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HomeMy WebLinkAbout2 How to Use Project HOLD21 HOW TOProject HOLD The Project HOLD Archives are organized through a series of folders. These instructions will help you navigate them: SEARCH BAR: If you know the exact title of the file, this will bring you directly to the record. If you do not know the exact title, entering keywords will result in a list of potential matches.“ADVANCED” OPTION: Helps to further refine your search. Clicking on this pulls up a "Customize Search" menu on the left. It provides a list of fields that you can select from to add additional parameters and search within selected areas. Browse our collection by clicking on a folder to display any files or subfolders that it contains. A chain below the search bar lists the location of the file you are currently in. You can navigate back to previous folders or the main Project HOLD folder by clicking on their title within the chain. THUMBNAILS on the left can be scrolled through to preview the entire document at a glance. TOOLBAR: Scanned images can be zoomed, rotated, or saved using the options on the toolbar above. METADATA includes information about each document, such as file name, date, donor, etc. Some records include annotations, which are marked by a yellow note icon over the document images and can be accessed through the tab to the right of the metadata tab. DOWNLOAD OR PRINT A DOCUMENT “VIEW PLAIN TEXT”: Each image or page will have simplified text at the top, generated by the database system that Project HOLD uses. Selecting “View images” will revert to the scanned images. If a document has trouble loading, often seen as white or blank blocks on the scan, adjust the image by selecting "fit height" or zooming out until you reach a compatible resolution. Project HOLD continues to grow and add material. To keep up with new records and make improvements, it is subject to change and reorganization. If you have any questions, please reach out to the City of College Station Historical Records Archives by calling 979-764-3491 or emailing heritageprogram@cstx.gov. 33BBBB th th How to Use Project HOLD The Project HOLD Archives are organized through a series of folders. These instructions will help you navigate them:  A search bar at the top will allow you to search for keywords or titles of files. If you know the exact title of the file, searching for it will bring you directly to the record. If you do not know the exact title, entering keywords will result in a list of potential matches.  If you would like to further refine your search, there is an “Advanced” option to the right of the search bar. The “Customize Search” drop down menu on the left has a list of fields that you can select from to add additional parameters and search within selected areas of the files.  Browse our collection by clicking on a folder to open it. This will display any files or subfolders that it contains. A chain below the search bar lists the location of the file you are currently in. You can navigate back to larger folders or the main Project HOLD folder by clicking on their title.  Clicking on a file will open that record with a thumbnail preview, scan of the document, metadata, and any available annotations. The thumbnails on the left can be scrolled through to preview the entire document at a glance. Scanned images are at the center, which can be zoomed, rotated, or saved using the options on the toolbar above. Clicking on a thumbnail will automatically scroll the document to the selected page. The metadata on the right includes information about that document, such as file name, date, donor, etc. Some records include annotations, which are marked by a yellow note icon over the document images and can be accessed through the tab to the right of the metadata tab.  If a document has trouble loading the scanned image, adjusting the zoom can help find a more compatible resolution for viewing on your device. This often presents as white or blank blocks on the document, which are resolved by zooming out or changing view to “fit height”.  To download or print a document, click on either the download or printer icon in the toolbar above the scanned images. Documents may have either or both icons, and either can be used to create a pdf file for use. When the printer icon is selected, an additional window opens that allows you to choose which pages you would like.  Documents can also be viewed as plain text if that is preferred. This can be selected by the “View plain text” option on the toolbar above the images. You will still be able to scroll through the document, but each image or page will have simplified text at the top. This option is generated by the technology that we use and not reviewed by staff, so some errors may be present. Selecting “View images” will revert to the scanned images. Project HOLD continues to grow and add material. To keep up with new records and make improvements, it is subject to change and reorganization. If you have any questions, please reach out to the City of College Station Historical Records Archives by calling 979-764-3491 or emailing heritageprogram@cstx.gov.