HomeMy WebLinkAboutJune 13, 2001Management Team Minutes
City Hall Training Room
June 13, 2001
8:15 a.m.
AGENDA ITEMS
New Items:
1. United Way (Peggy)
2. CISM update (Julie/Ralph)
3. Purchasing Manual Changes (Cheryl)
4. Strategic Plan (Tom)
5. Budget (Tom)
6. Annexation Plan (Tom)
7. ICMA Best Practices Recognition (Glenn)
8. Process and Other Issues (Olivia)
9. Health Care Proposal (Julie)
10. Agenda Planning Calendar (Tom)
11. Other
1. United Way: Peggy Caliham and Debbie Eller announced the beginning of the 2001 United
Way campaign. They gave an overview of the campaign and discussed what the City's goal for
2001 will be. The consensus of the mgt. team was to set the goal of at least 50% employee
participation and a total donated amount of $40,000 for the 2001 campaign. Departmental
representatives should give employees the opportunity to volunteer to donate instead of making
them feel pressured to do so.
2. CISM update: Julie O'Connell, HR Director, informed the team of upcoming critical incident
stress management training that will be held July 12-13. Employees are encouraged to sign up
for the 2 -day basic course. The cost of the training is $77.00, half will be billed to the
department of the attending employee and half to Human Resources. CISM work is done strictly
on a volunteer basis, employees will not be paid for work they do outside of regular business
hours.
3. Purchasing Manual Changes: Rescheduled for June 20th meeting.
4. Strategic Plan: Tom Brymer, City Manager, informed the team that if they have not submitted
their strategic pan implementation plans to the Office of Budget and Strategic Planning then they
need to get them in immediately. The goal of the OB&SP is to finish a draft of the plan by June
20th. Jeff Kersten stated that some of the plans have too many milestones and that analysts may
be contacting directors to discuss any revisions that were made to submitted plans.
5. Budget: Tom informed the team that revenue growth ahs dropped and that the Proposed
General Fund Budget for FY02 is currently low on revenue. This will cause departments to
make decisions on priorities in the new budget. There will not be as much money for SLA's this
year. He stated that directors should enter budget meetings with the notion that funds could be
cut. Tom reminded the team that the Council has discussed a possible tax increase to fund
capital projects and the operation and maintenance cost associated with them. To generate
significant savings the number of unfilled positions, salaries and benefits must be examined.
OB&SP will review the city's replacement schedules to determine if any costs can be cut.
6. Annexation Plan:
7. ICMA Best Practices Recognition: Rescheduled for June 20th meeting.
8. Process and Other Issues: Olivia Burnside reported that there are a couple of issues regarding
e -signature software. The software can only be used with items going through computers with
the software. Other computers will not verify the authenticity of the document. Also, when
submitting items signed with the approveit software the document should not be changed prior to
sending it out without being signed again with e -signature. If you are having problems with this
contact MIS for assistance.
9. Health Care Proposal: Julie O'Connell presented the proposed changes to the healthcare plan.
The proposed changes include making non -preferred service deductibles higher to discourage
use of these providers, a $100 deductible or pay 20% of all prescription costs, increased
dependant premium, and an employee paid premium. The team discussed the options for the
current healthplan and the consensus was to follow HR's proposed changes.
10. Agenda Planning Calendar: No changes made.
11. Other:
➢ Steve Beachy: PARD has hired a new recreation superintendent.