Loading...
HomeMy WebLinkAbout04/27/2009 - Agenda Packet - Landmark Commission414~~ Vwr 1. Call meeting to order. AGENDA LANDMARK COMMISSION Regular Meeting Monday, April 27, 2009, at 5:00 PM City Hall Council Chambers 1101 Texas Avenue College Station, Texas 2. Hear visitors. At this time, the Chairman will open the floor to citizens wishing to address the Commission on historic preservation issues not already scheduled on today's agenda. The citizen presentations will be limited to three minutes in order to accommodate everyone who wishes to address the Commission and to allow adequate time for completion of the agenda items. The Commission will receive the information, ask city staff to look into the matter, or will place the matter on a future agenda for discussion. (A recording is made of the meeting; please give your name and address for the record). 3. Consideration, discussion, and possible action on Absence Requests from meetings. 4. Consideration, discussion, and possible action to approve Meeting Minutes. March 23, 2009, Landmark Commission Minutes 5. Presentation and discussion regarding the Landmark Commission Calendar of Upcoming Meetings. May, 2009, Landmark Commission Regular Meeting, TBD 6. Presentation and discussion of sessions attended by Staff at the 2009 Texas Historical Commission Conference. (LK) 7. Presentation and discussion of a contract for a historic designation report for Oakwood Addition. (LK) 8. Discussion and possible action on future agenda items - A Landmark Commission member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. 9. Adjourn. Notice is hereby given that a Regular Meeting of the LandMark Commission, College Station, Texas will be held on the Monday, April 27, 2009 at 5:00 pm at the City Hall Council Chambers, 1101 Texas Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda. Posted this the day of April, 2009, at CITY OF COLLEGE STATION, TEXAS By Connie Hooks, City Secretary I, the undersigned, do hereby certify that the above Notice of Meeting of the Landmark Commission of the City of College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City's website, www.cstx.2ov. The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on , 2009, at and remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. This public notice was removed from the official posting board at the College Station City Hall on the following date and time: by Dated this day of , 2009. CITY OF COLLEGE STATION, TEXAS By Subscribed and sworn to before me on this the day of , 2009. Notary Public- Brazos County, Texas My commission expires: This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.2ov. 2 C;.tT% cal l.l.c;l. ST.- ON MINUTES ~'frcnr~; n^q~ t~° f krr~ufinwe~ it .i'..rrr~. LANDMARK COMMISSION Monday, March 23, 2009, 4:30 p.m. City Hall Council Chambers 1101 Texas Avenue College Station, Texas 77840 Commission Members Present: Chairman Scott Shafer, Hillary Jessup, Joseph Williams, Wajahat Mirza, Shawn Carlson, Rodney Hill, William Lancaster and Alternates Jerry Cooper and Gaines West Staff Present: Planning Administrator Molly Hitchcock, Staff Assistant Amber Carter Others Present: Mrs. Lancaster AGENDA ITEM NO. 1: Call meeting to order. Chairman Shafer called the meeting to order at 4:34 p.m. AGENDA ITEM NO. 2: Hear visitors. None. AGENDA ITEM NO. 3: Consideration, discussion, and possible action on Absence Requests from meetings. None. AGENDA ITEM NO. 4: Consideration, discussion, and possible action to approve meeting Minutes. Commissioner Williams motioned to approve meeting minutes from January 27, 2009 and February 23, 2009. Commissioner Carlson seconded the motion; motion was approved (7-0). AGENDA ITEM NO. 5: Presentation and discussion regarding the Landmark Commission Calendar of Upcoming Meetings. The Commission discussed the two items on the calendar of upcoming meetings. No action was taken. Page 1 of 2 AGENDA ITEM NO. 6: Discussion and possible action relating to the neighborhood meeting with the Oakwood Addition (March 10, 2009). Alternate West spoke regarding Senior Planner Lindsay Kramer's presentation to the Oakwood Neighborhood Association meeting that took place on March 10, 2009. During that meeting the Oakwood Neighborhood Association voted to submit an application to Planning & Development Services for Historic Preservation Overlay Rezoning. AGENDA ITEM NO. 7: Presentation, possible action, and discussion regarding the Landmark Commission Rules and Procedures. Commissioner Hill motioned to approve the Landmark Commission Rules and Procedures. Commissioner Carlson seconded the motion. Chairman Shafer amended the motion to alter the section regarding rotating the use of alternates by including the wording "at the discretion of the Chairman of the Landmark Commission". The amended motion was approved (7-0). AGENDA ITEM NO. 8: Discussion and possible action regarding future guest speakers and topics. Planning Administrator Hitchcock discussed future topics, including a report on the Annual Historic Preservation Conference in Lakeway, Texas, taking place April 15-17, 2009, as well as plans to have staff from the City of Bryan speak in May regarding their experiences in historic preservation. AGENDA ITEM NO. 9: Discussion and possible action on future agenda items. Alternate West inquired as to the possibility of meeting with Quimby McCoy, after their contract is signed, but prior to submission of their final report. Planning Administrator Hitchcock replied that would be a possibility, but may need to be worked into regular business hours. AGENDA ITEM NO. 10: Adjourn. Commissioner Lancaster motioned to adjourn. The motion was seconded by Commissioner Hill; motion passed (7-0). Meeting adjourned at 5:09 p.m. APPROVED: Scott Shafer, Chairman ATTEST: Amber Carter, Staff Assistant Page 2 of 2 List of 2009 THC Conference Sessions Attended • Preservation Tools for Problem Solving - Part 1&2 • Funding Forecast • Comprehensive Plans that Promote Preservation • Is your History Accessible to Everyone • Charting the Course for Preservation • Preservation Advocacy Throguh Partnerships ■ quimby mccoy September 9, 2008; Revised January 25, 2009 Lindsay Kramer Planning Administrator Planning & Development Services, City of College Station 1101 Texas Ave. College Station, Texas 77840 Re: Oakwood Subdivision Proposal for Historic District Designation Report Dear Molly: Quimby McCoy Preservation Architecture, LLP (QMc) is very pleased to provide you with a proposal for services associated with the writing a designation report and preservation criteria for the Oakwood Subdivision in College Station. We believe that by combining the efforts of the designation report and preservation criteria, a more streamlined and cohesive set of guidelines for the neighborhood will result. We appreciate the opportunity to submit this proposal for your consideration. We look forward to continuing the relationship that we have developed with you through our work on the historic resources survey of the Eastgate and Southside neighborhoods of College Station. 1.0 SCOPE QMc will provide services to assist the City of College Station with developing a historic district designation report and preservation criteria for the Oakwood Subdivision. The designation report and preservation criteria will be written in accordance with the recent historic resources survey of the Eastgate and Southside neighborhoods and will utilize the recommendations outlined therein. The models for the designation report and preservation criteria will be those used by the City of Dallas; however, it is proposed that a more user-friendly document beyond these models be created. This would be achieved by including photographs and sketches to illustrate the important features of the neighborhood and provide a more understandable document for neighborhood residents. The scope of the project will be based on six phases of work. The six phases are: History Research Individual Property Research Determination of Contributing and Non-contributing Resources Designation Report Development of Preservation Criteria Public and Staff Training Session 2.0 SERVICES QMc will provide following services: 3200 Main Street #3.6 Dallas, Texas 75226 ph: 214 977-91 1 8 fx: 214 977-9119 www.quimlbymccoy.com 6 quimby rmccoy 2.1 History Research QMc will conduct additional research in addition to that already undertaken in conjunction with the historic resources survey of the Southside and Eastgate neighborhoods. Additional research will be concentrated on the Oakwood Subdivision, its developer, its evolution since it was developed, and its historic significance. This research is expected to be conducted through the physical and online resources of local libraries and archival repositories, the Brazos County Clerk, and Project HOLD. The deliverable for this task will be incorporated into Task 2.4: Designation Report. 2.2 Individual Property Research QMc will conduct limited research on individual properties to help define the boundaries of the historic district and determine the significance of individual properties. Research is expected to be conducted at the Brazos County Clerk. This research will include: a. Architect and builder, where possible b. Identification of significant residents and/or owners (complete chains of title are not included) c. Original design and significant changes to the buildings The City of College Station will provide the following information from building permit ledgers for each property within the district: Property address and BCAD reference number Date of NB and Alteration permits Cost of construction work Occupancy Size of new building or alteration Other pertinent information The deliverable for this task will be incorporated into Task 2.4: Designation Report. 2.3 Determination of Contributing and Non-contributing Resources QMc will determine which individual buildings within the Oakwood Subdivision are contributing or not contributing to the historic district, according to guidelines set forth in the National Register documents: How to Apply the National Register Criteria for Evaluation, How to Complete the National Register Multiple Property Documentation Form, and Historic Residential Suburbs. This determination will include: a. assessing each property's presence or lack of historic integrity b. assessing the general condition of each property from the street The deliverable for this task will be incorporated into Task 2.4: Designation Report. 7 quimby rmccoy 2.4 Designation Report QMc will compile the information gathered during the tasks identified above into a designation report. The general outline of the report will include: a. general logistical and background information b. classification (including ownership, category, contributing and non-contributing resources) c. physical description, including illustrations of typical terms and examples in the neighborhood d. historical significance e. bibliography f. maps, including map of contributing and non-contributing resources (to be created and printed by the City of College Station GIS staff) g. photographs (photographs taken during the historic resources survey are to be utilized) 2.5 Development of Preservation Criteria QMc will develop preservation criteria in coordination with the City of College Station Enabling Ordinance and with City staff. These criteria will serve to help manage change within the neighborhood, while being sensitive to its historic character and significance. By using illustrations and photographs to show such items as appropriate and inappropriate alterations and materials, the document will be easily understandable to assist the neighborhood residents in making informed decisions about their property. With the assistance of the City of College Station, QMc will also identify neighborhood residents in order to discuss the preservation criteria and the needs of the neighborhood. One meeting with neighborhood residents and/or stakeholders will be held. Handouts and copies of reports, large maps and other illustrations will be provided by the City of College Station. 2.6 Public and Staff Training Meeting QMc will conduct one public meeting to provide training and education to neighborhood residents and the landmark commission. The training session will present the designation report and preservation criteria and how they are used. One meeting will be held. Handouts and copies of the report, printing of large maps and other illustrations, beverages and other direct costs will be provided by the City of College Station. 3.0 DELIVERABLES QMc will provide the following deliverables for the services outlined above: a. one paper and one electronic copy of draft and final designation report b. one paper and one electronic copy of draft and final preservation criteria 3.0 CONSULTANT TEAM Quimby McCoy Preservation Architecture, LLP - (QMc) will perform the work associated with this proposal. David Woodcock, Consulting Preservationist, will assist QMc as the facilitator for neighborhood meetings. 4.0 SCHEDULE 8 quimby rmccoy Work shall be performed in accordance with the following schedule: History Research Individual Property Research Determination of Contributing and Non-contributing Resources Designation Report Development of Preservation Criteria Public and Staff Training Meeting 5.0 FEES Quimby McCoy proposes a lump sum fee as follows: Designation Report Preservation Criteria Public and Staff Training Meeting Direct expenses described below Total Fee I month I month I month I month 2 months I day $5,200.00 $3,800.00 $3,000.00 $1,000.00 $13,000.00 Expenses for local travel (within Dallas-Fort Worth), in-house copying, and phone calls are included in this fee; reimbursable expenses are outlined below. Expenses for travel to and from College Station, delivery of one reproducible draft and final copy of the report and criteria and other in- house direct costs for the project are included in the fee above. Production of maps and GIS- generated documents and copies of the reports, including copies of documents required for neighborhood and public meetings, and the Public and Staff Training Meeting, will be provided by the City of College Station. We would be honored to work with the City of College Station on this project. Respectively submitted: Nancy McCoy, AIA Partner Authorization: AA cZ4 Lindsay Kramer Date 9