were 100 five ,years ago, and thel -e is no guidance from ACTION as to numbers of raid personnel allowed. Concern was expressed because of the high per- centage of personnel expenditures. It was pointed out the nature of the agency lends itself to this percentage -and many similar agencies have such a percentage. The June 14 memo to RSVP Advisory Council members from Mrs. Plapp was discussed. Mrs. Plapp reported the Advisory Council recommended opening a savings account and the majority approved using the monies for RSVP conference expenditures for the Administrative Secretary. Mr. Anderson MOVED foregoing the Administrative Secretary's attendance at the July 12 -14 Conference in Austin and the question of future conference expenditures be referred back to the RSVP Advisory Council for reconsideration and referral to BCCC. Seconded by Dr. Lewis. MOTION PASSED. It was AGREED to recommend to the RSVP Advisory Council that the Council make recommendations concerning time limitations on the amount of annual leave that can be accrued. (See Personnel Practices item 3a.) -2- Mrs. Plapp gave the May RSVP report: 295 volunteers of which 241 were active and served 3,02`72 hours in 37 volunteer stations. Expenditures for May totaled $3,338.45 plus in -kind expenditures of $886.43. The Program Officer will be here next week to nego- tiate a new grant and will attend the RSVP Advisory Coun3il meeting. Ms. Skinner gave the I4eR June report: served 39 individuals; unable to assist 7 due to lack of funds; 3 roadrunners; vans served 191 individuals; 1720 passenger trips: 332 medical, 1306 Years for Profit, 20 government services, anu 62 shopping, etc; unable to schedule 53 rides due to lack of space; total mileage 2 Dr. Lewis pointed out the United Ways want agencies to give auditing statements. Mrs. Plapo said Mr. Womack is auditing RSVP books on a quarterly basis. Re:'ipectfully subr►iitted, Judy Phillips, Secretary NEXT MEETING: August 14 I .1- BRAZOS COUNTY COMMUNITY COUNCIL The Brazos County Community Council board met at noon August 14, 1978 in the regular meeting room. Mr. Eldon Calloway presided_. Also present were Mr. D.A. Anderson, Mrs. Topaz Hughes, Mrs. Lila Lane, Dr. R.D. Lewis, Mr. Pat Newton, Hrs. Judy Phillips, Mrs. Shirley Plapp, Mrs. Laverne Skinner, Mrs. Aline Snyder, Mr. Jim Thompson, and Iris. Rita Marsh, a representative from the AAUW. Mr. Anderson MOVED approval of the minutes of the July 10 meeting as mailed out. Seconded by Mr. Thompson. MOTION PASSED. Mrs. Hughes gave the Treasurer's report for the past bank statement period which ended August 3. Balance on hand was $304.75. A copy is attached to the original of these minutes. Dr. Lewis MOVED approval of the report. Seconded by Mrs. Snyder. MOTION PASSED. Mrs. Hughes explained the need for an additional telephone line in the I &R office. The telephone load on the existing line is such that many people can not reach the office easily during the morning especially. BVDC has said services to the elderly must be increased. BVDC has increased its contribution for the period ending Harch 31, 1979• A second line will increase the monthly rate by about o40 and installa- tion is approximately X70.) I °Ir. Thompson MOVED having a push- button phone with two numbers and three instruments. Mrs. Lane seconded. MOTION PASSED. Mrs. Hughes reported the Community Resources brochure is at Wallace Printing Co. and she hopes they will be printed by the next board meeting. The charge is $148 for 2000 three-fold copies. Personnel costs for RSVP were discussed. There is a guideline for these costs set at 600. Since RSVP exceeded by 7 %, a statement justifying this excess has been submitted. Mr. Calloway pointed out the RSVP Advisory Council minutes do not include recommendations concerning time limitations on the amount of annual leave that can be accrued. It is expected this matter will be taken up at that group's next meeting. i-irs. Hughes reported Workmen's Compensation insurance has increased by 6.7% effective September 1. She will see that Virginia Wattinger is put on the list for coverage. A bill for $4 from ANCO was received by RSVP. While at.,:first it seemed the bill was for auditing Workmen's Compensation, the board decided the charge is actually for additional coverage as a result of the audit by Hartsf ord Insurance Co. and that Mrs. Plapp can bill for the charge. (RSVP guidelines do not allow for auditing payments.) Mrs. Lane reported she had contacted several organizations but no churches as yet to become members of BCCC. Mrs. Plapp submitted the RSVP financial report for November through June. (Attached to the original of these minutes.) Bank balance June 30 was $2,632.69. She also submitted the volunteer report for June: 294 volunteers of which 240 were active and served 2844 hours in 34 volunteer stations. -2- For discussion at the next board meeting Mrs. Hughes will provide a list of HCCC Supervisory Committee responsibilities, to be sent with minutes of today's meeting. Also attached will be copies of RSVP by-laws provided by firs. Plapp. Respectfully submitted, Judy Phillips, Secretary I�ext Meeting: September 11 RETIRED SENIOR VOLUNTEER PROGRAM of the Brazos County Community Council Room 310 Varisco Building - Bryan, Texas 77801 713 - 822 - 2712 ACTIVE RSVP VOLUNTEER STATIONS September 1978 A &. M Consolidated Child Development Center A &. M Consolidated Community Education /Safety City American Association of Retired Persons American Red Cross Brazos County Brazos Valley Child Development Brazos Valley Family Planning Brazos Valley Museum of Natural Science Bryan Library Bryan Hospital Community House Girls Club County Extension Office Crestview Retirement Community Department of Human Resources Financial Counseling Service Friendly Folks Friends of the Library Girl's Club Information &. Referral Leisure Lodge New Light for the Blind Pen Pals RSVP Office and Advisory Council Reading Material Distribution Roadrunners St. Joseph Hospital Pink Ladies Senior Citizens' Center at Faith United Senior Citizens' Cheer Up Club Sherwood Health Care Facility Brazos Valley Geriatric Center Telephone Reassurance Service Telephone Contactors Years for Profit September Report 300 Volunteers of which 260 were active &, served 3 hours in 33 volunteer stations BRAZOS COUNTY COMMUNITY COUNCIL The Brazos County Community Council board met September 11, 19 in the regular meeting room. Kr. Pat Newton presided. Others in attendance were Mrs. Topaz Hughes, Mrs. Lila Lane, Dr. R.D. Lewis, Ms. Rita Marsh of the AALIW, Mrs. Judy Phillips, Mrs. Shirley Plapp, Hrs. Barbara. Schoenemann, Mrs. Laverne Skinner, Mrs. Aline Snyder, and Mr. Jim Thompson. Mr. Thompson MOVED minutes of the August 14 meeting be approved. Seconded by Mrs. Snyder. MOTION PASSED. Mrs. Hughes presented the Treasurer's report for the period ending September 3. Balance on hand was $898.77. In addition, balance on hand for the Brazos Valley Community Action portion as of August 31 was $363.7 A copy of the report is attached to the original of these minutes. Dr. Lewis MOVED the report be approved. Seconded by Mrs. Phillips. MOTION PASSED. Mrs. Plapp presented the RSVP expa�ndibures for July and submitted the July volunteer report: 296 volunteers of which 243 were active and served 3053 hours in 31 volunteer stations. Copies of these reports,'- -are attached. She also reported 27,019 cumulative volunteer hours for the period November through July. Mrs. Hughes announced the second telephone line has been installed. The number is 822 -1790. She recommended using that number for general calls and the presently listed number for scheduling the van. She also reported the Community Resources brochure is not ready. Mr. Thompson MOVED that Mr. Calloway appoint a committee to study the organizational stmiicture of BCCC including the role of the Supervisory Committee, to report babk by the November meeting of the BCCC board. It is recommended some of the committee be members of the RSVP Advisory Council. Mrs. Lane seconded. MOTION PASSED. Mrs. Hughes passed around copies of the I &R Personnel Practices. Dr. Lewis reported the RSVP Advisory Council will begin meeting the first Tuesday of each month rather than the third week. It was announced the RSVP Advisory Council had deferred action on accrual of leave until after the new Council begins in November. Respectfully submitted, Judy Phillips, Secretary Next Fleeting: October 9 BRAZOS COUNTY COMMUNITY COUP ,,= The Brazos County Community Council board met November 13, 1978 at noon in the regular meeting room. Mr. .rldor. Calloway presided. Others in attendance were Mr. D.A. Anderson, Mrs. Lucile Gould, Firs. Topaz Hughes, Mrs. Lila Lane, Dr. R.D. Leojis, M—. Pat Newton, Mrs. Judy Phillips, Mirs. Shirley Plapp, Pairs. Laverne Skinner, Mrs. Aline 3njd er, and Mr. Jiro Thompson. Mr. Anderson MOVED approval of the minutes of the previous meeting, as nailed,. Seconded by Mrs. Snyder. MOTION PASSED. Mrs. Hughes gage the Treasurer's report, a, copy of which is attached to the original of these minutes. Balance on hand November 3 was P2,589•45• Balance on hand November 1 for the Community Action funds was $680.48. In -kind expenditures were 4485.00. Mr. Anderson MOVED approving the report. Seconded by Mrs. Lane. MOTION PASSED. Mr. Calloway reported the orgainzational structure committee met i\iovember 9. Attending were Mr. Calloway, Mr. Anderson, Mr. Thompson, and Colleen .Batchelor, Chairman of the RSVP Advisory Council. There will be another meeting and a report is to be made At the next BCCC board meeting. Mr. Calloway welcomed Mrs. Gould on her return to the board, and expressed appreciation for her willingness to serve in the place of Mrs. Schoenemann. Mrs. Plapp reported on the orientation workshop for Volunteer Supervisors which 40 persons attended. Evaluation forms were completed by 28 of the participants and comments indicated they felt it was beneficial. Mrs. Plapp recommended having another such workshop next September or October. Mrs. Skinner gave the October I &R report: 43 individuals served, 4 Outreach, and 11 whose needs could not be met. Transportation Provided for 177 individuals, 194.1 passenger trips (372 medical 1483 Years for Profit, 56 government services, and 43 miscellaneous), and 3489 miles logged. She said there are more and more requests for finding live -in companions for the elderly to prevent their having to move to nursing homes, and this is one of the hardest requests to fill. Mrs. Gould urged everyone on the board to think of ways to solve this problem.' Mr. Calloway called attention to correspondence received from B -CS Chamber of Commerce regarding the Christmas Parade and from the Department of Human Resources regarding canned goods contributions for the needy. Mrs. Hughes reported the STEP worker has been employed long enough to qualify for vacation and will take most of it during Thanksgiving week. She also said the files and card index are now organized. She pointed out a third van is being used temporarily through BVDC. -2- Mr. Thompson MOVED there be no board meeting in December unless an emergency arises. Seconded by Ar. Anderson. MOTION PASSED. Dr. Lewis MOVED that iqr. L.L. Womack Fiscal Officer from November 1, 1973 Lane seconded. XOTION' PASSED. Dr. Lewis MOVED approval of the RSVP President to sign. Seconded by Firs. A copy is attached to the original o be reappointed. as RSVP to October ,l, 1979. Mrs. Fiscal Policies for the Gould.. NOTION PASSED. C these Minutes. Mrs. Plapp presented the RSVP Financial Report for September. A copy is attached to the original of these minutes.. Mrs. Hughes reported copies of the Community Resources brochure have been given to AARP and Mrs. Anne Hazen, College Station Councilwoman, for distribution to the Development Center, City Hall, and Lincoln Center. Dr. Lewis pointed out Proposition One recently passed to amend the State Constitution has many confusing points. It is the so- called Tax Relief Amendment. Several senior citizens' groups will appoint persons to serve on a committee to meet with local legislators. Dr. Lewis said he will probably ask someone from the 3CCC board to serve on that committee. Respectfully submitted, Judy Phillips, Secretary IvE4;T MEETING: January 8, 1979 BRAZ03 COUNTY COMMUNITY COUNCIL The Brazos County Community Council board met at noon October 9, 19 in the regular meeting room. Mr. Eldon Calloway presided. Others in attendance were Mr. D.A. Anderson, Mrs. Irene Buentello, Mrs. Topaz Hughes, Dr. R.D. Lewis, Mr. Pat Newton, Mrs. Judy Phillips, Mrs. Shirley Plapp, Mrs. Laverne Skinner, and Mrs. Aline Snyder. Di�. Lewis MOVED, seconded by Mrs. Snyder, the minutes of the Sept. 11 i,ieeting be approved as mailed out. MOTION PASSED. Xrs. Hughes gave the T'reasurer's 'report. A copy is attached to the original of these minutes. Balance on hand October 3 was $1,646.39 and in the Brazos Valley Community Action funds was $45 +55 as of Sept. 30. Mrs. Hughes pointed out 31, was received from Brazos County. No money has been received from BVDC for two months but is expected soon. Mr. Anderson MOVED, seconded by Mr. Newton, the report be approved. MOTION PASSED. Mrs. Hughes said she will add "In- kind" items to future reports. Mrs. Plapp gave the RSVP financial report. A copy is to be submitted for attaching to the original of these minutes. It was urged there be yearly internal audits. However, the difficulty of getting volun- teers for auditing was pointed out. Mr. Calloway announced he has appointed part of the organizational structure committee and a report will be made at the next board. meeting. Mrs. Plapp said RSVP bylaws are to be changed to reflect the change in meeting times of the Advisary Council. iirs. Barbara Schoenemann submitted her resignation to the board because of an illness in her family. Mrs. Hughes was. directed: to ask Mrs. Lucile Gould to replace Mrs. Schoenemann. Mrs. Skinner gave the I &R report: 33 individuals served, 67 client contacts, unable to assist 7, one volunteer worked 25 hours, 8 road- runners, 600 incoming calls, 240 outgoing calls, 160 individuals served with transportation, 708 passenger rides, and 1,415 passenger trips (274 medical, 1,067 Years for Profit, 8 to governmental agencies, and 66 others). Mrs. Hughes reported van transportation is operating smoothly. Mrs. Plapp submitted the RSVP report for August: 298 volunteers of which 252 were active and served 3,108 hours in 35 volunteer stations. Hr. Calloway called attention to a letter received from the B -CS Chamber of Commerce to all local organizations concerning its Committee for Special Events Promotion operating under the Tourist and Conven- tion Division of the Chamber, asking if any organization would like help irk promoting an event. Dr. Lewis called attention to the nine proposed amendments to the State Constitution which have been published in the Eagle. The Texas Educational Council has a publication pertaining to them. Several are directed toward interests and needs of older people. The first -2- one on the ballot is similar to California's Proposition 13 relating to tax relief. Firs. Plapp reported the RSVP Finance Committee met twice in September and made recommenriations for revisions in the reporting form. They also recommended getting another CETA worker to fill the vacancy of the previous CETA worker. At its last meeting the Advisary Council approved this recommendation. Mr. Freddie Wolters sent a letter to BCCC opposing having a CETA worker in the RSVP office. Mr. Anderson MO``ED approving the request that RSVP apply through the BVDC executive committee. Mrs. Buentello seconded. MOTION PASSED 4-2. Pairs. Phillips MOVED authorization of expenses for Mrs. Skinner and /or Mrs. Hughes to attend the meeting in San Antonio of the Texas Chapter of Alliance of Information and Referral Services. Seconded by Mrs. Snyder. MOTION PASSED. Mrs. Plapp announced an RSVP training session for supervisors of volunteers is to be held October 10. Mrs. Hughes plans to attend a research seminar on aging to be held October 12 at TAMU;. Respectfully submitted, Judy Phillips, Secretary NEXT MEETING: November 13 a-