HomeMy WebLinkAboutShelter Management Plan 1960's SHELTER MANAGEMENT PLAN
SHELTER NO.
(Location)
ADDRESS
ORGANIZATION
I. Organization
A. The organization chart for this shelter is outlined in
Appendix A.
II. Command and Control
A. The Management Staff (in order of succession) and their functions
and responsibilities are:
Position Name Principal Duties
Shelter Manager Responsible to the local
director of civil defense.
Exercises complete author-
ity for the administration
of the shelter and its oper-
ations. Develops in- shelter
rules, organization, operating
procedures, and schedule of
operations.
Deputy for
Operations Responsible to the Shelter
Manager for the planning
direction and conduct of
the following shelter functions;
feeding, sleeping, health and
sanitation, communications,
radiological defense, and
safety (fire, police, and
rescue). Provides technical
aid to the Deputy for Infor-
mation & Training in conduct-
ing training courses for
shelter staff and shelterees.
Deputy for Infor-
mation & Training Responsible to the Shelter
Manager for planning and con-
ducting training programs and
group activities. Responsible
for directing a flow of appro-
priate information to the shel-
terees.
Deputy for Supply
& Maintenance Responsible to the Shelter
Manager for planning and direct-
ing supply and maintenance activi-
ties.
1
B. The first staff officer in the shelter takes charge until
succeeded by a superior authority. In the event designated
officers fail to appear, emergent leadership shall take
charge. The first person in charge shall designate individuals
to assist management as required. Emergent leadership should read
and study the "Guide for Community Fallout Shelter Management'
located with the shelter supplies.
2
SHELTER ENTRY
Immediate Actions - Preattack
It may not be possible to accomplish the following actions in the
order shown; however, it is of the utmost importance that they be accomplished
as early as possible during the entry phase.
1. Make all shelter areas in the facility accessible. (See
Appendix D)
2. Assign early arrivals at shelter entrances to control movement
into shelter and count shelterees.
3. Prohibit shelterees from bringing bulky non - survival items into
shelter.
4. Call for qualified medical personnel to volunteer their services.
5. Assure that medical supplies are available and direct medical
personnel to set up a sick bay.
6. Assign a person to man communications equipment.
7. Direct shelterees to assume blast positions in the center of
the shelter.
8. Eliminate potential fire hazards.
9. Check supplies. (See Appendix D for location)
10. When planned capacity is reached divert additional shelterees
to other shelter areas in immediate vicinity that have not reached
planned capacity. (See Appendix G)
11. Turn off electric circuits number located
12. Turn off water valves located marked with (Color)
tags.
13. Turn off steam valves marked with (color) tags.
14. Move unnecessary items outside of shelter area.
Attack Actions
1. Make inspection to determine facility damage and fire hazard
and observe outside conditions.
3
2. Report the following to control:
a. Direction of mushroom cloud.
b. Estimated distance to cloud.
c. Extent of blast and fire damage to this facility.
Orientation
1. Introduce the shelter management staff and explain their re-
sponsibilities and functions.
2. Explain the protection capability of the shelter.
3. Explain food and water situation.
4. Explain the organization and management structure.
5. State policies pertaining to the retention and protection
of personal possessions.
6. Stress the interdependency of the shelterees and the need
for their cooperation for the common health and welfare.
7. Issue instructions for the use of facilities.
8. Explain the duties and responsibilities of unit, section
and division leaders.
Registration
1. Distribute Shelteree Information Forms (Appendix C) to each
family group and unaccompanied person.
2. Assist in the preparation of Shelterees Information Forms as
necessary.
3. Collect Shelteree Information Forms.
Operations
1. From the Shelterees Information Form:
a. Ascertain useful skills and interests.
b. Make work assignments.
c. Determine sleeping arrangements.
d. Determine special requirements.
e. Maintain statistics.
f. Provide data for possible post shelter use.
g. Identify persons needing special care.
4
2. Organize shelterees into units of ten (10) each and have
each unit select its leader.
3. Assign sleeping areas, operating service areas, etc., in
accordance with Appendix D.
4. Fill existing staff vacancies (team Leaders) by selecting the
best qualified shelterees.
a. Instruct the new staff in their duties.
b. Introduce them to the shelterees.
5. Direct Team Leaders to select the best qualified individuals
to serve on teams.
6. Direct Team Leaders to meet with their team members and
determine the best way to perform assigned tasks.
7. Have Team Leaders brief the management staff on how they
propose to implement their tasks and the recommendations they have
for rules and regulations concerning their activity.
S. Based on the decision of the Shelter Manager as to rules to be
put into effect, brief shelterees on all team functions, procedures, and
rules pertaining thereto.
9. Select and acquaint an advisory committee with its functions.
Routine Operations
1. Provide information Control Center regarding the
condition and needs of the shelter and the health and welfare of the
shelterees.
a. The initial report shall cover the following:
(1) time of shelter activation.
(2) time of reaching planned capacity.
(3) condition of the shelter.
(4) number of shelterees.
(5) supply situation.
b. Subsequent reports shall cover the following:
(1) condition of the shelterees; health, morale, special
requirements, etc.
(2) radiological monitoring data.
(3) supply situation.
5.
(4) special problems or situations.
(5) anticipated temporary emergence from the shelter.
(6) anticipated deactivation of the shelter.
2. Establish and maintain a schedule of operations.
3. Maintain a detailed log of operations (Appendix E).
4. The functions of the shelter teams are located in Appendix F.
5. Supervise the activities of the management staff team leaders,
and unit leaders.
6. Conduct routine meetings with the above to assure effective
operations.
Shelter Emergence
A. Temporary- When authorized by the Civil Defense Director
or other competent authority, direct or permit temporary emergence for:
1. Radiological monitoring.
2. Replenishment of essential supplies from nearby sources.
3. Movement of seriously ill and injured to nearby hospitals.
4. Morale purposes.
5. Community rehabilitation projects.
B. Permanent- When authorized by the Civil Defense Director
or other competent authority close the shelter when:
1. Danger no longer exists from fallout.
2. Shelterees may move safely to their destination
3. Shelterees can return to their homes.
4. Lodging is available for those whose homes are not habitable.
5. Hospitalization is available for those requiring medical care.
C. In the absence of communications with the Emergency Operating
Center or other local control points, the Shelter Manager will utilize
the technical advice of the Radiological Team to determine whether it is
safe to permit temporary or permanent emergence.
6
LIST OF APPENDICES
A. Shelter Organization Chart
B. Supplies
C. Shelterees Information Form
D. Shelter Floor Plan
E. Shelter Log
F. Team Functions
G. Map of Area
H. Daily Schedule
I. Instructions for Immediate Actions
7
APPENDIX A
SHELTER ORGANIZATION CHART
Administrative Shelter Manager (1) Advisory
Clerk Committee
Deputy for Infor- Deputy for Maintenance
mation & Training Deputy for Operations and Supply
(3) ( (4)
Training Radiological Defense Supply
Information Communications Maintenance
Religious Safety (Fire, Rescue
Affairs and Police)
Recreation Health & Medical
Feeding
Sleeping
Sanitation
NOTE: Numbers in parenthesis indicate line of succession.
8
APPENDIX B
SUPPLIES INVENTORY
Location of the following has been posted on the Shelter Floor
Plan, Appendix D.
Item
Biscuits (number of cases )
Water (number of drums filled )
(number of drums not filled )
Sanitation Kits (Type )
Medical Kits (Type )
Radiation Kits ( )
Additional Items
9
APPENDIX C
TEACHING
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10
PERSONAL RECORD BY EXPOSURE TO RADIATION
DATE TIME 24 HOUR EXPOSURE TOTAL RADIATION TO DATE
PERSONAL MEDICAL RECORD
DATE COMPLAINT DIAGNOSIS TREATMENT
MISC. INFORMATION OR RECORDS
NOTE: Each shelteree should be issued similar forms, and be instructed
in its use and purpose.
11
APPENDIX D
SHELTER FLOOR PLAN
This appendix should consist of a sketch of the shelter area.
The sketch supplied by the architects- engineers during the shelter
survey would be sufficient. The following information should be
posted on the sketch:
1. The limits of the shelter area.
2. Protection factors of the shelter area and surrounding areas
in the facility.
3. Location of various types of equipment including communications.
4. Location of shelter supplies in the shelter area.
5. Location of shelter supplies in other parts of the facility.
6. Location of potable water throughout the facility.
7. Shelter floor plan layout including service areas and
recommended sleeping arrangements.
8. Ventilation equipment and machinery.
12
APPENDIX E
SHELTER LOG
Shelter No. Date
Shelter Manager Page
Time
Incident Action Taken
13
APPENDIX F
Functions of the Shelter Teams
1. The following check lists are provided as specific guidance
for each of the team leaders to assure effective team operations.
2. The Shelter Manager and the Deputies should familiarize
themselves with these duties so that team operations can be effectively
supervised.
3. A copy of the check list should be issued to the appropriate
team leader for his use.
4. Upon familiarizing himself with his team's activities, each
team leader should brief management as to how he intends to have his
team accomplish these tasks.
5. After management determines how each team can best accomplish
its tasks under existing conditions, each team leader should then brief
and train team members as to how their tasks are to be accomplished.
6. Deputies for information and training, Operations, and Supply
and Maintenance should provide the primary supervision with overall
supervision being provided by the Shelter Manager.
7. Every attempt should be made to resolve any differences,
conflicts, and problems at the deputy level with the Shelter Manager
being the final authority.
14
Administrative Clerk
1. Assist Shelter Manager with the details of shelter management.
2. Distribute, collect, classify and file Shelteree Information
Forms.
3. Perform secretarial duties for the staff.
4. Under the direction of the Shelter Manager, keep a chrono-
logical log of all events that occur in shelter.
15
Information Team
1. Check administrative supplies.
2. Establish a schedule for the release of information to the
shelterees.
3. Select an individual to prepare daily announcements.
4. Select an individual to read the daily announcements.
5. Maintain a log of operations.
6. Coordinate with training team to determine how information
team may assist training team in accomplishing its mission.
7. Explain to shelterees, in the beginning, how information is to
reach their shelter and how it is to be disseminated.
16.
m, a; ning Team
1. Check training supplies and equipment.
2. Coordinate with various teams to determine skills training
to be accomplished.
3. Determine class size and training area or areas.
4. Develop a training schedule for a two week period.
5. Develop a training program appropriate for the following
period of shelter occupancy:
a. Shelter entry and early stages of shelter stay.
b. Routine phase of shelter stay.
c. Preparation for emergence.
Recreation Team
1. Check recreation supplies available.
2. Establish a schedule of recreational activities for a two
week period in this shelter.
3. Determine the entertainment capabilities of the shelterees.
4. Determine the recreational interests of the shelterees.
5. Determine the type and extent of activities permissable
within your individual facility.
Religious Affairs Team
1. Plan a non denominational religious program on a permissive
basis, in accordance with the wishes of the shelterees.
2. Establish a quiet period each day for individual worship
by those wishing to do so.
3. Establish a religious counseling service if qualified
religious leaders are in shelter.
19
Feeding Team
1. Check food and water supply. (Both that which was supplied to
shelter and that which was brought into shelter.)
2. Determine daily ration of food and water based initially
on a two week shelter stay. Provisions based on 10 000 calories or
5 pounds of biscuits per person per two week stay and one quart of water
per person per day.
3. Establish feeding areas and assign personnel to issue rations
for the first three meals, making daily assignments thereafter.
4. Establish a feeding schedule and the amount of rations to be
distributed.
5. Establish ration distribution procedures.
6. Brief team members on distribution procedures.
7. Coordinate with health team on the food and water handling
and distribution procedures.
8. Keep management informed daily of the quantity of food and
water on hand.
9. Maintain a log of operations.
10. Check water drums to prevent leakage and contamination.
11. Establish procedures for the feeding of infants, young
children, sick and injured.
12. Determine shelterees' needs for special foods.
13. Determine availability of such special foods among shelterees.
14. Develop a system to assure that all those who require special
foods receive them.
20
Radiological Team
1. Inventory radiological instruments.
2. Give instruments operational check.
3. Discuss and evaluate training of team members.
4. Familiarize team members with instruments.
5. Establish a radiological log indicating the following:
a. Arrival of fallout.
b. Dose rate every hour for the first 24 hours.
c. Dose rate every hours after the first 24 hours.
d. Accumulated dose in shelter.
6. Establish a duty roster for taking readings.
7. Upon arrival of fallout, monitor the shelter area for "hot
spots" and report these to the shelter manager.
8. Check to see that doors, windows, or other openings in the
facility are closed during fallout deposition.
9. Monitor all personnel entering shelter after fallout starts
to determine if they are contaminated.
10. Monitor all food, water, and equipment brought to shelter
after fallout arrival to determine if they are safe to use.
11. Insure that all persons who have performed outside missions
in contaminated areas follow protective actions outlined.
a. Before entering shelter area, brush shoes and shake or
brush clothing to remove contamination.
b. Go to a pre - selected location in the shelter.
c. Monitor the clothing after brushing and shaking to determine
if further decontamination is necessary.
d. Remove and store all outer clothing in an isolated location
if contamination is still too high.
21
e. Wash, brush. or wipe thoroughly contaminated portions of
the skin and hair being careful not to injure the skin.
f. Monitor the contaminated portions of skin and hair to determine
need for further decontamination.
12. Inform shelterees as to the purpose and importance of the
equipment and the operating personnel.
22
Health and Medical Team
1. Check supplies and equipment.
2. Establish sick bay area.
3. Establish sick call.
4. Establish a method to provide medical assistance at times
other than sick call.
5. Develop health, hygiene and environmental rules.
6. Maintain medical records.
7. Develop a system to control medical supplies.
8. Develop a plan for caring for shelterees with contagious
disease.
9. Check water for potability and food supplies brought into
shelter for edibility.
10. Coordinate with the training team to insure that shelterees
receive instruction in Medical Self Help and preventative measures such
as hygiene and sanitation.
11. Impress upon shelterees the importance of good health and
medical care during a shelter stay.
23
Safety Team
1. Check for fire fighting, maintenance of law and order, and
rescue equipment.
2. Establish 24 -hour safety watch.
3. Establish in- shelter fire and safety rules and regulations.
4. Develop a system of fighting or controlling fires.
5. Establish a system of control of personal property.
6. Develop an emergency escape plan to be used in the event of
fire or other emergencies.
7. Develop procedures for the control of the decontamination
area.
8. Drill shelterees on the emergency escape plan.
9. Determine and mark emergency exits.
10. Instruct shelterees in safety precautions, fire prevention,
and accident prevention.
11. Collect all battery - powered radios for use by communication
team.
24
Sanitation Team
1. Check supplies and equipment.
2. Locate latrine area and set up sanitation kit.
3. Establish rules and regulations for the use and maintenance of
the latrine facilities.
4. Establish procedures for keeping shelter area clear.
5. Establish personal hygiene rules.
6. Coordinate activities with the Health and Medical Team.
7. Instruct shelterees concerning the continuous need for strict
sanitation standards.
25
Communications Team
1. Locate the communications center in an out -of -the way area.
2. Establish and maintain a communications log.
3. Restrict out -going communications to essential information
as determined by the Shelter Manager.
4. Monitor radio receiver continuously and log all information
for referral to the Shelter Manager.
S. Receive messages by telephone and refer to Shelter Manager
6. As directed by the Shelter Manager transmit messages by
telephone to the Emergency Operating Center, Telephone
Number
7. Establish a uniform methods of answering incoming telephone
messages.
8. Establish security measures for information received over
telephone.
26
Sleeping Team
1. Assign sleeping areas according to a floor layout plan.
Changes may be made if necessary.
2. Assign sleeping equipment and bedding as necessary to meet
the needs of the shelterees.
3. Establish a sleeping schedule.
4. Establish a system for the removal and storage of sleeping
equipment during non - sleeping hours.
5. Provide for at least the normal amount of sleep for all
shelterees - if at all possible.
27
Supply and Maintenance Team
1. Receive and inventory supplies and equipment brought into
shelter.
2. Maintain a running inventory of all supplies and equipment.
3. Establish procedures for checking out supplies and equipment.
4. Maintain shelter equipment and supplies.
28
APPENDIX G
Map of Area Surrounding Shelter
This appendix should consist of a map of the area surrounding
the shelter. The following information should be posted:
1. This shelter
2. Other shelters in the vicinity
3. Retail food outlets
4. Drug stores
5. Hardware stores
6. Emergency Operating Center
7. Other control points or command posts
29
APPENDIX H
Sample Daily Schedule
Each shelter should establish a schedule for performing its routine
functions. This schedule will vary from shelter to shelter depending on
the floor layout, sleeping and feeding methods approved procedures etc.
The following sample daily schedule is a general guide for daily activities
in a medium -sized shelter where food will be distributed three times daily
and shelterees will sleep at the same time rather than in shifts.
Variations, of course are endless and the final schedule for
each shelter population will have to be tailored to its individual
characteristics and desires. The major purpose of this sample is to
suggest that a schedule is vital to organizing and operating a shelter
with any semblance of order and control.
30
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0 a 0 0 .0 0 0 0 4 - 1 •r1 0 0 0 . 4 - 1 0 0 0 4 - 1 . 1 0 0 4 - ) 0 }a cn o -o •I u v •H 0 a) E a E a E bo 4J 7
Q.) 0 a •r1 f~., a (1.1 •1 C as a) •r1 0 co 0 7 }.1 a •r1 •rl 0 7 JJ o 7 4 - 1 0 •r1 3-1 •r1 3-1 •,-1 •■-1 7 0
C7 E C L ' aJ a E w +J a) 4 J a' aJ a a.J Z O• 0 J-J •o m cr w 4 o" w H +- f=1 H [Z 4-1 ,- o .0
0 0 0 0 0
0 O 0
O M O M O O O O O cl O
M O M
• • .. r--t
H � I� O o CO CO 0\ ON H ■-.1 ■a
33
APPENDIX I
INSTRUCTIONS FOR IMMEDIATE ACTION
The following is a recommended placard giving immediate
instructions to the first arrivals at the shelter. It can assist
trained shelter management and /or emergent leadership. It should
be placed in a conspicuous place in the shelter area.
IMPORTANT
1. Get the Shelter Management plan located with the
shelter supplies
2. Assign people to stand at shelter entrances and count
the people who enter shelter.
34