HomeMy WebLinkAbout06/12/2023 - Regular Minutes - City CouncilCCM 061223 Minutes Page 1
MINUTES OF THE CITY COUNCIL MEETING
IN-PERSON WITH TELECONFERENCE PARTICIPATION
CITY OF COLLEGE STATION
JUNE 12, 2023
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
John Nichols, Mayor
Council:
Mark Smith
William Wright
Linda Harvell
Elizabeth Cunha
Bob Yancy
Dennis Maloney - absent
City Staff:
Bryan Woods, City Manager
Jeff Capps, Deputy City Manager
Adam Falco, City Attorney
Leslie Whitten, Deputy City Attorney
Tanya Smith, City Secretary
Ian Whittenton, Deputy City Secretary
1. Call to Order and Announce a Quorum is Present.
With a quorum present, the meeting of the College Station City Council was called to order by Mayor
Nichols via In-Person and Teleconference at 4:00 p.m. on June 12, 2023, in the Council Chambers of
the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
2. Executive Session Agenda.
In accordance with the Texas Government Code §551.071-Consultation with Attorney, and §551.074-
Personnel, the College Station City Council convened into Executive Session at 4:01 p.m. on June 12,
2023, to continue discussing matters pertaining to:
2.1. Consultation with Attorney to seek advice regarding pending or contemplated litigation, to
wit:
Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of College
Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos County, Texas;
and
McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause No.
17-000914-CV-361; In the 361st District Court, Brazos County, Texas; and
Shana Elliott and Lawrence Kalke v. City of College Station, et al., Cause No. 22-001122-CV-
85, in the 85th District Court, Brazos County, Texas; and
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Kristin Marriott v. City of College Station, Cause No. 22-002259-CV-272, in the 272nd
District Court, Brazos County, Texas; and
SOAH Docket No. 473-22-2464 and PUC Docket No. 52728 – Application of the City of
College Station to Change Rates for Wholesale Transmission Services; and
Legal advice related to a 2016 Economic Development Agreement with Viasat, Inc.
Legal advice related to a 2014 Economic Development Agreement with Fujifilm Diosynth
Biotechnologies Texas, LLC, f/k/a Kalon Biotherapeutics LLC.
Legal advice related to the rezoning of property.
2.2. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline,
or dismissal of a public officer; to wit:
City Secretary
City Manager
Council Self-Evaluation
3. The Open Meeting Will Reconvene No Earlier than 6:00 PM from Executive Session and City
Council will take action, if any.
Executive Session recessed at 6:02 p.m. No action was taken.
4. Pledge of Allegiance, Invocation, consider absence request.
MOTION: Upon a motion made by Councilmember Harvell and a second by Councilmember
Wright, the City Council voted six (6) for and none (0) opposed, to accept Councilmember Maloney’s
absence request for June 12, 2023. The motion carried unanimously.
5. PRESENTATION - PROCLAMATIONS, AWARDS, AND RECOGNITIONS.
5.1. Presentation to recognize Andrew Vorse Lede from College Station, who received a College
Station Arts Scholarship.
Mayor Mooney presented a proclamation and certificate to honor Andrew Vorse Lede from College
Station Highschool who received the James Bradfield Arts Scholarship.
6. Hear Visitors Comments.
Charles Baff, College Station, came before Council to speak about his concerns on middle housing,
particularly the 73 single-family homes and 308 duplex units in 20 cul-de-sacs converted to what he
calls gentrified student housing.
7. CONSENT ITEMS
Presentation, discussion, and possible action on consent items which consist of ministerial, or
"housekeeping" items as allowed by law : A Councilmember may request additional information
at this time. Any Councilmember may remove an item from the Consent Agenda for a separate
vote.
Items 7.4, was pulled from Consent for clarification.
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(7.4) Jennifer Cain, Capital Projects Director, explained that the work for this project will be conducted
on the Lick Creek Hike and Bike Trail, where Midtown Drive crosses over. The work will be
conducted under and around this bridge crossing. The proposed project also includes the demolition
of a portion of the existing trail, raising of the existing trail, providing an alternative route to Midtown
Drive, and the installation of landscaping to prevent erosion in the area. On April 6, 2023, three (3)
competitive sealed proposals were submitted for the Lick Creek Hike and Bike Trail Improvement
Project. Greenscapes Six, LLC was selected for this project after staff evaluation.
7.1. Presentation, discussion, and possible action of minutes for:
May 25, 2023 Council Meeting
7.2. Presentation, discussion, and possible action regarding amending the City’s contract with
St. Joseph Health Medical Group for Employee Health Clinic operations and management
services for an amount not to exceed $697,239.36 and rejection of all responses received for RFP
21-041 and RFP 23-048.
7.3. Presentation, discussion, and possible action regarding the first renewal of the annual price
agreement with Green Teams, Inc. for City Wide Landscape Maintenance and Mowing in an
amount not to exceed $1,150,844.
7.4. Presentation, discussion, and possible action regarding a construction contract with
Greenscapes Six, LLC, not to exceed $339,213, plus the City’s contingency amount of $50,000,
for a total appropriation of $389,213 for the Lick Creek Hike and Bike Trail Improvements
Project. Approval of this item grants authority for the City Manager to authorize expenditures
up to the City’s contingency amount.
MOTION: Upon a motion made by Councilmember Wright and a second by Councilmember Smith,
the City Council voted six (6) for and none (0) opposed, to approve the Consent Items. The motion
carried unanimously.
8. WORKSHOP ITEMS
8.1. Presentation, discussion, and possible action related to the Capital Improvement Projects
(CIP) update.
Jennifer Cain, Capital Projects Director, presented an update related to on-going Capital Improvement
Projects (CIP).
Current Capital Projects
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2022 Bond Projects
Ongoing and Upcoming Projects
Greens Prairie Widening from Dalton (city limits) to Arrington Rd
Deacon/Cain railroad crossing
George Bush separated Bike Lanes
Krenek Tap Rehabilitation
Carter Creek WWTP Diversion Lift Station Force Main
Bee Creek Trunkline Phase III
Victoria Avenue Roundabouts
Carters Creek WWTP Blower Buildings 2 & 3 Replacement
McCollough Utility Rehab
Jones Butler Road Extension & Roundabout
Holleman Drive West at Jones Butler Road Roundabout
Rock Prairie Road Widening (State Hwy 6 to Town Lake)
Rock Prairie Road West Widening (Wellborn Rd to City Limits)
Fuel Station at Arnold Road
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Sandy Point Pump Station Site Improvements
Steeplechase & Central Park Improvements
City Gateway Sign #3 (West)
Pickleball/ Futsal Courts at Anderson Park
Drainage Culverts at Milliff & Redmond
Aggie Field of Honor Cemetery sales & Maintenance Building
Lick Creek Hike & Bike Trail Improvements
Francis Drive Phase 3 Walton to Texas Avenue
Lincoln avenue rehab
Texas Avenue to University Drive
8.2. Presentation, discussion, and possible action regarding a City Hall room use policy.
Barbara Moore, Assistant to the City Manager, stated that the City Hall currently has meeting rooms
that can be used by the public, which are the Bush 4141 Community Room and the Heart of Aggieland
Multipurpose Room. A policy needs to be adopted like the policies of other city meeting facilities.
This policy will determine the terms of use and guidelines for potential users.
City Hall Room Use Policy
Meetings would be held Monday-Friday 8:00 am – 8:00 pm.
Weekend meetings only held by groups or meetings affiliated with the city or our partners.
No commercial activities will be allowed.
Non-profits and groups with 501c3 tax status or a Tax ID number may have rental fees waived.
For profit groups and non-residents would pay a fee.
8.3. Presentation, discussion, and possible action regarding updates from the Bryan/College
Station Metropolitan Planning Organization for the Safe Streets and Roads for All grant and
transition to a Transportation Management Area.
Dan Rudge, Executive Director of the Bryan/College Station Metropolitan Planning Organization
(MPO), provided updates regarding the Safe Streets and Roads for All grant and implications for the
MPO transitioning to a Transportation Management Area.
Safe Streets and Roads for All
Two types of grants
Comprehensive Safety Action Plans
Implementation
Why a Safety Plan Grant?
Only will award implementation grants that have strategies identified in a safety action plan
Recognize that most communities won’t have such a plan
Want plans to be truly comprehensive
Benefit
Once plan is complete, all applicants in a multijurisdictional plan can apply for
implementation grants
Three Big Asks for Jurisdictions
Adopt a Vision Zero resolution (Complete)
Commit to a $20,000 local match (Complete)
Provide five names to serve on oversight committee AND appropriate staff (TAC/ATAP)
Bicycle/pedestrian advocates (have multiple volunteers)
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Sheriff/Police
Fire Department/Emergency responders
Disability community (BVCIL has agreed)
Business leaders (Chamber and BVEDC have appointees)
Other safety advocates/human service agencies
In December 2022, the U.S. Department of Transportation published a list of urban areas that exceeded
a population of 200,000 with the 2020 Census. The urbanized areas of the cities of College Station
and Bryan exceeded the population threshold which results in the MPO becoming designated as a
Transportation Management Area (TMA). This designation affects the composition of the MPO Policy
Board as the Brazos Transit District (BTD) will need to be added. With a TMA, there are also changes
to federal and state transportation funding formulas and categories. The MPO will be eligible for
additional funding categories though the amount of federal funds that BTD can use toward operating
expenses will be reduced. The MPO has developed a document that is attached and summarizes the
current understanding of these changes to the MPO and transportation funding. The
8.4. Presentation and discussion regarding an update related to the Northeast Trunkline Phase
Four capital project.
Jennifer Cain, Capital Projects Director, provided an update related to the Northeast Trunkline Phase
Four capital project. The boring locations have yet to be determined but the depth being considered is
considered the gold-standard for protecting trees. Staff is also consulting with Kimbly-Horn for a tree
and soil survey to help prepare a potential route.
At approximately 7:14 p.m., Mayor Nichols opened for Citizen Comments.
Ann Mallard, Bryan, came before Council to state that the remarks from staff and council seemed to
be prepared and planned, yet incomplete.
Jennifer Weber, Bryan, came before Council to state her concerns regarding a potential trunk line,
stating that she dealt with College Station on a project 20 years ago and still dealing with the aftermath
of that project.
Lesley Walton, Bryan, came before Council to state her concerns about access to her home with this
trunkline project. She believes is will disrupt her yard where her children play and the business she
runs.
Mary Linne, Bryan, came before Council to express her disappointment from the previous Council
meeting and the misrepresentation of facts from the city about the City of Bryan Sewerlines.
Jes Linne, Bryan, came before Council to discuss the incorrect facts given on the City of Bryan
Sewerlines.
Janet Dudding, Bryan, stated her concerns about the impact of boring and the possible damage to
existing lines in the area but after hearing about all the boring and tree and soil surveys she is pleased
that the city is taking caution. Mrs. Dudding is still concerned with what is going to happen to the
COB and the COCS lines after the boring is done.
Keith Halsell, Bryan, stated she need more information on boring and has questions such as will she
be able to get to her driveway, where would the dirt go from the bore pits, what would happen when
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it rains, where will her mail go?
John Halsell, Bryan, stated that at the May 25th meeting felt one-sided and have truth. He believes
that this decision is one of the biggest decisions council will make and all the residents want to know
the truth.
There being no further comments, the Citizen Comments was closed at 7:39 p.m.
REGULAR ITEMS
9.1. Presentation, discussion, and possible action on an ordinance authorizing the issuance of
general obligation bonds; delegating the authority to certain city officials to execute certain
documents relating to the sale of the bonds; approving and authorizing an official statement and
instruments and procedures relating to said bonds; and enacting other provisions relating to the
subject.
Items 9.1 and 9.2 were presented together.
9.2. Presentation, discussion, and possible actions on an ordinance authorizing the issuance of
certificates of obligation; delegating the authority to certain city officials to execute certain
documents relating to the sale of the certificates; approving and authorizing an official statement
and instruments and procedures relating to said certificates; and enacting other provisions
relating to the subject.
Michael DeHaven, Assistant Director of Finance, explained that this ordinance authorizes the issuance
of up to $6,900,000 in General Obligation (GO) Bonds for Props A, B, and D approved in November
of 2022. If this ordinance is approved, the City Council will be delegating to the Mayor, Mayor Pro
Tem, the City Manager, the Assistant City Manager/CFO, and the City Secretary the authority to
complete the sale of the bonds, which must be completed within one year of the ordinance approval.
Mr. DeHaven also discussed the approval of the issuance of Certificates of Obligation (CO’s) after
approving a resolution directing notice to be published of the intent to issue the CO’s. On April 13,
2023, Council approved a resolution directing staff to publish the City’s notice of intent to issue the
COs, as required by law. On April 18th and April 25th such notices were duly published.
Parameter Ordinance
• Authorizes the issuance of the bonds and certificates.
• Approves and authorizes the documents, instruments and procedures relating to the sale of
bond and certificates.
• Sets parameters that must be met for the sale to occur.
• Maximum principal amount ($6.9 million GOB; $30.1 million CO)
• Maximum true interest cost (5%)
• Maximum final maturity (February 15, 2043)
• Requirement for a credit rating (Moody’s Aa1; S&P AA+)
• Maximum date of delegated authority to the City’s pricing officer
• Delegates authority to close the sale of the bonds and certificates after the pricing to the Pricing
Officer.
FY23 Bond / CO Issuance Timeline
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April 13 – Notice of Intent to Issue Certificates Approved by Council
April 18 & 25 - Notice of Intent to Issue Certificates Published
May 26 to 30 - Ratings Received Moody’s Aa1, S&P AA+
June 12 – Parameters ordinance Presented to Council
June 21 – Projected Pricing Date for Bonds and Certificates
July 20 – Closing and Delivery of Funds
Debt Issue FY23
Total Debt Issue: $37,000,000
General Obligation Bond Authorization
Certificates of Obligation
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(9.1) MOTION: Upon a motion made by Councilmember Harvell, and a second by Councilmember
Yancy, the City Council voted six (6) for and none (0) opposed, to adopt Ordinance No. 2023-4439,
authorizing the issuance of general obligation bonds; delegating the authority to certain city officials
to execute certain documents relating to the sale of the bonds; approving and authorizing an official
statement and instruments and procedures relating to said bonds; and enacting other provisions relating
to the subject. The motion carried unanimously.
(9.2) MOTION: Upon a motion made by Councilmember Harvell, and a second by Councilmember
Smith, the City Council voted five (5) for and one (1) opposed, to adopt Ordinance No. 2023-4440,
with Councilmember Cunha voting against, authorizing the issuance of certificates of obligation;
delegating the authority to certain city officials to execute certain documents relating to the sale of the
certificates; approving and authorizing an official statement and instruments and procedures relating
to said certificates; and enacting other provisions relating to the subject. The motion carried.
9.3. Public Hearing, presentation, discussion, and possible action regarding an ordinance
adopting the standards of care for the City’s Parks and Recreation Department’s elementary
age (5-13) Youth Recreational Program in compliance with the exemptions for childcare
licensing according to Texas Human Resources Code Section 42.041(b)(14).
Michael Isermann, Parks and Recreation Assistant Director, stated that the Department of Human
Services and Department of Protective and Regulatory Services passed updated legislation specifically
regarding the regulation of certain facilities, homes, and agencies that provide child-care services.
According to Texas Human Resources Code Section 42.041, the services provided by the Parks and
Recreation Department within the City of College Station meet all exemptions to this legislation.
However, our compliance must be evidenced through an approved Standard of Care Ordinance. In
conjunction with the City Attorney's Office, the Parks & Recreation staff has drafted the ordinance
for adoption.
At approximately 8:35 p.m., Mayor Nichols opened the Public Hearing.
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There being no further comments, the Public Hearing was closed at 8:35 p.m.
MOTION: Upon a motion made by Councilmember Harvell, and a second by Councilmember Wright
, the City Council voted six (6) for and none (0) opposed, to adopt Ordinance No. 2023-4441, adopting
the standards of care for the City’s Parks and Recreation Department’s elementary age (5 -13) Youth
Recreational Program in compliance with the exemptions for childcare licensing according to Texas
Human Resources Code Section 42.041(b)(14). The motion carried unanimously.
9.4. Public Hearing, presentation, discussion, and possible action regarding an ordinance
amending Appendix A, "Unified Development Ordinance," Article 4 “Zoning Districts,” Section
4.2 “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas, by
changing the zoning district boundary from GS General Suburban to MH Middle Housing for
approximately 0.4 acres of land at 1100 Dexter Drive South, generally located south of the
intersection of Holleman Drive and Dexter Drive South.
Jeff Howell, Planning and Development, stated that this request is to rezone approximately 0.4 acres
of land generally located south of the intersection of Holleman Drive and Dexter Drive South from
GS General Suburban to MH Middle Housing. The subject property is currently vacant and has not
been platted. The applicant intends to develop the property and rezone to allow for a housing type
permitted under the Middle Housing zoning district.
The Planning and Zoning Commission heard this item at their May 18, 2023 meeting and
recommended 7-0 to deny the request. Staff recommends approval of the request.
At approximately 8:59 p.m., Mayor Nichols opened the Public Hearing.
Charles Elliott, College Station, came before Council to express his concerns on what middle housing
really is for his historic neighborhood. He believes that in 10 years will there be 1000 new cars and
the streets we have now are not structured for that number of cars.
Arthur Hicks, College Station, came before Council to express his concerns on middle housing in
general. He believes that this will push residents out and bring students in.
Leslie Hicks, College Station, came before Council to express her concerns about middle housing in
her neighborhood, with the possibly of student housing coming into their neighborhood.
Fred Dupriest, College Station, came before Council to present his thoughts on how the approval of
single lots rezoning will result in losing of control of the pace the already shrinking single family
residential homes.
Tina Evans, College Station, came before Council to request that Council deny the current request to
rezone 1100 Dexter Drive South to Middle Housing. Ms. Evans explained that it is in one of the
(handful of) areas the committee she served on determined is not suitable for Middle Housing.
There being no further comments, the Public Hearing was closed at 9:17 p.m.
MOTION: Upon a motion made by Councilmember Smith, and a second by Councilmember Harvell,
the City Council voted six (6) for and none (0) opposed, to deny the adoption of Ordinance No. 2023-
4442, amending Appendix A, "Unified Development Ordinance," Article 4 “Zoning Districts,”
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Section 4.2 “Official Zoning Map,” of the Code of Ordinances of the City of College St ation, Texas,
by changing the zoning district boundary from GS General Suburban to MH Middle Housing for
approximately 0.4 acres of land at 1100 Dexter Drive South, generally located south of the intersection
of Holleman Drive and Dexter Drive South. The motion carried unanimously.
9.5. Public Hearing, presentation, discussion, and possible action approving an ordinance
vacating and abandoning a 0.2938-acre portion of a 20-foot Utility Easement, said portion lying
within Lots 1 & 2, Block 1 of the Scott & White Healthcare Subdivision according to the plat
recorded in Volume 10179, Page 50 of the Official Public Records of Brazos County, Texas.
Parker Matthews, Planning and Development, stated that the electric easement abandonment is being
requested by the applicant because of a desired development in this area. This originally platted
easement is no longer needed in this location. All existing utilities have been removed. The 0.2938-
acre electric utility easement is 20' wide and surrounded by the Scott & White property on both sides.
Each end of the easement abuts City of College Station R.O.W.
At approximately 9:29 p.m., Mayor Nichols opened the Public Hearing.
There being no further comments, the Public Hearing was closed at 9:30 p.m.
MOTION: Upon a motion made by Councilmember Wright, and a second by Councilmember Yancy,
the City Council voted six (6) for and none (0) opposed, to adopt Ordinance No. 2023-4443, vacating
and abandoning a 0.2938 acre portion of a 20-foot Utility Easement, said portion lying within Lots 1
& 2, Block 1 of the Scott & White Healthcare Subdivision according to the plat recorded in Volume
10179, Page 50 of the Official Public Records of Brazos County, Texas. The motion carried
unanimously.
9.6. Public Hearing, presentation, discussion, and possible action on approving an ordinance
vacating and abandoning a 0.087-acre portion of undeveloped right-of-way, Patricia Street,
generally located between 1st Street and University Drive (feeder to Wellborn) and depicted on
the W.C. Boyett Estates, Partition Map, recorded in Volume 100, Page 440, of the Deed Records
of Brazos County, Texas.
Parker Matthews, Planning and Development, stated that this abandonment request is to further utilize
this area in a way that incorporates new development in the Northgate area. The applicant is requesting
to utilize an undeveloped portion of city ROW that has primarily been used as a utility cor ridor. The
applicant intends to dedicate public utility easements to allow utilities to still traverse the corridor.
At approximately 9:37 p.m., Mayor Nichols opened the Public Hearing.
There being no further comments, the Public Hearing was closed at 9:37 p.m.
MOTION: Upon a motion made by Councilmember Yancy, and a second by Councilmember Wright,
the City Council voted six (6) for and none (0) opposed, to adopt Ordinance No. 2023-4444, vacating
and abandoning a 0.087-acre portion of undeveloped right-of-way, Patricia Street, generally located
between 1st Street and University Drive (feeder to Wellborn) and depicted on the W.C. Boyett Estates,
Partition Map, recorded in Volume 100, Page 440, of the Deed Records of Brazos County, Texas. The
motion carried unanimously.
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9.7. Public Hearing, presentation, discussion, and possible action on approving an ordinance
vacating and abandoning a generally 60-foot wide Public Utility Easement, said easement
crossing Lots 1 and 2, Block 2 and Oak Way Drive Right-of-Way, in the Post Oak Mall
subdivision, as described by metes and bounds recorded in Volume 390, Page 733, of the Deed
Records of Brazos County, Texas.
Lucas Harper, Planning and Development, stated that the public utility easement abandonment is being
requested by the applicant because of a desired exchange of easement location by the applicant and
the City of College Station. The originally dedicated easement was never utilized by utilities and the
City of College Station prefers that existing and future utilities be in a utility easement along the
Holleman Drive frontage of the two lots. The public utility easement is generally 60-foot wide,
extending from the southwest boundary of lot 1 to the northeast boundary of lot 2.
At approximately 9:39 p.m., Mayor Nichols opened the Public Hearing.
There being no further comments, the Public Hearing was closed at 9:40 p.m.
MOTION: Upon a motion made by Councilmember Harvell, and a second by Councilmember Smith,
the City Council voted six (6) for and none (0) opposed, to adopt Ordinance No. 2023-4445 vacating
and abandoning a generally 60-foot wide Public Utility Easement, said easement crossing Lots 1 and
2, Block 2 and Oak Way Drive Right-of-Way, in the Post Oak Mall subdivision, as described by metes
and bounds recorded in Volume 390, Page 733, of the Deed Records of Brazos County, Texas . The
motion carried unanimously.
9.8. Public Hearing, presentation, discussion, and possible action regarding an ordinance
amending Appendix A, "Unified Development Ordinance," Article 7, "General Development
Standards," Section 7.14, "Drainage and Stormwater Management" and adding Section 7.15,
"Lot Grading and Drainage for Individual Lots" of the Code of Ordinances of the City of
College Station, Texas, regarding lot grading for residential property.
Anthony Armstrong, Planning and Development, stated that the purpose of this proposed amendment
is to provide standards and enforcement for lot grading on either existing or new individually platted
residential lots. As properties in the city go through redevelopment, or even the final development of
the last lots in an area, there have been grading concerns created from the new home to the surrounding
existing homes. Proper grading of a lot is necessary to promote the health, safety, and welfare of
citizens and minimize the impact of drainage or flooding to adjoining properties. This amendment will
establish residential lot grading requirements and require compliance with any master grading plan
for a larger subdivision.
At approximately 9:45 p.m., Mayor Nichols opened the Public Hearing.
There being no further comments, the Public Hearing was closed at 9:45 p.m.
MOTION: Upon a motion made by Councilmember Yancy, and a second by Councilmember Wright,
the City Council voted six (6) for and none (0) opposed, to adopt Ordinance No. 2023-4446, amending
Appendix A, "Unified Development Ordinance," Article 7, "General Development Standards,"
Section 7.14, "Drainage and Stormwater Management" and adding Section 7.15, "Lot Grading and
Drainage for Individual Lots" of the Code of Ordinances of the City of College Station, Texas,
regarding lot grading for residential property. The motion carried unanimously.
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9.9. Presentation, discussion, and possible action regarding a professional services contract with
Mitchell & Morgan, LLP, not to exceed $200,004.50 for design services for the Bee Creek and
Central Park Tennis Courts, and a Resolution Declaring Intention to Reimburse Certain
Expenditures with Proceeds from Debt.
Jennifer Cain, Capital Projects Director, stated that the Bee Creek and Central Park Tennis Courts
Project was one of the projects that passed on the November 8, 2022 bond election. A Request for
Qualifications (RFQ) was composed shortly afterwards and sent out in January 2023. Nine (9)
submissions of qualifications were received. A panel of City employees were assembled to review all
nine submissions. Evaluations were completed and Mitchell & Morgan, LLP was selected. A scoping
meeting was held with a final proposal for design received in May. This contract will provide design
services for the tennis courts at both Bee Creek Park and Central Park, respectively, located at 1900
Anderson Street and at 1000 Krenek Tap Road. The design of this project will redevelop both tennis
courts. At both sites, a new slab, LED lighting, court surfacing, chain-link fencing, tennis court netting
and posts, and windscreens will be replacing existing features. Additionally, the water fountain and
water line located at Bee Creek will be upgraded and repositioned.
MOTION: Upon a motion made by Councilmember Wright, and a second by Councilmember Smith,
the City Council voted six (6) for and none (0) opposed , to approve a professional services contract
with Mitchell & Morgan, LLP, not to exceed $200,004.50 for design services for the Bee Creek and
Central Park Tennis Courts, and resolution 06-12-23-9.9, declaring Intention to Reimburse Certain
Expenditures with Proceeds from Debt. The motion carried unanimously.
9.10. Presentation, discussion, and possible action regarding a professional services contract
with Burditt Land|Place, not to exceed $674,415 for design services for Bachmann Little League
and Senior League Buildings and a Resolution Declaring Intention to Reimburse Certain
Expenditures with Proceeds from Debt.
Jennifer Cain, Capital Projects Director, stated that the Bachmann Little League and Senior League
Buildings Project was one of the 2022 Bond projects that was approved by the voters at the November
8, 2022 bond election. A Request for Qualifications (RFQ) was composed shortly afterwards and sent
out on January 2, 2023. On January 31, 2023, eight (8) submissions of qualifications were received.
A panel of City employees were assembled to review all eight submissions. Evaluations were
completed during February. In March, the two highest ranking design firms were interviewed. Burditt
Land|Place was selected. A scoping meeting was held with a final proposal for design received in
May. The proposed professional services contract will include schematic, design data collection and
analysis, capital cost estimates, design development, final design and documentation, bidding, and
construction services for the new Little League and Senior League Buildings at Bachmann Park.
Staff recommends approval and award of the professional services contract with The Burditt Land /
Place for architectural, civil, structural, mechanical, and plumbing engineering services, including
schematic design, design development, construction documents, bidding documents, and construction
observation and recommends approval of the resolution declaring intention to reimburse certain
expenditures with proceeds from debt.
MOTION: Upon a motion made by Councilmember Harvell, and a second by Councilmember Yancy,
the City Council voted six (6) for and none (0) opposed , to approve a professional services contract
with Burditt Land / Place, not to exceed $674,415 for design services for Bachmann Little League and
Senior League Buildings and a resolution 06-12-23-9.10, declaring Intention to Reimburse Certain
Expenditures with Proceeds from Debt. The motion carried unanimously.
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9.11. Presentation, discussion, and possible action regarding a professional services contract
with The Arkitex Studio, Inc., not to exceed $477,000 for design services for the Operations Shop
at Central Park and a Resolution Declaring Intention to Reimburse Certain Expenditures with
Proceeds from Debt.
Jennifer Cain, Capital Projects Director, stated that The Central Park Operations Shop Project was one
of the 2022 Bond projects that was approved by the voters at the November 8, 2022 bond election. A
Request for Qualifications (RFQ) was composed shortly afterwards and sent out on January 2, 2023.
On January 30, 2023, fourteen (14) submissions of qualifications were received. A panel of City
employees were assembled to review all eight submissions. Evaluations were completed in February.
The Arkitex Studio, Inc. was selected. A scoping meeting was held with a final proposal for design
received in May. The proposed professional services contract will include project evaluation,
conceptual design, design development, final design and documentation, bidding, and construction
services for the new Central Park Operations Shop.
Staff recommends approval and award of the professional services contract with The Arkitex Studio,
Inc. for architectural, civil, structural, mechanical, and plumbing engineering services, including
schematic design, design development, construction documents, bidding documents, and construction
observation and recommends approval of the resolution declaring intention to reimburse certain
expenditures with proceeds from debt.
MOTION: Upon a motion made by Councilmember Smith, and a second by Councilmember Yancy,
the City Council voted six (6) for and none (0) opposed , to approve a professional services contract
with The Arkitex Studio, Inc., not to exceed $477,000 for design services for the Operations Shop at
Central Park and a resolution 06-12-23-9.11, declaring Intention to Reimburse Certain Expenditures
with Proceeds from Debt. The motion carried unanimously.
10. Council Calendar
Council reviewed the calendar.
11. Items of Community Interest: The Council may receive reports from a Council Member or
City Staff about items of community interest for which notice has not been given, including:
expressions of thanks, congratulations or condolence; information regarding holiday schedules;
honorary or salutary recognitions of a public official, public emplo yee, or other citizen;
reminders of upcoming events organized or sponsored by the City of College Station;
information about a social, ceremonial or community event organized or sponsored by an entity
other than the City of College Station that is scheduled to be attended by a Council Member,
another city official or staff of the City of College Station; and announcements involving an
imminent threat to the public health and safety of people in the City of College Station that has
arisen after the posting of the agenda.
Councilmembers Yancy, Smith, and Harvell recognized the passing of Peggy Calliham and honoring
her as an individual who dedicated her talents to serving the city, developing several departments, and
staff members.
Councilmember Harvell reported on welcoming 2000 4-H members into College Station at Reed
Arena.
CCM 061223 Minutes Page 15
Mayor Nichols reports on the ITGA Meeting he attended with Dr. Justin Jeffery from General
Ramirez’s office at TAMU.
12. Council Reports on Committees, Boards, and Commission: A Council Member may make a
report regarding meetings of City Council boards and commissions or meetings of boards and
committees on which a Council Member serves as a representative that have met since the last
council meeting. (Committees listed in Coversheet)
Nothing to report.
13. Future Agenda Items and Review of Standing List of Council Generated Future Agenda
Items: A Council Member may make a request to City Council to place an item for which no
notice has been given on a future agenda or may inquire about the status of an item on the
standing list of council generated future agenda items. A Council Member’s or City Staff’s
response to the request or inquiry will be limited to a statement of specific factual information
related to the request or inquiry or the recitation of existing policy in response to the request or
inquiry. Any deliberation of or decision about the subject of a request will be limited to a
proposal to place the subject on the agenda for a subsequent meeting.
Councilmember Cunha requested a future agenda item from Parks on covered tennis courts.
14. Adjournment.
There being no further business, Mayor Nichols adjourned the meeting of the City Council at 10:15
p.m. on Monday, June 12, 2023.
________________________
John P. Nichols, Mayor
ATTEST:
___________________________
Tanya Smith, City Secretary