HomeMy WebLinkAbout08/28/2009 - Regular Agenda Packet - Design Review BoardAGENDA
DESIGN REVIEW BOARD
Friday, August 28, 2009, 11:00 AM
Administrative Conference Room
College Station City Hall
1101 Texas Avenue
College Station, Texas, 77840
Call to Order
2. Presentation, possible action, and discussion regarding a Gateway Grant proposal for the
University Preserve Subdivision located at the intersection of Lyceum Court and Munson
Avenue. Case #09-00500162 (JP)
3. Possible action and discussion on future agenda items - A Design Review Board Member
may inquire about a subject for which notice has not been given. A statement of specific
factual information or the recitation of existing policy may be given. Any deliberation
shall be limited to a proposal to place the subject on an agenda for a subsequent
meeting.
4. Adjourn.
Consultation with Attorney {Gov't Code Section 551.071; possible action.
The Design Review Board may seek advice from its attorney regarding a pending and
contemplated litigation subject or attorney-client privileged information. After executive
session discussion, any final action or vote taken will be in public. If litigation or attorney-client
privileged information issues arise as to the posted subject matter of this Design Review Board
meeting, an executive session will be held.
Notice is hereby given that a Regular Meeting of the Design Review Board of the City
of College Station, Texas will be held on the Friday, August 28, 2009 at 11:00 a.m. at
the City Hall Administrative Conference Room, 1101 Texas Avenue, College Station,
Texas. The following subjects will be discussed, to wit: See Agenda
Posted this the day of.
2009 at p.m.
CITY OF COLLEGE STATION, TEXAS
By
Connie Hooks, City Secretary
I, the undersigned, do hereby certify that the above Notice of Meeting of the Design
Review Board of the City of College Station, Texas, is a true and correct copy of said
Notice and that I posted a true and correct copy of said notice on the bulletin board at
City Hall, 1101 Texas Avenue, in College Station, Texas, and the City's website,
www.cstx.aov. The Agenda and Notice are readily accessible to the general public at
all times. Said Notice and Agenda were posted on , 2009 and remained so
posted continuously for at least 72 hours preceding the scheduled time of said
meeting.
This public notice was removed from the official posting board at the College Station
City Hall on the following date and time: by
Dated this day of , 2009.
CITY OF COLLEGE STATION, TEXAS
By
Subscribed and sworn to before me on this the day of 12009.
Notary Public- Brazos County, Texas
My commission expires:
This building is wheelchair accessible. Handicap parking spaces are available. Any
request for sign interpretive service must be made 48 hours before the meeting. To
make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be
viewed on www.cstx.aov.
DESIGN REVIEW BOARD
STAFF REPORT
Project Manager: Jennifer Prochazka, Sr. Planner Report Date: August 19, 2009
Email: iprochazka(o)cstx.gov Meeting Date: August 28, 2009
For
University Preserve Gateway Grant (09-00500162)
Item: Presentation, possible action, and discussion regarding a Gateway Grant
proposal for the University Preserve Subdivision located at the intersection of Lyceum
Court and Munson Avenue.
Zoning District: R-1 Single-Family Residential
Location: 1017 Lyceum Court
Applicant: Switzer Deason, President of the University Preserve Owners Association,
Inc. (UPOA)
Item Summary: The applicant has proposed to replace the landscaping and irrigation
system at the entrance to the University Preserve subdivision and re-stain
approximately 100 feet of wooden fencing along both sides of the entryway. The
improvements will begin at the Munson Avenue right-of-way and will extend along the
private right-of-way, Lyceum Court.
The proposed landscape material includes Ligustrum Waxleaf "Pyramid," Iris Bicolor
(perennial), Knock Out Rose, Hawthorn Clara, and mixed perennials. All are acceptable
plants for USDA Hardiness Zone 8. The Ligustrum and Hawthorn are included in the
City's approved list for screening and buffer shrubs, while the Rose is considered more
decorative.
Generally, a minimum of 250 landscape points are required to be installed for each
Area Identification or Subdivision sign. The proposed plantings provide 240 points (19
Hawthorns at 10 points each and 5 Ligustrums at 10 points each). The subdivision
currently has one Area Identification sign.
Issues/Items for Review: The Design Review Board will determine each proposed
gateway projects' compliance with the City of College Station's landscape, streetscape,
signage, and private improvement in the public right-of-way regulations as set forth by
the Unified Development Ordinance, and evaluate proposals based on the following
criteria:
1. Gateway developments shall have good scale and be in harmonious
conformance with the neighborhood.
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2. Materials shall be selected for harmony of the neighborhood.
3. Materials shall be selected for suitability to the gateway developments and the
design in which they are used and shall be architecturally harmonious with the
neighborhood.
4. Materials shall be of durable quality.
5. Gateway developments shall have good proportions and relationships to their
surroundings.
6. Colors shall be harmonious with the neighborhood and shall use only compatible
accents.
7. Plant material shall be selected for interest in its structure, texture, and color,
and for its ultimate growth. Plants that are indigenous to the area and others that
will be hardy, harmonious to the design, and of good appearance shall be used.
8. Gateway developments shall not impede traffic, including pedestrian and bicycle
traffic.
The Design Review Board will be responsible for evaluating proposals based upon
stated criteria and will forward their decision for funding to the Neighborhood and
Community Relations Coordinator. After City staff and Design Review Board reviews
have been completed and any necessary changes to the proposal approved,
contractors may apply for necessary permits for construction.
Supporting Materials:
1. Aerial
2. Application
3. Landscape Plan
4. Photos (available at the meeting)
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Application for Gateway Grant Funding
Applicant: Switzer Deason - President University Preserve Owners Association, Inc. (UPOA)
(The applicant is defined as the party responsible for completion and maintenance of all work associated with the project.)
The two other Board Members of the Association are Hunter Goodwin and Brian Owens. If there are questions and
Switzer Deason is out of town, please feel free to contact Messrs. Goodwin or Owens.
Applicant's Address: 1017 Lyceum Court; College Station, TX 77840
Applicant's Phone: 979.764.7640
Description/definition of neighborhood and/or Home Owner's Association:
UPOA is a nonprofit corporation, registered with the IRS (Taxpayer ID 68-0583968) and with
the Texas Secretary of State (Taxpayer ID 32007203972). UPOA is owned and controlled by the
25 lot owners in University Preserve Subdivision. UPOA is responsible for landscaping and
maintaining the entry way, interior streets, right of way (ROW ) , street lighting, storm sewer
system, and approximately three acres of common area (including ROW, streets and a one acre
recreational area) in University Preserve Subdivision. UPOA's by laws and deed restrictions are
filed with Brazos County and the State of Texas. (Current State of Texas filing correspondence
prepared by the Association's CPA is enclosed.)
Description of Gateway concept (is ROW involved?):
The entryway for University Preserve (from Munson Avenue on to Lyceum Court) is a 50 ft
wide 500 ft long roadway boundaried on each side by 5 ft high brick walls for the first 60 ft and
by 6 ft high wooden fences on the remaining 440 ft. of entryway. The first 25 ft of the entryway
is Munson ROW, and on the entire 500 ft entryway there is ROW for water and sewer provided
by the City of College Station.
The entryway and entire University Preserve Subdivision is a major beautification and
revitalization of the surrounding older residential area deemed a "Moratorium Area" by the City
of College Station. The residential area surrounding University Preserve is comprised mainly of
older homes built in the 1940's and 1950's; and a large number of these homes are owned and
occupied by senior citizens. However, a significant portion of the surrounding residential areas
that extend east and west of Munson Avenue is experiencing increased acquisition by
"landlords", who perform minimal home and yard maintenance for rental to low-income tenants.
The single-family homeowners in University Preserve believe the subject grant application helps
implement programs needed to make an area the "strong and sustainable neighborhood" that is
critical for the neighborhood to remain a desirable building block for our city.
The following is a quotation from Bob Cowell, Director the City's Planning and Development
Services.
"Neighborhoods are where we live, raise our families, and socialize with our friends and
neighbors. In marry ways, our city is only as strong and sustainable as our neighborhoods Our
neighborhoods are a collection of varying housing types with an increasingly diverse occupancy
composition. Strong and sustainable neighborhoods are too important to leave to piecemeal
solutions implemented to address what is portrayed as the current crisis Strong and sustainable
neighborhoods demand the best we have to offer "
Does the applicant desire participation by the City in funding the improvement described?
Yes: XXX No
Along with completing this application, the applicant is required under the Council
approved policy to provide the signatures of at least 60% of the members of defined
neighborhood and/or Home Owner's Association supporting this development.
Signatures of more than 60% of the homeowners in University Preserve are attached.
Application for Public Improvement Permit (PIP)
Applicant: Switzer Deason - President University Preserve Owners Association, Inc. (UPOA)
(The applicant is defined as the party responsible for completion and maintenance of all work associated with the project)
The two other Board Members of the Association are Hunter Goodwin and Brian Owens. If there are questions and
Switzer Denson is out of town, please feel free to contact Messrs. Goodwin or Owens.
Applicant's Address: 1017 Lyceum Court; College Station, TX 77840
Applicant's Phone 979.764.7640
Identify the type of work to be performed:
Electrical Master Electrician
Irrigation system Master Irrigator
Demolition Structural Contractor
XX Wood fence *Structural Contractor: Aggieland Fence Staining to re-stain
100 ft. of wooden fencing on both sides of entryway - cost
estimated at $3 per linear foot $600
1 0 0
(*Ir-- 44%
Application for Gateway Grant Funding
Applicant: Switzer Deason - President University Preserve Owners Association, Inc. (UPOA)
(The applicant is defined as the party responsible for completion and maintenance of all work associated with the project.)
The two other Board Members of the Association are Hunter Goodwin and Brian Owens. If there are questions and
Switzer Deason is out of town, please feel free to contact Messrs. Goodwin or Owens.
Applicant's Address: 1017 Lyceum Court; College Station, TX 77840
Applicant's Phone: 979.764.7640
Description/definition of neighborhood and/or Home Owner's Association:
UPOA is a nonprofit corporation, registered with the IRS (Taxpayer ID 68-0583968) and with
the Texas Secretary of State (Taxpayer ID 32007203972). UPOA is owned and controlled by the
25 lot owners in University Preserve Subdivision. UPOA is responsible for landscaping and
maintaining the entry way, interior streets, right of way (ROW) , street lighting, storm sewer
system, and approximately three acres of common area (including ROW, streets and a one acre
recreational area) in University Preserve Subdivision. UPOA's by laws and deed restrictions are
filed with Brazos County and the State of Texas. (Current State of Texas filing correspondence
prepared by the Association's CPA is enclosed.)
Description of Gateway concept (is ROW involved?):
The entryway for University Preserve (from Munson Avenue on to Lyceum Court) is a 50 ft
wide 500 ft long roadway boundaried on each side by 5 ft high brick walls for the first 60 ft and
by 6 ft high wooden fences on the remaining 440 ft. of entryway. The first 25 ft of the entryway
is Munson ROW, and on the entire 500 ft entryway there is ROW for water and sewer provided
by the City of College Station.
The entryway and entire University Preserve Subdivision is a major beautification and
revitalization of the surrounding older residential area deemed a "Moratorium Area" by the City
of College Station. The residential area surrounding University Preserve is comprised mainly of
older homes built in the 1940's and 1950's; and a large number of these homes are owned and
occupied by senior citizens. However, a significant portion of the surrounding residential areas
that extend east and west of Munson Avenue is experiencing increased acquisition by
"landlords", who perform minimal home and yard maintenance for rental to low-income tenants.
The single-family homeowners in University Preserve believe the subject grant application helps
implement programs needed to make an area the "strong and sustainable neighborhood" that is
critical for the neighborhood to remain a desirable building block for our city.
0 0
The following is a quotation from Bob Cowell, Director the City's Planning and Development
Services.
"Neighborhoods are where we live, raise our families, and socialize with our friends and
neighbors. In marry ways, our city is only as strong and sustainable as our neighborhoods Our
neighborhoods are a collection of varying housing types with an increasingly diverse occupancy
composition. Strong and sustainable neighborhoods are too important to leave to piecemeal
solutions implemented to address what is portrayed as the current crisis Strong and sustainable
neighborhoods demand the best we have to offer "
Does the applicant desire participation by the City in funding the improvement described?
Yes: XXX No
Along with completing this application, the applicant is required under the Council
approved policy to provide the signatures of at least 60% of the members of defined
neighborhood and/or Home Owner's Association supporting this development.
Signatures of more than 60% of the homeowners in University Preserve are attached.
Application for Public Improvement Permit (PIP)
Applicant: Switzer Deason - President University Preserve Owners Association, Inc. (UPOA)
(The applicant is defined as the party responsible for completion and maintenance of all work associated with the project.)
The two other Board Members of the Association are Hunter Goodwin and Brian Owens. K there are questions and
Switzer Deason is out of town, please feel free to contact Messrs. Goodwin or Owens.
Applicant's Address: 1017 Lyceum Court; College Station, TX 77840
Applicant's Phone k 979.764.7640
Identify the type of work to be performed:
Electrical Master Electrician
Irrigation system Master Irrigator
Demolition Structural Contractor
XX Wood fence *Structural Contractor: Aggieland Fence Staining to re-stain
100 ft. of wooden fencing on both sides of entryway - cost
estimated at $3 per linear foot $600
4 0 0
State whether applicant intends to pursue City participation in the funding of these
improvements and describe:
Yes„ the application seeks City participation in funding the above entry improvements.
Identify the following:
The total valuation of the work: current estimate is $6,067.10
The total square footage of the site: 3,000 sq. ft. (60 linear ft.) at the front of the
250,000 sq. ft. that comprises the entire 500 ft of roadway entry
The total linear feet of water lines crossing under paved road: these cross under the
entire 500 ft of entryway
The party responsible for maintenance:
University Preserve Owners Association, Inc.
Switzer Deason, President
Address: 1017 Lyceum court; College Station, TX 77840
Phone 979.764.7640
(if party is a group, please provide information for contact person)
Estimated cost of future relocation of improvements: approximately $5,000 every four years
Attach 4 copies of a facility layout plan, which may include the following:
Location, identification, and dimensions or ROW and pavement edgelcurb
Location of all proposed improvements
Location of all public utilities (existing) - dimensioned from right-of-way or back of
curb, material, size
Four copies of each of the following plats are enclosed:
(1) Complete plat of University Preserve Subdivision approved by the City of College
Station May 7, 2004; and
(2) Plat of the entryway that is to be re-landscaped by "Landscape Expressions"
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Signatures of 60% of members supporting the gateway development:
Signatures
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Address Phone
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CITY OF COLLEGE STATION
Neighborhood Services
Neighborhood Partnership Program Registration
Please return this registration form, a copy of the association's bylaws, and a roster of associations officers to the
City of College Station, Neighborhood Services, P.O. Box 9960, College Station, TX 77842,
Fax: 979-764-3496, Phone: 979-764-6262.
Date: August 14, 2008
Association/Club Name: University Preserve Owners Association, Inc. (UPOA)
❑ Neighborhood Association - A voluntary organization of residents.
XX Home Owners' Association - Legal entity operating under State regulation.
❑ Block Club
❑ Other:
Describe the geographic boundaries of your association? (North, South, East, West)
UPOA/University Preserve Subdivision is comprised of approximately 12 acres and enclosed
interiorly located within the following streets: Munson (on the West), Dominik (on the South),
Westover (on the East) and Holt (on the North). Access to the subdivision is from the East on
Munson.
How many households are served by this association: 25
When and how often will neighborhood meetings be held? Annually, plus special call meetings
In what month will new officers be elected? January
Association's Internet web site: (no website)
Staying Connected through Neighborhood Partnerships
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The Neighborhood Services Office requests each association to identify a primary who will serve
as staffs first point of contact concerning neighborhood issues. This contact may be changed at
any time. Establishing a first point of contact is strictly for efficiency in disseminating
information. Neighborhood Services welcomes any association member or College Station
resident to contact our staff at any time.
Primary Contact: whose contact information for first point of contact:
Name Switzer Deason Title: President
Address: 1017 Lyceum Court, College Station, TX 77840
E-mail: switzerdeason@msn.com
Phone number where you may be reached during business hours: 979.575.6248
Home Phone: 979.764.7640
Please attach the following:
■ Roster of all association/club board members who are willing to have their contact
information made public. Listing committee chairs is optional. Individuals are invited
to list phone, email, and physical mailing address.
(BOARD MEMBERS DO NOT WISH THEIR NAMES TO BE MADE PUBLIC)
■ Copy of current association bylaws. (ENCLOSED)
If applicable, identify person in charge of the Newsletter and/or web site:
(A NEWSLETTER IS NOT PREPARED CURRENTLY)
Name
Title:
Address Zip
E-mail:
Phone number where you may be reached during business hours:
Home Phone:
Association website address:
Association and clubs are encouraged to send their newsletters to Neighborhood Services.
Staying Connected through Neighborhood Partnerships.
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•
Landscape Expressions
P.O. Box 4274
Bryan, TX 77805-4274
979-229-4637
BILL TO:
University Preserve Owners Assn. Inc.
1017 Lyceum
C.S., TX 77840
•
ESTIMATE
DATE ESTIMATE 0
12/20/2007 395
SHIP TO:
University Preserve Owners Assn. Inc.
1017 Lyceum
C.S., TX 77840
General
P.O. NUMBER
TERMS
PROJECT
Entryway
On Receipt
QUANTITY
ITEM CODE
DESCRIPTION
UNIT PRICE
AMOUNT
5.00
pit
Ligustrum Waxleaf 'Pyramid'- 15 gal
$125.00
$625.00
15.00
pit
Iris Bicolor - 3 gal
$12.50
$187.50
22.00
pit
Roses Knock Out - 3 gal
$17.50
$385.00
19.00
pit
Hawthorn Clara - 5 gal
$13.25
$251.75
45.00
pit
Mixed Perennial -1 gal
$3.75
$168.75
6.00
mat
Organic Bedmix - cubic yard
$26.00
$156.00
80.00
mat
Shredded Hardwood Mulch - bag
$1.95
$156.00
3.50
mat
St. Augustine Sod Installed/ per pallet
$100.00
$350.00
1.00
serv
Irrigation System
$1,200.00
$1,200.00
1.00
misc
Labor
$1,700.00
$1,700.00
Sales tax at 8.25%
$287.10
TOTAL $5,467.10
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L
•
Masonry fence *Structural Contractor
E
XX Sign(s)
*Sign Contractor: Steephollow Forge Works -to fabricate'lm "
initials to be mounted on entry gates to enhance entry appearance
THIS WORK WAS COMPLETED AND PAID BY THE
SUBDIVISION IN JANUARY 2008 AND EXCLUDED FROM
THIS GRANT RQUEST
Fagade
Structural Contractor
Awning
Structural Contractor
Cafe
*Structural Contractor
Canopy *Structural Contractor
Benches
Bike racks
XX Landscaping *Landscape Architect/Company: Landscape Expressions - to
restore dead and/or unattractive entry landscaping - cost quote of
$5,467.10 enclosed
XX Entry Gates Structural Contractor: Texas Truck Riggins - to sandblast and
repaint entry gates using baked on "powder coat" process
THIS WORK WAS COMPLETED AND PAID BY THE
SUBDIVISION IN MARCH 2008 AND IS EXCLUDED
FROM THIS GRANT REQUEST.
Waterway Alterations Design Engineer
Other (please describey
Identify party to perform this work: person acting as general contractor for above work is the
President of UPOA, Switzer Deason
* starred items may not require that structural contractors, sign contractors, or landscapers
perform the work - contact applicable City Departments for determination
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