Loading...
HomeMy WebLinkAbout1977 BCCC/RSVP Minutes and NotesC,A F" BRAZOS COUNTY COMMUNITY COUNCIL The Brazos County Community Council Board met at noon January 10, 1977 at the RSVP office. Mr. Jim Thompson presided. Others in attendance were: Mr. D.A. Anderson, Mr. Robert Bossler, Mrs. Lucile Gould, Mrs. Topaz Hughes, Dr. R.D. Lewis, Dr. J.D. Lindsay, Mr. Knox Parr, Mrs. Judy Phillips, Mrs. Shirley Plapp, Mrs. Louise Rivers, Mr. Harley Roath, and Mrs. Aline Snyder. Mr. Thompson introduced new staff member Mrs. Louise Rivers replacing Mrs. Lindquist who has changed employment. Minutes of the previous meeting were approved as mailed out. Mr. Thompson reported the Nominating Committee had met twice. Mr. Bossler consented to be Treasurer. Mr. Eldon Calloway agreed to serve as Vice President and to be President the next fiscal year. Mr. Thompson will serve as President until .hat time. Mr. Bossler gave the Treasurer's Report. Balance on hand December 1 was $587.87 and January 1 was $1,022.06. A copy is attached to the original of these minutes. He said IRS Form 941 due January 31 is completed and ready to mail. Mrs. Rivers passed out copies of the Revised Budget for the year ending March 31, 1977• A copy is attached to the original of these minutes. Mrs. Hughes reported an inventory list is being made. A letter from A &M United Methodist Church revealed that furniture loaned to BCCC some time ago had been returned to the Church. Mrs. Plapp said another file is to be purchased later and the table on which the mimeograph machine had stood can be returned to the BCCC office. Mr. Bossler pointed out the VFW had made a permanent loan of that table. Since there are provisions in the Bylaws for quarterly meetings, the problem was referred to the Bylaws Committee for a report at the next board meeting. Mr. Thompson and Mrs. Frances Allen plan to meet soon to get out membership letters. During discussion the following suggestions were made: More money is needed for operating. Contributions could be requested from members. A Post Office permit can be used if 200 letters are sent at one time. Organizations should be charged no more than $5 for membership, although it was pointed out the BCCC does take some load off the churches. An article should appear In newspapers encouraging membership. The letter should tell ghat I&RO does. Mr. Roath MOVED, seconded by Mrs. Hughes, the matter be turned over to Membership for discretion, keeping in mind this discussion. MOTION PASSED. Mrs. Rivers made the Transportation and I&RO reports for November and December, attached to the original of these minutes. Mrs. Plapp reported for RSVP: In October there were 224 volunteers with 2,270 hours; in November there were a few more volunteers and hours. The end of the fourth year was August 31, 1976 and there were 4w , RPA?OS Cr)'TNTY C0YM '7 _ - Y Cn''ATCIL, BUDGET (Revised � �Q INC')ME Brazos Valley Development Council X7,900.00 Bryan United Way 950.00 Colleme Station United Elrod 900.00 Mem5ers1,ip and Donations 200.00 Bnlance June 30, 1P76 877.00 In -kind 11580.00 , 2,407.00 7XPENDIT'TRES �VDC RCCC IN -KIND TOTAL Salary (personnel � FICA) 87,515.2 $200 `7,715.25 Communicntions (telenh one, postage, advertising, etc.) lnn.n0 81550.00 650.00 Travel 2n0,nn 450.00 650.00 Rquipment 431.75 431.75 Building space (rPnt) 4RO.0n 1,380 1,860.00 Printing and supplies 84.75 415.25 500.00 Miscellaneous 200.00 200.00 Carry over 400.nO 400.00 TOTAL 87,PnO.nn 82,927.00 51,580 512,407.00 Proposed equipTr- t expenditures: calculator BRAZOS COUNTY COMMUNITY COUNCIL The Brazos County Community Council board met at noon February 14, 1977 in the RSVP office. Mr. Jim Thompson presided. Others in attendance were: Airs. Frances Allen, Mr. D.A. Anderson, Mr. Robert Bossler, Mr. Eldon Calloway, Mrs. Topaz Hughes, Dr. R.D. Lewis, Dr. J.D. Lindsay, Mr. Knox Parr, Mrs. Judy Phillips, Mrs. Shirley Plapp, Mrs. Louise Rivers, Mr. Harley Roath, and Mrs. Aline Snyder. ", Minutes of the previous meeting were approved as' failed out. Mr. Bossler reported a balance of $997.40 as of February 14. He said good bookkeeping recores have been set up, and federal and matching funds are in separate bank accounts. Mr. Thompson introduced new board,-member Mr. Eldon Calloway. Mrs. Rivers announced a letter from BVDC saying a meeting of Texas Commission for the Dear and Agency on Aging will be held March 1. She will be attending that meeting. Dr. Lewis announced a Conference on the Minority Elderly will be held In Houston February 25. Mrs. Allen distributed a proposed letter concerning membership. .Dr. Lewis suggested using the wording from present Bylaws pertaining to objectives and purposes. �- Mr. Anderson MOVED, seconded by Mrs. Snyder, life -time memberships be deposited in a special account and only the interest be used for operating funds. MOTION PASSED with 5 for and 4 against. Dr. Lewis MOVED, seconded by Mr. Parr, increasing individual memberships to $5. MOTION PASSED. Mrs. Allen asked for suggestions as to the mailing list for the member- ship letter. Each board member is asked to submit ten names to her by February 21. She uses last year's membership list, the phone book at random, and Chamber of Commerce. The letter will be mailed out as soon as possible. She will out a stencil and mimeograph the letters. She suggested programs be presented to service Clubs and publicity be given to the membership drive. (Mr. Roath said someone from BCCC is needed to talk to the May meeting of AARP.) Mr. Thompson announced Ms. Marianna Bond has resigned and a new publicity chairman is needed. Mrs. Rivers gave the January report for IRO and Transportation. IRO: Requests from those over 65: 64 (29 for first time); Outreach 14; 19 volunteers working with the program, including Roadrunners. Transportation: 210 (38 for first time). There were 182 taken to medical facilities, 10 to governmental agencies, and 30 to other places. Miles driven: 2,003. There is now a radio to contact the driver. He is staffed by ACTION. The second van has not been made available dur to insurance problems. Mrs. Plapp reported for RSVP for December: 229 volunteers in 36 stations with a total of 2,154' hours. The financial report is being prepared for the first four months of the fiscal year. 2 It was decided a Bylaws amendment pertaining to quarterly meetings will be voted on at the Annual Meeting in April. Mrs. Hughes read a letter from'Mr. Sam Walker, Grants Officer of ACTION Region VI, pertaining to the auditing of RSVP by Dodd, Jefferson Co., In which $3,079 of federal fund use was questioned. Items questioned applied to paying fringe benefits directly to RgVP <,employees and paying mileage on a set monthly basis. Mr. Walkaer' - s letter also requested certification from a CPA that BCCC's accounting capability Is adequate to� administer the ACTION grant properly. Deadline for responding was February 14 but an extension was requested by letter from Mrs. Hughes because the board was not meeting unti-1 that date. Mrs. Plapp reported an assistant in the ACTION office said saw no reason why that extension could rmt be granted. Mrs. Hughes distributed copies of proposed justifications for the items in question and asked board members to call her with their reactions. (A copy is attached to the original of these minutes.) Mrs. Hughes MOVED, seconded by Mr. Anderson, staff travel for RSVP be put on the basis of mileage @15¢ per mile. MOTION PASSED. Mr. Roath MOVED, seconded, by Mr. Anderson, the matter of Mr. Walker's letter be referred to the Budget Committee and it be authorized - to act on behalf of the board. MOTION PASSED. Those meeting *111,be Mr. Thompson, Mr. Bossler, Mrs. Hughes, Dr. Lewis, and Mrs. Plapp. Next meeting is March 14. Respectfully submitted, L. Judy Phillips, Secretary BRAZOS COUNTY COMMUNITY COUNCIL The Brazos County Community Council board met at noon March 14, 1977 In t'ie 33VP office. Mr. Jim Phompson presided. Also present were: Mr. Robert Bossler, Mr. Eldon Calloway, Mrs. Lucile Gould, Dr. R.D. Lewis, Dr. J.D. Lindsay, Mrs. Judy Phillips, Mrs. Shirley Plapp, and :sirs. Louise Rivers. Minutes of the previous meeting were corrected to show instead of federal and matching funds being set up in separate bank accounts they are separated within the BCC books of account. The minutes were approved as corrected. Mr. Bossler gave the Treasurer Report, a copy of which is attached to the original of these minutes. Balance on hand March 1 was $1,186.45. A letter dated March 7 was received from Mr. Sam Walker, Grants Officer of ACTION Region VI, in response to Mr. Thompson's letter of February 18 replying to Mr. Walker's letter of January 26. (See minutes of February 14 meeting of BCCC board.) Mr. Walker said the corrective action concerning RSVP personnel fringe benefits and travel costs are fine and the reasons given for expending the pre- viously questioned costs are satisfactory. Mr. Walker asked to be informed about what has been done to correct organizational procedures for in -kind contributions and for reports. Mrs. Plapp has documentations for in -kind contributions and she gave the Information to the original auditor and assumed that infor- mation_ was passed on to the final auditor. Mrs. Plapp will prepare a letter for Mr. Thompson's signature in response to this matter. (Copies of this correspondence are attached to the original of these ainutes.) A membership payment from the Campus Study Club was received indicating payment for 1977 dues. The board decided payments as a result of the membership letter being sent will be applied to 1977 -78 since the fiscal year ends June 30. Mrs. Rivers gave her report for February: IRO contacts 89 (47 for 111 "sL i2ic), VuX reuuh visits van :L ° SJ'.nspwJ:idl.lVZ1 4):1 %4- 1"Dr first :ime), 8 Roadrunner trips. There are 19 Roadrunners. Mrs. Plapp announced a meeting of the 3VDC land resources committee to be held Parch 16, which she plans to attend. The BVDC housing committee will meet March 14. Mrs. _lapp reviewed the proposed RSVP budget. Dr. Lewis MOVED approval of that budget as submitted by the RSVP Advisory Council, second--4 by .ors. Gould. MOTION PASSED. Income sources are not Included. A copy of the proposed budget is attached to the original of these minutes. Mr. Calloway will check on the maximum amount of workmen's compensation chargeable and report his findings to Mrs. Plapp. If a change downward needs to be made, she will do so. -4- Mrs. Plapp reported there is a bill in the Legislature which would provide 201 of non- federal funds for RSVPs. A rcinimum of 30% of the totsl budget must be non - federal funds. Mrs. Plapp will prepare the grant request to ACTION for Mr. Thompson's sjS- nature. This request must be submitted about April 1. Mr. Bossler MOVED presenting the following proposed bylaws change to the BCCC Arsual Meeting: Article VIII, Section 2, "Additional meetings of the Council may be called by the Board of Directors with due written notice." MOTION PASSED. Mrs. Rivers announced that for medical, legal, oR economic situa- tions an interpreter can be provided at no cost for a totally deaf person. The Texas Commission for the Deaf in Austin provides this service. Dr. Lewis announced Senator Church's Committee on Aging is now a permanent oommittee. Next meeting Is April 11. Respectfully submitted, Judy Phillips, Secretary BRAZOS COUNTY COMMUNITY COUNCIL The Brazos County Community Council board met at noon, April 11, 1977 in the I & H Office. Mr. Eldon Calloway presided. Others in attendance were: Mr. D.A. Anderson, Mr. Robert Bossler, Mrs. Agnes Bowen, Mrs. Lucile Gould, Mrs. Topaz Hughes, Dr. R.D. Lewis, Dr. J.D. Lindsay, Mr. Knox Parr, Mrs. Judy Phillips, Mrs. Shirley Plapp, and Mrs. Aline Snyder. Mr. Anderson MOVED, seconded by Mrs. Snyder, the minutes of the previous meeting be approved as read. MOTION PASSED. Mr. Bossler gave the Treasurer's report, a copy of which is attached to the original of these minutes. Balance on hand April 1 was $1,143.99. He said Form 941 is ready to be typed. Mr. Anderson MOVED, seconded by Mrs. Hughes, accepting the financial statement. MOTION PASSED. Mr. Bossler reported on a call from Mr. Joe Robinson, Treasurer of BVDC, who said their check to BCCC for July 1976 in the amount of $785.67 had not yet cleared their bank account. Mr. Dossier said there is no record of its having been received by BCCC. Mrs. Hughes MOVED, seconded by Mr. Parr, Mr. Bossler request the BVDC put a "stop payment" on the check and issue a new one. MOTION PASSED. Mrs. Hughes read a letter dated March 21, 1977 from Mr. Sam Walker, ACTION Region VI Grants Officer, in which he stated the RSVP Financial Status Report for the period 9/1/76 - 12/31/76 is fine and so is the certification concerning in -kind credits. Mr. Walker said the Audit Report is considered closed. Mr. Calloway reported the maximum basis for workmen's compensation is $10,400 per individual. Mrs. Agnes Bowen was introduced as the new staff member replacing Mrs. Rivers. Mrs. Hughes reported she recently spent some time at the BVDC office regarding next year's grant. SAlaries were raised last year to $7,621.20 at the direction of BVDC. However, the grant is to be only $6,900. Mrs. Hughes will request more than the $6,900. She presented a proposed budget which she and Mr. Thompson prepared and which must be presented to BVDC by April 28. The budget is for $12,080 including in -kind payments. Mrs. Hughes MOVED, seconded by Mr. Anderson, adoption of the proposed budget as presented to be submitted to the BVDC and to the United Funds. MOTION PASSED. Copies of that budget will be made available to BCCC board members. Mrs. Snyder pointed out United Fund appropriations for youth are out of propostion to those for older people. Mrs. Hughes will make this point when requesting appropriations from the United Funds. Mrs. Hughes and Mr. Thompson are to make a formal request to the Brazos County Commissioners Court for some funding. The Court formerly contributed but has not done so recently. Mrs. Hughes requested board members approach organizations they belong to about making contributions to BCCC. _2- Mrs. Plapp announced Mr. Max Vigil, ACTION State Program Officer, will be here May 4 and 5 and may want to meet with some of the BCCC board members. She reported there were 240 enrolled volunteers in February with 2,511 hours, the most ever reported. Mrs. Bowen gave the IRO .report for March: 107 served who were 60 and over; transportation 489 individuals of all ages; roadrunners 13; and 3,047 miles traveled by the van. Dr. Lewis announced the annual recognition for senior citizens will be May 12, 3P-m-, at First Presbyterian Church. He also announced the Extension Service is starting a publication called "Tips and Topics for Golden Years," which anyone can receive by calling the Extension office to get on the mailing list. Dr. Lewis reported he and Mrs. Plapp had met with Senator Moore regarding several pieces of pending legislation older people are concerned with. Dr. Lewis has also spoken with Representative Presnal's local aide about this legislation. Next meeting of the board will be May 9. Respectfully submitted, Judy Phillips, Secretary BRAZOS COUNTY COINIMUNITY COUNCIL BUDGET July 1 9 1977 - June 30, 1978 Approved April 11, 1977 Brazos Valley Dev. Council Brazos County Community Council INCOME 90% Match 10% BVDC Grant 6900. Bryan United Fund 400.00 1600.00 " C/S Un. Chest 366.67 1133.33 Memberships 100.00 In Kind 1580100 $69oo. 766.67 4413.33 X12,0,80.00 EXPENDITUES Personnel 6900.00 FICA Communications Travel Equipment Rent Printing & Supplies Niscelleanous 300.00 200.00 420.00 5.00 850.00 46.67 603.33 250.00 18 60.00 400.00 245.00 $69oo.00 + $766.67 + $4413.33 $12,080.00 6o6 Oakwood Bryan, Texas May 17, 1977 Dear "Andy ", 77801 Your letter was a pleasant surprise. Thank you for writing. Since you have the experience you have gained through service on the BCCC I would welcome the opportunity to have lunch with you when you have a free lunch period. I could then gain some insight into the operation of the Council since its inception. When Jim Thompson asked whether I would serve on the Council I had very little idea as to its purpose and the scope of its activities. I told him I would be glad to help if I could. I am still willing to do that in any capacity where I am wanted. I question whether I should be president with my limited experience on this particular Council, but if that is where the members of the Council want me I will be glad to give it a try. I appreciate your words of praise and support, and I would hope to have your continued presence on the Council. In my experience in a number of different organizations I am used to having written authority for actions taken; directives which spell out the purpose of the organization and its limitations. I also am used to having operating funds provided through more specific means than it appears the BCCC has. I do not like to operate on 'hearsay' from some member of the Council. I want to know to whom we are responsible and from whom we receive our 'charter'. Frankly, so far, it has been a bit confusing to me. I would hope I would not alienate any members by insisting that we have more facts upon which to make decisions. If you have the time, and wish either 846 -0702 (residence) or lunch together. I am sure you operation of the BCCC. Thank you again for writing. to do so, please, give 693-4141 (office), and could help my thinking me a call at we can have in regard to Sincerely yours, George E. Calloway BRAZOS COUNTY COMMUNITY COUNCIL The Brazos County Community Council board met at noon 1 in the I &R office. Mr. Eldon Calloway and Mr. Jim Thomp ed. Others in attendance were: Mr. D.A. Anderson, Mrs. Agnes Bowen, Mr. Robert Bossler, Mrs. Topaz Hughes, Dr. R.D. Lewis, Dr. J.D. Lindsay, Mr. Knox Parr, Mrs. Judy Phillips, Mrs. Shirley Plapp, and Mrs. Aline Snyder. Mrs. Snyder MOVED suspending the reading of the minutes of the Previous meeting and approval of same as mailed out, seconded by Mr. Anderson. MOTION PASSED. Mr. Bossler gave the Treasurer's Report for April. As of May 1 the balance on hand was $2,382.32. A copy is attached to the original of these minutes. He announced receipt of a check from BVDC for last July in the amount of $785.67. This item appears In "Local Donations" in the Treasurer's books. In August 1976 $3,200 was returned to BVDC, some of which came from "Local Sources." Currey ;t L B "v LC simply reimburses sic 00 for actual expendtui7 es. Mr. Anderson MOVED, seconded by Dr. Lewis, Mrs. Hughes be authorized to buy a typewriter and calculator using the $200 budgeted for this Purpose and if necessary some of the $350 budgeted for Miscellaneous. MOTION PASSED. Mrs. Hughes distributed copies of the budget for July 1, 1977 - June 30, 1978 which had been approved by the BCCC board at its April 11 meeting and which has been submitted to the BVDC. A copy is attached to the original of these minutes. It was pointed out the Senior Citizens of Brazos County has applied for the same $6,900 from BVDC. Dr. Lewis suggested the board be prepared to attend the BVDC's public hearing on the matter. Mean- time, Mrs. Plapp will contact the Director of the Area Agency on Aging to discuss the findings of the Brazos County group which met recently as a subcommittee of the Advisory Committee of Area Agency on Aging to consider the two Brazos County Information and Referral applications. At a meeting which she and Dr. Lewis had attended (he as an interested person and she as a member of the committee), the Advisory Committee of Area Agency on Aging approve;; applications for every county except Brazos. It was noted when the applications are app by BVDC a nnrtrar+t Is made with the or gan i zaticn gaining approval. It was pointed out if BCCC does not receive the funding it will return to being a strictly volunteer organization. Membership letters have not yet been mailed out. They are to include information about the Annual Meeting. Mr. Thompson said MH -MR is applying for a grant for the 7- county area and hopes to contract with BCCC for Information and Referrals. Mrs. Boren gave the IRO report for April: Transportation, 248 medical (Turned down 33 who called for medical appointments, becasue there was not enough space on the day of the ar�ointment.)and drove 2 .33 4 miles; Roadrunners, 6; Outreach, 141. T! second van is being used for Years for Profit to such an extent it is not avail- able to IRO. -2- Mrs. Plapp gave the RSVP report for March: 245 volunteers with 2,573 hours. The total since September is 16,170 hours in 42 volunteer stations. She reported the Program Officer from Austin was here recently. Dr. Lewis talked with him about the difficulties of providing transportation *for volunteers working out of their stations. It is hoped to broaden the source of funds that might be used for transportation. The new budget year for RSVP will be November 1- October 31. Mr. Anderson MOVED, seconded by Mr. Bossler, Mr. Thompson be authorized to sign the budget extension of two months. MOTION PASSED. Mrs. Gould sent a report the Regional Holas'ns, Committee h become a permanent committee with Mr. Gus Lamps as chairman and Mr. John Emerson of the BVDC as secretary. Mr. Thompson appointed the Nominating Committee: Mr. Parr, Chairman, and Mrs. Snyder and Mr. Anderson. Mr. Anderson MOVED to hold the Annual Meeting June 7 at ? :30 p.m., seconded by Mr. Calloway. MOTION PASSED. Mr. Thompson is to arrange for the meeting to be at the Public Library. Dr. Lewis agreed to present the program, "Why Survive ?" The regular June board meeting was suspended because of the Annual Meeting. Respectrully submitted, Judy Phillips, Secretary EMPLOYMENT Texas Employpent Service 800 E. 29th, Bryan .............. 779 -3743 Manpower- Comprehensive Emp. 822 -2013 3003 E. 29th, Bryan ............. 822 -7421 Texas Rehabilitation Commission 846 -8886 1706 E. 29th, Bryan ............. 779 -9526 Motivation Education Training 823 -3007 Kraft Bldg. 307 S Main............ 779.4229 Jobs Unlimited - 822 -7421 Referral Service, Over 55 .......... 822 -1790 TRANSPORTATION 309 Varisco Bldg ................ 823 -5226 Services available for 60 +, Handicapped, Medicad Recepients. LOW INCOME HOUSING Christopher Village, Bryan ........... 779 -0051 Bryan Housing Authority ............ 822 -2013 Southgate Village C /S ............... 846 -3702 College Station Community Dev. City Hall 846 -8886 Bryan Community Development Old Library Bldg ................ 823 -3007 Housing Assistance, BVDC John Emerson .................. 822 -7421 Alcoholics Annonymous ............. 779 -0933 Boys Club, 900 W 25 ............. 822 -7516 Girls Club, 306 W 24 ............. 822 -6312 The services listed in this brochure are either free of charge or based on a sliding scale according to the clients ability to pay. EMERGENCY NUMBERS BRAZOS COUNTY SHERRIF......... 822 -7373 CITY OF BRYAN Fire ........................ 822 -1213 Police ....................... 822 -9411 Ambulance .................... 822 -2522 CITY OF COLLEGE STATION Fire ............................911 Police ...........................911 Ambulance ........................ 911 POISON CONTROL Brackenridge Hospital, Austin 1 -512- 418- 4490,Ext. 220 or 240 RUNAWAYS ................ 1- 800 - 392 -3352 CHILD ABUSE. ................ 823-0921 1- 800 - 252 -5400 INFORMATION & REFERRAL OFFICE 309 Varisco Bldg ................ 823 -5226 Keeps current list of available resources and agencies. a ASSUALT HOT LINE Bluebonnet Psychiatric Center....... 822 -7320 TAMU Students ................ 845.1511 after 5 ....................... 845 -4427 BRAZOS COUNTY SENIOR CITIZENS CENTER 308 W. 28th, Bryan .............. 822 -6873 INFORMATION AND REFERRAL COMMUNITY RESOURCES OF BRAZOS COUNTY Call 822m1790 BRAZOS CO. COMMUNITY COUNCIL 219 N. Main Street 309 Varisco Building Bryan, Texas 77801 HEALTH SERVICES BRAZOS COUNTY HEALTH UNIT 202 E. 27th B. 822 -7373, ext. 241 Well Baby Clinic - -Birth to 5 years By appt. only, 3rd Wed. - 4th Thurs. Immunization Clinic -- Mon -Fri. 10:00 - 4:00 Diabetic Screening Blood Pressure Screening - Thurs. -Fri. Venereal Disease Clinic Diagnosis & Treatment Tues.+Thurs. 8:00 -9:00 A.M. FAMILY PLANNING CLINIC 302 Varisco Bldg. 822 -1302 Birth control, cancer screening, Pregnancy testing. 8:00 -4:30 PLANNED PARENTHOOD CLINIC 303 - B College Main, C/S 846 -1744 Birth Control, cancer screening, Pregnancy testing. Appt. only. BRAZOS VALLEY REHAB. CENTER 3300 East 29th ................. 822 -0193 Physical, Occupational, Speech Therapy, Hearing Testing. Crippled Children's Clinic, Social services, medical equip. TUBERCULOSIS CONTROL REGION VI 2112 Villa Maria ................ 779 -1880 Call for appointment TEXAS STATE COMMISSION —BLIND 1706 -C East 29th ............... 822 -7535 Services for children and adults with severe vision problems. EYLASSES for CHILDREN chool nurse screens children ages 3 -18 and assists family in obtaining examina- tion and glasses if necessary. MENTAL HEALTH SERVICES BLUEBONNET PSYCHIATRIC CENTER 405 W. 28th, Bryan ................ 822 -7326 Counseling, In- patient, Out - patient, Mon -Fri . .....................8:00 -5:OC BRAZOS VALLEY MENTAL HEALTH & MENTAL RETARDATION CENTER 202 East 27th, Bryan ............. 779 -2000 Alcohol & Drug Abuse Services Outreach - Education Association of Retarded Citizen Farm - Training Center 1st Steps Forward 202 E. 27th ................... 779 -2000 Programs for developmently retarded children, ages 0 -3 years. LEGAL SERVICES Brazos County Probation Dept John Godfrey ........ Legal Aid - Brazos County Neeley Lewis ........ Lawyer Referral ........ Juvenile Officer- Police Dept. Bryan ............. College Station ....... .......... 822 -7373 .......... 822 -7477 ...... 1- 800 - 252 -9690 ..........822 -9411 ..............911 SOCIAL SERVICES Dept. Human Resources 302 E. 24th, Bryan .............. 823 -0921 Child Abuse services, financial assistance for needy families and children. Mon -Fri. Medical Assistance ............... 779 -2657 SSI- Supplemental Security Income 779 -4400 1300 Texas, Bryan ............... 822 -1371 Eligibility: Over 65, Disabled, Blind Salvation Army For referral ................... 823 -5226 American Red Cross 207 W. 29th, Bryan .............. 822.2157 Service for Military families, assistance to disaster victims. Monthly Blood Drives. Twin City Mission SOO N. Main B ........... • . • ... 822 -7511 Family emergency services. Short time help with meals and lodging. Furniture and clothing. DAY CARE Headstart -Child Development Bryan ........................ 822 -1302 College Station ........... • . • • • • • 846 -8893 Pre School Program For handicapped and low income Children. Neal School -703W. 20th Bryan 822 -6330 Mon -Fri. 7:30 - 5:30 FOOD Years For Profit- Meals for Senior Citizens over 60 30th and Bryan B .............. • 822 -0591 Lincoln Center C/S • • • • • • • . • • • 846 -1033 10:00 - 2:00 • • .................. Mon -Fri. Meals on Wheels • • • .... • • • • • • • . • • . • 822 -1302 Food Stamp Office .................. 779 -4400 Sunnyland Shopping Center ........ Mon -Fri. 9 - 5 By appointment Women Infants & Children (WIC) 307 Varisco Bldg. . • • • • • • • • • . • • • • • 822 -1302 Vouchers provided to eligible families to purchase Nutritional foods. Nutrition Classes. 8:00 - 6:00 .................... Mon - Thurs. VOLUNTEER SERVICES Retired Senior Volunteer Programs 310 Varisco Bldg B ........ ..... 822 -2712 Volunteer placement for over 60 EDUCATION General Education Development GED Bryan Schools .................. 779 -5441 College Station Schools ............ 846 -8893 Education programs for those citizens who did not finish high school who wish to complete their education. Certificate given. f v� I ii w BRAZOS COUNTY COMMUNITY COUNCIL BY -LAWS Established 1968 Article I - Name The name of this organization shall be the 3razos County Community Council. Article II - Objectives & Purposes The Brazos County Community Council seeks to involve groups and indi- viduals in the identification of needs of the community, to recommend, aid, abet and at times sponsor development or strengthening of agencies rendering critical services to the community, and when it becomes desirable to enter Into agreements with governmental or private agencies for the establishment of such services, to assist individuals and families in contacting available services, to assist in the coordination of activities among agencies, and to discourage unnecessary and expensive duplication. Article III - Membership Section I - Membership in the Council shall be open to : (a) non - profit organizations operating locally in the areas of communications, community development, health, recreation, character - building, and /or welfare; (b) non- profit and non - political organizations which have concern for the social well -being of Brazos County; (c) interested individual citizens. Organiza- tional and individual memberships may be approved by the Boarl of Directors. Section 2 - Organizations shall remain members unless they voluntarily withdraw or until membership is terminated by a two - thirds vote of the members present as a regular meeting or at a special Board meeting called for that purpose. Failure to oay the annual dues shall be cause for termination of membership. Article IV - Officers The officers of the Community Council shall be elected by the Board of Directors. Officers shall serve for a period of one ,year, or until their successors are elected. Officers shall take office at the June meeting of the Board of Directors following their election in April. -2- Article V - Board of Directors Section 1 - A Board of Directors, consisting of at least fourteen members of the Brazos County Community Council, shall be responsible for the formula- tion of policies between meetings of the Council membership and the conduct of all business of the Community Council. Duties and responsibilities may be delegated by the Board of Directors to regular or special committees, appointed by and responsible to the Board of Directors. Members of such committees need not be members of the Board. The Board of Directors shall include the following members: President Vice - President Secretary Treasurer Chairperson for Membership Chairperson for Publicity and Promotion Eight General Members Reads of action groups sponsored by or cooperating with the Brazos County Community Council may be invited to sit with the Board for purposes of planning, reporting, etc. Section 2 - Members of the Board shall serve for a term of two years, or until their successors are elected. One half of the membership of the Board shall be elected each ,year, to replace those whose term is expiring. Members who have served a term may be re- elected. Section 3 - Vacancies on the Board caused by death or resignation of a member may he filled by the Board to serve the unexpired term. Section 4 - The immediate Past President of the Council shall be a member of the Roard and shall be the Parliamentarian for the year after . his term expires. Section 5 - The Board of Directors shall meet at least quarterly. Special meetings of the Roard may be called by the President or by five members of the Board. Section 6 - Members of the Roard shall be nominated and elected with- out discrimination. Article VI - Elections Section 1 - Nominating Committee: The President shall appoint a nomina- ting committee of three members of the Council at least 60 days before the annual meeting. The Chairman of this committee shall be appointed by the President. -3- Section 2 - A slate of nominees for election to the Board of Directors shall be presented at the annual meeting. It is desirable that nominees be sought from among, but not limited to, members active in community affairs as described in Article III, Section 1. Additional nominations may be made from the floor during the meeting, provided that the member so nominated shall have been consulted in advance and his willingness to serve indicated. A member of the Board whose term has expired may be re- elected. Article VII - Duties of the Officers and Chairpersons President, duties of: 1. The President, or in his absence the Vice - President, shall preside over all meetings of the Council and the Board of Directors. In the absence of both, a temporary presiding officer shall be elected from among the members present. 2. The President shall appoint all committees of the Council and the Board of Directors. 3. The President shall exercise a general supervision over all the affairs of the Council. 4. Following approval by the Board, the President will sign agreements with other agencies as provided in the objectives, Article II, and may obligate the Council for payment for services by regular or part - time employees. 5. The President shall be a member ex- officio of all committees, but he shall not be counted in determining a quorum. In the absence of the President, the 171ce- President shall serve in his stead. Secretary The Secretary shall keep an accurate record of all proceedings of the Council and Board of Directors and shall have responsibility for all official papers and records pertaining to the office. At the annual meeting in April of each ,year, the Secretary shall submit a written report covering the activities of the office. At the expiration of the term of office, the Secretary shall turn over to the successor all books, records, and other property of the Council in the Secretary's custody. The Secretary shall attend to such correspondence as may be necessary or desirable in connection with the office, and shall mail notices of the annual and Board meetings to all members of the Council and /or the Roard. -'1- Treasurer The Treasurer shall keep accurate records of all monies of the Council, which records shall be kept in the Treasurer's possession and shall deposit all monies received in one or more banks and /or savings institutions as directed by the Board to the credit of the Brazos County Community Council, and shall make investments only in such securities as are approved by the Board of Directors. The Treasurer shall be . responsible for the payment of all just bills incurred by the Council, and shall deliver the account books of the Council for an independent audit at the end of the fiscal ,year, and shall submit a written report of his office at the annual meeting of the Council. Vice- President In the absence of the President, or in the event of his inability or refusal to act, the Vice- President shall perform the duties of the President, and when so doing shall have all the powers of the President. In addition, the Vice - President shall be Chairperson for Programs and Planning. The Vice - President shall be concerned with the over -all objectives of the Council, and how these objectives are to be attained and shall also be responsible for providing programs of worth and interest to the objectives of the Council at the quarterly and annual meetings of the Council. Other Chairpersons The Chairperson for Membership shall be responsible for the solicita- tion of memberships in the Council among organizations and individuals. The Chairperson for Membership may conduct membership drives, produce and dis- tribute-brochures, seek publicity through television, radio and the press In efforts to secure memberships. The Chairperson shall keep an accurate record of membership, by classes, end shall report to the President, and to the Council at the quarterly and annual meetings. Reasonable and legitimate expenses incurred in line of these activities shall be paid by the Council, subject only to prior approval of the President. The Chairperson for Publicity and Promotion shall inform the public, by television, radio, press or other means, concerning the aims, objectives, programs and accomplishments of the Council and /or its operating divisions. Any and all methods such as brochures, exhibits, public meetings, prepared talks, etc., to keep the Council before the public are included in the duties. Reasonable and legitimate expenses incurred in line of these activities shall be paid by the Council, subject to prior approval of the President. Article VIII - Meetings Section 1 - An annual meeting of the Community Council membership and guests shall be held in April of each year at which meeting annual reports shall be given and directors elected. Notice to the membership shall contain the slate of directors to be presented by the nominating committee and shall be mailed 15 days before the meeting date. -5- Section 2 - Additional meetings of the Council shall be held at least quarterly with due written notice. Section 3 - Upon petition by ten members of the Council, the Board of Directors shall call a general meeting within thirty days. Section 4 - A quorum at any meeting of the Council shall be 20% of the membership. A quorum of the Board of Directors shall be 50/ of the members of the Board. Article IX - Finance Section 1 - Dues for individual membership and for organizations shall be set by the Board. Section 2 - The Board of Directors shall be responsible for all financial matters. They may seek and accept assistance as they deem appropriate. Article X - Tax Exempt Status The Brazos County Community Council is organized exclusively for chari- table, religious, educational and scientific purposes, including, for such purposes, the making of distributions to organizations'that qualify as exempt organizations under Section 501 (c) (3) of the Internal Revenue Code of 1964 (or the corresponding provision of any future United States Internal Revenue Law). No part of the net earnings of the organization shall inure to the benefit of, or be distributable to its members, directors, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distri- butions in furtherance of the purposes set forth in the preceding paragraph. No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the pub- lishing or distribution of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of these bylaws, the organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from Federal income tax under Section 501 (c) (3) of the Internal Revenue Code of 1954 ( or the corresponding provision of any future United States Internal Revenue Law) or (b) by an or- ganization, contributions to which are deductible under section 170 (c) (2) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law). Article XI - Disposition of Assets Upon Dissolution Upon the dissolution of the organization, the Roard of Directors shall, after paying or making provision for the payment of all of the liabilities of the organization, dispose of all of the assets of the organization ex- clusively for the purposes of the organization in such manner, or to such organization or organizations organized and operated exclusively for chari- table, educational, religious, or scientific purposes as shall at the time qualify as an exempt organization or organizations under Section 501 (o) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law), as the Board of Directors shall determine. Any of such assets not so disposed of shall be disposed of by the Court of Common Pleas of the County in which the principal office of the organization is then located, exclusively for such purposes or to such or- ganization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes. Article XII - Fiscal Year The fiscal year of the Council shall run from July 1 through June 30 of each ,year. .Article XIII - Amendments These bylaws may be amended by an affirmative vote of two- thirds of the members present at a meetinK of the Council, provided that the proposed amend- ment shall have been submitted in writing to each member prior to the meeting and notice of the pending vote is announced in the call of the meeting at which action is to be taken. Article RN - Date of Enactment These bylaws, having* been adopted by the membership of the Brazos County Community Council at a meeting held on , concerning which meeting notice and the agenda were duly given to the membership prior to the meeting, they are hereby declared to be the By-Laws of the Brazos County Community Council as of Brazos County Community Council 309 Varisco Building • Bryan, Texas • Telephone 823 -5226 Mav 1 F , 1976 The annual meeting of the Brazos County Community Cnuncil will be held June 3, 1976, at 7 :30 D. m.,in the Bryan Public Library. The program topic for the evening will be Early Childhood Education and will be riven by Ina Kopus of the Brazos Valley Association for the Fducation of Young Children. The public is invited to attend. Also, at this meetine,, the new Aoard of Directors will be voted on. The nominating committee's slate is as follows: President - John Leonard V.Pres. - Jim Thompson Secretary - Gloria Taylor Treasurer - E. S. Packenham Members - Frences Allen D. A. Anderson Robert Rossler J. D. Lindsay Judge W. R. Vance R. D. Lewis Rita Keneirp Topaz Hughes Knox Parr Aline Snyder Harley Roath Judy Phillips Marianna Bond W. D. Dunn Helen Wilborn Nominations may also be made from the floor. The enclosed By -laws have been revised and will be voted on. BRAZOS COUNTY COMMUNITY COUNCIL The Brazos County Community Council board met at noon July 11, '77 the RSVP office. Mr. Eldon Calloway presided. Others in at idance .re: Mr. Robert Bossler, Mrs. .Agnes Bowen, Mrs. Irene Bunetill.), M.es. Lucile Gould, Mrs. Topaz Hughes, Dr. R.D. Lewis, Mr. Pat Newton, Mr. Knox Parr, Mrs. Judy Phillips, Mrs. Harley Roath, Mrs. Barbara Schoermiann, Mrs. Aline Snyder, and Mr. Jim Thompson and Mrs. Shirley Plapp. Mrs. Snyder MOVED, seconded '-y Mrs. Gould, the minutes of the Annual Meeting be approved as read. MOTION PASSED. Mr. Bossler gave the Treasurer's report for the month of June. Balance on hand June 30, 1977 was ,2,518.68. A copy of the report is attached to the original of these minutes. Dr. Lewis MOVED, seconded by Mr. Thompson, the report be accepted. MOTION PASSED. Mr. Bossler reported $530.00 has been received in membership and donations and this amount will be carried over for 1977 -78. In response to the membership letter, there are 33 members to date. Mrs. Hughes reported appearing before the College Station and Bryan United Funds and requesting $1,500 and $2,000 respectively. Mr. Calloway signed a contract with BVDC on June 28 and it was indicated next year's funds will be halved so an increase in donations and memberships will be necessary to maintain BCCC programs. However, Mrs. Hughes attended a meeting of Area Agency on Aging and there is hope the amount Of support will remain the same as at present. The Information_ and Referral office is now open 9 -1, as there must be 15 hours per week spent with Outreach. Paperwork will be done from 1 p.m. til 2 p.m. 'rs. Bowen reported on Outreach. She goes into rural areas, seeks out key persons, and finds out who needs help. The cities are divided into areas and the same procedure followed. She helps in filling out governmental forms, making medical appointments, refers to Meals on Wheels, and explains Years for Profit. Mrs. Bowen gave the following report for June: Information and Referral 58; Outreach 46; Transportation 515 (unable to serve 28 of these requests); Roadrunners 7; Project Independence 832 driven to the site; 4,970 miles traveled by van. BCCC sub - contract is only for scheduling the van which Is not owned by BCCC. ,x. Thompson volunteered to 1jelp train people in helping riders to get off and on the van, in an effort to prevent accidents. Mrs. Plapp gave the TSVP report for April. There were 248 volunteers serving 2,139 hours in 42 volunteer stations. Requests for support have 0 been made from College Station City Council 2,000), C.S. United Fund ($2,000), Bryan United Way ( #1,900), and City of Bryan 02,000). RSVP's first fund - raising event was held on July 4 for 080.95 at a rodeo. Some State funding will be done for RSVP programs and can be used for matching funds. A federally funded contact worker will be in comprehensive training for one year thru the Brazos Valley Development Council. -2- Mr. Thompson MOVED, seconded by Dr. Lewis, Mr. Calloway be authorized to sign the RSVP application for grant request to be submitted before the next board meeting. MOTION PASSED. It was agreed Mrs. Plapp will present the next year's budget before November 1 for approval by the board. I Mr. Calloway asked each board member to consider possible chairmen for publicity and membership. Mrs. Gould volunteered to help with either committee. Next board meeting will be August 8. Respectfully submitted, Judy Phillips, Secretary 4 BRAZOS COUNTY COMMUNI7TY COUNCIL The Annual Meeting of the Brazos County Cr ;unity Council was held at the Bryan Public Library on June 6, 1977 a. 7 :30 p.m. Mr. Jim Thompson presided and welcomed guests. A quorum of the Board was present. Mr. Robert Bossler gave the Treasurerts Report for the year ending June 30, 1977 with the month of June estimated. A copy of that report Is attached to the original of these minutes. Balance on hand was $333030. Mr. Knox Parr gave the Nominating Committee report. Other members of this Committee were Mrs. Aline Snyder and Mr. D.A. Anderson. A copy of this report is attached to the original of these minutes. Nominated for a two -year term were: Mr. Pat Newton, Mr. Jim Thompson, Mr. D.A. Anderson, Mr. Robert Bossler, Judge W.R. Vance, Dr. R.D. Lewis, Mrs. Barbara Schoenmann, and Mrs. Lila Lane. Nominated to fill unexpired terms for one year were Mrs. Harley Roath and Mrs. Irene Buentillo. Carry -over directors to serve out the remaining year of their two -year terms were: Mrs. Topaz Hughes, Mrs. Aline Snyder, Mrs. Judy Phillips, Mr. Eldon Calloway, Mr. Knox Parr, and Mrs. Lucile Gould. 111 . Calloway MO;►'ED nominations cease. Mr. Anderson seconded. MOTION PASSED. Mr. Bossler MOVED the slate be elected. Mr. Anderson seconded. MOTION PASSED. Mr. Anderson MOVED Mr. Calloway be elected President. Seconded by Mr. Bossler. MOTION PASSED. Mr. PaTr MOVED Mr. Thompson be elected Vice President, Mr. Bossler be elected Treasurer, and Mrs. Phillips be elected Secretary. Mr. Anderson seconded. MOTION PASSED. It was decided to wait on the elections for Membership and also Publicity chairmanships. The Board will meet the second Monday in July. Mr. Thompson introduced Dr. R.D. Lewis who gave a very interesting talk on "Why Survive -- Growing Old in America." A copy of his notes is attached to the original of these minutes. Respectfully submitted, Judy Phillips, Secretary Report of Nominati::g Committee Brazes County Community Council For 1977 -78 Two Year Term 'Pat, T Jim 2'hcns�:r D.A.Anderson ?torert 'lone'. =)r 13.D.Lewi.s Barb8 Scbo manln Lila 1 ere To t'i11 un- emsrirrd t�rr year`, Mrs KarFLc=,z Roiitii Irene ,uentill" Carry -over directrr;, fnr ]. ;scar- alrq.iIy servi..g Tc. ^ `I ;gores 9 Ery - der 3ud 'r ' ll.ins loon Callc;_y Rf- ,srect i vel 8'lltuji_ G ted,, %ox Tarr- Chairmar Aline Snyder V ?A . k.� erson ,.W ^. -, If B2aZD4 CoWl t4 Commcur i ti, CoUnc it The &RML(,an noon lfieAt i w of the Boated o.f j)j&eGto&4 Op the B2Q3A Coun,+,jl. ,CoMm"PA-tu_ CounzAt wa4 hedd ir ionda -; , 7 human-` 7 077 at th.e. P,. S. U. ,z. o P.i i_ce. Ilk- F.(.dnn. Ca44.0 Ur_, a&en.i_den t, CtdA d the aee in-a. fnPnen t gene d-�iec torsi a. h. hndeA40 -, koheht B0441-e,--. ?nesie Bune^1.i.t.Lo. L.u.C,Uz �ou,Cd, To =7. ffUahen. Lila Lane. P. a. L". Xnnx Pa&&. RLi.ne SruLdeh and Zinn 7hnmo4on: Acnm Botirer_. B. C. C. C. a rfi.ce and Sh,i)CP c i �4nUx en o.f -the nneuaa un m x c c toe&e. ari non ved w i , the f o )J-o&i nr ca ec t in r The P.SUT hmd Aa4A ine7 even,+ (.Law >:_ uaA=,. f'.urn� nwe) � he cv the Bter,an 'odes A1rPna tnr fors. ¢ 2icn ic: and the Und"-4cnnted nh�towo ,in Z ded 4-r the- Cans men tesice_: , R 7e-, funded Contact wo&,Ep, ta,J'j_ h i . S. 17. P . in camnnejieri.� ive t�rn,+n.inc.... Rotinrz- made hr, Aru eA4on. oeconde lr Lanee.. mot in 2a 44ed . i:✓i. B044 J.e,L au4ented .the fAna-7cia) &Peon t. cone of wh,i.ch .rn at,�tached tP the o of there rriniLten. S41ce the"- wa4 at one tum o.f the Men a haJa ^ce. 01 40 Me_ ,x'3.300. with .the consent o•f the_ me.4-iden:_ -the 4 UM- o.f "2.00(, wa4 deao4.ited .in an, in t ent -heap inq. (5 7145,) damn" account at' the Comnu ra-tu_ Sauuw,4 f Loar- &U,l'hdAaUn)4 Mai, he. made at ak, 6&zp dri,. the tneawuAe& on anew-en,—' Srurden moued ann�rnua!^ o-f thin actton. Lri,. the Boated, 4econded, in, And,-A4oa, rrot inn Qa44ed Baianc.e in .the the - nn_ account aw o.f thin date .L4 S 588; . 2c . Total income .fors. , -h e ae�r iod I al Lb, to 8 QtWUn 4 r04-.2 tD �,a/, exeend i�tU�r ew (inn f tedincr. S2, 00(i denn4-i t -in 4au cnnw) : , n - The4e f t ounen . .ueo inn,in thin Month. ZgciUde the-'.in, kind' .i te�'t4. O uch a4 -Dace nenta, _ Lane moved, Lewin 4PcondPd rzat i on t&en4cure&.'4 nenont he accented. laot i.o ca�ui i ec' h4 acLthoA i aed m the o&,ejrc ouw ml incate4. the. ;�. S. U. F. hudP.et owed ir. a aJ�D.1�t_Ca��in!' LX7n Q.7.1]lL[SLled h.' the QlLew✓.d?^.:1.. Oe�r (�un�r.en4: r�14. HvaJ nnena&cd a ,fudnet fnh nnei+Pn,tcz,' eP� �o she �ta?n4 ^, -'� rn cw4tone�tn .f-on Cnnw i.deAM;,,ton .fin CoUn tu, undo. jr, e,44 ice. the 4a L an the Cour)c U annuaC hUdae t., 2evi,:a Lo . wrlw nccen4anr, to b2eah door^ " cat. cn4 (r800) ;n to T P� I7nr s 411�� • r� r ^ , Commtln - Po4 --CPP . tGUL�tL! e -/ . = % • ;n G,C - c 4CLl?PIrJ •14oh1 ! thB1 �P. f�ro1 IgGQ � /C►nQOU4 to f e,74nnn p, � : CCLI P� r+,PD,t- n4?•_e_ar1 n! thr Ji4cr.r 4Pn 4e_con ^— cQJrh.i �d . r iv'7i; ' 1 eltil da ed E. �_. `. C. uRT tcL #h 4fLe�r ire nAovided d i�teznrn. .f th the mrr i ii ri rr oere m end t ew . Le i4 Moued. Thomnwon .eeconded a mot i.on to anonnere MAchane of a denk • p, the. office_. 22t Ft 4P_Cn -hand de.4k wau!rr 1,p � mc. , �.i ri Pr! a4 a no44 t lzi,f i t:: . rte. { {rrrltPif hr.. hp A' �IPCn ^n i z RLI !• SfP.YO ohf72r2� znt in^ n.r 2 %�'4 „� - aged TO 4aeak. ar .tnPi�r_ Cn nve z. ;in to hp hetd d Sa. hntoair OCxn)re- 2 %. PCCC (.�. Fsnl,ro.n inp, the nn ^;' mnn;�h. Uan. urged ink rn R. ;�nnon'i -cn! aa.no %rtmf� G (1 i cn r!.er� n�rn�rd r nr. tAnna ryn�i,ta t,in Pgcnnt%�r r+.i��.nn� (PnadrL ^nP�t�� ' . n,11 nQgAPI rnQJl4 . Pnr.f ec lmdenender ce. Ofied iza)- r.- Uea V,6 Pan. Pan P i me1Ll� ) M ; S n2l�enrelvJ. l/eplr� inh Pn_n.F.i "" she. med ical a_rd npaI4 band 10 ( `10 Jr`nhrn -' Pofohlin.!. enhnnP P- c t)4 yn n.FJ rp She fe. the 4.oia". num,he� corraAed to qir.e and -try 75 1 -a of .lam% r,ea�. arm dtr.P. "nmari.l, to the head Shp. limn i4 nn.t orA_- condb - , nnpd. nRAdA rrobint " -fon det4v lur 3e n 4.u4 -. ?.Thnr,7n&n at.Ut_ offeAd to xha%n dJr�lllPJlr� -ir -th..e handi,inn of �U ! and aped ne,�4on4. i P' P.in_nn Ap- na& ted , P ori Mm -4-he", weAp 2A 4 a -t j ue R. S. l7. P. l �n l�r�ee�i� .in 41 fro bin to 4tjmtion4. She maid marl, aAe becom inrr acAtue Z U Aa td JoA i'nn f i.± . that aJ.) the o.".e_ce cter t-,ed 4-r the &UMn U.enA4 -fO4 No.0 -il had djeen ac .Lue- bi the R. S. U P. a4oaAam. a` one t irze_ 02 another. -7,P, mh.er S, a, A fvjui4 arse. deAeAmAn ed. and nece i reed. .the&e ate 4uhn.L w . -w to be ca4,t,i� fz t att Of the uean, R.S. U. P. ononn4e4 tn oaer, an int-eA"t- , &ea�inn account a4 rk- ha4 dor 4one,fwU) . ; ,' there ca- be `undid cmvr i ed overt to the next. uerrn, it ma, be ao4lo.ib -c to nai another nPA4o 4 n.ce the n11AbeA o.f n-w D4A be fu 4enve -d i4 becnm,4nr7 iWwelr. -than_ two nwD)P. car, adencra teb,, 4e tue. Irrd. P.Lanr, nerxviked. An irwitzt,t inn wa4 n eceived to an Oaen No uj e c e i.ebnn t inn the cnan ae- o.f_ name Z&om. Cen t&� BW7,04 OcUJ eu. /, keatth Cen -ter to Bdiehonnet PovctuzAA c Ce.n te-t. Znnm 70 to 72 TiuuA4dcL:.. 'I Ruolr4 . Poh "3n.thnd c t lnrL of dhon,i t ,i eii and &e_c za-inn- " tree in,a 'ad.4nwrned. at ' a. m. ilex- me J-,Ul , tri,U. Ire SentenLlJe.2 .' ReoQ.ectfiL(.(��. �u,(rni�ted. Lic-i Le Co u (d, acting_ aec to to u: BRAZOS COUNTY COMMUNITY COUNCIL BUD2ET January 1, 1978 - December 31, 1978 INC0 M - Brazos Valley Development 6000.00 Bryan United Way 1200.00 C/S United Chest 1200.00 Memberships & Donations 100.00 In Kind 1880.00 Brazos County 1700.00 EXPENDITURES Personnel $ 7700.00 FICA. 425.00 Telephone 300.00 Pailea�Te 650.00 :hostage 300.00 Printing (Booklet) 150.00 equipment 250.00 Printing &: Supplies 200.00 Conventions 100.00 Hiscelleanous 1 Rent 1860.00 x,12, 080.00 $12,080.00 Br Valley Development Council Area Agency on Aging Barbara Bowerman Director P.O. Drawer 4128 3006 East 29th Street Bryan, TX 77801 (713) 822 -7421 or 823 -7105 Brazos County Community Council Information and Referral Office 309 Varisco Building Main Street at 24th, Bryan Phone: 823 -5226 Director AREA AGENCY ON AGING BRAZOS VALLEY DEVELOPMENT COUNCIL Fact Sheet o� tY- The Brazos Valley Development Council functions as a multi - purpose organ- ization which seeks to provide a means by which local governments can coordinate their activities in achieving balanced regional growth and development. The Area Agency on Aging is but one component of these planning organization. I. Purpose of AAA To develop a comprehensive system of appropriate supportive services which will result in the main- tenance of independence and dignity for Older Americans in their own homes. II. Funding Area Agencies on Aging are funded under Title III of the Older Americans Act of 1965, as amended. The funding agency on the Brazos Valley Area Agency on Aging is the Texas Governor's Committee on Aging. III. Staffing The staffing of the BVAAA includes the Project Director, Program Specialist, Secretary, and three half -time Senior Field Advocates. IV. Functions 0 1 P y, A The AAA is responsible for the planning, coordinating of existing services, and pooling of available but untapped resources. In line with these three functions, the AAA will develop an area plan for a comprehensive and coordinated service delivery system. It will survey the needs in terms of existing resources, and coor- dinate services to meet identified needs. The AAA is also responsible for the development processing and administration of grants for supportive and linkage services in keeping with the priority of needs in the area. It will be the grantee for all Title III projects in the region and will subcontract for the delivery of services with existing agencies whenever possible. A. Sub - Contracts: vzv VN a. Highest priority has been given to information and referral activities. Other high priority linkage services include outreach, and trans- portation to enable older persons to take advantage of available resources. Sub - Contracts have been developed by the BVAAA for the provision of each of these services. Infor- mation and referral, outreach, and trans- portation scheduling and dispatching are being provided by the following contractors: Brazos County - Brazos County Community Council Burleson County - "Years for Profit ", Nutrition Program for the Elderly Grimes County - Bluebonnet Psychiatric Center Leon County - "Years for Profit ", Nutrition Program for the Elderly Madison County - Bluebonnet Psychiatric Center Robertson County - "Years for Profit ", Nutrition Program for the Elderly Washington County - Services for Handicapped and Aged Persons A transportation system has been developed by the Brazos Valley Community Action Agency in coordination with the AAA, DPW, and other funding sources. This system involves the use of (13) vans in the seven (7) county region and will be coordinated with the Infor- mation and Referral Centers for scheduling and dispatching. b. Title III also funds Senior Activity Centers: The centers provide a place where elderly indi- viduals can congregate for a variety of social and educational activities and other services which alleviate the loneliness of isolated existance. The centers are now operated by the following contractors: Brazos County - Brazos County Senior Citizens Association Grimes County - Central Grimes County Volunteer Fire Association; Anderson Madison County - Madison County Health and Recreation Center Washington County - Services for Handicapped and Aged Persons Grimes County - Grimes County Progressive Asso- ciation; Navasota B. Advocacy The AAA serves as a community leader in representing the needs of Older Americans. Efforts are directed at (1) securing those rights and services for the elderly that are mandated under existing law or policy but denied them in actual practice and at (2) expanding the service provisions available to older people or to segments of the older popu- lation with specific unmet needs. V. Nutrition Projects for the Elderly Title VII of the Older Americans Act of 1965, as amended, provides for the development of Nutrition projects for the elderly. In Brazos Valley, this program is a part of the Brazos Valley Community Action Agency and is called "Years for Profit ". The "Years for Profit" program operates in four high priority counties in the region: Burleson, Leon, Robertson, and Brazos. The Title VII Nutrition Project is a part of the compre- hensive and coordinated service system in the region. RETIRED SENIOR VOLUNTEER PROGRAM of the Brazos County Community Council Room 310 Varisco Building - Bryan, Texas 77801 713 - 822 - 2712 ACTIVE RSVP VOLUNTEER STATIONS August 1977 Altrusa Club of Bryan— College Station American Association of Retired Persons American Red Cross Better Business Bureau Bluebonnet Psychiatric Center Brazos County Brazos Valley Community Action Agency Brazos Valley Development Council Brazos Valley Family Planning Brazos Valley Museum of Natural Science Citizens for Historic Preservation Crestview Retirement Community Department of Public Welfare Fisancial Counseling Service Friendly Folks Friends of the Library Girl Scouts Information and Referral Office Leisure Lodge Maroon and White Corps New Light for the Blind RSVP Office and Advisory Council Reading Material Distribution Roadrunners St. Joseph's Hospital Pink Ladies Senior Citizens' Cheer Up Club Senior Citizens' Center at Faith United Sherwood Volunteers Sweetbriar Nursing Home Texas Agricultural Experiment Station Telephone Reassurance Service Telephone Contactors Years for Profit INFORMATION & REFERRAL OFFIC^.' of BRAZOS COUNTY COI +IMUNITY COUNCIL The Brazos County Community Council was organised in 1968 to inform the area of the social welfare needs in Brazos County. Membership, then and now, is open to organizations, civic groups, church groups, agencies and individuals. Annual meetings are held in April at which the directors and officers are elected. Other meetings will be held as the need arises for public meetings. An Information and Referral Office was opened in 1969 and was operated by volunteers with Robert Bossler as volunteer Director. In May 1.972 the Council applied for and received a federal grant for the operation of a Retired Senior Volunteer Program. In 1975 a grant was applied for received from the Area Agency on Aging for a,y- information and referral office with a target area of people over 60 in Brazos County. In 1976 more money was received for an outreach worker to visit the elderly. INFORMATION & REFERRAL OFFICE, 309 Varisco Building This office is open 5 days a week from 9 :00 to 1:00. Pairs. Agnes Bowen is the Director. This office serves the community with no limitations as to age and the* - e is no charge for the service. We seek also to inform individuals and the community of the unmet needd in Brazos County; we refer to other organizations when possible; we seek aid from churches and individuals within the limitations of this group. We have prepared a Directory of Community Services, a Directory of Social Services, and a "6'ihere to Call" directory. We served approximately 400 families last year. OUTREACH SERVICES The Director makes visits to the homes of persons over 60 each afternoon from 1 :00 to 5:00. This service is trying to reach all the elderly in Brazos County to inform them of the services available to them; many social security, food stamp, and other forms are filled out= other needs are met if possible. Housing is a big problem of many older citizens. Approximately 200 visits were mare into the homes last year. TRANSPORTATION This service schedules and dispatches vans for transportation of the elderly and those on Medicaid for medical treatment, drugs, food stamps, and related places. There is also a van for Years for Profit meal program that serves the elderly. There has been 750 individuals ride 'the van last year. ROAD RUNNERS We have a list of volunteers who give their time to take some of the handicapped for medical service; 70 people used this service last year. ArdSWERING SERVICE We take the calls for the local Cancer Society directing people to the current chairmen of each service and send their mail to the memorial chairman. BRALOS COUNT: COMMUNITY COUNCIL 1977 -78 The B7.nzos County Community Council was organized in 1968 to inform the area of the social welfare needs in Brazos County. Membership, then and now, is open to organiza civic clubs, church groups, agencies working with people, and indi: idw,lo. Annual meetings are held in June at which Directors and officers are elected. Other meetings will be held as the need arizes for public information. SPONS :11S: INPORIY.AT.LON c� REFERRAL OFFICE, 309 Varicco Building. =s office is open five days a week, Mrs. Agnes Bowen serves as Director. This office was opened in 1969 with Robert Bossler as Volunteer Director. The office was maixned by volunteers for 2 day until 1975; at that time a grant was received fox the ,Yew Agency fo3 Aging which allowed us to hire a Director for - day 5 days a week. La.'!ar we asked to add a second person to do outreach in the homes of the elder.3.f, With this grant we were to focus on the needs of the elderly in our com arLity; however, we do seek to help each person who calls or visits the office rega.rclless of age. We seek to inform individuals and the co of the unmet needs n Brazos County; we refer to other agencies when possible; and we try to help in every way possible all those who seek our aid. We prepare a- Directory of CoDamini-'7f Serviceo, a Directory of Social_ Services, and a "Where to Call Directozy". CH S EH,110ES is a vi "sit into the home in the afternoons of persons over 60 s2 e'.= 4 - r� 2-n.form aril help in every way possible to meet the needs of these senior ci i zer.s . T L 3 P0 -T is scheduling and dispatching vans for elderly citizens and those on meth:L a,. d We are limite to serving only' the trips relating to medical. or government ag nciec at this time. The van transported 252 people in March 1977. R O.&D R'j - Xki R. SERVICE i s still used as ve have some handicapped persons who cannot get in the -ia_n, lri?� '. tc the 14 vol_unterrs we have, we are able to furnish this need. Ri TIPJ D SE N-.LO_ 1 1O LU? -"�;ER PROGRAM 310 Varisco Building, is open all day, five days a�wcel- IiCs. Shirley Plapp is Director. This program is to enlist volunteers over 60 to fill the neeclr of non - profit agencies in our community. RSVP seeks and trains these vol to use their skills, talents, and energies for the betterment of themsolves and our communities. In March 245 volunteers gave 2, hours to 42 agencies. AZT TU M�lT'_GS ace held to elect directors and officers. We need representatives f.com all tLe' ag&enc ies, clubs and individuals so that we may be aware of all the vr.TM -et needs in our area. Please send your membership and donations to our office: 309 Va.- :a_s Building that you too may become an active participating part of this oY an_izatio;? which seeks to serve so many in Brazos County. ?3AZ03 COUNTY COMM',. The Brazos County Community Council board met at noon September 12, 1977 in the RSVr office. Mr. Eldon Calloway presided. Present were: Mr. A.D. Anderson, Mr. Robert Bossler, Mrs. Agnes Bowen, Mrs. Lucile Gould, Mrs. Topaz Hughes, Mrs. Lila Lane, Dr. R.D. Lewis, Mr. Pat Newton, Mr. Knox Parr, Mrs. Judy Phillips, Mrs. Shirley Plapp, Mrs. Barbara Schoenmann, and Mr. Jim Thompson. Also present were Mrs. Barbara Bowerman, Director of BVDC's Area Agency Aging, and Mrs. Roberta Lindquist from the same office. Minutes of the meeting of August 8 were approved as received, on MOTION by Mr. Anderson., seconded by Mr. Thompson. The Treasurer's report was submitted by Mr. Bossler and accepted on MOTION by Mrs. Gould, seconded by Mrs. Lane. The report is attached to the original of these minutes. Balance on hand September 12 was $466.66. Mrs. Bowerman was present to clarify the relationship between BCCC and the Area Agency on Aging. She distributed and discussed a Fact Sheet on that agency, which is attached. There is an adv4sory committee for the Agency. Mrs. Bowerman: stressed community support is very important to keeping the services already in existence. She pointed out the Agency does not provide direct services, but sub- contracts and one aim is to avoid duplication of services. Mrs. Bowerman explained the Senior Texans Employment Program which falls under Title IX of the Older Americans Act. This STEP is funded by the Governor's Committee on Aging and is set up to provide employment opportunities for people over 55, for 50 weeks at 16 hours Per week. Income is a factor. The Area Agency on Aging is seeking sponsors for STEP. There are eleven spots for Brazos County. It was pointed out if BCCC became a sponsor the enrollee could work on scheduling of transportation, dispatching, and some paper work, leaving more time for Outreach by IRO personnel. A project proposal is needed and application must be made annually. The local sponsor- ing agency is responsible for supervision and for submitting forms. The support percentage is 80 -20 (part of which can be in -kind but not the same in -kind used for other purposes). Dr. Lewis MOVED, seconded by Mr. Anderson, the BCCC make an appli- cation for a person to work in the IRC under STLP, including clerical work and scheduling transportation. MOTION PASSED. Mxs. Plapp said she hopes to have the federally funded worker in eomnrehensive training in the RSVP office by November 1. A desk located by Mr. Parr has been purchased for $95 for the IRO. i1rs. :7u's :es reported she has submitted the BCCC budget and Fact Sheet (attached) to Judge Vance for the County Commissioners Court, requesting $1700 from the County for 1978. Also attached to these minutes is a Fact Sheet presented to the United Funds. Mr. Calloway reported he had received a letter dated August 18 from the BVDC stating application for RSVP funds were approved. Letter is attached. Mrs. Plapp submitted the following RSVP report for July: 264 vol- unteers (223 active) in 31 active stations for a total of 3,851 hours. Attached to the original of these minutes is a list of the active RSVP volunteer stations for July 1977 as well as a copy of the ACTION quarterly program report from RSVP.' Mrs. Bowen submitted the IRO report for August. Transportation: 215 medical, 821 Years For Profit, for a total of 4,554 miles; calls concerning transportation 394; Outreach 66; Information and Referral 49; Roadrunners 5. Respectfully submitted, Judy Phillips, Secretary M BRAZOS COUNTY COMMUNITY COUNCIL September 26, 1977 Dear Fellow Director: I believe the following matters should receive Council consideration; o thus, they are brought t your attention for thought: Topaz Hughes serves as Chairman, Supervisory Committee, for the I & R ^ �c Office, through appointment by a previous Council President. Her function is a necessary one. The Supervisory Committee is, according to my understanding, a committee of one. We appreciate the efforts d� and interest of Topaz, and we do not look forward to losing her for any reason. However, it seems to me we should officially establish a full Supervisory CommitteQin support of Topaz as Chairman and to provide for continuity in the event of her absence or loss. We do have responsibilities delineated for the Supervisory Committee -a copy is attached. The committee responsibilities should be officially approved by the Council. Presently approved Personnel Policies provide RSVP Staff Salaries and fringe benefits shall be approved at the beginning of each project year by the BCCC Executive Board. I find no policy guidanc % th rA_ s eat to establi,sh�.n th�e alaries and,/o ' each � t occurs 0 e we need to es a sh a salary bracket for each position - an r entry level and a maximum salary. We need to provide for 'merit' increases and perhaps for "cost of living" increases. In meeting our obligation to our fund sources we must assure our administrative costs are reasonable; thus, the need for a sound policy. Salary for the I & R Office is "established by the Supervisory Committee and approved by the Executive Board of BCCC at beginning of each fiscal year." Again, we need a realistic salary policy. Holidays for RSVP and the I & R Office personnel are not the same. It appears the schedules should be the same for each activity. As now provided: n RSVP New Year's Day Jan. 1st) Washington's Bir. (3d Mon. -Feb) Good Friday or Yom Kippur Memorial Day ( 4th Mon.-May) Independence (July 4th) LBJ's Birthday(Aug. 27th) Labor Day (1st Monday - Sept.) Columbus Day (2d Mon. -Oct.) Veteran's Day(4th Mon. -Oct.) Thanksgiving(4th Thur.& Friday) Christmas(Dec.25th & day before or after)* *At discretion of Director "OF.W:] New Years President's Day- February Good Friday Memorial .Day July 4th Labor Day (1st Monday- Sept.)' r Thanksgiving Christmas (Dec.25th & Day before or after) The contract signed with BV DC contains a "Hold Harmle 'use. Since we have no insurance program, this needs to discussed, If you have matters which need to be considered by Council members before the regular meeting, please, call me at 846 -0702 after 6:00-P M Thank you corned. i .cam G g e E. President for your interest and attendance. Your suggestions are C ii #V t41, BRAIO,'> COUN'T'Y C0MMUNITY COUNCIL SUPERVISORY COMMITTEE I, FINANCE 1. R.S.V.P. Check to see that monthly IRS & FICA checks have been disposited. Check to be sure quarterly report and check has been sent to IkS FICA. Check monthly financial reports and make suggestions �. for chanare if indicated. Work with treasurer. 2. Information & Referral Office. I Same as above. :. Help prepare budgets for BVDC and United Funds. Determine need for other funds. Work closely with treasurer to see that books reflect our contract with BVDC and that "in kind" and matching funds are shown. 3. OVER SEE BANK ACCOUNTS Oversee budget expenditures. II. PERSONNEL Communicate irregular hours of employees. Keep record of vacation time. Keep record of leave of absences. PREPARE AND OVERSEE PERSONNEL PRACTICES. Oversee work of all employees, and offer suggestions for improvements. Encourage attendance at meetings for personal growth. Evualate work of all employees. Work with personnel on job descriptions. Keep record of speeches and other contacts with groups. III. GENERAL Oversee function and operation of both offices. Encourage publicity and public awareness of function of offices. Be aware of community needs and enlist aid of BCCC Tor expansion of our facilities as needed. Keep BCCC informed of needs and what is being done. WORK with BVDC to be sure IRO is doing a satisfactory job. Check evualation of workers by BVDC. Spe that annual evualtions are dome on the work and ti- T ,,, r, ri- 1 i 11 c'C1 o r r t'4 . {t - uy i (Ic ; r't -cs1 h it 1,o A4 - 1.1 uii ii,i i i t� t- itt - y. i i 'A" 's r SIP 4o&, 2, � 5— (Xik g wow e. t.*, -44 r ,000 each person, $1,000,000 each acci- bodily injury, and $50,000 each accident perty damage. This insurance is in ex- the insurance you carry on your own bile or the limits of your state's financial Jbility law, whichever is higher. ins to Excess Automobile :fusions or restrictions are those included idard forms. See policy on file with director for specific provisions. TO FILE A CLAIM lave an accident which results in per - ijury to yourself you can obtain a claim om your project director. Follow the ions carefully. When the form has been led return it to your project director with �mized bills. The director will then sign n and submit it to CIMA, 5513 Connec- renue, N.W., Washington, D.C. 20015. event of a liability claim, you should im- fly contact your project director and 'hone (202) 244 -5678, 5513 Connecticut , N.W., Washington, D.C. 20015. If pos- end written notice containing the time, and circumstances thereof, with the and addresses of witnesses and the Designed & Administered by: CORPORATE INSURANCE MANAGEMENT /��� /,-1� 5513 Connecticut Ave., N.W. ( � \"�� Washington, D.C. 20015 Phone (202) 244 -5678 Accident Insurance Plan Underwritten by: INk LIFE INSURANCE COMPANY OF NORTH AMERICA World Headquarters Philadelphia, Pennsylvania Personal Liability Underwritten by: INSURANCE COMPANY IN& OF NORTH AMERICA World Headquarters Philadelphia, Pennsylvania Excess Automobile Liability Underwritten by: PM -3338 HARTFORD ACCIDENT AND INDEMNITY COMPANY Hartford, Connecticut 3 -75 Printed in U.S.A. Accident and Liability Insurance Plans ACTION OLDER AMERICANS VOLUNTEER PROGRAMS FOR VOLUNTEERS IN: RSVP VOLUNTDEER SE PROGRAM FGP FOSTER GRANDPARENT PROGRAM SENIOR COMPANION SCP PROGRAM To Volunteers: Each Volunteer enrolled in a Retired Senior Volunteer Program, Foster Grandparent Pro- gram or Senior Companion Program is eligible for three kinds of insurance plans. These plans provide coverage for you while participating in community service as a volunteer. The Administrator of the plans is Corporate Insurance Management. All questions and claims should be directed to the Administrator. The insurance policies are held by the sponsors of the Older Americans Volunteer Programs. This is not a substitute for any insurance you may now carry and only applies while you are performing your assignment as a volunteer in the program. It is highly appropriate that the satisfaction and appreciation you experience as a volunteer be supported by the comfort of knowing you have some help in the event of an accident. This leaflet describes the insurance coverage provided you as a volunteer. The coverage becomes effective at the time of your formal enrollment in the Volunteer Program. Complete information regarding the insurance coverages is available from your project director at the local program office where the policies are on file. All three plans described herein are offered to sponsors of the Older American Volunteer Programs. However not all sponsors elect to cover their volunteers under all of our plans. Please check with your project director to see which coverages your organization is providing for you. SUMMARY OF COVERAGES I. Accident Insurance Plan This covers you, the volunteer, for a personal injury arising from your volunteer activities. The insurance applies while you are traveling directly to and from, and participating in an activity sponsored by RSVP, FGP, or SCP. (You will be covered during any meal period while you are serving as a volunteer.) Medical Indemnity —Pays you up to $10,000 If within 60 days after a covered accident your injuries require medical or surgical treatment, such expenses incurred within one year after the accident are covered up to $10,000. The $10,000 maximum includes a benefit of $500 for treatment of injury to natural teeth, including replacement but excluding X -rays. Also included is a benefit up to $250.00 for repair of dentures damaged in the accident. If you are enrolled in Medicare, this benefit applies only to expenses incurred in excess of the benefits provided under the Medicare program. Loss of Life, or Sight —Pays you up to $1,000 If within one year after an accident injuries result in death or loss of limb or sight, one of the following benefits (the largest loss incurred) is payable in addition to the above medical indemnity: For loss of: Life (caused by an accident) ...........$1,000 Both hands, feet or eyes, or any combina- tion of two such members ........... 1,000 Hand, foot, or sight of one eye ......... 500 Thumb and index finger of either hand .. 250 Exclusions to Accident Insurance This insurance does not cover (a) the medical or surgical treatment or nursing rendered by any person employed or r by the local organization sponsoring the Americans Volunteer Program; (b) ar caused by (1) abdominal hernia however c (2) act of war, (3) bacterial infections an infection caused by a wound), or (4) ease; or (c) expense incurred for eyegla prescriptions therefor. H. Personal Liability Plan This coverage protects you for a p injury or property damage liability claii ing out of your performance as an e volunteer. The amount of protection is $1,1 for each occurrence and is in excess other valid and collectible insurance. Exclusions to Personal Liability Some of the exclusions are: injury or c arising out of the use of an automobile or damage arising while traveling to or fi place of volunteer service; errors or orr in connection with professional service; r malpractice; and personal injury resultir assault and battery. For other exclusioi tact the project director who has the cc policy on file. III. Excess Automobile Liability This protects you for a bodily injury o erty damage claim arising out of using yo automobile in connection with your prog lated volunteer work. The amount of prc RETIRED SENIOR VOLUNTEER PROGRAM of the Brazos County Community Council Room 310 Varisco Building - Bryan, Texas 77801 713 - 822 - 2712 ACTIVE RSVP VOLUNTEER STATIONS August 1977 Altrusa Club of Bryan - College Station American Association of Retired Persons American Red Cross Better Business Bureau Bluebonnet Psychiatric Center Brazos County Brazos Valley Community Action Agency Brazos Valley Development Council Brazos Valley Family Planning Brazos Valley Museum of Natural Science Citizens for Historic Preservation Crestview Retirement Community Department of Ppblic Welfare Financial Counseling Service Friendly Folks Friends of the Library Girl Scouts Information and Referral Office Leisure Lodge Maroon and White Corps New Light for the Blind RSVP Office and Advisory Council Reading Material Distribution Roadrunners St. Joseph's Hospital Pink Ladies Senior Citizens' Cheer Up Club Senior Citizens' Center at Faith United Sherwood Volunteers Sweetbriar Nursing Home Texas Agricultural Experiment Station Telephone Reassurance Service Telephone Contactors Years for Profit RETIRED SENIOR VOLUNTEER PROGRAM of the Brazos County Community Council Room 310 Varisco Building - Bryan, Texas 77801 713 - 822 - 2712 RSVP TRANSPORTATION SITUATION and RECOMMENDATIONS Situation Under present regulations allowance for transportation is pro- vided RSVP Volunteers at 150 per mile only from home to Volunteer Station location. No provision is made for mileage allowance if performance of service involves additional mileage from Station to points of action. Volunteers who have autos have encountered serverely rising costs -- gasoline, service, maintenance, repairs, insurance, etc. In addition, those living on fixed incomes during inflationary periods, experience severe restrictions. Some would -be volunteers cannot serve because of lack of or costs of transportation. Sen- ior Volunteers who can and will transport other volunteers to as- signments are increasingly difficult to enlist because of these factors. Often the staff of RSVP has been called upon to provide trans- portation, including pick -ups and returns for groups of 2 -5 volun- teers. This involves time and effort away from essential organizat- ional and operational functions. Of volunteers currently receiving the 150 per mile reimburse- ment, about 2/3 drive cars containing 2 -5 riders traveling to their assignments and 1/3 are occupied by the driver only. A monthly average of 16 volunteers each drive 62 miles per month and receive an average monthly reimbursement of $9.30. In the first 10 months of the 76 -77 year, volunteers receiving the 150 per mile reimbursement have traveled 9,966 total miles. During the 12 months of the 75 -76 year reimbursements were expend- ed for a total of 8,966 miles traveled. (Over) On May 4 RSVP Director Shirley Plapp and R.D. Lewis discussed travel allowance regulations and situations with Joe Bruch, ACTION State Program Officer. He recognized the seriousness of the sit- uation and expressed hopes that some present restrictions might be modified, especially with regard to travel to the point of the vol- unteer service activity. Following the discussion at the RSVP Advisory Council meeting , on August 16, and further checking of mileage allowances authorized by the state appropriation acts for the biennium of 1977 -79, Lewis and Plapp submit the following to the RSVP Advisory Council: Recommendations 1. The allowance rates for travel by staff members, and volunteers be set at the amount authorized in appropriations to state agencies; 16¢ per mile, is indicated for the current biennium 2. We recommend that suggestions be made to State and National levels of ACTION that mileage allowances to volunteers be authorized to the actual points of accomplishing the recogniz- ed service activities. 3. We recommend that these recommendations be transmitted to the RSVP sponsor, the Brazos County Community Council, at its next regularly scheduled meeting. Approved by Advisory Council on September 20, 1977 6C )�. �a't'v Dr. R.D. Lewis Shirley Pie/ p RSVP Advisory Council - Finance Sub - Committee RSVP Director Freddie Wolters, Chairman RSVP Advisory Council BRAZOS COUNTY COMMUNITY COUNCIL The Brazos Courty Community Council board met at noon October 10, 1977 in the RSVP office. Mr. Eldon Calloway presided. Others present were: Mr. D.A. Anderson, Mr. Robert Bossler, Mrs. Agnes Bower_, Mrs. Lucile Gould, Mrs. Topaz Hughes, Mrs. Lila Lane, Dr. R.D. Lewis, Mr. Knox Parr, Mrs. Judy Phillips, Mrs. Shirley Plapp, Mr. Pat newton, Mrs. Barbara Schoenmann, and Mr. Jim Thompson. Mr. Anderson MOVED dispensing with the reading of the minutes of the previous meeting. Seconded by Mrs. Lane. MOTION PASSED. Minutes were approved as mailed out. Mr. Bossler gave the Treasurer's report which is attached to the original of these minutes. Balance on hand October 10 was $217.41. Mr. Anderson MOVED approving that report. Seconded by Dr. Lewis. MOTION PASSED. Mrs. Hughes reported the application for an employee to work under STEP as discussed at the previous meeting has been approved and $2,067 was applied for the salary including FIC -?. Only the STEP office in Waco c an ;ii omi ss the employee. BCCC's crl; au would be to recommend dismissal. STEP must also approve of the hired. 'Ihe guidelines are very implicit. An ad is to appear in today's Eagle I rs. Hughes recommended having the employee work mornings as the IRO activities in the afternoon are not as heavy. Mrs. Plapp reported three or four persons eligible to work under com- preher_sive training are to be sent from the BVDC Manpower program for interviews around the middle of October, and the person hired will start work November 1. The salary including FICA is to be non federal in- kind and will be reimbursed by BVDC. RSVP will pay the insurance. Mrs. Hughes reported $1,200 had been approved for BGCC from Bryan United Way (asked 2,000) and $1,000 from College Station United Fund (asked $2,000 . Mrs. Plapp reported $2,000 had been approved for RSVP from the City of College Station (asked $2,000), $750 from the City of Bryan (asked X2,000), $1,900 from College Station United Fund ($2,000 asked), ar..d 41,4'75 from Bryan United Way (asked $1,900). Mrs. Bowen has resigned as of November 1 because of family needs. An ad for her replacement is to appear in today's Eagle Mrs. Hughes has alrc�Rdy rPcPived two applications. It was suggested listing with the Texas Employment office. It is hoped Mrs. Bowen can particularly help with training for Outreach. Mrs, Hughes said she learned about the "Experier_ce Unlimited" program while attending meetings recently in Austin, and recommended the board be thinking about the possibilities of running such a program. It acts as an employment bureau for persons over 60 on limited income and is similar to the STEP program. There is no funding. Announcements could be made at senior citizens' meetings. Dr. Lewis reported on the RSVP transportation situation and recommenda- tions made by the RSVP Advisory Council. A copy of this report with the recortimenda.tions is attached. He MOVED the recommendations be approved. Mrs. Gould seconded. MOTION PASSED. The !Hain effect is to -2- Increase the allowance rate for travel by staff members and volunteers to 16¢ per mile. Further recommended was that suggestions be made to State and National levels of ACTION that mileage allowances to vol- unteers be authorized to the actual points of accomplishing the recog- nized service activities. Mrs. �Plppp reported beginning November 1 automobile accident and liability insurance for volunteers will be with ANCO and excess auto liability will be with Corporate Insurance Management, Washington,D.C. Up to this time all the auto insurance programs for volunteers were With the latter. (A copy of their brochure is attached.) But it was found ANCO would handle the accident and liability programs cheaper. This year $783 was spent for the insurance programs and it is projected to be $816 for next year with more volunteers covered. The question of whether the IRO and RSVP Supervisory Committee is functioning as a committee was discussed. It was pointed out it is difficult for the Committee to function as such, Those Presently on the Committee are Mrs. Hughes (Chairman), Mr. Freddie Wolters, Mrs. Helen Hawkins, and Mr. Bossler (ex- officio). Mrs. Hughes recommended an elected supervisor with a supervisory committee. She agreed to contact Mrs. Hawkins to see if she can be an active member. Mr. Anderson MOVED Mrs. Agnes Bowen be a member of the Supervisory Committee. Mr. Bossler seconded. MOTION PASSED. Mr. Calloway asked members of the board to be considering the items listed in his letter of September 26, 1977 for discussion at the next board meeting. Mr. Bossler MOVED the RSVP budget be extended two months to November 1 and Mr. L.L. Womack be the fiscal agent for that two -month period. Seconded by Mr. Anderson. MOTION PASSED. The RSVP fiscal year had been changed from beginning September 1 to November 1. Salary increases will begin November 1. Mrs. Plapp submitted the RSVP report for August with a list of the active volunteer stations (attached to the original of these minutes): 272 volunteers in34 volunteer stations for a total of 4,338 hours. Mrs. Bowen submitted the IRO report for September: 118 served for medical transportation, 52 Outreach, and 64 Infoymation and Referrals. Next meeting will be November 14. Respectfully submitted, Judy Phillipd, Secretary BRAZOS COUNTY COMMUNITY COUNCIL The Brazos County Community Council board met at noon February 13, 1978 in the regular meeting room. Mrs. Topaz Hughes presided. Others present were Mr. D.A. Anderson, Mr. Robert Bossler, Mrs. Lila Lane, Mrs. Irene Buentillo, Mrs. Lucile Gould, Ms. Johnelle Kineannon, Dr. R.D. Lewis, Mr. Pat Newton, Mr. Knox Parr, Mrs. Judy Phillips, Mrs. Shirley Plapp, Mrs. Val Roath, Mrs. Barbara Schoenemann, and Mrs. Aline Snyder. Minutes of the previous meeting were approved as mailed out. Mr. Bossler gave the Treasurer's Report for the month of January. 'Balance on hand February 1 was $508.76. He also presented a report for the year ending December 31, 1977• Both reports are attached to the original of these minutes. A letter from Mr. Gary Griffin of ANCO concerning liability insurance coverage costing X76 and workmen's compensation coverage costing $76 was discussed. Mrs. Lane MOVED BCCC enroll in this insurance program. Seconded by Mrs. Gould. MOTION PASSED. Mrs. Hughes read the letter of January 27 to Mr. Marsico regarding van transportation. She also read his reply. Mr. Cliff McCauly has been assigned to work with those in the seven - county area con- cerned with transportation. The I &R office will be doing the scheduling for Brazos County, but not for Years for Profit. Mrs. Plapp reported she met with Mr. Marsico, Ms. LaRay Kerbow, Ms. Myrtle Garrett, and Mrs. Hughes about counting volunteers' hours. She will county only those hours recognized by Community Action. Mrs. Hughes reported the Supervisory Committee requests BCCC participate in Experience Unlimited and that another STEP employee be applied for to work 1 -4. Mrs. Snyder MOVED this request be followed. Mrs. Lane seconded. MOTION PASSED. The ad hoc committee set up at the Luve.,ioer 14 meeting will work on setting up the pro- gram including publicity. The committee consists of Mrs. Hughes, Mrs. Plapp, Ms. Kincannon, Mrs. Gould, and Mrs. Lane. Mrs. Hughes pointed out forms will have to be printed for keepin$ records of those who want to work under Experience Unlimited. (T�iey have to be over 55.) BCCC acts merely as a clearing house. She expects it to take several months to put into effect. Mrs. Hughes had gotten estimates for the brochures on I &R (two -fold, $79 for 5000 copies) and on senior citizens (three -fold, $ for 5000). She would like to include Experience Unlimited in the I &R brochure, and said $150 is allowed in the budget for this printing. Mrs. Gould suggested having a place on the front of the brochure for telephone numbers of ambulance sep ce, doctor, and I &R. Mr. Anderson MOVED getting the I &R brochure printed. Seconded by Dr. Lewis. MUTION PASSED. Dr. Lewis reported only three out of some twenty bills on aging had passed the last legislative session. One of these three was State support of RSVP. AARP is making a survey on 24,proposals. Dr. Lewis and Mr. John Quisenberry are in process of s4mmarizing t -2- R the report. Dr. Lewis has received a report from the Senate Committee on Aging regarding national legislation and there is a proposal to eliminate some RSVP funds. Mrs. Hughes plans to write Central Texas Health Systems Agency protesting their including students in the county's total popula- tion for taking percentage of elderly, as students are transient. Ms. Kincannon gave the January report. Individuals served 74, unable to help 4, I &R 44, Outreach 30, Roadrunners 5, incoming calls 512, outgoing calls 345. Transportation: 128 individuals, 759 passenger trips (122 medical, 530 Years for Profit, 42 gov- ernmtne and social services, 65 others), 4004 miles, and unable to provide rides for 114. Mrs. Plapp announced Years for Profit is seeking a STEP employee to deliver food to Madisonville and to Navasota and Brenham. The erson must be a Brazos County resident and will be paid about 31 per day. Mrs. Plapp submitted the RSVP report for November: 281 volunteers in 38 stations for a total of 3573 hours; and for December: 281 volunteers in 38 stations for a total of 2933 hours. Next meeting: March 13. Respectfully submitted, Judy Phillips, Secretary i BRAZOS COUNTY COMMUNITY COUNCIL Tne Brazos County Community Council board met at noon. November 14, 1977 in the regular meeting room. Mr. Eldon Calloway presided. Others In attendance were Mr. Robert Bossler, Mrs Agnes Bower, Mrs. Irene Buentillo, Mrs. Lucile Gould, Nis. Johnelle Kincannon, Mrs. Lila Lane, Dr. R.D. Lewis, Mr. Knox Parr, Mrs. Judy Phillips, Mrs. Shirley Plapp, and Mr. Jim Thompson. Mr. Calloway introduced Nis. Kincannon who is the new IRO Director. Dr. Lewis MOVED, seconded by Mr. Parr, the minutes of the previous meeting be approved as mailed out. MOTION PASSED. Mr. Bossler gave the Treasurer's Report, copy attached to the original of these minutes. Balance on hand November 14 was $429.03. Mrs. Plapp announced she will have the RSVP end -of -year financial r prepared for the next meeting, and the Comprehensive employee was hired as of November 1. She is Ms. Conna Duren. Mrs. Bowen reported the STEP employee started November 1. She is Nis. Frances Pilger who works 9 -12 five days per week. Mr. Bossler MOVED, seconded by Mrs. Lane, action be taken to determine whether the STEP salary can be used as non - federal matching funds. MOTION PASSED. Mr. Parr MOVED, seconded by Mrs. Buentillo, that Mrs. Hughes, Mrs. Plapp, Ms. Kincannon, Mrs. Gould, and Mrs. Lane explore the possibility of setting up an Experience Unlimited program. MOTION PASSED. Salary policies were discussed and after discussion it was decided the board seems satisfied with existing policies. Mr. Thompson MOVED, seconded by Mr. Parr, the BCCC Supervisory Committee (composed of Mrs. Hughes, chairman, Mrs. 30wen, Mrs. Heler: Hawkins, Mr. Freddie Wolters, and Mr. Bossler, ex- officio) review personnel policies of IRO taking into account the recommendations of RSVP Advisory Council, to bring IRO policies in line with those of RSVP, and report back to the BCCC board. Consideration is to be made to vacations, holidays, and overtime. NOTION PASSED. A copy of the RSVP Staff Personnel policies for 1976 -77 is attached. Mr. Calloway was asked to talk with BVDC concerning liability insurance and what BVDC does with other organizations it contracts with. He agreed to report to next meeting of BCCC. Mrs. Phillips agreed to mail out minutes a week before the next meeting and to include items to be brou up at that meeting. Mrs. Bowen reported the Project Independence Director requested the van be scheduled for service to College Station clients on Tuesdays and Thursdays and on Mondays, Wednesdays, and Fridays for Bryan clients. The board felt the obligation is to serve the maximum number of clients and this could best be done by not limiting the days to certain areas. Mr. Calloway read a letter from Bowen expressin` apnreciation for her association. with BCCC. '^Nie marl thanked Mrs. Bower, for her valuable service. r-,* cc1 j °�, iF IPCt?r"hpr 1?. T pr'Dent -, 1,1%, RETIRED SENIOR VOLUNTEER PROGRAM of the Brazos County Community Council Room 310 Varisco Building - Bryan, Texas 77801 713 - 822 - 2712 RSVP STAFF PERSO POLICIES September. 1, 1975 - August 31, 1976 1. ala , :y and in e a. RSVP staff salaries and fringe benefits shall be approved at the begin- ning of each project year by the BCCC Executive Board and the amounts shall appear in the minutes of this Board. 2. Co m)nsator.�r Time in lieu of overtime pay shall be authorized by the RSVP Director when a staff member has worked more than 4.0 hours in any work wee!-.. 4 hour worked in excess of the 40 hours shall be granted as one and one -half hours of compensatory time and must be claimed within the ray period earned. Compensatory time for holidays wo ^Iced must be claimed within the pay period of date earned using the schedule of one and one- half hours of compensater_y time for each holiday worked. This provision shall apply only to employees who are covered by the Fair Labor Standards Act. 3. staff Leave a. Annual leave shall number 10 regular working days per project year and shall be allowed to accrue from year to year. The staff shall stagger annual leave with a notification of such planned leave to the BCCC P- esident (or his /her designee) and the aSVP Advisory Council Chair- man. A monthly work .record shall be kept by the IiSVP staff. b. Sick leave shall number one day per month and may be advanced or ac- crued up to 12 days for each project year with no maximum. c. Holidays shall number 13 days per year for each project year and shall include federal and bank holidays plus other days as designated: 1) Labor Day 2) Columbus Day 3) Veteran's Day 4) Thanksgiving 5) of 6) Christmas 7) it (s�) New Year's Day (9) Washington's B'day (10) Good Pr_iday or Yom Kippur (11 ) Memorial Day (12) Independence Day (13) LBJ's B'day 1st Mon. in Sept. 2nd Mon. in Oct. 4th Mon. in Oct. 4th Thurs. in Nov. and following Fri. Dec. 25 and either day before or day after, staggered and at discretion of Director Jan.1 3rd Mon. in Feb. 4th Mon. in May July 4• Aug. 27 ­VP Personnel Policies Page 2 d. If a holiday falls on Saturday it shall be taken on preceeding Friday; if on Sunday, taken on following; Monday. e. Leave without pay shall be limited to 30 calendar days per project year and shall be approved by the BCCC Executive Hoard. f. Leave with pay shall include stated holidays, annual leave, court and jury duty, doctor's and dentist's appointrnentrc,, funerals, and votint-; leave. Leave for voting shall not exceed one hour taken at the begin - ning or close of regular working day. ��. ' IT rice Hours will be from 8:30 to 5:00 on regular workdays. 5. eta Job DescrLptLgns shall be available and reviewed and revised as ne- cessary through the cooperative efforts of the RSVP staff, Advisory Coun- cil, and the BCCC G,xBcutive Board. The ?SVP staff shall include two full time employees -- a Director and an 1,dmiriistrative jecretary. 6. __3V_PS_taf_f _Fer_s_on_n_el Policies are effective Cor duration of each project yea These policies shall be reviewed and or revised aanua.11y by the RSVP staf,° and the Advisory Council. The BCCC Executive Board shall annually approve these policies. 7. These uolic shall be in accordance with A polic and the annual administration of the grant as approved by the BCCC Executive Board and au- tho by ACTION. `3. Amendments to these policies may be approved by the BCCC Executive hoard at any time during each project year. Submitted to and approved by the Brazos County Community Council Executive Board on 'February 9, 1976. ,John Leonard, Jr_ ita Keneipp , esident, BCCC !�,xecutive Board RSVP Advisory Council Chairman BRAZOS COUNTY C01:MUNITY COUNCIL The Brazos County Community Council board met at noon December 12, 1977 In the regular meeting room. her. Eldon Calloway presided. Others present were Mr. D.A. Anderson, Mrs. Lucile Gould, Mrs. Topaz Hughes, Ms. Johnelle Kincannon, Mrs. Lila Lane, Dr. R.D. Lewis, Mr. Pat Newton, Mrs. Judy Phillips, Mrs. Shirley Plapp, Mrs. Barbara. Schoenemann, and Mrs. Aline Snyder. Mr. Anderson MOVED, seconded by Mrs. Snyder, minutes of the previous meeting be approved as mailed out. MOTION PASSED. Mrs. Hughes pointed out the STEP employee's salary is paid directly to the employee. It is federal money and cannot be used as matching funds. It was decided the Supervisory Committee should decide whether to go into the Experience Unlimited program. They will then meet with the ad hoc committee set up by the BCCC board at its November 14 meeting. Mr. Calloway reported BVDC said other co?inri l G having ,contracts with BIT-DC have their own liability insurance. Mr. Anderson �YOVED Mrs. Hughes, Mrs. Plapp, and Mr. Calloway be authorized to talk with ANCO Insurance Co. and report back to the board. Seconded by Mrs. Lane. MOTION PASSED. Mr. Newton suggested getting a letter from ANCO concerning possible policies. Mrs. Plapp requested fire and theft insurance for the RSVP office be explored at the same time. Mrs. Hughes said a meeting is to be scheduled probably in January with BVDC and Community Action concerning van service. Mrs. Gould reported the ad hoc Housin; Committee of BVDC has been disbanded. The committee set :ip goals. A citizen's advisory committee is being formed to survey and make recommendations pertaining to housing and rural development. Ms. Kincannon gave the IRO report for November. Transportation: individuals served 166; passenger rides provided 895; passenger trips 985 (medical 157, Years for Profit 734, government and social services 23, others 71); total mileage 2,799; and 112 people not able to ride. IRO: individuals 104; served through I.R 48; Outreach 56; Roadrunners 13. Mrs. Plapp reported on successful caroling at St. Joseph's Dec. 7 with a party afterwards at St. Paul's Methodist Church. Mrs. nu ; s Brazos Coiil b ty udg t n nn f � , CC e report Lra[..:s ...� a:...y .� e i nn l oc+ �l 7 r R C CC . She also reported on an organizational meeting of IRO's throughout the State, held in Austin in October. Mrs. Gould MOVED individual membership of $15 be paid for Mrs. Hughes representing BCCC. Seconded by Mrs. Schoenemann. MOTION PASSED. The subject of paying expenses of $42.60 for the RSVP administrative secre- tary to attend a regional meeting in Austin in January was discussed. Mrs. Plapp said expenses could come from the contingency fund. It was decided Mrs. Plapp should act on RSVP Advisory Council recommendations in the matter. Next meeting: January 9. Respectfully submitted Judy Phillips, Secretary