HomeMy WebLinkAbout05/13/2024 - Regular Minutes - City CouncilCCM 051324 Minutes Page 1
MINUTES OF THE CITY COUNCIL MEETING
IN-PERSON WITH TELECONFERENCE PARTICIPATION
CITY OF COLLEGE STATION
MAY 13, 2024
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
John Nichols, Mayor
Council:
Mark Smith
William Wright
Linda Harvell
Elizabeth Cunha
Bob Yancy
Dennis Maloney
City Staff:
Bryan Woods, City Manager
Jeff Capps, Deputy City Manager
Adam Falco, City Attorney
Leslie Whitten, Deputy City Attorney
Tanya Smith, City Secretary
Ian Whittenton, Deputy City Secretary
1. Call to Order and Announce a Quorum is Present.
With a quorum present, the meeting of the College Station City Council was called to order by Mayor
Nichols via In-Person and Teleconference at 4:00 p.m. on May 13, 2024, in the Council Chambers of
the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
2. Executive Session Agenda.
In accordance with the Texas Government Code §551.071-Consultation with Attorney and §551.074-
Personnel, and the College Station City Council convened into Executive Session at 4:01 p.m. on May
13, 2024, to continue discussing matters pertaining to:
2.1. Consultation with Attorney to seek advice regarding pending or contemplated litigatio n, to
wit:
Shana Elliott and Lawrence Kalke v. City of College Station, et al., Cause No. 22-001122-CV-
85, in the 85th District Court, Brazos County, Texas; and
City of College Station v. 47 Oaks, LLC, Cause No. 626-CC, in the County Court at Law No.
2 of Brazos County, Texas; and
SOAH Docket No. 473-22-2464 and PUC Docket No. 52728 – Application of the City of
College Station to Change Rates for Wholesale Transmission Services; and
Cynthia Hopkins & Geoffry Hopkins v. City of College Station, Cause No. 23-002880-CV-85
in the 85th District Court, Brazos County Texas.
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CBL & Associates Management, Inc. v. City of College Station, Cause No. 23-003159-CV-
85 In The 85th District Court, Brazos County Texas.
City of College Station v. POM-College Station, LLC and Wells Fargo Bank, National
Association, Cause No. 628-CC, in the County Court at Law No. 1 of Brazos County, Texas.
City of College Station v. Clarke and Wyndham, Inc., Real Alchemy, L.P., Real Alchemy 1,
L.P., JPJ Investments, a Texas General Partnership, Cause No. 629-CC, in the County Court
at Law No. 1 of Brazos County, Texas.
2.2. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline,
or dismissal of a public officer; to wit:
City Manager
Council Self-Evaluation
3. The Open Meeting Will Reconvene No Earlier than 6:00 PM from Executive Session and City
Council will take action, if any.
Executive Session recessed at 6:00 p.m. No action was taken.
4. Pledge of Allegiance, Invocation, consider absence request.
5. PRESENTATION - PROCLAMATIONS, AWARDS, AND RECOGNITIONS.
5.1. Proclamation proclaiming May 21, 2024 as Dedication Day for Tomb of the Unknown
Soldier Never Forget Garden Veterans Memorial.
Mayor Nichols presented a proclamation to the Never Forget Garden Executive Committee
recognizing May 21, 2024 as Dedication Day for Tomb of the Unknown Soldier Never Forget Garden
Veterans Memorial.
6. Hear Visitors Comments.
Joe Hegwood, College Station, came before Council regarding a citizen petition supporting the
funding of the Parks and Recreation department’s plan to convert the Bachmann Park tennis courts to
pickleball and expand other pickleball facilities in the city. According to Mr. Hegwood, most cities,
like College Station, are planning but are lagging behind in the development of pickleball facilities
because of the sports growth.
Mark Burris, College Station, presented to the Council with suggestions for introducing pickleball to
Emerald Forest Park as an addition to basketball. These would involve:
1. Better lighting - there are poles and lights, but not nearly bright enough; replace with LED
lights.
2. Small fence around the pad - maybe 3 feet in height to keep most balls within the court.
3. Paint Pickleball lines on the court, bring your own net for pickleball and keep basketball as
well.
Marc Chaloupka, College Station, came before Council requesting a traffic study around Art and Myra
Bright Park citing several recent accidents the area. He also requests a speed limit change to 25 mph
and other measures increase safety be considered.
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Tasha Miller, College Station, came before Council to make a statement against the current
Palestinians and Israeli war.
Neo Jang, College Station, addressed the council with a request to declare Monday, September 30,
2024, through Sunday, October 6, 2024, as a "Week Without Driving." He described how the
challenge would operate in College Station, including considering the financial impact, requesting, or
paying for trips, considering non-driving options, and considering what matters to people who are not
drivers.
Campbell Gattis, College Station, came before Council regarding occupancy restrictions and the
pressure it puts on certain types of housing in areas of the city. She requested that council work with
the students to improve compliance and provide the affordable housing the students and citizens’
desire.
Cole Sloan, College Station, came before Council regarding student equality and making students a
protected class. He stated that no Aggie should be denied housing because they are a student and
should have the same protections against discrimination as other groups.
7. CONSENT ITEMS
Presentation, discussion, and possible action on consent items which consist of ministerial, or
"housekeeping" items as allowed by law : A Councilmember may request additional information
at this time. Any Councilmember may remove an item from the Consent Agenda for a separate
vote.
Items 7.2 and 7.5 was pulled from Consent for clarification.
(7.5) Emily Fisher, Public Works Director stated that Texas Materials Group, Inc. proposed the highest
purchase price, with a unit purchase price of $3.02 per ton for a total purchase price of $271,800. Full
payment of the lump sum based on the estimated quantity will be due upon notice of award. Awarded
vendor will be responsible for submitting certified weight tickets for every truckload. Once all material
has been removed, any difference between the estimated quantity and the actual quantity will be settled
between the vendor and the City by means of additional payment to the City or returned funds to the
vendor. The vendor is responsible for removal and transport of the material. Funds received from the
sale will go towards the Roadway Maintenance Fund.
(7.2) Timothy Crabb, Electric Director stated TxDOT is requiring the City of College Station Electric
Department to relocate electric facilities in conflict with TxDOT’s State Highway (SH) 6 Expansion
Project CSJ#1 from the city limit line between the cities of College Station and Bryan to the
intersection of SH 6 and Business 6. The original contract with McCord Engineering was approved
by Council on July 21, 2022. Due to TxDOT revisions in the project scope and timeline , engineering
services through McCord Engineering will require an increase to the contract in the amount of
$150,000 and an extension of the completion date to April 1, 2026.
7.1. Presentation, discussion, and possible action of minutes for:
April 25, 2024 Council Meeting
7.2. Presentation, discussion, and possible action on a contract amendment with McCord
Engineering, Inc. related to the TxDOT Hwy 6 widening project. This amendment will increase
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the contract by $150,000 for a new not-to-exceed amount of $700,000 and extend the contract
completion date from April 1, 2024 to April 1, 2026.
7.3. Presentation, discussion, and possible action on a change order increasing the annual
contract amount for transformer repair and rebuild services with Greenville Transformer
Company, Inc. by $27,127 for a new total of $104,633.
7.4. Presentation, discussion, and possible action on Resolution No. 05-13-24-7.4 to (1) recognize
the second Saturday in May as World Migratory Bird Day, (2) support the City's application
for Texas Parks and Wildlife's "Bird City Texas" certification, and (3) authorize the City
Manager, or his designee, to execute and submit the application and any documents necessary
to obtain Bird City Texas certification.
7.5. Presentation, discussion, and possible action on the sale and removal of approximately
90,000 tons of asphalt millings from city property by Texas Materials Group, Inc. for $271,800.
7.6. Presentation, discussion, and possible action on a professional services contract with Studio
16:19, LLC, in the amount of $192,024 for the design and construction of pedestrian
improvements, new restroom building, shade structure, splash pad improvements and
expansion at the Lincoln Center and Resolution No. 05-13-24-7.6 declaring intention to
reimburse certain expenditures with proceeds from debt.
7.7. Presentation, discussion, and possible action on an annual renewal and Amendment #1 to
the annual service agreement for locate services for underground utility facilities with USIC
Locating Services, LLC, adding locate services for the City's IT fiber and Water SCADA fiber,
for a new annual amount not-to-exceed $500,000.
7.8. Presentation, discussion, and possible action on a general services contract for the purchase
of a driver safety training simulator from Virage Simulation, Inc. for $166,320.
7.9. Presentation, discussion, and possible action regarding a contract for document scanning
services with MCCi, LLC in the amount not to exceed $106,152.22.
7.10. Presentation, discussion, and possible action regarding a contract with Oldham Goodwin
Group, LLC for commercial real estate brokerage services for City-owned property in the
Midtown Business Park.
MOTION: Upon a motion made by Councilmember Smith and a second by Councilmember Harvell,
the City Council voted seven (7) for and none (0) opposed, to approve the Consent agenda. The
motion carried unanimously.
8. WORKSHOP ITEMS
8.1. Presentation, discussion, and possible action regarding an update on future ballfields and
Texas Independence Park.
Jennifer Cain, Capital Projects Director, presented an update on future ballfields and Texas
Independence Park. There were two online surveys given and two Public Open Houses for the Texas
Independence Park and the Future Ballfields.
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Texas Independence Park
553 respondents participated: 20% where affiliated with the HOA and 73% said they would
use a park at 7300 Rock Prairie Road location.
A Public Open House was held where they engaged with over 40 attendees: Pump Track (152),
Trails (121), Dog Park (21), Fishing Pond (8), Disc Golf (8), Pickleball (6), Multipurpose court
(4), Splash Pad (3), Open play (3), and Playground (3).
Future Ballfields
684 respondents participated: 51% affiliated with a league or club, 59% said they or someone
in their household currently use baseball fields and 70% said more baseball fields are needed.
A Public Open House was held where they engaged with over 25 attendees: Little League
(186), 12 Baseball (55), Bucks (71), Pride (16), and BVGSA (Brazos Valley Girls Softball
Association) (16).
All others affiliated with the following: CSSC, Adult Rec Sports, B.V. Renegades, Blaze
Softball, Central Sports, and TX Rebels, to name a few.
Other comments regarding Ballfields stated that the existing fields needed to be updated.
Mrs. Cain stated that the next steps for the Future Ballfields at VPAC is the preliminary geotechnical
report is under review and then the design contract. Council gave a general consensus on the plan as
presented.
8.2. Presentation, discussion, and possible action on an Update to the Parks and Recreation Cost
Recovery Policy.
Kelsey Heiden, Parks and Recreation Director, stated the Parks and Recreation Advisory Board
discussed cost recovery at their October, November, and December meetings. Throughout those
discussions, staff captured board member feedback and worked to create an updated continuum and
service categories. The Parks and Recreation Advisory Board unanimously supported the updated
Parks and Recreation Cost Recovery Continuum at their January 2024 meeting. The Senior Advisory
Board discussed cost recovery at their November meeting and provided staff with their
recommendations and meeting minutes at their January 2024 meeting. In addition to the updated Parks
and Recreation Cost Recovery Continuum and Service Categories, staff is working closely with Fiscal
Services to update Appendix L (Recreation Program Revenues and Fee Recovery Direct and Indirect
Costs of Recreational Programs) with FY 23 Actual Expenditures to evaluate cost recovery pr actices.
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Example: Aquatics
Daily Admission – Low 21 – 40% Cost Recovery
Drop-in Access
Swim Lessons – Low 21 – 40% Cost Recovery
Education Enrichment and Inclusion
Tsunami Swim Team – High 61 – 80% Cost Recovery
Intermediate Programs
Adamson Lagoon Rental – High 81 – 100% Cost Recovery
Enterprise Operations, Permits & Rentals
Example: Senior Programs
Current Program
Cost Recovery: 10% with Subsidy: 90%
Fee: $27 Annually with a Cost Per Program: $0.02
Proposed Program
Cost Recovery: Low 21 – 40% with Subsidy: 79 – 60%
$55 Annually with a Cost Per Program: $0.03
Cost Differentiation
Resident vs Non-Resident Rates
Non-Resident fee for rentals and memberships = 20% increase
Does not include swim passes, swim team or programs
Next Step & Potential Options
Next Step
Analyze FY 23 expenditures to evaluate cost recovery practices
Potential Options
User fee changes
Expanded ability to pay / scholarship programs
Implement Non-Resident rates for swim passes, swim team and programs
Increase Non-Resident rates to 30% / 50% / 100%
Majority of Council would like to see an increase for Non-Residents greater than the 20% proposed
and a decrease in the rates for Senior Programs.
9. REGULAR ITEMS
9.1. Public Hearing, presentation, discussion, and possible action regarding Ordinance No. 2024-
4512 amending Appendix A, Unified Development Ordinance, Article 4, “Zoning Districts,”
Section 4.2 “Official Zoning Map,” of the Code of Ordinances of the City of C ollege Station,
Texas by changing the zoning district boundary from R Rural to PDD Planned to Development
District for approximately 19 acres located southeast of the intersection of Rock Prairie Road
and Calaveras Court.
Jesse Dimeolo, Planning and Development, stated that this project can be summarized into three main
components: Design of a residential subdivision expansion to the existing Midtown Reserve
development; Building a multi-use path according to Bicycle, Pedestrian and Greenways Master Plan;
Dedicating parkland.
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He went on to state that the subject property was acquired by the Midtown Reserve Subdivision
developer in November 2022 and has not yet been added to the preliminary plan. A revised preliminary
plan will be applied for upon approval of this current rezoning request. Two future streets and one
future alley will be built on the property to provide access to the new residential lots. The future alley
specifically provides rear-parked cottage green structures that front the adjacent Southeast Park. An
adjacent multi-use path in Phase 109 is stubbed to this tract and is proposed to continue through and
be built in accordance with the route established in the Bicycle, Pedestrian and Greenways (BPG)
Master Plan. This is an important segment as the trail continues to extend southward towards the
greater Lick Creek Trail system. The developer proposes to construct more than the required length
of path in order to fulfill the connection to the Lick Creek system. According to the BPG Master Plan,
the developer is only required to continue the alignment diagonally across the tract and stub to the
Southeast Park; but the extension is offered as a community benefit that will help balance the
modifications, they are requesting with the PDD rezoning. This additional length of pathway, around
850 feet will be constructed on City parkland and will be generally located along the shared property
line, as determined through the platting process.
Mr. Dimeolo explained that the applicant is also requesting that the area through which the multi-use
path traverses be dedicated as City parkland. Originally, this area was designed as a common area for
the Midtown subdivision but is now being proposed to be City parkland. This proposed land dedication
will be contiguous to the land already owned by the City in the future Southeast Park. As shown on
the Parkland Exhibit attached to the Applicant's Supporting Information Pt. 2, 2.23 acres from the
adjacent Phase 109 and 3.08 acres from the subject tract are proposed to be dedicated.
The Parks and Recreation Advisory Board voted unanimously to recommend support of the proposed
parkland dedication at their meeting on April 9, 2024. The Planning and Zoning Commission voted
unanimously to recommend approval of the rezoning request at their meeting on April 18, 2024. Staff
recommends approval of the rezoning request.
At approximately 7:43 p.m., Mayor Nichols opened the Public Hearing.
There being no further comments, the Public Hearing was closed at 7:43 p.m.
MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember
Yancy, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance No. 2024-4512,
amending Appendix A, Unified Development Ordinance, Article 4, “Zoning Districts,” Section 4.2
“Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas by changing
the zoning district boundary from R Rural to PDD Planned to Development District for approximately
19 acres located southeast of the intersection of Rock Prairie Road and Calaveras Court. The motion
carried unanimously.
9.2. Public Hearing, presentation, discussion, and possible action regarding Ordinance No. 2024-
4513 amending Appendix A, Unified Development Ordinance, Article 4, “Zoning Districts,”
Section 4.2 “Official Zoning Map,” of the Code of Ordinances of the City of College Station,
Texas by changing the zoning district boundary from GS General Suburban to GS General
Suburban and ROO Restricted Occupancy Overlay on approximately 21.15 acres being 49 lots
and a common area within Cat Hollow Phase 1 Subdivision and Glenhaven Estates Phase 8
Subdivision, generally located between Brazoswood Drive and Dominik Drive.
Jeff Howell, Planning and Development, stated that this request is to rezone a total of approximately
21.15 acres from GS General Suburban to GS General Suburban and ROO Restricted Occupancy
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Overlay, being approximately 17.35 acres being 39 lots and a common area within Cat Hollow Phase
1; and 3.80 acres being 10 lots within Glenhaven Estates Phase 8
Mr. Howell explained that this request is to add the ROO, which is a single-family overlay zoning
district, to the existing base zoning within these contiguous subdivision boundaries. The ROO is
intended to provide subdivision-specific occupancy regulations – not to exceed two unrelated persons
per single-family dwelling or accessory living quarter. The ROO Petition Committee, comprised of
property owners from each original subdivision, has met all requirements of the ROO application
process. The Petition Committee submitted the application materials including the ROO petition for
each subdivision. When submitting an application with contiguous subdivisions applying jointly
within one application, the fifty (50) percent plus one (1) petition signature threshold of property
owners in support of the overlay must be met for each of the original subdivisions that apply jointly.
City staff were able to verify that each original subdivision has met the petition signature threshold in
support of the requested ROO.
The Planning and Zoning Commission heard this item at their April 18, 2024 meeting and
recommended 7-0 to approve the rezoning.
At approximately 7:50 p.m., Mayor Nichols opened the Public Hearing.
There being no further comments, the Public Hearing was closed at 7:50 p.m.
MOTION: Upon a motion made by Councilmember Wright and a second by Councilmember
Maloney, the City Council voted six (6) for and one (1) opposed, with Councilmember Cunha voting
against, to adopt Ordinance No. 2024-4513, amending Appendix A, Unified Development Ordinance,
Article 4, “Zoning Districts,” Section 4.2 “Official Zoning Map,” of the Code of Ordinances of the
City of College Station, Texas by changing the zoning district boundary from GS General Suburban
to GS General Suburban and ROO Restricted Occupancy Overlay on approximately 21.15 acres being
49 lots and a common area within Cat Hollow Phase 1 Subdivision and Glenhaven Estates Phase 8
Subdivision, generally located between Brazoswood Drive and Dominik Drive. The motion carried.
9.3. Public Hearing, presentation, discussion, and possible action regarding Ordinance No. 2024-
4514 amending Appendix A, Unified Development Ordinance, Article 4, "Zoning Districts,"
Section 4.2 "Official Zoning Map," of the Code of Ordinances of the City of College Station,
Texas by changing the zoning district boundary from R Rural to T Townhouse for
approximately 16 acres generally located at 3700 Rock Prairie Road West.
Gabriel Schrum, Planning and Development, stated that this request is to rezone approximately 16
acres of land generally located at 3700 Rock Prairie Rd W from R Rural to T Townhouse. The subject
property is currently vacant, and it is the applicant’s intent to develop this as a townhome subdivision.
The current zoning district of R Rural does not allow for the townhome use and density that the
applicant is seeking. The proposed T Townhouse zoning district allows that use by right.
The Planning and Zoning Commission heard this item at their April 18th, 2024 meeting and voted
unanimously to recommend approval. Staff recommends approval.
At approximately 8:01 p.m., Mayor Nichols opened for the Public Hearing.
There being no further comments, the Public Hearing was closed at 8:01 p.m.
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MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember
Wright, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance No. 2024 -
4514, amending Appendix A, Unified Development Ordinance, Article 4, "Zoning Districts," Section
4.2 "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas by
changing the zoning district boundary from R Rural to T Townhouse for approximately 16 acres
generally located at 3700 Rock Prairie Road West. The motion carried unanimously.
9.4. Presentation, discussion, and possible action regarding an Oversized Participation
Agreement between the City of College Station and Aspire A&M II, LLC and Richmond
Builders, Inc. for an amount not to exceed $348,147 for the construction of a sewer line down
First Street between Maple Avenue and Patricia Street.
Anthony Armstrong, Planning and Development Director, stated that the developer, Aspire A&M II,
LLC, is constructing a large mixed-use high-rise development in the City's Northgate District. As part
of the project, the developer needed to upsize approximately 703 linear feet of sanitary sewer line to
serve the development. This presented an opportunity for the City to partner with the Developer in
further upsizing the capacity of this 703 linear feet sewer line and provide an additional 550 linear feet
of sanitary sewer upsizing. Upsizing the line in the present will allow the city to better prepare for
additional development pressures and projects in the Northgate area. Additionally, this will heavily
reduce the impact on future City services by continued shutdown of City streets for future construction
related activities.
MOTION: Upon a motion made by Councilmember Smith and a second by Councilmember Wright,
the City Council voted seven (7) for and none (0) opposed, to approve an Oversized Participation
Agreement between the City of College Station and Aspire A&M II, LLC and Richmond Builders,
Inc. for an amount not to exceed $348,147 for the construction of a sewer line down First Street
between Maple Avenue and Patricia Street. The motion carried unanimously.
Mayor Nichols recessed the meeting at 8:08 p.m.
The meeting resumed at 8:17 p.m.
9.5 Presentation, discussion, and possible action regarding Ordinance No. 2024-4515 amending
Chapter 26, "Miscellaneous Provision and Offenses," of the Code of Ordinances by adding Sec.
26-14 Restricted Occupancy Overlay - Civil Unrelated Overoccupancy, related to
overoccupancy.
Debbie Eller, Community Service Director, stated that as requested by City Council, this ordinance
amends Chapter 26 of the Code of Ordinances to add Sec. 26-14 Restricted Occupancy Overlay - Civil
Unrelated Overoccupancy. The ordinance provides a tool for civil enforcement and includes
definitions, administrative penalties, and notice requirements. The ordinance contains a civil
violation, presumptions, and defenses. The expense for enforcement is included in the General Fund
Code Enforcement budget.
At approximately 8:19 p.m., Mayor Nichols opened for Citizen Comments.
Ben Crockett, College Station, came before Council requesting a postpone until the students are back
in town, so they could contribute to this discussion of Civil Unrelated Overoccupancy, related to
overoccupancy.
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Brigadier General Joe Ramirez, Jr., College Station, came before Council as the Texas A&M
University Vice President for Student Affairs stated he is here on behalf of the students requesting
Council to delay this item until they return and can contribute to this discussion. He also offered that
staff from the Off Campus Student Services participate in future discussions.
There being no further comments, the Citizen Comments was closed at 8:23 p.m.
MOTION: Upon a motion made by Councilmember Wright and a second by Councilmember Smith,
the City Council voted six (6) for and none (0) opposed, with Councilmember Cunha abstaining, to
adopt Ordinance No. 2024-4515, amending Chapter 26, "Miscellaneous Provision and Offenses," of
the Code of Ordinances by adding Sec. 26-14 Restricted Occupancy Overlay - Civil Unrelated
Overoccupancy, related to overoccupancy. The motion carried.
9.6. Presentation, discussion, and possible action on Resolution No. 05-13-24-9.6 regarding a
substantial amendment to the Program Year 2023 Annual Action Plan to reprogram $664,727
of Community Development Block Grant funds to Rental Housing Rehabilitation for the
acquisition of housing units to be used as affordable rental housing.
Raney Whitwell, Community Development Analyst, stated that following the recent cancelation of
the contract with Habitat for Humanity, staff has determined it imperative to reallocate funds towards
Rental Housing Rehabilitation. This decision is driven by the necessity to adhere to the timeliness
requirement of the Community Development Block Grant, which mandates the expenditure of current
grant funding by July 2024. Failure to comply with this mandate may lead to potential reductions in
future Community Development Block Grant funding. Moreover, College Station is currently
experiencing a shortage of affordable rental units. By prioritizing Rental Housing Rehabilitation, we
aim to address this issue and facilitate access to the rental market for families who would otherwise
face barriers in College Station. A 30-day public review and comment period began April 9, 2024,
and ended May 9, 2024. The amendment was available to be viewed on the City of College Station
website Community Development Publication page. Citizens could submit comments by mail, email,
or by phone.
The amendment includes reprogramming Community Development Block Grant funds as follows:
Project Amendment
Rental Housing Construction ($67,512)
Public Facilities ($110,510)
Owner Housing Construction ($486,705)
Rental Housing Rehabilitation $664,727
MOTION: Upon a motion made by Councilmember Yancy and a second by Councilmember
Maloney, the City Council voted seven (7) for and none (0) opposed, to approve Resolution No. 05-
13-24-9.6, approving a substantial amendment to the Program Year 2023 Annual Action Plan to
reprogram $664,727 of Community Development Block Grant funds to Rental Housing Rehabilitation
for the acquisition of housing units to be used as affordable rental housing. The motion carried
unanimously.
9.7. Presentation, discussion, and possible action regarding the adoption of program guidelines
for an Acquisition, Rehabilitation, and Disposition program to create income -restricted rental
units.
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Debbie Eller, Community Services Director, stated that the program guidelines will allow staff to
identify properties to be acquired using Community Development Block Grant and/or HOME
Investment Partnership Program grant funds. Properties could be single-family homes, duplexes, or
multifamily properties. The intent is to identify properties that need rehabilitation to improve the
condition. Guidelines include property standards that will meet or exceed existing codes and provide
a safe and energy-efficient dwelling for an income-restricted household. She explained that staff will
complete needed rehabilitation and convey the move-in ready property to a non-profit housing partner
to maintain as an affordable rental unit. The non-profit partner will be selected through a Request for
Proposal process that will include the respondent's equity stake as a major factor in the ranking criteria.
Property will be conveyed through an agreement that will ensure affordability for a minimum of 15
years.
MOTION: Upon a motion made by Councilmember Yancy and a second by Councilmember Smith,
the City Council voted seven (7) for and none (0) opposed, to approve the adoption of program
guidelines for an Acquisition, Rehabilitation, and Disposition program to create income-restricted
rental units. The motion carried unanimously.
10. Council Calendar
Council reviewed the calendar.
11. Items of Community Interest: The Council may receive reports from a Council Member or
City Staff about items of community interest for which notice has not been given, including:
expressions of thanks, congratulations or condolence; information regarding holiday schedules;
honorary or salutary recognitions of a public official, public employee, or other citizen;
reminders of upcoming events organized or sponsored by the City of College Station;
information about a social, ceremonial or community event organized or sponsored by an entity
other than the City of College Station that is scheduled to be attended by a Council Member,
another city official or staff of the City of College Station; and announcements involving an
imminent threat to the public health and safety of people in the City of College Station that has
arisen after the posting of the agenda.
Councilmember Cunha recognized a recent Cycle with the Council Bike event.
Councilmember Maloney recognized the retirement of College Station Police Corporal Robert
(Robbie) Turner.
12. Council Reports on Committees, Boards, and Commission: A Council Member may make a
report regarding meetings of City Council boards and commissions or meetings of boards and
committees on which a Council Member serves as a representative that have met since the last
council meeting. (Committees listed in Coversheet)
Mayor Nichols reported on the Chamber of Commerce Washington D.C. trip.
13. Future Agenda Items and Review of Standing List of Council Generated Future Agenda
Items: A Council Member may make a request to City Council to place an item for which no
notice has been given on a future agenda or may inquire about the status of an item on the
standing list of council generated future agenda items. A Council Member’s or City Staff’s
response to the request or inquiry will be limited to a statement of specific factual information
related to the request or inquiry or the recitation of existing policy in response to the request or
CCM 051324 Minutes Page 12
inquiry. Any deliberation of or decision about th e subject of a request will be limited to a
proposal to place the subject on the agenda for a subsequent meeting.
Councilmember Cunha request an update on phone lines being inoperable at the police and fire
dispatch.
Councilmember Yancy requested a policy discussion on development agreements and incentivizing
affordable housing.
14. Adjournment.
There being no further business, Mayor Nichols adjourned the meeting of the City Council at 9:11
p.m. on Monday, May 13, 2024.
________________________
John P. Nichols, Mayor
ATTEST:
Tanya Smith, City Secretary
________________________