HomeMy WebLinkAbout12/11/2006 - Regular Minutes - Historic Preservation CommitteeMinutes
Historic Preservation Committee Retreat
Monday, December 11, 2006
9 am -2 pm
115 Lee Avenue (Home of Hillary Jessup)
College Station, Texas 77840
Attendance: Chair, Hillary Jessup, Jane Hughey, Neal Nutall, Collen Risinger, Meredith
Waller, Ernie Wright, Bill Lancaster and Haskell Monroe
Approved Absence: Marguerite Anthony
Staff Attendance: Olivia Burnside, Chief Information Officer and Peggy Calliham,
Interim Neighborhood Services Coordinator
Agenda Item #1: Call to Order
Meeting was called to order at 9:25 a.m.
Agenda Item #2: Absence Request
Jane Hughey moved to accept Marguerite Anthony's request for absence during December
and January. Motion was seconded by Ernie Wright and passed unanimously by the
group.
Agenda Item #3: Approval of the minutes
Bill Lancaster made the motion and Haskell Monroe seconded the approval of the minutes
from the November 6, 2006 meeting. The motion passed unanimously.
Agenda Item #4: Report on changes in Neighborhood Services Division
Olivia Burnside gave the group some background on the city organizational structure and
who reports to whom, i.e. the HPC Committee reports to the City Council as an advisory
committee but it falls under the staff guidance of the Neighborhood Services Division.
She also discussed the recent reorganization of the city by City Manager Glenn Brown and
the shifting of responsibilities that occurred placing the Neighborhood Services Division
under her supervision in the Information Services Department. Due to the recent
resignation of Katie Elrod from the Neighborhood Services division, Peggy Calliham has
been assigned to take on this responsibility as an interim coordinator for at least the next
few months. These internal changes however, will not change the function and purpose of
the HPC committee which is to help preserve the community's history through education
and information.
Agenda Item #5: Discussion of Strengths Quest Results
Individually, members of the committee reported what the results of their own strengths
came out on the "test" that was taken. Hillary Jessup pointed out the value of using this
type of evaluation to determine each member's strong points and those areas where they
might best serve the group as a whole. Hillary will provide a one page grid of the group's
strengths so we can utilize them in the future for committee and project assignments.
Agenda Item #6: Report to the City Council
The group discussed the various projects accomplishments that they have completed this
past year as well as where they would like to proceed during this next year.
Project Hold is still a very important accomplishment and continued goal and the group
discussed how to make the public more aware of this project. Ernie Wright suggested a
projector that runs continuously at the lunch lectures showing some of the information that
has been gathered. Anne Boykin will continue to manage this. Colleen requested
continuing work on this project. A current report from Anne Boykin was included in the
notebooks under Special Projects.
Exploring History Lunch Lectures have been very successful this past year and the
group looked at some of the proposed topics for 2007. Ernie Wright and Hillary Jessup
agreed to serve on this committee to confirm the schedule and topics. January 24 is set
for the East Texas Historical Commission to be the presenters on the Millican Riots.
Some topics or speakers suggested for the future are: Fran Lamb and the Heritage
Society, former Mayors, former City Secretaries, Ed Cooper on Texas A&M and Jim
Cashion.
Memory Lane Oral History After brief discussion the group concluded this is the name
of the oral history project. Bill Lancaster and Haskell Monroe agreed to sit on this
committee. Anne Boykin has the transcripts on the Internet under Project Hold. What
needs to be done is to "re-transcipt" the oral histories and review as many as possible with
the original participants.
Historic Markers Hillary, Jane Hughey, and Meredith Waller will work on this. The list
needs to be worked on to make sure the information reflects the current owners and to
promote more applications for home markers. This program is not a regulatory program
only a designation. The implementation of a Historic District enabling ordinance, if
approved, will provide the basis for a regulatory program that will have a different purpose
than that of the Historic Markers. The group also discussed the potential for creating an
historic guide.
Hillary agreed to get together a group to write a report to the City Council to update them
on accomplishments of the past year and goals for the next year.
Agenda Items# 7: Group took a lunch break
Agenda Items #8: A Public Relations Plan
This item was postponed until the January 8, 2007 meeting.
Agenda Item #9: Discussion and project updates
Group concurred this had all been completed under item #6.
Agenda Item #10: Heritage Month Plans
Group concluded that last years activities had been very labor intensive, yet failed to get
the community out and involved with the program. The group felt that having it spread
out over the community and many conflicting activities on the selected date may have
been detrimental to turnout. Hillary suggested moving this project to the lunch lecture
series, but Jane said she thought it needed to be kept as a separate project as it is. There
was no further discussion or vote and it remained as a separate project. Marguerite
Anthony and Jane Hughey will work on this committee.
Agenda Item # 11: Next HPC Meeting Date
Since the next scheduled meeting was on January 1, the group decided to meet on the
following Monday, January 8, 2006 at 4 pm in City Hall.
Agenda Item #12: Adjourn
At 2:05 Bill Lancaster made the motion to adjourn and Jane Hughey seconded the motion.
APPROVED: ATTEST:
_____________________________ __________________________________
Hillary Jessup, Chairman Peggy Calliham, Neighborhood Services