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HomeMy WebLinkAbout1976 Civic Center Committee Meetings and Notes r $ 0 CITY OF COLLEGE STATION POST OFFICE BOX 9960 11 01 TEXAS AVENUE COLLEGE STATION, TEXAS 77840 January 19, 1976 Mr. Bob Bell City Councilman City Hall College Station, Texas 77840 Dear Bob: In order for the Civic Center SitiSelectfon Committee carry out its duties, it will be helpful'if the City Council establish parameters to guide the committee's efforts. Among the parameters that should be established are the following: . What is the specific function of the building? . What types of activities will it support? EcnVOmIC . What type accessibility is desirable YP accessibility (pedestrian, bicycle, auto). . How large a site is desirable? . What time frame is established? /b . What population groups will it serve? Any additional thoughts or information that could assist the committee in its efforts would also be greatly appreciated. Cordially, J. ./ L4 f f_ � i i Albert Pedulla Committee Chairman AY : vm ® j 7l oo- �v l l��A 7 C 4 cc: Committee Members E -Z -RITE MEMO TO DEPT. - LOCATION L o r e c e L ..13r4✓er2ee, 4VQyor FROM �' f /9/7dBr w DEPT.-LOCATION SUBJECT DATE C /d /c 3ei ter &fie %S /ec7iorl C omifee yL / 4i 17 M ES SAG E: X 7 fits means fo k/Ver ,y res, /, 92 ar, Q Ma024oer ol the forerz'e&f a eormyffee . 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A, Anderson 1202 E. Foster College Station, Texas 77840 Dear Mr. Anderson: In order that the Civic Center Committee may establish the basis upon which recommendations may be made to the City Council, I am requesting that we meet on Monday, April 26 at 7:30 P.M. at my home (1209 N. Ridgefield Circle). If the time or place of meeting are inconvenient please contact me either at home (693 -7258) or at my office (845 - 3741). At this time, I suggest that we begin to address some of the questions that were raised in my letter of January 19 to Mr. Bob Bell. Mr. Lane Stephenson has succeeded Mr. Bell as our liaison with the City Council and I have asked him to be present at our meeting to present the Council's views on this matter, Any additional parameters that you feel we should address with respect to the function, design or location of the proposed civic center will be welcome. C. d'all , /7i40'// f Albert Pedulla Committee Chairman cc: Councilman Lane Stephenson r .., II ' .•, i ,_ ._ CITY OF COLLEGE STATION .,• POST OFFICE BOX 9960 1101 TEXAS AVENUE COLLEGE STATION, TEXAS 778 April 23, 1976 MEMORANDUM TO: Civic Center Committee FROM: Albert Pedulla, Chairman Due to conflict of schedules, the meeting of the Civic Center Committee has been changed to Tuesday, April 27, 1976 at 7:30 P.M. at my home (1209 N. Ridgefield Circle). CIVIC CENTER MEETING REPORT DATE: 27 April 7 :30 - 9:30 P.M. PLACE: Pedulla Residence ATTENDEES: Mms. Sackett, Garrison, Phillips, Dozier Mssrs. Pena, Cornish, Anderson, Storey, Natowitz, Stephenson, Pedulla PROCEEDINGS: • • • Pedulla presented a general overview concerning activities to date and referenced a letter from him to then Councilman Bob Bell which requested the Council to establish a framework within which the committee should work. Clarification as to the specific function of the committee was received at a Council meeting on 16 April. At that time the Council charged the committee to establish all necessary design and functional parameters for the proposed civic center building and to make recommendations as they deem appropriate relative to the charge. • • • Cornish requested a clarification as to specific responsibilities of the committee since the committee had originally been named "The Civic Center Site Selection Committee ". Pedulla indicated that as a result of the discussion with the City Council, the committee should deal with identifying user needs, the specific function that the civic center should serve, make recommendations as to physical space requirements, location, and any other aspect deemed necessary, this assessment of the charge to the committee was agreed to by Councilman Stephenson. • • • A discussion took place concerning civic centers in other communities -- what they are relative to what ours should be. It was generally agreed that our civic center should meet the specific needs of our community regardless of how varied. • • • A discussion took place concerning possible cooperation with Bryan. While it was agreed that this would be advantageous, such an action may not, at this time, be practical. • • • A discussion took place concerning the various population groups and general users of the proposed civic center. It was agreed that an effort should be made to serve all population groups and to meet the needs of the various user groups not only within the community, but also in the area in general. • • A discussion took place with respect to the possibility of co- operating with the school district so as to make the civic center facility complementary to such facilities. • • • Two specific efforts were discussed in order to gather needed information that would permit the committee to carry out its responsibilities: • 1. Poll existing facilities that generally meet the user group needs that the proposed civic center facility will serve. 2. Poll various civic, private and other user groups that the civic center facility will serve. • • • A discussion took place concerning the current availability of common use facilities to various community user groups (churches, schools, hotel /motel meeting rooms, etc.). It was agreed that there is a definite need for multi- use facilities at a reasonable cost. • • • It was agreed that the first activity that the committee should undertake is to poll the civic and private groups in the community to identify specific needs the civic center building should satisfy. These should include not only enclosed space needs but also outdoor recreational needs. CONCLUSIONS /ACTIONS • • • The chairman will prepare a survey form to collect information from user groups to identify specific needs the civic center building should serve. This information will then be compiled to identify the spectrum of desired needs. • • • Subsequent to the gathering of data concerning user group needs, a survey of existing facilities that are currently available to meet these needs will be conducted. • • • As the result of the previously cited actions, the committee will establish priority needs relative to the budget available to construct the civic center facility. Recommendations to the City Council will be made within this general framework. • • A list will be compiled of all potential user groups to whom the data gathering form will be issued. • • • At the time the questionnaire is issued, a press release will be issued to the general public to obtain input from interested citizens, , This w ill ba coordinated through Councilman Stephenson. P.S. We still need a secretary. Any volunteers? • • 1 0 ! x MO IMO nir ...,ti�_. CITY OF COLLEGE STATION Pos r OFFICE 30X 9960 1 101 TEXAS AVENUE +► �`� ��'" COLLEGE STATION, TEXAS 77840 April 30, 1976 MEMORANDUM TO: Civic Center Committee / FROM: Albert Pedulla, Chairman �� .�, A v r SUBJECT: Information Gathering Enclosed you will find a letter and a questionnaire form that I hope meets the criteria for information gathering as we discussed at our recent meeting. This is a preliminary which I will finalize when I receive your responses. Please feel free to make comments or suggestions to improve the data gathering format. Enclosure cc: Councilman Lane Stephenson 1! I � _ TT Y CITY OF COLLEGE STATION -'�" POST OFFICE BOX 9960 ) 101 TEXAS AVENUE COLLEGE STATION, TEXAS 77 840 April 30, 1976 The College Station Civic Center Committee is conducting a survey to determine the needs of community user groups with respect to the proposed civic center building. We would very much appreciate input from your organization as to the types of facilities that would support your particular activities. Attached is a brief listing of some general types of facilities that may be applicable to your group needs.. Please feel free to add to the list as you feel necessary to adequately describe your needs. Cordially, Albert Pedulla, Chairman Civic Center Committee Attachment /Wert Rao/Q MAIL T❑ i J d J _ - f / /�)..J/ /fi DEPT.- LOCATION SUBJECT (. // v"� I ATE MES SAGE: / / L k / r / / / , I I// .t� ill/ { 1 � - G 4 �-� !./u / , � 249-4, 2,/ ' j � �+ ' (lL.ci -/:. /lf f �fE.i ' ..i - ' e 0 az r J , c: "A eJ ?Aga ,. g0-7z-& e r1.t e y % %e DRI[l - R - 31 s „ RITE BELOW THIS LIN SIG: ED REPLY / � ff / 7 €4 ,,,,....,„ .„,& ,/,'-f-- --- "'a f • DEPT.- LOCATION SIGNED / 1 f I DATE / / SEND PARTS 1 AND 3 WITH CARBON INTACT- PART 3 WILL BE ETURNED WITH REPLY E -Z -RITE REPLY COPY QUESTIONNAIRE Types of Facilities e :1 Meetin room to accommodate people j�l�/1C'/7 ,r / ,'r I • • • • Game room: sq. ft. or size • • • • Party room: sq. ft. or size • • • • Kitchen facilities of the following type Cooking kitchen (fully equipped): sq. ft. or size Serving kitchen: sq. ft. or size • • • • Exhibition space: sq. ft. or size • • • • Music /Stage performance: sq. ft. or size • • • • Arts /Crafts room: sq. ft. or size • • • • Other (Please list below giving sq. ft. or room size) 60u9 8cs c , 4'l/35 Please return this questionnaire to Albert Pedulla, 1209 N. Ridgefield Circle, College Station, Texas 77840 '41: w r 1 i 1 � - `` 1 .. Mg ePw � ; CITY OF COLLEGE STATION POST OFFICE BOX 9960 12" • 0 ,� � *. , 1 701 TEXAS AVENUE COLLEGE STATION, TEXAS 77840 June 22, 1976 MEMORANDUM TO: Civic Center Committee Members Councilman Lane B. Stephenson Enclosed is a copy of the finalized questionnare. These questionnaires are being mailed today to various civic groups. ( CJ,l 1 " �i ,A f 1 ' ±.' Vicki Moss Administrative Secretary ,: 1 CITY OF COLLEGE STATION '"'� POST OFFICE BOX 9960 1101 TEXAS AVENUE COLLEGE STATION, TEXAS 77840 May 20, 1976 The College Station Civic Center Committee is conducting a survey to determine the needs of community user groups with respect to the proposed civic center building. We would very much appreciate input from your organization as to the types of facilities that would support your particular activities. Attached is a questionnaire that will assist the committee by providing information with respect to facilities that may be applicable to your group needs. Please check the appropriate areas and provide the information requested. Please feel free to add to the list as you feel necessary to adequately describe your needs. Sincerely, 2 Albert Pedulla, Chairman Civic Center Committee Attachment cc: Councilman Lane Stephenson CIVIC CENTER QUESTIONNAIRE Facility Needs Date: Name of Organization or Group Name of Responding Individual 1. Meeting room to accommodate people. a. Frequency of meetings ❑ Daily: hours ❑Weekly: hours ❑Monthly: hours DOther: (describe) b. Storage needs: square feet (describe) 2. Game or Recreation Room: square feet (or size) a. Types of games or recreational activities: b. Frequency of use: ❑ Daily: hours weekly: hours ❑Monthly: hours ❑Other: (describe) c. Storage needs: square feet (describe) 3. Party Room: square feet (or size) a. Specific type activity (banquet, dance, etc.) b. Frequency of use: ❑ Daily: hours [Jweekly: hours ❑ Monthly: hours ❑Other: (describe) c. Storage needs: square feet (describe) 4. Auditorium to accommodate people. a. Specific use(s): b. Frequency of use: ❑ Daily: hours ❑Weekly: hours ❑Monthly: hours ❑Other: (describe) c. Storage needs: square feet (describe) 5. Exhibition space: square feet (or size) a. Type of exhibit(s): b. Frequency of use: u Daily : hours ❑Weekly: hours ❑Monthly: hours ❑Other: (describe) c. Storage needs: square feet (describe) 6. Music /Stage Performance Room to accommodate people. a. Type(s) of performance: b. Frequency of use: ❑ Daily: hours ❑Weekly: hours Chantilly: hours ❑Other: (describe) c. Size of stage required: square feet (or size) d. Storage needs: square feet (describe) 7. Arts and Crafts Room: square feet (or size) a. Specific use(s): b. Frequency of use: ❑ Daily: hours ❑Weekly : hours ❑Monthly: hours ❑Other: (describe) c. Storage needs: square feet (describe) 3. Kitchen Facility a. Type: Cooking kitchen (fully equipped): square feet (or size) Serving kitchen: square feet (or size) b. Storage needs: square feet (describe) 9. Outdoor Space(s) a. Activities Exhibits: square feet (or size) Play area: square feet (or size) •Types of activities (list): Garden plots: square feet (or size) Sitting area: square feet (or size) Other (list): b. Storage needs: square feet (or size) Enclosed ❑ Fenced in ❑ Other (explain): 10. Other facility needs (please list and describe) PLEASE RETURN THIS QUESTIONNAIRE TO: Albert Pedulla 1209 N. Ridgefield Circle College Station, Texas 77840 We fin up IF" ;, 1 I l _ CITY OF COLLEGE STATION COST OFFICE SOX 0060 1 101 TEXAS AVENUE COLLEGE STATION. TEXAS 77140 May 26, 1976 Mr. D. A. Anderson 1202 Foster E. College Station, Texas 77840 Dear Mr. Anderson: I am enclosing a copy of the recommendations of the Capital Improvements Program suggested by a special citizens committee. The City Council will call a bond election at our special meeting set for Wednesday, June 2, 1976 at 8:00 P.M. Could you let us have the benefit of your comments before our meeting set for Wednesday, June 2, 1976. Could you let us have the benefit of your comments before our meeting? Please contact Gary Halter (Home- 846 -5512, Office - 845- 3611), Jim Dozier (Home -846 -6445, Office -845- 3514), or me (Home - 693 -5063, Office- 845 - 5014). Thanks for your attention to this matter. Sincerely, a ' Lorence L. Bravenec 1 (' Mayor 1;di U 6 ti Et i (q3 PO 5 9)4 .�- :-. -- �l iN�/ aY i. CITY OF COLLEG - 111 STATION P O S T O F F I C E BOX 9 9 5 0 1 7 0 1 T E XAS A V E N U E r ~� !'._...... �., sw y :�s. _ , COLLEGE STATION, TEXAS 7734e . April 12, 1976 MEMORANDUM TO: ILMayor and Members of the City Council r! FROM: t ) ��'' Gary M. Halter, Chairman of Capital Improvements Committee SUBJECT: Recommendations of the Capital Improverents Committee Attached are the recommendations of the Capital Improvements Committee (CIC) of capital items that the committee feels should be placed on the ballot for a bond election. Broadly, they are divided into two categories. (1) t ' bonds financed from utility revenues and which do not e` ect the tax rate and (2) s which are financed from tax revenues and which will require some tax increase. I have also included a statement from our financial advisor which indicates that for each additional one million dollars in bonds the tax rate would have to be raised about 8 1/2 cents if the property tax base does not expand and if we do not use revenues from other sources, such as sales tax, to retire the bonds. I have attempted to give justifications or the thinking of the committee or city staff as to why each of the items needs to be included. One it on the list (Capitalization of the money from the Hotel/ Motel Tax) was not included on the list finally approved by the CIC, but was discussed and approved at an earlier meeting of the committee. I would suggest that the Council also include this item on the bond issue since it does not include a tax increase and the money could be used for a Civic Center. If you have questions, please ask them. • • S U'ri.A R `i A summary of the recommendation of the CIC are below. The Committee �a Co ^�_�ter Also made recommendations as to how these items discussed above should appear on the ballot. Ballot Item Item Description Cost Type of Bond 1 2.0 2•(GD Waste Water $1,600,000 Revenue Plant Provide City's Share of 90,000 Revenue Lines in New Sub — 7 � ' 1. divisions e irt �O /�y�' *� �� � Provide City's Share of 75,000 Revenue Wat_ Lines in New Sub — divisions Electrical System 1,000,000; 5,222,000 Revenue Improvements Subtotal $6,987,000 1! or / rn $2,765,000 • 2 Water System improvements 2,400,000 - ___ _-- .._-. -.-c :Cyii � te __� 3 Carter Creek Seer Line 350,000 Revenue Total Revenue Bonds $9,737,000 or `n'/ Q�¢ $5,315,000 '( Q 4 Streets, signalization, sidewalks and bikeways (a) Holleman Druve $ • 100,000 G.O. (b) Signalization of Holleman Drive 10,000 G.Q. (c) Signalization of Jersey & Dexter 10,000 G.O. (d) Signalization of Hwy. 6 & Southwest Parkway 10,000 G.O. (e) School corridor side— walks and bikeways 62,000 G.0. (f) City's share of over — wide streets 120,000 G,O. Subtotal $ 312,000 5 Police, Fire and ?warehouse • (a) Police $ 350,000 G.O. (b) Central Firestation 175,000 G.O. • (c) Fire Substation 150,000 G.0.. (d) Warehouse 295,000 G.O. Subtotal $ 970,000 G.O. • type oz .ond 6 City Hall E:;tens-ion $ 360,000 G.U. 7 Bee Creek Park $ 144,000 G.O. 8 Neighborhood Parks $ 54,500 (a) Oaks Park $ 54,500 G.O. (b) Anderson Street Park 35,000 G.O. (c) Thomas Park 130,000 G.O. (d) Wayne Smith Park 20,000 G.U. Subtotal $ 239,500 9 Park Acquisition Fund $ 400,000 G.O. Total General Obligation Bonds $2,426,500 • • • • f a REVENUE BONDS CAP [T AL ; L'PROVL_ ENTS 1. SE` . \Gn PLANT I •PROVEMENTS COST C The City needs to build an addition of 2.0 million gallons per day to the present was_e water treat - meat plant. This expansion is necessary due to the growth of the Cith which has taxed our present plan to its maximum capacity. W -die there is federal money available from EPA to pay for part of the con- struction of this expansion it wo:.ld take about three years to obtain such funds and by that time we would have far exceeded the capacity of the present plant. Therefore the City will have to finance this improve- ment out of local funds entirely. $1,600,000 2. CITY'S SHARE OF NEW WATER AND SEWAGE LINES It has been the policy of the City for nany years to require developers of subdivisions to install and pay for all sewage and water lines that must be built to serve new subdivisions. At times it is advantageous to also require the developer to install lines that have greater capacity than what is required to serve the subdivision proper. By doing this it prevents the City from later laving to come back and install - •- _ larger lines to serve subdivisions beyond that sub - division. An example of this woul be the present development in Southwood Valley. The developer has been required to install lines in the subdivision that are large enough to serve both Southwood Valley and land beyond that point to the south and west. Water - ---- -- 90,000 Sewage 75,000 3, ELECTRICAL SYSTEM IMP. :TENTS Growth of the City means that the City, just as any =f private electrical company, must make improvements • to the electrical utility system. However, with the electrical system there is uncertainty as to how we will obtain electricity in the future. If we stay • with Bryan as the source of electricity it will mean improvements of about $1,000,000. If we go with an alternate source it would mean improvements of about $5,222,000. The difference, while very large is offset by the fact that the alternate source would require the City to build and furnish all substations and lines in the City (at the present Bryan provides these for College Station) but has offered the City a discount of about 5% to offset the difference in capital costs. This discount and a rate much lower than Bryan would - have to be guaranteed for a period of years to offset the differences. The City Staff and our electrical 4. Ground storage tank -- 500,060 gallons 125,000 5. Pump station 200,000 $1,994,400 20% for contingency $2,393,230 or $2,400,000 GENERAL OBLIGATION BONDS 1. STREETS, SIGNALIZATION, SIDEWALKS AND BIKEWAYS Items included in this section are as follows. The committee reviewed many suggestions by the City Staff and reduced these to a "barebones" list, excluding some $500,000 of additional suggestions from the list. Thus, these items are considered essential. The committee also felt that the bikeways and side- walks category might be small but we did not have adequate information to expand this amount but suggested that the Council might want to make a study and increase this amount (a) Curb, gutter and pave Holleman Drive from Wellborn Road to Winding Road $ 100,000 (b) Signalization of Holleman & Hwy. 6 10,000 (c) Signalization of Jersey & Dexter 10,000 (d) Signalization of Hwy. 6 & Southwest Parkway 10,000 (e) School corridor and sidewalks and- bikeways 62,000 (f) City's share of override streets in new subdivisions. This item is much like the sewer and water line described above. 120,000 • Total $ 312,000 2. POLICE STATION, FIRE STATION AND CITY HALL ADDITIONS AND WAREHOUSE A. Police Station and Fire Station • The present police and fire station combination are no longer large enough to accommodate both the police and fire departments. When the present station was built the City had 6 police and 4 firemen. We presently have 22 police and 17 firemen. The increases in manpower have been caused by the growth in population. In both the case of the police and fire departments we must maintain a level of manpower necessary to meet state standards. In the case of the fire depart- ment we must meet State Insurance Board require- ments. In addition to the needed increase in manpower in the fire department we also need an increase in equipment. At the present time we are 3 pieces of equipment short of state standards. At the present time we have more equipment at the fire station than the building • will accommodate. Last winter the water in the small off -the -road fire truck froze because . 4. Rework present police and fire station to accommodate odate fire only, expan_' number • of bays for truck storage and provide • space for ambulance service. 1. Present police and fire station conversion S 175,C00 2. .ire substation • 150,O00 3. Police 350,000 3. City Hall One question raised by most members of the CIC was why do we need a new city hail when we just built a new city hall in 1959? This is a fair question and one which the voters will need answered. The basic reason once again is growth in city staff due to growth of the City. When the present city • hall was finished the employed 80 persons. We presently. have 133.. Several offices are expecially crowded. For example the tax office has three persons using space designed for -one. The utility billing function has doubled and budgetary and finance personnel are already doubled up in offices designed for single occupants. There is presently no space for the electrical, war and serer superintendents offices since the Building Official's office has expanded to handle t' e increased load. lhc_' Parks and Recreation Department is operating • out of one sgall office which is totally inadequate. There is now a need for space to house a separate purchasing and personnel office and for space to allo-a Council members filing and desk access. '`'eting space for committees is inadequate and becoming more critical. $ 360,000 • C. 'New :,arehouse Facility The present warehouse and truck yard for the City is located at the site of the old city hall on Church Street. This is not a good site .for such a facility because it is not centrally located to the City. Refuse trucks, electrical trucks, etc. must travel from one corner of the City to another to provide service. A more central location would reduce travel tine, gasoline costs and overall costs. The CIC is • not suggesting that such a facility be located in a residential area of the City, but there will ha no growth to the north and west of the City and a facility located closer to the center of the City would reduce this travel time. No exact location was selected. Foot bridges for access from the south Parking areas and road construction $ 1,200 Restroom building 15,000 12,000 $ 159,000 10 - BOR Grant - 15,000 $ 144,000 B. Neighborhood Park (1) Oaks Park (Highway 30 and Stalling Drive; $ 54,500 7.5 acres) Some limited planning has been done by the College Station Parks Department and also the Recreation and Parks Department at Texas A &M University Suggested Development: Two tennis courts @ 10,000 $ 20,000 Play equipment 10,000 Foot birdges @ 500 Trails or walkways 6,000 Picnic sites 15 -20 sites @ 300 6,000 Group picnic shelter 6,000 Signs @ 250 10,000 500 Site • preparation (clearing, landscaping) 5,000 Water lines. for drinking fountains 1,500 $ 60,500 -. - - 10 - BOR Grant - 6.000 $ 54,500 (2) Anderson Ridge Park $ 35,000 Suggested Development: Lighted ballfield (Little League or Girls Softball) $ 20,000 Playground 10,000 Picnic sites and walkways 5,000 • $ 35,000 (3) Thomas Park - (Francis Street) - $ 130,000 An overall plan for Thomas Park should be developed to consider function of facilities, age group activities, access, and user comfort. Suggested Development: Improvements of existing tennis courts (surfacing, wind breaks, etc.) Additional tennis courts @ 10,000 $ 3,000 22 Landscaping 20,000 p' g (additonal shade trees) • 2 000 Restrooms Small neighborhood swimming pool 10,000 80,000 Off - street parking Additional play equipment 0,000 Drinking fountains 10,000 1,000 $ 130,000 • • Thus, - if the Council wanted to approve this there would be no objection by the co--_ittee. Since it would not mean a tax increase most citizens would probably support it. $ 400,000 � m; _E,_ ^�! "' R CITY OF COLLEGE STATION POST OFFICE BOX 9960 1 1 01 TEXAS AVENUE COLLEGE STATION, TEXAS 77840 May 27, 1976 MEMORANDUM TO: Mayor and City Council FROM: G.M. Halter SUBJECT: Bond Election On Wednesday, May 26, 1976 Councilman Dozier, Mayor Bravenec and I met with Mr. Fetzer and Mr. Brown of Moroney, Beissner and Co. Inc. the city's financial advisors. We discussed ways of financing the proposed bond election, kinds of bonds to be issued as well as an order and grouping of ballot items. Given their experinece in bond elections I am inclined to accept their advice as to grouping for ballot purposes. Additionally, certain grouping for ballot items suggested by the CIC are not legal and must be changed. The following is their suggestion and they are drafting ordinances to allow for this which will be available by Monday or Tuesday of next week. April 12, 1976 Suggested Subject Amount Memo Item Ballot Item G.O. BONDS 4 1 Streets(Including bikeways & sidewalks) 360,000 5 2 Police Fire Warehouse 970,000 6 3 City Hall 360,000 7 &8 4 Parks 423,000 Bee Creek -- 144,000 Oaks 54,000 Anderson St. 35,000 Thomas 130,000 Wayne St. 20,000 Lincoln 40,000 423,000 1 5 Electrical System Improvements 2,725,000 (That part of electrical improve- ments which must be financed out of G.O. Bonds) 2 &1 6 Water System Improvements 2,475,000 $2,400,000 -- Well and lines 75,000 -- New subdivision lines 1 &3 7 Sewer System Improvements 2,050,000 2.0 MGD waste water plant 1,600,000 New subdivision lines 90,000 Carter Creek line 360,000 2,050,000 1 8 Electrical System Revenue Bonds 3,000,000 SubTotal 12,355,000 9 Civic Center Fund 400,000 Financed out of Hotel -Motel Tax only TOTAL $ 12,755,000 Thus, other than reordering by ballot item only two changes were made that were not discussed by the Council. (1) $400,000 park acquisition fund excluded because our advisors felt this would best be financed as we need the funds from time warrants. (2) $500,000 addition to electrical improvements Other than these -- there are no change or additions which the Council has not previously discussed. Two Councilmen have asked questions as to the economics of going with Gulf States and staying with Bryan. These economics are definitely there, however, we would prefer not to make these public until contracts are settled. ./g o ) W . WILLIAM R. VANCE AREA CODE 713 COUNTY JUDGE P.O. BOX 3998 822 -7373 BRAZOS COUNTY BRYAN, TEXAS 77801 July 15, 1976 Mayor Lloyd Joyce Mayor Lorence Bravenec Dr. Bobby J. Cargill Mr. Ed Williamson Mrs. Margaret van Bavel Mr. D. A. "Andy" Anderson Mrs. Ralph A. Zingaro Mr. Glynn A. Williams Mrs. Paul Kramer Mr. Frank Metzer Mr. William L. Pipkin Dr. Jim Smith Mr. James R. Bradley Mr. Mervin Peters Mr. Charlie Lawrence Mr. Pat Mann Please join me in the Commissionema Courtroom in the Brazos County Courthouse at(:00 P. M. on July 2 1976. At that time I would like to show you th , e propose plans for the Mulit -Use Facility in the Brazos County Park and solicit your advice concerning the propriety and feasibility of the project. The above list was taken from the records of hearings con- cerning the overall park project. If you know of others who head organizations which are interested in the project please ask them to attend. I am looking forward to seeing you at that time. Sincerely, illiam R. Vance WRV /rm -..implomm ummumummillallIPIWMION k tilt.61- - o .. -szti - ----- -'..-- (z) 14 i - • 4 .' ‘- , 0 -c I -A 111 II I ' j .7.'"■(----._F—fl° go: � . ___ rT CITY OF COLLEGE STATION POST OFFICE BOX 9960 1 1 0 1 T E X A S AVENUE COLLEGE STATION, TEXAS 77840 August 31, 1976 MEMORANDUM TO: Civic Center Committee FROM: Albert Pedulla CL f C'� &C ) Committee Chairman L�7 SUBJECT: Compilation of Data Form Questionnaire Enclosed is a copy of the data that was compiled from the question- naire which was mailed to local civic and private organizations. I have attempted to reflect the range of responses received in each category. In those instances where responses seemed unusual I have keyed that response to the group that made the request. There will be a meeting of the Civic Center Committee at my home on 13 September at 7:30 P.M. At that time we can discuss the questionnaire responses and begin to formulate the recommendations we will make to the City Council. Please contact me if the meeting time is inconvenient. Enclosure cc: Councilman Lane Stephenson AP :vm 1l' Lo ,67/e r? / ae5 //Il Q._3 -- D7 i l 1 9D6 La &y - I'i , _ ►. I' _ I I ' \ T A � Anf) of S le_ a l 1 I i i 1 1 Ckt n' u 9� j demo �` f /9:0 ,%aaye P (1 1 I fif g 1 ' QUM 1' GA 54.d.Pi ..k,i 11 IA . „..,.. 1 x\9-' 0410 Nb ,, * d if , , ( ,.., ,,,),4„, .. ic , a I 1 A RktrotA ' iro ,i1%1I t. I 0 ■0 1 '',i4 A r ► 0 V , I 1 ‘ \ \ ._ sii -41, \b, !` � i, a tit 4 11 4 f wt -- 0,La le3 ,tofi 1 op> z_. i 5 5L / p ■ j 1 of t iCommunity Center Building - Preliminary Program Needs l 3000 $ min. width = 40'; clg. ht. = 16' .Multipurpose Room.-to accommodate 200 (dividable into two 1156's) o Dining • Dancing • Parties • Luncheons o Meetings 4 hkohu -Platform large enough for la hltU °al�� �� �� plays, g g P Y teft (demountable) - Roll-up projection screens ft. °Lectern 0 °P. A. System -Acoustical control ii •Storage space (central storage elsewhere ?) -- • Serving id , ati" ., ( 4 '+ 00 t d// J *Projector *Adequate lighting for various uses •Located near kitchen *Window darkeners °Easily maintained floor *Ability to be used for stage (stage lighting) plays. (proscenium) possible stage area behind wall? o (snd oofing problem!) �'° --', 1500 $ • Multipurpose — (dividable into two 50's) -Dining .Dancing -Parties -Meetings -Room divider - Portable lectern / . Roll -up projection screen- iiIi Uri ./ -Blackboards (portable /) r -e a g Room3 14) - tuficcoamodate 25 each. 500 0 each (up from 400 6) -Small conferences /meet s -Tack board •Four rooms in close proximity • Away from kitchen (one located near kitchen ?) °High windows (if any) to allow m- xi!,um w -11 space for furniture) •tchen- settling tvD 350 $ (4 , ' , di m. °Warming /serving foods °Coffee urn -Small freezer •Range -Oven •Refrigerator *Sink,(?) . Lockable cabinets keyed individually for rental K - pi, ;'4 *It 4 , liorm,. _ Arts & Crafts 1 ri,iq _ «l 1 M)0 d each. -Painting •Macram& -Drawing *Small crafts projects • Cutting /p ting projects r i t1AQ • Sinks'(w /diay trap) -Base cabinets '(' • 220 outlet for heavier equipment (kin ?. et f e� ?;. zParun o - aohommoda - 800 ' Comfortably furnished w /carpeting ar p,1 r Libry - 80 0 a. (provide for g owt owt ) • Stack areas •Reading area •Lo °Reception space w /reception desk /lockable files - % , , , ' / I'+' , ' °Displays /Exhibits Tack surfaces Xib bid !J J^p,a ,rk L - 900 g4 (too small-1800 (6) 1+ LL .Ping po ng �' P4'X - Pool 1 '{�•}- +I, LE Qom operate r • Po bal S 4, rnr all p at '�`" `°•AcQust ca c ontr o l ra 'Adjacen ato supervisory personnel ' Good wearing /easily cleanable floor surface- - High windows (if any), - avoid akage Appropt rikrfou I uses , -Miscellaneous •Custodial areas (indoor /outdoor cleaning supplies, mop sink, etc.) / 1'' , •Vending machine area - off lobby i -Telephone booths f '' � ;�r 1 •Storage for chairs /tables adjacent to meeting room areas '� L`�,r *Rental storage - approx. 3'x3'x3' - individually keyed 2' t 1 , ' � Toilet facilities - off lobby - as vandalproof as is possible 1 ,+ � * D rinking fountains - children's /adults; foot /hand operated �� •0utd acilities Olai i 0 , , 1 .Shuffleboard $ 40 , . l ei . e s ' • Volleyball 4' 4 °Amphitheater( e(0 � , Q *Tot lot w /swings /climbing bats (fenced -in area) ___-----) *VIII r , 7 • • Nature trails P ardening plots \ / of luir___ Parking /service access Facility to be designed to accommodate elderly, the handicapped, small children Building should be designed to eliminate summer heat gain and take advantage of winter sun. Wise use of glass throughout - (safety) Lockable storage for projectors, screens, P.A. equip., etc. AZ-Photo darkroom :g Directn offi / w/goodv , suPervisorY purposes Cal Multi- purpose room 3000 $ Multi- purpose room 1500 $ Conference /Meeting rooms 4 @ 400 $ 1600 $ Kitchen 350 $ Arts /Crafts rooms 3 @ 400 $ 1200 $ • Party /Social room 800 $ Library 800 $ Lobby 800 $ Activity room 1800 $ 11850 Corridors, storage areas, toilet facilities, etc. @ 35% 4148 15998 = 16,000 $ 16,000 $ x $35/$ = $560,000 plus equipment /outdoor facilities /sitework /fees - _ 4 i 0 _____„_ o-in - , 4pri d rti A vttfay r/ ri ,,,,,,uw 'rip. .-- a , II N Octccsi- Ak af, i . , — pp 0 (70 'IM" r i- v.,. , • _ I I VP" rb • - Mr rk yok --G20 '' A• r 1 ---ffitE- js , 1 11 4t491 AvAigid5- 1 et4/ if ,-,441,_ / 11 I , ite ,// , /ffkidet.,, f .i/ . --i, id./ ■ / a . . .Jieffie0-061,19 9 0, di # . 4 , ‘,.... a Fr i yr A 1 it , „. , / / 1 A la ■1 b ti, i l ' ' % / ar/_, CI f'fgSW Wr i/ A WI „ ) , , re, t A d/ ld ,..... 9 , 1 ,4 d r Pal 1 ..i i d i Y 1 \ , i iVirt • ■I I 1 k 4 I, i 1, — I up, vi"-4) ',v.- III ' rr A - — I l ' 1 ci •' ,_.,/ 1 I s , l 4 ,e,. . I • 4 A # -- P 1 "II ' # ‘11 1 /,;7401514 i Ii Sro‘ -■ ‘....■.' 6.1 A , • I _ 10 F n - ro iv 0 i #, ' la idt, *d , _. -Mr ( i ii Atimai PI 0 0 ,DN: ,, *V4V11 OA dae _ I A, OP • ii-rt - ' -: ' 1 P 0 , 41t i iormr, • I ' ....°J' 1 k ' — - . 0111 a CITY OF COLLEGE STATION . , , . P O S T O F F I C E B O X 9960 1 1 01 TEXAS AVENUE COLLEGE STATION, TEXAS 77840 September 22, 1976 MEMORANDUM TO: Community Center Committee FROM: Albert Pedulla, Chairman SUBJECT: Meeting Report Attached is a report of the committee meeting that reflects the salient points that were discussed. Please feel free to add any items you feel may have been omitted or bring to my attention items that should be clarified. cc: Lane Stephenson /0/) tf�l ej..) 4 , 1 CcOsi lam' � ' t ededie /0 /1f.5a c - g 471 -- . U s &ow eytkr ' 9W 5 etlilar 6f 2 4/ : - Icor 71744,A, 3 20 .6 • �• i � I� 4 �. c % r►.a) 673 34-111 Mead/ 221f too'F ��O�ht�C'c,'+� 1 Ic125 645 5 ` 1a in . 0'3 0774 1302.dalotte. tT. oZ 0 3 54-12 �'� 44 22 57 Community Center Committee Meeting Report DATE: 14 September 1976 PLACE: Pedulla Residence ATTENDEES: rms. Dozier, Hughey, Phillips, Ruesink Mssrs. Anderson, Stephenson, Pedulla PROCEEDINGS: • A proposed agenda was presented by Pedulla as follows: 1. Discussion re: proposed County Center 2. Discussion re: committee name change 3. Establishing timeframe within which committee should work 4. Format /extent of committee recommendations 5. Discussion of questionnaire results 6. Site selection Item 1 - County Center • A meeting was held on 3 September with County Commissioner Bill Cooley and architect Jack Cumpton. Committee representatives were Phyllis Dozier and Albert Pedulla. Also in attendance was Councilman Lane Stephenson. • Purpose - to coordinate county efforts with those at College Station to determine if proposed facilities could be complimentary so as to avoid duplication of facilities. • County has received $612,000 federal grant with matching funds toatling $1.2 million. • Original proposal to construct an animal showplace type facility has been revised due to the availability of a new rodeo facility. • Current plan is to construct convention type facility. • The grant stipulates a time frame of 120 days to prepare plans and specifications for bidding. • Approximately 30 -40 days have expired and the county expects to move as quickly as possible. • The specific types of spaces to be included in the facility have not yet been determined but current thinking suggests the construction of approximately 40- 45,000 square feet of sub - dividable convention space. • Since the county must move quickly, it was felt by the Committee that their approach could be monitored during the course of the development of needs for College Station's proposed facility. • While it was recognized that some facility duplication could possibly result, it was felt that user groups in Bryan and other areas within the county would make use of whatever facility the county builds. CONCLUSIONS: The committee will monitor the development of the county facility and take its approach into consideration in the development of the proposed College Station facility. Item 2 - Committee Name Change. • Due to the general misunderstanding that has emerged as a result of calling the proposed facility a "civic center" (which many people have come to associate with the Bryan Civic Auditorium) it was suggested that the name of the committee be changed to the "Community Center Committee ". CONCLUSIONS: Since it was felt that "Community Center" is more repre- sentative of the proposed facilities' function the name change was agreed to by acclamation. Item 3 - Time Frame • It was agreed that a time frame should be established so as to - assure that committee recommendation be presented to the City Council within a reasonable time span. It was agreed that a six month maximum time frame be established. Item 4 - Format /Extent of Recommendations • While the Committee was originally called the "Civic Center Site Selection Committee" subsequentclarification by the Council revealed that the Committee should make recommendations to whatever extent it was felt necessary in order to establish the needs of the proposed facility. CONCLUSIONS: A discussion of this matter resulted in agreement by the committee to deal with all aspects of the proposed facility including program development (types of spaces to be provided, recommended square foot areas, adjunct facility requirements, etc.) as well as the establishment of site selection criteria. Item 5 - Questionnaire • Responses from organizations requesting provision of space in the .proposed community center were received from twenty -six groups. • It was noted that some groups originally considered as potential users did not respond. • The tabulation of responses was received by Pedulla. It was indicated that the tabulation reflects the "range" of responses and that tabulation on an individual basis is available if desired. • It was pointed out that 4 types of spaces were requested: 1. Group meeting spaces (for various type group activities including meetings, games /recreation, exhibitions, music and stage presentations, banquets). 2. Arts and crafts work rooms. 3. Food preparation space. 4. Outdoor spaces. CONCLUSIONS: A discussion of the questionnaire led to the conclusion that the range of responses provided an adequate reflection of user needs to permit the committee to proceed. Item 6 - Site Selection In view of the fact that the City Council is currently negotiating the possible purchase of land that might serve as a site for the Community Center, the question was raised as to whether the Committee should address the question of site selection in its recommendations to the Council. CONCLUSIONS: It was agreed that site selection criteria should be established for use by the Council in determining the suitability of any potential site to accommodate the proposed community center. • In order to proceed with the next phase of the Committee's efforts two subcommittees were established. Site Selection Committee Committee Members - Jane Hughey, Chairman Judy Phillips -Program Committee Committee Members - Andy Anderson, Chairman Phyllis Dozier Luellen Ruesink • Other members of the Committee will be contacted and asked to serve on one of the subcommittees. • Each subcommittee will establish a time frame within which to operate. Periodic meetings of the entire committee will be held in order to coordinate subcommittee efforts. 11 �� ` CITY OF COLLEGE STATION POST OFFICE BOX 9960 1101 TEXAS AVENUE COLLEGE STATION, TEXAS 77840 October 21, 1976 MEMORANDUM TO: Mms. Dozier, Hughey, Garrison, Ruesink Messrs. Pedulla, Pina SUBJECT: Meeting of Program Sub- committee of Community Center Committee 1. The initial meeting of the sub - committee is being scheduled for 7:30 P.M., Wednesday, November 10 at the College Station City Hall. 2. As you know, the full committee's goal is to submit a final report to the City Council during its March, 1977 meeting. 3. Considering the holiday periods before us, and the need for full consideration of the entire committee, we need to get "rolling" on our assignment. 4. Therefore, come prepared for a work session. 1 would like to keep the number of meetings to a minimum and complete our portion of the assignment by the close of December. D. A. "Andy" Anderson, Chm., Program Sub - committee cc: Lane Stephenson Mayor Bravenec r \ \ . ,. ' /� , 1 / 2z? 2i 219 J t f' *El/ ,A2 ' ,..`,/, r 2,40-pm} ie/ / , . # , ,,,,,,,,,/_ , / del , i ; , eat .0 elt- r---..-444607 / _ _ _ fi,717) .,.■ , r 14/Z son %�i %s er No d/�Cli lorry �rvenec,� @S / , . / ��� •- l /erg -29K n & — 41/lidil) j^r/S` r Ai/ , ,, / e, , / A &thiftriti tio,114449,b , eg giviip;' "4- - -->iiieLie..00,e,,eade4ni _Lioviii,82144/0-daddial,/ /_,, ,., ied,e,y4 ,� y -Gfh �,epo- *if C it, sid-- Sia 5 .Ried , 4,.. 1 i I / + / ' C „ t i 1/!' /r�✓ Y ;dfd �'rt ��fitl e - q s VIAL r ezla 6 i t y ® c ki a • 4 Oe c�w 0T (Z , j/ ‘ Oiriw 14tinialze o urem i io )& amm iA 1?4: - r, t, ;Mr , 11 Or- - ,/ ■A 1 04 I g der gy 1( 4 0 _. c'ci �.: y. Library 500 iPe 24.; -1---7-------71::-1 ----------, Arfs &. 5016 I S ° Cre 0-2apv, 0,hass 1 Thrique6, V14 /-4 & V tome 6 arac-fs - f Wall. K eefi 11 ci ex s Genera( 54orgq(( :Javiciv g A-rfs 6 S-fo aqe Echibi tx 1" r ee eye. Sfa De 1 46 8 CntC+5 l s ©c a ecti VIct `! � v► � ' � oover`�t0h1 - 'I Use (C verb e ca `for ram Pear 014. L r H D/ 7 2 ? /9ss rwej t Noverriber 10 - d /, mie,epond Il • , r: „/, i / 44 ;'► - 1:Ott'�"i'r�w/ .! VIZ NOV Y,KP�i� ,C�'6,1 �.. IV t1 1 / �' , /, �eC 5e0i—ceivyn ynePtyl., ► s .Dec__ i it Java a/s eri .« L l ry e - � it AieJ CGt1�,�� 7a�.U'l� � , JOIVa r J 24 n `� rake ' !� _ ! i 1 ,1 �anuary 3 1 ,,, _ _ _ i, s5� mehf �a 79 ,,, , �' -0 " Fbbraary(C'oancil MeefIng) U a- eikairynctri fo presert ever -al) findings to Co etypti,Ak ti►QJ , a a >� " Oat s en ZbeW rut,' 77 4.' .« CITY OF COLLEGE STATION POST OFFICE BOX 9960 1101 TEXAS AVENUE A COLLEGE STATION, TEXAS 77840 November 11, 1976 MEMORANDUM TO: Mms. Dozier, Hughey, Garrison, Ruesink Messrs. Pedulla, nine SUBJECT: Meetings, Program Sub- couuuittee of Community Center Committee 1. The initial meeting of the sub - committee, as scheduled, was held at the College Station City Hall on November 10. Present were Dozier, Pedulla, Fitch and Anderson. Unfortunately, this was a poor turn -out. Fitch was an invited guest. Nonetheless, we proceeded with our meeting and established at least some goals to consider and hopefully resolve at our next meeting. 2. On the basis of inputs available, it was tentatively agreed that we need the following: a. Meeting Rooms (1) One for a meeting of 200 people, but which can be sub - divided into two 100 person rooms (2) Two 50 person rooms (3) Two 20 person rooms (Conference table type) b. Library (1) Perhaps an adjunct to the Carnegie library c. Kitchen (1) For meal preparation and catering d. Arts and Crafts (1) At least two rooms e. Exhibition Space (1) Provided by expansive lobby f. City Room (1) For what use the City may have. Perhaps a combination visitors center as well as director. - • g. Party Room (1) Perhaps better called a social room (2) Permanent use, a .lounge room (3) For people to get together h. Outdoor _ ^acilicias (1) Type yet to be decided upon 3. Our committee chairman, Pedulla, earlier submitted to you a summary of the imputs. Please review this in relation to the above cited needs. Also, please bring this summary sheet with you to our next meeting. Additionally, we received 5 additional 3;roup -needs reports. 4. Our next meeting is scheduled for Wednesday, December 1, at 7:30 P.M., in the College Station City Hall Conference Room. Please mark your calendar for this meeting now, 5. Hopefully we can resolve our basic needs at the December 1 meeting so that we can place such in the hands of others who can frame up a rough draft of a facility for us to reconsider and then pass it on to the full committee for further review. As you can appreciate, we have a deadline to meet. 6. Obviously, we did not consider such aspects as storage facilities, etc. While we can provide some input at our next meeting, this can best be left to the one who will draft a rough design. Yet, I realize some input is necessary by categories, such as.the location of the kitchen, proposed usage, etc. 7. At any rate, come prepared for a work session at our next meeting. D. A. "Andy" Anderson DAA • vlm Chairman, Program Sub - committee cc: Mayor Bravenec Lane Stephenson W. D. Fitch Xe S1/2tie"sor7 rea.2) Ph////) 57 po ie //ch <fane beughey Zec 141)).7 e t pr 6irryiew Piace /7W/ retemeageffi: foci Even kiesto( Perq /*/14z1 . _ 4 1.46l6d agbenk adjet2 Okv 7ir de6r ho 'ieze se/Ae 15/7,' , 752/2/9-4/, may rasoke Aisle /x/da(5 kfzi (3tier fr ciraV)/2 Pre.stio36 yoce M'. raleact,' ,s 4, 4 6- prececk 0/2 7`, taw /2gecis - 41 eatiyido7, 4rP over 05pineooe ti5r ,vqd 0 ra GMO —6h/de,/ 14 arch/kat .00 over 7 .- 113 � CITY OF COLLEGE STATION POST OFFICE BOX 9960 1101 TEXAS AVENUE COLLEGE STATION, TEXAS 77840 December 6, 1976 MEMORANDUM TO: Mms. Dozier, Hughey, Garrison, Ruesink Messrs. Pedulla, Pina SUBJECT: Meeting of Program Sub - committee of Community Center Committee 1. On December 1, a meeting of the committee was held at the College Station City Hall. Present were Dozier, Hughey, Ruesink, Pedulla, Anderson, Stephenson, Mims, Fitch, Vinzant and Steen. 2. The chairman invited Mims, Fitch, Vinzant and Steen with the over -all chairman's approval, so as to permit greater input from a cross - section of the public at this particular meeting. 3. Based on room needs as decided upon at our earlier meeting, each was reviewed as to need and requirements, One additional room was added, namely, a youth room. 4. Acknowledgement was made that our suggestions were tentative and could be revised at a later meeting. 5. At the conclusion of the evaluation the material was turned over to Pedulla for further refinement, following which another meeting of the sub - committee will be held to resolve the matter for submission to the full committee. 6. The writer is grateful for the imputs by invited individuals. c;• a te± D. A. "Andy" Anderson, Chm. Program Sub - committee cc: Mayor Bravenec Lane Stephenson Phillip Steen, Jr. Bill Fitch A. C. Vinzant Percy Mims