HomeMy WebLinkAboutApril 25, 2001Management Team Minutes
Council Chambers
April 25, 2001
8:15 a.m.
AGENDA ITEMS
New Items:
1. Strategic Plan Update (JefJ)
2. Internal Survey (Jeff)
3. Flextime Policy (Julie)
4. Broad Topic Discussion (Tom)
5. Other
1. Strategic Plan Update: Jeff Kersten, OB SP Manager, distributed the Strategic Plan '01 status
report and milestone tracking calendar. Most of the milestones for the fist 6 months have
been completed. There are some incomplete milestones from February, and Jeff requested
that directors review them and report any reasons for them not being complete. Tom Brymer
stated that this info needs to be reported to Jeff or Dana as soon as possible so that it can be
added to the Council workbook for the Strategic Planning retreat. During the retreat the
focus is going to be on the strategy level instead of implementation plans. The focus at the
retreat will be long-term visions. Jeff and Dana have been rewriting the strategies to mirror
the format that was discussed at the Mgt. Team retreat. Tom encouraged the team to review
the newly formatted strategies to see if they meet requirements. Jeff stated that there are a
couple of strategies in the plan that are actually written as implementation plans, which
should be avoided at the retreat.
Steve Beachy, PARD Director, stated that there are some strategies that have been completed
(reports and studies) that have resulted in work that has not been completed that need to be
kept alive until full completion. Tom informed the team that we nee to keep working on
these items and that staff needs to go into the retreat with a good faith effort and not be afraid
to take on any extra work it might produce.
2. Internal Survey: Jeff Kersten reported that the internal survey will be kicked off this week.
The survey will be sent to directors for distribution to the chosen employee. The sample
being survey will include 175 city employees from all levels of every department.
Results are due in the OBSP no later than May 4th.
3. Flextime Policy: Julie O'Connell, HR Director, returned the topic of flextime to the Mgt.
Team for discussion because some employees have requested it be added to the EIC agenda
for the next meeting. The Mgt. Team decided in a past meeting to allow flextime only in
those instances where it required due to organization or City related reasons (no personal
flextime). The team concurred that the policy should stand as written.
4. Broad Topic Discussion:
Concorde California Mgt Tool: Tom asked the team if they thought that our City's
Comprehensive plan should be organized to act as an overall management tool. The question
is how to tie finance and HR into the plan.
NFPA Proposed Fire Standards: The NFPA is currently debating standards that would
change the truck/response standards to include large truck crews and shorter response times.
If these changes are made and adopted in Texas it could cost the City $9-11 million to
become compliant. David Giordano, Fire Chief, will observe the situation and report the
results.
5. Other:
Monthly Skills Increase Report: Julie O'Connell distributed the monthly skills increase
tracking report. The report showed that the number of new skills increases has dropped and
is beginning to level off as predicted.
Travel Meal Policy: Tom requested that this be sent out for employee signatures and be dated
for tracking purposed.
Election: Tom stated that if City Council candidates ask directors for information they should
comply with the request. If they feel uncomfortable releasing the information the item
should be referred to Tom.