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HomeMy WebLinkAboutMay 23, 2001Management Team Minutes Council Chambers May 23, 2001 8:15 a.m. AGENDA ITEMS New Items: 1. 2002 Budget (JefJ) 2. Discussion of Risk (Charles) 3. Turnover Report (Julie) 4. Healthplan Update (Julie) 5. Review Agenda Planning Calendar (Tom) 6. Other 1. 2002 Budget: JeffKersten, OB&SP Manager, informed the team of that his office is in the process of reviewing departmental base budgets. When reviewing budgets analysts will review trends to determine line items that can be reduced without having an adverse impact on the departments ability to provide service. Budgets are being cut due to flat sales tax revenue and to free up resources for SLA's. This will also allow departments to justify expenditures to Council while showing that we are working to reduce spending. The reduction of these line items should also give additional credibility to the gainsharing program by showing that the budget is not padded to make gainsharing higher. Tom Brymer, City Manager, stated that several months ago Mark Smith, Public Works Director, reviewed the fleet funding and inventories and the CMO/OBSP will review fleet funding in departments to free up additional funds. That money may not go into SLA's but to cover other costs such as healthcare. John Woody, Public Utilities Director inquired about increasing energy costs and Jeff responded that target budgets were increased in an attempt to cover the increase. Linda Piwonka, OTIS Director, inquired about skills increases and Julie O'Connell responded that skills pay was increased to 3.5% (from 3.0%) and that an employees cannot receive more than 2 skills increases per fiscal year. Linda Stated that departments should review their computer inventory and determine what machines do not need to be replaced to reduce the amount of money going into the replacement fund. 2. Discussion of Risk: Tom Brymer, City Manager, informed the team that he will be reviewing the vacant risk manager position to determine how to increase the efficiency/productivity of the position. Charles Cryan, Fiscal Services Director, presented feedback he received regarding what departments want from the position. They included a safety plan, claims processing, workman's comp admin, safety training. The team discussed the position and decided that safety training and insurance claims admin were the most important services of Risk and that we need them to increase work with the City's third party administrator. The team discussed making changes to risk including doing away with the risk manager and making risk a function of human resources but decide to retain the position and attempt to attract a person with insurance experience. The department will also be restructured to provide/administer additional safety training programs to City departments. If a qualified candidate cannot be secured then the issue will be revisited. 3. Turnover Report: Julie O'Connell, HR Director, reported on employee turnover within City departments during the past 6 months. Employee turnover dropped from 17% to 14% over the past 6 months. Turnover has improved to match other cities our size and fewer employees are leaving for pay reasons. Julie anticipates turnover to remain stable due to the number of people eligible for retirement. 4. Healthplan Update: Julie O'Connell reported on the status of the healthcare insurance. She reported that the City would need a significant decrease in claims to keep the fund stable. TML stated that costs will increase in the next 3-5 years and recommended getting rid of the office co - pay to improve the financial condition of the insurance fund. Employees need to be informed of the preferred lab provider because it helps save the City some money. The preferred providers are Lab One, Scott and White, Lab Corp, and clinical pathology. Julie recommended that Susan Smith of TML visit the mgt. team to discuss our choices with regards to healthplan options. The team instructed Julie to schedule meeting with Susan Smith. 5. Review Agenda Planning Calendar: Tom Brymer reviewed the calendar and items were added, deleted and rescheduled. 6. Other: ➢ Electronic Signatures: MIS is working on making the electronic signature software functional to all directors. The team will revisit the topic to determine when directors will be required to sign coversheet electronically. ➢ Groupwise: Linda Piwonka informed the team that everyone needs to follow the direction of an email sent out by Eric Bodholt regarding setting on groupwise. If the changes are not made then others may be able to read and write from you email. Direct any questions to MIS.