HomeMy WebLinkAbout05/15/2023 - Regular Minutes - City CouncilCCM 051523 Minutes Page 1
MINUTES OF THE CITY COUNCIL MEETING
IN-PERSON WITH TELECONFERENCE PARTICIPATION
CITY OF COLLEGE STATION
MAY 15, 2023
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
John Nichols, Mayor
Council:
Mark Smith
William Wright
Linda Harvell
Elizabeth Cunha
Bob Yancy
Dennis Maloney
City Staff:
Bryan Woods, City Manager
Jeff Capps, Deputy City Manager
Adam Falco, City Attorney
Leslie Whitten, Deputy City Attorney
Tanya Smith, City Secretary
Ian Whittenton, Deputy City Secretary
1. Call to Order and Announce a Quorum is Present.
With a quorum present, the meeting of the College Station City Council was called to order by Mayor
Nichols via In-Person and Teleconference at 4:01 p.m. on May 15, 2023, in the Council Chambers of
the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
2. Executive Session Agenda.
In accordance with the Texas Government Code §551.071-Consultation with Attorney, §551.072-Real
Estate, §551.074-Personnel, and §551.086-Competitive Matters, the College Station City Council
convened into Executive Session at 4:02 p.m. on May 15, 2023, to continue discussing matters
pertaining to:
2.1. Consultation with Attorney to seek advice regarding pending or contemplated litigation, to
wit:
Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of College
Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos County, Texas;
and
McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause No.
17-000914-CV-361; In the 361st District Court, Brazos County, Texas; and
Shana Elliott and Lawrence Kalke v. City of College Station, et al., Cause No. 22-001122-CV-
85, in the 85th District Court, Brazos County, Texas; and
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Kristin Marriott v. City of College Station, Cause No. 22-002259-CV-272, in the 272nd
District Court, Brazos County, Texas; and
SOAH Docket No. 473-22-2464 and PUC Docket No. 52728 – Application of the City of
College Station to Change Rates for Wholesale Transmission Services; and
Legal advice related to an interlocal agreement with the City of Bryan regarding EMS and fire
service.
2.2. Deliberation on the purchase, exchange, lease, or value of real property; to wit:
Approximately 4 acres of land generally located in the 15000 block of FM 2154 in College
Station.
Approximately 4 acres of land south of Greens Prairie Road generally located between
Arrington Road and Woodlake Drive in College Station.
2.3. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline,
or dismissal of a public officer; to wit:
City Manager
Municipal Court Judge
2.4 Deliberation on a competitive matter as that term is defined in Gov’t Code Section 552.133;
to wit:
Power Supply
3. The Open Meeting Will Reconvene No Earlier than 6:00 PM from Executive Session and City
Council will take action, if any.
Executive Session recessed at 6:00 p.m. No action was taken.
4. Pledge of Allegiance, Invocation, consider absence request.
5. PRESENTATION - PROCLAMATIONS, AWARDS, AND RECOGNITIONS.
5.1. Presentation proclaiming May 2023 as Motorcycle Safety and Awareness Month.
Mayor Nichols presented a proclamation to the Texas Council of Clubs and Independents Region 1
Motorcycle Safety & Awareness Team, Distorted MC, and The Ranch Harley Davidson, proclaiming
May 2023 as Motorcycle Safety and Awareness Month.
5.2. Presentation of a check by the College Station Rotary Club to the City representing proceeds
of a recent fundraiser in support of youth leadership and literacy.
Dr. Nancy Dickey and members of the College Station Rotary Club presented a check to the City of
College Station for recent fundraiser in support of youth leadership and literacy.
6. Hear Visitors Comments.
Neo Jang, College Station, came before Council to request the city engage in Tactical Urbanism. Mr.
Jang explained that tactical urbanism is a community effort to effect lasting change through small but
incremental steps toward building cities for communities rather than isolated individuals. He presented
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an example of offering to personally painting crosswalks with bright, decorative colors where children
often cross to draw attention and hopefully increase safety at those intersections.
Fred Dupriest, College Station, came before Council to discuss a preliminary study of enforcement
practices in college towns and recommendations as found by the citizen group “Occupancy
Enforcement Alliance” or OEA. Their recommendations are: 1) Change to civil offense. Publish a
simple explanation of the law and how it is enforced; 2) Issue civil citations based primarily on prima
facie definition of vehicle count; 3) Document vehicles present before 7:30 AM. 4) Count vehicles
that are on the street, if previously observed overnight on the property; 5) Use evidence submitted by
the public; 6) Clarify "occupants" may be any individuals, including boyfriends and others; 7) Seek
meaningful financial consequences. Fine for multiple days of violation, 8) Require occupants to sign
a disclosure of the occupancy restriction provided by the owner; 9) Create metrics to confirm the
effectiveness of the changes in enforcement practices.
Lloyd Davis, College Station, came before Council to discuss OEA preliminary study of enforcement
practices in Texas Tech University.
Shirley Dupriest, College Station, came before Council to discuss OEA preliminary study of
enforcement practices in Colorado State University Fort Collins, Colorado.
Eden Fielder, College Station, came before Council to discuss OEA preliminary study of enforcement
practices in University of North Carolina- Chapel Hill, North Carolina.
Liana Vincent, College Station, came before Council to discuss preliminary OEA study of
enforcement practices in University of Alabama Tuscaloosa, Alabama, University of Arkansas
Fayetteville, Arkansas and Penn State, State College, Pennsylvania. Ms. Vincent also restated the
recommendations as Mr. Fred Dupriest explained above.
Abbie Krolczyk, Bryan, came before Council to discuss her concerns about the sewer line proposed
in the Rosemary area of Bryan and requested Council consider the lift station options.
7. CONSENT ITEMS
Presentation, discussion, and possible action on consent items which consist of ministerial, or
"housekeeping" items as allowed by law : A Councilmember may request additional information
at this time. Any Councilmember may remove an item from the Consent Agenda for a separate
vote.
7.1. Presentation, discussion, and possible action of minutes for:
April 24, 2023 Special Meeting
April 27, 2023 Council Meeting
7.2. Presentation, discussion, and possible action regarding appointment of Hay Glover (Position
No. 1), Uri Geva (Position No. 2), Mark Lindemulder (Position No. 3) to the board of directors
for Rock Prairie Management District No. 2.
7.3. Presentation, discussion, and possible action regarding final approval of the Event,
Program, and Activity Sponsorship Policy.
7.4. Presentation, discussion, and possible action regarding the award of bids to KBS Electrical
Distributors not to exceed $95,327.64 and Techline, Inc. not to exceed $278,075.82 for
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underground distribution materials required for relocating electric facilities to accommodate
the TxDOT State Highway 6 widening project.
7.5. Presentation, discussion, and possible action regarding an amendment to the Milsoft Utility
Solutions contract for the total amount of $110,140, over a five-year term, to add additional
electric utility functionality and customer text notifications.
7.6. Presentation, discussion, and possible action regarding a Semi-Annual Report on System-
Wide Impact Fees for Water, Wastewater, and Roadway.
7.7. Presentation, discussion, and possible action on the City Council's meeting procedures.
MOTION: Upon a motion made by Councilmember Harvell and a second by Councilmember
Wright, the City Council voted seven (7) for and none (0) opposed, to approve the Consent Items. The
motion carried unanimously.
8. WORKSHOP ITEMS
8.1. Presentation, discussion, and possible action regarding recent action by the Brazos Valley
Groundwater Conservation District, and the City’s water and wastewater system rehabilitation
program.
Gary Mechler, Water Services Director, introduced Stephen Maldonado, Assistant Director of Water
Services and Alan Day, the General Manager of the Brazos Valley Groundwater Conservation District
who will provide the information on recent well permits granted to export groundwater from the
Brazos Valley and City’s projects.
Mr. Maldonado provided an update on the City’s past, ongoing, and planned system rehabilitation
capital improvement projects, as well as the process for prioritizing rehabilitation work.
Water Main Rehabilitation Program
Based on Data Driven Decision Making
Prioritization Process Generally Utilizes the Following Data:
Age
Material
Number of Repairs
Customer Service Issues
Critical Locations
Diameter (i.e. – indication of excessive head loss)
Hydraulic Modeling Data (e.g. – available fire flow, etc.)
Field Collected Pipe Assessment Information
Coordination with Public Works Street/Drainage Rehabilitation Plans
Alan Day, General Manager of the Brazos Valley Groundwater Conservation District, provided update
on the information on recent well permits granted to export groundwater from the Brazos Valley.
Details included desired future conditions, management options, and strategy for maintaining the
water supply.
Data Collection:
An aggregate of 195 monitoring wells in eight aquifers
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Wells within an aquifer are measured in both the confined and unconfined portions
Data collection done quarterly
Strict protocol is followed (curtailments)
Five methods of collection Board approved
Steel Tape (most accurate)
Electric Line (very accurate)
Air Line (measures to within 2.31’)
Sonic devices
Pressure transducers
DFC Management Strategies
First DFC management trigger – 65% of DFC
Second trigger – 80% of DFC
Board avails itself at each trigger of the “tools in the toolbox” for further development of
management strategies such as management zones, spacing requirements, etc.
UW Brazos Valley Farm LLC – Transport Permits
Production permits (49,999 ac-ft/yr) issued 10-20-22
Transport permit (49,999 ac-ft/yr) issued 3-9-23
UWBVF funds the mitigation of affected wells
Administered by BVGCD
$7.5 M available for proactive mitigation beginning two years prior to transport exceeding
10,000 ac-ft/yr
Mitigation fund will be self-sufficient once export fees of $0.12375/1000 gallons produced
8.2. Presentation, discussion, and possible action regarding a Tourism program update.
Jeremiah Cook, Tourism Manager, provided an overview of highlights from 2022 and strategic focus
areas for 2023 and discussed the leisure travel attraction as well as Meetings/Convention and Sports
Tournament recruitment.
Tourism Advisory Committee Priorities
A majority of Council would like to see more promote the City of College Station outside of university
activities, maintain efforts to present the city with a distinct identity in relation to its neighbors, and a
broad age base for advertisements and marketing.
8.3. Presentation, discussion, and possible action on the Wellborn District Plan Update.
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Naomi Sing, Planning and Development, provided an update on the Wellborn District Plan Update,
an important priority project from the FY23 PDS Plan of Work that is underway. The current Wellborn
Community Plan, which was adopted in 2013, will reach the end of its planning horizon this year.
Currently through Phase 2 of the plan update, staff have engaged a wide audience of community
members through two working group meetings, three area-wide meetings, and a virtual area-wide
meeting, as well as launching a virtual engagement website to gather additional feedback. Participants
can submit feedback on maps to provide location-specific ideas and comments on the plan's proposed
goal language. Additionally, staff is directly engaging with residents, property owners, and
representatives from the Texas Department of Transportation on future projects in the planning area.
Staff continues to coordinate internally to ensure the plan’s development meets the needs of all
departments and maintains the City’s excellent services. Staff is seeking the Council's direction to
finalize the goal language and planning boundary in advance of plan writing.
Goals for the Plan
Community Character - Preserve the core rural character of Wellborn with small-scale growth
that enhances the uniqueness and history of the area.
Mobility - Promote a safe, efficient, and connected mobility system that encourages
transportation options while recognizing the lower density of the district.
At approximately 8:44 p.m., Mayor Nichols opened for Citizen Comments.
Jeff Lehde, College Station, came before Council regarding some concerns of interpretation of the
understanding of the original agreement in 2013. He believes changes are being made that are against
the original plan in the district, some citizens feel like there is lack of communication which leads to
lack of trust, and would like an email group to set up on any changes, upcoming meetings, or
discussions.
There being no further comments, the Citizen Comments was closed at 8:55 p.m.
Majority of the Council directed staff to not move forward with expanding the boundaries lines, to
keep the original boundaries lines and attempt to preserve the core rural character of Wellborn.
Mayor Nichols recessed the meeting at 9:30 p.m.
The meeting reconvened at 9:40 p.m.
8.4. Presentation, discussion, and possible action on the collection rates for impact fees.
Carol Cotter, Planning and Development, stated that the System-wide impact fees were initially
adopted in 2016 for water, wastewater, and roadways. The statutory 5-year update was completed in
November of 2021. As with the initial adoption, the maximum assessable impact fee was calculated
based on the land use assumptions (10-year growth projections) and capital improvement plans
included in the study. The City Council adopted the maximum assessable rates, and increased
collection rates by 10% for residential uses. Also, there were no changes in collection rates for non-
residential uses, and at the end of last year, the City Council expressed an interest in revisiting the
collection rates. Mrs. Cotter explained, to facilitate the discussion, the existing impact fee collection
rates are provided along with maximum assessable rates. Benchmark comparisons and projected
revenues based on these rates are also provided.
Impact Fees (5-year update)
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Maximum Assessable Impact Fee and Collections Rates
Grandfathering Impact
10-year Impact Fee Projections Impact Fee Projections
w/ No Grandfathering w/ Grandfathering
At approximately 10:05 p.m., Mayor Nichols opened for Citizen Comments.
John Crompton, College Station, stated that Impact fees are user fees which require new homeowners
to pay for the additional services for which they have created a need. He stated that house prices went
up over 30% in the aftermath of the pandemic and this had minimal impact on the number of residences
we built. Full impact fees will at most increase them by 2% so if they are building at $200 a foot and
with an impose an $8,000 additional impact fee, then instead of a 1570 feet residence the build would
be 1530 feet. Alternatively, the builder pays less for the land to make the numbers work. He stated
that council may also exempt low-income housing as they did last year with the Parkland Dedication
ordinance. He urged council to follow the precedent set last year with Parkland Dedication and move
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all impact fees for water, wastewater, and roads to 60% starting Oct. 1, 2023; 80% in Oct 2024; and
100% in October 2025, and be the first council in 15 years to honor its pledge to be “fiscally
conservative”.
Austin McKnight, College Station, came before Council to represent the local Homebuilders
Association to urge taking a slow and cautious approach to increasing impact fees. He stated that not
all square footage in a home cost the same so to compensate for increased impact fees a home is more
likely to get one less bathroom or a smaller kitchen than to have a slightly smaller living room to
account for an increased fee. To avoid negatively impacting the new home market he believes council
should work with the homebuilders to develop a reasonable plan on impact fees.
Craig Regan, College Station, came before Council to discuss his concerns on impact fees and is of
the opinion that an increase will push home prices higher and lower income individuals out of the
market.
There being no further comments, the Citizen Comments was closed at 10:14 p.m.
Potential Direction
Maintain the current collection rate.
No further action.
Change the collection rate.
What collection rate to charge?
Is the collection rate the same or different for the different roadway service areas?
Are any properties grandfathered?
When do the new collection rates go into effect?
MOTION: Upon a motion made by Councilmember Wright, and a second by Councilmember Smith,
the City Council voted five (5) for and two (2) opposed, with Councilmembers Harvell and Yancy
voting against, to direct staff to bring back an Ordinance which sets residential water at 50% of the
max rate in 2024 and increases by 5% in 2025 and 2026 for a total of 60% of the max rate in 2026,
beginning January 1st of each year. Residential roadway impact fees will be set at 20% of the max fee
in ‘24 and will add 5% of the max fee each year in ’25 and ’26 ending at 30% of the max fee. Roadway
zones A and B will hit their max due to the increases there will be a difference in fees compared to
those for roadway zones C and D. The motion carried.
REGULAR ITEMS
9.1. Public Hearing, presentation, discussion, and possible action regarding the approval of
Resolution No. 05-15-23-9.1 approving a funding application in the amount of $500,000 in
Community Development Block Grant Mitigation grant funds administered by the Texas
General Land Office and allocated regionally through the Brazos Valley Council of
Governments approved Method of Distribution.
Debbie Eller, Community Service Director, stated that the City of College Station is eligible for funds
for flood mitigation projects due to the Federal/Presidential Disaster Declaration for Texas by County
for the 2017 floods. The U.S. Department of Housing and Urban Development defines mitigation as
"Those activities that increase resilience to disasters and reduce or eliminate the long-term risk of loss
of life, injury, damage to and loss of property, and suffering and hardship, by lessening the impact of
future disasters," Community Services, Planning & Development Services, Public Works, Capital
Projects, Emergency Management, Finance, and the City Manager's Office developed a list of eligible
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activities. At the April 27th meeting, the Council selected the projects to be included in the CDBG-
MIT funding application to be submitted to TxGLO.
Mrs. Eller explained that staff requested an extension of the application deadline to allow for sufficient
public comment period for the proposed projects. TxGLO granted a one-time 14-days extension for
the application deadline. Therefore, the application deadline is May 17th. The City utilized a
consultant contract with Blais and Associates for Professional Grant Writing and Consulting Services
for the development of the CDBG-MIT application, along with preparing all required documents and
publications. As required by CDBG-MIT, public comment is included regarding the proposed use of
funds. A public comment period was open from March 30th to April 13th, including a Public Hearing
at the April 13th City Council meeting. Due to comments received from the Council at the April 13th
meeting, the Council was asked to consider a list of projects at the April 27th meeting and direct staff
regarding projects to be included in the application. The final funding application was available for a
public comment period from April 28th to May 12th, with a Public Hearing at this meeting. Funds
will be available for the proposed projects upon approval by the TxGLO and execution of the funding
agreement.
At approximately 11:51 p.m., Mayor Nichols opened the Public Hearing.
There being no further comments, the Public Hearing was closed at 11:51 p.m.
MOTION: Upon a motion made by Councilmember Harvell, and a second by Councilmember
Maloney, the City Council voted seven (7) for and none (0) opposed, to approve Resolution No. 05-
15-23-9.1, for a funding application in the amount of $500,000 in Community Development Block
Grant Mitigation grant funds administered by the Texas General Land Office and allocated regionally
through the Brazos Valley Council of Governments approved Method of Distribution. The motion
carried unanimously.
9.2. Public Hearing, presentation, discussion, and possible action regarding Ordinance No. 2023-
4436 amending Appendix A, “Unified Development Ordinance," Article 4, “Zoning Districts,”
Section 4.2 “Official Zoning Map,” of the Code of Ordinances of the City of College Station,
Texas, by changing the zoning district boundary from C-3 Light Commercial to SC Suburban
Commercial for approximately 1.667 acres of land at 100 Graham Road, being Lot 4A -1, and
140 Graham Road being lot 4-B, Block 1 of the JHW Commercial Addition Phase 2, generally
located at the corner of Wellborn Road and Graham Road.
Items 9.2, 9.3, and 9.4 were presented together along with the public hearings and separate motions
for each item.
Gabriel Schrum, Planning and Development, presented items on Comprehensive Plan Future Land
Use Change from Business Center to Neighborhood Commercial, and two (2) rezonings: C-3 Light
Commercial to SC Suburban Commercial and M-2 Heavy Industrial to SC Suburban Commercial.
Mr. Schrum stated that the request for 9.2 is to rezone approximately 1.667 acres of land from C-3
Light Commercial to SC Suburban Commercial. The subject properties were platted in 2020. The two
subject lots are currently being used as a daycare facility (Prodigy Learning Center) and it is the
applicant’s intent to expand the use. Nearby properties include duplexes, a vacant light manufacturing
warehouse, office space, and a daycare.
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Mr. Schrum went on to state that the request for 9.3 is to rezone approximately 0.472 acres of land
from M-2 Heavy Industrial to SC Suburban Commercial. The subject property was platted in 2020
and is currently undeveloped. It is the applicant’s intent to continue the existing adjacent use and
expand the daycare facilities onto the subject property. Nearby properties include duplexes, vacant
light manufacturing, warehouse, office space, and a daycare.
Mr. Schrum state that for item 9.4 the applicant is requesting an amendment to the Comprehensive
Plan Future Land Use & Character Map from Business Center to Neighborhood Commercial for
approximately 2.611 acres of land, generally located on Graham Road at its intersection with Wellborn
Road. This Comprehensive Plan Amendment is in conjunction with two SC Suburban Commercial
rezonings for the property. It is the applicant’s intent to extend the existing Prodigy Learning Center
Daycare as a commercial development in this space. The applicant is requesting an amendment to the
Future Land Use & Character Map to Neighborhood Commercial. Neighborhood Commercial areas
are intended to accommodate limited commercial services that are more appropriate in size and scale
to adjacent residential properties that also provide buffering as required within the zoning districts that
are appropriate within the Neighborhood Commercial category, such as O Office and SC Suburban
Commercial. The applicant held a neighborhood meeting on March 8, 2023. All property owners
within 200 feet of the subject property were notified of the neighborhood meeting. Two property
owners attended and expressed concern about the drainage on the sites. There have been no other
expressed concerns regarding extending the uses onto these additional lots. The proposed development
will provide a compatible commercial use adjacent to the surrounding existing residential duplex
developments and existing daycare commercial development. The proposal is compatible with the
character of the area.
The Planning & Zoning Commission heard this item at their April 20, 2023 meeting and recommended
approval 5-0. Staff recommends approval of the request.
At approximately 11:58 p.m., Mayor Nichols opened the Public Hearing.
There being no further comments, the Public Hearing was closed at 11:58 p.m.
MOTION: Upon a motion made by Councilmember Yancy, and a second by Councilmember
Maloney, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance No. 2023-
4436, amending Appendix A, “Unified Development Ordinance," Article 4, “Zonin g Districts,”
Section 4.2 “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas,
by changing the zoning district boundary from C -3 Light Commercial to SC Suburban Commercial
for approximately 1.667 acres of land at 100 Graham Road, being Lot 4A-1, and 140 Graham Road
being lot 4-B, Block 1 of the JHW Commercial Addition Phase 2, generally located at the corner of
Wellborn Road and Graham Road. The motion carried unanimously.
9.3. Public Hearing, presentation, discussion, and possible action regarding Ordinance No. 2023-
4437 amending Appendix A, “Unified Development Ordinance, Article 4, “Zoning Districts,”
Section 4.2 “Official Zoning Map,” of the Code of Ordinances of the City of College Station,
Texas, by changing the zoning district boundary from M-2 Heavy Industrial to SC Suburban
Commercial for approximately 0.472 acres of land at 170 Graham Road, being Lot 2, Block 1 of
the JHW Commercial Addition, generally located at the corner of Wellborn Road and Graham
Road.
MOTION: Upon a motion made by Councilmember Maloney, and a second by Councilmember
Yancy, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance No. 2023-4437,
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amending Appendix A, “Unified Development Ordinance, Article 4, “Zoning Districts,” Section 4.2
“Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas, by changing
the zoning district boundary from M-2 Heavy Industrial to SC Suburban Commercial for
approximately 0.472 acres of land at 170 Graham Road, being Lot 2, Block 1 of the JHW Commercial
Addition, generally located at the corner of Wellborn Road and Graham Road. The motion carried
unanimously.
9.4. Public Hearing, presentation, discussion, and possible action regarding Ordinance No. 2023-
4438 amending the Comprehensive Plan - Future Land Use & Character Map from Business
Center to Neighborhood Commercial for approximately 2.611 acres of land, generally located
at 100-170 Graham Road.
The Planning & Zoning Commission heard this item at their April 20, 2023 meeting and recommended
approval 5-0. Staff recommends approval of the Comprehensive Plan Future Land Use & Character
Map amendment.
MOTION: Upon a motion made by Councilmember Cunha, and a second by Councilmember Smith,
the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance No. 2023 -4438,
amending the Comprehensive Plan - Future Land Use & Character Map from Business Center to
Neighborhood Commercial for approximately 2.611 acres of land, generally located at 100-170
Graham Road. The motion carried unanimously.
9.5. Presentation, discussion, and possible action regarding a construction contract with Texas
Materials Group, Inc. dba Gulf Coast a CRH Company in the amount of $287,807 plus the
City’s contingency in the amount of $30,000 for a total appropriation of $317,807 for Egremont
Court Drainage Improvements. Approval of this item grants authority for the City Manager to
authorize expenditures up to the City’s contingency amount.
Jennifer Cain, Capital Projects Manager, stated that this project is to eliminate water ponding in the
Egremont Court Cul-De-Sac where the pavement has subsided. The work includes removal and
replacement of the subsided concrete pavement, a drainage system which will drain the con crete
pavement to a new location, and all the various items required to complete this construction. This
project was procured using the Competitive Sealed Proposals (CSP) Delivery Method. Two proposals
were received and evaluated. The proposal by Texas Materials Group was found to provide the best
value to the City of College Station. The budget in the amount of $350,000 is included for this project
in the Streets Projects Fund. A total of $21,426 has been expended or committed to date, leaving a
balance of $328,574 for contract and future expenses.
MOTION: Upon a motion made by Councilmember Wright, and a second by Councilmember Smith,
the City Council voted seven (7) for and none (0) opposed, approve a construction contract with Texas
Materials Group, Inc. dba Gulf Coast a CRH Company in the amount of $287,807 plus the City’s
contingency in the amount of $30,000 for a total appropriation of $317,807 for Egremont Court
Drainage Improvements. Approval of this item grants authority for the City Manager to au thorize
expenditures up to the City’s contingency amount. The motion carried unanimously.
9.6. Presentation, discussion, and possible action regarding an interlocal agreement with the
City of Bryan for fire and EMS automatic and mutual aid.
Robert Mumford, Assistant Fire Chief, stated that the City of College Station has been in discussions
with the City of Bryan since June 2021 regarding revision of the 1997 automatic aid agreement for
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fire and EMS services between the City of College Station and the City of Bryan fire departments.
Council direction from March 9, 2023, was to continue negotiations with the City of Bryan to establish
an ILA that included an annual financial adjustment in alignment with the EMS contract with the
Brazos County. This proposed ILA will reduce the reliance on City of College Station EMS resources
by the City of Bryan and provides for an annual financial payment of $550 per EMS run difference
between aid given and received.
Staff recommends approval of the interlocal agreement between the City of College Station and the
City of Bryan for Fire/EMS automatic and mutual aid with the proposed reimbursement clause.
MOTION: Upon a motion made by Councilmember Harvell, and a second by Councilmember Yancy,
the City Council voted seven (7) for and none (0) opposed, to approve an interlocal agreement with
the City of Bryan for fire and EMS automatic and mutual aid. The motion carried unanimously.
9.7. Presentation, discussion, and possible action regarding Resolution No. 05-15-23-9.7
supporting the submission of a grant application to the Texas Department of Transportation for
the State Highway 6 Shared-Use Path Project.
Items 9.7, 9.8, and 9.9 were presented together with separate motions.
Jason Schubert, Planning and Development, explained that for item 9.7 the Texas Department of
Transportation (TxDOT) issued a call for projects to local communities for funding assistance to help
enhance bicycle and pedestrian safety, mobility, and connectivity through infrastructure projects and
planning documents in December of 2022. Eligible projects for the Transportation Alternatives Set-
Aside Program (TA) include bicycle improvements, shared-use paths, sidewalk improvements, other
infrastructure related projects to improve safety for non-motorized transportation, and related planning
documents. Project identification and selection of projects is based on criteria set by TxDOT including
safety, connectivity and accessibility, geographic equity, community support and planning, and project
readiness. It is anticipated that up to $250 million in grant funds will be awarded. A change in the
grant program with this call for projects is that local jurisdictions can request that TxDOT District
offices sponsor projects and applications for project submissions. The deadline for grant applications
is June 5, 2023 and it is anticipated TxDOT will announce the awarded grants in October 2023.
Project seeks to obtain additional funding for SH 6 widening project being designed by TxDOT.
Would provide 10-foot-wide shared use paths on both sides of SH 6 down to William D. Fitch
Pkwy.
There is a sister application for portion within the City of Bryan.
TxDOT has chosen to sponsor this project and would cover all costs.
Mr. Schubert presented the following information for item 9.8, FM 2818 Shared Use Paths.
Project is a 10-foot-wide shared use path on south side of FM 2818 (Harvey Mitchell Pkwy) from
Larry Ringer Library to Texas Ave.
Would continue the shared use path planned from the Larry Ringer Library west to the Jones
Crossing development that was funded in most recent round of grants. That project has begun
design.
TxDOT has chosen to sponsor this project and would cover all costs.
Mr. Schubert continued to present information on item 9.9, Complete Streets Plan for Core of City.
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Project is to develop a Complete Streets Plan in core area of City in proximity to Texas A&M
University and other key destinations.
Would provide focused evaluation and feasibility analysis of bicycle and pedestrian corridors
within a roughly 1.5-mile area of campus.
Plan scope and cost is being finalized and estimated between $250k to $300k. City match would
range from $57.5k to $69k.
MOTION: Upon a motion made by Councilmember Cunha, and a second by Councilmember Harvell,
the City Council voted seven (7) for and none (0) opposed, to approve Resolution No. 05-15-23-9.7,
supporting the submission of a grant application to the Texas Department of Transportation for the
State Highway 6 Shared-Use Path Project. The motion carried unanimously.
9.8. Presentation, discussion, and possible action regarding Resolution No. 05-15-23-9.8
supporting the submission of a grant application to the Texas Department of Transportation for
the FM 2818 (Harvey Mitchell Parkway) Shared-Use Path Project.
MOTION: Upon a motion made by Councilmember Cunha, and a second by Councilmember
Maloney, the City Council voted seven (7) for and none (0) opposed, to approve Resolution No. 05-
15-23-9.8, supporting the submission of a grant application to the Texas Department of Transportation
for the FM 2818 (Harvey Mitchell Parkway) Shared-Use Path Project. The motion carried
unanimously.
9.9. Presentation, discussion, and possible action regarding Resolution No. 05-15-23-9.9
supporting the submission of a grant application to the Texas Department of Transportation to
develop a Complete Streets Plan for the Core of College Station.
MOTION: Upon a motion made by Councilmember Smith, and a second by Councilmember Cunha,
the City Council voted seven (7) for and none (0) opposed, to approve Resolution No. 05-15-23-9.9,
supporting the submission of a grant application to the Texas Department of Transportation to develop
a Complete Streets Plan for the Core of College Station. The motion carried unanimously.
10. Council Calendar
Council reviewed the calendar.
11. Items of Community Interest: The Council may receive reports from a Council Member or
City Staff about items of community interest for which notice has not been given, including:
expressions of thanks, congratulations or condolence; information regarding holiday schedules;
honorary or salutary recognitions of a public official, public employee, or other citizen;
reminders of upcoming events organized or sponsored by the City of College Station;
information about a social, ceremonial or community event organized or sponsored by an entity
other than the City of College Station that is scheduled to be attended by a Council Member,
another city official or staff of the City of College Station; and announceme nts involving an
imminent threat to the public health and safety of people in the City of College Station that has
arisen after the posting of the agenda.
Councilmembers Harvell and Maloney reported on the Washington D.C. with the Chamber of
Commerce to meet with the Legislative Officials.
Councilmember Maloney reported on April 30th he attended a luncheon with members of the Islamic
CCM 051523 Minutes Page 14
Community.
12. Council Reports on Committees, Boards, and Commission: A Council Member may make a
report regarding meetings of City Council boards and commissions or meetings of boards and
committees on which a Council Member serves as a representative that have met since the last
council meeting. (Committees listed in Coversheet)
Nothing to report at this time.
13. Future Agenda Items and Review of Standing List of Council Generated Future Agenda
Items: A Council Member may make a request to City Council to place an item for which no
notice has been given on a future agenda or may inquire about the status of an item on the
standing list of council generated future agenda items. A Council Member’s or City Staff’s
response to the request or inquiry will be limited to a statement of specific factual information
related to the request or inquiry or the recitation of existing policy in response to the request or
inquiry. Any deliberation of or decision about the subject of a request will be limited to a
proposal to place the subject on the agenda for a subsequent meeting.
No items at this time.
14. Adjournment.
There being no further business, Mayor Nichols adjourned the Meeting of the City Council at 12:29
a.m. on Tuesday, May 16, 2023.
________________________
John P. Nichols, Mayor
ATTEST:
___________________________
Tanya Smith, City Secretary