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Home My WebLink About1979 Courthouse Study Committee- r k C S L C> t t,4 S SS�1 cam. ��z2 BRAZOS COUNTY BRYAN. TEXAS April 25, 1979 TO: Courthouse Study Committee FROM: Commissioners' Court Thank you for agreeing to serve on the Committee to help study and recommend a solution to the pressing problem of space in the Courthouse complex. We have scheduled the first meeting for Wednesday, May 2, at 7:00 P.M. in the District Courtroom in the Brazos County Courthouse. Iql G Courthouse space A special committee named to study and recommend to the Brazos County Commissioners Court a solution to pressing space needs in the cour- thouse has been scheduled to meet at 7 p.m. next Wednesday. The meeting is slated for the 85th District Court courtroom in the cour- thouse. Committee members have been asked to serve to seek a solution to needs for spaces for a new cour- troom and offices for the 272nd District Court and — among other things — remodeling or replacement of the present county jail. Those agreeing to serve on the committee — at the request of County Judge R.J. "Dick" Holmgreen — are: — Truman Allen, Andy Anderson, Bill Oliver Anderson, Don Angonia, Merl Bailey, Penny Beaumont. — Jim Benjamin, F.D. Bennett, Clyde Burns, Edward E. Burns, Jake Canglose, Howard Cargill, — Lee Cargill, Jack Conlee, A.W. Dais, Mrs. 1� committee to meet Claude Davis, Olemuel "Dub" Pearson, Bookman Davis, Harry Gilliam, Peters, Judy Phillips, Cruz John Halsell, Gary Halter, Ramirez, — Warren Harmon, Ann Hazen, Mike Hensarling, Rodney Hill, Mike Hoelscher, Edward E. Holley, — O.M. Holt, Polly Howard, Doug Howell, Woody Humphries, An- derson Jones, Kathleen Kenefick, — Johnny Lampo, John M. Lawrence III, Neely Lewis, Dan McGilvary, Ernie Metzer, Albert Newcomb, A.L. Nowak, — Vic Paulos, W.S. — John Raney, W.T. Riedel, Jaco Roberts, Kenneth Robison, Gregory Rodriguez, Pete L. Rodriguez, Rusty Rush, — C.L. Scurry, Henry Seale, Randy Sims, Enoch Smith, Curwood Thomp- son, Milton Turner, — Joe Lee Waler, Bill Watkins, Lambert Wilkes, Auther Yeager, Art Mervish, Coulter Hoppess, Nelda Norman and Charles Hart. Outstanding Bryan teachers name Martha Fuller and Janis their contributions to the Stephen, and two children JAIL SPACE NEEDS Sally Port for 4 vehicles or 2 buses 1200 Bool Shakedown, waiting, storage and finger printing areas. 1000 2 hu-ding cells for each 332 270 Photo room and darkroom 2 Safety vestibules and guard booth 196 Radio and Communication Center 150 Ev`.dence storage vault with lockers 100 Inmate check in -out, showers, storage for personal belongings, 600 bedding, uniforms, etc. Sheriff office, Secretary and Storage 435 Deputies' 7 offices, Secretary and Waiting 900 100 Janitor and Storage 100 Commissary 240 3 Conference rooms at processing area 200 Two guard stations 225 Laundry Two elevators and machine room Infirmary and supplies storage 650 300 Multi- Purpose Room 240 3 Isolation cells 2000 Exercise Area outside JAIL SPACE NEEDS Page 2 Exercise Area inside 2000 21 Single Cells 1470 3 day rooms for single cells with visiting cubicles 840 8 cell blocks for men with 8 single ceels, day room, visiting cubicles, and safety vestibule 9984 Security Corridors and Vestibules at cells and guard station 1280 2 cell blocks for women with 5 single cells, day room, visiting cubicles, and safety vestibule 1600 2 Detoxification cells for 12 each 480 5 Separation Cells 350 1 Violent Cell 70 Kitchen for prepared food 300 Food storage freezers and staples storage 150 Janitor and supplies 50 i PRESENT COURTHOUSE EXPANSION NEEDS NEEDED NOW i Page 1 10 YEARS i 20 YEARS i County Treasurer i 330 i i 150 i 100 i Auditor i 1200 1 200 200 i 400 i Judges Office for 272 Court i 352 300 i 272nd District Courtroom i i 3500 i Judges Office for 85th Court i 448 i 250 i i i 85th District Courtroom i 2532 1 975 Future District Courtroom & Support Offices i 4000 I t Future District Courtroom & Support Offices i i 4000 i 4000 County Court at Law i 1200 i 300 Judges Office for Present County Court i 528 2300 Future County Court at Law & i i Support Offices i i County Attorney 312 i 300 1 300 i 300 i just ice' of the Peace #4 place 1 i 204 (Judge Dewey Office) Justice of the Peace #4 place 2 � 192 Q udge Hensarling Office) Brazos County Civil Defense 1 i 400 i 200 COURTHOUSE EXPANSION NEEDS (continued) Page 2 PRESENT i NEEDED NOW i 10 YEARS i 20 YEARS Justice of the Peace Courtroom i 260 Maintenance Department 1 976 Constable i 64 i 100 County Clerk District Attorney i 1056 i 1000 i 500 1000 Grand Jury i 384 200 1 i 200 District Clerk i 896 1000 1 i 500 i 1000 � Brazos County Civil Defense 1 i 400 i 200 i Juvenile Probation i 713 i i i Veteran Services i i i i Child Services 768 i i i Commissioners Offices and 2728 Courtroom i 300 i i i 200 i i i 200 i i i i i i i i 300 i 600 200 400 i 300 Tax Office 3716 3000 I t 2000 i 2000 Maintenance Department 1 976 1 500 1 300 i 300 County Clerk 3240 i 1500 700 i 1000 Adult Probation 1 i 1384 i 700 i 500 i i 1000 i Juvenile Probation i 713 i i i Veteran Services i i i i Child Services 768 i i i Commissioners Offices and 2728 Courtroom i 300 i i i 200 i i i 200 i i i i i i i i 300 i 600 200 400 i 300 COURTHOUSE EXPANSION NEEDS (continued) PRESENT i NEEDED NOW Mechanical 1 4200 i 3000 i 2000 i 1000 i Circulation inside Building and Miscellaneous Spaces 1 11874 1 8000 1 3000 i 2500 Circulation outside Building i under cover 1 7400 Second Floor i 4000 (Annex) Page 3 i 10 Y EARS 20 YEARS Sheriff's Department 2000 1 1500 1 1000 i 2000 Jail and Support Facilities 1 7000 1 4800 i 16000 i 8000 i 500 i 2000 Health Unit 1 3999 i 1000 (Annex) Extension Services 1 2935 1 i i 500 (Annex) Public Restrooms 1 866 1 700 1 500 i 500 Mechanical 1 4200 i 3000 i 2000 i 1000 i Circulation inside Building and Miscellaneous Spaces 1 11874 1 8000 1 3000 i 2500 Circulation outside Building i under cover 1 7400 Second Floor i 4000 (Annex) Page 3 i 10 Y EARS 20 YEARS PHYSICAL FACILITIES ADVISORY COMMITTEE MEETING MAY 2, 1979, 7:00 P.M. ` The County Judge opened the meeting and welcomed the committee members. The duty of the committee is to assist the Commissioners' Court in formulating a twenty year master program of the physical facilities for Brazos County. The meeting was then turned over to Jack Cumpton, Architect, who made the following presentations: The meeting goals are as follows: 1. May 2nd Meeting - Overview of physical facilities and preview of possible concepts 2. Second Meeting - Explore in depth possible concepts and space needs, to be furnished by the Commissioners' Court 3. Third Meeting - Present finalized concept or con- cepts and advise the Commissioners' Court The following is an overview of the Courthouse and offices housed within: First Floor - Lobby /Reception Area Commissioners' Courtroom and tempor- ary District Courtroom County Judge's Office County Commissioners' Offices Civil Defense Office Sheriff's Office Deputies' Offices Jail Booking, Receiving and Radio Room Veteran Services Office County Clerk's Office Tax Office Probation Offices Child Services Office County Auditor's Office County Treasurer's Office Second Floor District Courtroom 85th District Judge's Offices 272nd District Judge's Offices District Clerk's Office Court Reporter's Office County Court At Law Third Floor - County Court At Law Judge's Office Grand Jury Room . ounty Attorney's Offices istice of the Peace Courtroom JL,tice of the Peace Place 1 Justice of the Peace Place 2 Con table's Office District Attorney's Offices 2 Fourth Floor - County Jail Courthouse Annex (Old Bryan Hospital) First Floor - Health Department County Agent Second Floor - State Mental Health- Mental Retardation BLD Building (24th Street & Washington) State Welfare Department Jail: Next to be presented was the overview of the County Fourth Floor - 3 two -men cells 1 eight -men cell 2 four -women cells 1 maximum security cell 4 five -men cells 1 dayroom 3 detoxification cells 4 two - person juvenile cells 1 kitchen 1 dining room (not used - too small) 1 interrogation room 1 secure jailors storage 1 darkroom mechanical equipment rooms 2 fire stairs 1 jail only elevator 1 laundry 1 dormitory area for six trustees First Floor - Booking area and radio room Sheriff's.Office Storage Secretary's Office Restroom Parking for six cars The inmates legal rights were defined as follows: 1. Personal safety and welfare 2. No cruel and unusual punishment 3. Healthful environment 4. Right to remain silent 5. Right to communicate with family and attorney 6. Presumption of innocence for prisoners awaiting trial 7. No racial segregation 8. Discipline consistent with due process 9. Procedure for imposing punishment 10. No discipline of prisoners by prisoners 11. Segreg. - ed confinement 12. Consult 'on with attorneys 13. Corr_espoi, nce with attorneys 14. Prisoner's right to prepare legal papers 15. Access to thy: Courts 16. Grievance procedures 17. Crimes committed in jail 18. Religious freedom 19. Visitation and mail - 3 - 20. Participation in programs 21. Transfer notice These items are nonconforming to the Commission on Jail Standards and must be met: 1. 5 cells don't provide enough square footage 2. Dayrooms not provided for each inmate 3. No emergency operation of cell door locks 4. No audible communication between cells and jailors area 5. Inadequate lighting throughout cells and corridors 6. No excercise area 7. Temperature level can't be maintained between 65 ° -85° 8. No violent cell provided 9. No exhaust system for removal of smoke and fumes The jail was inspected in 1977 and sixteen (16) nonconforming items were found of varying magnitude. Four of the sixteen can very possibly receive variance from the Jail Commission. The following are existing Physical Facility Planning Concepts arrived by the Commissioners: oncept 1 - Renovate 4th floor jail to meet standards, construct additional jail needed on 3rd r 0 floor, construct a new judicial and office 4/concept wing using roof for jail excercise area. 2 - Move jail and associated aces to existing t}QZ downtown Bryan structure. Renovate 4th floor for judicial and office space needs. Concept 3 - Jails to be removed from the Courthouse and X6 5 built on new site. Renovate 4th floor for judicial and office space needs. Concept 4 - Remove juvenile jail from concept 1, 2, or 3 and build new juvenile facility on College *GAO Avenue property. 6, t&#AO& oe� 'r After the presentations the committee was asked to voice any suggestions or questions. The following are the members input: 1. Befor the next meeting, come up with total dollar figur, zd break down into tax dollars. 2. Has the m 'mum jail concept been explored? 3. The present i.l is inadequate and an outrage. Consideration Would be to build a humane jail. 4. Look at the 20 -25 year program and what is best for this County ani then address the cost. 5. The present Courthouse facility was outdated when opened. - 4 - 6. The people with special interests in certain areas of the Courthouse should meet more often and spend more time than the full committee on the problems. 7. Mail out a brief agenda of next meeting to the committee. 8. The committee will only give information and concept ideas but the final decision is up to the Commissioners' Court. 9. Can you estimate the difference of inmate population now as opposed to the opening of the jail? In 1968 there were from 12 -25 and now from 52 -60. 10. Talk with all employees in the County offices. Possibly have an inmate as an ex- offico member of the committee. 11. With the anticipated growth has any thought been given to additional parking? 12. While the jail problem is important, the need is great all through the Courthouse. The judiciary wing, County Clerk, District Clerk have people working in very unoperational conditions. Some functions that are associated with the Courthouse which are not essential to the complex should be moved to allow additional space. if 13. The jail is not that bad and only need to meet the standards. Then move on to allow more space for other working areas. 14. The committee should make a motion to eliminate Concept 1. 15. Would it be feasible to add on to the building with a new structure? Give some thought to a Regional jail. 16. Many excellent ideas have been presented, now give each one some thought and come back and address these items at the second meeting. The County Judge closed the meeting and invited all members to tour tie complex or come by during office hours and take a look at space problems in each office. R. I (DICK) HOWGREEN COUNTY JUDGE BRAZOS COUNTY, TEXAS Brazos County Courthouse Bryan, Texas 77801 (713) 822 -7373 — Ex. 211 May 31, 1979 TO: PHYSICAL FACILITIES ADVISORY COMMITTEE FROM: COMMISSIONERS' COURT The second meeting of the Physical Facilities Advisory Committee has been scheduled for Monday, June 4, 1979, 7:00 P.M. at the Brazos Center, 3232 Briarcrest Drive in the Lecture Hall. Enclosed you will find: a. Minutes of the meeting held May 2, 1979. b. Space requirements for County offices. There will be a discussion of all concepts and costs. AGENDA F OR ADVISORY COMMITTEE MEETING UNE 4, 1979 1. Review of Committee Charge. 2. Presentation of space needs for courthouse and jail. 3. Study of possible concepts of construction and discussion. 4. Review of third meeting goals. Report lists needed space in courthouse By JOHN MORRIS Staff Writer An additional 41,675 square feet of ace is needed for the Brazos IoD'uring unty Courthouse to accommodate isting employees and programs, unty commissioners reported. the next 20 years another 73,100 square feet will be needed according to a report by the com- missioners. The report was sent to the Physical Facilities Advisory Committee by commissioners and will be discussed at a meeting of the committee set for Monday night. The meeting will be held at the Brazos Center, 3232 Briarcrest Dr., at 7 p.m. The courthouse and the annex building, the old Bryan Hospital diagonally across the street from the courthouse, presently contain 67,757 square feet. If all expansion needs are met, the expansion would add 169 percent more floor space for operation of county government agencies. At its first meeting May 2, the committee was told by local ar- chitect Jack Cumpton that four possible concepts for expansion had been arrived at to solve the space problems. These were: — Renovate the jail on the cour- thouse's fourth floor, build ad- ditional jail space on the third floor and construct a new judicial and office wing; — Move the jail to an additional downtown Bryan building and renovate the fourth floor for needed judical and office space; — Build a new jail on another site and renovate the fourth floor into judicial and office space; — Build a juvenile detention facility on College Avenue property. - More space for the jail and the courts are the most pressing needs. For the jail and supporting facilities, 4,800 more square feet is needed now, 16,000 more in 10 years and another 8,000 in 20 years, the committee was advised in a letter from the Commissioners Court dated Thursday. The sheriff's department, which runs the jail, needs 1,500 more square feet now, another 1,000 in 10 years and 2,000 more in 20 years. For the judicial branch of t government, 3,800 more square feet is needed now for the 272nd District Court, 1,225 for the 85th District Court and 300 for the county Court at -Law, plus 4,000 for a future district courtroom and supporting offices. Still more space will be needed 10 and 20 years hence. Costs for those expansion needs are slated to be presented and discussed at Monday's meeting. gAA��.. DA BRAZOS COUNTY BRYAN, TEXAS June 11, 1979 TO: PHYSICAL FACILITIES ADVISORY COMMITTEE FROM: COMMISSIONERS' COURT Enclosed you will find copies of all concepts presented at the June 4th meeting, statement of the County's present bond indebtedness, and an outline of comments made at the meeting. Work has begun on a concept of removing various offices from the Courthouse complex and locating suitable buildings to be remodeled for this purpose. All plans enclosed are projec- tions for twenty (20) year growth. If you have any additional comments, suggestions or correc- tions to the outline of comments please let me hear from you. CURRENT BOND INDEBTEDNESS - $ 816,562.00 Republic Natio Ba of Dal Fa rm To M arket & Lateral Road Bond Seri 196 Total Issue Date of Issue May 1, Principal Payment Due Ma Interest Payment due May Balance Due on Bond Interest to be paid Nov. Total amount due $800,000.00 1967 - Last Payment due May 1, 1988 V of each year and November each year $445,000.00 1979 through May 1988 86,812.00 $531,812.00 B ank of the S of Hous Farm To Market & Lateral Road Bond Series 1968 Total Issue $2 Date of Issue April 1, 1968 - Last Payment due April 1, 1991 Principal Payment Due April of each year Interest Payment due April and October Balance Due on Bond $195,000.00 Interest to be paid October 1979 through 1991 89,750.00 Total amount due $284,750.00 Current property indebtedness (BLD Building) CURRENT COUNTY INDEBTEDNESS Total bond indebtedness Total property indebtedness Total $ 7,208.00 $816,562.00 7,208.00 $823,770.00 Concept 1 - Remodeled courthouse, jail and added adjacent building on present site. Present space to be remodeled not associated with jail 40,423 sq. ft. Budget cost . . . . . . . . . . . . . . . . . . . $1,212,690.00 Present sheriff's department & jail remodeled 9,000 sq. ft. Budget cost . . . . . . . . . . . . . . . . . . . . . $ 650,000.00 New courthouse space needed thru 10 year projection not associated with jail 48,175 sq. ft. Budget cost . . . . . . . . . . . . . . . . . . . . . $2,890,500.00 New space needed thru 10 year projection for jail 23,300 sq. ft. Budget cost . . . . . . . . . . . . . . . . . . . . . $2,213,500.00 New space needed thru 20 year projection - shelled in only. Jail not included. 19,200 sq. ft. Budget cost . . . . . . . . . . . . . . . . . . . . . $ 672,000.00 New space needed thru 20 year projection - shelled in only for jail 10,000 sq. ft. Budget cost . . . . . . . . . . . . . . . . . . . . . $ 400,000.00 Parking garage for 300 cars Budget cost . . . . . . . . . . . . . . . . . . . . . $1,350,000.00 Juvenile jail & probation department on separate site Budget cost . . . . . . . . . . . . . . . . . . . . . $ 482,102.00 TOTAL PROJECTED COST $9,870,792.00 8 5 2 6,742 Concept 2 - Move Jail and Associated spaces to courthouse annex. Renovate and add to present courthouse. Remodeled annex space for jail 6,934 sq. ft. Budget Cost . . . . . . . . . . . . . . . . . . . . . . $ 381,370.00 Remodeled courthouse spaces on first, second and third floor 40,423 sq. ft. Budget Cost . . . . . . . . . . . . . . . . . . . . . . $1,212,690.00 Remodeled courthouse spaces on fourth floor - not public spaces 7,000 sq. ft. Budget Cost . . . . . . . . . . . . . . . . . . . . . . $ 175,000.00 New space added to annex for Jail and overhead security passage to courthouse for ten year projection 27,766 sq. ft. Budget Cost . . . . . . . . . . . . . . . . . . . . . . $2,637,770.00 New space added to annex for Jail needed thru 20 year projection - shelled in only. 10,000 sq. ft. Budget Cost . . . . . . . . . . . . . . . . . . . . . . $ 400,000.00 New space added to courthouse for 10 year projection 51,509 sq. ft. Budget Cost . . . . . . . . . . . . . . . . . . . . . . $3,090,540.00 New space added to courthouse for 20 year projection - shelled in only 19,200 sq. ft. Budget Cost . . . . . . . . . . . . . . . . . . . . . . $ 672,000.00 Parking garage for 350 cars Budget Cost . . . . . . . . . . . . . . . . . . . . . . $1,575,000.00 Juvenile Jail and probation department on separate site Budget Cost . . . . . . . . . . . . . . . . . . . . . . $ 482,102.00 TOTAL PROJECTED COST $10,626,472.00 4t le Concept 3 - Remodel Courthouse and Build new jail on a new site away from the Courthouse. Remodeled courthouse on first, second and third floors 40,423 sq. ft. Budget Cost . . . . . . . . . . . . . . . . . . . . . $1,212,690.00 Remodeled courthouse spaces on fourth floor - not public spaces 4,000 sq. ft. Budget Cost . . . . . . . . . . . . . . . . . . . . . $ 100,000.00 New space added to Courthouse for 10 year projection 48,175 sq. ft. Budget Cost . . . . . . . . . . . . . . . . . . . . . $2,890,500.00 New space added to courthouse for 20 year projection - shelled in only 17,000 sq. ft. Budget Cost . . . . . . . . . . . . . . . . . . . . . $ 595, 000.00 New 20 acre site for jail & development for 50 cars $ 375,000.00 New jail on new site for 10 year projection and 20 year ode projection shelled in space 32,300 sq. ft. Finished 10,000 sq. ft. shelled in Budget Cost . . . . . . . . . . . . . . . . . . . . . $3,468,500.00 Remodeled courthouse spaces on fourth floor for jail temporary holding 3,000 sq. ft. Budget Cost . . . . . . . . . . . . . . . . . . . . . $ 180, 000.00 Parking garage for 300 cars Budget Cost . . . . . . . . . . . . . . . . . . . . . $1,350,000.00 Juvenile Jail and probation department on separate site Budget Cost . . . . . . . . . . . . . . . . . . . . . $ 482,102.00 TOTAL PROJECTED COST $1.0,578,792.00 /o , ?/3,x'2 �4 �) Concept 4 - Building new jail and judicial building on new suite away from present courthouse and remodel present courthouse. New 30 acre site with developments for 400 cars Budget cost . . . . . . . . . . . . . . . . . . . . . . $ 630,000.00 New jail building for 10 year projected growth and shelled in for 20 year projected growth 32,300 sq. ft. finished 10,000 sq. ft. shelled in Budget cost . . . . . . . . . . . . . . . . . . . . . . $3,528,500.00 New judicial building for 10 year projected growth and shelled in for 20 year projected growth 53,935 sq. ft. finished 11,300 sq. ft. shelled in Budget. cost . . . . . . . . . . . . . . . . . . . . . . $3,531,600.00 Remodel existing courthouse first, second and third floors 40,423 sq. ft. Budget cost . . . . . . . . . . . . . . . . . . . . . . $1,212,690.00 Remodel courthouse fourth floor for non - public space 7,000 sq. ft. Budget cost . . . . . . . . . . . . . . . . . . . . . . $ 175,000.00 TOTAL PROJECTED COST $9,077,790.00 Af Concept 5 - �d a new courthouse and jail on a new site. New Pyacre site for jail and development for 500 cars Bud&I cost . . . . . . . . . . . . . . . . . . . . . . . $ 700, 000.00 New jail building for 10 year projected growth and shelled in for 20 year projected growth 32,300 sq. ft. finished 10,000 sq. ft. E lled in Budget cost . . . . . . . . . . . . . . . . . . . . . . . $3,538,500.00 New courthouse for 10 year projected growth and shelled in for 20 year projected growth 88,598 sq. ft. finished 16,700 sq. ft. shelled in Budget cost . . . . . . . . . . . . . . . . . . . . . . . $5,825,880.00 TOTAL PROJECTED COST $10,054,380.00 44 w TCr % �"6 Z Ir � Ce t9 006A 88t '. W & sz m l- Rok e.4 W-7 L72- l 4 220�5� a 1 PHYSICAL FACILITIES ADVISORY COMMITTEE MEETING JUNE 4, 1979, 7:00 P.M., BRAZOS CENTER Judge Holmgreen opened the meeting and reviewed the charge of the committee. He announced that he had selected Dr. E. E. Burns to act as moderator - chairman. Dr. Burns requested that comments from the first meeting be reviewed and turned the meeting over to Jack Cumpton, Architect, requesting him to briefly review his presentation at the first meeting. After reviewing the first meeting Mr. Cumpton moved on to the presentation of space needs for the Courthouse and jail for a ten (10) and twenty (20) year span. These needs were derived from questionnaires completed by elected officials and department heads. Mr. Cumpton continued to present five (5) different concepts of construction and cost of each concept. A Juvenile Detention Facility Study was presented showing a cost of $482,102 for a total complex including the Juvenile Probation Department or $359,822 for a maximum'security unit only. A copy of the .five concepts and costs are enclosed for further review. After the presentations the following comments were made: 1. Were the department heads required to justify their space needs on the questionnaire or were they just accepted and incorporated into the total need? 2. Has there been consideration given to future use of the existing Courthouse complex if a new complex is constructed? 3. Does concept 4 and 5 deal with a juvenile facility being built with the jail? 4. Why was consideration given to housing juveniles in the same building as adult prisoners? 5. What is presently housed in the Courthouse annex? 6. In using the annex would there be new jail construc- tion? 7. By utilizing all of annex space, and building up 4 floors over existing structures could all offices and jail be contained on the one block? - 2 - 8. How much is the cost of construction of a parking garage? Most counties do not furnish parking garages. 9. What happens to the Health Unith and County Agents if a new jail is built at the annex? 10. What balloon and cushion has been figured into the jail construction that could possibly come out? 11. Are there figures available for remodeling present jail to make it comply to standards? Could they be presented? 12. Is there a difference between need and quality in figuring the jail costs? Do the cost figures presented meet the State Standards and no more? 13. Are we ready to discuss the tax amount needed to retire construction cost? 14. Has any significant effort been made to find additional office space for offices that do not need to be in the Courthouse complex? Perhaps the committee should address itself to what could be gained by finding a building to use for housing various offices. 10 15. Has consideration been given to using the parking lot south of the Courthouse as a sight for a new jail. 16. Is the parking areas as presented for employees and public use to the Courthouse? 17. Would there be a charge for using the parking facility? It was expressed that the county should not have a parking facility that would not pay for itself. 18. If a ne Aid"county were to be selected for all facilities, how much realize out of the existing building? 19. Has the county looked at any building, if so which ones and for what use? Were they suitable or not? 20. A lot of work and preparation has gone into all concepts presented. All concepts will cost around $10,000,000. Can you show the committee something that costs less that the county could get along with? 21. There are a number of offices, about 35 or 40 per cent, that can be moved away from the present Courthouse complex and that other buildings could be located to house these offices. 22. Is it a possibility that the Varisco Building, or some other building in the community could be remodeled to house the jail? 23. How much room in the present Courthouse would it take to bring the jail up to standards and allow for expansion? 24. If existing building were located away from the present Courthouse complex to house various offices it would aleviate part of the parking problem. 25. If the top three floors of the Courthouse were remodeled to accomodate the jail, could this be done for less than new construction of a jail ($175.00 sq. ft.)? 26. Could there be another concept using existing buildings with lesser costs? - 3 - 27. Has consideration been given to the Eagle building? 28. In all concepts is the juvenile facility and juvenile probation offices on a separate site? 29. Would it cost less to renovate the existing building and add on new construction than it would to totally construct a new facility? 30. Has thought been given to building over the area where the Treasurer and Auditor is housed to build on to the jail and construct a Court complex? 31. Has thought been given to administrative costs while remodeling the jail? 32. Is it a possibility that the City of Bryan could be users or purchasers of the Courthouse complex? If this is a possibility it would relieve the cost of Concept 5. Would the Court consider approaching the City of Bryan on this matter? 33. In dealing with the financing of any one of the concepts, what would the taxpayer have to bare? What would the taxpayer's amount be based on, a special tax or re- evalua- tion? Judge Holmgreen gave the following example as an approximate cost to taxpayers based on a Bond indebted- ness of $10,000,000 over a 20 year period: A $50,000 house, at present evaluation total tax dollars for the year would be $150.00. This figure would include the present $.95 tax rate, $.04 road bond indebtedness tax rate and $.51 bond rate for new facility. Please note that this is not a firm or accurate figure as many factors are involved in determining the amount. 34. What is the county's present bond indebtedness? 35. It is fairly clear that the cost of the jail is basicly the same, whether you remodel the present one and add on to it, or construct a new facility. Possibly the committee and Court could study areas that would cost less to construct or remodel for office space. 36. The entire District Clerk's Office need not be adjacent to the District Courts. A clerk is assigned to the respective Courts and the support staff could be housed away from the courtroom. 37. A multi -story parking garage is out of the question for Brazos County. 38. In pursuing the concept of staying with a governmental complex, the Irt might study the area of eminent domain for a parking a. 39. Will the archite(_ and Court come up with another concept, such as looking into areas for additional office spaces, and present the figures to the committee at the next meeting? At this time Dr. Burns as, for any further comments or ideas. - 4 - The suggestion was made that the figures on all concepts be checked or the concepts be refigured and try to come up with a figure less than $10,000,000 because a bond issue in that amount might not pass. The opinion was expressed that a sizeable bond issue would experience real opposition. The Judge was asked if a copy of all concepts and any additional concepts could be mailed to the committee members early enough to give them sufficient time to study them before the next meeting. Dr. Burns adjourned the meeting, stating that the committee would meet again in early July, the date to be announced. R. J. (DICK) HOLMGREEN COUNTY JUDGE BRAZOS COUNTY, TEXAS Brazos County Courthouse Bryan, Texas 77801 (713) 822 -7373 — Ex. 211 July 24, 1979 TO: PHYSICAL FACILITIES ADVISORY COMMITTEE FROM: COMMISSIONERS' COURT The third meeting of the Physical Facilities Advisory Committee has been scheduled for Thursday, August 2, 1979, 7:00 P.M. at the Brazos Center in the Lecture Hall. I regret the delay in calling another meeting, but some of the information requested was slow in developing. I would like to have three (3) more meetings of the committee in order to complete the study and give recommendations to the Commissioners' Court. These meetings will be scheduled approx- imately one week apart. Meeting #1 1. Review all options in as much detail as possible. 2. Coffee Break. 3. Answer questions on all options. 4. Rank all options in order by secret ballot. 5. Take top three plans for further study. Meeting #2 1. Discuss top three plans in depth. 2. Adjourn - reconvene one week later. Meeting #3 1. Rank all options in order 2. Make recommendations to Commissioners' Court. M&P �qk w3o COURTHOUSE STUDY COMMITTEE Truman Allen e D. A. "Andy" Anderson Oliver Bill Anderson Don Angonia Mu- Bailey 0 Penny Beaumont Jim Benjamin Col. F. D. Bennett Clyde Burns •Edward E. Burns Jake Canglose Howard Cargill Lee Cargill *Jack Conlee A. W. Davis Mrs. Claude Davis Olernuel Davis 9 Harry Gillam John Halsell 6 Gary Halter Warren Harmon Charles Hart Ann Hazen Mika Hensarling Rodney Hill Mike Hoelscher Edward E. Holley 9 O. M. Holt Coulter Hoppess Polly Howard • Doug Howell. W. W. Humphries Anderson Jones V, 65 r -s Aoln R6 reds 0 Kathleen Kenefick Johnny Lampo John M. Lawrence III Neely Lewis Dan McGilvray 4 Art Mervish Ernie Metzer 0 Albert Newcomb Nelda Norman A. L. Nowak 1 Vic Paulos W. S. "Dub" Pearson Bookman Peters Judy Phillips Cruz Ramirez John Raney W. T. Riedel • J. R. Roberts s Kenneth Robison v Gregory Rodriguez Pete L. Rodriguez Rusty Rush O C. L. Scurry Henry Seale Randy Sims Enoch Smith Durwood Thompson Milton Turner Joe Lee Walker Bill Watkins 0 Lambert Wilkes Auther Yeager PHYSICAL FACILITIES ADVISORY COMMITTEE MEETING AUGUST 2, 1979, 7:00 P.M., BRAZOS CENTER Judge Holmgreen opened the meeting and turned the meeting over to Dr. E. E. Burns, moderator - chairman. Dr. Burns reminded the committee members that they were only making a recommendation to the Commissioners' Court. He advised the committee that a vote would be taken to rank the concepts in the most favorable order and at the next meeting the top three (3) concepts would be discussed thoroughly. Dr. Burns then turned the meeting over to Jack Cumpton to review all concepts. Jack Cumpton reviewed the six (6) concepts and answered all questions. The committee then recessed for coffee. The committee reconvened and a vote was taken. The follow- ing is the consensus of the vote listed in the most favorable order: r' Concept 6 - Remodel and add to jail and courthouse for 10 year projected growth. $6,916,180 Concept 7 - None of the concepts presented. Concept 1 - Remodeled courthouse, jail and added adjacent building on present site. $9,870,792 Concept S - Build a new courthouse and jail on new site. $10,064,380 Concept 4 - Build new jail and judicial building on new site away from present courthouse and remodel present courthouse. $9,077,790 Concept 2 - Move jail and associated spaces to courthouse annex. Renovate and add to present courthouse. $10,626,472 Concept 3 - Remodel courthouse and build new jail on a new site away from the courthouse. $10,713,792 The committee recommended that the next meeting be held sometime after Labor Day. Mr. Jaco Roberts moved to hold the next meeting the second week in September. Motion was seconded by 1 D. A. "Andy" Anderson. Dr. Burns adjourned the meeting, stating that the committee would meet again in September, the date to be announced. f J R. J. (DICK) HOLMGREEN COUNTYJUDGE BRAZOS COUNTY, TEXAS Brazos County Courthouse Bryan, Texas 77801 (713) 822 -7373 — Ex. 211 July 24, 1979 TO: PHYSICAL FACILITIES ADVISORY COMMITTEE FROM: COMMISSIONERS' COURT The third meeting of the Physical Facilities Advisory Committee has been scheduled for Thursday, August 2, 1979, 7:00 P.M. at the Brazos Center in the Lecture Hall. I regret the delay in calling another meeting, but some of the information requested was slow in developing. I would like to have three (3) more meetings of the committee in order to complete the study and give recommendations to the Commissioners' Court. These meetings will be scheduled approx- imately one week apart. Meeting #1 1. Review all options in as much detail as possible. 2. Coffee Break. 3. Answer questions on all options. 4. Rank all options in order by secret ballot. 5. Take top three plans for further study. Meeting #2 1. Discuss top three plans in depth. 2. Adjourn - reconvene one week later. Meeting #3 1. Rank all options in order 2. Make recommendations to Commissioners' Court. COURTHOUSE STUDY COMMITTEE sIn C Truman Allen 1► Kathleen Kenefick a D. A. "Andy" Anderson Johnny Lampo Oliver Bill Anderson John M. Lawrence III Don Angonia Neely Lewis Murl Bailey Dan McGilvray OPenny Beaumont 4 Art Mervish Jim Benjamin Ernie Metzer Col. F. D. Bennett 0 Albert Newcomb Clyde Burns Nelda Norman •Edward E. Burns A. L. Nowak Jake Canglose 0 Vic Paulos Howard Cargill 0 W. S. "Dub" Pearson Lee Cargill Bookman Peters *Jack Conlee Judy Phillips A. W. Davis Cruz Ramirez Mrs. Claude Davis John Raney Olemuel Davis i W. T. Riedel 9 Harry Gil-lam • J. R. Roberts John Halsell s Kenneth Robison • Gary Halter • Gregory Rodriguez Warren Harmon Pete L. Rodriguez Charles Hart Rusty Rush Ann Hazen O C. L. Scurry Mike Hensarling Henry Seale Rodney Hill Randy Sims Mike Hoelscher Enoch Smith Edward E. Holley Durwood Thompson 1 0. M. Holt Milton Turner Coulter Hoppess Joe Lee Walker Polly Howard Bill Watkins • Doug Howell, 0 Lambert Wilkes W. W. Humphries Auther Yeager Anderson Jones R. J. (DICK) HOWGREEN COUNTY JUDGE BRAZOS COUNTY, TEXAS Brazos County Courthouse Bryan, Texas 77801 (713) 822 -7373 -- Ex. 211 September 6, 1979 TO: PHYSICAL FACILITIES ADVISORY COMMITTEE FROM: COMMISSIONERS' COURT The fourth meeting of the Physical Facilities Advisory Com- mittee has been scheduled for Thursday, September 13, 1979, 7:00 P.M. at the Brazos Center in the Lecture Hall. The top three concepts will be discussed in depth at this meeting. �e. Most often asked questions and answers about the courthouse expansion. . QUESTION: Why is bond election necessary? ANSWER: For two reasons: (1) bringing the county jail facilities up to mandatory state jail standards and compliance. (This cannot be ignored.) (2) relieving the crowded and inefficient conditions in the existing 25 year old structure which houses all of the tax and revenue offices, all of the county and district court systems, jail and sheriff's departments and many other services provided by the county. QUESTION: Why are we voting on two propositions? ANSWER: Under state law two separate bond issues are required on the ballot to satisfy the needs of the county. The law requires that money needed for renovation and expansion of an existing facility be separated by purpose from monies needed to acquire other sites, buildings, equipment, etc. By law, the respective monies cannot be shifted or used from one fund to the other. QUESTION: What happens if bond election fails? ANSWER: The county does not have funds to comply with the state jail standards. Compliance is mandatory. The state can take over control of the county's jail and force revenues to be used for jail compliance improvements or force the county to transport prisoners to another county whose jail is in compliance (pro- vided willing county could be found). Another method of financing the needed improvements would be the issuance of time warrants which the County Commissioners Court is, by law empowered to do. These warrants, to be paid with taxpayers' monies, would bear a higher interest rate than bonds. QUESTION: What will it cost me in the way of taxes? ANSWER: Financial advisors to the county believe that the bonds' issu- ance would add negligible cost to taxpayers. (No more than five cents per $100 valuation in additional taxes on property in the county.) This optimism is based on the new industrial complexes in the county which will go on the 1981 tax rolls to provide additional revenues which would keep the tax increase to a minimum. QUESTION: Are there any other alternative methods of accomplishing these needs? ANSWER: These alternatives were explored by a 50 member Physical Fa- cilities Advisory Committee made up of a cross section of lead- ing citizens in the community. They were appointed by the Brazos County Commissioners Court. Nine alternatives were proposed and considered. The alternative that is proposed by the committee for the bond election seemed to be the best so- lution to the problem both from an economic standpoint and most for the effective use of the existing physical facilities. QUESTION: When does work on project begin if bond election passes? ANSWER: Architects, engineers, and jail consultants have been retained, and preparation of plans and specifications for the construction of the project will begin immediately. The county must begin to show compliance on the jail standards within one year. An- other factor is construction cost rise due to inflation. Each month this rise has been averaging better than one percent or about thirteen percent for last year. QUESTION: When is election? Where do you vote? w 0 U p O axi �cn ZF —o Y 0a t— c r b a d M r- wm D a v w t•- I" X u cc Z W t! C) ►_ N 011 � pV) W tl. W Q N W C) J 4 N J U rJ ANSWER: Absentee votes may be cast now and until January 22 at the County Clerk's Office. Voting day is January 26 from 7:00 a.m. to 7:00 p.m. at all of the county's 31 polling places. Your vote is needed to: • Upgrade the Jail and Sheriff's Department to meet state standards and plan for future growth. • Provide space for the new 272nd District Court and future judicial needs. • Expand county business and service agen- cy offices and plan for future growth. A 20 YEAR MASTER PLAN TO MEET THE RE- QUIREMENTS FOR OUR GROWING COUNTY IS PROPOSED AS FOLLOWS: Sheriff's Department and Jail Detention Facility Provisions • Adult jail facility with an initial population of 90 and a future expansion for 30 addi- tional inmates. • Juvenile jail wing separated from adult jail to house 8 persons. Jail to meet family code and juvenile judge's directive. • �Jpgrade the existing jail and build the new ,addition to meet the Texas Jail Standards. • 'Provide 30% single cells and dayrooms (as required). • Construct a secure exercise area (as required). • Provide a violent cell (as required). • Adequate lighting for continuous observa- tion of inmates (as required). • Audible communications between inmates and custodial personnel at all times (as required). • Equipment and systems to overcome haz- ardous conditions such as fire, smoke and fume removal (as required). Sheriff's Department and Support Facilities • A substantial increase in size is mandatory to keep pace with the inmate population. The handling, detention and feeding of prisoners will require additional personnel, such as jailers, deputies and clerks. Courthouse Judiciary Facilities • Increase District Attorney's and District Clerk's offices and facilities. • Provide for additional County Court at Law and increase facilities for County Attor- ney's office. • Provide new and larger facilities for Juve- nile Detention and Probation, and Adult Probation. Tax /Business Office • County Treasurer and Auditor's offices need additional space. • County Tax Assessor - Collector and County Clerk's offices need substantial increases in space plus space to grow. • County Health Unit and its related services need to have additional space now and in the future. • General increases in size and modernizing of facilities in most departments needs to be made plus action to implement 10 year and 20 year planning will be incorporated. Other Facilities • Acquisition of land for additional parking is urgently needed. • Acquisition of nearby building(s) for reloca- tion of certain county functions that do not require a direct relationship with other Courthouse entities. • Equip and condition building(s) to comply with Senate Bill III for use of Handicapped Persons and the National Life Safety Code. NEW OUR STORY Wl !_. COURTHOUSE ADDITION I «rp =._ EMTING &A -01N0 • Provide space for newly created 272nd HRA205 COUNTY COURTHOUSE SITE KAN E- District Court and for future judicial and NoRT SCALE - - support facilities. 1 There are two separate propositions because the State law requires two separate bond issues be on the ballot. One law requires bond issue money be used only on the existing courthouse; the other requires bond issue money be used to acquire additional land and buildings. The mon- ies cannot be used interchangeably and both propositions must pass to provide needed monies for the 20 year program. PROPOSITION 2 PROPOSITION 1 Shall the Commissioners Court of Brazos Coun- ty, Texas, be authorized to issue bonds in the amount of $8,600,000 for the purpose of con- structing additions and improvements to the ex- isting courthouse and jail building, and to levy taxes upon all taxable property within said county sufficient to pay the interest and principal of said bonds as it matures? Shall the Commissioners Court of Brazos Coun- ty, Texas, be authorized to issue bonds in the amount of $1,400,000 for the purpose of purchas- ing, constructing, reconstructing, remodeling, im- proving and equipping an office building or buildings, or courts building or buildings, or jail building or buildings (in addition to the existing courthouse and /or jail), including the purchasing and improving of the site or sites for any of such buildings, and to levy taxes upon all taxable prop- erty within said county sufficient to pay the inter- est and principal of said bonds as it matures? Why add to and remodel the Brazos County Jail and Courthouse? The present jail and courthouse were designed and constructed in 1955 and was planned for a 20 year anticipated growth. In the 25 years since our jail and courthouse were conceived, the county has grown tremendously and county gov- ernment has far exceeded the initial space allo- cations of 1955. The following brief review of present conditions leading up to this bond issue are recorded for your review and hopefully your support. JAIL The 64th Texas Legislature in 1975 requires county jails to meet stringent, minimum stand- ards. Our county jail must meet these standards and be approved by the Texas Jail Standards Commission. Minimum standards incorporate these specifics: (1) the quality of construction, equipment, maintenance and operation, (2) the custody, care and treatment of prisoners, (3) the number of jail supervising personnel and services to meet the needs of pris- oners and, (4) programs, rehabilitation, education and recreation in county jails. Our jail has had three annual reviews by the Texas Commission on Jail Standards. Each time it has failed to meet a number of major physical facility requirements. Following the most recent jail inspection, Brazos County was put on notice by the Jail Commission that unless our jail is brought into compliance within one statutory year that they will issue a Remedial Order, remedying the situation by an appropriate means such as transferring all or some classes of prisoners, for- bidding the housing of all or some prisoners, or even closing our jail. Our existing jail located on the fourth floor of the courthouse has remained virtually as con- structed in 1955. It houses 69 juveniles and adults. To bring the jail into compliance will re- quire the present 69 person population be re- duced to approximately 35 as a result of the standards for space allocation per inmate. The rapid growth of Brazos County, the in- creasing crime rate, the need for a juvenile jail physically separated from the adult jail, the need for a 20 -year master jail and sheriff's department plan, additional offices and support facilities, all urge us to make major modification and additions to our county jail facilities. COURTS The 66th Texas Legislature in 1979 established the 272nd District Court and required Brazos County to provide space for the operation of this court and its related activities. Our courthouse does not have space to ade- quately house the 272nd Court. The population growth in Brazos County and the backlog of Dis- trict Court cases will require that third court to be added probably during the next legislative session and a fourth court within 10 years. The one County Court at Law facility now exist- ing is grossly inadequate for the county's re- quirements and an additional court is most de- sirable. Prudent planning dictates that a third county criminal court will be needed within 10 years. Offices housed in the courthouse which work directly with our court system are in dire need of expansion and modifications. The District Clerk and staff operate out of space which is approxi- mately 1 /3 the prescribed size. The District At- torney and his staff are housed in space 1 /2 the size needed to properly administer their case load. The Grand Jury, County Attorney, Consta- ble, District and Criminal Court Judges, Court Coordinator, jury rooms, and numerous other judicial related operations need larger and better planned facilities. COUNTY OPERATIONS AND SERVICE A number of county business and service oper- ations such as the Tax Office, Treasurer, Auditor, Civil Defense, County Clerk, Veterans Services and Health Unit operate in space far undersized for their present operation and cannot expand to meet the ever expanding demands of our county. O BRAZOS COUNTY Dear Voter, With this brochure it is the intent of the Brazos County Commissioners' Court to supply you with information re- garding the January 26, 1980 Bond Election. The growth of this county in the last few years has cre- ated a very crowded condition in every office of the Courthouse. It is our feeling that every citizen should be given all the information we have available so they can arrive at a well informed decision. We appreciate your help and support in our endeavors. If you have any questions please call me or any elected official. Sincerely, le- ' 44 ,� R. J. Holmgreen County Judge BRAZOS COUNTY COMMISSIONERS COURT COUNTY JUDGE —R. J. "Dick" Holmgreen COMMISSIONERS —Bill Cooley, Precinct 1; Walter Wilcox, Pre- cinct 2; H. L. "Bud" Cargill, Precinct 3; W. A. "Bill" Stasny, Precinct 4. R. J. (DICK) HOWGREEN COUNTY JUDGE BRAZOS COUNTY, TEXAS Brazos County Courthouse Bryan, Texas 77801 (7131 822 -7373 - Ex. 211 December 27, 1979 TO: PHYSICAL FACILITIES ADVISORY CON1MITTEE FROM: DICK HOLMGREEN Since some time has elapsed since our last meeting, I feel You should be advised of the developments to the present time. The Commissioners' Court accepted the recommendation of the committee as to location and scope of the remodeling of the courthouse. We have arrived at a tentative idea as to the best method of solving our problems. Our plan is to purchase the west half of the block north of the courthouse. We plan to remodel the Western Auto building into the Tax office and use the remainder of the block as parking area. We will remodel the top floor of the Annex, old Bryan Hospital build- ing, and use this for office space. A wing will be added to the northwest corner of the present building which will incorporate the Auditors office and Deputy Sheriff's office into the addition. This wing will be four (4) stories high and the Jail addition will be on the fourth floor. I am enclosing a copy of the actual call for election. You will see there are two (2) propositions. It was necessary because of the laws regarding bond issues. One law allows us to remodel or add to the courthouse, but will not allow us to buy additional property or remodel other buildings. The second law works just opposite. We can not remodel the courthouse but can acquire additional areas. If there are any questions please call me. I would appreciate your help in making this bond issue a success. I hope you will support us in this matter. I might add that the additional taxes required to fund this issue would be about 5� per $100 evaluation. 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